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[00:00:39]

SO JUST A QUICK, LAST MINUTE NOTE FOR ALL OF THESE CITIZENS THAT ARE IN THE LIST.

ALSO WAITING TO SPEAK.

UM, WE'RE GONNA GO AHEAD AND START THE MEETING HERE IN A LITTLE BIT.

UM, WE JUST ASK THAT YOU KEEP YOUR PHONE ON MUTE AND, UM, WAIT TO BE CALLED TO SPEAK.

AND AT THAT POINT YOU CAN UNMUTE AND GIVE YOUR SPEECH.

ALL RIGHT.

THANK YOU.

UH LET'S I GUESS, UH, IT'S

[CALL TO ORDER]

FIVE 36.

I'M GOING TO CALL THIS MEETING TO ORDER A GOOD EVENING, EVERYONE.

THIS IS THE ARTS COMMISSION, MARCH 15TH, MEETING FIVE 36, UH, WE'RE MEETING VIA VIDEO CONFERENCING AND I'M HEARING AN ECHO.

SO JUST MAKE SURE EVERYBODY IS MUTED.

UH, ONCE YOU'RE GOING TO SPEAK AND I'M GOING TO QUICKLY GO THROUGH THROUGH ROLL, JUST TO MAKE CONFIRM.

WE HAVE, UH, WE HAVE HERE AND I SEE COMMISSIONER MOCK COMMISSIONER FANTE COMMISSIONER CISMEN COMMISSIONER FLORES.

VICE-CHAIR POLGAR COMMISSIONER VAN DYKE.

UH, AND ON THE PHONE WE HAVE COMMISSIONER KEATON AND MYSELF, OF COURSE.

UH, WE DO HAVE, UH, SOME SPEAKERS SIGNED UP FOR CITIZENS COMMUNICATION.

IT IS MY UNDERSTANDING THAT THEY'VE SIGNED UP TO SPEAK ON, UH, CULTURAL FUNDING, WHICH IS AN AGENDA ITEM.

SO I'M JUST, UH, ASKING THAT THEY HOLD OFF UNTIL WE GET TO THAT POINT ON THE AGENDA.

UM, OKAY, SO WE'RE GOING TO MOVE ON AND UH,

[1. APPROVAL OF MINUTES]

WE'LL DO THE PRO OR ACTUALLY CON BY SHAREHOLDER.

I WAS GOING TO MAKE A MOTION TO APPROVE THE MINUTES FROM THE REGULAR ARTS COMMISSION MEETING ON DECEMBER 14TH, 2020 UNDER ITEM ONE, A ONE, ACCORDING TO THE MINUTES FROM JANUARY, IT SAID WE APPROVED THEM IN DECEMBER.

AYE.

THAT'S WHAT I JUST READ ON THE, ON THE MINUTE.

SO I THINK WE DIDN'T, BECAUSE I THINK THAT WE DIDN'T HAVE THEM.

THAT'S MY RECOLLECTION.

RIGHT, RIGHT.

OKAY.

WELL, THAT'S NOT WHAT THE, SO THEN THAT'S AN EDIT FOR THE JANUARY MINUTES.

OKAY.

SO I SENT HIM BEN.

UM, SO LET ME MAKE SURE THAT COMMISSIONER OR VICE-CHAIR POLGAR YOUR MOTION WAS TO APPROVE THE MINUTES OF THE DECEMBER MEETING, CORRECT? SO NOT ALL THREE OF THEM, CORRECT.

OKAY.

SO MOTION TO APPROVE THE MINUTES OF THE DECEMBER MEETING, SECONDED BY COMMISSIONER FLORES, UH, HEARING.

NO OBJECTION THAT PASSES ON CONSENT.

NO OBJECTIONS HEARD IT'S PASSED, RIGHT? I'VE GOT A MOTION TO APPROVE THE MINUTES FROM JANUARY 21ST, 2021 WITH THE, UH, ADDENDUM THAT WE HAD ACTUALLY NOT APPROVED THE DECEMBER MINUTES IN JANUARY.

IF WE CAN MAKE THAT CORRECTION MOTION TO APPROVE THE JANUARY MINUTES WITH AMENDMENT SEC, UH, BI-POLAR SECONDED BY FLORES.

ANY OTHER EDITS, AH, HEARING NO OBJECTIONS.

THEY'LL PASS IT ON CONSENT.

NO OBJECTIONS PAST THE JANUARY MINUTES.

AND IF I SHOULD POLDARK, CAN I LIKE TO MAKE A MOTION PLEASE? TO APPROVE THE MINUTES FROM THE FEBRUARY 7TH SPECIAL CALLED ARTS COMMISSION MOTION TO APPROVE THE MEETINGS OF OUR FEBRUARY MEETING.

I THOUGHT WE CANCELED OUR FEBRUARY MEETING.

THAT'S SPECIAL CALLED, SORRY.

THAT WAS OUR RETREAT.

OH, THAT WAS A RETREAT MINUTES FOR OUR MEETING RETREAT.

I DIDN'T SEE THEM, BUT OKAY.

SECONDED BY POLGAR ARMEEN SECONDED BY FLORES.

ANY QUESTIONS, COMMENTS, CONCERNS, UH, UH, HEARING NO OBJECTIONS THAT PASSES ON CONSENT.

NO OBJECTIONS.

UH, WE HAVE APPROVED THE MEETING MINUTES FOR FEBRUARY 7TH ARTS COMMISSION RETREAT WITH AIPP.

OKAY.

WE'RE GOING TO MOVE ALONG TO, UH, THE CHAIR'S REPORT.

UM, I'LL, I'LL GET THROUGH THIS QUICKLY, BUT I DID HAVE A COUPLE OF THINGS THAT I WANTED TO, TO NOTE.

I WANTED TO START WITH OUR FOUR PILLARS

[00:05:01]

OF CULTIVATING LEADERSHIP DEVELOP CURRENT AND EMERGING LEADERS ARE NUMBER TWOS TO ENSURE AND ENCOURAGE EQUITY REFLECT THE GROWING DIVERSE POPULATION OF AUSTIN.

NUMBER THREE, FOSTER COLLABORATION CONTRIBUTE TO AUSTIN'S ROBUST ARTS ECOSYSTEM.

AND NUMBER FOUR IS INSPIRE EVOLUTION TO ACHIEVE ADVANCEMENT THROUGH INNOVATION AND RESILIENCY.

UM, I BRING, I BRING UP OUR FOUR PILLARS AGAIN, CAUSE I'M REMINDED OF, OF WHAT I WITNESSED, UM, DURING THE STORMS LAST MONTH WHERE, UH, BLACK LEADERS COLLECTIVE WAS THE FIRST GROUP THAT I HEARD OF THAT WERE PROVIDING THE EMERGENCY SERVICES, THE EMERGENCY NEEDS, UM, THAT THE COMMUNITY NEEDED.

UM, AND I SURPRISED MYSELF BY NOT FULLY UNDERSTANDING WHAT MUTUAL AID GROUPS ARE AND WHAT THEY DO.

UM, AND IT, IT, IT OPENED MY EYES AND THEN I'VE LEARNED SOME THINGS AND, BUT IT ALSO ECHOED WHAT WE'VE BEEN SAYING ON THE ARTS COMMISSION THAT, UH, THE WORK THAT WE'RE DOING, THAT WE'RE LOOKING AT REGARDING THE CULTURAL FUNDING AND EQUITY, UM, THE BIG CONVERSATIONS THAT WE'RE HAVING, IT, IT REALLY IS GOING TO TAKE ALL OF US.

WE NEED TO BE HELPING EACH OTHER.

WE CAN'T, WE CAN'T CONTINUE TO LOOK AS A COMMUNITY AS AN ARTS COMMUNITY, CONTINUE LOOKING AT THE CITY AS THE SOLE PROVIDER.

WE, WE DO NEED TO BE REACHING OUT TO OUR NEIGHBORS AND HELPING EACH OTHER, UM, WITH THE EMERGENCIES, UH, ITEMS THAT, THAT, THAT ARE IN OUR COMMUNITY, RIGHT.

AFFORDABLE CREATIVE SPACE, UM, JUST HAVING A, A ROBUST AND RESILIENT ECOSYSTEM.

UM, I, YEAH, SO I JUST WANT TO START OUT WITH THOSE OBSERVATIONS.

UH,

[2.a. Arts Commission/Art in Public Places Retreat]

WE DID HAVE OUR RETREAT WITH AIPP IN, IN EARLY FEBRUARY.

UH, AGAIN, I THINK IT WAS, IT WAS A, AN OPPORTUNITY, UH, FOR US TO GET TO KNOW EACH OTHER.

I DID, WE DID START THAT MEETING BY SAYING, YOU KNOW, WE'RE GOING TO TALK ABOUT SOME THINGS AND IT'S JUST THE BEGINNING OF THE CONVERSATION.

WE'RE NOT GOING TO HAVE TIME IN THE TWO OR THREE HOURS TO JUST TO GO OVER EVERYTHING.

RIGHT.

WE'RE JUST THE BEGINNING, ENCOURAGE EVERYONE TO CONTINUE THOSE CONVERSATIONS WITH FELLOW COMMISSIONERS, WITH THE PANEL, WITH, UH, OUR, OUR FRIENDS AND OUR COLLEAGUES OUT IN THE COMMUNITY.

UM, IT REALLY, IT'S GOING TO TAKE A LOT OF COMMUNICATION, UM, TO GET TO THAT, TO THAT BETTER PLACE.

UM, YEAH, THAT, THAT COVERS THE AIPP OR THE ARTS COMMISSION AIPP RETREAT, JUST GETTING TO KNOW EACH OTHER AND AN UNDERSTANDING THAT, THAT, THAT WE'RE IN THIS TOGETHER.

UM, WELL WE ARE NEXT ON THE

[2.b. Art in Public Places liaison report]

AGENDA IS THE AIP LIAISON REPORT.

UH, OUR, OUR LIAISON IS NOT HERE AND AS I UNDERSTAND, AIPP CANCELED THEIR, THEIR LAST MEETING BECAUSE OF THE STORMS, UH, SAME AS WE DID.

UH, SO MOVING

[2.c. Boards & Commissions liaisons]

ON TO THE BOARDS AND COMMISSIONS LIAISONS, UH, I DID WANT TO KEEP YOU ALL INFORMED THAT I HAVE BEEN HAVING CONVERSATIONS WITH, UH, REPRESENTATIVES FROM THE THREE QUALITY OF LIFE COMMISSIONS THAT THAT'S THE ASIAN-AMERICAN AFRICAN-AMERICAN AND HISPANIC, LATINO, AS WELL AS, UH, THE MAC ADVISORY BOARD, UH, AND TRY AND KEEP IN TOUCH WITH, WITH MUSIC AND ECONOMIC PROSPERITY AS WELL.

