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[00:00:03]

MAY

[Independent Citizen's Redistricting Commission]

VERY WELL BE OUR LAST MEETING OF THE YEAR.

WE SHALL SEE.

UM, SO IT IS 6:08 PM.

WE HAVE 10 OUT OF 14 COMMISSIONERS PRESENCE.

I'LL CALL THE ORDER OF THE INDEPENDENT CITIZENS, REDISTRICTING COMMISSION MEETING THIS WEDNESDAY, JANUARY 19TH.

AND THAT PLEASE DO FOREIGN CALL.

YES.

MY COMMISSIONERS.

WANT TO SAY YOUR NAME? IF YOU COULD JUST RAISE YOUR HAND AND SAY HERE, UH, CANNON MORRIS HARDEN, SCHNEIDER DEMPSEY.

IT'S ALL THOSE LANDS.

LEE.

KAMBO CALLED THEIR OWN HERE.

YAY.

HERE.

QUANTOS HERE.

BLANK HERE AND FALCO ON HERE.

LOVELY.

OKAY.

UM, ARE YOU ABLE TO SHARE YOUR SCREEN AND FLIP TODAY'S AGENDA? OH, PERFECT.

OKAY.

SO THE AGENDA FOR TODAY, MEETING GOALS, UPDATE ON TRAVIS COUNTY REDISTRICTING DISCUSSION OF RETENTION OF RECORDS AND DOCUMENTS APPROVAL OF FINAL REPORT APPROVAL OF NEW STAFF CONTRACTS, DISCUSSION OF CREATING CRITERIA FOR STAFF TO ACT UPON FUTURE ANNEXATIONS UPDATES ON ROADMAP, TIMELINE, AND UPDATES FROM WORKING GROUPS AND SUBCOMMITTEES.

SO CITIZEN COMMUNICATION, I DON'T KNOW IF THERE'S ANYBODY THERE THAT HAVE SIGNED UP TO SPEAK OR SIGNED UP TO SPEAK.

SO I DON'T WANT HIS APPROVAL OF MINUTES ITEM TO NEW BUSINESS.

THE ICRC MAY DISCUSS AND TAKE ACTION ON THE FOLLOWING AGENDA ITEMS, A UPDATE ON COUNTY REDISTRICTING CHRISTIAN NAGGY, TRAVIS COUNTY VOTER REGISTRATION DIRECTOR.

THE DISCUSSION OF RETENTION OF ICRC RECORDS AND DOCUMENTS, A CITY CLERK, ERIC STAIN RECORDS AND INFORMATION MANAGEMENT OFFICER SAY UPDATE ON ROADMAP, TIMELINE, DI DISCUSSION ON CREATING CRITERIA FOR STAFF TO ACT UPON FUTURE ANNEXATIONS, IE UPDATES FROM WORKING GROUPS.

SO COMMITTEES HE ONE SOCIAL MEDIA PRESS-RELEASE WORKING GROUP B TWO ADVERTISING WEBSITE WORKING GROUP THREE FINANCE SUBCOMMITTEE FOR FINAL REPORT.

SO COMMUNITY AF HOUSEKEEPING ITEM TWO UNFINISHED BUSINESS, THEIR CRC MAY DISCUSS AND TAKE ACTION ON THE FOLLOWING AGENDA ITEMS APPROVE AND SIGN FINAL REPORT.

BE APPROVE NEW CONTRACT FOR ADMINISTRATIVE MANAGER.

THANK YOU, MATT.

UM, I'M SEEING NOW THAT'S THAT'S THREE UNFINISHED BUSINESS.

I THINK WE JUST HAD LIKE A SMALL TYPE OF THERE.

UM, OKAY.

UM, I DON'T BELIEVE WE HAVE ANY CITIZEN COMMUNICATION THIS EVENING.

SO THE FIRST ORDER OF BUSINESS IS AGENDA ITEM ONE, APPROVING THE MINUTES FROM THE DECEMBER 15TH MEETING.

THE MINUTES OF THIS MEETING HAVE BEEN DISTRIBUTED VIA EMAIL.

UM, SO ARE THERE ANY CORRECTIONS TO THE MINUTES? OKAY.

HEARING NONE.

THE MINUTES ARE APPROVED.

WE'RE GOING TO MOVE ON TO NEW BUSINESS AGENDA ITEM TWO.

