* This transcript was created by voice-to-text technology. The transcript has not been edited for errors or omissions, it is for reference only and is not the official minutes of the meeting. [00:00:03] UH, [CALL TO ORDER] THIS IS NEHEMIAH FIPSE. UH, THE THIRD MISSIONER SHARE OF THE 3D TECHNOLOGY SOLVING PATIENT'S PERMISSION FALLING TO ORDER A SPECIAL CALLED MEETING HERE TODAY. UH, APRIL 2ND, UH, OFFICIALLY STARTING HERE, UH, APRIL 2ND, QUARTER, 2020 21 CALLING TO ORDER, UH, OUR MEETING WITH A ROLL CALL. I'LL ASK EVERYONE, UH, PLEASE TO, UH, STATE YOUR NAME, UH, AND YOUR DISTRICT AS FAR AS WHERE YOU'RE FROM. AND WE'LL JUST GO IN ORDER THAT WAY. WE'LL KNOW WHEN OUR TURN IS. UH, AND WE'LL GO AHEAD AND BEGIN, UH, WITH OUR MAIL APPOINTMENT. HI EVERYONE. THAT IS COMMISSIONER SOPHIE CAIRO. UM, AS, UH, CHAIR PITS SAID, I'M A MAYOR. STEVE ADLER'S APPOINTED COMMISSIONER. THANK YOU. AND HOWEVER ONE AGAIN, THIS IS NEHEMIAH A, I WANT IT BY COUNCIL MEMBER, AMIR, POKE 10 ON THE TRASH HARPER, MADISON REPRESENTING DISTRICT ONE. YEP. HI EVERYONE. UH, COMMISSIONER STEVEN APODACA HERE, UH, APPOINTED BY, UH, COUNCIL WOMAN. VANESSA POINT IS, UH, IN DISTRICT TWO DISTRICT THREE, APPOINTED BY COUNCIL MEMBER APPOINTED BY COUNCIL MEMBER, MACKENZIE KELLY. THIS IS MAXINE ISLAND APPOINTED BY CITY COUNCIL MEMBER, LESLIE POOLE, DISTRICT SEVEN. UH, THIS IS DAVID ALEXANDER, UH, APPOINTED BY COUNCIL MEMBER, GREG CASADA, UH, REPRESENTING DISTRICT FOUR. AND WE ALSO HAVE ONLINE, UH, COUNCIL MEMBER. EXCUSE ME, UH, COMMISSIONER NICOLE THOMPSON. BEAVERS. ARE, ARE YOU ABLE TO HEAR US NOW? YES. THANK YOU. YES, THIS IS NICOLE THOMPSON, BEAVERS, UM, DISTRICT NINE. THANK YOU. THANK YOU SO MUCH. LOOKS LIKE, UH, COMMISSIONER DUSK GROUP IS, UH, IN THE, UH, ATTENDING HOLDING ROOM. DUSTIN TIME HERE. HELLO COMMISSIONER. THAT'S GOOD. CAN YOU HEAR ME ALL RIGHT? I CAN HEAR YOU. OKAY, GOOD. CAN YOU SEE ME ALMOST HERE? LET'S SEE. OKAY. ALL RIGHT. AND I HAVE TO START THE VIDEO THAT WAS HAVING A LITTLE BIT. OKAY. PERFECT TIMING SITUATION. THAT'S OKAY. THANK YOU FOR BEING HERE. WOULD YOU BE SO KIND AS TO INTRODUCE YOURSELF AND THE DISTRICT THAT YOU REPRESENT? YES, I AM SUMMIT DASGUPTA AND I AM FROM DISTRICT 10 AND I JUST GOT A REASSIGNED AFFIDAVIT RETURNED NEXT WEEK. WONDERFUL. THANK YOU SO MUCH, CHRISTIAN. I'LL SKIP THAT, UH, WITH THAT THEN, UH, WE HAVE OUR MEETING CALL TO ORDER AND, UH, WE HAVE A FEW COMMISSIONERS THAT ARE NOT PRESENT. IT'S NOT ACCUSTOMED TO NAME THOSE COMMISSIONERS. SO WOULD PROCEED WITH THAT. BEEN REMOVED TO CITIZEN COMMUNICATION, UH, GENERAL. UH, THIS IS WHERE THE FIRST 10 SPEAKERS WHO HAVE REGISTERED WILL BE ALLOWED TO SPEAK. WE WOULD HAVE TO RESTROOM NO LATER THAN NOON. THE DAY PRIOR TO OUR MEETING, AS THIS POSTED ON OUR AGENDA, UH, THE PREVIOUS FRIDAY PRIOR TO THE MEETING, WHICH IS SCHEDULED AND NO ONE HAS SIGNED UP WITH THAT, [1. APPROVAL OF MINUTES –February 10, 2021 and March 10, 2021] THEN SEE TO AGENDA ITEM. ONE OF THE APPROVAL OF OUR MINUTES FROM THE FEBRUARY 10TH, 2021 MEETING AND THE MARCH 10TH, 2021 MEETING, UH, THEY WERE SENT OUT AND OUR MEETING MINUTES. I'LL GIVE EVERYONE A CHANCE TO REVIEW THOSE. NOW I'LL LOOK FOR MOTIONS TO PROVE INTO A SECOND TO VOTE. YEAH, I'M ACTUALLY IN TEMPER OF THE FEBRUARY. OKAY. I SECOND THAT MOTION. SO WE HAVE A MOTION TO APPROVE THE FEBRUARY ATTEMPT MINUTES BY KRISHA GUIRO SECOND AND BY MYSELF, UH, WE PROBABLY WOULDN'T DO A VERBAL VOTE ALL IN FAVOR, MOVING THE FEBRUARY 10TH MINUTES AS PRESENTED, PLEASE SAY AYE, AND SHOW YOUR HAND. AYE. AYE. AYE. OKAY. EVERYONE, ANYONE OPPOSED? OKAY. ANYONE PAINTING? MAKE SURE STEVEN I'M STANDING. OKAY. WE HAVE ONE EXTENSION FROM COMMISSIONER DACA. I DON'T WANT TO SINGLE ANYONE OUT, BUT I WANTED TO MAKE SURE I DIDN'T [00:05:01] LOSE ANY OTHER EXTENSIONS BECAUSE WITH THAT WE HAVE THEN, UH, A VOTE OF NINE IN FAVOR, ONE ABSTENTION AND NONE OPPOSED, UH, WITH THAT, THEN THE MINUTES ARE APPROVED AS PRESENTED I'LL THEN OF COURSE ENTERTAIN A MOTION WITH THE MARCH 10 MINUTES. OKAY. ENGLISH INTO APPROVED AND MARCH MINUTES. YEAH, THE MOTION TO APPROVE THE MINUTES BY COMMISSIONER ISLAND. YOU DON'T HAVE SIBLINGS. AND SECOND BY COMMISSIONER DASGUPTA WITH THAT, THEN WE'LL GO AHEAD AND DO A VERBAL VOTE ALL IN FAVOR OF APPROVING THE MARCH 10TH MINUTES AS PRESENTED, PLEASE SAY AYE, AND SHOW YOUR HAND. ALL RIGHT. OKAY. IS THERE ANYONE OPPOSED? IS THERE ANYONE ABSTAINING? YEAH. OKAY. WE HAVE ONE ON SNIPS IN FLINT THAT AGAIN, WE HAVE A VOTE OF NINE TO ONE, RATHER NINE AND FAVOR WITH ZERO POST AND ONE ABSTENTION TO APPROVE THE MINUTES AS PRESENTED FOR MARCH 10TH. AND WE WILL PROCEED THROUGH OUR AGENDA, UH, TO NEW BUSINESS. NOW, AS ALL OF THE CURRENT COMMISSIONERS KNOW THIS MEETING WAS SPECIFICALLY CALLED BECAUSE WE RAN OUT OF TIME IN OUR LAST MEETING, BUT WANTED TO FOCUS IMPORTANTLY ON BUD'S RECOMMENDATIONS. WE WANT IT TO MAKE SURE WE WERE ABLE TO, UH, FRANKLY GET MORE DETAIL BEHIND, UH, DO SOME REQUIREMENTS GATHERING FOR, AND THEN TO BE ABLE TO PRESENT TO THE APPROPRIATE DEPARTMENTS WITH THE BEST LIKELY OUTCOME OF THEM BEING ACCEPTED BY MOST DEPARTMENTS AND THEN APPROVED BY CITY COUNCIL. UH, IN THE MEANTIME, WE WERE BLESSED TO HAVE SOME NEW COMMISSIONERS JOIN AND, UH, I WOULD LIKE FOR YOU TO JUMP INTO THAT, UH, JUST TO HAVE A BRIEF OPPORTUNITY, UH, FOR OUR NEW COMMISSIONERS TO INTRODUCE THEMSELVES TO EVERYONE. UH, I KNOW WE'LL HAVE OTHER OPPORTUNITIES TO GET BETTER ACQUAINTED. UM, WE NORMALLY HAVE A RETREAT WHERE WE ACTUALLY WORK ON A WORKING PLAN TOGETHER. UM, WE MAY HAVE TO DO THAT VIRTUALLY THIS YEAR, BUT I THINK WE'LL BE DOING SOMETHING TO THAT EFFECT AND HAVING AN OPPORTUNITY WITH THAT. THEN I'D LIKE TO PASS IT OVER, UH, JUST GOING DOWN THE TOP OF MY LIST HERE. UH, IN FACT, IN ORDER OF COUNCIL MEMBER, DISTRICT, UH, I'LL START WITH, UH, I BELIEVE THE APPOINTMENT, UH, COUNCIL MEMBERS, EXCUSE, EXCUSE ME. THE COUNCIL MEMBER FOR DISTRICT TWO, UH, COMMISSIONER STEVEN APODACA. HI EVERYONE. THANKS FOR HAVING ME AND, UH, REALLY EXCITED TO BE PART OF THE, UH, OF THE COMMISSION HERE. UH, MY BACKGROUND, UH, MY, MY, MY BACKGROUND IS, UH, MOSTLY IN, IN CHANGE MANAGEMENT. UH, I WORKED FOR A BIG FOUR, UH, MANAGEMENT CONSULTING COMPANY, MOST OF MY WORK, UH, AND THAT HAS BEEN FOCUSED AROUND CHANGE MANAGEMENT FOR LARGE SCALE TECHNOLOGY IMPLEMENTATIONS FOR FORTUNE 500 COMPANIES. SO REALLY EXCITED TO BRING, UH, MY KNOWLEDGE AND EXPERIENCE TO THE COMMISSION. WONDERFUL. THANK YOU FOR THAT. VERY GLAD TO HAVE YOU, AND WE HAVE ANOTHER ADDITION AS WELL. UH, UM, I APOLOGIZE. I DON'T KNOW THE ORDER, UH, BASED ON, UH, I'LL I'LL ASK YOU TO JUMP IN WHOEVER'S NEXT? WHAT DISTRICT IS NEXT? OKAY. SO, UH, CHELSEA, US RATHER, UH, COMMISSIONER APODACA REPRESENTS DISTRICT NUMBER TWO. UH, SO NOW I BELIEVE THE NEXT OPENING, UH, RATHER THAN HERE WAS SPILLED. UH, WE'LL JUST GO AHEAD AND SAY IT YOURSELF. COMMISSIONER, COMMISSIONER SOLARCITY. WOULD YOU BE STILL KIND OF TO INTRODUCE YOURSELF? YEAH. HI. YEAH, I WISH I HAD VIDEO, BUT, UH, UH, MY NAME IS LES BURSKY. I WORK, UH, MY BACKGROUND IS IN TECH WEB DEVELOPMENT TO A LOT OF WEBSITES CURRENTLY WORK FOR A DELL WELL MODUS AND CONTRACT FOR DELL. VERY EXCITED TO GET ON THIS BOARD. THAT'S SEEMS INTERESTING. WONDERFUL, GREAT. THANK YOU FOR THAT. WE'RE GLAD TO HAVE YOU CERTAINLY INTERESTED OF COURSE, IN SEEING YOUR FACE WHENEVER YOU'RE IN, YOU'RE ABLE TO GET THE VIDEO WORK AND LOOK FORWARD TO THAT. UH, SO THAT MAKES IT VERY SIMPLE THEN, UH, IF I COULD HAVE A COMMISSIONER ISLAND, LISA OF INTRODUCE YOURSELF, HELLO, I'M VERY EXCITED TO BE HERE, UM, REPRESENTING DISTRICT SEVEN. UM, SO I HAVE A VERY EXTENSIVE TECHNICAL BACKGROUND, UM, WAS A WEB DEVELOPER FOR MANY YEARS AND KIND OF MOVED INTO MANAGEMENT, UM, WORKED FOR UNITED AIRLINES, MANAGING [00:10:01] THEIR WEBSITE, AND NOW, UM, MANAGE, UH, SAILPOINT TECHNOLOGIES WEBSITE AND THEIR DIGITAL PROPERTIES. SO EXCITED TO, TO COME WITH THAT KIND OF LENS TO Y'ALL OUTSTANDING. THANK YOU VERY GLAD TO HAVE YOU THANK YOU FOR THAT INTRODUCTION. I KNOW WE, UH, W WE'RE VERY GLAD TO HAVE A VERY DIVERSE BODY, UH, REPRESENTING, UH, DIFFERENT TYPES OF EXPERIENCES FROM TECHNOLOGY, WHETHER IT'S PRIVATE SECTOR OR PUBLIC SECTOR, UH, COMMERCIAL EXPERTISE, UH, SOFTWARE, HARDWARE, UM, MUNICIPAL. SO IT'S REALLY EXCITING TO HAVE, UH, YOU KNOW, SO MANY KNOWLEDGEABLE PEOPLE, UH, THAT HAVE DIVERSE BACKGROUNDS PULLED TOGETHER HERE IN THIS BODY AND TO HAVE A FULL, A FULL BODY FOR CHANGE. SO THANK YOU SO MUCH. ALL RIGHT. SO WITH THAT, THEN LET'S GO AHEAD AND JUMP IN. UH, OF COURSE THIS MEETING, DAN IS FOCUSED AROUND BUDGET RECOMMENDATIONS AS STATED ON THE AGENDA, UH, FISCAL YEAR 2022 BUDGET RECOMMENDATIONS WITH THE FOLLOWING CITY OF AUSTIN, STRATEGIC PLAN, PRIORITY OUTCOMES, UH, SAFETY, HEALTH, AND ENVIRONMENT, AND GOVERNMENT THAT WORKS FOR ALL. UH, JUST TO PROVIDE A LITTLE BIT OF CONTEXT FOR THAT, UH, BEFORE WE JUMP IN, UH, I, I THOUGHT IT WAS VERY IMPORTANT TO, ALTHOUGH WE ALWAYS POSITION, UH, OUR BUDGET RECOMMENDATIONS FROM A STANDPOINT OF HOW THEY BENEFIT THE CITY AND WHAT WE'RE LOOKING TO ACHIEVE AS A COMMISSION. UH, I THOUGHT IT WAS VERY IMPORTANT TO ALIGN THEM TO THE STRATEGIC, UH, PRIORITY OUTCOMES BASED ON THE PLAN THAT WAY WERE DIRECTLY ALIGNED WITH THE DECISION-MAKING PROCESS THAT CITY COUNCIL USES. AND IT MAKES THINGS SIMPLER FOR THE INVOLVED APARTMENTS THAT THE SIGN OFF. UM, SO THAT WAS KIND OF A LATE MINUTE EFFICIENT, UH, BUT WHAT SUPPORTIVE STAFF, UH, WERE ABLE TO SORT THROUGH WHAT WE WOULD BE APPROPRIATE, UH, STRATEGIC PLAN, PARTY OUTCOMES, UH, BASED UPON THE PARTICULAR BUDGET RECOMMENDATIONS THAT WE'RE LOOKING TO SUBMIT AND, AND A LOT OF WHAT THEY ARE, UH, I THOUGHT IT WOULD BE HELPFUL TO BRIEFLY DISCUSS THOSE OUTCOMES. UM, I KNOW THAT, UH, WHEN IT COMES TO TECHNOLOGY, UH, I'M NOT A BIG BELIEVER IN DEATH BY POWERPOINT AT THE SAME TIME. UH, YOU KNOW, WE'RE ALL HERE WORKING ON A FRIDAY EVENING, UH, BEFORE THE WEEKEND. SO, UH, I THINK WE CAN HOPEFULLY WORK THROUGH SOME OF THESE THINGS LOGICALLY WITHOUT NEEDING TO HAVE SOME OF THE GLITZ AND GLAMOR THAT WE MIGHT HAVE WITH OTHER PRESENTATIONS. UM, BUT WHEN IT COMES DOWN TO IT SAFETY, THIS IS, YOU CAN IMAGINE, UH, WHEN IT COMES TO THESE BUDGET RECOMMENDATIONS, AS SOON AS AROUND BOTH PUBLIC SAFETY AND THE SAFETY OF STAFF, UH, THE SAFETY OF, UH, ELECTED OFFICIALS, AND OF COURSE THE SAFETY OF APPOINTED OFFICIALS LIKE US OR VOLUNTEERS, UH, BUT YET WORKING, UH, PROUDLY, UH, FOR THE CITY TO GET THINGS DONE AND TO ACTUALLY HAVE A GOVERNMENT THAT FUNCTIONS EFFECTIVELY WHEN IT COMES TO HEALTH ENVIRONMENT, VERY MUCH THE SAME KIND OF THINKING. ALTHOUGH IT DOESN'T TAKE MUCH IMAGINATION TO THEN SEE HOW LEVERAGING TECHNOLOGY TO MAKE USE OF OUR SPACES AS WE ARE NOW, THE SAFE, BUT AT THE SAME TIME CONDUCTS THE BUSINESS ALSO REDUCES OUR CARBON FOOTPRINT. WE'RE NOT DRIVING INTO THE OFFICES. WE'RE NOT, UH, WE'RE NOT COMMUTING AS MUCH AS WE WERE NOW THAT MAY OR MAY NOT CHANGE FOR SOME OF US. UH, OBVIOUSLY NOT EVERYONE HAS THAT CAPABILITY, BUT BEING ABLE TO LEVERAGE TECHNOLOGY AT LEAST NAPLES, UH, THE POSSIBILITY OF MINIMIZING THAT FOOTPRINT AND HAVING THAT KIND OF IMPACT. AND THEN WHEN IT COMES TO GOVERNMENT THAT WORKS FOR ALL. AGAIN, YOU KNOW, WE'RE ALL ABOUT DIGITAL INCLUSION AS A BODY, AS A COMMISSION. IT'S ONE OF OUR MAIN FOCUSES IN ADDITION TO CIVIC ENGAGEMENT OR PARTICIPATION. UM, SO ANYTHING THAT WE