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[00:00:01]

IS THERE A COMMISSION CHAIR CALLING THE MEETING

[CALL TO ORDER]

TO ORDER AT 6:00 PM.

THIS IS THE ADVISORY COMMISSION MEETING FOR OCTOBER 11TH, UH, WITH PEOPLE ATTENDING PLUS SOME VIDEO CONFERENCING.

UH, SO LET'S CALL IT A ROLE.

THE COMMISSIONER IS CRAIG NAZER HERE.

NANCY GAMER.

SHE MIGHT BE HERE.

PALMER NEW HOUSE, EDWARD FLORES, MONICA FRIENDED HERE.

I HEARD HER SHE'S HERE.

JOANNE NORTON HERE.

LOT OF SMUGGLER HERE, RYAN CLINTON HERE.

AND I WOULD ALSO NOTICE, I THINK NANCY IS THERE TOO.

SO FOR SOME REASON THEY WEREN'T, THEY WEREN'T HEARING NUMBER.

OKAY.

NANCY IS HERE.

I SEE HER ON.

OKAY.

UH, LISA MITCHELL HERE, KATIE YARROW HERE.

UH, DR.

JOHN BRANDIS HERE, YOLANDA RODRIGUEZ, PACHECO LOUISE HERRERA HERE.

OKAY.

SO THAT'S GOOD.

UH, I WANT TO REMIND EVERYBODY REGARDING CONFLICT OF INTEREST.

IF ANYONE THINKS THEY HAVE A CONFLICT OF INTEREST WITH ANY AGENDA ITEM, PLEASE SPEAK UP.

UH, WE HAVE NO CITIZENS COMMUNICATION TODAY.

UH, NOW WE'RE GOING TO THE AGENDA THEN.

SO FIRST THING IS

[1. APPROVAL OF MINUTES]

APPROVAL OF MINUTES.

THE MINUTES HAVE BEEN POSTED ONLINE.

SO I AM AN ENTERTAINING, A MOTION.

SO MOVED I'LL SECOND THAT IT'S BEEN MOVED TO SECOND.

ANY DISCUSSION ABOUT THIS? OKAY, WELL, UH, LET'S HAVE A ED D SO DO WE ALL, UH, IS A CONSENSUS VOTE? YES.

OKAY.

SO PASS ON CONSENSUS STAFF BRIEFINGS, THE FIRST ONE AUSTIN ANIMAL

[2a. Austin Animal Center and Animal Services Reports.]

CENTER AND ANIMAL SERVICES REPORTS ON GOOD EVENING COMMISSIONERS, UH, JASON , UH, AUSTIN ANIMAL SERVICES.

SO, UH, HERE'S THE NEWS FOR SEPTEMBER FIVE.

OUTCOME PERCENTAGE WAS 98%.

WE HAD A TOTAL OF 1,200 ANIMALS THAT WERE BROUGHT INTO THE SHELTER DURING THAT PERIOD.

UH, WE HAD A TOTAL OF 793 ANIMALS THAT WERE ADOPTED, INCLUDING ONE POTBELLY PIG.

UM, WE HAD A TOTAL OF 108 DOGS AND CATS THAT WERE RETURNED TO THEIR OWNERS, EITHER THROUGH OUR RTO OR THROUGH OUR RTO ADOPT, UH, ANIMAL PROTECTION.

WE'RE ABLE TO RETURN 80 ANIMALS TO OWNERS IN THE FIELD.

UM, DURING THEIR ENGAGEMENTS, THEY WERE ALSO ABLE TO HAND OUT 40 FENCING APPLICATIONS AND IMPOUNDED 151 INJURED ANIMALS AND DELIVER AN 83 ANIMAL WILDLIFE, ANIMAL SAUCE AND WILDLIFE RESCUE.

UM, WE HAD A TOTAL OF $104 VOLUNTEERS DONATE A 1000 588, 89 HOURS TO THE SHELTER.

UM, WE WERE ALSO ABLE, UH, EVEN DURING THE PANDEMIC TO HOLD FOR ADDITIONAL ORIENTATIONS FOR NEW VOLUNTEERS FOR SEPTEMBER.

SO WE WERE, UH, INTRODUCED A HUNDRED, THREE, 103 MORE PEOPLE TO THE SHELTER PROGRAMS. AND, UM, 22 NEW VOLUNTEERS ATTENDED THEIR FIRST TRAIN AND OR MENTORSHIPS.

WE HAVE, UH, MORE THAN 240 FAMILIES PROVIDED FOSTER CARE AND A TOTAL OF 160 ANIMALS ARE ADOPTED DIRECTLY FROM FOSTER CARE.

CURRENTLY THERE'S 1,291 APPROVED FOSTERS IN OUR GIFT PULSE SYSTEM.

AND WE WERE ABLE TO PROCESS 105 NEW OFF, UH, APPLICATIONS.

CURRENTLY THERE'S 345 ANIMALS IN FOSTER.

UH, 264 ANIMALS WERE TRANSFERRED TO 32 AAC PARTNERS.

UM, WITHIN OUR VET SERVICES, UH, WE TREATED, UH, 54 CASES OF EMERGENCY CASES OR AAC.

UM, WE HAD 43 CASES TRANSFERRED TO THE EMERGENCY CLINIC ALONG WITH THOSE AND OTHER, OTHER ANIMALS THAT WERE TAKEN TO THE CLINIC.

UM, FOR THE MONTH OF SEPTEMBER, WE HAD WERE INVOICED $36,615.

UM, WE HAD 573 SPAY NEUTER SURGERIES PERFORMED AT AAC, UM, FOR OUR COMMUNITY CAT PROGRAMS THROUGH TNR, WE HAD 184 ANIMALS GET PROCESSED THROUGH SEPTEMBER, WHICH, UH, WE WERE INVOICED 1000 OR $12,999 THROUGH OUR SNR PROGRAM.

WE HAD 16 CATS GO THROUGH IT, UH, WHICH WAS $1,349.

UM, I JUST GOT THESE NUMBERS TODAY, BUT WE, FOR THE SPAY-NEUTER SURGERIES THAT HAPPENED IN THE COMMUNITY, UH, THROUGH EMANCIPET WE HAD 565 THAT WERE DONE.

UM, WE WERE INVOICED $53,701, UM, THAT I FIGURE MAY GO UP.

THAT'S THE INITIAL COST THAT WE WERE USUALLY AS A PROCESS OF THE NUMBERS.

WE'LL SEE INVOICES COME IN OVER THE NEXT COUPLE OF MONTHS.

UM, SO THAT THAT'S THE INITIAL COST FOR THIS ONE.

[00:05:01]

UH, OVERALL WE HAVE 1055 VET EXAMS. WE HAD, UH, FIVE ORTHOPEDIC SURGERIES AND 19 OTHER SPECIALTY SURGERIES, AMPUTATIONS, MASS REMOVALS, DENTAL REPAIRS, THINGS LIKE THAT.

UM, BUT THEN PET RESOURCE CENTER, WE WERE ABLE TO HAND OUT 1,342 BASIC FOOD ITEMS AND DEFERRED 15 DOGS WITH BEHAVIOR ISSUES FROM ACTUALLY ENTERING THE SHELTER.

UM, WE HAD 116 FOUND AMMO REPORTS AND 113 LOSS ANIMAL REPORTS WERE FILED WITH THE, WITH THE ONLINE SYSTEMS THAT WE WERE ABLE TO IMPLEMENT THE LAST, UH, YEAR.

AND, UM, OUR TECHS PROGRAM SEEMS STILL TO BE GOING STRONG.

WE HAD 133 NEW SUBSCRIBERS ADDED TO THAT GOOD EVENING COMMISSIONERS, DON BLAND CHIEF ANIMAL SERVICES OFFICER.

I ALSO WANT TO REPORT THAT, UH, OUR NEW PROGRAM THAT WE LAUNCHED, UH, INTO AUGUST THE HOME TO HOME TO ALLOW PEOPLE TO REHOME THEIR PETS WITHOUT HAVING TO COME TO THE SHELTER.

SINCE THE FIRST TWO MONTHS WE'VE HAD 115 REHOME THAT DIDN'T COME TO THE SHELTER, THEY WERE REHOMED, UH, YOU KNOW, FROM THE ADOPTERS, UH, TO THE OWNERS ORIGINALLY.

SO THAT CAP 115 OUT IN THE FIRST COUPLE OF MONTHS.

SO WE WERE EXCITED ABOUT THAT ON

[2b. COVID Update. ]

THE COVID UPDATE.

UH, YOU KNOW, THE CITY MOVED FROM STAGE FIVE TO STAGE FOUR, BUT THAT REALLY DIDN'T AFFECT US BECAUSE WE DIDN'T MAKE ANY CHANGES WHEN WE MOVED TO STAGE FIVE.

UM, THE ONLY THING THAT COULD AFFECT US IN THE FUTURE IS, UH, STAFFING ISSUES BASED ON SOME NEW CITY GUIDELINES.

IF YOU WATCH PREVIOUS COUNCIL MEETINGS THIS YEAR, IF A STAFF MEMBER IS FULLY VACCINATED AND THEY GET EXPOSED TO COVID, I, AND START EXPERIENCING SYMPTOMS, THEY CAN HAVE 40 HOURS OFF WITH PAY WHILE THEY GET TESTED.

AND IF THEY BECOME POSITIVE, UH, THEN THEY CAN HAVE ANOTHER 80 HOURS PAID TIME OFF.

SO YOU COULD HAVE SOMEONE THAT COULD BE AT THREE WEEKS.

AND SO THAT MIGHT ADVERSELY AFFECT US ON STAFFING.

IF WE HAVE A LOT OF FOLKS, UH, THAT GET TESTED AND GET POSITIVE.

SO THAT'S REALLY THE ONLY THING THAT COVID RELATED, THAT'S BEEN CHANGED.

UM, EVERYTHING ELSE IS GOING ON.

UM, I THINK THAT'S ALL THAT I HAVE ON THAT.

AND I KNOW WE HAVE A FULL AGENDA TONIGHT, SO I'LL KEEP IT SHORT.

AND I'LL TALK ABOUT SOME OF MY OTHER TOPICS DURING OUR MICROCHIPPING WORK GROUP.

THANK YOU.

I HAVE A, THE QUESTION AND THIS IS ABOUT COMMUNITY CATS.

I HAD A, UM, CITIZEN SAID SHE'D BEEN TAKING CARE OF THESE COMMUNITY CATS AT A COMMERCIAL AREA FOR A NUMBER OF YEARS, NEW RENTERS MOVED INTO THIS COMMERCIAL BUILDING AND THEY TOLD HER THAT SHE COULDN'T FEED CATS THERE ANYMORE.