TODAY WE HAVE THE HONOR OF HEARING FROM TWO GUESTS WHO I RESPECTFULLY ASK, JUST KEEP YOUR PRESENTATIONS TO 20 MINUTES THIS EVENING.

UM, SO FIRST TO A, AN UPDATE ON TRAVIS COUNTY, REDISTRICTING FROM THE TRAVIS COUNTY VOTER REGISTRATION DIRECTOR, GRETCHEN AG, UH, GRETCHEN, ARE YOU ON THE LINE WITH US? I AM HERE.

BEAUTIFUL.

I AM SO SORRY ABOUT THE TROUBLES GETTING INTO OUR CALL THIS EVENING.

THANK YOU FOR BEING HERE.

NO, I'M, I'M HAPPY TO BE HERE AND UPDATE YOU.

I DID RECEIVE SOME OF THE QUESTIONS THAT YOU HAD, THAT YOU WERE LOOKING TO GET AN UPDATE ON HOW OUR REDISTRICTING PROCESS WENT HERE AT TRAVIS COUNTY.

YES.

WE BOTH LOVE TO HEAR FROM YOU, UM, ABOUT THAT DOCUMENT THAT YOU SHARED WITH US.

UM, AND IF I DON'T KNOW IT, I'LL LEAVE IT UP TO YOU, BUT IT MIGHT BE HELPFUL TO TALK THROUGH IT.

UM, AND THEN I KNOW THAT WE WILL HAVE SOME QUESTIONS AT THE END AS WELL.

CERTAINLY, CERTAINLY LET ME, LET ME JUST RUN THROUGH AND

[00:05:01]

LET YOU KNOW THAT, UM, WE WERE OUR PROCESS AT THE COUNTY FOR REDISTRICTING, THE COUNTY COMMISSIONER AND THE JP CONSTABLE LINES, UM, ENDED UP, UH, BEING SHORTENED A GOOD BIT.

UH, WE, WE HAD A VERY SHORT, SHORT WINDOW TO GET OUR REDISTRICTING DONE.

SO EVERYBODY WAS UNDER THE GUN, BOTH THE CONSULTANTS AND OURSELVES, OUR STAFF WITH GETTING THIS, UH, THIS PROCESS DOWN.

WE ENDED UP LOSING SOME TIMES, UH, BECAUSE WHAT WE HAD WITH THE STATE, SOME ASSUMPTIONS WITH SOME DATES OF DEADLINES WHEN IT NEEDED TO BE DONE, UH, WE ENDED UP LOSING A FEW DAYS, SO IT REALLY MOVED THE COMMISSIONER'S COURT TO MAKE SOME DECISIONS A WEEK EARLIER THAN THEY HAD ANTICIPATED OR WISHED TO HAVE HAD TO, TO GET THIS DONE, BUT THEY DID GET IT DONE.

UH, THEY DID APPROVE THEIR COMMISSIONER AND JP CONSTABLE LINES.

THE JP AND CONSTABLE LINES CHANGED NOT AT ALL.

UH, THE ONLY THING THAT WE, WE DID A LITTLE CLEANUP AND SOME LINES AROUND THE LAKE, BUT OTHER THAN THAT, THOSE JURISDICTIONS DID NOT CHANGE AT ALL.

THE COMMISSIONERS.

UH, DISTRICTS DID CHANGE A GOOD AMOUNT.

AS A MATTER OF FACT, UM, THEY, THERE WERE SOME CHANGES BECAUSE OF GROWTH THAT WE'VE HAD IN SOME OF THE PRECINCTS.

THEY, UH, THEY HAD SOME MODIFICATIONS AND SOME CHANGES.

SO, AND I BELIEVE THAT I SHARED WITH YOU A LINK, UM, AND IT'S A LIVE LINK AS A MATTER OF FACT, THAT YOU'RE ABLE TO, TO LOOK AT AND YOU CAN ADD, YOU CAN HIDE CERTAIN JURISDICTIONS.

SO YOU CAN LOOK AT THE COMMISSIONER LINES.

YOU CAN LOOK AT THE JP CONSTABLE LINES.

YOU CAN LOOK AT THE STATE SENATE LINES, YOU CAN LOOK AT THE CONGRESSIONAL LINES.

SO IT ALLOWS YOU TO TURN ON AND OFF DIFFERENT LAYERS.

AND THAT IS ALSO ON OUR WEBSITE AT THE TAX OFFICE.