COULD DO TO ENABLE THAT AS PART OF OUR MISSION, WE WOULD, AND THAT'S WHAT LED US REALLY TO FOCUS ON THESE BUDGET RECOMMENDATIONS. UH, AND THAT'S REALLY MEANT FOR OUR NEW COMMISSIONERS, UH, TO PROVIDE A BRIEF BACKGROUND UNDERSTANDING OF WHAT WE'RE LOOKING TO DO HERE. UM, AS WE'VE BEEN WORKING ON MANY OF THESE FOR, FOR FRANKLY YEARS. UM, BUT AT THE SAME TIME, UH, WITH THE SAME GROUP REALLY MADE SOME GREAT PROGRESS LATELY AND COME TO THIS, THIS POINT NOW. SO WITH THAT, I'D LIKE TO GO AHEAD AND JUMP IN TO THE FIRST, AND I'D LIKE TO, TO MAKE SURE THAT WE'VE GOT, UH, CITY STAFF ON AS WELL. I DIDN'T GET A CHANCE TO DO AUDIO CHECK. WAS THAT, UH, WITH JESSE OR HELLO, JESSE OR JOHN AND YOU GUYS THERE. HELLO, JESSE RODRIGUEZ HERE ON THE CALL. [00:15:01] HEY, JESSE, HOW ARE YOU DOING, DOING WELL, HAPPY TO BE HERE. AWESOME. AND AS YOU ALL KNOW, OF COURSE, UH, JESSE IS OUR STAFF LIAISON AND AN INSTRUMENTAL PART IN THE MACHINATIONS OF THIS COMMISSION. AND, UH, AS YOU'LL FIND, WE RELY ON THEM HEAVILY, UH, TO CONDUCT BUSINESS. AND HE WORKS IN COURSE AS PART OF THE 3D TECHNOLOGY, UH, DIVISION, UH, AND JOHN SPEEDERS. IT'S PROBABLY A MANAGER AND HOPEFULLY JOHN'S ON AS WELL. CHAIR PITS. I BELIEVE THAT JOHN SPEARS IS CAUGHT UP AT ANOTHER MEETING, BUT, UH, HE MIGHT JOIN, UH, AT SOME POINT DURING THE MEETING. OKAY, WELL, JOHN WORKS HARD AND HE'S DOING VERY IMPORTANT WORK FOR US AS YOU'LL, AS YOU'LL BE ABLE TO SEE BASED ON THE NOTES AND OTHER THINGS THAT WE DO HERE IN THIS MEETING. SO HE'S DEFINITELY HERE, WHAT'S IN SPIRIT MOVING FORWARD TO JOIN US LATER. OKAY. UH, [2.a. Remote Participation at Commission Meetings (Discussion and Possible Action)] SO WITH THAT, THEN WE'LL GO AHEAD AND JUMP INTO AGENDA ITEM TWO, A, UH, THE BUDGET RECOMMENDATION FOR REMOTE PARTICIPATION, UH, COMMISSION MEETINGS FOR DISCUSSION OF POSSIBLE ACTION TIMMONS. YES. PREVIOUS TO THE QUESTION ABOUT BUDGET RECOMMENDATIONS, ALL HE WORKING OFF A TEMPLATE HAS THE CITY COUNCIL, OR THE CITY MANAGER PROVIDED US WITH SOME INPUTS. I'M NOT SEEING IT ANYWHERE I SCAN TO. I DIDN'T SEE ANYWHERE WHERE IT SAYS, OKAY, WE'D LIKE TO PROPOSE THIS MANY DOLLARS FOR THIS AND THIS MANY DOLLARS FOR THAT, ET CETERA. OR ARE WE STARTING FROM A FRESH SLATE AND YOU'RE GOING TO BE MAKING RECOMMENDATIONS? UH, NO, BUT AT THE SAME TIME, I APPRECIATE THE QUESTION. I WAS JUST TO GIVE YOU A CHANCE TO SHARE MY SCREEN. AND LET'S JESSE, DO YOU WANT TO SHARE YOUR SCREEN WITH, BECAUSE ONE THING THAT WAS MENTIONED, UH, IF YOU LOOK IN THE, I'VE GONE AHEAD AND GIVEN YOU, UH, PERMISSIONS PITS. OKAY. THANK YOU. IF YOU LOOK IN THE INVITATION, WE SHOULD ASK GROUP THAT. YES, THERE ARE TWO, UH, BUDGET RECOMMENDATION TEMPLATES. COOL. SO, UH, EVERYONE WILL WANT TO GO AHEAD AND ACCESS THAT I'LL PULL UP ON THE SCREEN THOUGH. YEAH, THAT WOULD BE GOOD TO THEM. NOT SEEING IT ONLY SOME MINUTES. OKAY. SO THERE'S FOUR DIFFERENT ATTACHMENTS THERE. UM, AND TWO OF THEM ARE BUDGET RECOMMENDATIONS, BUT, UH, EITHER JESSE OR I, UH, JESSE, DO YOU WANT TO DO WHAT YOU WOULD LIKE ME TO, UH, CHAIR PITTSBURGH, PULL IT UP ON OUR END. OKAY. I FOUND HIM. OH, OKAY. I SEE. YEP. YEP. SORRY. I'M NOT USED TO THIS WEB VERSION AND I'LL LOOK, BUT IT WAS A VERY, AT THE TIME QUESTION, UH, LIKE, YOU KNOW, WHEN THE MAGICIAN IS HOLDING, YOU KNOW, THE HATS, LIKE, IS THERE A RABBIT IN THERE? LOOK HARDER, BUT FAIR QUESTION. SO EVERYONE, LET ME KNOW WHAT Y'ALL GOT THAT AND YOU CAN REFERENCE IT. AND THEN WHAT I'M GOING TO DO ANYWAY, UH, IS, UH, AFTER A BRIEF CONTEXT, I'M GOING TO HAND OFF, UH, THE MICROPHONE TO COMMISSIONER GUIRO, UH, BASED ON OTHER EFFORTS IN DEPARTMENTS GATHERING, UH, AND LEADERSHIP THERE. SO AGAIN, IT'S BRIEFLY SET THE CONTEXT HERE OF THE, AS EVERYONE KNOWS HERE FOR THE PUBLIC RECORD AND, AND THE NEW COMMISSIONERS, UH, THE MAIN PURPOSE OF THIS BUDGET RECOMMENDATION, UH, REALLY IS TO ENABLE FUTURE PROOFING IF YOU WILL, OF BOARDS OF COMMISSION MEETINGS. THAT WAS REALLY ALTHOUGH INSPIRED INITIALLY BY, UH, UH, PILOTING EFFORTS THAT WE DID AS A COMMISSION ABOUT TWO AND A HALF YEARS AGO, IT THEN TOOK OFF TO THE NEXT LEVEL AS THE PANDEMIC ENSUED. AND THE CITY OF BOSTON WAS FORCED TO USE REMOTE DISSIPATION FOR ALL MEETINGS. AND HAS SINCE BEEN BASICALLY MANAGING THE LOOMING EXPECTATION OF THE EXTENSION OF THE GOVERNOR'S EMERGENCY DECLARATION THAT ALLOWS US TO NOT MEET AT OUR PUBLIC FACILITIES RIGHT NOW. SO AS A COMMISSION, WE BASICALLY ANTICIPATE ANTICIPATING THE DAY WHEN THAT WILL HAPPEN, BUT WE'RE ALSO WANTING TO MAINTAIN SAFETY HEALTH. [00:20:01] AND YET THIS, UH, FUNCTIONING AND VERY EFFECTIVE MEANS OF, OF CONDUCTING BUSINESS, UH, WITH GOVERNMENT THAT WORKS FOR ALL BY USING AND LEVERAGING MOST THE PATIENT. SO WHAT WE DID WAS, UH, INITIALLY AFTER TRYING TO PILOT, WE THEN ENGAGED WITH THE CITY CLERK'S OFFICE WITH ATX N AND WITH CTM ON WHAT IT WOULD TAKE IN ORDER TO ACTUALLY SPIN UP A PROGRAM AND WHAT THAT WOULD LOOK LIKE TO BEGIN TO GATHER THOSE REQUIREMENTS. UM, IT WAS MAINLY AN EFFORT IT'S REALLY ENGAGED WITH ATX AND CTM ON BEHALF OF THE CLERK'S OFFICE, WHICH WE WERE HAPPY TO DO. AND, UH, AS I MENTIONED, COMMISSIONER, GUIRO, UH, HEADED THE DEPARTMENT STABBING EFFORTS ON THAT. SO WITH BACK, MICHIGAN WOULD LIKE TO PASS IT OFF TO YOU IF YOU'D LIKE TO REPORT YOUR FINDINGS AND SHARE YOUR THOUGHTS FROM THE MEETING. YEAH. SURELY THANKS TRIPP. IT'S. UM, SO I SENT OUT SOME INITIAL THOUGHTS, UM, PRIOR TO THIS MEETING, BUT, UM, I'LL GO OVER THEM BRIEFLY. UM, AND I'M HAPPY TO ANSWER ANY QUESTIONS ABOUT ANY OF THE PARTICULARS IN THIS BUDGET BREAKDOWN OR BUDGET RECOMMENDATION BREAKDOWN. UM, SO A COUPLE OF, UM, I JUST WANT A HIGH LEVEL, THIS, THE, THE FIGURES THAT WERE ASSEMBLED FROM, UM, COREY WILSON, UM, AS WELL AS WHICH DOES INCLUDE ATX AND STREAMING OF OUR MEETINGS IS, IS MOSTLY REVOLVING AROUND SETTING UP FOUR ROOMS IN CITY HALL WITH THE PROPER EQUIPMENT, UM, TO ALLOW A HYBRID MEETING STYLE. UM, THIS HYBRID MEETING STYLE WOULD ALLOW COMMISSIONERS TO BE IN ATTENDANCE, UM, AND PUBLIC, UM, CITIZEN COMMUNICATIONS, PUBLIC PRESENTATIONS, PEOPLE TO ALSO BE IN PHYSICAL ATTENDANCE. UM, BUT IT WOULD ALSO ALLOW PEOPLE, UH, THE ABILITY TO CALL IN, UM, HOWEVER, ANYONE COMMISSIONERS CALLING IN WOULD BE REQUIRED TO BE ON VIDEO, TO BE COUNTED FOR A QUORUM, BUT CITIZENS CALLING IN WOULD BE LIMITED TO ONLY PHONE USE CITIZENS CALLING IN CURRENTLY IN THE FUTURE WOULD HAVE TO CALL HIM THROUGH, UM, A SOFTWARE SERVICE CALLED TELE TOWN HALL, AND THIS ALLOWS THEM TO QUEUE UP AND MAKE SURE THAT THEIR SECURITY RESTRICTIONS IN PLACE. UM, THINGS LIKE THAT. UM, I DID ASK ABOUT, UM, FOR, WELL, WE'LL GET AN ESTIMATE. UM, ADDITIONALLY FOR US TO HAVE A HYBRID STYLE MEETING, EITHER THE CHAIR OR THE VICE CHAIR WOULD BE REQUIRED TO BE IN PHYSICAL ATTENDANCE, EACH MEETING, UM, REGARDLESS OF THE NUMBER OF QUORUM WE HAVE. UM, OKAY. UH, ANY QUESTIONS, QUESTION? LOOK, WE HAVE A QUESTION FROM COMMISSIONER ISLAND. YES. A COUPLE OF QUICK QUESTIONS ON AVERAGE, HOW MANY PEOPLE BEFORE THE PANDEMIC, UM, WERE ATTEND WOULD, WOULD ACTUALLY PHYSICALLY ATTEND THESE MEETINGS, UM, UNLESS THEY WERE ASKED TO PRESENT BY THE COMMISSION ON USUALLY, UM, REPORTING OUT INITIATIVES, EITHER COMMUNITY INITIATIVES OR CITY INITIATIVES, UM, GENERAL CITIZEN COMMUNICATION WAS, I'D SAY MAYBE TWO PEOPLE AVERAGE IN ANYONE ELSE HAVE A BETTER GUESSTIMATE AT THAT. UH, WELL, I'LL CHIME IN. I THINK THAT IF THAT'S THE QUESTION, IF YOU'RE ASKING PERMISSION TO ISLAND ABOUT CITIZENS IN PARTICULAR, GENERALLY, I'M JUST ASKING HOW, I'M NOT SURE WHAT THE SIZE OF THESE ROOMS ARE. AND WONDERING IF THERE'S JUST OTHER OPTIONS OUTSIDE OF THAT. IF THERE'S ONLY MAYBE ONE OR TWO PEOPLE THAT ACTUALLY GO AND PHYSICALLY ATTEND THEM, UM, I, THE, THE NEED TO DO THIS, I WAS JUST CURIOUS IF THERE WAS, UM, DIFFERENT ROOM OPTIONS THAT WOULD BE DIFFERENT PRICE POINTS, OR, UM, ALSO CONSIDER THIS IS THE COMMISSIONER YATES HERE. AND I PARTICIPATE IN A LOT OF BOARD AND COMMISSION MEETINGS, ESPECIALLY THE ZONING. SO ON AVERAGE IT MIGHT BE ONE OR TWO FOR MOST COMMISSIONS, BUT FOR LIKE THE PLANNING COMMISSION, LIKE, UH, FOR SOME, YOU CAN HAVE AS MANY AS A HUNDRED PEOPLE TRYING TO TALK. SO IT DEPENDS ON THE CONDITION. OKAY. THANK YOU FOR THAT. UH, YOU HAVE ANOTHER QUESTION THERE, COMMISSURE APODACA. I DO. UM, THE, I SEE IN THE SECTION WITH THE, UH, THE FTE IS, UH, THE TELEVISION ENGINEER, THE PRODUCTION SPECIALIST AND MASTER CONTROL SUPERVISOR ARE, SO ARE THE TWO CURRENT FTES, ARE THEY COVERED IN THAT OR ARE THESE THREE LIKE NEW ROLES? SO, SO TO MY UNDERSTANDING, IT'S A MIXTURE. UM, THERE ARE CURRENTLY EITHER CONTRACT OR PART-TIME EMPLOYEES WHO ARE FILLING THOSE ROLES AND THEY ARE BEING ASKED TO, UM, EITHER BE BROUGHT ON AS FULL-TIME HIRES, UM, OR, UM, [00:25:01] ALSO THERE, THERE IS SOME NEW ROLES THAT WOULD BE REQUIRED, UM, WITH THIS BUDGET RECOMMENDATION, UM, AND S TO SUPPORT, UM, THOSE MULTIPLE, THOSE WHO EXTRA ROOMS THAT WOULD, UH, BE REQUIRED FOR THAT. UM, YOU HAVE THE STAFF, UH, THAT RUNS, UM, THIS MEETING AND YOU HAVE STAFF THAT, UM, RUNS THE STREAMING OF THIS MEETING TO ATX N WHICH BRINGS ME TO MY OTHER CONSIDERATION FOR US. UM, CURRENTLY THERE'S ONLY A SUBSET OF BOARD AND COMMISSION MEETINGS THAT ARE REQUIRED TO BE RECORDED AND STREAMED, OR AT LEAST RECORDED. UM, AND THERE'S, UH, AROUND 60 BOARDS AND COMMISSIONS THAT DO NOT CURRENTLY HAVE THAT REQUIREMENT AND THEREFORE CAN MEET ANYWHERE, UM, IN THE CITY, UM, COMMISSION PREVIOUS AND IN THE FUTURE WITH, UM, A HYBRID MODEL. UM, IF YOU ARE BEING, UM, IF YOU DO HAVE ADOPT A HYBRID MODEL, YOU WOULD HAVE TO MEET IN ONE OF THOSE FOUR ROOMS, WHICH WOULD REQUIRE EXTRA STAFFING AROUND THE CLOCK TO FIT THOSE OTHER MEETINGS THREATEN IN THROUGHOUT THE DAY. UM, AND INCLUDING WHAT SOUNDED LIKE THREE ADDITIONAL, IN ADDITION TO THE NUMBERS, COREY DAVIS, THREE ADDITIONAL FTE FROM THE CITY CLERK'S OFFICE, WHICH WE, I RECOMMEND IF, IF WE DO, UM, OPEN UP THE HYBRID MEETING MODEL TO ALL BOARDS AND COMMISSIONS, UM, THAT WE ATTACH, UH, RECOMMEND, UH, RECOMMENDATION, OR AT LEAST A SUPPORT OF THE REQUEST THAT THE CITY CLERK'S OFFICE ALREADY BEEN FOR THREE EXTRA FTDS. UM, AND TRYING TO THINK IF THAT COVERS THE MAIN THING. SO WHEN WE'RE THINKING ABOUT OUR RECOMMENDATION, WE NEED TO ONE THINK ABOUT WHICH BOARDS AND COMMISSIONS WE WANT TO BE ABLE TO, NOT IN PARTICULAR, BUT IF WE'RE, IF WE'RE RECOMMENDING ALL BOARDS AND COMMISSIONS SHOULD HAVE REMOTE PARTICIPATION, UM, AND, UH, AS A HYBRID MODEL, UM, AN ALTERNATIVE IS ALLOWING SOLELY REMOTE PARTICIPATION OR SOLELY IN-PERSON, WHICH WOULD MEAN THAT THEY WOULD NOT REQUIRE THOSE FOUR ROOMS IN CITY HALL TO MEET, BUT COULD MEET, UH, IN A REMOTE FASHION. UM, AND, UH, WE'RE ALSO GOING TO WANT TO, UM, DISCUSS WHETHER WE WANT TO THROW IN A RECOMMENDATION FOR THAT THE CITY OF CLERKS THREE, UH, FTES EMPLOYEES. INDEED, INDEED. THANK YOU. OH, AND TO COMMISSIONER ISLANDS, UM, POINT ABOUT, OR QUESTION AROUND, YOU KNOW, HOW, HOW WHAT'S OUR DATA AROUND ATTENDANCE CURRENTLY. UM, I DO THINK WE'VE SEEN, YOU KNOW, GOOD AT ATTENDANCE SOMEWHAT THROUGHOUT, UM, REMOTE PARTICIPATION, UM, IF ANYTHING, MAYBE EVEN GROW, UM, AT LEAST IN MY EXPERIENCE, UM, SO FAR. UM, AND SO I ASKED, UM, THE CITY CLERK'S OFFICE, UH, REPRESENTATIVE ON THE CALL, UM, AROUND WHAT KIND OF DATA IS REPORTED AND COLLECTED THROUGH TELE TOWN HALL. UM, AND SO THAT IS AN OPTION. WE CAN COLLECT TRENDING DATA FOR TELE