UH, WE'RE INTERESTED IN, IN THAT GROUP CONVERSATION, WE'RE INTERESTED IN ACTIVATING THE JOINT CULTURAL COMMITTEE THAT WAS, UH, ADDED TO CITY CODE A FEW YEARS AGO, UH, WAS NEVER ACTUALLY ACTIVATED.

UM, BUT WE FEEL THAT, THAT WE HAVE A DISCUSSION POINTS THAT, THAT WE WOULD LIKE TO HAVE AND, AND TAKE ADVANTAGE OF, OF THAT COMMITTEE TO BE ABLE TO, TO IMPROVE OUR COMMUNICATIONS BETWEEN OUR BOARDS AND COMMISSIONS.

UM, SO I WILL BE, IT DIDN'T MAKE IT TO THIS AGENDA.

SO NEXT MONTH WE WILL BE ADDING AN AGENDA ITEM TO, TO CREATE A WORKING GROUP TO ADDRESS THAT CONVERSATION.

UM,

[2.d. Austin Economic Development Corporation update]

AUSTIN ECONOMIC DEVELOPMENT CORPORATION UPDATE, UH, AS YOU KNOW, I AM, I WAS, UH, IDENTIFIED AS THE INTERIM APPOINTMENT TO THE ARTS COMMISSION SEAT.

UH, WE TOOK ACTION AT THE JANUARY MEETING TO NOMINATE MYSELF AND TWO ALTERNATES, UH, TO THE YEAR APPOINTMENT ON THE AEDC BOARD AT THE FEBRUARY MEETING OF THE ADC.

UH, THERE WAS A CONVERSATION ABOUT, UH, THE REPRESENTATION

[00:10:01]

OR THE VOICES REPRESENTED, UH, BY THE NOMINEES.

UH, AND SO IN, IN FULL DISCLOSURE, I MADE A MOTION TO, TO, UM, POSTPONE THE PRESENTATION TO COUNCIL AND TO GIVE STAFF TIME TO GO BACK TO THE NOMINATING BOARDS, UH, TO GIVE THEM TIME TO COME UP WITH, UH, ALTERNATE NAMES TO THEIR NOMINEES.

UH, CAUSE IT TURNS OUT AS, AS, AS MY UNDERSTANDING THAT THE ARTS COMMISSION WAS THE ONLY BOARD THAT PROVIDED A NOMINEE AND ALTERNATES, UM, IN LIGHT OF THAT, UH, CONVERSATION, I DECIDED TO DECLINE THE NOMINEE, THE NOMINATION.

AND SO OUR ALTERNATE IS THE, UH, NOMINEE THAT GOT PRESENTED TO COUNCIL, UH, CARL SETTLES, JR.

UM, AND I DID WANT TO POINT OUT THAT THAT PART OF MY, UM, DELIBERATION ON THAT DECISION WAS, WAS OUR FIRST PILLAR OF CULTIVATING LEAGUE LEADERSHIP.

WE HAVE, WE HAD TWO, UM, QUALIFIED INDIVIDUALS WHO STEPPED UP AND VOLUNTEERED TO SERVE ON THE AEDC BOARD FOR US POTENTIALLY.

UM, AND IT JUST SEEMED RIGHT THAT I, I WOULD ALLOW THEM THAT, THAT OPPORTUNITY.

UM, SO JUST TO KEEP YOU ALL INFORMED THAT THAT'S HAPPENED.

UM, THE OTHER POINT FROM THE AEDC I WANTED TO BRING TO YOUR ATTENTION IS, UH, THE CULTURAL TRUST COMMITTEE FROM THE AEDC BOARD.

UH, THEY, THE AEDC IS HAVING, UM, STAKEHOLDER MEETINGS WITH WHAT THEY'RE CALLING CULTURAL TRUST ADVISORY COMMITTEE.

UM, AND SO I'VE ADDED, OR I'VE ASKED TO ADD THOSE ARTS COMMISSIONERS AND MUSIC COMMISSIONERS THAT WERE ON THE, UM, THE WORD, THE JOINT WORKING GROUP THAT, UH, THE JOINT WORKING GROUP FOR THE CREATIVE SPACE BOND.

I, HER, THOSE MEN I'D ASKED FOR THOSE MEMBERS TO BE ADDED TO THAT ADVISORY COMMITTEE.

UM, AND IT'S MY UNDERSTANDING THAT WITH THAT ADVISORY COMMITTEE AND THE AEDC BOARD, THEY WOULD BE GENERATING NOMINEES TO SERVE ON THE CULTURAL TRUST COMMITTEE OR SUBCOMMITTEE.

UM, AND IT'S MY UNDERSTANDING THAT THAT'S GOING TO BE MOVING QUICKLY.

AND SO I, I WANTED TO MAKE SURE THAT WE HAD AN OPPORTUNITY THAT IF WE WANTED TO FORM A WORKING GROUP, OR IF WE WANTED TO JUST START COLLECTING NAMES AND START SENDING THEM TO THE ADC FOR CONSIDERATION THAT WE DO THAT TONIGHT.

UM, SO YOU'LL SEE THAT IT IS ON THE AGENDA LATER, UM, TO, TO HAVE THAT DISCUSSION.

UH, AND NOW I'LL TAKE QUESTIONS ABOUT THAT AT THAT TIME.

OKAY.

QUESTION, UM, WHAT THE ADC WHO'S ON THAT, WORKING ON THAT ADVISORY.

I DIDN'T QUITE UNDERSTAND WHO THAT WAS THAT OKAY.

OKAY.

LET'S TALK ABOUT THAT AT THE, WHEN WE COME ON THE AGENDA, UM, AND THAT AGENDA ITEM.

THANK YOU.

UH, AND SO THAT WRAPS UP MY CHAIR'S REPORT.

ALL THE ITEMS UNDER THAT COME OF, I SHARED FOLDER IN THE INTEREST OF TRYING TO CONTAIN THE CONVERSATION TOGETHER WITH THE PEOPLE THAT ARE SITTING ON THE LINE, WHO HAVE THINGS TO SAY ABOUT THE CULTURAL FUNDING REVIEW PROCESS AND THE CULTURAL FUNDING UPDATE THAT'S COMING ON, STAFF BRIEFINGS THREE A, CAN WE MOVE US THREE B AND THREE C ABOVE THREE A, SO WE CAN KEEP THAT CULTURAL FUNDING CONVERSATION, ALL OF A PIECE.

THAT'S MY MOTION.

PRETTY PLEASED MOTION TO MOVE THREE B AND THREE C IN FRONT OF ITEM THREE, A S UH, BY, BY SHARP POVERA, SECONDED BY COMMISSIONER FANTE R YES.

UH, HEARING NO OBJECTIONS.

WE'LL PASS ON CONSENT.

NO OBJECTIONS.

SO WE'RE MOVING

[3.b. Dougherty Arts Center Redevelopment update]

ON TO ITEM THREE, B DOHERTY ART CENTER, RE REDEVELOPMENT UPDATE.

UH, KEVIN, ARE YOU ON THE LINE? I'M HERE.

CAN YOU HEAR ME? WE CAN HEAR YOU.

ALL RIGHT.

GREAT.

AND YOU GO HERE.

I THINK THERE'S A PRESENTATION AT EMORY SHOULD HAVE, AND I IMAGINE AS BEING BLOATED, I JUST WANT TO CONFIRM WITH CITY HALL STAFF, THE PRESENTATION IS BEING LOADED.

YES.

WE'RE LOADING THAT RIGHT NOW.

THANK YOU VERY MUCH.

ALL RIGHT.

AND WE SHOULD HAVE A ROBERT BURNS ON THE CALL AS WELL.

HE'S A PRINCIPAL ARCHITECT OF THE STUDIO EIGHT.

UM, BUT WE APPRECIATE THE OPPORTUNITY TO, UH, PROVIDE AN UPDATE ON THE PRELIMINARY DESIGN PHASE OF THE DOHERTY ARTS CENTER PROJECT.

FOR THOSE OF YOU WHO HAVE BEEN ON THE COMMISSION FOR A COUPLE OF YEARS, YOU MAY RECALL THAT, UH, ABOUT TWO YEARS AGO, NOW WE CAME TO PRESENT TO YOUR COMMISSION AS WE WERE APPROVAL TO REDEVELOP THE DECK AT BUTLER SHORES PARK.

AND THAT IS A PROCESS THAT WE TOOK TO CITY COUNCIL.

UH, THEY APPROVED THAT MOTION

[00:15:01]

TO, UH, GIVE THE DAC A NEW HOME BUTLER SHORES AND EXCUSE ME, AND, AND SO DOING THE, UM, THEY ALSO PASSED A FEW AMENDMENTS THAT THEY WANTED TO LOOK AT.

THEY WANTED US TO LOOK AT IT A LITTLE MORE CLOSELY AS WE CONTINUED PRELIMINARY DESIGN FOR THIS PROJECT.

SO IN THE LAST COUPLE OF YEARS, THAT IS WHAT WE'VE BEEN WORKING ON.

WE'VE ASSEMBLED A TEAM AND PUT TOGETHER MULTIPLE DESIGN SCENARIOS.

AND THAT'S WHAT WE'LL TRY TO WALK THROUGH QUICKLY TONIGHT.

I DID JUST WANT TO CONFIRM WE, WE SENT OUT THIS PRESENTATION IN ADVANCE AS THE PANEL HAD A CHANCE TO SEE IT ALREADY.

YES, IT WAS, IT WAS HOUR OUR GROUP TOO, TO READ AHEAD OF TIME.

OKAY.

I APPRECIATE THAT.

WE'LL, WE'LL TRY TO MOVE THROUGH PRETTY QUICKLY CAUSE THERE IS A LOT OF MATERIAL HERE.

UH, NEXT SLIDE PLEASE.

SO FOR THOSE OF YOU WHO ARE NOT FAMILIAR WITH, UH, WITH THE DAC SITE AND OTHER PROPOSED SITE OF OTHER SHORES IS RIGHT HERE ON THE TOP OF YOUR SCREEN AT THE SITE OF BLO ASTERISKS, RIGHT IN THE CENTER OF BUTLER SHORES PARK.

ALSO ON THAT SITE ARE THREE LITTLE LEAGUE BALL FIELDS ON THE WESTERN MOST CORNER OF BUTLER SHORES THAT WILL CONTINUE TO OPERATE FOR THE SOUTHWEST AND LITTLE LEAGUE.

UH, THE LIMITS OF CONSTRUCTION FOR THIS SIDE ARE REALLY RIGHT SMACK IN THE CENTER ON THE TO AISD PROGRAM, SOFTBALL FIELDS THAT ARE ORIENTED TO THE NORTHEAST, UM, ALSO ON THE SITE AS THE PART MAIN OFFICE AND THE ZACK THEATER.

SO WE'RE NATURALLY REALLY EXCITED ABOUT THE OPPORTUNITY TO REDEVELOP THE ART CENTER HERE.

UM, UH, NEIGHBOR WITH ANOTHER CULTURAL ARTS INSTITUTION IS THAT THEATER.

NEXT SLIDE, PLEASE.