AND HER, I HADN'T REALLY HEARD ABOUT THIS BEFORE.

I DON'T KNOW IF THERE'S, IF THERE'S ANY WAY, ANY KIND OF THING YOU HAVE TO DO WITH THAT.

I'M NOT FAMILIAR WITH THAT EITHER THAT HADN'T CAME UP SINCE I'VE BEEN HERE, BUT, UH, IF YOU KNOW THAT THERE ARE STRIKEOUTS LIVING IN THE AREA AND COMMUNITY CATS BEING CARED FOR, UH, SHE CAN OBVIOUSLY GET, NOT GO ON THEIR PROPERTY TO FEED THEM, BUT SHE COULD MOVE NEXT DOOR NEARBY, NEARBY AND THEY'LL FOLLOW THE, OKAY.

WELL, I JUST WAS CURIOUS CAUSE I HAD THAT QUESTION.

I HAD NO IDEA WHAT TO SAY.

ANY OTHER QUESTIONS? YEAH.

I HAVE TWO QUESTIONS.

UM, ON THE ANIMALS THAT YOU'RE SHOWING AT WERE RETURNED TO OWNER OR RETURNED TO OWNER ADOPT, WHAT, WHAT IS THE DIFFERENCE? SO, UH, AMBULANCE TURNED DOWN OR ADOPT IT'S BECAUSE IT'S BEING KEPT PAST THE STRAIGHT HOLD PERIOD.

SO THE, THE INDIVIDUAL, UM, DIDN'T PICK IT UP DURING THE STRAIGHT HOLD.

SO THEN IT BECAME THE CITY'S PROPERTY.

AND SO, BUT IT'S GOING BACK TO THE OWNER.

SO WE, IT AS A RETURN TO OWNER AND ADOPT.

OKAY.

THAT WAS J I WAS JUST CURIOUS ON THAT ONE.

AND THEN, UM, ON THE OTHER ONE ON YOUR ANIMALS THAT WERE TRANSFERRED OUT, YOU SHOW 265 WERE TRANSFERRED OUT 172 DOLL OR AN ADA, WHICH ADDS UP TO 260.

SO WHAT ARE THE OTHER FIVE? OH, IS IT SMALL ANIMALS OR SOMETHING? BIRD, BUT I MEAN IT'S 200 AND BEFORE, YEAH, I DIDN'T CAPTURE IN THE NARRATIVE, BUT, UH, THERE WERE SIX OTHER ANIMALS LIKE WILDLIFE AND BIRDS OR ESSENTIALLY WILDLIFE, UM, DIFFERENT ANIMALS, BUT WHICH NUMBERS ARE YOU I'M LOOKING AT? UM, HANG ON, LET ME GO BACK DOWN TO THE PAGE 265 ANIMALS TRANSFERRED TO 32 AAC

[00:10:01]

RESCUE PARTNERS UNDER OH YES.

THERE, THERE WAS, WE SENT OUT A REVISED ONE.

THERE WAS, THERE WAS AN ERROR IN THAT, SO, YEAH.

SORRY ABOUT THAT.

OH YEAH.

THIS WAS THE ONE THAT WAS ON BACKUP.

YEAH, WE HAVE TO, UNFORTUNATELY I DIDN'T GET IT.

I DIDN'T GET IT UP IN OUR, SEE THE ERROR UNTIL AFTER THE POSTING PERIOD.

SO IT'LL BE REVISED TOMORROW ONLINE, BUT YEAH, WE SENT AN EMAIL.

OKAY.

YOU PROBABLY DIDN'T SEE IT.

THANK YOU.

ANY OTHER QUESTIONS? YEAH.

YES.

PALMER, I HAVE A COUPLE OF QUESTIONS, UM, ON THE ANIMALS THAT THE APO, UH, OFFICERS ARE RETURNING THEM IN THE FIELD.

ARE YOU CAPTURING ANY DATA ON THAT AND ARE MICROCHIPS OR ANYTHING BEING OFFERED AT THAT TIME? UH, FOR THOSE PETS? YES.

THEY, THEY PUT ALL THEIR CONTACT INFORMATION WHEN THEY HAVE, UH, AN ACTIVITY IN, IN CHAMELEON AND THEY ARE ALWAYS OFFERING MICROCHIPS IN THE FIELD AND THEY HAVE THE ABILITY TO MICROCHIP IN THE FIELD ALSO.

OKAY.

THANK YOU.

AND THEN, UM, UNDER THE, THE AREA WHERE A LOT OF IT WAS JUST TALKING ABOUT ON THE ANIMALS TRANSFERRED, THAT INCLUDES TRANSPORT, IS THAT CORRECT? YES.

COULD WE START GETTING THAT? IT WOULD BE BROKEN DOWN, LIKE IN A SEPARATE CATEGORY, KIND OF LIKE LOCAL TRANSFERS AND THEN LIKE OUT OF STATE TRANSFERS MAYBE.

AND THEN WE, AFTER THE LAST MEETING, UH, BELINDA HAD SENT THROUGH SOME INFORMATION THAT HAD BEEN REQUESTED AT THE LAST MEETING THAT INCLUDED A LIST OF THE ANIMALS THAT HAD LEFT ON TRANSPORT AND ON THAT LIST THAT WE RECEIVED, UM, I JUST WANTED TO ASK, THERE WERE A COUPLE OF THEM MORE LONG STAY, BUT ALSO QUITE A FEW OF THEM WERE SMALL.

AND THEN ALSO SOME OF THEM WERE LISTED AS NOT BEING SPAYED OR NEUTERED.

IS THAT CORRECT? OR MAYBE THAT LIST JUST HADN'T BEEN UPDATED.

IF ARE YOU QUESTIONING THE SPAIN NEUTER? UH, IF THE RESCUE, IF THEY PULL AN ANIMAL BEFORE IT'S SPAYED AND NEUTERED, THEY CAN TAKE THAT ANIMAL, BUT THEIR AGREEMENT IS THEY HAVE TO HAVE IT FIXED WITHIN 30 DAYS.

SO TRANS TRANSPORT WOULD BE INCLUDED IN THAT THEY COULDN'T GO OUT YESTERDAY.

OKAY.

THANK YOU.

ANY OTHER QUESTIONS? OKAY, WELL THEN LET'S GO ON TO THAT, THAT INCLUDED THE COVID UPDATE.

SO LET'S GO ON TO BRIEFING ON EXPIRATION OF EVICTION MORE.

OH NO, THAT'S THE WRONG ONE.

THAT'S THIS ONE, UH, OFFICE

[2c. Office of the City Clerk Refresher Training: Roles and Responsibilities]

OF THE CITY CLERK, REFRESHER TRAINING ROLES AND RESPONSIBILITIES.

GOOD EVENING, EVERYONE.

UM, I'M MYRNA RIOS WITH THE CITY CLERK'S OFFICE AND JOINING ME IS STEPHANIE HALL WHO I'M SURE EVERYONE IS, UM, HAS EITHER SPOKEN TO, OR AT SOME POINT, UM, EMAILED OR SOMETHING WITH REGARD TO, UM, NUMBER TRAINING.

UM, SO WE ARE HERE TODAY JUST TO PROVIDE A REFRESHER TRAINING ON THE, UH, ROLES AND RESPONSIBILITIES, UH, BECAUSE WE HAVE BEEN RECEIVING SO MANY EMAILS, UM, AND INQUIRIES ABOUT, UM, HOW OR MISCOMMUNICATION ON HOW AGENDA ITEMS ARE POSTED.

AND, UM, IT'S JUST BECOME, YOU KNOW, UH, VERY FREQUENT.

SO THAT'S WHY WE'RE HERE.

AND WE FIGURED WE PROVIDE EVERYONE WITH, UM, A REFRESHER SO THAT WE'RE ALL ON THE SAME PAGE ON HOW TO REQUEST ITEMS BE POSTED OR, UM, THE BYLAWS PROCESSES, UM, AND HOW AN ITEM, YOU KNOW, GET STARTED.

HOW MANY MEMBERS CAN ADD AN ITEM TO THE AGENDA OR THE MEMBER, YOU KNOW, MEMBERS AS A WHOLE.

UM, SO THAT'S WHAT WE'RE HERE FOR.

THAT IS WHAT THE TRAINING IS ABOUT.

UM, AND SO WITH THAT, WE'LL JUST GO AHEAD AND GET STARTED.

AND IF YOU HAVE ANY QUESTIONS, WE CAN TAKE THOSE AT THE END OF THE TRAINING.

SO I'LL TURN IT OVER TO STEPHANIE SO THAT SHE CAN BEGIN.

OKAY.

I LIKE MYRNA SAID, I'M STEPHANIE HALL WITH THE CITY CLERK'S OFFICE ON THE BOARDS AND COMMISSIONS COORDINATOR.

YOU'RE PROBABLY GETTING BLAST EMAILS FROM ME.

THAT'S WHO I AM BEHIND THE SCREEN.

THANKS FOR LETTING US BE HERE TODAY.

I JUST WANTED TO DO SOME, A LOT OF YOU HAVE SEEN THIS.

THIS IS A REFRESHER TRAINING THAT WE DO ANYTIME YOU'RE REAPPOINTED.

SO I KNOW SEVERAL OF YOU MIGHT HAVE JUST SEEN THIS WITHIN THE PAST SIX MONTHS, BUT I JUST PARED IT DOWN TO A COUPLE OF SLIDES.

I JUST WANTED TO GO OVER THOSE REALLY.

FIRST OF ALL, EVERY BOARD AND COMMISSION THAT'S OUTLINED IN CITY CODE IS SUBJECT TO THE TEXAS OPEN MEETINGS ACT.

SO THAT IS WHAT CONTROLS EVERYTHING THAT WE DO.

[00:15:01]

I'LL LET ME, I GUESS I CAN HEAR THE SLIDES.

THERE WE GO.

PERFECT.

SO ONE OF THE, OBVIOUSLY ONE OF THE THINGS THAT FALLS INTO THAT CATEGORY THAT'S THE MOST IMPORTANT IS THE AGENDA POSTINGS.

THE TOMA REQUIREMENT THAT'S TOTALLY SHORT FOR TEXAS OPEN MEETINGS ACT IS THAT AN AGENDA BE POSTED AT LEAST 72 HOURS IN ADVANCE.

THAT IS THE TOMA REQUIREMENT.

IT'S HARD AND FAST RULE.

WE CAN'T CHANGE OR ADAPT THAT EVERY SINGLE MEETING AGENDA NEEDS TO INCLUDE THE DATE, THE TIME, THE PLACE AND THE SUBJECT OF EACH ITEM.