FOR THE TELE TOWN HALL, UM, WHICH WOULD ALLOW US TO SEE, YOU KNOW, ANY AMOUNT OF TRENDS FROM THE CITIZEN, UH, PARTICIPATION. AND SO I GUESS THAT BRINGS ME TO ANOTHER THING THAT WE COULD CONSIDER. WE COULD CONSIDER OPENING UP THIS INITIAL FIRST YEAR RECOMMENDATION FOR, UM, UH, REMOTE PARTICIPATION IN A HYBRID MODEL TO THE CURRENT, UM, BOARDS AND COMMISSIONS WHO ARE REQUIRED TO BE RECORDED, AND THEN COULD USE THE DATA THAT WE COLLECT OVER THAT YEAR UNTIL THE NEXT BUDGET RECOMMENDATION THROUGH TELE TOWN HALL TO HELP MAKE THE FURTHER RECOMMENDATION TO SUPPORT THE REST OF THE BOARDS AND COMMISSIONS. UM, CAUSE THE GOAL IS INCREASED CITIZEN PARTICIPATION. OKAY. THANK YOU. THANK YOU. I THINK THAT'S, UH, THAT'S VERY WELL STATED BECAUSE FROM MY RECOLLECTION, WE ENDED UP IN A SIMILAR PLACE BEFORE. UM, MY, AGAIN, I WAS REMISS FOR NOT BEING ABLE TO BE ON THE CALL YESTERDAY, BUT WHEN I SPOKE TO JESSE AFTERWARDS, WE TALKED ABOUT HOW THAT IT WAS AN INTERESTING PLACE THAT, UM, WE FIND OURSELVES LOOKING AT A, A SIX FIGURE RECOMMENDATION AFTER, UH, FRANKLY, UM, WORKING VERY DILIGENTLY TO GET TO THIS POINT, BUT UNDERSTANDING THAT WE DON'T WANT TO TRY TO BOIL THE OCEAN, RIGHT. WE DON'T, WE DON'T WANT TO, [00:30:01] UH, SUBMIT SOMETHING THAT'S NOT REALISTICALLY GOING TO GET APPROVED. AND SO MY IMMEDIATE QUESTIONS, UH, YOU KNOW, WENT TO, TRYING TO QUANTIFY THE LOW-HANGING FRUIT OPPORTUNITIES, UM, AND WANTING TO UNDERSTAND, YOU KNOW, FROM A COMPLIANCE STANDPOINT, WHICH BOARDS OF COMMISSIONS ACTUALLY HAVE TO BE BROADCAST, UM, UNDERSTANDING WHICH ONES, YOU KNOW, ARE APPARENTLY IN HIGH DEMAND, UH, WHICH ARE X NUMBER AS WELL. UM, BUT WANTING TO HOPEFULLY UNDERSTAND WHAT THE PROCESS WAS FOR DETERMINING WHO GETS BROADCAST, WHO DOESN'T, UM, AND SO ON. SO TO YOUR POINT, UH, COMMISSIONER DIARA, I THINK THAT'S EXACTLY WHERE WE NEED TO BE. I THINK, UM, IT'S REALLY A NATURAL PLACE TO BE. UM, YOU KNOW, AS I MENTIONED IN MY COMMUNICATION EARLIER, SORT OF THE REST OF THE COMMISSION TO UNDERSTAND, UH, SHARE COMMUNICATION WITH THE COURT'S OFFICE, UH, THAT I COPY COMMISSIONER GARBER ON, UH, WHERE I RECOMMENDED THAT WE PURSUE A PHASED APPROACH, UM, YOU KNOW, AGAIN WITH COMPLIANCE IN MIND. SO I GUESS THE QUESTION THEN IS HOW WE GET THAT DETAIL. UH, YOU KNOW, I THINK, UH, YOU KNOW, ARE WE ABLE TO IMAGINE, UM, YOU KNOW, THAT THEY WOULD BE ABLE TO, UH, GET BY WITH ONE THIRD OF THE FTES? UH, YOU KNOW, I'M NOT EXACTLY SURE HOW WE WOULD TAKE THAT INSIGHT AND THEN APPLY IT TO THIS RENOVATION, BUT I THINK IT WAS A SCALING DOWN THAT WE NEED TO MAYBE PERHAPS IN A CHANGE. ALRIGHT. WHICH, UM, I BELIEVE IN HIM, JESSIE, UM, PLEASE LET ME KNOW IF YOU UNDERSTOOD IT DIFFERENTLY. UM, WELL OF COURSE WE ALWAYS WANT TO SUPPORT THE CITY CLERK'S OFFICE WHERE WA WHERE WE CAN, IF WE ARE DOING A PHASED APPROACH, THERE'S NO REAL NEED FROM OUR PERSPECTIVE OF THIS PARTICULAR RECOMMENDATION TO ATTACH THE CITY, CLERK'S THREE FTE TO OUR RECOMMENDATION BECAUSE WE WOULD NOT BE, UM, ADDING OR RECOMMENDING ANY EXTRA BOARDS AND COMMISSIONS, UM, TO THIS HYBRID MODEL. JUST THE ONES THAT ARE CURRENTLY, UM, REQUIRED FOR COMPLIANCE. UH, THIS IS COMMISSIONER EA TYPE OF QUESTION HERE. AND THE QUESTION IS HOW DID THE CITY FUND THE CURRENT SETUP FOR THIS LAST FISCAL YEAR WITH BOARDS AND COMMISSIONS? IN OTHER WORDS, SOMEHOW THEY FOUND THE MONEY AND THEY DO HAVE, UM, FTES THAT ARE CURRENTLY BEING USED. SO WE COULD USE THAT AS A BASIS RIGHT THERE. ABSOLUTELY. THAT'S A GREAT QUESTION. WE DEFINITELY HAD AN OPPORTUNITY TO TALK ABOUT, BUT ON THE CALL, UM, ONE THING THAT WAS NOTED IS THAT CURRENTLY, UM, DUE TO THE EMERGENCY, WE WERE THROWN IN, UM, WE WERE, UH, THE CITY IS USING, UM, CONSUMER LEVEL, UM, LICENSING, UM, AND THEY ARE REALLY WANTING TO MAKE SURE MOVING FORWARD AS WE RECOMMEND A PERMANENT SOLUTION THAT WE DO MOVE FORWARD WITH ENTERPRISE LEVEL SUPPORT AND LICENSING, IF WE'RE GOING TO APPLY IT TO, TO THE CITY PERMANENTLY. UM, UH, AND SO THAT THAT'S, THAT'S KIND OF AROUND, UM, THE, YOU KNOW, THE TECHNOLOGY AND THE HARDWARE THAT WE'RE USING, THEY WOULD NEED LOTS OF UPGRADES TO SUSTAIN THIS PERMANENTLY, AS FAR AS STAFFING GOES. UM, CORY DID MENTION THAT HE AGREED TO LOAN SOME EMPLOYEES AND SOME EXTRA TIME AND THINGS LIKE THAT. AGAIN, I MENTIONED HE HAS SOME PART-TIME EMPLOYEES AND SOME CONTRACTORS WHO ARE CURRENTLY SUPPORTING, UM, WHERE WE ARE NOW IN THE STATE OF, UH, HOW OUR MEETINGS ARE HELD. UM, BUT MOVING FORWARD TO, TO BECOME PERMANENT, HE, HE REQUESTED THAT HE WOULD BE THOSE CURRENT STAFF WOULD BE CONVERTED TO FULL-TIME EMPLOYEES TO BE ABLE TO, UM, UH, SUSTAIN THE NEED, UM, AS WELL AS ANY ADDITION, ALL EMPLOYEES, UH, FOR THE ADDITIONAL ROOMS THAT ARE BE, THAT WOULD NEED TO BE ADDED MOVING FORWARD. UM, AND IT IS, AS WE NOTICED, SOME OF OUR MEETINGS HAVE BEEN, HAVE BEEN HARD TO SCHEDULE AND THAT THEY HAVE CERTAIN TIME BOUNDS. UM, AND WE'VE BEEN HAVING TO GO BACK TO BACK AND WE HAVE TO GET OFF AT A CERTAIN TIME WHEN NORMALLY, UM, YOUR TRADITIONAL MEETING ENDS WHEN IT ENDS, RIGHT. WE HAVE GOALS. BUT, UM, AND, AND SO I THINK THOSE RESTRICTIONS ARE IN PLACE DEFINITELY FROM A STAFFING PERSPECTIVE AND FROM ONLY HAVING THOSE TWO ROOMS RUNNING WITH THE PROPER AB EQUIPMENT WE'RE TIED TO USING ATX N UM, YES, THERE ARE, THERE ARE LOCAL, YOU KNOW, GOVERNMENT CHANNEL, IF I CAN JUMP IN THERE, UH, REAL QUICK, [00:35:01] UH, JUST A COUPLE OF POINTS, UM, JUST TO SET THE OVERALL EXPECTATION, THIS, UH, SET OF, UH, ESTIMATES THAT WE HAVE IN THIS DOCUMENT IS BASED ON GOING FROM THE CURRENT STATE TO A S UH, A STATE OF ALL OF THE COMMISSIONS, BEING ABLE TO PARTICIPATE, UH, REMOTELY, OR, OR RATHER BE ALL COMMISSIONS, BEING ABLE TO BE STREAMED IN A MIXED, UH, WAY IN OTHER WORDS. UH IN-PERSON. AND SO THAT'S WHAT THIS PRICE TAG REPRESENTS IS THAT SHIFT FROM 20 OR SO COMMISSIONS THAT HAVE FULL VIRTUAL LIVE STREAMING CAPABILITY TO ALL 70 PLUS COMMISSIONS BEING ABLE TO BE LIVE-STREAMED, UH, AND BEING ABLE TO HAVE A MIXED PARTICIPATION, UH, OPTION THAT'S. SO THAT'S THE PRICE TAG THAT YOU'RE SEEING HERE. AND A SECOND NOTE, THE THREE FTES THAT WE HEARD FROM THE CLERK'S OFFICE, OUR GENERAL HIGH-LEVEL STAFF IN THE CLERK'S OFFICE THAT WILL NOT ONLY BE SUPPORTING THIS PARTICULAR EFFORT, BUT WILL BE GENERAL SUPPORT FOR THE CLERK'S OFFICE. SO JUST SO THAT Y'ALL ARE AWARE THOSE AREN'T, THOSE FTES AREN'T, UH, DEDICATED TO THIS EFFORT. SO QUESTION THAT I JUST MENTIONED AS WELL, I JUST WANT TO ASK THE QUESTION OF JESSE. YOU JUST SAID 20 COMMISSIONS THAT USE THE SERVICE IN THE LAST YEAR. THERE ARE LOTS OF COMMISSIONS. THIS 20 OF THEM WERE OPERATIONAL. IS THAT WHAT I HEARD YOU? IS THAT WHAT I'M SUPPOSED TO TAKE OUT OF WHAT YOU SAID? NO, WE HAVE MORE COMMISSIONS THAT ARE ACTIVE, BUT ONLY 20 OF THEM ARE LIVE STREAMED ON ATX N OH, I SEE. AND WHY, SO WHY WERE THE OTHERS LIVESTREAM? OKAY. UH, ACCORDING TO THE CLERK'S OFFICE, ALMOST ALL OF THEM WANT TO BE, BUT WE, UH, ATX N DOESN'T CURRENTLY HAVE THE CAPABILITY IN TERMS OF SCHEDULING TO DO SO. I SEE. OKAY. ALL RIGHT. I UNDERSTAND THAT. AND, AND, AND INITIALLY TO, TO JESSE'S POINT, THAT ATX END PORTION OF THAT IS TO SUPPORT ALL BOARDS AND COMMISSIONS, UM, LIVE STREAMING. HOWEVER, UM, INITIALLY AT THE BEGINNING OF THE CALL, BEFORE HE UNDERSTOOD THIS, THE SCOPE OF SUPPORTING ALL, ALL BOARDS AND COMMISSIONS, WHEN, WHEN HIS, HIS, UH, THOUGHT WAS THE CURRENT BOARDS AND COMMISSIONS THAT AREN'T READY ARE BEING STREAMED. HE ESTIMATED ABOUT AN EXTRA $10,000 OF EQUIPMENT, IF THAT'S, UH, RIGHT. JESSE, UM, VERSUS THE MUCH LARGER ESTIMATE TO EXPAND TO THE REST OF THE BOARDS AND COMMISSIONS. YES, THAT IS CORRECT ON WEDNESDAY, THAT, THAT AT THE MEETING, THE NUMBER THAT WAS THROWN OUT WAS $10,000. UH, AND THEN, UH, HE HAD, HE WON ONCE HE UNDERSTOOD THE, THE LARGER SCOPE HE PROVIDED US WITH THE MOST RECENT COST ESTIMATE. OKAY. SO THEN IS IT FAIR TO SAY THAT WE DO ACTUALLY HAVE, UH, I MEAN, WE HAVE, WE MAY NOT HAVE, YOU KNOW, THE, UH, WHAT IS IT, UH, WHAT'S THE NURSER I'M LOOKING FOR HERE? UH, THREE LITTLE BEARS OR THREE LITTLE, RIGHT. I'M GOING TO HAVE THE JUST RIGHT MODEL, BUT WE DO HAVE A SMALL AND A LARGE, UH, OR, OR PERSONAL SIZE AND A LARGE, EXTRA LARGE, I'M A POINT BEING THAT WE HAVE, WE HAVE A RECOMMENDATION THAT CAN FOCUS ON SPARINGLY EXISTING, UH, BROADCAST BOARDS AND COMMISSIONS, RIGHT. UH, THIS IS COMMISSIONER YATES HERE NOW, AS I UNDERSTAND IT, NOT ALL BOARDS AND COMMISSIONS WERE LIVESTREAMED BEFORE THE COVID SHUTDOWN. AND SO IT IS KIND OF UNREASONABLE TO EXPECT US TO FUND THAT AT THIS POINT. SO A REASONABLE BUDGET WOULD HAVE ONLY THE ONES THAT WERE LIVESTREAMED BEFORE COVID, AND THEN AT SOME POINT IN THE FUTURE, UM, MOST OF THE, UH, SMALLER COMMISSIONS WERE VIDEOTAPED. AND THEN, UM, THE VIDEO TAPES WERE AVAILABLE ONLINE. THAT'S THE WAY I UNDERSTOOD THE PROCESS WORKED. RIGHT. PRETTY SURE YOU GUYS, I THINK YOU'RE, YOU'RE CORRECT. AND I BELIEVE WHAT I'M HEARING IS THAT THERE WAS A RECOMMENDATION, INITIAL BUDGET FIGURE BASED UPON THE EXISTING BOARDS AND COMMISSIONS, WHICH ARE BROADCAST. AND THAT WAS ABOUT $10,000. OKAY. [00:40:01] SO WHAT I BELIEVE WE HAVE IS, UH, SOMETHING WHICH, UH, IS I THINK VERY FEASIBLE, FEASIBLE, UH, TO IMPLEMENT AS PART OF A PILOT AND OFFICIAL PILOT, WHERE WE'VE GOT THE, YOU KNOW, EQUIPMENT FUNDED, WE'VE GOT, UH, A STATED LONG-TERM OBJECTIVE AND WE'VE GOT FUTURE BUDGET, UH, PICKERS TO WORK TOWARD. RIGHT. SO, UM, I THINK IF WE WERE ABLE TO, I MEAN, IF WE BASICALLY HAVE AN EMAIL, UH, FROM COREY, UM, IT'S A COREY THAT PUT THAT TOGETHER. YES. RIGHT. SO SEEMINGLY, UH, THAT'S OUR, OUR MAGIC NUMBER FOR THIS ROUND OF BUDGET RECOMMENDATIONS. FORD MOTORS IS THE PATIENT. SO THIS IS WHAT WE WOULD BE VOTING ON. BEN IS THE LIMITED, UH, REMOTE STREAMING FOR 20 BOARDS AND COMMISSIONS INITIALLY. AND THEN AT SOME POINT IN THE FUTURE, UH, TRYING TO FUND THE REST, IS THAT CORRECT? THAT'S CORRECT. ALTHOUGH THE NUMBER ITSELF, I'M NOT EXACTLY POSITIVE ABOUT THE EXACT NUMBER. UM, I DO KNOW THAT WHATEVER THE EXISTING OR THE CONDITIONS ARE THAT ARE BEING BROADCAST, IF BASED ON COMMISSIONER GARLIC'S STATEMENT AND SEE BACK IN CORY, IT MEANS THIS UPLIFT COULD BE SUPPORTED FOR BOSE, WHATEVER X NUMBER 2025, I REALLY NEED IS $10,000 WOULD BE WHAT WE'D BE LOOKING TO GET TO ROLL OUT THE REMOTE DISSIPATION OFFICIAL PILOT FROM ATX SAYS PERSPECTIVE FROM AN EXPENSE PERSPECTIVE. AND THEY'RE THE, THEY'RE THE MAIN ONES IT'S OLD, UH, THAT THE COURT NEEDED FEEDBACK FROM NOW. THERE'S STILL THE NEXT RECTOR, UH, BASED ON WHAT WE'RE SEEING HERE. AND WE DON'T WANT TO GET LOST IN THAT. MAYBE WE COULD FIND A WAY TO SUPPORT IT PIECEMEAL BECAUSE THE REASON WHY WE HAD TO REACH OUT TO AND THIS IS I THINK, MOST HELPFUL PROBABLY FOR NEW COMMISSIONERS, UH, IS I THINK REALLY TO HELP THE CITY COURT'S OFFICE, UM, ADVANCE, PERHAPS SOME OF THE OPERATIONAL OBJECTIVES THEY HAD, UH, WITH MANAGEMENT, UH, FOR BOTH THESE PROCESSES, RIGHT? SO BASICALLY BEFORE THE PANDEMIC, THE CLERK'S OFFICE DIDN'T HAVE TO DEAL WITH MANAGING A LITTLE MACHINES AT ALL. AND THEN SUDDENLY WE HAVE TO DEAL WITH MANAGING ALL OF THEM, RIGHT? SO IT CHANGED THEIR WHOLE WORLD. AND SO WHAT WE RECOGNIZED IS THAT THEY'RE LOOKING TO GET HELP WITH THEIR OPERATIONS AND THE WAY THAT THEIR OPERATIONS HAVE BEEN IMPACTED BY THIS. AND I CAN UNDERSTAND THAT NOW DOESN'T NECESSARILY MEAN THAT WE WANT TO FUND ALL THREE FTES IN OUR RECOMMENDATION, BUT MAYBE IT MEANS