UM, THE PREVIOUS COUNCIL DIRECTION THAT I WAS SPEAKING TO.

SO, AND THE IMAGE THAT YOU'RE SEEING ON THIS SLIDE IS THE PLANNING GRAPHIC THAT ACCOMPANIED THAT PART OF THE PROCESS.

BUT, UM, COUNCIL PREVIOUSLY APPROVED THE RELOCATION OF THE DECK AT BUTLER SHORES AND IN, SO DOING, THEY ASKED US TO LOOK AT THESE ALTERNATIVES SHOWN ON THE SCREEN HERE AND THERE, THEY'RE LISTED WITH THESE NUMBERS ONE THROUGH THREE, BUT THERE ARE ACTUALLY FOUR SCENARIOS THAT WE'LL SHOW YOU THIS EVENING.

UM, AND THEY TAKE INTO ACCOUNT THESE DIFFERENT CRITERIA.

SO THE FIRST IS THAT THE NEW DOOR ARTS CENTER AND THE EXISTING PART MAIN OFFICE WOULD REMAIN ONSITE.

AND THAT'S KIND OF, AS YOU'RE SEEING HERE IN THIS FEASIBILITY GRAPHIC, WE HAVE TWO SCENARIOS THAT FALL INTO THAT CATEGORY.

WE HAVE ANOTHER ALTERNATIVE SHOWN ON NUMBER TWO IN WHICH THE NEW DOOR YARD CENTER AND A NEW PART MAIN OFFICE, UM, WOULD BE REBUILT ON THE SITE TOGETHER AS PART OF THE SAME PROJECT.

AND I JUST WANT TO CLARIFY THE PARTS NOT FUNDED TO REBUILD, UH, THEIR OFFICE CURRENTLY, BUT THAT IS A SCENARIO THAT WE LOOKED INTO.

UH, AND THE THIRD IS ONE IN WHICH THE NEW DOOR TO CENTER WOULD BE REBUILT ON THIS SITE.

AND THE EXISTING PART MAIN OFFICE WOULD BE REMOVED TO ANOTHER SITE.

AND SIMILARLY, THAT'S AN UNFUNDED, UH, SCENARIO.

THERE'S, THERE'S NOT ANOTHER SITE THAT PART IS CURRENTLY LOOKING AT FOR THE MAIN OFFICE, BUT, UM, IT IS AN OPTION THAT WE LOOKED INTO.

UM, WE WERE ALSO ASKED TO LOOK AT A CONSOLIDATED PARKING SOLUTION AT THIS SITE.

SO ONE THAT MIGHT SUPPORT THE NEEDS OF THE ENTIRE ARTS DISTRICT INSTEAD OF JUST THE DIRTY ART CENTER.

UM, SO YOU'LL SEE DIFFERENT PARKING SOLUTIONS WITH ALL THE FOUR SCHEMES THAT WERE, THAT WE'RE SHOWING YOU TONIGHT.

AND WE WERE ASKED TO LOOK AT, UH, ALTERNATIVE FINANCING MECHANISMS FOR THE DECK, AS WELL AS AN INTEREST IN PHILANTHROPY FOR THIS PROJECT.

NEXT SLIDE, PLEASE.

SO LOOKING AT A FEW SCENARIOS THAT TAKE THE EXISTING PART MAIN INTO ACCOUNT, WE JUST WANTED TO HIGHLIGHT THE HISTORIC CONTEXT OF THIS BUILDING WAS CONSTRUCTED IN 1959, AND IT'S ELIGIBLE FOR LISTING ON THE NATIONAL REGISTER OF HISTORIC PLACES, SO THAT IT'S NOT THE ONLY, UM, OF CRITERIA THAT WENT INTO ACCOUNT IN LOOKING AT THESE OPTIONS, BUT IT'S DEFINITELY ONE THAT WE WANTED THE COMMUNITY TO BE AWARE OF.

UM, AND IT INFORMS OUR PREFERRED SCENARIO.

YOU'LL SEE HERE IN A BIT, UH, THIS SLIDE CAPTURES THE STAKEHOLDER ENGAGEMENT THAT WE'VE DONE AS A PART OF THIS PROCESS.

WE'VE HELD QUITE A FEW FORUMS, UM, BOTH OPEN HOUSES TO THE ENTIRE CITY, AS WELL AS SOME MORE TARGETED SMALL GROUP MEETINGS WITH THIS SPECIFIC USER GROUPS THAT THE DOOR TO YARD CENTER.

UH, WE DID WANT TO BE SURE THAT WE WERE CAPTURING THE NUANCES OF ALL OF THE DIFFERENT USER GROUPS.

SO OUR PROJECT TEAM HAD A REAL FIRM UNDERSTANDING OF HOW THE SPACES WITHIN THE BUILDING NEEDED TO BE USED.

ALSO JUST MAKING SURE THAT IT WAS REPRESENTATIVE OF THE AUSTIN COMMUNITY AND THE ARTS COMMUNITY THAT WANTS TO BE IN THIS SPACE AND FEELING WELCOME IN THIS SPACE.

UM, WE HAVE MANY OTHER PARTNERS WITH THIS PROJECT THAT WE'VE BEEN COORDINATING WITH, INCLUDING THE ADJACENT SEC THEATER, THE TRAIL FOUNDATION, AND, UM, MANY DEPARTMENTS

[00:20:01]

WITHIN THE CITY WITH ALL THE INTEREST IN A PARKING AND TRAFFIC COMPONENT OF THIS PROJECT.

THE AUSTIN TRANSPORTATION DEPARTMENT HAS A LARGE ROLE ON THIS PROJECT AS WELL.

NEXT SLIDE, PLEASE.

UH, THAT COMMUNITY ENGAGEMENT PROCESS, WE, UH, DEVELOPED A MISSION STATEMENT FOR THE PROJECT AND IT REALLY INTENDS TO MERGE THE MISSION OF THE DOOR OF THE ART CENTER, WHICH IS TO SUPPORT ARTS ACCESS FOR ALL, WITH THE MISSION OF THE PARKS AND RECREATION DEPARTMENT, WHICH IS TO CREATE COMMUNITY.

AND WITH THIS PROJECT, THERE'S A NATURAL OPPORTUNITY TO DO THAT THROUGH THE ARTS.

AND YOU'RE ALSO SEEING A FEW TENANTS OF THE PROJECT THAT WE WILL BE CHECKING IN ON AT DESIGN MILESTONES.

UH, ONE OF THOSE THAT I WANTED TO POINT OUT WAS SUSTAINABLE.

WE DO HAVE SOME AMBITIOUS SUSTAINABILITY GOALS ASSOCIATED WITH THIS PROJECT, UM, BOTH TO BE LEED GOLD CERTIFIED, BUT ALSO WELL CERTIFIED, WHICH IS MORE ORIENTED TOWARDS THE, UH, HEALTH OF THE OCCUPANTS OF THE BUILDING.

NEXT SLIDE, PLEASE, I'LL TURN IT OVER TO ROBERT AT THIS POINT TO WALK YOU THROUGH THE SITE CONSTRAINTS AND THE FOUR OPTIONS.

THANK YOU, KEVIN AND GOOD EVENING, EVERYBODY.

UH, BEFORE I JUMP INTO THE VARIOUS LAYOUTS, UH, DID WANT TO SPEAK A LITTLE BIT ABOUT THE CONSTRAINTS THAT THE DESIGN TEAM IS HAVING TO WORK AROUND ON THIS SITE.

SO IN THIS DIAGRAM, JUST TO ORIENT YOU, YOU CAN SEE, UH, THE ZACH SCOTT THEATER COMPLEX AND THE EXISTING PART MAIN OFFICE BUILDING ON THE RIGHT HAND SIDE OF THE SLIDE AND IN THE GRAY BOXES, UM, YOU'LL SEE THE, UH, HEAVY PINK LINES THAT RUN ALONG TEENY ROAD.

THESE ARE UTILITY EASEMENTS THAT EXTEND THE ENTIRE LENGTH OF TIMI ROAD.

THERE IS ALSO A UTILITY EASEMENT THAT YOU CAN SEE THE CUTS ACROSS THE SITE, UH, DIAGONALLY AND ACTUALLY GOES UNDERNEATH THE LAKE.

UM, ADDITIONALLY DOWN THE MIDDLE IN THE PURPLE LINE IS A, UM, TWO, UH, DRAINAGE CULVERTS.

AGAIN, THAT, THAT SPLIT THE SITE IN HALF, UH, THE LARGE, UH, SHADED IN GREEN CIRCLES ON THE SITE ARE, UH, HERITAGE TREES.

THESE ARE BIG, BEAUTIFUL OAK TREES.

THEY ARE PROTECTED ON THE SITE AND, UM, WE, UH, WE'LL BE WORKING AROUND THEM TO PRESERVE THEM.

YOU'LL SEE A NUMBER OF LIGHTER, UH, GREEN CIRCLES ON THE SITE.

SO THESE ARE PREDOMINANTLY LARGE COTTONWOOD TREES THAT EXIST ON THE SITE.

UM, ALTHOUGH THEY ARE NOT PROTECTED TREES, UH, AGAIN, WE WANT TO DO OUR BEST TO PRESERVE, UH, AS MANY TREES ON THE SITE AS WE CAN.

UH, YOU CAN KIND OF SEE THE BOUNDARIES OF THE, UM, ZACH SCOTT, UH, LEASE AGREEMENT.

THAT'S A, THAT, UH, ORANGE DASH LINE THAT IN CIRCLES, UH, SEVERAL OF THE GRAY, GRAY BUILDINGS ON THE RIGHT SIDE OF THE SITE.

NEXT SLIDE PLEASE.

SO, AS KEVIN MENTIONED, UM, THERE WERE THREE SCENARIOS THAT WE WERE DIRECTED TO STUDY.

WE ACTUALLY DEVELOPED FOUR OPTIONS.

UM, THIS PAGE RELIGIOUS SHOWS THEM ALL TOGETHER.

SO IT HELPS YOU ORIENT YOURSELF TO THESE.

UM, THERE ARE SOME KEY CRITERIA THAT ARE COMMON, UH, THAT WE TRIED TO STUDY THROUGHOUT ALL OF THESE SCHEMES.

YOU KNOW, AGAIN, WHEN I MENTIONED HERITAGE TREES, WE WANT TO MAKE SURE THAT WE ARE PRESERVING HERITAGE TREES ON THE SITE.

UM, WOULD YOU WANT THE NEW DARDY ARTS CENTER TO HAVE A RELATIONSHIP TO THE ZACK, BUT HAVE ITS OWN IDENTITY AS WELL? UH, WITHIN THIS SITE AREA, UM, WE ARE LOOKING AT DISTRICT PARKING SOLUTIONS.

UH, THESE WILL BE IN THE FORM OF UNDERGROUND PARKING STRUCTURES, UM, ON ALL OF THE SCHEME.

ROBERT, CAN I INTERRUPT YOU REALLY SHORTLY? I'M SORRY.

A CTM STAFF.