IN ORDER TO BEGIN A MEETING, YOU HAVE TO HAVE A QUORUM TO CONVENE.

THAT'S ALSO TELLING A REQUIRED REQUIREMENT AND MEETINGS ARE AT LEAST REQUIRED TO BE AUDIO RECORDED.

SO Y'ALL ARE RECORDED BY IT, ET CETERA.

SO THAT TAKES CARE OF THAT REQUIREMENT, BUT THAT'S THE MINIMUM REQUIREMENT.

THOSE RECORDINGS ARE THEN KEPT INDEFINITELY.

YOU WILL FIND THESE RECORDINGS ON, YOU SHOULD FIND YOUR, THESE RECORDINGS ON YOUR WEBPAGE.

THAT'S WHERE THEY ENDED UP BEING POSTED.

AGENDAS ARE A CRITICAL PART OF THE CITY'S DUTIES TO PROVIDE TRANSPARENCY TO THE PUBLIC.

THAT IS WHY WE POST THE AGENDAS.

AND SO IT'S REALLY IMPORTANT JUST TO KEEP IN MIND THAT YOUR GENDERS SHOULD BE WRITTEN SO THAT ANY REASONABLE PERSON CAN UNDERSTAND WHAT YOU MIGHT BE TALKING ABOUT.

WHAT IS THE INTENTION? WHAT ACTION MIGHT WE BE DOING? WHAT IS GOING TO HAPPEN? SO THE PUBLIC KNOWS THEY SHOULD INCLUDE ALL ISSUES TO BE CONSIDERED ANY ACTION AND ANY VOTE THAT YOU MIGHT HAVE SCHEDULED.

THE TYPICAL EXAMPLE THAT WE SEE ON AGENDAS, BECAUSE IT COVERS MOST THINGS, POSSIBLE DISCUSSIONS AND ACTION OF TO ALLOW YOU THE MOST VERSATILITY.

NOW, AGENDAS ARE COMPILED BY THE STAFF LIAISON WITH INPUT FROM PRETTY MUCH EVERYBODY, THE EXECUTIVE LIAISON MEMBERS, THE COMMISSIONERS, OR THIS AND THE STAFF THAT IS THE RESPONSIBILITY OF THE CHAIR TO APPROVE THAT FINAL AGENDA.

BUT IT'S JUST IMPORTANT TO KEEP IN MIND THAT THAT IS NOT DISCRETIONARY AUTHORITY TO REMOVE AN ITEM, BUT THINGS MIGHT HAVE TO BE SHIFTED BASED ON THE TIME ALLOTMENT THAT YOU HAVE, WHETHER IT BE POSTPONED, OR WE NEED TO ADD SOMETHING BECAUSE OF URGENCY NOW TO GET AN ITEM ON AGENDA.

AND THIS IS THE CASE, NO MATTER WHAT METHOD IS BEING USED, YOU NEED TO HAVE AT LEAST TWO PEOPLE TO GET AN ITEM ON THE AGENDA.

SO SOMEONE SUGGESTED, WELL, AT LEAST ONE SPONSOR.

THOSE ARE TYPICALLY DONE IN TWO COMMON WAYS.

ONE AT A MEETING DURING FUTURE BUSINESS ITEMS, A MEMBER CAN SUGGEST IT THAN JUST SOMEONE SPONSORS THAT SAYS I WOULD LIKE THAT AS WELL.

IT CAN BE ADDED TO THE NEXT AGENDA, OR THIS CAN BE DONE VIA EMAIL COORDINATING WITH THE STAFF LIAISON PRIOR TO A MEETING, YOU WOULD SEND THAT EITHER WITH, YOU ALREADY HAVE A CO-SPONSOR IN MIND, AND YOU WOULD JUST ATTACH THAT IN YOUR EMAIL, OR YOU CAN USE THE LIAISON TO ASK IF THEY CAN HELP YOU FIND A SPONSOR.

AND SHE WOULD SEND THAT OUT AND SAY, WHAT ANYONE ELSE LIKE TO SPONSOR THIS ITEM? EVERY SINGLE AGENDA NEEDS TO ALLOW FOR PUBLIC COMMENT.

WE BREAK THAT DOWN INTO KIND OF TWO FORMS, WHICH I KNOW THAT Y'ALL FAMILIAR WITH, THAT WE TYPICALLY SAY CITIZEN COMMUNICATION.

AND THAT GENUINELY REFERS TO THAT PERIOD OF TIME SET ASIDE AT THE BEGINNING OF A MEETING, OR IF YOU'RE LIKE LISTENING TO COUNCIL MEETING, IT'S USUALLY AT NOON WHEN SOMEONE CAN COME AND SPEAK ON ANYTHING THAT THEY WOULD LIKE, THAT IS NOT AN AGENDA ITEM.

SO THAT'S JUST THEIR TIME TO ADDRESS THE BODY ABOUT ANY TOPIC OF THEIR CHOICE.

THAT IS SOMETHING THAT YOU CAN ACTUALLY LIMIT TO THE NUMBER OF PEOPLE.

TYPICALLY IT'S 10.

I DON'T KNOW IF THAT'S SOMETHING THAT YOU, THAT YOU ALL EXPERIENCE A LOT.

OKAY, HERE, I'M GETTING SOME NODS.

SO YES YOU DO.

THAT IS A NUMBER THAT YOU CAN LIMIT.

AND LIKE I SAID, IT USUALLY HAPPENS AT THE BEGINNING.

THE OTHER THING THAT'S A BIT MORE COMMON IS SPEAKER SIGNUP.

WE CALL IT SPEAKER SIGN UP BECAUSE THEY'RE SIGNING UP TO SPEAK ON A SPECIFIC AGENDA ITEM.

THERE CAN BE NO LIMIT PLACED ON THE NUMBER OF INDIVIDUALS THAT ARE SIGNING UP TO SPEAK ON AN ITEM.

THAT'S A STATE REQUIREMENT.

THE ONLY EXCEPTION TO THIS IS AN ITEM THAT IS LISTED AS A BRIEFING AND A BRIEFING IS KIND OF WHAT WE ASSUME A BRIEFING WOULD MEAN.

A BRIEFING IS SOMETHING FROM STAFF OR SOME OTHER ENTITY THAT THEY'RE JUST PRESENTING INFORMATION TO YOU.

YOU CAN ASK CLARIFYING QUESTIONS OF THAT ITEM, BUT IF SOMETHING'S A BRIEFING, THERE REALLY SHOULDN'T BE ANY DISCUSSION AND THERE CANNOT BE ANY ACTION, BUT THAT'S THE ONLY ITEM ON AN AGENDA IN WHICH THERE IS NO PUBLIC COMMENT.

MOST SPEAKERS SIGN UP JUST A QUICK OVERVIEW OF THE BOARD.

BYLAWS, EVERY SINGLE BOARD AND COMMISSION HAS A STANDARD SET OF BYLAWS.

IT INCLUDES THE BOARD'S MISSION PROCEDURES FOR SELECTING OFFICERS.

IT USUALLY OUTLINES THE DUTIES OF HIS OFFICERS.

IT ALSO LISTS THE REQUIREMENTS FOR ESTABLISHING A COMMITTEE OR WORKING GROUP.

AND I KNOW PREVIOUSLY YOU'LL HAVE ALL EXPERIENCED THIS AS WELL.

YOU DID NOT HAVE ANY COMMITTEES WE'RE WORKING ON TRYING TO GET YOU A COMMITTEE.

IT ALSO INCLUDES THE GUIDELINES FOR POSTING MEETINGS.

IT'S GOING TO HAVE SOME GENERAL WORDING THERE ABOUT THAT.

FOLLOWING TOMA AND USING ROBERT RULES OF ORDERS.

ALL THE CURRENT BYLAWS SHOULD BE POSTED ON YOUR WEBPAGE.

GOING ALONG WITH THAT, THERE IS AN, A BED, A BYLAW AMENDMENT PROCESS IN CITY CODE AND OUTLINES THAT ALL BYLAW AMENDMENTS HAVE TO GO THROUGH THE AUDIT AND FINANCE COMMITTEE.

THEY HAVE TO REVIEW AND APPROVE A RECOMMENDATION FIRST.

[00:20:01]

AND THEN THEY SEND THAT RECOMMENDATION ONTO FULL COUNCIL B BEFORE THOSE BYLAW AMENDMENTS CAN BE CODIFIED.

SO THE ORDER TO DO THAT IS YOU WOULD START AT THE COMMISSION LEVEL.

YOU WOULD PROPOSE SOME BYLAW AMENDMENTS, MAKE SOME, SOME SUGGESTIONS, YOU APPROVE THOSE AT A MEETING.

THEN THOSE GET ROUTED TO ME.

WE GET WHAT WE CALL THE RED LINE VERSION OF THE CHANGES THAT YOU WANT TO MAKE.

THEN WE PRESENT THEM TO AUDIT AND FINANCE.

WE DEFINITELY INVITE THE CHAIR OR VICE CHAIR IF THEY WOULD LIKE TO SPEAK ON THAT AUDIT AND FINANCE, THAT MAKES THEIR RECOMMENDATION.

AND THEN IT'S AUTOMATICALLY FORWARDED TO COUNCIL BASED ON THEIR RECOMMENDATION.

AND THEN FINAL FRUIT.

ONCE COUNCIL MAKES THAT FINAL APPROVE APPROVAL.

THE BYLAW CHANGES ARE IN FACT, JUST A LITTLE CLARIFICATION ON COMMITTEES AND WORKING GROUPS, BECAUSE I DO GET THIS QUESTION A LOT.

WHAT ARE THE DIFFERENCES BETWEEN COMMITTEES AND WORKING GROUPS? THE BIGGEST ONE IS THAT A COMMITTEE IS A MORE PERMANENT BODY.

THEY ARE INTENDED FOR A LONG-TERM PROJECTS.

IT'S SOMETHING THAT HAS TO BE OUTLINED IN THE BYLAWS AND WORKING GROUP.

ON THE OTHER HAND IS A TEMPER, A TEMPORARY BODY.

SOMETHING THAT CAN BE SET UP DURING A MEETING, BOTH OF THESE THINGS ARE GOING TO BE LESS THAN A QUORUM.

A WORKING GROUP THOUGH, WILL DISSOLVE AS SOON AS THAT GROUP MEETS AND THEN PRESENTS THEIR FINDINGS OR THEIR REPORT OR WHATEVER IT IS BACK TO THE FULL BOARD.

UM, A COMMITTEE ON THE OTHER HAND, ONCE THAT'S BEEN APPROVED AND ADDED TO YOUR BYLAWS, THE ONLY WAY TO DISSOLVE THAT COMMITTEE IS TO DO THE SAME PROCESS.