WE DO SOMETHING WITH THIS RECOMMENDATION TO HELP SUPPORT THEM TOO. AND IF I MAY, UM, AND AGAIN, JESSE, CORRECT ME IF I UNDERSTOOD INCORRECTLY, UM, FROM THE CITY CLERK'S POINT OF VIEW, THEY'VE ALREADY SUBMITTED A REQUEST FOR THOSE THREE FTE. SO WE MIGHT AS WELL, IT WASN'T CLEAR TO ME, BUT I UNDERSTOOD IT AS WE DON'T NECESSARILY NEED TO INCLUDE THEM IN A RECOMMENDATION, BUT THERE IS A WAY TO SUBMIT A STATEMENT OF SUPPORT FOR THEIR REQUEST WITHOUT IT BEING A RECOMMENDATION. IS THAT RIGHT, JESSE? YES, THAT IS CORRECT. AND, AND JUST, UH, IN PARTICULAR, BECAUSE WE HAVE NEW COMMISSIONERS HERE, UH, LET ME TAKE A STEP BACK, UM, AND GIVE A VERY QUICK OVERVIEW OF THE PROCESS FOR THESE BUDGET RECOMMENDATIONS. UH, ESSENTIALLY EVERY TIME EVERY YEAR, THE, UH, BOARDS AND COMMISSIONS HAVE AN OPPORTUNITY TO OFFER SOME INPUT, TO SET PRIORITIES, UH, TO, TO THE VARIOUS DEPARTMENTS. UM, AND THE WAY THAT THIS PROCESS WORKS IS, UH, WE, IN, IN THE COURSE OF OUR MEETINGS WITH GENERATE RECOMMENDATIONS, THOSE RECOMMENDATIONS WOULD BE, UH, SUBMITTED TO THE BUDGET OFFICE. THE BUDGET OFFICE WOULD THEN SUBMIT THE RECOMMENDATIONS TO THE INDIVIDUAL DEPARTMENTS AND THEN THE DEPARTMENTS, THE INDIVIDUAL DEPARTMENTS CAN CONSIDER THOSE RECOMMENDATIONS AS THEY DEVELOP THEIR, UH, DEPARTMENTAL BUDGETS. AND, UH, YOU KNOW, THEN OF COURSE THERE WAS THE DEPARTMENTAL BUDGETS ROLL BACK UP INTO THE OVER ARCHING CITY BUDGET. SO, UH, THE PART OF THE PROCESS IN THAT WE'RE IN RIGHT NOW IS GENERATING, UH, YOU KNOW, SOME, SOME INSIGHT OR DIRECTION, UH, FROM THE COMMISSION LEVEL TO THE DEPARTMENTS. UM, WE'RE VERY LATE IN THE PROCESS AT THIS MOMENT. AND SO AS COMMISSIONER GUIRO, UH, NOTED THE CLERK'S OFFICE IS ALREADY [00:45:01] PRE SET ON PROPOSING THREE FTES TO SUPPORT THEIR OPERATIONS. UM, BUT WE DO HAVE THE OPPORTUNITY TO OFFER SUPPORT FOR THAT VIA OUR RECOMMENDATIONS. SO THAT, UH, DOES CONFIRM, I THINK, WHAT YOU WERE ASKING COMMISSIONER DARWIN. UM, BUT LET ME, LET ME, I WANT TO DRILL DOWN A LITTLE BIT IF I Q AND A, JUST TO MAKE SURE THAT I'M CLEAR AND THAT WE'RE ALL CLEAR BECAUSE WE WANT TO, WE WANT TO SHOW SUPPORT. I THINK THE QUESTION WAS, CAN WE SHOW SUPPORT WITHOUT SHOWING SUPPORT FOR IN AMERICA, BUT THEY'RE BIGGER, BUT I THINK WHAT JESSIE SAID WAS IT'S STILL TIED TO THE BUDGET AND WHAT BASED ON THE TIMING IS REALLY KIND OF NO ESCAPE FROM THAT. IS THAT FAIR, JESSE. YEAH. AND, AND I DON'T THINK THAT WE HAVE TO HAVE A SPECIFIC BUDGET FIGURE IF WE WANT IT TO SUPPORT LIKE A NUMBER OF FTES OR SOMETHING OF THAT NATURE. THAT'S A, THAT'S COMPLETELY FINE. WELL, THE QUESTION I HAVE A QUESTION, UH, YES, GO RIGHT AHEAD. UH, YOU KNOW, I'M SEEING THE REQUEST FOR THE THREE FTES AT 40 GAUGE, IS THAT A LOADED COST OR IS THAT AN UNLOADED COST THAT'S JUST SALARY OR JUST SALARY AND BENEFITS BECAUSE THEN THE NUMBER'S GOING TO GO UP WHEN YOU THROW HIM TO THE, OVER IT FOR BENEFITS, ET CETERA. SO WHAT IS ACTUAL NUMBER COMMISSION? IT'S A GOOD QUESTION. COMMISSIONER DESCRIPT. I, UH, IN THE EMAIL THAT WE GOT AT, UH, AGAIN, THIS WAS YESTERDAY AND THE DAY BEFORE, SO THIS IS ALL VERY LAST MINUTE. UH, BUT IN THE LAST COMMUNICATION THAT WE HAD, THEY DIDN'T SPECIFY, BUT, UH, JUST COMPARING WITH THE, UH, UH, CTM REQUEST, I SUSPECT THAT, UH, THE CLERK'S OFFICE IS NUMBER IS, UH, SALARY ONLY, UH, THAT THE NUMBER WOULD GO UP IF, IF WE INCLUDED THE BENEFITS CTM AND ATX THEN BOTH SUBMITTED THE TOTAL COST. YEAH. SO THEREFORE WE ARE NOT COMPARING APPLES TO APPLES. IT'S REALLY APPLES TO ORANGES. AND SO WE SHOULD POTENTIALLY INCREASE OF 40 TAPER A FTE BY AT LEAST 50%, IF I MAY, I THINK BASED ON THE DYNAMIC THAT COMMISSIONER MENTIONED AND THE GOAL OF TRYING TO GET SOMETHING GOING, YEAH. WE MAY WANT TO AVOID, UH, YOU KNOW, BEING INVOLVED IN A NUMBER AT ALL. YEAH. RIGHT. SO I GUESS WHAT I'M IMAGINING IS A STATEMENT THAT SHOWS SUPPORT FOR HX THEN, UH, WITH THE NUMERICAL FIGURE, AND THEN JUST A STATEMENT OF SUPPORT, UH, FOR, FOR THE HIRING OF FTES IN THE CLERK'S OFFICE TO SUPPORT, UM, THE REMOTE DISSIPATION, UH, PILOTS. UH, BUT YOU KNOW, WITHOUT SPECIFICS, DOES THAT SOUND, DOES THAT SOUND REASONABLE TO EVERYONE? YES, I AGREE. YEAH. I GUESS I'M SORRY, COMMISSIONER. WE SHOULD POSSIBLY BE MISSING. I WAS JUST GOING TO SUGGEST THAT, UM, SINCE IT'S A BUDGET AND IF YOU WANTED TO TIE, UM, A SUGGESTION TIE THAT SUPPORT TO THAT PARTICULAR LINE IN THE BUDGET, WE MIGHT JUST WANT TO DO A FOOTNOTE SO THAT, YOU KNOW, YOU CAN SHOW A DEFINITE ASSOCIATION OF OUR SUPPORT WITH THAT PARTICULAR AREA OF THE BUDGET, ESPECIALLY IF WE'RE NOT SUGGESTING THAT THIS PARTICULAR COMMISSION, UM, FUNDS A PORTION OF THE FTE AND, YOU KNOW, WHETHER IT'S JUST THE SALARY ARE, YOU KNOW, ALL OF THE OTHER INDIRECT COSTS THAT ARE ASSOCIATED WITH IT. SO, YOU KNOW, TO ME, A FOOTNOTE WOULD BE EXTREMELY CLEAR. UM, YOU KNOW, SO THAT'S JUST MY, THAT'S A GREAT IDEA. I AGREE. HOW DOES THAT SOUND JESSE? THAT'S SOMETHING THAT WE COULD DO WITH THIS RECOMMENDATION. CERTAINLY. UH, I'M STARTING TO HEAR CONSENSUS AROUND THAT. LET'S SAY WE HAVE ANY STRONG FEELINGS OTHERWISE, UH, I'D LIKE TO MOVE FOR SOME MOTIONS TO, TO FORMALIZE THIS RECOMMENDATION AS WE DISCUSSED. OKAY. CLARIFICATION ON THIS MOTION HERE WITH THIS, JUST BE FOR SUPPORTING THE FTES. UM, WHAT ABOUT THE RECIPE AND THE EQUIPMENT? OKAY. SO MY, MY THOUGHT WAS, UH, AND I WANT THE OFFICIAL GUIRO AND ANYONE ELSE FEEDBACK IT'S BEEN INVOLVED TO, TO LET ME KNOW IF I'M OFF, I THOUGHT WAS THAT OUR RECOMMENDATION IS FOR $10,000 TO ENABLE THE TECHNOLOGY AND HARDWARE COMPONENT THAT SAYS IT'S NECESSARY, OR A PILOT WITH EXISTING BOARDS AND COMMISSIONS, WHICH ARE BROADCAST [00:50:02] AND A STATEMENT OF SUPPORT FROM THIS COMMISSION FOR THE HIRING OF FTES TO SUPPORT THAT EFFORT. BUT ONE, THAT'S NOT TIED TO A BUDGETARY NUMBER. SO IF I MAY, I'D LIKE TO SUMMARIZE, I THINK ALL OF THE PIECES THAT WOULD HAVE TO GO INTO, UM, OUR RECOMMENDATION AND WHAT I THINK WHAT I WOULD RECOMMEND MAKING A MOTION FOR, UM, AT A HIGH LEVEL, WHAT WE WANT TO ACHIEVE IS, OR WHAT, WHAT, UH, OUR RECOMMENDATION WOULD ACHIEVE OR WORK TOWARDS ACHIEVING IS, UM, TO ALLOW HYBRID MODEL PARTICIPANT PARTICIPATION OF BOTH REMOTE AND IN-PERSON SPORTS AND PERMISSION MEETINGS. IT'S A LONG DAY, BUT IT'S IN COMMISSION MEETINGS, UM, FOR THOSE BOARDS AND COMMISSIONS THAT BECAUSE OF COMPLIANCE HAVE TO BE RECORDED AND STREAM. SO PRE COVID, THOSE WHO CURRENTLY ALREADY MET, UH, IN CITY HALL ON AND WHO WERE ALREADY STREAMED ON ATX THEN, UM, THAT'S, I THINK THE BIG PICTURE OF WHAT WE WANT TO ACHIEVE. UM, WE DON'T WANT TO INCLUDE ALL OF THE OTHER BOARDS AND COMMISSIONS WHO DO NOT HAVE THAT COMPLIANCE REQUIREMENT. UM, WHAT THAT WOULD MEAN FOR OUR RECOMMENDATION IS THERE'S DIFFERENT, UM, GROUPS WHO COME TOGETHER TO MAKE THAT HAPPEN. ONE GROUP IS, UM, A LOT OF THE FIGURES THAT CORY WILSON'S SUBMITTED AND JESSE I'M SO SORRY. I DON'T REMEMBER THEIR PARTICULAR NAMES. SO WE HAVE COREY ELLIS WITH CTM. WE HAVE GARY WILKERSON WITH ATX N UM, AND A COUPLE OF DIFFERENT REPRESENTATIVES OF THE CLERK'S OFFICE. SO, UM, IN ORDER TO DO A PERMANENT HYBRID MODEL FOR THOSE LIMITED BOARDS AND COMMISSION, UM, MEETINGS, UM, FROM CTM, IT WOULD REQUIRE EXTENDED LICENSING. SO WEBEX THINGS LIKE, UM, CLOSED CAPTIONING COSTS FOR EACH MEETING, IT WOULD REQUIRE, UM, A CONTINUED SOFTWARE SERVICE OF TELE TOWN HALL TO ALLOW THOSE REMOTE CITIZEN PARTICIPATION. UM, IT WOULD REQUIRE, UM, UH, KIND OF A LARGER BREAKDOWN OF WEST WEST THAT HE BET HE SUBMITTED OF TECHNOLOGY IN THE ROOM ITSELF FOR THOSE FOUR ROOMS. THAT WOULD BE THE ONES THAT WOULD ALLOW THAT AND SUPPORT THAT HYBRID MODEL FROM GARY WILL, UH, UH, WHAT CHRISTIAN'S PERSPECTIVE AND 18 I FROM ATX IN, IT WOULD JUST BE THAT $10,000. SO WE NEED TO TAKE CTMS RECOMMENDATION, WHETHER CTMS NUMBER IS THE SAME, WHETHER WE HAVE JUST THE ONE OR ALL BOARDS AND COMMISSIONS, THEY'RE ONLY GOING TO PUT IN FOUR ROOMS. AND HOWEVER, ANYONE WANTS TO SCHEDULE THOSE ROOMS AND STREAM THOSE ROOMS IS UP TO THEM. BUT FROM THEIR PERSPECTIVE, FOUR ROOMS, SAME EQUIPMENT, SAME LICENSING REQUIRED. UM, HDX IN IS WHERE WE CAN CUT A COST BY SCOPING IN OUR RECOMMENDATION TO CURRENT, UM, BOARDS AND COMMISSIONS, UH, FOR COMPLIANCE REASONS. AND WE COULD CUT THAT DOWN TO $10,000. I THINK THAT'S A GOOD FRAMING OF A QUESTION. AND IS THERE ANY DETAIL BEHIND THAT 10,000 BECAUSE IT, IS IT ALL EQUIPMENT, IS IT A LICENSE? IS IT SOFTWARE LICENSING, LIKE REQUEST A LITTLE BIT OF, JUST A LITTLE BIT OF AN EXPLANATION EQUIPMENT. OKAY. SO THEN ARE WE SAYING WE NEED TO STILL GET WITH GARY, UH, TO GET THE UNKNOWN FIGURE FOR LICENSING AND OTHER PRODUCT COSTS. HE, HE DIDN'T FORESEE ANY OTHER COSTS, UM, OTHER THAN THE $10,000 EQUIPMENT UPGRADE, UM, IF WE KEEP IT IN SCOPE OF, TO JUST COMPLIANCE REQUIREMENTS. OKAY. SO THEN WE REALLY JUST NEED TO NAIL DOWN THE LANGUAGE AROUND HYBRID MODEL AND THE DETAIL, OF COURSE, THE $10,000 FIGURE, UH, YOU KNOW, WHAT THAT ENTAILS WOULD BE NICE THAT TO HAVE AS WELL. UM, BUT WE'RE NOT GOING TO HAVE THAT OR A CALL TODAY. WAS THERE A BREAKDOWN, AN EMAIL OF ANY OF THAT? LET'S SEE. UM, HE DID GIVE A BREAKDOWN IN EMAIL OF THE LARGER SCOPE, BUT, UM, PREVIOUSLY IN EMAIL, HE DID, HE DID MENTION, UM, PRIOR TO US MEETING WHEN HE STILL THOUGHT THE SCOPE WAS, UH, JUST THE CURRENT REQUIREMENTS. UM, UH, HE, HE, HE INITIALLY SAID HE, WE FORESAW REALLY NO OTHER EXPENSES. UM, [00:55:01] THOUGHT ABOUT IT A LITTLE BIT MORE IN THE MEETING SAID ABOUT, ABOUT 10,000. SO TO UPGRADE EQUIPMENT, TO BE ENTERPRISE GRADE EQUIPMENT, AS OPPOSED TO CONSUMER LEVEL, IT'S NOT AN, IT'S NOT AN ON A REASONABLE FIGURE BASED ON MY EXPERIENCE WITH AB, BUT, UH, I CERTAINLY APPRECIATE COMMISSIONER PAPADAKIS QUESTION ABOUT THE DETAIL. OKAY. UM, BUT THE SAME TIME, UM, I THINK IT DOES REALLY MEAN THAT WE'RE WAY, YOU KNOW, REMOVED FROM THE SIX-FIGURE, UH, RECOMMENDATION. UM, THAT'S IN FRONT OF US HERE FOR THIS INITIAL ROUND, ALTHOUGH THIS MIGHT BE SOMETHING TO ENTERTAIN THE FEATURE. SO, UH, YOUR ISLAND DO HAVE A QUESTION. YEAH. UM, THE ARCHIVE INDEXING AND WEB HOSTING IS THAT INCLUDED THE THAT'S ESSENTIALLY HOSTING OF THE VIDEOS AS A STREAMING. YES. SO THAT'S THERE. UM, IF THEY WERE TO HAVE TO INCREASE THEIR CURRENT STORAGE, UM, ESSENTIALLY, UM, TO, TO HOST ALL OF THOSE STRANGE MEETINGS AND RECORDED MEETINGS, UM, TO OPEN IT UP TO THE LARGER GROUP. OKAY. THAT'S WHAT I WAS WONDERING FOR YOU TO COME INTO ANYTHING ONLINE THAT MIGHT BE A STORAGE ISSUE. THAT SOUNDS GOOD. SO JESSE, IF IT'S POSSIBLE, UM, I, UM, I'D LIKE TO, I, AND IF, WELL, FIRST, DOES ANYONE HAVE ANY OTHER QUESTIONS? I THINK THAT IT'S TIME FOR, UH, UM, COMMISSIONER GUY WROTE TO, UM, MAKE A MOTION THAT WE CAN ACTUALLY THANK YOU. I AGREE. UH, SO I, I LIKE TO MOTION THAT, UH, THIS COMMISSION MAKES IT INCLUDES IN THEIR BUDGET RECOMMENDATION. UM, THE FIGURES PROVIDED BY CTM AS WELL AS THE $10,000 TO SUPPORT HARDWARE, UH, UPGRADE IN EQUIPMENT FOR ATX AND AS WELL AS A FOOTNOTE, AS A COMMISSION, THOMSON RIVER JUST SUGGESTED FOR OUR SUPPORT, UH, FOR THREE, UH, FTES FROM, TO GO TO THE CITY CLERK'S OFFICE, A MOTION HAS BEEN MADE BY COMMISSIONER GUERRERO. AND I SECOND THAT MOTION, UH, WITH THAT I'D LIKE TO GO AHEAD AND HOLD A VOTE TO APPROVE THE BUDGET RECOMMENDATION AS STATED BY COMMISSIONER ALL IN FAVOR, PLEASE SAY, AYE, AND SHOW YOUR GAME. ANYONE OPPOSED? AND ANYONE ABSTAINING, ABSTAINING. OKAY. COMMISSIONER RESCUE. IT LOOKS STANDING. OKAY. SO WE