CAN, CAN WE GET, THANK YOU VERY MUCH.

I JUST WANT TO MAKE SURE FOR AUSTERITY SAKE, WE COULD SEE THAT LAST OPTION CONTINUE ROBERT.

OH, CERTAINLY.

UM, WITH ALL OF THESE SCHEMES, WE HAVE STUDIED, UH, HOW TO TRY AND BALANCE, UH, TRAFFIC ON THE SIDE FROM RIVERSIDE DRIVE AND FROM TUMI ROAD.

UM, SOME OF THESE ALSO, UH, CONTEMPLATE PRESERVING THE PARDON MAIN OFFICE BUILDING, UH, AS WE PREVIOUSLY DISCUSSED.

AND, UH, WE'VE ON ALL OF THESE.

WE HAVE MADE ALLOWANCES FOR POSSIBLE EXPANSION OF THIS FACILITY, UM, YOU KNOW, SHOULD ADDITIONAL FUNDING BECOME AVAILABLE.

UM, THERE MAY BE THE POTENTIAL TO EXPAND THE PROGRAMS, UM, WITHIN THIS FACILITY, UH, AND ALSO

[00:25:01]

WITH ALL OF THEIR BACK OF HOUSE ELEMENTS, UM, SERVICE AREAS, KILLING YARDS, UH, AND THOSE KINDS OF THINGS THAT WE HAVE CAN INCORPORATE, UH, IN, INTO THE PLANNING.

SO IF YOU GO ON THE NEXT SLIDE, SO I'LL WALK THROUGH EACH ONE OF THESE, UH, THIS IS OPTION ONE.

SO AGAIN, THIS IS WHERE PARRED MAIN OFFICE BUILDING REMAINS ONSITE, UH, AND IT MAY BE RENOVATED AND COULD HAVE AN ADDITION, UH, ADDED ONTO THAT.

UM, IN MOST OF THESE SCHEMES, WE'VE LOOKED AT THE POSSIBILITY OF CREATING A CIVIC ARTS PLAZA, UH, ESSENTIALLY ON THE SURFACE LOT, UM, THAT YOU SEE THERE BETWEEN THE ZACH SCOTT THEATER AND THE PARD MAIN OFFICE BUILDING.

UH, WE DON'T KNOW IF THIS IS A POSSIBILITY YET, WE'RE JUST EXPLORING OPPORTUNITY THERE.

SO IN THIS CASE, WE'VE LOCATED THE NEW DIRTY ART CENTER, UH, JUST TO THE SOUTH OF THE EXISTING PARDON MAIN OFFICE BUILDING IT'S PRIMARY ENTRY WOULD BE FROM RIVERSIDE DRIVE AROUND THE CIVIC PLAZA LOOP.

AND THEN, UH, PATRONS WERE PERCEIVED DOWN WHAT WE'RE INDICATING AS AN ARTS PROMENADE THAT WOULD TAKE YOU TO THE MAIN ENTRY, UH, OF THE DIRTY ARTS CENTER.

THEY CAN SEE THE MAJOR BUILDING BLOCKS OF THE DIRTY ARTS CENTER.

THERE'S THE GALLERY, THE ADULT STUDIOS, UH, THE YOUTH PROGRAM AND THE THEATER SPACES.

UM, IN THIS CASE WE HAVE A SERVICE AND A SCHOOL PICKUP, AND DROP-OFF PRIMARILY FROM TEENY ROAD, THE EXISTING PARKING LOTS ALONG TIMI ROAD WOULD REMAIN, REMAIN, UH, WITH THE EXCEPTION OF THE AREAS THAT WOULD BE, UH, IN FRONT OF THE DIRTY YARD CENTER IN THIS CASE.

UM, AND THIS WILL SHOW YOU A COUPLE OF DIFFERENT PRODUCT PARKING SCENARIOS, BUT IN THIS PARTICULAR ONE, WE'RE INDICATING THE POSSIBILITY OF AN UNDERGROUND PARKING GARAGE UNDER THE DISTRICT ARTS PLAZA OFF OF RIVERSIDE, GO TO THE NEXT LINE, UH, OPTION B AGAIN, THE ARD MAIN OFFICE BUILDING REMAINS A TENANTS LOCATION, AND HERE WE'VE LOCATED THE NEW DARDY ARTS CENTER ON THE WESTERN EDGE OF THE SITE, UH, AS ESSENTIALLY A TERMINUS TO RIVERSIDE DRIVE.

AGAIN, WE HAVE A CIVIC ARTS PLAZA, UM, POTENTIALLY BETWEEN PART AND THE ZACH SCOTT.

AND THEN, UH, THAT DRIVEWAY WOULD PROCEED DOWN, UH, TO THE NEW DRD ART CENTER, WHERE THERE WOULD BE, UH, DROP-OFF OPPORTUNITIES AND THEN ACCESS DIRECTLY INTO AN UNDERGROUND PARKING GARAGE, UM, THAT WILL HAVE, UH, PARK SPACE, UH, OVER TOP OF IT.

UH, AGAIN, YOU CAN SEE THE MAJOR BUILDING BLOCKS OF THE DIRTY WITH THE GALLERY, THE STUDIOS, THE THEATER, AND THE SCHOOLS.

IN THIS CASE, WE HAVE A SERVICE AREA AND A DROP-OFF AREA THAT RUNS UP ALONG THE WESTERN EDGE OF THE PROPERTY, UH, ESSENTIALLY TO THE RIVER ON THAT SIDE OF THE BUILDING.

UM, AGAIN, WE'VE PRESERVED, UH, ALL OF THE HERITAGE OAK TREES IN THE SCHEME.

UM, AND THEN ALSO WE HAVE A SECONDARY ACCESS TO THE PARKING GARAGE IN THIS CASE OFF OF TIMMY ROAD.

UM, ONE THING I DID WANT TO MENTION THAT IS COMMON TO ALL THESE SCHEMES AS WELL IS, UH, CONNECTIVITY OF THE TRAIL SYSTEM, UM, THROUGH THIS SITE TO THE HIKE AND BIKE TRAIL.

UM, THERE'S ACTUALLY AN EXTENSION OF THE HIKE AND BIKE TRAIL THAT RUNS TO THE SOUTH ALL THE WAY TO BARTON SPRINGS ROAD, UH, ADJACENT TO, UM, THE RESIDENTIAL COMPLEX.

YOU CAN KIND OF SEE IT THERE AT THE BOTTOM OF THE SCREEN.

SO THE PARK AREAS ARE LOOKING AT THOSE BEING PREDOMINANTLY, UM, YOU KNOW, OPEN AND PASSIVE SPACES.

UH, THERE MAY BE SOME PROGRAM AREAS WITHIN HERE AS WELL.

UH, WE SEE THIS, UH, ENTRY DRIVE AREA AS AN OPPORTUNITY, UH, TO DO SOMETHING REALLY SPECIAL IN THAT CIRCLE.

UM, YOU KNOW, THIS AGAIN COULD BE A GREAT OPPORTUNITY FOR DISPLAY OF PUBLIC ARTS.

UM, YOU KNOW, THERE'S ALSO OPPORTUNITIES WITH, AND AROUND, UH, THE DIRTY, UH, ITSELF FOR, UH, OUTDOOR ART AREAS.

NEXT SLIDE, PLEASE.

, UH, OPTION TWO IS, UH, IN THIS CASE WHERE, UM, THE EXISTING PART MAIN OFFICE IS DEMOLISHED AND PLACE A NEW DIRTY ART CENTER, ESSENTIALLY IN ITS, IN ITS LOCATION.

UM, THERE WOULD BE A NEW PART OFFICE CONSTRUCTED ON THE SITE, AND YOU CAN SEE IT THERE JUST TO THE SOUTH OF THE DIRTY, UH, ART CENTER IN THIS DIAGRAM.

UH, THE NEW DIRTY WOULD, UM, KIND OF WORK ITS WAY AROUND THE HERITAGE OAK TREES AND

[00:30:01]

CREATE SOME WHAT COULD BE REALLY WONDERFUL COURTYARDS.

AGAIN, THE PRIMARY ACCESS, UH, IN THIS SCENARIO IS, ARE FOR RIVERSIDE DRIVE AND THE CIVIC, UH, PLAZA LOOP, UM, IN THIS PARTICULAR SCHEME, UM, WE'RE MAKING AN INDICATION OF WHAT COULD BE AN UNDERGROUND PARKING GARAGE, UH, BELOW THE DOUGHERTY ARTS CENTER THAT WOULD BE ACCESSED OFF OF KIMMIE ROAD AND SCHOOL PICKUP AND DROP OFF.

AND, UH, THEATER LOADING WOULD BE OFF OF THE TUMI ROADSIDE.

UH, AGAIN, THE REMAINDER OF THE SITE IS A OPEN PARKLAND.

AGAIN, WE HAVE GREAT OPPORTUNITIES FOR OUTDOOR SPACES AND PLACES FOR OUTDOOR ART.

NEXT SLIDE PLEASE.

AND OPTION THREE, UH, THE LAST SCENARIO IN THIS CASE, UM, WE WERE CONTEMPLATING THAT, UH, THE 1970S ADDITION ON THE EXISTING PART OFFICE BUILDING WOULD BE DEMOLISHED AND WE WOULD REPURPOSE THE ORIGINAL 1959 PART OFFICE AS PART OF THE DIRTY ART CENTER.

SO YOU CAN SEE IT THERE IN THE UPPER RIGHT CORNER OF THE DIRTY, UM, DIAGRAM AGAIN, OPERATES PRETTY SIMILAR TO THE PREVIOUS OPTION IN THAT IT HAS A MAIN, UH, ENTRY OFF OF RIVERSIDE DRIVE, UH, THAT WILL, EXCUSE ME, TAKE YOU TO THE LOBBY.

AND THEN AGAIN, IT WORKS AROUND THE OAK TREES CREATING THESE WONDERFUL COURTYARDS SCHOOL PICKUP AND DROP OFF AND THEATER LOADING AGAIN, WOULD BE AWFUL TO ME.

ROAD SIDE.

NEXT SLIDE, PLEASE.

I SPOKE A LITTLE BIT ABOUT, UH, PARKING SCENARIOS.

UM, SO YOU'LL SEE IN OPTION ONE B WE'RE INDICATING THE PARKING GARAGE BEING UNDER THE DISTRICT ARTS PLAZA, I'M SORRY, UNDER ONE NAME UNDER ONE B IT WOULD BE A, UM, SEPARATE GARAGE, UH, LOCATED WHERE YOU CAN SEE THE BIG BLUE SQUARE ON THE PARK.

AGAIN, THERE WOULD BE PARK OVER TOP OF IT OPTIONS TWO AND THREE, WE'RE SHOWING TWO DIFFERENT POSSIBILITIES.

IT'S ONE OR THE OTHER, EITHER UNDER THE DISTRICT CARDS PLAZA OR UNDERNEATH THE DIRTY ART CENTER ITSELF.

EXCUSE ME, SLIDE.