AGAIN, YOU HAVE TO TAKE IT BACK THROUGH AUDIT AND FINANCE TO DISSOLVE THAT COMMITTEE.

THE REQUIREMENT FOR COMMITTEE IS THAT THEY MEET AT LEAST QUARTERLY.

AND IF YOU DO HAVE A FORMAL COMMITTEE ARRANGED, THEY THEN GET STAFF SUPPORT JUST AS YOU WOULD YOUR COMMISSION.

THEY ALSO HAVE TO FOLLOW TOMA.

SO ALL THEIR MEETINGS NEED TO BE POSTED RECORDED.

FOLLOWING THOSE KINDS OF REQUIREMENTS.

AGAIN, WORKING GROUPS MUCH MORE FLEXIBILITY THERE.

THEY CAN MEET HOW THEY WANT, ESPECIALLY NOW A LOT OF THE WORKING GROUPS ARE JUST MEETING VIRTUALLY WHENEVER THEY CAN, BECAUSE THEY DON'T, THEY'RE NOT REQUIRED TO FOLLOW TOMO.

I CAN TELL I'M GOING THROUGH THIS REALLY FAST BECAUSE THEY KEEP RUNNING OUT OF BREATH.

SO THEY'LL BE LIKE, LET'S JUST TAKE A SECOND.

OKAY.

DID I SKIP TOO FAR? MAYBE I DID.

MAYBE I WOULDN'T WANT TOO FAR.

OKAY.

THERE ARE TWO KIND OF MAIN, UH, BUSINESS.

I DON'T KNOW WHAT THE, THE GENERAL WORD FOR THIS TWO THING, TWO ACTIONS THAT A BOARD OR COMMISSION TYPICALLY DO THERE'S BOARD RECOMMENDATIONS.

AND THEN THERE'S A LONG ONE.

COUNCIL COMMITTEE AGENDA, ITEM REQUESTS, BOARD RECOMMENDATIONS.

I WOULD SAY IT'S THE MOST POPULAR, UH, BUT THEY DEF DIRECTLY RELATE TO AN ITEM THAT COUNCIL IS DISCUSSING OR AN ITEM ON A COUNCIL COMMITTEE.

SO SOMETHING THAT IS ON A CURRENT AGENDA OR SOMETHING THAT WILL BE COMING UP ON A CURRENT AGENDA, A BOARD RECOMMENDATION IS A FORMAL ACTION THAT YOU TAKE AT A MEETING TO SHOW YOU SUPPORT OR YOUR LACK OF SUPPORT FOR THAT ITEM.

AND IN THAT REPORT, YOU JUST WANT TO MAKE SURE THAT YOU PROVIDE ALL THE DETAILS, THE EXPLANATIONS, THE RATIONALES FOR YOUR DECISION ON THAT SPECIFIC ISSUE.

THIS IS SOMETHING THAT NEEDS TO BE ON THE AGENDA AND NEEDS TO BE LISTED AS AN ITEM.

IT SHOULD BE VOTED ON BY THE ENTIRE COMMISSION.

AND THEN ONCE THAT'S HAPPENED, THE LIAISON TAKES THAT ACTUAL DOCUMENT, THAT ACTUAL REPORT AND UPLOADS IT INTO OUR ONLINE SYSTEM.

THE MOMENT THAT HAPPENS, AN AUTOMATIC EMAIL IS SENT OUT TO ALL MAYOR AND COUNCIL.

SO THEY GET NOTIFIED OF THAT RECOMMENDATION.

NOW IT SISTER IS THE COUNCIL COMMITTEE AGENDA REQUEST.

THE PROCESS IS VERY SIMILAR, BUT THE COUNCIL COMMITTEE AGENDA REQUEST IS FOR NEW ITEMS. IT'S LITERALLY THAT I, WE WOULD LIKE TO GET AN ITEM ON AN AGENDA.

SO IT'S NOT SOMETHING THAT IS ALREADY IN THE PURVIEW OR BEING DISCUSSED BY COUNCIL OR A COUNCIL COMMITTEE.

IF IT'S SOMETHING THAT THE COMMISSION WOULD LIKE TO BRING TO THE ATTENTION OF THIS IS THE COURSE OF ACTION, BUT THE PROCESS IS EXACTLY THE SAME.

YOU PUT AN ITEM ON THE AGENDA, YOU VOTE ON THAT.

ONCE THAT DOCUMENT'S BEEN APPROVED, THE LEE IS ON UPLOADS IT AT AN AUTOMATIC NOTIFICATIONS GOING OUT.

THE DIFFERENCE HERE IS A NOTIFICATION TO THE COUNCIL COMMITTEE.

THE MAYOR THEN HAS FIVE DAYS TO ASSIGN THAT OUT.

OUR RECOMMENDATION.

ON THE OTHER HAND, THERE'S NO TIME LIMIT ON THAT.

ALL OF MAYOR COUNCIL IS NOTIFIED, BUT IT IS UP TO COUNCIL TO DETERMINE WHAT THEY WOULD DO WITH THAT RECOMMENDATION.

MOST OF THEM ARE TYPICALLY JUST REVIEWED AND THEY MAY MENTION THEM AT A COUNCIL MEETING.

I COUNCIL COMMITTEE AGENDA REQUEST.

THE MAYOR DOES TAKE SOME ACTION AND LEAVES IT TO A COUNCIL COMMITTEE FOR WHAT THE NEXT STEP WILL BE.

JUST A QUICK OVERVIEW OF SOME OF THE BOARD MEMBER DUTIES.

WE EXPECT ALL BOARD MEMBERS TO COME PREPARED TO THEIR MEETINGS, TO PERFORM THEIR OWN RESEARCH FOR THE BOARD, PROVIDE COPIES OF ANY MATERIALS.

ALTHOUGH RIGHT NOW THAT'S A LITTLE BIT ODD.

YOU MIGHT JUST BE EMAILING THEM TO YOUR STAFF LIAISON SINCE WE'RE NOT ENTIRELY BACK IN PERSON.

AND THEN WE DO EXPECT BOARD MEMBERS TO WRITE THEIR OWN RECOMMENDATIONS.

STAFF CAN CERTAINLY HELP COMPILE THOSE NOTES, BUT THE BOARD MEMBERS ARE RESPONSIBLE AND EXPECTED

[00:25:01]

TO GENERATE THE RECOMMENDATIONS THAT ARE COMING FROM THE BOARD OR THE COMMISSION.

THE RELATIONSHIP WITH STAFF, IT'S JUST IMPORTANT TO KEEP IN MIND THAT THE BOARD AND THE STAFF DO NOT SUPERVISE EACH OTHER OR VICE VERSA MEMBERS.

THE ENTIRE GOAL IS TO WORK COLLABORATIVELY.

STAFF SHOULD NOT BE DIRECTED TO PERFORM WORK THAT HAS NOT BEEN CODIFIED BY COUNCIL, AND EVERYONE SHOULD JUST BE PROFESSIONAL, COURTEOUS, AND LISTENED TO EACH OTHER.

IT'S JUST IMPORTANT TO KEEP IN MIND THAT YOU ARE REPRESENTING YOUR COUNCIL MEMBER.

SPEAKING OF COUNCIL, ON THE INTERACTION, THERE, HERE IS KIND OF A BREAKDOWN OF WHAT THE LIAISON IS LOOK LIKE AND HOW THIS HIERARCHY IS SET UP.

SO STAFF SUPPORT IS PROVIDED TO EACH BOARD AND COMMISSION AND APPROVED COMMITTEE BY THE CITY MANAGER'S OFFICE.

SO THEY DESIGNATE A SUPPORTING DEPARTMENT AND THAT DEPARTMENT THEN DESIGNATES A SPECIFIC STAFF LIAISON, AN EXECUTIVE LIAISON, THOSE LIAISONS, A COORDINATOR WITH OUR OFFICE.

YOU JUST MEET YOUR JOSEPH FOR MYRNA.

AND THEN WE COORDINATE WITH COUNCIL, THE STAFF LIAISON.

I DON'T THINK I OUTLINED THE DUTIES IN THERE EXACTLY, BUT I HAVE THAT.

OH NO, I DO ON THE NEXT PAGE.

SO LET ME JUST, BEFORE I SKIP MYSELF HERE, HERE'S SOME OF THE OUTLINES AND I CAN'T READ THAT FROM A, THE ROOM.

SO I'M GOING TO LOOK AT IT HERE.

I MADE THE CHART A LITTLE BIT TOO SMALL, AND THE STAFF LIAISON IS REQUIRED TO COMPLETE SEVERAL HOURS OF TRAINING.

ONE OF THEM INCLUDES TRAINING FOR OUR ONLINE POSTING SYSTEM.

WE CALL IT THE BCIC.

DON'T QUIZ ME ON WHAT THAT STANDS FOR, BECAUSE I CAN NEVER REMEMBER, BUT I BET Y'ALL KNOW.

OH, LOOK AT THAT.

OKAY.

GOLD STARS.

SEE, THAT'S NOT TRUE, NOT TRUE.

OKAY.

SO THEY TAKE THAT.

THEY TAKE A COURSE IN THERE.

THAT IS WHERE ALL THE P THE AGENDAS, THE RECOMMENDATIONS, EVERYTHING IS POSTED THROUGH THAT SYSTEM.

IT'S A LITTLE BIT OF A FUSSY SYSTEM.

SOMETIMES IT'S A LITTLE BIT CRANKY.

THE LIAISON IS ALSO RESPONSIBLE FOR PREPARING ACTION MINUTES AND POSTING THOSE MINUTES INTO THAT SYSTEM AS WELL IN A TIMELY MANNER.

AFTER THE MEETING HAS BEEN APPROVED, THEY ALSO MONITOR AND SUBMIT SIGN-IN SHEETS, ATTENDANCE REPORTS, AND REPORT VIOLATIONS OF ATTENDANCE POLICY TO US.

WE NEED TO BE NOTIFIED OF THOSE ATTENDANCE POLICIES PRETTY IMMEDIATELY, BECAUSE IN CODE IT DOES HIT HIT THE POSSIBILITY OF VACATING THE POSITION.

WE ALSO NEED TO BE NOTIFIED OF REPORTS.

I MEAN, I'VE CHANGES OF OFFICERS IF MEETING SCHEDULES CHANGE RESIGNATIONS, OR IF THE BOARD IS FAILING TO MEET, THEY ARE ALSO RESPONSIBLE FOR SCHEDULING MEETINGS, MAKING THOSE ROOM ARRANGEMENTS, AND THEN NOTIFYING US OF CANCELLATIONS.