HAVE NINE IN FAVOR, ZERO OPPOSED, AND ONE ABSTAINING, UH, MAKING THIS A PAST RECOMMENDATION. THANK YOU ALL FOR YOUR WORK ON THAT PARTICULAR COMMISSIONER GUERRERO FOR YOUR HARD WORK AND, UH, LEADERSHIP ON THIS WITH THAT, [2.b. Council Vote Tablature (Discussion and Possible Action)] WE'LL GO AHEAD AND PROCEED AND OUR AGENDA. SO OUR NEXT BUDGET RECOMMENDATION, WHICH IS IT'S A TO BE COUNCIL VOTE TABLATURE NOW, FOR CONTEXT, VERY MUCH LIKE IT SOUNDS IT'S THE BASIC TABULATION OF VOTES. UH, THIS IS SOMETHING WHICH WE'VE BEEN TALKING ABOUT FOR A COUPLE OF YEARS AFTER NOTICING A TOOL THAT WAS BEING USED BY, UH, THE DALLAS CITY COUNCIL. UM, THAT WAS POINTED OUT, I THINK, UH, BY MISSIONER, UM, I BELIEVE WAS COMMISSIONER FLOYD THAT BROUGHT THAT TO OUR ATTENTION SINCE THAT TIME, UH, WE HAVE ENGAGED, UM, CTM. WE'VE ALSO MADE A CHOICE, UH, WITH FOCUS WITH OUR KNOWLEDGE INFORMATION AND DATA STEWARDSHIP WORKING GROUP, UH, TO, UH, ENGAGE THE OPEN AUSTIN COMMUNITY ON THIS AND WHAT I'D LIKE TO PROPOSE, UH, BASED UPON, UH, SOME, SOME RECENT, UH, FEEDBACK INVOLVEMENTS, UH, IS THAT WE PAYABLE, UH, THIS RECOMMENDATION BECAUSE AT THIS TIME, UH, THERE'S BEEN A LITTLE BIT CONCERN RAISED THAT, UM, ALTHOUGH OPEN AUSTIN IS A GREAT ORGANIZATION, WE'VE, YOU KNOW, WE'VE GOT A ROBUST ACT COMMUNITY HERE, UH, IN AUSTIN, UH, THAT WE MIGHT NEED TO HAVE A MORE FORMAL, UH, PROCESS, UH, WITHIN WHICH, UH, WE'VE GOT MORE MEASURED TIMELINES AND CAPABILITIES FOR, UH, FOR THIS EFFORT. UH, SO WHAT THAT MEANS, ENGAGING CTM, [01:00:01] UH, TO HELP AS OPPOSED TO, UH, LEVERAGING OPEN AUSTIN OR THE COMMUNITY AS MUCH. SO, UH, WITH THAT, I WOULD PROPOSE THAT WE TABLE, UH, THIS RECOMMENDATION UNTIL BASICALLY ALONG WITH OUR OTHER FOLLOWUPS, FOR CTM THAT ARE GOING TO, UH, BE AT LEAST HOPEFULLY, UH, MENTIONED IF NOT SPOKEN TO BY OUR NEXT, IF NOT AT OUR NEXT COMMISSION MEETING, UH, THAT'LL GIVE US AN OPPORTUNITY, BASICALLY JANELL, AND THEN FOR CTM TO GIVE US SOME INSIGHT INTO THIS, IN ADDITION TO THE OTHER FOLLOW-UPS THAT WE HAVE FOR THEM, UH, THAT THEY WILL HOPEFULLY BE PRESENTING ON IF NOT AT THE VERY LEAST RUNG INSIDE FORCE. SO, UH, UNLESS THERE ARE ANY QUESTIONS RIGHT NOW, MY FAULT WAS THAT WE FABLE THIS MUCH RECOMMENDATION, UH, FOR FUTURE, THIS IS COMMISSIONER YATES HERE. AND WHAT I WOULD SUGGEST IS THAT WE HAVE A MEETING ON MONDAY WITH UT AND WE CAN BRING UP TWO DIFFERENT POSSIBLE PROJECTS, ONE BEING THE COUNCIL VOTE TRACKER AND THE OTHER ONE BEING THE SPEEDUP AMERICA MAPPING DATABASE. AND, UH, SO, UM, WITH, IF WE COULD GET SOME KIND OF CONSENSUS ON THIS, WE CAN BRING THIS UP ON MONDAY AS BEING POSSIBLE PROJECTS THAT THEY COULD TAKE ON. WELL, FIRST OFF, UH, THAT'S A GREAT MENTION BECAUSE THAT IS EXACTLY WHAT WE SHOULD DO. UH, I THINK THAT, UH, BASED ON THE COLLABORATION THAT WE HAVE ESTABLISHED THAT'S BUDDING AND BURGEONING WITH UT AND THE CONSORTIUM, UH, RELATED TO VISUAL INCLUSION AND OTHER THINGS, UM, THAT IT IS A WORTHY EXERCISE. UM, IT'S IMPORTANT TO NOTE THAT SPEED UP AMERICA IS ALSO AN, A LIST OF THINGS THAT ARE RIGHT NOW, AT LEAST THE, THE INITIAL PILOT AND ROLLOUT FOR PROJECT, UH, FOR, UH, ATX CONNECT. UM, IT'S STILL WARM, STILL WANT FOR UTILIZATION. SO WE DEFINITELY NEED TO MAKE USE OF THOSE NETWORKS TO GET MORE, UM, HAVING SAID THAT, UH, WE'RE GOING TO, UH, SO THAT'S THE PLAN I WOULD BASICALLY INVITE, UM, I'M PLANNING ON PARTICIPATING ON MONDAY. I KNOW THAT AN OPEN INVITATION WAS SENT OUT BASED ON THE GENERAL NATURE OF, UH, OF THIS EVENT FOR ALL COMMISSION NURSE TO PARTICIPATE. UH, JUST BE SURE TO LET JESSE KNOW. UM, BUT THIS IS SOMETHING WHICH I'LL BE PERSONALLY ADVOCATING FOR TOMORROW, OR EXCUSE ME ON MONDAY, UH, AND WOULD WELCOME ANYONE ELSE TO DO THE SAME, BUT IT STILL TAKES US BACK TO THE TABLE IN THIS AS A BUDGET RECOMMENDATION. UM, AND SO IF, UNLESS THERE'S ANY OTHER THOUGHTS ABOUT, UH, THIS BUDGET RECOMMENDATION, I WOULD PROPOSE THAT WE TABLE IT FOR NOW. WELL, COULD WE PUT IT IN THE BUDGET ANYWAY, AND EVEN IF IT GETS SHOT DOWN THIS YEAR, UM, MAYBE NEXT YEAR, RIGHT? WELL, I GUESS IT LEADS US BACK TO THE, THE ROADBLOCK OR NOT THE ROADBLOCK OR THE SPEED BUMP, IF YOU WILL, UM, THAT WE WERE EXPERIENCING WITH HAVING THOSE REQUIREMENTS, YOU HAVEN'T MET THAT DATA, UM, YOU KNOW, KNOWING WHAT, WHAT TO PUT AT THAT, UH, I'M NOT SURE WHAT YOU USE OR WHERE WOULD WE BEGIN? UH, BUT OUR HOPE WAS THAT OUR COMMUNITY WOULD BE ABLE TO SHINE A LIGHT ON THAT. UM, YOU KNOW, UNDERSTANDING HOW MUCH WE'RE GOING TO HAVE TO LEVERAGE COMMUNITY RESOURCES VERSUS PAID RESOURCES THAT ARE NOT BUDGETED, UH, NO CHAIR FOR A THOUGHT, PLEASE. SO MY UNDERSTANDING OF THE DALLAS SOLUTION IS THAT IT'S A SOCRATA BASED PLATFORM. UH, WE HAVE IN, WE HAVE A SOCRATA LICENSE IN THE CITY. I DON'T SUSPECT THAT, UH, IT WOULD BE AN ADDITIONAL SOFTWARE COST IF WE WERE TO JUST TRY AND REPLICATE WHAT DALLAS IS DOING, UM, IT WOULD REQUIRE PROBABLY NO MORE THAN ONE INDIVIDUAL PERSON COMPILING THE DATA INTO A SPREADSHEET AND THEN UPLOADING IT, UH, INTO THIS CRADA SYSTEM. UH, SINCE THE THREE FTES THAT WE DISCUSSED IN THE PREVIOUS ITEM, OUR GENERAL PURPOSE CLERK'S OFFICE POSITIONS, WE MIGHT, UH, IT WOULD BE POSSIBLE FOR YOU ALL TO JUST ADD A FOOTNOTE AGAIN, [01:05:01] AS COMMISSIONER THOMPSON SAID, UH, PRIORITIZING THAT ACTIVITY FOR THOSE THREE FTES, RIGHT. UH, I LOVE THAT IDEA, UH, BECAUSE IT IS A AND B A DATA COLLECTION AND, UH, AGGREGATION AND, UH, YOU KNOW, TRANSFER EXERCISE. AND THEN, LIKE YOU SAID, A MATTER OF SPINNING UP THE LICENSE. SO I SUPPORT THAT, UH, THE ORIGINAL REQUEST OF THE AUSTIN NEIGHBORHOODS COUNCIL WAS FAIRLY BASIC IN THAT JUST ONGOING. THEY WOULD LIKE TO SEE SOME KIND OF A VOTE TABULATION SYSTEM. UM, AND THEN IT COULD BE ADDED TO, UH, LATER ON GOING, YOU KNOW, DIGGING BACK YEARS AND, UH, ABOUT THE DALLAS EVOKE TRACKER SYSTEM. I BELIEVE THAT THAT WAS A COMMERCIAL PRODUCT THAT ACTUALLY USED SOCRATA. SO I'M NOT SURE IF THERE WAS SOME KIND OF EXTRA MONEY THAT WOULD NEED TO BE INCLUDED IN THE BUDGET, OR IF WE WENT WITH THAT APPROACH OF USING A COMMERCIAL PRODUCT RIDE. RIGHT. THAT WAS MY RECOLLECTION AS WELL. I THINK THAT'S WHY WE NEEDED SOME FEEDBACK FROM CTM, UH, ON THE LICENSING. UM, BUT AT THE SAME TIME, UM, IT DOESN'T MEAN WE CAN'T SUPPORT, UH, THE RESOURCE ALLOTMENT, UH, THROUGH FOOTNOTING, THE FTE, UH, FOR USE OF, UH, TABULATION AND BOATING TEMPERATURE. AND I DO WANT TO MAKE A SMALL NOTE THERE. UM, WE, I, I PERSONALLY FEEL MORE COMFORTABLE INCLUDING THAT IN OUR RECOMMENDATION, IF WE KNEW WHICH LICENSING TIER THE CITY CURRENTLY HAS WITH SOCRATA, UH, THEY ONLY ALLOW, IT LOOKS LIKE, UM, THEIR PLANS ALLOW A DIFFERENT NUMBER OF DATASETS. AND IF THIS WOULD INCREASE THE NUMBER OF, UH, UM, API CALLS AND DATASETS THAT, UM, IF THAT WOULD PUSH US INTO THE NEW TIER OR NOT, I DON'T SPECIFICALLY KNOW I'VE, UH, I UTILIZE THE OPEN DATA PORTAL THAT THE CITY OF AUSTIN HAS, UH, THAT THE OPEN DATA PORTAL, UH, DOES RUN ON THE SOCRATA PLATFORM. UM, I'M AWARE THAT, UH, WE, THE CITY HAS, UH, I DON'T KNOW WHAT TIER IT IS, BUT IT'S, UH, A VERY HIGH TIER, UH, CONTRACT WITH SOCRATA. WE HAVE OUR OWN TECH TEAM, UH, AT SOCRATA THAT PROVIDES US WITH SUPPORT, UH, AND YOU KNOW, PERSONAL CONTACTS AND THINGS LIKE THAT. UM, SO I MEAN, I, I, I SUSPECT JUST FROM WHAT I KNOW, I, I'M NOT AWARE OF ANY LIMITS THAT WE HAVE ON DATASETS. I, I SUSPECT THAT IT WOULDN'T BE ANY ADDITIONAL COST BECAUSE OUR, I DO KNOW THAT THE CONTRACT THAT WE HAVE IS A FAIRLY HIGH LEVEL ONE. DOES THAT HELP TO ADDRESS YOUR CONCERNS QUICKER? YEAH. THANK YOU. WELL, UM, WITH THAT, THEN I GUESS THE QUESTION BECOMES, UM, DO WE SUPPORT THE, WE SUBMIT A RECOMMENDATION WITH A FIGURE AND WHAT FIGURE DO WE USE A COMMISSIONER NEEDS? DO YOU HAVE ANY IDEAS? NO, I, I REALLY DON'T KNOW, UM, HOW MUCH MONEY THIS WOULD COST. UM, NOW I KNOW THAT, UH, ORIGINALLY THE, UH, UH, THE OFFICE WAS GOING, GOING TO TRY AND DO THIS IN-HOUSE, BUT THEY ALWAYS SEEM TO HAVE SOME OTHER PRIORITY, UM, THAT THEY WERE ACTUALLY GOING TO TRY AND WRITE THIS WHOLE PLATFORM THEMSELVES. UM, AS I REMEMBER, THAT WAS THE ORIGINAL PROPOSITION. RIGHT, RIGHT. AND THAT'S, THAT'S, THAT WAS THE CONTEXT REALLY FOR, I WAS TRYING TO SET FOR TABLE IN THIS RECOMMENDATION BECAUSE THAT, UH, IT'S THAT DYNAMIC, UH, THAT LEAVES US REALLY STILL, YOU KNOW, MEETING THROUGH. UM, AND SO WE ARE NEEDING TO INVOLVE CCM WITH MORE FORMAL RESOURCE ALLOTMENT, UH, IDEALLY NOT SHARE RESOURCE ALLOTMENT, BUT AT THE SAME TIME IT IS BUDGETED, THEN HOPEFULLY, UH, WE COULD HELP SUPPORT THAT RESOURCE ALLOTMENT. RIGHT. BUT YEAH, WHAT I SEE, UH, WE'RE A POLICY BOARD AND WE DON'T GO INTO THE DETAIL SO THAT I FEEL THAT IF WE JUST MADE A RECOMMENDATION THAT SAID, YES, [01:10:01] UM, WE WANT TO SEE THE, UH, CITY MANAGER ALLOCATE RESOURCES IN ORDER TO GET THIS DONE IN WHATEVER FASHION, EITHER, WHETHER IT'S IN-HOUSE WITH CONSULTANTS, BUYING A COMMERCIAL PACKAGE, WHATEVER. UM, THIS IS ACTUALLY A REQUEST BY CITIZENS BY THE AUSTIN NEIGHBORHOODS COUNCIL. AND SO THIS SHOULD CARRY SOME WEIGHT THERE. SO I DON'T WANT TO, UH, LET THE, UH, UH, OH, THE CLERK'S OFFICE OFF THE HOOK FOR ANOTHER YEAR FOR THIS, UH, FOR THIS ENHANCEMENT THAT IS REALLY IMPORTANT. AND THAT A LOT OF CITIES ALREADY HAVE. SO I'D LIKE TO SEE US PUT IN SOME KIND OF A RECOMMENDATION THAT IS JUST GENERIC IN TERMS OF, UH, HERE ARE, THIS IS WHAT WE WANT DONE, AND YOU FIGURE OUT HOW TO DO IT. OKAY. SO, UM, SORRY, COMMISSIONER GARBER, DID YOU HAVE SOME INPUT? I WAS JUST GOING TO ASK A QUESTION. UM, JESSE IS AREN'T THERE OTHER AVENUES FOR US TO, OR ARE THERE OTHER AVENUES FOR US TO MAKE OUR RECOMMENDATIONS KNOWN, UM, AND PUT ONTO AGENDAS AS, UH, DIFFERENT, UH, CITY COUNCIL MEETINGS THAT DON'T NECESSARILY HAVE PRESS TIME A BUDGET FIGURE TO IT THROUGHOUT THE YEAR? YES. COMMISSIONER GUIRO WE, WE, WE CAN DO IT EITHER WAY. WE CAN HAVE A, UH, BUDGET RECOMMENDATION THAT DOESN'T INCLUDE A, UH, SPECIFIC BUDGET AMOUNT. WE CAN, YOU KNOW, SAY, UH, SUPPORT AN ACTIVITY BY THE CLERK'S OFFICE, THEN THAT WOULD BE FINE. OR IF WE WANT TO SEPARATE IT FROM THE BUDGET PROCESS ALTOGETHER, WE CAN PASS A, UH, A COUNCIL COMMITTEE AGENDA REQUEST TO TRY AND GET IT ON CITY COUNCIL'S AGENDA DURING, UH, YOU KNOW, THEIR, THEIR NORMALLY SCHEDULED MEETINGS AND THEN HAVE, UH, A COMMISSION MEMBER SPEAK TO THE, UH, UH, COUNCIL COMMITTEE IN SUPPORT OF THAT ITEM. SO THAT'S ANOTHER OPTION AS WELL. JESSE HAVEN'T WE ALREADY DONE THAT, UH, WITH THE, UH, COUNCIL, UH, RE UH, ACTION REQUEST. OKAY. UM, I KNOW THAT WE'VE DONE IT FOR THE FIRST BUDGET ITEM THAT WE DISCUSSED, UH, AND IT'S ACTUALLY BEEN PLACED ON, UH, AN AGENDA COMING UP, UH, AT SOME POINT IN THE NEAR FUTURE. AND I DON'T KNOW SPECIFICALLY WHICH ONE, UH, DID IT FOR THIS ITEM. IT WAS WHEN WE INITIALLY PROPOSED IT IN 2019, I WANT TO SAY, RIGHT. SO THE, UH, THE REQUEST THAT YOU WERE TALKING ABOUT WAS MORE THE CHANGE IN THE CITY ORDINANCE TO ALLOW REMOTE PARTICIPATION, UM, AND THAT REALLY DID NOT CARRY A BUDGET IMPACT. UM, THE BUDGET IMPACT WAS GOING TO BE SEPARATE. TRUE, TRUE. THAT'S A GOOD POINT. SO, UM, MAYBE THIS IS WHAT WE NEED TO DO THEN APRIL, WE HAVEN'T ALREADY DONE IT, IS THAT, UH, MAYBE AT OUR NEXT MEETING OR IN ONE OF THE MEETINGS THAT WE CAN GET THIS ON THE AGENDA WHERE WE, UH, MAKE THIS A, UH, UH, COUNCIL ACTION ITEM OR ONE OF THEIR WORKING COMMITTEES. THAT'S A GREAT IDEA. I AGREE. I AGREE. AND IT'S SIMPLE TO DO, RIGHT, JESSE, ACTUALLY, TO