SO I WILL TURN IT BACK OVER TO KEVIN.

YEAH, THANK YOU, ROBERT.

SO WHEN CONSIDERING THE OPERATOR OPERATIONAL NEEDS OF THE FACILITY AND ARCHITECTURAL DESIGN OPPORTUNITY FOR THE DAC, AND ALSO WHEN WEIGHING POTENTIAL RISKS TO THE PROJECT OPTION ONE B IS THE PREFERRED OPTION OF THE PROJECT TEAM AND THE DOOR TO YARD CENTER STAFF, UH, AS ROBERT WAS DESCRIBING, IT'S A UNIQUE SCENARIO AND THAT IT'S THE ONE THAT POSITIONS THE BUILDING TO THE WEST OF MANY OF THOSE SITE CONSTRAINTS THAT YOU POINTED OUT.

UM, BUT IT ALSO HAS A STRONG RELATIONSHIP TO THE HIKE AND BIKE TRAIL.

WE FEEL THERE'S A NATURAL OPPORTUNITY THERE, AND IT HAS A PROMINENT SIDING THAT OUR TEAM REALLY THINKS IS WORTHY OF, UH, THE, THE DOOR TO YARD CENTER'S PLACE IN THE COMMUNITY AS, AS A REAL VITAL, UH, CULTURAL ARTS ORGANIZATION AND A PART OF AUSTIN'S CREATIVE CULTURE.

UM, AND THEN JUST FROM A RISK PERSPECTIVE, IT'S ALSO ONE THAT, UM, YOU KNOW, PROPOSES A UNDERGROUND PARKING SOLUTION THAT COULD BECOME A REALLY MAGNIFICENT, MAGNIFICENT PARK SPACE.

THAT'S NOT WITHIN THE ZACK THEATERS LEASE BOUNDARY, UH, AND IT'S ONE THAT MEETS COUNCIL'S DIRECTION TO PROVIDE ACCESS TO THE FACILITY AND TO THAT GARAGE, BOTH FROM RIVERSIDE DRIVE INTO ME ROAD.

SO IF THE COMMISSION WAS IN AGREEMENT, UM, WITH THE MERITS OF THE SCHEME, WE PRESENTED TO OTHER BOARDS AND COMMISSIONS, AND WE'RE PREPARING TO GO TO COUNCIL IN APRIL.

UM, IF THE COMMISSION FELT THAT THEY WANTED TO MAKE A RECOMMENDATION OR, OR MAYBE JUST POINT OUT A FEW ELEMENTS OF THE PROJECT THAT THEY WOULD LIKE COUNCIL TO CONSIDER AS THEY'RE MAKING THEIR SELECTION FOR A SCHEME TO MOVE FORWARD WITH, WE'D DEFINITELY BE OPEN TO YOUR FEEDBACK ON THAT.

UH, DO HAVE A COUPLE MORE SLIDES HERE.

NEXT SLIDE, PLEASE.

THIS IS A SITE SECTION THAT'S CUT THROUGH BUTLER SHORES PARK AND LOOKING EAST BACK TOWARDS DOWNTOWN.

UM, I'LL MOVE QUICKLY THROUGH THIS, BUT WE JUST WANTED TO SHOW THE RELATIONSHIP OF THE BUILDING TO THE TRAIL HERE AS THAT WAS SOMETHING THAT MANY PEOPLE WERE INTERESTED IN AS, AS WE BEGAN MAKING THESE PRESENTATIONS, UH, YOU SEE A SNAPSHOT OF THE TRAIL, UH, UP IN THE UPPER LEFT-HAND CORNER OF THIS IMAGE.

IT SHOWS WHAT'S A REAL VEGETATED BUFFER, AND ALSO, UH, A SIGNIFICANT, UH, GREAT DIFFERENCE BETWEEN THE HEIGHT OF THE TRAIL AND THE HEIGHT OF THE PROJECT SITE OF ABOUT 25 FEET.

UM, YOU ALSO GET A SENSE OF THE VERTICAL SCALE OF THE OTHER BUILDINGS IN THE AREA.

[00:35:01]

UM, THE, THE TALLEST WHITE BUILDING INDICATED THERE IS A PUD THAT WAS JUST APPROVED TO BE DEVELOPED AT THE SITE OF THE SCHLOTZKY'S, UM, TOWARD THE BACK OF THE IMAGE.

YOU'RE SEEING SOME OF THE CONDOMINIUM BUILDINGS ALONG TO ME ROAD.

NEXT SLIDE, PLEASE.

UH, THIS IS JUST THE EXISTING SITE SURVEY, WHICH IS TO INDICATE THAT THE LOCATION OF THE TRAFFIC CIRCLE AND OPTION ONE B IS WHERE THE EXISTING PARKING LOT SITS THAT SUPPORTS THE PARDON MAIN OFFICE AND, AND EXACT THEATER IN THE OFF BUSINESS HOURS.

UH, NEXT SLIDE.

AND AS ROBERT WAS MENTIONING, HERE'S A VIEW OF THE PROPOSED FACILITY AND IN OPTION ONE B THAT GIVES AN INDICATION OF THE RIVERSIDE DRIVE EXTENSION AND THAT, THAT TRAFFIC CIRCLE THAT COULD BECOME A REALLY GREAT SPACE FOR PUBLIC ART.

AND, UH, YOU KNOW, IT HAS THAT CIVIC PROMINENCE TO IT THAT, UH, ROBERT WAS SPEAKING TO X SLIDE, PLEASE.

UH, I'LL WRAP UP WITH THIS.

WE'VE, WE'VE TALKED ABOUT A LOT OF THESE POINTS HERE, BUT THIS IS SOME OF THE JUSTIFICATION FOR WHY OUR TEAM FELT OPTION ONE B BEST MEETS THE NEEDS OF THE DECK, UM, FACILITY AND STAFF IT'S WESTERN LOCATION CREATES THAT CIVIC PRESENCE.

IT GIVES THE DOOR YARD CENTER AND IDENTITY AND A TRAIL ADJACENCY.

UM, IT MAINTAINS THE HISTORIC PART MAIN REDUCES RISKS TO HERITAGE TREES, UM, AND REALLY MINIMIZES THE IMPACT IS ZACH'S ONGOING OPERATIONS THINKING ABOUT THE ACTUAL PROCESSES OF CONSTRUCTION AND SHARING THAT SPACE TOGETHER.

UM, IT ALSO, DECOUPLES THE PARKING GARAGE CONSTRUCTION FROM THE BUILDING CONSTRUCTION, AND THERE'S SOME EFFICIENCY AND SOME ECONOMY THERE BECAUSE IT, IT WOULD REDUCE THE OVERALL PROJECT DURATION AND THAT HAS A DIRECT IMPACT ON THE PROJECT COST.

UM, AND I WON'T READ EVERYTHING HERE TO YOU, BUT ONE THAT'S LIKELY OF INTEREST TO THE COMMISSION.

WE HAVE STARTED TO WORK WITH THE AIPP PROGRAM ALREADY.

WE FEEL THAT OPTION ONE B GIVES A REAL STRONG PARTNERING OPPORTUNITY TO THE AIPP PROGRAM.

AND, UH, I KNOW THAT THAT PROJECT MANAGER LOOKS FORWARD TO BRINGING THEIR PERSPECTIVES TO THE PANEL, UH, IN SHORT ORDER.

AND THAT'S ALL I HAVE.

WE CAN, WE HAVE SOME CONTACT INFORMATION ON THE FINAL SLIDE, BUT, UM, WE CAN OPEN IT UP FOR QUESTIONS AND COMMENTS.

THANK YOU.

ARE THERE ANY QUESTIONS OR, UH, I SEE COMMISSIONER VAN DYKE.

GO AHEAD.

UM, YOU KNOW, MY QUESTION IS ON PARKING.

UM, THE NUMBER OF SPACES AVAILABLE IS IT INCREASE, DECREASE, STAY THE SAME.

WHAT, WHAT I'M FINDING IS, UH, IF PARKING IS DIFFICULT, I DON'T GO.

UM, AND I'M ALREADY, UH, I'VE GONE TO IS, UM, DEC, UH, ART OPENINGS AND COMPETING WITH THE TRAIL JOGGERS AND THE OTHER STUFF GOING AROUND THERE.

I WOULD HATE TO COMPETE WITH THEM.

I DO A ARMADILLO CHRISTMAS BAZAAR AND A LOVE AND NUTCRACKER, BUT ONE OF THE NUTCRACKERS GO ON OUR SALES DROP PRECIPITOUSLY.

UM, SO YEAH.

SO CAN YOU COMPARE THE PARKING SPACES? SURE.

YEAH, WE KNOW THAT PARKING IS A TOPIC OF MUCH INTEREST AT THIS SITE.

WE HAVE, UM, A MEMBER OF OUR TEAM, A TRAFFIC CONSULTANT WHO'S WORKING WITH, UH, UH, AN ADDITIONAL PARKING ENGINEER.

OVERALL.

THE STRATEGY IS TO, UM, PROVIDE 220 SPACES IN THE STRUCTURED GARAGE ASSOCIATED WITH THIS PROJECT.

AND WE CAME ABOUT THAT CALCULATION THROUGH A REAL COMPREHENSIVE STUDY OF ALL OF THE EXISTING PARKING AVAILABLE AT THIS AT THE DISTRICT TODAY.

UM, AND ANALYSIS OF HOW MUCH WOULD REMAIN UNDER EACH DEVELOPMENT SCENARIO, AND THEN, UM, UNDERSTANDING THE USE OF THE ZACK THEATER AND THE DECK TOGETHER TO REALLY DESIGN FOR THE IDEAL SCENARIO.

SO WE'RE NOT OVERBUILDING PARKING AND WE'RE NOT WORKING.

WE'RE NOT UNDERBUILDING IT EITHER.

SO THE SHORT ANSWER TO YOUR QUESTION AND SEE A 220 SPACES, WHICH IS BASED ON, UM, PROVIDING ESSENTIALLY THE SAME AMOUNT OF SPACE THAT EXISTS TODAY.

UM, BUT IT'S KIND OF OPTIMIZED FOR USES BECAUSE THERE ARE, YOU KNOW, DIFFERENT PEAK PERIODS ACROSS THESE FACILITIES.

AND SO WE'VE ALSO BEEN DIRECTED NOT TO OVERBUILD PARKING AT THIS SITE.

YEAH.

I DON'T WANT TO A BLACK TOP, THE WHOLE WORLD ALSO ON THE OTHER SIDE, MY SHIRT POLE.

HI, THANK YOU SO MUCH FOR THE PRESENTATION.

QUICK QUESTION.

CAUSE I KNOW WE HAVE, UH, SOME PERFORMANCE STOKES ARE LISTENING AND WATCHING TODAY IN TERMS OF THE THEATER SIZE AND CONFIGURATION.

CAN YOU JUST TALK BRIEFLY ABOUT WHAT THAT IS AND SEATING CAPACITY, THAT KIND OF THING? SURE.