SO WE CAN CLEAR THAT ROOM.

THE EXECUTIVE LIAISON ON THE OTHER HAND IS USUALLY SOMEONE THAT'S THE DIRECTOR OR DEPUTY DIRECTOR OF A DEPARTMENT.

SO THERE, THERE IS KIND OF THE RULE KEEPER AND THE ENFORCERS.

THEY ARE THERE TO ENSURE THE BOARD COMPLIES WITH ANY DEADLINES OR CO PROVISIONS, ENCOURAGES THE BOARD TO REMAIN WITH THEIR MISSION STATEMENT AND ENSURE COMPLIANCE WITH TOMA.

THERE MAY BE A REMINDER TO STAY ON TOPIC OF ITEMS ON THE AGENDA.

THEY SHOULD ALSO BE AVAILABLE TO ASSIST THE CHAIR IN PREPARING THE FINAL AGENDA.

AND THEY DO SERVE AS THE BACKUP.

IF THE STAFF LIAISON NEEDS ASSISTANCE OR IS OUT, THEY ARE ALSO ALWAYS THERE TO SUPPORT, ADVISE, PROVIDE RESOURCES AS NEEDED.

AND THEY MAY ALWAYS BE CALLED UPON BY THE BOARDER COMMISSION FOR DISCUSSION OR QUESTIONS.

JUST A FEW OTHER THINGS TO KEEP IN MIND.

AND I GET, I KNOW ALL OF, YOU KNOW, THIS JUST AS ALWAYS HELPFUL, I THINK TO JUST GO OVER IT JUST A LITTLE BIT.

THE CITY CODE PROHIBITS BORDER COMMISSIONS FROM MEETING AND CLOSE SESSIONS WITHOUT PRIOR APPROVAL TO CITY ATTORNEY.

I DON'T THINK THAT HAS BEEN HASTEN THIS, BUT JUST SO YOU'RE AWARE IN CASE YOU EVER DO WANT TO HAVE AN EXECUTIVE SESSION AND NEEDS TO BE APPROVED BY THE CITY ATTORNEY AT ADVANCE, BECAUSE WE HAVE TO NOTIFY THE PUBLIC.

AN INDIVIDUAL BOARD MEMBER IS NOT PERMITTED TO ACT IN AN OFFICIAL CAPACITY EXCEPT THROUGH ACTION OF A BOARD MAJORITY.

SO IF YOU ARE REPRESENTING THE BOARDER COMMISSION, THE BOARD OF PERMISSION NEEDS TO HAVE APPROVED THAT YOU ARE GOING TO BE STANDING UP FOR THEM IN WHATEVER CAPACITY.

IT MIGHT BE.

A BOARD CANNOT CREATE A JOINT COMMITTEE WITH ANOTHER BOARD UNLESS DIRECTED BY COUNCIL TO DO SO.

MEETINGS HAVE A HARD STOP AT 10:00 PM.

HOWEVER, YOU CAN TAKE A MAJORITY VOTE TO CONTINUE PAST 10:00 PM IF NEEDED, BUT YOU'LL SEE COUNCIL EVEN DO THIS WHEN THEY HIT THAT HOUR.

AND THEY OFTEN HIT THAT HOUR, THEY WILL TAKE A VOTE TO EXTEND, EXTEND THEIR TIME.

ALSO, YOU DO HAVE THE ABILITY TO ADOPT SPECIAL RULES.

THERE AREN'T VERY MANY BOARDS AND COMMISSIONS THAT HAVE ADOPTED SPECIAL RULES, BUT YOU CAN DO THAT.

UH, MAYBE ABOUT SPEAKERS, IF YOU WANT LIKE REGISTRATION ADVANCE, OR IF YOU ARE TRYING TO LIMIT THE NUMBER OF SPEAKERS FOR GENERAL CITIZEN COMMUNICATION, YOU CAN ADOPT SOME SPECIAL RULES THERE.

THEY JUST NEED TO BE MADE PUBLIC.

SO IT WOULD BE SOMETHING THAT YOU WOULD TAKE AT A BOARD MEETING.

YOU WOULD TAKE AN ACTION TO ADOPT SOME SPECIAL RULES, AND THEN WE WOULD POST THEM ON YOUR WEBSITE IN ADVANCE.

THE PUBLIC IS AWARE OF IT BECAUSE CAN'T HAVE ANY SECRET BOARD RULES THAT THE PUBLIC DOESN'T KNOW ABOUT.

ALSO DIFFERENT PERSPECTIVES.

WE ALWAYS TALK ABOUT THIS IN TRAINING BECAUSE THERE ARE AROUND US AND WE ARE GRATEFUL FOR THEM.

BOARDS AND COMMISSION MEMBERS ARE PASSIONATE.

[00:30:01]

EVERY SINGLE ONE IS PASSIONATE AND WE VALUE ALL OF THEIR OPINIONS.

THEY ARE CONSIDERED EXPERTS IN THEIR FIELDS.

WE KNOW YOU'RE EXPERTS.

WE KNOW YOU'RE SPENDING TIME, YOUR VALUABLE RESOURCES AND TIME ON THIS, AND WE APPRECIATE IT AND WE NEED IT, BUT DIFFERENT PERSPECTIVES ALSO COULD PROVIDE SOME ADDITIONAL INSIGHTS.

I ALWAYS SUGGEST, AND I HAVE TO REMIND MYSELF TOO, TO CONSIDER OTHER POINTS OF VIEW.

DON'T IMMEDIATELY JUST DISMISS THINGS.

AND ALSO DON'T CONFUSE PERSONAL AGENDAS WITH WHAT'S BEST FOR THE CITY OF THE CITY OF CITY, OF THE AUSTIN CITY OF AUSTIN, BECAUSE THAT IS WHAT WE ALL HERE FOR.

I DID IT AND I DID IT VERY QUICKLY.

AND I CAN TELL I'M SORRY.

SO PLEASE, I'M STILL ALIVE.

SO IF YOU HAVE ANY QUESTIONS OR IF YOU, IS THERE ANYTHING WE CAN CLARIFY, WE'RE HAPPY TO DO SO BECAUSE WE HAVE A MEETING ON MONDAY, THERE'S OFTEN QUESTIONS ABOUT THIS SATURDAY AND SUNDAY.

IT'S STEPHANIE, THIS JOANNE, THANK YOU FOR BEING HERE AND FOR THE REFRESHER.

OH, I JUST HAVE A QUESTION.

I HAPPEN TO WATCH THE EFFECTS THINGS THIS AFTERNOON BEFORE I GOT THE EMAIL THAT WE DIDN'T HAVE TO WATCH IT.

SO I HAVE A QUESTION ON IT STATING IF YOU ABSTAIN ON AN ISSUE DUE TO SAY A RELATIONSHIP WITH A GROUP OR SOMETHING, UM, ARE YOU REQUIRED TO ALWAYS DO IT FROM THAT POINT FORWARD? OR CAN YOU JUST DO IT HERE AND THERE, THAT IS SOMETHING I WOULD HAVE TO PUNT TO THE LEGAL DEPARTMENT.

AND THAT'S USUALLY WHAT I DO.

I'M NOT A LAWYER.

AND SO I THINK THINGS GET A LITTLE GRAY AND FUZZY THERE.

AND IF ANYONE HAD THAT QUESTION, I WOULD SAY, I WOULD REACH OUT TO THE ETHICS AND COMPLIANCE TEAM AND ASK BECAUSE IT'S REALLY DEPENDENT UPON WHAT THE CONFLICT IS.

AND THEN IT'S DEPENDENT UPON THE SPECIFIC ITEM.

AND I WOULDN'T MAKE THE CALL FOR ANYONE TO ABSTAIN OR NOT TO STAY ABSTAIN OR TO RECUSE THERE.

I MEAN, IT IS IMPORTANT TO KEEP IN MIND.

THERE ARE THINGS IN CITY CODE THAT ARE VERY SPECIFIC ABOUT WHEN YOU DO HAVE TO RECUSE, THERE ARE SPECIFIC OUTLINES WHEN YOU MEET A CERTAIN THRESHOLD OF SUBSTANTIAL INTEREST ASSUMPTIONS ON THE ABSTENTIONS.

ON THE OTHER HAND, HAVE A LITTLE BIT MORE FLEXIBILITY.

SOMETIMES PEOPLE JUST ABSTAIN BECAUSE THEY JUST FEEL LIKE THEY SHOULD, OR THEY WANT TO.

SO THAT ONE'S A LITTLE BIT MORE TRICKY, BUT I WOULD DEFINITELY REFER SOMEONE TO THE ETHICS AND COMPLIANCE TEAM.

I'M GOING TO TRY AGAIN.

CAN YOU HEAR ME? SORRY, GO AHEAD.

THANK YOU, SIR.

UM, BECAUSE OUR MEETING FALLS ON A MONDAY, WE OFTEN GET THE QUESTION WHERE DOES SATURDAY AND SUNDAY FALL INTO THE 72 HOUR AGENDA DEADLINE.

DOES THAT COUNT? AND ALSO WITH THE, UH, UH, THE FIVE DAYS OR MORE TO ADD AN AGENDA ITEM.

SO WOULD YOU FOR ONCE AND FOR ALL, PLEASE CLARIFY THAT FOR ALL OF US.

OKAY.

SO THE 72 HOURS IS A TOLL.

MY REQUIREMENT.

SO SATURDAYS AND SUNDAYS ARE COUNTED.

UH, AND IT'S A LITTLE BIT TRICKIER BECAUSE WE ALSO HAVE TO MAKE SURE WE'RE POSTING WHEN WE ACTUALLY POST.

SO THE OFFICE OF THE CITY CLERK POSTS MONDAY THROUGH FRIDAY, TWICE A DAY AT 10:00 AM AND 3:00 PM.

SO REALLY THE LAST POSTING AVAILABILITY BEFORE THE WEEKEND IS FRIDAY AT 3:00 PM.

SO IF YOU HAVE A MEETING ON MONDAY OR TUESDAY, IF YOU HAVE A MEETING MONDAY MORNING OR TUESDAY MORNING, YOU HAVE TO HAVE POSTED, BUT FRIDAY BY 10:00 AM, BUT OTHERWISE IT'S SIX XPM NORMALLY TYPICALLY MEETING WOULD BE FRIDAY 3:00 PM, FRIDAY 3:00 PM.

IS YOUR LAST POSSIBLE CHANCE.

THE FIVE BUSINESS DAYS IS A GUIDELINE.

THE REASON THAT FIVE BUSINESS DAYS IS THERE IS TO ALLOW THE LIAISON ENOUGH TIME TO WORK WITH THE CHAIR AND WORK WITH ANY ANYONE ELSE.