VOTE ON THAT AS A BODY. SORRY, I DIDN'T HEAR THE LAST FEW WORDS THERE, BUT IT IS FAIRLY EASY FOR US TO DO SO IF WE WOULD LIKE TO PUT IT ON THE NEXT AGENDA, THAT THAT'S A YEAH. CONSIDER IT THERE. OKAY. YES. PLEASE PUT IT ON THE NEXT AGENDA AND, UH, AND THEN WE'LL VOTE ON IT. OKAY. THAT SOUNDS GOOD THEN. UM, SO, UH, I GUESS WE CAN GO AHEAD AND, UH, GO AHEAD WITH YOUR REQUEST TO TABLE THIS ITEM, AS LONG AS WE'VE GOT IT ON THE AGENDA FOR, UH, UM, UH, COUNCIL ACTION ITEM FOR THE NEXT MEETING. SOUNDS GOOD. THANK YOU. UH, WITH [2.c. Web Conference Availability at Public Facilities (Discussion and Possible Action)] THAT, BEN, LET'S GOING ON TO AGENDA ITEM TWO C WEB CONFERENCE AVAILABILITY AT PUBLIC FACILITIES, DISCUSSION AND POSSIBLE ACTION. UH, SO YOU'VE ALL GOT A SIMILAR OUTLINE DOCUMENT FOR THIS. SURE. DO YOU WANT TO SHARE ONE ON THE STRING, JESSIE OR NOT, BUT WE CAN GO AHEAD AND WORK THROUGH WITH WE'RE PULLING IT UP NOW. GOTCHA. PROVIDING [01:15:01] THE CONTEXT FOR THIS, YOU KNOW, VERY MUCH VERY SIMILAR TO, UH, THE REMOTE DISSIPATION OF RECOMMENDATION. THIS IS ONE THAT WAS INSPIRED BY, UH, CRISIS MANAGEMENT, UH, DURING THE PANDEMIC AND WANTING TO REALLY LEVERAGE OUR PUBLIC FACILITIES EVEN MORE, UM, RECOGNIZING THE IMPACT THAT THE CLOSURES HAD ON DIFFERENT AFFECTED GROUPS AND POPULATIONS THAT LEVERAGED CITY FACILITIES OR ALL KINDS OF THINGS, BUT CERTAINLY, UH, VERY IMPORTANT THINGS WENT TO THE PANDEMIC LIKE TELEHEALTH AND, UH, YOU KNOW, THE VACCINE DISTRIBUTION THEN IN ALL NON-MARRING. SO IN THAT EFFORT, WHAT WE DID WAS WE DECIDED 10 PAGE, UH, IN THE EXPLORATION OF THE CAPABILITIES OF OUR PUBLIC LOCATIONS, REALLY TO SEE WHAT CAN BE DONE, UH, TO ASK CERTAIN QUESTIONS ABOUT THE CURRENT CAPACITY OF AUSTIN PUBLIC LIBRARY LOCATIONS IN REGARDS TO MEMBERS OF THE PUBLIC, BEING ABLE TO PARTICIPATE WITH CONFERENCES, FOR EXAMPLE. AND WE GOT SOME GREAT COOPERATION FROM, UH, THE AUSTIN PUBLIC LIBRARY AND, UH, AND STAFF THERE. AND WHAT WE WERE LOOKING AT HERE IS AN ACCOUNTING, BASICALLY AN ANSWER TO THE QUESTION AND THEN A LAYOUT BASICALLY OF THE CURRENT FACILITIES AND HOW THEY'VE BEEN USED. SO I WOULD LIKE TO, UM, GIVE A LITTLE COMMENT ON MY EXPERIENCE. SO I'VE ACTUALLY ASKED ABOUT THE, UH, THE GOOGLE HANGOUT MONITORED. AND, UH, RIGHT NOW IT'S NOT AVAILABLE BECAUSE NONE OF THE LIBRARY MEETING ROOMS ARE AVAILABLE. AND IT, THE USE OF THE GOOGLE HANGOUT IS TIED TO THE MEETING ROOM. AND SO IT'S KIND OF MUTUALLY EXCLUSIVE WHEREBY YOU CAN'T USE ONE WITHOUT THE OTHER, BUT THE WHOLE IDEA WAS TO ALLOW, UM, FOR CIVIC MEETINGS TO HAPPEN DURING THE COVID LOCKDOWN WITHOUT HAVING NEED TO GO TO THE LIBRARY. AND SO TH THIS IS, UH, AND I DON'T THINK WHY THIS CAN'T BE DONE WITH JUST A POLICY CHANGE WHERE YOU COULD USE THE GOOGLE HANGOUT MONITOR WITHOUT NEEDING TO BE IN THE LIBRARY. THAT'S INTERESTING. JESSE, DID YOU WANT TO WAIT ON THAT? BECAUSE I KNOW THERE WAS A DISCUSSION OF USAGE BEING LOW. I THOUGHT THAT WAS RELATED TO, UM, PERHAPS INADEQUATE PROMOTION, UH, AND, OR TIMING AND WITH THE PANDEMIC, BUT SURE. I CAN, UH, OFFER A COUPLE OF THOUGHTS. I THINK, UH, COMMISSIONER YOUTHS, HIS QUESTION IS A GOOD ONE. I DON'T HAVE, I DON'T HAVE A, AN INITIAL RESPONSE, UH, UH, ON THE FULL CONTEXT. UM, I KNOW THAT THE, UH, THAT ALL PUBLIC FACILITIES WERE CLOSED FOR, YOU KNOW, OBVIOUSLY QUITE A BIT OF THE COVID PANDEMIC. MY UNDERSTANDING IS THAT THE PUBLIC MEETING SPACES HAVE BEEN OPENED UP, UH, AT, AT, YOU KNOW, AT SOME POINT, I'M NOT SURE WHEN, BUT THAT'S MY UNDERSTANDING IS THAT THEY'RE OPEN FOR USE NOW, UH, OUR CONTACT WITH AUSTIN PUBLIC LIBRARY, UH, TO TIRPITZ IS POINT DID NOTE THAT ONE OF THE REASONS WHY THEY WERE, UM, THEY OFFERED BOTH COMMENTS ON THE POSITIVE SIDE AND ON THE NEGATIVE SIDE, ONE OF THEIR HESITANCIES FOR, UH, INCREASING THE SPACE DEDICATED TO WEB CONFERENCING IS THAT THEY HAVE SOME SPACE NOW THAT IS WEB CONFERENCE CAPABLE, AND THEY HAVE, UH, UH, WAYS TO TRACK USAGE AND THAT USAGE WAS FAIRLY LOW. HOWEVER, ON THE POSITIVE SIDE, THEY ARE INTERESTED IN CREATING MORE INNOVATION SPACES, FLEXIBLE SPACES THAT COULD, COULD POTENTIALLY BE USED FOR WEB CONFERENCING, BUT COULD ALSO BE USED FOR OTHER USES AS WELL. UM, SO, UM, I HOPE THAT OFFERS SOME ADDITIONAL CONTEXT THERE. SO YES, THERE WERE TWO DIFFERENT AVENUES FOR [01:20:01] REMOTE PARTICIPATION, ONE BEING USING THE GOOGLE HANGOUT MONITOR THAT WAS, UH, ESSENTIALLY TO USE OF THE LIBRARY MEETING ROOM. AND THE OTHER ONE WAS, I BELIEVE JESSE, YOU HAD SENT ME AN EMAIL SAYING THAT THERE WERE, UH, LIKE ZOOM LICENSES AVAILABLE. AND I HAD SENT AN EMAIL TUESDAY CONTACT IN THE CITY, BUT I HAVEN'T HEARD A RESPONSE YET AS TO WHETHER THOSE LICENSES ARE AVAILABLE TO CIVIC GROUPS FOR USE. UM, I THINK THAT MIGHT HAVE BEEN, UH, THERE, THERE WAS A NUMBER OF CONVERSATIONS GOING ON WITH PUBLIC LIBRARY. UM, WE MIGHT, MIGHT'VE GOTTEN ACROSS THE JOHN SPEARS WAS HANDLING ONE LINE AND I WAS HANDLING A DIFFERENT LINE. UM, THE, A COUPLE OF OTHER ITEMS RELATED TO THAT, THAT INQUIRY THOUGH. UM, WE, UH, DID EXPLORE THE VARIOUS POSSIBILITIES WITH AUSTIN PUBLIC LIBRARY FOR, UH, HOW TO MAKE THOSE TYPES OF RESOURCES AVAILABLE. UM, THE THREE ITEMS IN THE TABLE AT THE TOP OF THE PAGE HERE ARE, UH, EXAMPLES OF, UH, THINGS THAT THE AUSTIN PUBLIC LIBRARY IS INTERESTED IN AND WOULD, WOULD, YOU KNOW, BE EXCITED TO RECEIVE FUNDING FOR, UM, PRIVACY BOOTHS, UH, OR WHISPER BOOTS ARE A LITTLE POP-UP SPACES THAT DON'T REQUIRE, YOU KNOW, A FULL, DEDICATED ROOM. BUT IF, UH, YOU KNOW, THEY COULD SET IT UP ON A MOMENT'S NOTICE, IT FITS TWO PEOPLE IT'S SOUNDPROOF AND VENTILATED. UM, THOSE ARE, YOU KNOW, JUST $10,000 FOR EACH UNIT. UM, AND THEY THEY'RE STORABLE. SO THE, THE SPACE IMPACT IS LOW. UH, THE, THEY HAVE ALSO, THERE'S A LITTLE TYPO THERE. IT'S NOT FOOD IT'S FOOT. SO 33 FOOT, SHE HAS, UH, THE SIZE OF A BOOKMOBILE. UH, THERE THEY'VE CONSIDERED HAVING LIKE A MOBILE TECH BUS TO, UH, MOVE TO VARIOUS COMMUNITIES OR SUPPORT VARIOUS, UH, UH, EVENTS AND ACTIVITIES. UM, AND THEY HAVE THE COST ESTIMATE OF SUCH AN ITEM THERE WITH, WITH, UH, UH, IN THE MIDDLE OF A ROW. UH, THERE'S ALSO THE POSSIBILITY OF SMALLER BANDS, UH, THAT, UH, YOU KNOW, COULD FIT A SIMILAR FUNCTION, BUT IN A DIFFERENT WAY, UH, AND THE COST ESTIMATE THERE. UM, I SEE JOHN SPEARS HAS JOINED US. I'M NOT SURE IF HE'S, UM, ABLE TO SPEAK TO THE DIFFERENT LINE OF INQUIRY THAT WAS GOING ON. HEY ALL, CAN YOU HEAR ME? HEY, JOHN. HEY, UM, COMMISSIONER IS JOHN SPEARS OFFICE OF TELECOMMUNICATIONS AND REGULATORY AFFAIRS. UM, WITH REGARDS TO THE LINE OF INQUIRY ON THE OPPORTUNITY TO GAIN BENEFIT FROM THE EXISTING ZOOM LICENSES OF THE CITY. THAT'S THE QUESTION AT HAND, CORRECT? YES. CORRECT. OKAY. UM, THAT IS STILL AN OPEN LINE OF INQUIRY. UM, IT WOULD THAT LINE OF INQUIRY, IF OUR ASSUMPTIONS ARE CORRECT, WOULD, UH, LEAD TO A COST SAVINGS IN THAT WE, THE CITY WOULD NOT NEED TO INCUR ADDITIONAL COST TO PROCURE ANY ADDITIONAL ZOOM LICENSES AS THERE IS A PROBABILITY THAT THOSE ARE AVAILABLE, UH, FROM THE CITY'S CORPORATE PUBLIC INFORMATION OFFICE. UM, THERE IS A QUESTION AS TO THE UTILIZATION OF THOSE LICENSES, UM, TO BENEFIT COMMUNITY GROUPS LIKE NEIGHBORHOOD ASSOCIATIONS, I THINK IS THE SPECIFIC EXAMPLE AT HAND. AND THAT IS SOMETHING THAT JESSE HAS IDEN THE, THE, UH, ADDITIONAL ALIGNED, UM, RECOMMENDATION FOR THOSE OPPORTUNITIES THAT EXIST WITH THE WEB CONFERENCE, UM, CAPABILITIES OVERALL AT THE AUSTIN PUBLIC LIBRARY. UM, THOSE RANCHES HERE, UH, THE THREE THAT ARE LISTED IN THE DOCUMENT ARE THOSE THAT CURRENTLY HAVE SPACE AVAILABLE AS OF TODAY OR THIS, UM, WEB CONFERENCE, UH, TYPE OF USE. THERE ARE ACTIVE RENOVATIONS, UH, THAT WE HAVE LEARNED MORE ABOUT, UM, AT ZEPEDA, UH, WILLIE MAY PERK, UM, AND LITTLE WALNUT CREEK THAT [01:25:01] WILL ALSO BE ABLE TO SUPPORT THIS, THIS WEB CONFERENCE. SO VISIBILITY. SO EVEN WHILE IT'S NOT LISTED HERE IN THIS, UM, BRIEF, IT WOULD BE AN OPPORTUNITY TO, UH, SCALE. SO THIS IS, UM, AN APPROACH IN WHICH THEY ARE LEARNING. THEY, UH, AUSTIN PUBLIC LIBRARY ARE LEARNING MORE ABOUT WHAT WORKS WHAT'S NOT WORKING, UH, WHAT ARE THE REQUIREMENTS TO SUPPORT THE ACTIVITY. UM, AND THIS IS A GOOD DEMONSTRATION OF AN AGILE, UH, PROCESS HERE IN WHICH WE HAVE THREE LIBRARIES THAT CURRENTLY HAVE THOSE CAPABILITIES. THEY'RE BUILDING OUT, UH, THE CAPABILITIES FOR THOSE LIBRARIES THAT ARE CURRENTLY RECEIVING, UH, BOND FUNDED RENOVATIONS ANYWAYS. AND SO THAT WOULD BRING IT TO SIX. I BELIEVE IF I NOW SAYS CORRECT THERE, UM, WE HAVE 22 BRANCH LIBRARIES. UM, SO THERE'S A LOT OF, UH, GROWTH TO, TO SUPPORT THAT, BUT THERE IS AN OPEN THREAD, UM, THAT WE DON'T HAVE AN ANSWER YET TO. AND I, I BELIEVE THAT WE WANT TO, UH, CONTINUE THAT LINE OF INQUIRY, UM, AND, UH, FOR WHAT THIS MEANS TO THE COMMISSION, I DON'T KNOW THAT IT DOESN'T SEEM LIKE A ZOOM, UM, OR REQUESTS FOR ZOOM LICENSES WOULD BE A SPECIFIC BUDGET REQUEST. UM, MORE SO THE COMMISSION'S RECOMMENDATION MAY LIKELY BE AROUND HOW MIGHT THE CITY CONTINUE TO LEVERAGE THE AVAILABLE OPPORTUNITY FOR, UM, THOSE LICENSES THAT DO EXIST AND HOW WE CAN EXPAND OUR USE, UM, AND MAKE THEM PUBLICLY AVAILABLE. SO THAT SEEMS MORE ALIGNED WITH WHAT THE COMMISSION DESIRES, UH, FROM THIS ASK AND THAT OPEN LINE OF INQUIRY. UM, BUT, UH, THAT RECOMMENDATION THAT I'M STATING HERE ALSO, UH, GENERATES A POINT FOR US TO WORK FROM, WITH REGARDS TO A PRODUCTIVE BUDGET RECOMMENDATION THAT IS MORE HOLISTIC, UH, IN NATURE VERSUS KIND OF, UH, GOING DOWN TO A SPECIFIC, UH, COST, UM, IN THAT THAT MAY NOT BE NECESSARY. SO HOPEFULLY THAT ANSWERS THE QUESTION. I KNOW THERE WAS A LOT OF CONTEXT THERE, BUT, UM, THANK YOU, JOHN. UH, I KNOW ONE THING THAT I'D LIKE TO ADD TO THAT DISCUSSION IS WHAT SEEMS TO BE NEEDED IS REALLY KIND OF A UTILIZATION, UM, YOU KNOW, AWARENESS CAMPAIGN, UM, YOU KNOW, AND ALMOST A RE-ENGAGEMENT CAMPAIGN, YOU KNOW, REALLY WHEN IT COMES TO THE LIBRARIES AND PUBLIC FACILITIES, UH, IN LIGHT OF THE, THE SHUTDOWNS AND, AND, UH, THE IMPACT OF THE PANDEMIC, RIGHT? I MEAN, GETTING THE WORD OUT ABOUT THESE FACILITIES BEING OPENED, AND THEN TYING THAT TO AN AWARENESS OF THE ABILITY TO USE ZOOM LICENSES, I THINK COULD HOPEFULLY GENERATE SOME EXCITEMENT AND GET PEOPLE OUT TO THE PUBLIC FACILITIES, UM, THAT ARE INTERESTED AND ENGAGING IN THE COMMUNITY, YOU KNOW, ENGAGING IN THE COMMISSIONS, YOU KNOW, ENGAGING IN THE CITY HALL MEETINGS AS BEST THEY CAN, UH, LEVERAGING THESE TECHNOLOGIES. UH, THAT WAS THE SPIRIT OF IT ALL. UM, SO I THINK YOUR POINT IS WELL TAKEN. AND EVEN THOUGH WE DO HAVE SOME NUMBERS HERE, WE DON'T NECESSARILY NEED TO, AS WE'VE LEARNED FROM THE EXERCISE OF THE OTHER TWO RECOMMENDATIONS, WE DON'T NECESSARILY NEED TO TIE OURSELVES TO A BUDGET FIGURE AT THIS STAGE OF THE GAME WHEN THEY ALREADY HAVE THEIR OWN, UH, THIS IS COMMISSIONER YATES HERE, AND I LOOKED AT THAT A BUDGET BREAKOUT, AND IT SEEMS THAT IT IS A DIFFERENT, UM, RESPONSE THAN WHAT OUR REQUEST WAS. IN OTHER WORDS, WHAT THEY'RE DETAILING THERE IS THE ABILITY OF A CITIZEN TO GO TO A LIBRARY AND THEN CONNECT REMOTELY INTO A BEATING THAT IS HAPPENING AT CITY HALL. WHEREAS WHAT OUR BUDGET REQUEST WAS WAS FOR ZOO LICENSES THAT WOULD ALLOW CIVIC GROUPS TO HAVE NEIGHBORHOOD MEETINGS THAT WERE INDEPENDENT OF ANY PHYSICAL, UM, LOCATION SUCH AS A LIBRARY. SO THESE ARE TWO, TWO SEPARATE ITEMS HERE, AS I SEE IT. AND I DON'T KNOW IF ANYONE ELSE WOULD LIKE TO WEIGH IN ON THAT