SO THERE ARE TWO THEATER SPACES IN THE PROGRAM FOR THE NEW

[00:40:01]

DECK.

ONE IS THE TRADITIONAL PERCENTAGE IN THEATER THAT WILL HAVE A CAPACITY OF 200 PEOPLE.

THERE WILL ALSO BE A MULTI-PURPOSE BLACK BOX THEATER.

THAT'S DESIGNED FOR ABOUT 100 TO 125 PEOPLE.

GREAT.

THANK YOU, SIR.

ANY OTHER QUESTIONS FROM THE COMMISSION? UH, CITY HALL CITIES WITH THE HALF I SAW IN REGARDS TO JOIN UNDER THE ATTENDANCE LIST.

IF YOU CAN BE MOVED OVER KIMBERLY, ANY QUESTION OR COMMISSIONER KEATON, CAN'T SEE YOU.

I JUST WANT TO CONFIRM YOU AND YOU DON'T HAVE ANY COMMENTS RIGHT NOW.

OKAY.

OKAY.

COMMISSIONER GARDNER JUST WANTED TO CONFIRM BEFORE, UH, I LET KEVIN AND ROBERT GO.

DO YOU HAVE ANY QUESTIONS OR CONCERNS? HERE WE GO.

EVERYTHING IS GOOD.

ALL RIGHT.

THANK YOU.

APPRECIATE THAT.

UH, KEVIN, ROBERT, THANK YOU SO MUCH FOR YOUR PRESENTATION.

UM, IT LOOKS GOOD.

APPRECIATE THE TIME.

THANK YOU.

THANK YOU EVERYONE.

ALL RIGHT,

[3.c. Cultural Centers Audit update]

SO WE'RE MOVING ON TO THE STAFF BRIEFINGS, CULTURAL CENTERS, AUDIT UPDATE.

UH, WE WERE PROVIDED BACKUP.

UH, LAURA, DID YOU WANT TO INTRODUCE IT OR SHOULD WE JUST JUMP INTO QUESTIONS, UM, WHERE, UM, I CAN JUST BRIEFLY INTRODUCE IT.

THIS, UH, WAS A, UH, AN AUDIT THAT WAS PERFORMED ON, UH, THREE CONTROL CENTERS, UM, AND OTHER FACILITIES, UM, THAT I HAVE NOT INCLUDED IN THIS REPORT, INCLUDING MICHIGAN KIND OF THE, AND THE MILLENNIUM YOUTH COMPLEX.

UM, BUT, UH, FOR THE PURPOSES OF THIS REPORT, WE'RE FOCUSED ON, UH, THE CULTURAL CENTERS.

UM, WE, UH, HAVE BEEN DILIGENTLY WORKING AS YOU CAN SEE ON THE REPORT ON ADDRESSING THE CONCERNS, UM, WITH THE HELP OF THE DEPARTMENT, THE DEPARTMENT, UM, REALLY TAKES A RESPONSIBILITY, UH, FOR MANY OF THESE SITUATIONS BECAUSE THEY'VE BEEN LONGSTANDING ISSUES WITHIN THE DEPARTMENT.

UM, AND SO, UM, THEY SHARE A RESPONSIBILITY WITH US FOR THIS.

I'D BE HAPPY TO ANSWER ANY QUESTIONS, ANY QUESTIONS FROM THE COMMISSION REGARDING THE AUDIT ON THE SUMMER? DON'T SEE ANY, ALL RIGHT.

THANK YOU, LAURA.

THANK YOU VERY MUCH FOR, FOR PROVIDING THAT INFORMATION.

ALL RIGHT.

UH, MOVING

[3.a. Cultural Funding Update – Meghan Wells]

ALONG, GOING BACK TO THREE A AND CULTURAL FUNDING UPDATE.

MEGAN, DID YOU WANT TO SAY ANYTHING BEFORE I STARTED? YEAH.

UH I'M DO YOU NEED TO MOVE ME OVER OR CAN I JUST SPEAK FROM, FROM HERE? WE CAN HEAR YOU.

OKAY, GREAT.

HELLO COMMISSIONERS, MEGAN WELLS, CULTURAL ARTS DIVISION MANAGER, UH, FOR THIS UPDATE, UH, I ASKED TO SEUSS PANTO, WHO IS THE CULTURAL FUNDING SUPERVISOR TO PUT TOGETHER A BIT OF A PRESENTATION AS AN UPDATE FOR YOU WITH THREE DISTINCT SECTIONS.

AND, UH, I'D LIKE FOR HIM TO TAKE THE LEAD ON SHARING THIS INFORMATION OUT, UH, WITH YOU, UH, AND FOR YOU.

AND THEN, UH, HE, AND I WILL BE HAPPY TO TAKE QUESTIONS AFTERWARDS.

SO HIS SUICIDE WE'LL HAND IT BACK OVER TO YOU.

ALRIGHTY.

THANK YOU.

UM, AS MEGAN SAID, I AM HIS HE'S PENTO, THE CULTURAL FUNDING SUPERVISOR.

NEXT SLIDE PLEASE.

UM, SO THIS UPDATE IS GOING TO GO INTO DETAIL ABOUT, UM, A MEMO THAT WENT OUT TO CITY COUNCIL AND AN EMAIL WE SENT OUT TO CULTURAL CONTRACTORS AND TO ARTS COMMISSION MEMBERS.

SO I'M PROBABLY GOING TO BE ABOUT 15 TO 20 MINUTES.

WE'RE SHARING THIS INFORMATION BECAUSE OF THE QUESTIONS WE HAVE RECEIVED FROM CONTRACTORS AND TO BE TRANSPARENT WITH THE COMMUNITY ABOUT PROCESSING ON OUR SIDE.

UM, AND SO I'LL BE TALKING ABOUT THREE THINGS LIKE MEGAN SAID, THERE WERE BASICALLY THREE AREAS IN THE MEMO AND THE EMAIL THAT WENT OUT, UH, THE CURRENT CONTRACT CYCLE, IMPORTANT BUDGET INFORMATION AND THE CULTURAL FUNDING REVIEW, UH, AND THE CURRENT CONTRACT CYCLE.

I'LL BE TALKING ABOUT THE CONTRACT PROCESSING STATUS, WHERE STAFF IS AND WHERE WE PLAN TO BE, UM, IN WAYS TO PREVENT DELAYS, UM, FOR THE IMPORTANT BUDGET INFORMATION SECTION, I'LL TALK ABOUT HOT UPDATES, HOTEL, OCCUPANCY, TAX UPDATES, AND A BUDGET IMPACT

[00:45:01]

ON AWARDS AND TIMELINES.

AND THEN FOR THE CULTURAL FUNDING REVIEW, I'LL TALK ABOUT WHERE WE ARE ON THE PROCESS AND HOW WE PLAN ON MOVING FORWARD.

SO NEXT SLIDE PLEASE.

SO FOR THE CURRENT CONTRACT CYCLE, UH, THE CULTURAL FLOODING TEAM HAS HEARD AND SHARES YOUR CONCERNS ABOUT THE CURRENT FISCAL YEAR 21 CONTRACT PROCESSING.

UH, WE CONTINUE TO WORK AS QUICKLY AS POSSIBLE TO REVIEW FINAL REPORTS FROM 2020 AND ISSUE CONTRACTS FOR THE CURRENT FISCAL YEAR.

ADDITIONAL TEAM SUPPORT IS BEING USED WHENEVER POSSIBLE TO HELP EXPEDITE THE PROCESS.

AND WE ANTICIPATE ENTERING INTO ALL CONTRACTS BY THE END OF MARCH FOR THOSE MATERIALS THAT HAVE ALREADY BEEN TURNED IN.

SO NEXT SLIDE PLEASE.

UM, SO HERE YOU CAN SEE, UM, AS OF, UH, LAST WEEK WHEN I KIND OF STARTED, UH, ANALYZING THIS DATA AND PUT IT TOGETHER, UH, WE HAD 176, UH, CONTRACTS THAT HAD BEEN, UH, COMPLETED AND SENT TO, UH, BACK TO THE CONTRACTORS FOR SIGNATURE.

WE'RE NOW ACTUALLY UP TO 203.

SO ANOTHER INCREASE OF 27 CONTRACTS REVIEWED AND FORWARDED FOR PROCESSING, UM, IN A WEEK.

SO THAT'S WHAT THIS CHART IS SHOWING IS, UH, THE, UH, PROGRESS WE'VE MADE, UM, EACH WEEK.

SO THAT'S WHY WE THINK WE'LL BE ABLE TO BE DONE, UH, BY THE END OF MARCH.

SO NEXT SLIDE WE'LL SHOW 'EM JUST A LITTLE BIT OF A, WHERE ARE WE WHERE WE'RE AT? AS I MENTIONED, WE HAVE A REVIEWED 200 AND 203 OF THE 386 CORE AND CULTURAL HERITAGE FESTIVALS CONTRACTS.

SO THAT MEANS WE'VE EITHER SENT THEM OUT TO CULTURAL CONTRACTORS FOR SIGNATURE AND OR WE RECEIVED THE SIGNED CONTRACTS BACK AND HAVE SENT THEM OFF, UM, TO PURCHASING.

UM, SO WE'RE PROCESSING THOSE CONTRACTS.

SO THAT'S, UM, JUST OVER HALF OF OUR, UM, CONTRACTS, UM, 106 OR ABOUT 27% HAVE NOT SUBMITTED PRE-CONTRACT MATERIALS.

SO WE ARE STILL WAITING ON SOME, UH, PRE-CONTRACT MATERIALS.

UM, SO AGAIN, THIS BEING DONE BY THE END OF MARCH IS, YOU KNOW, ASSUMING WE GET, YOU KNOW, ALL OF THE, UH, PRE-CONTRACT MATERIALS INTO REVIEW AND THEN 77 TOTAL ARE EITHER A WAITING REVIEW.

SO, YOU KNOW, WE'VE RECEIVED THE PRE-CONTRACT MATERIALS AND WE NEED TO REVIEW THEM, OR WE HAVE DONE A PRELIMINARY REVIEW AND WE FOUND A MISTAKE.

SO WE'RE AWAITING REVISIONS.

UH, SO NEXT, UM, SO AGAIN, WE THINK WE'LL BE DONE, UH, BY THE END OF MARCH.

UM, WE THINK WE CAN REVIEW, UH, 15, UH, CONTRACTS PER DAY OR 75 A WEEK WITH A TEAM OF FIVE THAT'S, THREE CONTRACTS ON AVERAGE, UM, EACH DAY THAT WE'RE LOOKING AT.

UH, SO THAT SHOULD TAKE, UM, 12 BUSINESS DAYS TO REVIEW THE REMAINING 183, UM, THAT STARTING AS OF MARCH 15TH, UM, AND ENDING MARCH 30TH.

UM, AND AGAIN, IT DEPENDS ON THE MATERIALS, BOTH BEING RECEIVED AND ALSO BEING SUBMITTED CORRECTLY.