SHE GET THAT AGENDA FINALIZED BECAUSE THE 72 HOURS IS NON-NEGOTIABLE.

SO YOU NEED A LITTLE BIT OF BUFFER TO GET THAT AGENDA READY.

UH, THE FIVE DAYS IS NOT A HARD AND FAST RULE, BUT DEFINITELY SOMETHING WE REALLY WOULD ENCOURAGE.

AND I WOULD ALWAYS SAY, PLEASE MAKE SURE TO GET YOUR ITEMS IN AT LEAST FIVE MONDAY, WELL, MONDAY 6:00 PM MEETING.

I MEAN, THAT'S THE FLEXIBLE DAY TO ME THAT FIVE DAYS.

SO I WOULD S I WOULD DEFINITELY TRY TO DO A FIVE BUSINESS DAY BECAUSE I THINK THAT'S THE MOST HELPFUL, BUT THE, THE NON-NEGOTIABLE IS 72 HOURS.

OKAY.

SO, UH, BELINDA, WE WOULD AGREE THAT BY THE END OF THE DAY ON MONDAY, THE WEEK WE'VE BEEN DOING YES.

OKAY, GOOD.

WE GUESSED CORRECTLY, SIR.

RIGHT.

THANK YOU.

ANY OTHER QUESTIONS? YEAH, I HAVE A QUESTION PALMER.

UM, I WAS WONDERING, I HAD A CONVERSATION WITH Y'ALL REGARDING AN EMAIL WE RECEIVED ABOUT REQUESTING INFORMATION FROM STAFF.

AND I WAS JUST WONDERING IF WE COULD GET CLARIFICATION FOR LIKE THE WHOLE COMMISSION REGARDING WHAT WE'RE ALLOWED TO ASK FOR AND HOW THAT'S WORDED, BECAUSE I HAVEN'T SEEN AN EMAIL GO BACK OUT.

THAT'S KIND OF BEEN CLARITY, CLARIFYING, UM, WHAT WE'RE ALLOWED AND NOT ALLOWED TO DO.

I'LL TAKE A STAB AND THEN MYRNA CAN STAB IS PROBABLY NOT THE RIGHT WORD I SHOULD SAY.

UM, I JUST LOST MY TRAIN OF THOUGHT.

HOLD ON A SECOND.

OKAY.

SO, AND ONE OF THE SLIDES KIND OF COVERED THIS A LITTLE BIT.

THE S THE STAFF IS A REQUIRED TO

[00:35:01]

PROVIDE INFORMATION THAT IS CODIFIED IN CODE.

SO THAT IS THE REQUIREMENT WITH THAT SAID, BOARDING COMMISSIONS CAN ASK ANYTHING OF STAFF, THE ISSUE COMES DOWN TO, IS IT SOMETHING THEY ARE ABLE TO PROVIDE? AND IS IT SOMETHING THAT YOU HAVE THE RESOURCES TO PROVIDE? AND I THINK THAT JUST DEPENDS.

SO THERE'S NOTHING REALLY PROHIBITING COMMISSIONERS FROM ASKING STAFF TO PROVIDE MORE INFORMATION.

YOU CAN'T DIRECT STAFF TO DO THAT, UNLESS COUNCIL HAS DIRECTED IT.

UM, AND I WOULD SAY THE SAME THING TO STAFF.

I THINK STAFF, IF THEY'RE ABLE TO PROVIDE THE INFORMATION AND THAT'S SOMETHING, THEY HAVE THE RESOURCES AND THE ABILITY TO DO, THEN I THINK THAT THAT'S SOMETHING THEY SHOULD PROVIDE, BUT THAT DOESN'T MEAN THAT THAT'S ALWAYS GOING TO BE THE CASE.

AND HOPEFULLY THEY'RE, THEY'RE HONEST ABOUT THE RESOURCES THERE AND WHAT CAN WE PROVIDE AND WHAT CAN WE DO? WHAT IS REALLY THE TIME CONSTRAINTS DOES THAT KIND OF HELP? AND I APPRECIATE IT.

I REALLY JUST WANT A CLARIFICATION THAT WE CAN ASK.

YES, ABSOLUTELY.

BUT THEY CAN ALSO SAY NO.

SO I THINK THERE'S THAT I HAD THE OKAY TO ASK, BUT THAT WAS IT.

THANK YOU.

ANY OTHER QUESTIONS? IS THERE ANYBODY ELSE? YEAH, RIGHT.

YEAH.

I HAVE A COUPLE, THE FIRST IS, UM, AS I KNOW THAT, YOU KNOW, UH, SOME COMMUNITY MEMBERS SUGGESTED THAT YOU'RE HERE TO CORRECT US BECAUSE OF A PERCEIVED, UM, UH, IMPROPRIETY OF THE BOARD OF THIS COMMISSION.

CAN YOU CLARIFY WHETHER YOU'RE HERE BECAUSE OF SOME IMPROPRIETY IN THE, OF THE COMMISSION IN THE PAST? UM, WE ARE NOT HERE AT THE REQUEST OF ANYONE WE ARE HERE BECAUSE WELL, JUST OUR OFFICE, UM, DUE TO THE, ALL OF THE QUESTIONS THAT WE HAVE BEEN REQUIRED TO FIELD WITH REGARD TO ITEMS IN THE PAST THAT HAVE, UM, BEEN ON THE AGENDA, OR YOU HAVE, UM, WHERE THERE HAVE BEEN SOME MISCOMMUNICATION.

I THINK, YOU KNOW, SOME MEMBERS HAVE GONE STRAIGHT TO, YOU KNOW, LET'S SAY THE LAW DEPARTMENT, AND THEN THERE HAS BEEN A MISCOMMUNICATION BETWEEN THE LAW DEPARTMENT, CONTACT AND STAFF.

AND SO, YOU KNOW, THE CORRECT PEOPLE WERE NOT BEING INVOLVED OR INCLUDED IN COMMUNICATION.

UM, AGAIN ALSO WITH REGARD TO THE WAY, UH, SOME OF THE PROCESSES WERE BEING MANAGED.

FOR EXAMPLE, ONE OF THEM BEING A BYLAW REQ, YOU KNOW, CHANGE, THERE IS A PROCESS TO FOLLOW THAT WE ACTUALLY, YOU KNOW, JUST TRAINED ON AND IT WASN'T FOLLOWED.

SO, UM, I DON'T KNOW WHERE THAT ITEM STANDS BECAUSE IT DIDN'T GO THROUGH THE REGULAR PROCESS.

IT DIDN'T GO THROUGH THE CLERK PROCESS OR THE, YOU KNOW, AUDIT AND FINANCE AND, UM, DIDN'T FOLLOW THE APPROPRIATE STEPS.

SO I DON'T KNOW, I COULDN'T TELL YOU WHERE THAT ITEM CURRENTLY STANDS.

UM, EVEN THOUGH IT WENT BEFORE THE AUDIT AND FINANCE, I HAVEN'T SEEN IT GO THROUGH, UM, TO THE COUNCIL.

SO THOSE ARE THE THINGS THAT, UM, WE HAVE BEEN GETTING MANY QUESTIONS, UM, ON, FROM, UH, MEMBERS, FROM STAFF, FROM, UH, MEMBERS OF THE PUBLIC.

AND SO WE FELT, UM, THAT IT WAS NECESSARY.

AND I BELIEVE A FEW MONTHS AGO, STEPHANIE REACHED OUT TO THE CHAIR AND TO STAFF AND SAID, I THINK IT'S TIME THAT WE PROVIDE A, AN OVERVIEW, BUT WE DIDN'T HEAR BACK.

THEN WE S WE BEGAN GETTING MORE INQUIRIES AND QUESTIONS.

AND, YOU KNOW, WE STARTED REALIZING THAT THERE WERE SOME QUESTIONS WITH REGARD TO PROCESSES.

AND SO WE ASKED TO BE PUT ON THE AGENDA, THE CLERK'S OFFICE, WE WERE NOT ASKED BY THE PUBLIC.

WE WERE NOT ASKED BY STAFF OR COUNCIL OFFICES.

IT, IT CAME FROM US.

I THINK I APPRECIATE THAT VERY MUCH.

THE QUESTION WAS, WERE YOU HERE TO CORRECT SOME IMPROPRIETY THAT YOU UNDERSTOOD THAT WE HAD DONE WRONG? THIS COMMISSION, WE ARE NOT AWARE OF WHAT IS GOING, WE ARE IMPARTIAL.

I DON'T KNOW.

I MEAN, IF YOU CAN SAY NO, IF YOU'RE NOT HERE TO CORRECT AN IMPROPRIETY.

OKAY.

UM, SPECIFICALLY ON THE, UH, THE CODE, THE COMMITTEE, WE WERE TOLD BY COUNCIL THAT WE HAD DONE IT CORRECTLY.

SO, AND THAT CITY, THAT THE LAW DEPARTMENT, UM, SAID THAT WE CONCLUDED THAT WE HAD DONE IT CORRECTLY.

SO YOU MIGHT WANT TO CHECK BACK ON THAT.

UM, WE HAVE HAD COMMUNICATIONS WITH THAT OFFICE, BUT AGAIN, UM, THE, THE PROCESS HAS NOT BEEN COMPLETED.

UM, IT'S STILL HAS TO GO BEFORE THE COUNCIL AS A WHOLE WITH REGARD TO THE WHAT'S CODIFIED, UM, IN YOUR BYLAWS AND THAT HAS YET TO HAPPEN.

SO THERE IS A COMMITTEE, BUT, UM, IT, THE COUNCIL HAS NOT APPROVED, TAKEN ACTION TO, UM, FOR THE COMMITTEE TO BEGIN MEETING.

YEAH.

AGAIN, MY QUESTION WAS SLIGHTLY DIFFERENT THAN WHAT YOU ANSWERED, AND I DO APPRECIATE THAT.

UH, AND IT WAS REALLY JUST MORE OF A COMMENT, BUT YOU HAD SAID IN RESPONSE TO MY INITIAL QUESTION THAT WE HAD DONE, WE HAD NOT GONE THROUGH THE CORRECT PROCESS.

AND I JUST WANTED TO ALERT YOU THAT

[00:40:01]

THE, WE WERE INFORMED BY COUNSEL THAT THE CITY LAW DEPARTMENT HAD CONCLUDED THAT WE IN FACT, DID GO THROUGH THE CORRECT.

UM, AND HOLD ON ONE SECOND.

UM, AND, AND THAT'S FINE.

I'VE SPOKEN TO THAT COUNCIL OFFICE.