IF THEY HAD THE SAME PERCEPTION OF WHAT THIS, UH, THIS, UH, [01:30:01] BUDGET BREAKOUT IS. WELL, I WOULD LIKE TO JUST RESPOND TO YOUR STATEMENT X, BECAUSE THE BREAKDOWN THAT WE SEE IS, IS NOT, UH, ENTIRELY INCLUSIVE OF ALL THE COMPONENTS, RIGHT? THE, THE ZOOM PIECE, WHICH IS A COMPONENT OF THIS, BECAUSE IT'S BASICALLY, PERHAPS IT'S REALLY MORE THAN ONE RECOMMENDATION, WHAT WE'RE TALKING ABOUT IT AS ONE, UM, BECAUSE WE'RE, WE'RE BASICALLY DEALING WITH THE ISSUE OF, UH, OF CIVIC ENGAGEMENT, UM, AND LEVERAGING PUBLIC LICENSES AND, OR PUBLIC FACILITIES, RIGHT? SO IT'S A THING IT'S RELATED, BUT WE ARE TALKING ABOUT THE TWO DIFFERENT THINGS. I THINK THE IMPORTANT THING TO POINT OUT THIS IS PART OF AN INFORMATION GATHERING EXERCISE TO REALLY ASSESS WHERE WE WERE UNDERSTAND THE STATUS QUO. UM, SO THAT THE PIECE THAT WE'RE STILL WAITING FOR IS THE ZOOM COMPONENT AND HOW WE CAN LEVERAGE THE EXISTING COMMERCIALS IN LICENSE FOR THIS. UH, BUT MEANWHILE, WE DO HAVE SOME INSIGHTS INTO THE EXISTING FACILITIES AND THE PLANS THAT ALSO PUBLIC LIBRARY HAS WITH THEIR BUDGET. BECAUSE AGAIN, THE KEY THING I THINK THAT MAKES OUR RECOMMENDATIONS RESONANT IS THAT THEY'RE TIED TO EXISTING DEPARTMENTS THAT HAVE THEIR OWN BUDGETS AND THEIR OWN PLANS, UH, THAT WE'RE INTEGRATING WITH. UM, SO I HOPE THAT HELPS, BUT I DO WANT TO ALLOW THIS TO REACT AS WELL, COMMISSIONED DASGUPTA. YEAH. I, YOU KNOW, I DON'T KNOW WHO GENERATED THIS, PROGRESSED, THIS BUDGET REQUEST. I DON'T RECOGNIZE IT AS ANYTHING THAT, UH, EMANATED FROM THIS COMMISSION, BUT, YOU KNOW, PRINCIPALLY I CAN DISAGREE WITH THE IDEA, BUT, YOU KNOW, I MEANT TO THROW A LITTLE MONKEY WRENCH HERE BECAUSE THAT'S SOMETHING I'VE BEEN READING ABOUT FOR THE LAST YEAR ABOUT ALL THE, ALL THE, UH, THE, THE, THE DEPRIVATIONS THAT I'VE NOTICED THROUGH MY WORK ON THE CENSUS IN DISTRICT THREE OR FOUR, WHERE THERE ARE SO MANY HOUSEHOLDS WITHOUT ANY KIND OF ELECTRONIC EQUIPMENT THAT THESE ARE THE FAMILIES THAT NEED TO BE CONNECTED. THE CHILDREN NEED TO BE CONNECTED AND AISD IS DOING SOME AMOUNT OF WORK THERE, BUT THE REST OF THE FAMILIES, YOU KNOW, THE ADULTS ARE BEING LEFT BY THE WAYSIDE AND HOW MUCH MOVE THIS BUDGET REQUESTS ASSIST THESE PEOPLE, THESE FAMILIES THAT ARE, I THINK THERE'S THIS DARK ZONE IN THIS VERY TECH SAVVY CITY, HOW MUCH WILL THIS BUDGET ITEM HELP THESE FAMILIES? I WOULDN'T ANSWER THAT. I MIGHT HAVE TO ANSWER THAT THAT'D BECAUSE I KNOW IT'S NOT ON THE SCREEN RIGHT NOW, BUT JUST BELOW THE BREAKDOWN LIBRARIES, THERE'S OTHER IMPORTANT QUESTIONS WHICH WERE ANSWERED THAT REALLY SPEAKS TO OUR INTENT BEHIND THIS. UM, CAN YOU SCROLL DOWN AND SHOW THAT JESSE, UH, IF YOU LOOK UNDER, ARE THERE ANY PLANS TO EXPLAIN, EXPAND THIS, UH, INNOVATION SPACES, PERHAPS AS AN EXAMPLE, UM, THE RESPONSE CONSIDERATION FOR NEIGHBORHOOD BRANCH LIBRARY SHOULD FUND ALL AVAILABLE ARE PRIORITIZED TO MEET COMMUNITY NEEDS AND UNDERSERVED, UNDERSERVED UNSERVED, AND UNDERSERVED NEIGHBORHOODS WITH POSSIBLE VISIONING OF THE ROSS BRANCH LIBRARY. UH, AS AN EXAMPLE THAT'S MENTIONED, AND THEN THE EXAMPLE OF THE MOBILE TECH BAN, THESE ARE THE PLANS THEY HAD, UH, RIGHT. SO WHAT, WHAT WE'RE BEING SHOWN IS A LOOK INTO WHAT AWFUL PUBLIC LIBRARY ALREADY HAD IN MIND. THAT WAS LINE WITH OUR RECOMMENDATION AS A DEPARTMENT THAT WE COULD LOOK TO SUPPORT A RECOMMENDATION AROUND LICENSING AND WEB CONFERENCING AT PUBLIC FACILITIES AND FOR THE PERSON ENGAGEMENT. UM, IT, IT CERTAINLY WAS SOMETHING WE'VE BEEN FOCUSED ON AS A COMMISSION, BUT, UH, I DO APPRECIATE THE FACT THAT THERE'S A SUBTLETY TO THIS, WHICH WE'RE STILL OUTSTANDING, YOU KNOW, W W WE'RE WAITING FOR INFORMATION ABOUT VIDEO CONFERENCING, UH, SOME IMPORTANT NUMBERS FOR CONTEXT HERE IN THIS DISCUSSIONS, BUT THE FOCUS OF THIS IS THE UNDERSERVED AND UNSERVED. SO JUST TO BE VERY CLEAR, UH, WELL, I, I DON'T DENY THAT I DON'T DEBATE THE POINT. I AGREE WITH YOU THAT THIS IS REALLY MEANT TO FOCUS ON OUR DESSERT, BUT IT'S A VERY FOCUSED APPLICATION. I DON'T MIND SUPPORTING, BUT I THINK SOMEWHERE THERE SHOULD BE A FOOTNOTE IN ITEM, WHICH SAYS THAT THIS [01:35:01] IS NOT REALLY GOING TO SOLVE THE PROBLEM THAT I'VE BEEN READING ABOUT. AND I THINK SOME WAY THERE SHOULD BE A BUDGET ITEM, WHICH SAYS, CHEERS, ABOUT HERE'S THE DOLLARS. PLEASE GO WORK WITH THE ISD AND TOGETHER. AND UT ALSO, WHICH IS VERY WELL ENGAGING IN SPECIFICALLY IN THE LAMAR ENCORE. GABRIEL, WHAT COULD YOU DO YOU WORK WITH THE ISD AND MAKE SURE THAT THERE ARE FAMILIES THERE THAT NEED THIS KIND OF EQUIPMENT AND THE MONEY'S THERE TO GIVE THEM AT LEAST ONE LAPTOP. I HAVE A QUESTION TO, TO CROSS YOUR DESK. SCOOP DOES, UM, POINT AND JESSE, JOHN, DO WE HAVE INFORMATION OR MORE INFORMATION ABOUT THE FOOT VEHICLES? UM, I'M ASSUMING THAT THOSE ARE WHAT IS SUPPOSED TO BE THAT THE MOBILE TECH VAN EXAMPLE THAT HAS DEVICES ALREADY THERE AND, UM, CONNECTIVITY, AVAILABILITY, UH, HELLO, COMMISSIONER GUERRERO. UH, I, I DON'T HAVE MORE INFORMATION ON, UH, THE VANS, UH, OR THE BUS. UM, THE CONVERSATION THAT I HAD WITH THE APL REPRESENTATIVE WAS FAIRLY HIGH LEVEL ON THOSE POINTS, BUT, UM, MY UNDERSTANDING IS THAT THEY WOULD BE KIND OF, YOU KNOW, LOADED WITH TECH AND, AND GO TO COMMUNITY EVENTS OR, UH, YOU KNOW, STRATEGICALLY LOCATE IN COMMUNITIES THAT, THAT HAVE, UH, TECHNOLOGY NEEDS. UM, UH, ONE QUICK SIDE POINT, I WANTED TO ADDRESS BASED ON SOME OF THE, UH, SOME OF THE OTHER CONVERSATION AND THAT I FAILED TO MENTION IT EARLIER. UM, I ALSO PART OF THE CONVERSATION WITH, UH, AUSTIN PUBLIC LIBRARY, I WAS EXPLORING THE POSSIBILITY OF DEVICE LENDING. UM, AND, UH, ONE OF THE POINTS THAT AUSTIN PUBLIC LIBRARY BROUGHT UP WAS THAT THEY CURRENTLY HAVE KIND OF SETS OF DEVICES THAT ARE FULLY EQUIPPED WITH, UH, UH, WEBCAMS AND, UH, PROPER LICENSING, UM, AND THAT THEY WOULD LIKE TO BUILD OUT MORE PARTNERSHIPS TO KIND OF LOCATE THOSE DEVICE SETS WITH KEY COMMUNITY PARTNERS THAT, UH, RIGHT NOW, WHILE THEY HAVE THAT PROGRAM, THE DEVICES AREN'T REALLY BEING, UH, WELL UTILIZED. UM, AND ONE WAY THAT THEY THINK THEY CAN GET SOME USE OUT OF THOSE DEVICES IS BY DEVELOPING THOSE PARTNERSHIPS TO MORE. UH, SO, UH, I HOPE THAT HELPS WITH, UH, SOME, SOME OF THE CONTEXT ON WHAT AUSTIN PUBLIC LIBRARY IS THINKING ABOUT IN TERMS OF GETTING DEVICES INTO THE COMMUNITY AND NOT JUST BRINGING THE COMMUNITY INTO THE LIBRARIES. I I'D LIKE TO ADD TO THAT AS WELL. AND TO ADDRESS, WE SHOULD ASK YOU THIS QUESTION, BECAUSE, UH, WHEN IT COMES TO THE, YOU KNOW, THE DIGITAL INCLUSION PIECE, WHEN IT COMES TO THE ROLE OF THIS COMMISSION AND HOW WE REALLY HELP TO FOCUS ON ISSUES OF INCLUSION, WE DO THAT PRIMARILY FOR G TOPS AND THROUGH THE DIGITAL APARTMENT COMMUNITY OF AUSTIN AND THROUGH A BUDGET RECOMMENDATIONS THAT ARE FOCUSED AROUND INCLUSION. THIS BUDGET RECOMMENDATION IS CLEARLY FOCUSED AROUND DIGITAL INCLUSION, UM, BECAUSE IT'S TRULY ABOUT ENABLING CONNECTIVITY, BUT AT THE SAME TIME, IT'S ALSO ABOUT KNOWLEDGE, INFORMATION, DATA STEWARDSHIP, YOU KNOW, IT'S ABOUT BEING ABLE TO PROVIDE ACCESS. THE ONLY REASON WHY I'M BRINGING THIS UP NOW IS BECAUSE, UM, I WOULD LOVE FOR INDIVIDUAL BUDGET RECOMMENDATIONS TO SOLVE THE ISSUE OF DIGITAL INCLUSION. I DON'T THINK ANYONE EXPECTS ANY SINGLE BUDGET RECOMMENDATION TO BE ABLE TO DO THAT, WHICH I HOPE NOT. UM, I KNOW THAT IT WILL BE WONDERFUL IF WITH GOOD INTENTION AND WITH EXPECTATION THAT IT WILL HAPPEN, THAT WE CAN APPROVE A SEVEN FIGURE BUDGET THAT WOULD ENABLE EVERY KID TO BE CONNECTED IN THE CITY, BUT THAT'S NOT GOING TO HAPPEN. SO, AND A LOT OF THE FACT THAT THAT'S NOT REALISTIC, UH, I'M HOPING THAT WE CAN WORK WITHIN THE COMPOUNDS OF OUR DISTRICT GOVERNMENT AND OUR, OUR REASONABLE EXPECTATIONS FOR OUTCOMES AND FOR ITERATIVE SUCCESS, YOU KNOW, AS WE'VE BEEN ABLE TO HAVE, FOR EXAMPLE, UH, DOUBLING THE DETOX BUDGET, UH, WHICH, YOU KNOW, I WAS PLEASED TO BE PART OF, UH, THIS BODY IN APPROVING THAT RECOMMENDATION TO LITERALLY SUPPORT ORGANIZATIONS THAT ARE ABLE TO DISTRIBUTE TECHNOLOGY, UH, TO, TO BE THAT GLUE. UM, THAT'S WORKING WITH AWESOME PUBLIC LIBRARY THAT HELPED MAKE THINGS HAPPEN. I KNOW THAT WHAT I YEARNED FOR, UH, [01:40:01] THIS PAST SUMMER WAS A WAY FOR OUR INFRASTRUCTURE TO DEMONSTRATE THE RESILIENCY ON ITS OWN, UM, THAT, YOU KNOW, IT WOULD BE NICE IF IN THE EVENT OF AN EMERGENCY THAT WE WOULD HAVE THE ABILITY TO, UH, YOU KNOW, TO GO MOBILE AND TO, AS WE'VE DONE HERE, I'D BE NIMBLE WITH OUR MEETINGS OR OUR FACILITIES THAT DISTRIBUTE EQUIPMENT TO BE ABLE TO GO MOBILE. UM, BUT YOU KNOW, THAT OBVIOUSLY, UH, IS A PRETTY HEAVY ASK. UM, HERE WE HAVE ONE EXAMPLE OF WHERE, YOU KNOW, A SINGLE FAN, UH, IT'S SOMETHING THEY'RE LOOKING TO PURSUE, BUT ARE WE BETTER OFF RECOMMENDING THAT THEY DO THAT AND SUPPORTING THAT WITH THE NUMBER? ARE WE BETTER OFF RECOMMENDING THAT G TOPS, YOU KNOW, ANOTHER A HUNDRED THOUSAND, UH, THAT DETOX GET, YOU KNOW, ANOTHER 2000, UM, YOU KNOW, TO HELP TO FILL THOSE GAPS WITH OTHER ORGANIZATIONS? I DON'T KNOW, BUT I THINK IT'S A GOOD TIME THAT WE DISCUSSED THAT I WOULD SAY DO BOTH, I WOULD SAY RECOMMEND BOTH APPROVE THIS ANY COMMENTS. UM, I WOULD SAY IN THE INTEREST OF OUR TIME, WE HAVE 13 MINUTES LEFT AND NEED TO, UH, ESSENTIALLY SUBMIT OR AT LEAST VOTE ON WHAT WE'LL BE SUBMITTING FOR ALL BUDGET RECOMMENDATIONS THIS YEAR. UM, PERSONALLY, I THINK OF THAT, UH, WHOLE BREAKDOWN AND PROPOSAL, I WOULD ONLY, UH, PERSONALLY RECOMMEND, UM, JUST THE LINE ITEM THAT WAS THE 33 FOOT VEHICLES, BECAUSE THOSE CAN BE DISTRIBUTED IN PLACE STRATEGICALLY IN THE COMMUNITY. AND IT ALSO INCLUDES THE DEVICE FACTOR, WHEREAS, UM, FUNDING BOOTHS AND SPRINTER VANS THAT DO NOT HAVE TECH STILL EITHER REQUIRES PEOPLE TO BRING THEIR OWN DEVICES OR CHECK OUT DEVICES FROM THE LIBRARY, WHICH YOU REQUIRES YOU TO HAVE A LIBRARY CARD, WHICH REQUIRES YOU TO SUBMIT PROOF OF ADDRESS AS WELL AS SOME OTHER ITEMS, WHICH WOULD NOT, YOU KNOW, EQUALLY SERVE THE COMMUNITIES THAT WE'RE TRYING TO, TO REACH. SO MY, MY RECOMMENDATION WOULD BE JUST THAT ONE LINE ITEM. I KNOW THERE ARE SOME OTHER THINGS THAT WE HAD HOPED TO GET ADDRESSED IN OUR BUDGET, UM, RECOMMENDATIONS. AND UNFORTUNATELY WE DIDN'T GET ALL THE ANSWERS BACK THAT, THAT WE WERE LOOKING FOR, BUT, UM, OF THE OPTIONS AT HAND, THAT WOULD BE THE ONE THAT I, I WOULD RECOMMEND PERSONALLY, RYAN, TO BE CLEAR TO THE 33 FLEET VEHICLES. UH, OH, FLEET VEHICLES SAY THAT IT WAS FOOT TOO. YES. IT'S A 30, 33 FOOT VEHICLE, RIGHT. OKAY. IT'S A 33 FOOT VEHICLE. RIGHT. YEAH. OR 33 VEHICLES. THAT'S JUST FOR ONE. OKAY. OKAY. UM, I STILL THINK BECAUSE OF ITS ABILITY TO BE STRATEGICALLY PLACED AND THEY'RE EVEN BETTER, YOU CAN HAVE MORE PEOPLE IN ONE AND IN ONE VAN, UM, AND IT DOES HAVE DEVICE AND CONNECTIVITY. UM, THAT, THAT WOULD BE MY, WHERE I THINK WE CAN MAKE THE MOST EFFECT ON THE POPULATIONS. WE'RE TRYING TO HELP MY QUESTION TO THAT IS WHO ARE WE ALSO, INCLUDING LIKE STAFFING OF THAT OR ANY TYPE OF TECH SUPPORT OR IT'S STRICTLY, THIS IS THE VEHICLE YOU'VE KIND OF DEAL WITH THAT, YOU KNOW, THAT'S A GREAT QUESTION. SO THE YEARLY COST OF THAT VEHICLE, RIGHT? MAINTENANCE, GAS, YEAH, COMMISSIONER, UH, MENTIONED, UH, UH, USUALLY COSTS THE COMMISSIONER ISLAND, UH, MAINTENANCE, GAS, YOU HAVE THE, UH, ONGOING EXPENSE OF MANAGING THAT VEHICLE. I WOULD PRESUME THAT SINCE IT WAS SUBMITTED TO US BY, UM, THE, YOU KNOW, UM, AREA OF THE CITY THAT WOULD BE DOING ONGOING MANAGEMENT, UM, IF THEY FORESTALL ANY OTHER