ONCE WE HAVE RECEIVED THAT.

SO NEXT SLIDE, AND WE'LL TALK A LITTLE BIT ABOUT WHY HAS IT TAKEN SO LONG TO REVIEW MATERIAL? UM, HERE YOU CAN SEE THE STEP THAT ARE INVOLVED FROM THE SUBMITTAL OF A PRE-CONTRACT MATERIALS UNTIL THE CHECK IS ACTUALLY SENT.

SO IT'S NOT JUST, YOU KNOW, YOU SEND IN THE MATERIALS AND THEN WE'RE ABLE TO, YOU KNOW, SEND YOU A PAYMENT.

UH, THE FIRST STEP, YOU KNOW, OBVIOUSLY, YOU KNOW, SUBMIT THE PRE-CONTRACT MATERIALS IN THE SECOND STEP.

CULTURAL FUNDING STAFF WILL ACTUALLY REVIEW, UM, MAKE SURE EVERYTHING LOOKS GOOD.

UM, ASSUMING IT IS GOOD, THEN WE COMPILE THE CONTRACT AND SEND IT TO THE CONTRACTOR FOR SIGNATURE.

UM, THERE'S KIND OF A TWO AND A STEP TWO AND A HALF BECAUSE IF THE MATERIALS ARE NOT CORRECT, UM, YOU KNOW, AND I'LL TALK A LITTLE BIT ABOUT WHAT SOME, UH, COMMON, UM, YOU KNOW, UH, MISTAKES THAT ARE MADE ARE, UM, BUT IF, IF THEY'RE NOT CORRECT, THEN YOU KNOW, WE NEED TO GET THOSE REVISIONS BACK BEFORE WE CAN MOVE ON TO STEP THREE, TO ACTUALLY SEND THE CONTRACT BACK TO THE CONTRACTOR FOR SIGNATURE AND STEP FOUR, WE RECEIVE THE SIGNED CONTRACT BACK.

UM, AND THEN WE REVIEW THAT BEFORE GOING TO STEP FIVE ON THE BOTTOM THERE.

UM, THE APPROVED CONTRACT GETS SENT TO PURCHASING FOR FINAL APPROVAL.

UM, AND THAT IS TAKING ON AVERAGE ABOUT 35 DAYS.

SO THAT'S SOMETHING ELSE TO KEEP IN MIND.

UM, UM, YES, UH, CULTURAL FUNDING STAFF IS STILL LOOKING AT SOME MATERIALS THAT WERE TURNED IN, UM, IN A TIMELY MANNER BY THE CULTURAL CONTRACTORS.

UM, BUT YOU KNOW, WE'RE JUST ONE STEP IN THERE.

THAT'S WHY I'M, YOU KNOW, LAYING OUT ALL OF THIS.

SO IT DOES TAKE 35 DAYS ON AVERAGE FOR PURCHASING TO, UM, YOU KNOW, REVIEW THE CONTRACTS ONCE WE SEND, UH, THE SIGN ONES OFF TO THEM.

UM, STEP NUMBER SIX, UH, ONCE, UM, PURCHASING HAS, UM, UH, GIVEN FINAL APPROVAL, UM, THE, UH, UH, PAYMENT CODE, UM, IS, OR A CONTRACT CODE, EXCUSE ME, IS GENERATED AND SENT TO THE ECONOMIC DEVELOPMENT

[00:50:01]

DEPARTMENT FINANCE TEAM.

UM, THEN IN STEP SEVEN, THE FINANCE TEAM CREATES A PAYMENT CODE.

UM, SO MOST COMMONLY A DEAL NUMBER WHEN THE CULTURAL CONTRACTORS, SOME OF Y'ALL HAVE HEARD US TALK ABOUT DEO NUMBERS.

THAT'S WHAT THE STEP SEVEN IS.

AND THAT TAKES ON AVERAGE ABOUT A WEEK OR SO, UH, TO BE CREATED.

UM, ONCE WE GET THE DEO NUMBER, WE GO ON TO STEP EIGHT.

UH, WE ADD THAT PAYMENT INTO ZOOM GRANTS.

SO THAT WAY WE CAN GO TO STEP NINE AND LET YOU KNOW, YOU CAN ACTUALLY INVOICE US NOW BECAUSE ONCE THE DEAL NUMBER IS IN ZOOM GRANTS, UM, IT'LL AUTOMATICALLY GO INTO YOUR INVOICE.

SO THEN YOU CAN INVOICE US, UH, ONCE WE RECEIVED THE INVOICE FROM YOU THAT STEP 10, WE REVIEW IT, UM, AND MAKE SURE EVERYTHING LOOKS GOOD, FORWARDED ON TO EDD FINANCE FOR PROCESSING AND STEP 11.

AND THEN SO FINALLY IN 12 THAT EDD, UM, ECONOMIC DEVELOPMENT DEPARTMENT, FINANCE, UH, REVIEWS, THE INVOICE NUMBER, SENDS IT TO PURCHASING FOR FINAL REVIEW AND PAYMENT, WHICH, UM, THEY CAN DO IN ABOUT A WEEK TO TWO, BUT THEY DO TECHNICALLY HAVE UP TO 30 DAYS TO, UH, REVIEW AND PAY OUT, UH, THE, UH, INVOICE ONCE IT HAS BEEN RECEIVED.

SO, UM, AS YOU CAN SEE, THERE ARE POTENTIALLY MANY AREAS WHERE DELAYS COULD ARISE.

UH, CULTURAL FUNDING STAFF TRIES TO CATCH MISTAKES BECAUSE IF WE MISS SOMETHING THAT FINANCE ALSO MISSES BECAUSE, YOU KNOW, BACK IN, YOU KNOW, ONE OF THE EARLY STEPS WE'RE SENDING THE CONTRACT OVER THERE, UH, FINANCES, DOUBLE CHECKING OUR WORK, BUT IF WE MISS IT AND FINANCE MISSES IT, THEN IT GOES TO PURCHASING OR ACCOUNTS PAYABLE.

UM, THAT'S WHY WE LOOK SO HARD, YOU KNOW, AT THE MATERIALS TO MAKE SURE THAT THEY'RE CORRECT, SO WE CAN MINIMIZE ANY DELAYS AS MUCH AS POSSIBLE.

UM, CAUSE IF IT GOES DOWN THE PIKE, YOU KNOW, THAT'S A WEEK OR TWO OR LONGER THAT ENDS UP BEING LOST.

UM, SO NEXT SLIDE, YOU CAN SEE, I'D MENTIONED EARLIER SOME OF THE COMMON CAUSES OF DELAYS.

UM, SO FOR THOSE OF YOU WHO HAVE NOT YET SUBMITTED PRE-CONTRACT MATERIALS, IT WOULD BE HELPFUL TO HAVE SOMEONE ELSE FROM YOUR ORGANIZATION, REVIEW THEM TO MAKE SURE THEY ARE CORRECT.

AND THEN AGAIN, SOME OF THE MOST COMMON, UM, UM, REASONS FOR DELAY THAT WE SEE IS THE DATES ARE NOT WITHIN THE CONTRACT PERIOD.

SO FROM OCTOBER 1ST THROUGH SEPTEMBER 30TH, SO OCTOBER 1ST, 2020 THROUGH SEPTEMBER 30TH, 2021, UM, ANOTHER ONE IS THE BUDGET DOES IMBALANCE.

SO THIS IS A PROJECTED BUDGET, UM, IN KIND NEEDS TO THE, IN KIND ON THE INCOME SIDE.

IT NEEDS TO BALANCE OUT THE IN-KIND ON THE EXPENSE SIDE AND THE OVERALL BUDGET ALSO NEEDS TO BALANCE, UM, THE FORM 1295 HAS BEEN REQUIRED FOR THE PAST FEW YEARS, BUT SOMETHING THAT'S NEW THIS YEAR.

SO IT'S REQUIRED FOR AWARDS OVER $61,000.

UM, AND NEW THIS YEAR, THAT INCLUDES, UM, A FISCAL SPONSOR AND ALL OF THEIR SPONSORED PROJECTS.

IF THEY'RE COMBINED AWARDS ARE OVER ONCE OR OVER $61,000, EVEN IF NO INDIVIDUAL AWARD IS SO YOU AND ALL YOUR SPONSORED PROJECTS COULD ALL HAVE, YOU KNOW, MAXIMUM AWARD OF SAY $30,000.

BUT IF ALL OF YOUR AWARDS TOGETHER ARE OVER 61,000, THEN WE NEED THAT FORM 1295.

SO, UM, YOU MAY NOT HAVE PROVIDED IT IN THE PAST.

YOU DO NEED TO DO SO NOW, UM, CHANGING THE NAME, UM, ON THE CONTRACT OR NOT WHO OUR CONTACT PERSON IS, BUT THE ACTUAL CONTRACTOR NAME, UH, CHANGING THAT, UM, CAN CAUSE DELAYS.

AND THEN, AND ALSO WITH COVID-19 RESTRICTIONS BEING LOOSENED, UM, YOU WILL NEED TO GET AN INSURANCE CERTIFICATE IF YOU ARE MOVING YOUR EVENTS FROM BEING ALL ONLINE, TO HAVING ANY ACTIVITY, EVEN JUST ONE OUT OF SAY 10, IF ONE OF THEM IS, UM, IN PERSON, UH, YOU WILL NEED TO, UM, UPDATE YOUR INSURANCE CERTIFICATE, REDO YOUR, UM, UH, POSSIBLY REDO YOUR INSURANCE ASSESSMENT FORM TO DETERMINE THE TYPE OF INSURANCE THAT IS NEEDED.

UM, ALSO IF THE DATE IN THE UPPER RIGHT-HAND CORNER OF YOUR ACCORD FORM IS OVER SIX MONTHS OLD, UH, YOU WILL NEED A MORE CURRENT CERTIFICATE.

SO THOSE ARE ALL, UM, THINGS THAT CAN LEAD TO DELAY OF PROCESSING YOUR CLAIM CONTRACT.

UH, SO NEXT SLIDE.

UM, UM, SO BECAUSE OF THE COVID-19 RESTRICTIONS, BECAUSE OF THE DELAY IN PROCESSING CONTRACTS AND BECAUSE OF THE REDUCTION IN HOT FUNDS, WHICH I'LL TALK ABOUT IN MORE DEPTH LATER, WE ARE OFFERING AN OPTIONAL CONTRACT EXTENSION FOR ACTIVITIES FOR YOUR FYI 21, UH, CULTURAL CONTRACT.

IT IS UP TO ONE YEAR.

SO EXTENDED THROUGH SEPTEMBER 30TH, 2022.

UM, YOUR PAYMENTS SCHEDULE, UH, REMAINS THE SAME.

SO, UH, THERE'S NO CHANGES TO THE PAYMENT SCHEDULE, UH, FOR SPONSORED PROJECTS.

UH, JUST NOTE THAT THE FISCAL SPONSOR MUST ALSO, UM, APPROVE THE AMENDMENT, UM, CONTRACT EXTENSION.