AND I SPOKEN TO THE CITY ATTORNEY, AND IT WAS, IT'S NOT THE PROCESS THAT WE TYPICALLY FOLLOW, AND THAT'S WHY WE'RE NOT AWARE OF WHERE THAT ITEM STANDS.

SO IF YOU KNOW, THE, THE, THE MEMBERS OF THIS COMMISSION ARE WONDERING HOW TO MOVE FORWARD, YOU WOULD HAVE TO CONTACT THE ATTORNEY'S OFFICE BECAUSE IT WASN'T, IT DIDN'T GO THROUGH THE REGULAR PROCESS.

SO WE DON'T HAVE THE RED LINE VERSIONS.

WE DON'T HAVE, UM, WE DIDN'T THAT PROCESS WASN'T FOLLOWED.

SO OUR OFFICE IS NOT AWARE OF WHAT, UM, YOU ALL WERE, UH, REQUESTING.

AND SO WE'RE JUST TURNING THAT PIECE OVER TO THE, UH, ATTORNEY'S OFFICE, SINCE THEY'RE THE ONES WHO WENT AHEAD AND PROCEEDED WITH THE APPROVAL OF THE COMMITTEE.

GOT IT.

AND JUST FOR FULL TRANSPARENCY SAKE, THE ATTORNEY'S OFFICE IS THE ONES WHO PROVIDED US.

THE CITY LAW DEPARTMENT IS THE ONES WHO PROVIDED US WITH THE LANGUAGE TO USE.

SO, UM, THE CHAIR DID EXACTLY AS THE CITY LAW DEPARTMENT ASKED THE CHAIR TO DO, UM, ON THAT, THAT ONE, UM, I'M SORRY.

I DO JUST WANT TO CLARIFY THAT THERE, JUST, SINCE WE ARE TALKING ABOUT TRANSPARENCY, THERE WAS A SCRIPT THAT WAS ISSUED AND THAT SCRIPT WAS NOT USED, AND THAT WAS THE PROBLEM THAT IT CAUSED FOR THE CLERK'S OFFICE.

SO THERE WAS A SCRIPT I SAW THE SCRIPT BEFORE THE MEETING, BUT THAT IS NOT THE SCRIPT THAT CAME OUT DURING THE MEETING.

AND THAT'S WHAT CAUSED THE ISSUE.

BUT LIKE MYRNA SAID, WE HAD SPOKEN ILLEGAL ABOUT THIS LEGAL HAS TAKEN UP THE ISSUE AND THEY'RE WORKING THROUGH IT WITH COUNSEL.

IT JUST WAS THE POINT IS THAT, DID IT GO THROUGH THE NORMAL PROCESS? AND THAT INITIAL SCRIPT THAT WAS FIRST SIGNED OFF BY LEGAL ABOUT HOW DO WE CREATE THIS COMMITTEE THAT JUST WASN'T THE SCRIPT THAT WAS USED THAT NIGHT, THAT'S WHERE THE ISSUE CAME OUT.

BUT YEAH, AND I WOULD JUST SAY THAT, UM, WE, THE, IN MY UNDERSTANDING THE CHAIR CAN, CAN, UM, CHIME IN, CAUSE HE WAS THE ONE THAT, THAT, UH, DID IT, BUT I DON'T, I DON'T THINK THE CHAIR UNDERSTOOD THAT HE WAS SUPPOSED TO READ WORD FOR WORD, UM, AN EMAIL THAT WAS GIVEN TO HIM, BUT HE DID, UM, SUMMARIZE IT.

AND I, I THINK SO CORRECTLY, BUT CRAIG, YOU CAN CHIME IN ON THAT.

YEAH, THAT'S ABSOLUTELY RIGHT.

BECAUSE I DIDN'T KNOW THAT THE SCRIPT WAS ABSOLUTELY WORD TO WORD TO BE READ THAT WAY.

UM, SO I DIDN'T READ THOSE EXACT WORDS AND, UM, AGAIN, THAT'S WHY WE'RE HERE SO THAT WE CAN CLARIFY ALL, YOU KNOW, ALL THAT MISCOMMUNICATION AND PROVIDE YOU ALL WITH, YOU KNOW, IF THERE ARE EVER ANY QUESTIONS, PLEASE REACH OUT TO US.

AND THAT IS THE REASON WHY WE ARE HERE PROVIDING, UM, ONE OF THE REASONS WHY, UM, WE'RE HERE TO PROVIDE THAT ADD UP OVERVIEW TRAINING.

UM, ONE MORE QUESTION ON RELATED TO, UM, NON-STAFF PERSONS TALKING DURING STAFF BRIEF BRIEFING, UM, I GUESS IT'S BEEN A MONTH OR TWO SINCE, UM, UH, THE CHAIR HAD ASKED FOR, UH, DR.

JEFFERSON TO BE, UH, AVAILABLE TO SPEAK, UM, DURING A STAFF BRIEFING AND WE WERE TOLD NOT, OKAY, YOU NEED TO PUT THAT ON THE AGENDA.

BUT ANOTHER PERSON ASKED FOR DR.

JEFFERSON TO BE AVAILABLE, TO SPEAK TODAY DURING STAFF BRIEFING AND THEN IMMEDIATELY WENT ON THE AGENDA UNDER STAFF BRIEFING.

SO WHY IS IT THAT WHEN SOME PEOPLE ASK FOR THE DR.

JEFFERSON TO BE AVAILABLE DURING STAFF BRIEFING, WE'RE TOLD THAT SHE CANNOT BE, BUT WHEN OTHERS THEN SHE'S WERE TOLD THAT, THAT SHE CAN, OKAY.

SO I BELIEVE I KNOW OF THE ORIG ORIGINAL REQUESTS A FEW MONTHS AGO, MAN, TIME IS FLYING CRAZY.

AND I THINK THE POSTING, THERE WAS SOME CONFUSION ABOUT THE POSTING OF THAT ITEM.

AND I KNOW THAT I WASN'T AWARE UNTIL AFTER THE FACT, THE INTENT OF THAT ACTUAL POSTING.

AND I BELIEVE WE'VE TALKED TO THE CHAIR ABOUT THIS AND WE TRIED TO CLARIFY THAT THAT SITUATION THAT HAPPENED BEFORE WAS A MISUNDERSTANDING AGAIN, WHILE WE'RE HERE, WHY WE ARE HERE NOW AS THE, THE, THE QUESTION ABOUT STAFF, IT'S NOT THAT I'D OUTSIDE ENTITY CAN'T SPEAK DURING A BRIEFING.

THEY CERTAINLY CAN, BUT YOU WOULDN'T COMBINE A STAFF WITH AN OUTSIDE ENTITY BRIEFING UNLESS THAT'S CLEARLY OUTLINED.

SO OUR RECOMMENDATION WOULD BE THAT THERE WOULD BE TWO ITEMS IF THERE WAS A STAFF UPDATE OF SOME SORT THAT THAT WOULD BE THE ONE ITEM.

AND THEN IF THERE WAS AN, A BRIEFING FROM ANOTHER ENTITY THAT, THAT, THAT WAS A SECOND ITEM, THAT WOULD OUR RECOMMENDATION.

AND I'M NOT SURE IF THAT EXACTLY ANSWERS YOUR QUESTION, BUT SO IN THE FUTURE, IF, IF THE CHAIR WANTED, UM, ON NON-STAFF PERSON TO SPEAK DURING ANY STAFF BRIEFING TIME, HE JUST NEEDS TO SAY, I WANT THIS TO HAPPEN TO BE ON THE AGENDA DURING NINE DURING STAFF BRIEFING TIME.

YEAH, IT WOULDN'T SAY STAFF BRIEFING THERE PROBABLY AS A CATEGORY.

AND THIS IS SOMETHING THAT WE CAN ALSO WORK OUT TO.

THE AGENDA TEMPLATE GETS UPDATED REGULARLY.

WE TRY TO WORK OUT SOME OF THE KINKS, BUT

[00:45:03]

IF YOU'RE LOOKING FOR IT, I MIGHT ADD SOMETHING Y'ALL DR.

JEFFERSON WAS NOT ASKED TO SPEAK DIRECTLY.

WHAT WE WERE DOING WAS GIVING THE AUSTIN PETS ALIVE, QUARTERLY REPORT.

WE DID NOT REQUEST FOR DR.

JEFFERSON SPECIFICALLY.

THAT'S A DIFFERENCE.

UH, I ALSO HAVE A QUESTION WHEN WE HAVE COMMISSIONERS SAY, COUNCIL HAS DIRECTED US.

THAT MEANS SOMETHING VERY IMPORTANT TO US SECOND, BUT WHEN THEY LET ME, LET ME TRY TO FINISH ANSWERING THIS QUESTION, THEN WE CAN MOVE ON TO SOMETHING.

OKAY.

SO, BECAUSE I DON'T WANT TO LOSE MY TRAIN OF THOUGHT HERE, THE, THERE SHOULD, THERE IS OFTEN AN ITEM THAT'S BRIEFINGS AND UNDER BRIEFINGS, YOU CAN HAVE A VARIETY OF THINGS.

THERE COULD BE ONE THAT STAFF, AND THERE COULD BE ONE THAT IS NOT STAFFED.

IF, IF YOU FOLLOW THE SAME PROCESS TO GET AN ITEM ON THE AGENDA AND A COMMISSIONER HAS A SPONSOR, THERE IS NO REASON WHY THAT ITEM WOULD BE ON THE AGENDA.

THE THING THAT I WOULD REQUEST THAT TO BE CLEAR IS IF WE ARE WANTING SOMEONE TO COME AND PRESENT, WE JUST BE REALLY CLEAR THAT WE WOULD WANT SOMEONE TO PRESENT.

SO AN OUTSIDE ENTITY IS COMING TO GIVE A BRIEFING.

DO WE EXPECT THAT SOMEONE IS COMING TO GIVE THE BRIEFING? THAT'S ALL.

AND, AND I'M LOOKING AT THE AGENDA AND THE REASON WHY I WAS LOOKING AT IT TO SEE THE DIFFERENT CATEGORIES.

AND SO WHAT I RECOMMEND FOR BRIEFINGS IS THAT YOU NOT INCLUDE OR BE SPECIFIC AS IN STAFF BRIEFINGS, JUST MAKE THE CATEGORY BRIEFINGS.

THEN YOU CAN, YOU KNOW, UM, BE SPECIFIC TO EACH ITEM AND SAY, STAFF BRIEFING ON SUCH AND SUCH, AND THEN SAY, WHO WILL BE PRESENTING, UM, OR IF IT'S, UM, A BRIEFING FROM THE APA AND THEN ADD A NAME OR WHOEVER WILL BE PRESENTING.

RIGHT.