COSTS THAT THEY WERE REQUESTING US TO RECOMMEND THEY INCLUDED. UM, BUT, UM, YOU KNOW, THAT'S DEFINITELY SOMETHING THAT WE COULD ENGAGE THEM WITH, UM, THROUGHOUT THE YEAR AND HAVE THEM COME, YOU KNOW, PRESENT US THE STRATEGY AND WHAT THEIR, UM, YOU KNOW, SOLUTIONS ARE TO, TO DEPLOYING THAT VEHICLE. YEAH. I CONCUR, I THINK THAT IT'S VERY LIKELY THAT THEY WOULD HAVE ALSO INCLUDED STORAGE COSTS FOR A VEHICLE THAT SIZE THAT DOESN'T HAVE TO BE A CONSIDERATION AS WELL. UM, I THINK IT'S PREMATURE TO SUBMIT THIS AS A RECOMMENDATION WITHOUT ALL THOSE DETAILS. I CAN APPRECIATE THAT. I CAN APPRECIATE THAT. UM, UM, I WOULD LIKE, UH, COMMISSIONER GARBER TO GIVE US A CHANCE TO, DID YOU HAVE SOME OTHER THOUGHTS ON THAT? OKAY, WELL, WE ARE PRESSED FOR TIME. UH, THAT MUCH IS TRUE. [01:45:01] SO, UM, WHAT I'D LIKE TO CONFIRM IS IF WE DO HAVE A CONSENSUS AROUND, UH, SUPPORTING, UH, THE LEVERAGING OF ZOOM LICENSES, UH, TO WHATEVER EXTENT THAT WE CAN, AS THIS WILL BE CONFIRMED BY CTM, UH, FOR USE THAT PUBLIC FACILITIES, UH, FORCE FOR COMMUNITY MEETINGS AS COMMISSIONER GATES MENTIONED, WE WERE WORKING TOWARD THAT. I THINK WE DO HAVE CONSENSUS FOR THAT, RIGHT? I HOPE SO. THAT WAS THE ORIGINAL, UH, REQUEST. AND WHAT, UH, HAD COME BACK IN THIS DOCUMENT IS SOMETHING THAT WAS EXPANDED CONSIDERABLY. SO THE ORIGINAL REQUEST WAS JUST FOR ZOOM LICENSES, RIGHT? FOR CIVIC USE THAT WERE NOT, UH, CONNECTED TO ANY PHYSICAL FACILITY THAT, UM, CIVIC GROUPS, NEIGHBORHOOD ORGANIZATIONS COULD USE. RIGHT. AND I WANT, I WANT TO INTERJECT THERE BECAUSE YOU REMINDED ME, I DON'T WANT US TO FORGET WHAT LED US DOWN THIS PATH, UH, BECAUSE YOU REMINDED ME OF THE DIRECT INTERSECTION OF THE TYPES OF ENGAGED POPULATIONS THAT WOULD BE PARTICIPATING NEBULOUS COUNCILS AND OTHER AFFECTED POPULATIONS THAT MAY BE LESS INCLINED, UH, BUT YET WOULD STILL WOULD STILL BENEFIT FROM THAT TYPE OF ENGAGEMENT. I DO REMEMBER DISTINCTLY, UH, BIG CONCERNS BASICALLY ABOUT, UM, WANTING, YOU KNOW, THIS RISING TIDE TO REALLY RISE ALL BOATS. UM, YOU KNOW, EVEN THOSE THAT MAY NOT HAVE AN AWARENESS THAT, YOU KNOW, THAT THE TIDE IS RISING, UM, BECAUSE WE'RE LOOKING FOR THAT ENGAGEMENT. AND THEN THAT'S WHERE, THAT'S WHERE THE SPIRIT OF INVOLVING THE PUBLIC PROPERTIES WITH THIS RECOMMENDATION CAME FROM, IT WAS GREAT EQUITY, UH, THAT WAS IN MIND WHEN WE INCLUDED BOTH FACILITIES. SO I THINK, UM, FOR THOSE THAT ARE WILLING TO ENTERTAIN IT, THAT WOULD BE SCARED OF IT BECAUSE THE LIBRARY HAS BEEN A PERSISTENT PARTNER, UH, AND, AND HELPING TO ADDRESS DEVICE ACCESS. UH, ALTHOUGH AS WE MENTIONED, UM, YOU KNOW, I HAVE ANOTHER DISCUSSION THAT DICTATED THAT WAS A CHALLENGE DURING THE DEPENDENT. SO, BUT WE ARE PRESSED FOR TIME. SO WITH THAT, I'D LIKE TO ENTERTAIN A MOTION, UH, FOR A BUDGET RECOMMENDATION, WE CAN VOTE ON, UM, THINGS LIKE WE MIGHT BE A LITTLE SPLIT ON WHETHER OR NOT WE SHOULD INCLUDE THE VEHICLE, BUT WE DO HAVE ONE AT THE VERY LEAST THAT WE CAN VOTE ON. UH, W WE VOTE ON AFRICAN RELATION TO THE LICENSING. I WOULD RECOMMEND THAT WE JUST FOCUS ON THE ZOOM LICENSING FOR RIGHT NOW, BECAUSE IT'S FAIRLY REALISTIC ACCOMPLISHMENT THAT I BELIEVE THAT WOULD ACTUALLY BE ENTERTAINED BY COUNCIL. UH, WHEREAS, UH, SOME OF THESE OTHER REQUESTS ARE QUITE A BIT MORE MONEY, SO, UH, I'D LIKE TO JUST KEEP IT JUST TO THE ZOOM LICENSES IF POSSIBLE. YEAH. UH, WE HAVE A MOTION, UH, TO KEEP US TO ZOOM LICENSES, UH, BY COMMISSIONER GATES. AND THAT HAS BEEN SECOND TO, SO WITH THAT, WE'LL GO AHEAD AND HOLD A VOTE ALL IN FAVOR, UH, KEEPING THE SPREADS RECOMMENDATION, UH, TO ZEN WEISS'S FOR NOW. UH, PLEASE SAY AYE. ALL. OKAY. SO I'D LIKE TO GET AN ACCOUNTING OF THAT. UH, THAT WAS COMMISSIONER GATES, MICHELIN THOMPSON, BEAVERS, UH, COMMISSIONER VARSITY. WHO ELSE LET'S GO. GOOD COMMISSIONER SCOOPED UP ISLAND, COMMISSIONER ISLAND, COMMISSIONER AT THE DOCKER COMMISSION APODACA. OKAY. AND, UH, ALTHOUGH OPPOSED, UH, TO THAT SEVEN, ALL THOSE OPPOSED TO, UH, LIMITING THIS TO JUSTICE AND LICENSES, UH, PLEASE SAY, AYE, PLEASE SAY NAME AND ANYONE ABSTAINING AT THIS POINT. UH, PLEASE INDICATE, OKAY. I'M ALSO STANDING FROM THIS VOTE. UH, SO WE HAVE A VOTE, UH, TO LIMIT TO JUSTIN LICENSES, UH, SEVEN IN FAVOR, ZERO OPPOSED. UM, BUT COMMISSIONER ISLAND, DID YOU VOTE ON THIS ONE? YES. OKAY. WERE YOU IN FAVOR? I'M SORRY. IN FAVOR. [01:50:01] OKAY. SO WE HAVE A PEN AND PAPER AND, UH, TO ABSTAIN, IF MY MATH IS CORRECT WITH THAT, THE BUDGET RECOMMENDATION IS, IS PASSED, UH, THAT WE WILL, UH, BE PURSUING WITH CTM, UH, WHAT APPLICATION WE HAVE PRESUMED LICENSES AT BOTH FACILITIES AND COMMUTE FOR THE PURPOSES OF COMMUNITY MEETINGS AND ENGAGING WITH THE CITY WILL GIVE ME THE MEETINGS. OKAY. SO WITH THAT, THEN, UM, WE ARE FINISHED WITH THIS ON, ON A MORE GENZYME. AND ALTHOUGH WE DO HAVE OTHER THINGS LISTED HERE ON OUR AGENDA, IT WAS NEVER ATTENDED. WE WOULD ACTUALLY USE THE TIME IN OUR AGENDA FOR THESE ITEMS. SO I WILL GO OVER THEM VERY QUICKLY. UH, AND JUST TO SEE IF THERE'S ANY BIG PRESSING THAT ANYONE HAS FOR PERMISSION UPDATES BEGINNING [3.a. Digital Inclusion, Civic Engagement, and Strategic Technology and Telecom Policy Working Group] WITH, UH, THE VISUAL CULTURE, CIVIC ENGAGEMENT, STRATEGIC TECHNOLOGY, AND TELECOM POLICY WORKING GROUP. UH, JUST BASICALLY TO SAY THAT THE G TOPS PROCESSES IS A REVIEW PROCESS IS, IS ONGOING. UH, WE JUST HAD OUR, WE'RE APPROACHING OUR SECOND ROUND OF SCORING AND WE'LL BE MEETING, UH, NEXT WEEK, UH, TO FINALIZE THAT, UH, EVERYTHING IS MOVING FORWARD WITH THAT. SO THAT'S GOOD STUFF. UM, WE'RE GOING TO HAVE OUR REGULAR SCHEDULED MEETING AND BE ABLE TO HAVE MORE SUBSTANTIVE UPDATE, ANY OTHER PRESSING UPDATES HERE FOR, UH, ANY OF THE OTHER WORKING GROUPS? UH, NO, I'M NOT FROM, I DON'T HAVE ANY FROM THE TECHNOLOGY BOOKING GROUP BECAUSE WE DIDN'T HAVE A MEETING IN THE LAST TWO WEEKS. WE HAVE THE NEXT MEETING NEXT MONDAY. FAIR ENOUGH. THANK YOU. AND, UH, BY CHERYL ALEXANDER, ANY INFORMATION THAT YOU'D LIKE TO PROVIDE A BASE BRIEFLY ON THE AIRPORTS, SORRY. I'M SORRY. I'M SORRY. HOLD ON ONE SECOND BY SHARON, OF COURSE. UH, [3.c. Technology, Infrastructure, and Innovation Working Group] SORRY. YES, SIR. ALEXANDER, I JUST HAD ONE AGENDA UPDATE FOR THE, UM, INFRASTRUCTURE WORKING GROUP. UM, ON MONDAY WE ARE LOOKING AT, UM, PRESENTATION FROM AUSTIN TRANSPORTATION DEPARTMENT PER YOUR REQUEST. YES. THANK YOU. IN FACT, I WAS, I WAS EXCHANGING EMAILS ON THAT DURING THIS MEETING. THANK YOU FOR THE CONFIRMATION TO LOAD OFF MY BACK. OKAY. THANK YOU. VERY IMPORTANT. CALL UP THOUGH. THANK YOU FOR THAT, JOHN. UH, OKAY. [3.b. Knowledge, Information, and Data Stewardship Working Group] SO THEN, UH, WITH THAT, UH, BY SHOW ALEXANDER AND TO GO AT THE END OF OBSOLETE FOR THE BRIEF UPDATES FOR THE ACKNOWLEDGEMENT AND A STEWARDSHIP. SO, UM, JUST A BRIEF UPDATE ABOUT, UM, HAVING A REGULAR REGULARLY SCHEDULED MEETING. SO, UM, I WAS WORKING WITH, UH, JESSE TO SCHEDULE IT THE WEEK AFTER OUR REGULARLY REGULARLY SCHEDULED MEETING. UM, SO IN THIS CASE, IT'LL BE THE 21ST OF APRIL, UH, FOR THE KIDS WORKING GROUP, UH, FOR, SO THAT'S, THAT'S OUR PLACEHOLDER, UH, FOR THAT MEETING. AND, UM, YES, UH, I GUESS THE, THE MAIN UPDATE THERE ALSO VERY IMPORTANT CALL. THANK YOU FOR THAT. LOOKING FORWARD TO THAT AND FOR IT TO BE PART OF THOSE MEETINGS GOING FORWARD. AND WITH THAT, IT'S A GOOD OPPORTUNITY TO BRIEFLY JUST SAY, I KNOW ALL THE NEW COMMISSIONERS, UM, AS YOU CAN TELL, WE HAVE WORKING GROUPS THAT WE WORK ON THE TOPICAL AREAS OF THE COMMISSION AND BASED ON EVERYONE'S INDIVIDUAL INTEREST, THEY, THEY THEY'VE JOINED DIFFERENT WORKING GROUPS AND BASED ON OUR FORUM, WALKING QUORUM LIMITATIONS, AND YOU CAN ONLY BE PART OF SO MANY WORKING GROUPS IN ORDER TO MAINTAIN, UH, OUR QUORUM COUNT, BUT WE HAVE OPENINGS AND JUST ABOUT EVERY WORKING GROUP, I BELIEVE, UH, I THINK THERE MAY ONLY BE ONE OR TWO OPENINGS FOR THE, UH, TECHNOLOGY INFRASTRUCTURE, INNOVATION WORKING GROUP. UH, THERE'S UH, SEVERAL OPENINGS, UH, DIGITAL INCLUSION, CIVIC ENGAGEMENT IN STRATEGIC TECHNOLOGY AND TELECOM POLICY WORKING GROUP, AS WELL AS THE KNOWLEDGE INFORMATION AND DATA STEWARDSHIP WORKING GROUP. SO I'LL ENCOURAGE YOU TO, UH, INTERACT OF COURSE, WITH, UH, THE, UH, THE WORK PLAN AND THE, UH, MISSION STATEMENT, UH, THE BYLAWS THAT WOULD HELP TO BREAK DOWN THE DIFFERENT PRIORITIES OF THE WORKING GROUPS AND CAN MAYBE HELP, ALTHOUGH WE TRY TO MAKE THE TITLES THAT WORK ROUTES, PRETTY SHIRT BOARDS, UH, AND THEN HOPEFULLY WE'LL BE ABLE TO THEN JUMP IN AND PROVIDE YOUR EXPERTISE IN THOSE SMALLER GROUP SETTINGS, WHERE WE CAN REALLY GET IN DEPTH AND SOMETIMES DISCUSS THINGS MORE OPENLY THAT ARE POLITICALLY SENSITIVE. [01:55:01] WE WOULDN'T WANNA DISCUSS IN THIS, IN THIS SETTING. UM, SO WITH [FUTURE AGENDA ITEMS] THAT, THEN I'LL MOVE TO FUTURE AGENDA ITEMS. UM, WE HAVE A PRETTY ROBUST AGENDA SET FOR OUR NEXT MEETING, WHICH IS GOING TO INCLUDE, UH, PRESENTATIONS FROM, UH, I BELIEVE IT'S GOING TO INCLUDE SOME PRESENTATIONS FROM SOME PROVIDERS THAT WE'VE REACHED OUT TO, UH, BASED ON THEIR EFFORTS TO INTERACT WITH THE EMERGENCY BROADBAND, UH, UH, PROGRAM. UH, I BELIEVE WE'RE ALSO GOING TO HAVE A PRESENTATION FROM CHRIS STEWART CTM, AND THERE WILL BE MORE IN DEPTH CONVERSATION ON THE MOTIVATIONS OF THE WORKING GROUPS AND EVERYTHING THAT WE CAN HOPEFULLY SPARK MORE INTEREST FROM OUR COMMISSIONERS AND, AND, UH, COMPLETE THOSE DIFFERENT, UH, BODIES AS WELL. I'D LIKE TO TURN TO JESSE AND TO SEE IF I'M LEAVING OUT ANYTHING THAT WE'VE EARMARKED FOR OUR FUTURE AGENDA. YES, TIRPITZ. WE HAVE ELECTION OF OFFICERS AT OUR NEXT MEETING. UH, SO KEEP THAT IN MIND, WE'LL HAVE TO TAKE A VOTE ON OUR TWO, UH, POSITIONS OF CHAIR AND VICE CHAIR. UH, SECONDLY ISIS, UH, OUR PLAN IS TO HAVE THE G TOPS 2021 GRANT AWARD RECOMMENDATIONS PRESENTED AT THAT MEETING APRIL 14TH MEETING. UH, SO THAT WILL BE A PRESENTATION AND A VOTE. OKAY, GREAT. THANK YOU FOR THAT. UH, AND THAT WILL BE FINALIZED, UH, NEXT WEEK AS PART OF THE ROUND TO REVIEW PROCESS, UH, LOOKING FORWARD TO FINALIZING THAT AND, AND TO HAVING, UH, SOME GREAT RECOMMENDATIONS OF ORGANIZATIONS TO A CERTAIN AUSTIN FOR US ALL TO VOTE ON HERE, UH, AT OUR NEXT MEETING. UM, I HAVE A QUESTION HERE, UH, JESSE, UH, WILL YOU TAKE IT ON AS AN ACTION ITEM TO FORMAT OUR, UH, COMMISSION RESOLUTION WITH THE VOTE TABULATION INTO, UH, AN AGENDA ITEM REQUEST? CAN YOU DO THAT? YES, I CAN, UH, FOR, FOR DISCUSSION AT THE NEXT MEETING YET, SO I CAN TAKE THAT ON. OKAY. THANK YOU. THANK YOU FOR RECONFIRMING THAT ONE, TRISHA GATES, ANY, ANY OTHER FEEDBACK OR THOUGHTS FOR FUTURE AGENDA ITEMS? OKAY. WITH THAT THEN, UM, I WILL ENTERTAIN A MOTION TO ADJOURN OUR MEETING, TO ADJOURN THE MEETING, A MOTION TO ADJOURN BY COMMISSIONER DASGUPTA AND A SECOND, SECOND, AND A SECOND BY COMMISSIONER. NOW WITH THAT, THEN ALL IN FAVOR OF ADJOURNMENT, PLEASE SAY, AYE, AND SHOW YOUR HAND. ANYONE OPPOSED ANYONE ABSTAINING? ALL RIGHT. WE VOTED UNANIMOUSLY TO ADJOURN OUR MEETING. THANK YOU SO MUCH AGAIN, EVERYONE FOR PARTICIPATING. WELCOME. AGAIN, SOME NEW CONDITIONERS, UH, REALLY GLAD TO HAVE YOU REALLY EXCITED TO BE WORKING WITH YOU. I LOOK FORWARD TO OUR FUTURE MEETINGS THIS WEEKEND, EVERYBODY. BYE . * This transcript was created by voice-to-text technology. The transcript has not been edited for errors or omissions, it is for reference only and is not the official minutes of the meeting.