UM, AND FOR THOSE OF YOU WHO ARE FISCAL SPONSORS OR, YOU KNOW, ARE A SPONSORED PROJECT AND HAVE OTHER FISCAL SPONSORS,

[00:55:01]

UM, TRADITIONALLY, YOU KNOW, THE NEXT YEAR'S CONTRACT CANNOT BE ENTERED INTO UNTIL ALL THE FINAL REPORTS, ESPECIALLY FOR THE FISCAL SPONSOR.

UM, THE FINAL REPORTS ARE CLOSED OUT.

UH, WE WILL NOT, UM, LET THAT IMPACT IN TRADING, ENTERING INTO ANY FUTURE CONTRACTS.

WE WANT TO OFFER FLEXIBILITY.

WE DON'T WANT THIS TO BE A HINDRANCE OR A BURDEN.

SO IF ONE OF YOUR SPONSORED PROJECTS DOES CHOOSE TO TAKE THE CONTRACT EXTENSION, IT'S NOT GOING TO, UM, KEEP YOU FROM BEING ABLE TO ENTER INTO A CONTRACT NEXT YEAR.

UM, SO IF YOU ARE INTERESTED IN DOING THAT, JUST TO REACH OUT TO YOUR CONTRACT ADMINISTRATOR, TO LET THEM KNOW THAT YOU WOULD LIKE TO, UM, THE OPTION TO EXTEND YOUR CONTRACT.

UM, YEAH, PLEASE.

SO MOVING ON TO THE BUDGET INFORMATION, UM, OUR BUDGET IS FULLY FUNDED BY THE HOTEL OCCUPANCY TAX REVENUE, UM, AT THE JANUARY, 2021 ARTS COMMISSION MEETING, ACTING ECONOMIC DEVELOPMENT DEPARTMENT, DIRECTOR SYNOVIA HOLD RAB, UPDATED THE COMMUNITY ON THE HOT FUNDING RECEIVED COMPARED TO THE AMOUNT PROJECTED FOR FISCAL YEAR 2021, UM, AT THAT TIME.

AND THIS IS THE MOST RECENT DATA THAT I HAVE SEEN A RECEIPT SHOWED THAT THE CITY HAD RECEIVED 11% OF THE PROJECTED AMOUNT FOR THIS.

SO NEXT SLIDE.

SO, AND THEN HERE'S ALSO SOME STATISTICS, THE COUNCIL MEMO, UM, JUST SHOWING THE ECONOMIC HIT TO TOURISM AND LODGING, UH, JUST TO SHOW THAT, YOU KNOW, AGAIN, 11% AS OF, UM, UM, IN DECEMBER HAD BEEN RECEIVED.

SO NEXT SLIDE.

SO, UM, WITH THAT BUDGETARY INFORMATION, UM, UH, SOME THINGS TO NOTE WE ARE, UM, COMMITTED TO, UH, KEEPING YOUR FYI 21 AWARDS WHOLE, UM, AND PART OF THE WAY, UM, IN ORDER TO DO THAT IS NO FOURTH QUARTER COMMUNITY INITIATIVES APPLICATION WILL BE ACCEPTED.

SO THIRD QUARTER, BECAUSE ALREADY I'M ACTUALLY, I THINK THEY'RE UP FOR APPROVAL TONIGHT.

SO WE WILL BE APPROVING, UM, WHICHEVER, UM, COMMUNITY INITIATIVES, UM, UM, CONTRACTS OR APPLICATIONS GET APPROVED.

WE WILL ENTER INTO CONTRACTS FOR THOSE ONES.

THOSE WILL BE FUNDED AND ADMINISTERED, BUT WE WILL NOT BE ACCEPTING ANY NEW APPLICATIONS FOR THE FOURTH QUARTER.

UM, NEXT SLIDE PLEASE.

UM, SO THAT WAS THE F 21 BUDGET IMPACT FOR THE FY 22 BUDGET IMPACT.

THE IMPACT IS UNKNOWN.

UM, THE BUDGET FORECAST IS DUE ON APRIL 16TH, SO WE ARE WAITING THAT'S WHEN THE BUDGET OFFICE WILL PRESENT, UM, UM, THE FORECASTED BUDGET TO CITY COUNCIL, UM, IN MID APRIL.

SO, UH, YOU KNOW, WE DON'T KNOW WHAT THAT IS GOING TO BE.

UH, THE AMERICAN RESCUE PLAN WAS, UM, JUST PASSED.

THERE IS A FUNDING FOR CITIES IN THERE, UM, BUT IT WILL BE UP TO CITY COUNCIL TO TURN, TO DETERMINE HOW THOSE FUNDS, UM, ARE GET USED.

SO WHAT EFFECT IMPACT, IF ANY, UH, WILL THAT HAVE ON THERE? WE DON'T KNOW THAT.

UM, AND SO WE REALLY DON'T KNOW WHAT WE WILL BE DOING WITH OUR FUNDING PROGRAMS UNTIL WE KNOW WHAT UNTIL WE HAVE A FULLER PICTURE OF WHAT OUR BUDGET LOOKS.

SO NEXT SLIDE PLEASE.

OKAY.

UM, SO THAT LEADS US FINALLY TO THE CULTURAL FUNDING REVIEW.

AGAIN, WE WILL BE ASSESSING OUR FUNDING OPTIONS IN APRIL, UM, AGAIN, BECAUSE OF THE UNPRECEDENTED REDUCTION IN HOTEL OCCUPANCY TAX FUNDS, UH, NO PROGRAM ANNOUNCEMENTS WILL BE MADE AGAIN UNTIL AFTER THE APRIL, UH, BUDGET PRESENTATION IN FORECAST, UM, REGARDLESS OF HOW WE MOVE FORWARD WITH, UM, THE FUNDING PLANS, RACIAL EQUITY WILL BE INTEGRAL TO WHAT WE'RE DOING.

UM, IT IS A FOCUS OF STRATEGIC DIRECTION, 2023, WHICH IS, UM, THE FIVE-YEAR CHUNK OF THE CITY'S STRATEGIC PLAN.

SO IT'S LIKE A LONG RANGE, 30 YEAR PLAN THAT'S BROKEN DOWN INTO FIVE-YEAR CHUNKS.

SO RACIAL EQUITY IS A FOCUS OF THAT, UM, STRATEGIC DIRECTION, 2023.

UM, OUR PROGRAMS WILL ALSO BUILD ON THE EQUITY RESILIENCY FRAMEWORK THAT WAS UTILIZED FOR FY 21 AWARDS.

UM, AND SO ONCE WE AGAIN GET THOSE, UH, THE BUDGET UPDATE IN APRIL, UM, WE'LL DETERMINE WHAT WE'RE GOING TO DO, AND THERE WILL BE COMMUNITY CONVERSATION AND INPUT AND TO HOW WE MOVE FORWARD.

UM, SO WE'RE NOT JUST GOING TO MOVE FORWARD RIGHT AWAY.

WE'RE GOING TO SEE WHAT OUR OPTIONS ARE AND SEE WHAT THE BEST PATH FORWARD IS FOR THAT.

AND THEN NEXT AND FINAL SLIDE, I WILL OPEN IT UP TO ANY QUESTIONS THAT YOU ALL MAY HAVE.

ALL RIGHT.

I SEE COMMISSIONER MOCK, THEN COMMISSIONER FLORES MYSELF.

OKAY.

I HAVE A COUPLE OF QUESTIONS, HAZEL.

NUMBER ONE IS THE POWERHOUSE.

I WILL TELL YOU EACH OF THOSE SEVERAL DAYS IMPACT, UH, THE STAFF AND ALSO THE CONTRACTORS,

[01:00:02]

YOU KNOW, IN THE PROCESS.

UM, THAT'S A GOOD QUESTION.

UM, I DON'T KNOW IF YOU NOTICED ON THE SLIDE WHERE I SHOWED HOW MANY CONTRACTS WERE REVIEWED PER WEEK DURING THAT WEEK ZERO, UM, GOT FORWARDED.

SO EVEN THOUGH WE WERE ON AN UPWARD TREND, AT LEAST WITH THE CULTURAL FUNDING STAFF, UM, NO CONTRACTS WERE REVIEWED AND FORWARDED OUT, UH, DURING THAT TIME PERIOD.

UM, UM, I'M SURE THAT'S IMPACTING, UH, FINANCE STAFF AS WELL.

SO, YOU KNOW, AGAIN, WAITING ON THOSE, UH, DEAL NUMBERS AND, UM, YOU KNOW, CONTRACT APPROVAL.

SO IT HAS TAKEN, YOU KNOW, IF NOTHING ELSE, AT LEAST A WEEK, UM, YOU KNOW, CAUSE THE CITY WAS SHUT DOWN.

UM, AND MOST PEOPLE, YOU KNOW, WERE NOT WORKING DURING THAT TIME.

YEAH.

I, I JUST THINK THAT IT WILL BE NICE JUST TO LET THE CONTRACTOR KNOW THAT THERE'S SOME DELAYS, SO THEY ARE NOT GETTING NERVOUS.

SO THAT, THAT IS THE SECOND QUESTION IS NOW THAT WE HAVE PASSED THIS $1.9 TRILLION OF THE AMERICAN RESCUE, YOU KNOW, UM, FUNDING, I'M WONDERING WITH ALL THE SHORT FALL, FROM THE, UH, HOT FUND, CAN, CAN SOME OF THOSE MONEY COMING THROUGH THE CITY, UH, WE'LL BE ABLE TO MAKE UP, YOU KNOW, FOR, FOR THOSE HOT FUN, I DON'T KNOW IF THAT'S A DISCUSSION, UH, BUT I THINK IT MAKES SENSE, YOU KNOW, UM, THAT, THAT, THAT IT SHOULD BE IN THE DISCUSSION BECAUSE I, I REALLY, UM, AND, AND THE REASON WHY I'M, I'M, UM, ASKING FOR THAT TO MAKE, MAKE SURE THAT WE HAVE BETTER FUNDING, YOU KNOW, FOR, FOR THIS CULTURAL, YOU KNOW, FUNDING IS BECAUSE, YOU KNOW, UM, STUDY HAS SHOWN THAT DURING THIS EPIDEMIC, YOU KNOW, UM, THE PEOPLE WHO ARE MOSTLY AFFECTED, UH, WOMEN, YOU KNOW, AND, UH, WE WENT OFF COLOR AND I KNOW YOU NOW FEEL, YOU KNOW, IN THE CULTURAL OX FIELD, A LOT OF THE, THE PEOPLE WHO ARE IN THIS FIELD ARE WOMEN, YOU KNOW, UM, SO THEY, UH, AFFECTED, YOU KNOW, UM, FIRST OF ALL, THEY ARE NOT MAKING A LOT OF MONEY.

AND SO IF YOU, IF THERE'S ANY SHORT FALL ON THIS, UH, FUNDING, UH, GRANT, THEN IT WILL IMPACT A LOT OF THE WOMEN.

SO I JUST