UM, SO I WOULD RECOMMEND THAT YOU REMOVE STAFF AND JUST MAKE THE CATEGORY BRIEFINGS.

OKAY.

I THINK SOME OF THE, UH, THE CONFUSION HERE IS THAT OUR COMMISSION IS SLIGHTLY DIFFERENT FROM MOST OTHER COMMISSIONS THAT WERE SET UP BY THE STATE AND THAT WE HAVE JURISDICTION FOR THE ENTIRE COUNTY.

SO WHEN WE SAY STAFF BRIEFING, YEAH.

THAT DOESN'T JUST MEAN THE CITY STAFF.

WE ALSO HAVE JURORS, UH, SOME KIND OF JURISDICTION TO GET INFORMATION FROM OTHER SHELTERS.

THAT'S ALSO IN THE STATE LAW, AS I UNDERSTAND IT, WHICH MEANS IT MAY BE PUTTING STAFF BRIEFING.

MAYBE WE SHOULD JUST CALL IT BRIEFING.

AND SO WHEN WE ASK FOR, YOU KNOW, THAT BRIEFING FROM PEOPLE THAT WE HAVE THE AUTHORITY TO ASK A BRIEFING FROM, IT JUST GOES UNDER THERE.

AND, BUT I THINK THIS VERY CLEAR, WE JUST DON'T MIX THE TWO UP.

WE JUST KEEP THEM SEPARATE.

SO IF I UNDERSTAND THAT CORRECTLY, I THINK THAT'S A GOOD WAY TO GO.

AND THAT MAKES SENSE TO ME TOO, THAT WE JUST GET RID OF STAFF AND PUT BRIEFING AND THEN NAME WHOMEVER WE WANT TO, TO BE AVAILABLE FOR BRIEFING, IF THAT SOLVES THE PROBLEM.

YES.

AND THEN LAST ON DATA AND I, AND PALMER ASKED ABOUT IT, BUT JUST FOR ALL TIME'S SAKE, TO BE CLEAR AGAIN, WE'VE HAD THIS DISCUSSION MANY TIMES YOU, AND I'VE HAD IT MANY TIMES, BUT A COMMISSIONER CAN ASK FOR ANY INFORMATION THAT THE COMMISSIONER WANTS, CORRECT? YES.

THE, THE STAFF DOES NOT HAVE TO ANSWER IF, UNLESS IT'S REQUIRED TO, BY A CITY ORDINANCE OR A STATE LAW.

CORRECT.

SO IF, UH, IF A REPORT IS RUN, THEN IT WOULD BE ESSENTIALLY REQUIRED UNDER STATE LAW, BECAUSE IT WOULD BE AN OPEN RECORD IF, IF A REPORT ALREADY EXISTS.

YES, YES, YES.

BUT, BUT THE DIFFERENCE IS THE, THAT IF THE COMMISSION ASKS FOR A REPORT THAT IS NOT ALREADY RUN, THAT'S, THAT'S THE DIFFERENCE, RIGHT? BECAUSE THE, THAT WOULD REQUIRE WORK AND WE'RE NOT ALLOWED TO DIRECT THE STAFF TO DO ANYTHING.

CORRECT.

WE'RE LOOKING AT THE DIFFERENCES.

HAS COUNSEL PROVIDED DIRECTION OR ACTION.

IS THIS IN CODE VERSUS IS IT SOMETHING NEW THAT NEEDS TO BE THAT'S RIGHT.

SO FOR THE TRANSPARENCY ORDINANCE, THAT'S DIRECTED BY COUNSEL SO THAT WE CAN ASK FOR THOSE AND WE SHOULD GET THOSE.

GOT IT.

YOU SHOULD GET THOSE, GET UPDATES ON THOSE, ET CETERA.

YES.

CORRECT.

I'M GOOD.

THANK YOU.

OKAY.

ANY OTHER QUESTIONS? YES, BELINDA.

SOMETIMES WE HAVE MEMBERS OF THE COMMISSION WILL SAY TO US IN THESE MEETINGS, COUNSEL, ASK US COUNCIL DIRECTED US.

AND OF COURSE, FOR THOSE OF US ON STAFF, THAT HAS A VERY SPECIFIC MEANING.

ARE WE ALLOWED TO QUESTION WHEN THOSE KINDS OF COMMENTS ARE MADE? I DON'T EXACTLY KNOW WHAT YOU MEAN BY QUESTION.

IF WE'RE TALKING ABOUT GETTING AN ITEM ON THE AGENDA, IT DOESN'T REALLY MATTER IF COUNCIL ASKS OR NOT.

WE NEED TO KNOW IF THERE'S SPONSORS ON THE COMMISSION.

UM, YOU, US, IF COUNCIL TAKES ACTION, WE WOULD CERTAINLY BE APPRISED OF THAT.

THEY'RE NOT THROUGH THE COMMISSION.

AND SO THAT'S WHERE WE GET CONFUSED.

YEAH.

I THINK YOU COULD ASK FOR CLARIFICATION, IF THERE'S A REFERENCE TO A RESOLUTION OR TO AN ORDINANCE THAT YOU'RE NOT AWARE OF.

YEAH.

CERTAINLY, BUT I, YES, I WOULD IMAGINE THAT IF COUNCIL HAS TAKEN ACTION, YOU WOULD KNOW, BUT I JUST WOULD WANT TO BE CLEAR ON WHAT, WHAT IS THE QUESTION ABOUT, IS IT ABOUT AGENDA ITEM? IS IT ABOUT THAT? THAT KIND OF THING.

OKAY.

ANY OTHER QUESTIONS?

[00:50:02]

OKAY.

I WANT TO THANK YOU GUYS.

YOU'VE BEEN VERY HELPFUL AND VERY GOOD.

AND I ALSO, I WENT TO THEIR ROBERT'S RULES OF ORDER SYMPOSIUM LAST FRIDAY, AND I THOUGHT IT WAS EXCELLENT THAT GUY, THAT GUY WHO'S THERE.

HE'S REALLY GOOD.

AND IT WAS VERY INTERESTING.

SO THANK YOU VERY MUCH.

GOOD.

THANK YOU ALL SO MUCH.

OKAY.

UH, I, I T

[2d. IT/Data Presentation, Austin Public Health IT]

DATA PRESENTATION, AUSTIN, PUBLIC HEALTH, IT HELLO.

UH, MY NAME IS I'M WITH AUSTIN PUBLIC HEALTH HEALTH.

IT, UM, ASO FALLS UNDER, UM, AUSTIN PUBLIC HEALTH.

SO GIVE YOU A BRIEF INTRODUCTION OF, UM, SOME DATA REQUESTS THAT WE'VE BEEN GETTING.

UM, SO BACK IN 2019, WE HAD THE ORDINANCE THAT CAME OUT WITH SOME NEW DATA REPORTING THAT WAS MANDATED, UM, RIGHT AROUND THEM.

WE STARTED WORKING WITH ASO TO MAKE SURE THAT, UM, WE GATHER ALL OF THE DATA REQUIREMENTS TO MAKE SURE THAT WE MEET THAT ORDINANCE MANDATE, UNFORTUNATELY RIGHT BEFORE COVID HAPPENED THAT PERSON AND IN MY TEAM THAT WAS WORKING WITH THEM, UM, RESIGNED AND ACTUALLY MOVED ON TO A DIFFERENT CITY POSITION.

UM, AND THEN UNFORTUNATELY COVID HAPPENED AND ALSO THAT HIRING FREEZE.

SO, UM, WE EVENTUALLY HIRED THE REPLACEMENT AROUND NOVEMBER OF 2020, WHERE WE STARTED MAKING SURE THAT THAT TRANSITION HANDED HANDED OFF FROM, UM, THE EMPLOYEE THAT LEFT TO THE NEW ONE.

UM, IT WAS A LITTLE STRANGE BECAUSE NOW THEY WORKED IN TWO DIFFERENT DEPARTMENTS.

HOWEVER, UM, WE GOT A LITTLE BIT DONE THERE.

UM, THE PERSON THAT WAS ASSIGNED TO ASO TO MAKE SURE THAT, UM, EVERYTHING IS MET FOR THEM WAS ALSO CURRENTLY, OR WAS ALSO ON THE COVID, UM, RESPONSE.

AND SO THAT DELAYED A LOT OF THE SUPPORT FOR ASO.

UM, HE CONTINUES TO BE ON THE RESPONSE AT LEAST 20 TO 30 HOURS A WEEK SOMETIMES.

UM, BUT IN FEBRUARY OF THIS YEAR OF 21, WE ASKED CTM WHO'S, UH, COMMUNICATIONS TECHNOLOGY MANAGEMENT.

THERE ARE WHAT WE CALL CORPORATE IT, UH, TO HELP OUT WITH SOME RESOURCES AND THEY, THEY IMMEDIATELY STEPPED IN AND GAVE US SOME EXTRA IT RESOURCES TO MAKE SURE THAT WE MET SOME OF THESE ORDINANCE REQUIREMENTS.

UM, SO AROUND MAY, IN THE, UH, APRIL, BEGINNING OF MAY, WE PRESENTED SOME METRICS TO ASO FOR MONTHLY AND YEARLY REPORTING FOR THEIR INTERNAL NEEDS AND THEN STARTED GATHERING SOME REQUIREMENTS AROUND WHAT DOES IT LOOK LIKE IF WE WANTED TO PRESENT THE METRICS FOR THE ORDINANCE, THAT KID THAT CAME THROUGH? SO WE, WE COMPLETED THAT IN JULY OF 21.

UM, AND IT'S STILL IN REVIEW BECAUSE THERE ARE A FEW OF THE METRICS THAT, UH, UH, CALCULATIONS ARE, ARE IN, IN PROCESS.

SO WE WANT TO MAKE SURE THAT WE HAVE, UH, GOOD REQUIREMENTS FOR WHAT WE NEED TO PRESENT TO, UM, OR FOR THE ORDINANCE, UM, AND MAKE SURE IT'S RIGHT BEFORE WE ACTUALLY START PRESENTING TO PEOPLE.

SO WITH THAT, UM, I'M GOING TO HAND IT OVER TO MR. COLLINS, WHO HAS A PRESENTATION TO GIVE YOU, UM, TO KIND OF SHOW YOU WHAT WE'VE BEEN WORKING ON SINCE ABOUT FEBRUARY OF 21.

GOOD EVENING.

CAN EVERYONE SEE MY SCREEN? OKAY.

CAN EVERYBODY HEAR ME? YES.

VERY SMALL, CHRIS, THAT IT'S VERY SMALL ON THE SCREEN.

OKAY.

THAT LARGER.

YES.

YES.

THAT'S A LITTLE BETTER.

ALL