SO FOLKS CAN LOOK AT THAT MAP AND REALLY SEE HOW THINGS OVERLAY WITH ONE ANOTHER.

YOU MAY WANT TO SEE HOW THE CITY OF AUSTIN OVERLAYS WITH, UH, THE STATE SENATE OR THE COMMISSIONER, UH, LINES AND EVERYTHING.

AND THIS MAP ALLOWS YOU TO BE ABLE TO DO THAT.

SO THE, SO THE COUNTY MAP DID CHANGE IN THAT RESPECT.

IT REALLY, IN ALL HONESTY, THE BIGGEST CHANGE THAT WE HAD WERE IN THE FOLDING PRECINCT.

UM, WE HAD WANTED TO DO A LOT OF CLEANUP WITH THIS.

AND SO WE WERE TASKED AND ALSO MENTIONED IN THE MEETING IN AUGUST, WHEN WE MET, WE HAD A NUMBER OF PRECINCTS THAT NOT ONLY EXCEEDED, BUT NEAR EXCEEDED THE MAXIMUM LIMIT THAT WE HAD ON REGISTRANTS ON, ON THE 5,000 MARK.

AND SO WE HAD TO ADDRESS THOSE.

AND WHAT WE ENDED UP FINDING OURSELVES IN A SITUATION IS THAT WE HAVE, YOU KNOW, THE CITY IS DOING THEIR REDISTRICTING.

THE STATE IS DOING THEIR REDISTRICTING.

THE COUNTY IS DOING THEIR REDISTRICTING AND EVERYBODY IS IN A COMPRESSED TIMEFRAME.

AND SO WE DIDN'T HAVE REALLY THE ABILITY TO, TO, TO MAYBE REACH OUT TO THE STATE AND, AND ASK THEM TO WE'LL CONSIDER THIS, WILL YOU CONSIDER THIS PIECE, THIS PRECINCT AND EVERYTHING.

AND I WILL SAY THAT THE STATE ACTUALLY RE RE HAD RESPECTED OUR COUNTY, OUR PRECINCT LINES MORE SO THAN THEY HAD IN THE PAST, AND WHICH, WHICH WAS THE GOOD THING.

BUT THEN IN CERTAIN CERTAIN CASES, IT WAS NOT, WE WOULD HAVE RATHER THEM, UH, HAVE USED SOME OTHER LINES.

BUT WHAT WE DID IS WE WERE ABLE TO GET THEIR LINES IN SEPTEMBER.

WE WERE ABLE TO GET YOUR LINES AS WELL.

AND SO THAT WAS WHAT REALLY PROPELLED US IN THE PRECINCT LINE OF FINALIZATION.

ONCE THE COUNTY COMMISSIONER'S COURT FINISHED THEIR LINES, THEN OUR STAFF, WE HIT THE GROUND RUNNING WITH VOTING PRECINCTS AND, UH, WHAT ENDED UP DOING, AND I BELIEVE YOU HAVE THE DOCUMENT, THE BACKUP THAT WE PROVIDED TO THE COMMISSIONER'S COURT, UH, FOR THEM IS THAT OUR GOAL WAS TO GO WITHIN, BE BELOW THE 5,000, BUT NOT JUST BY A FEW HUNDRED VOTERS, BECAUSE THE GROWTH THAT WE'VE SEEN IN AUSTIN IS IT'S JUST, IT'S JUST CONTINUES TO GROW.

AND SO WE DID NOT WANT TO FIND OURSELVES IN A YEAR OR TWO YEARS SPLITTING MORE PRECINCTS.

SO OUR GOAL WAS TO BE ABLE TO BRING SOME PRECINCTS WELL BELOW THE 5,000 IN ANTICIPATION OF GROWTH, ESPECIALLY IN GROWTH AREAS LIKE MUELLER, UH, CORRIDORS LIKE LAMAR AND BURNETT ROAD AND CONGRESS, ESPECIALLY SOUTH CONGRESS.

SO IN SOUTH FIRST, SO WE WANTED TO LOOK AT THOSE CORRIDORS IN THOSE PRECINCTS, IN THOSE AREAS AND ALLOW OURSELVES ENOUGH GROWTH, BECAUSE I CAN TELL YOU RIGHT NOW, I AM AWARE OF GROWTH THAT IS TAKING PLACE IN THE NORTH CENTRAL AREA.

WE HAVE FOUR OR FIVE APARTMENT COMPLEXES THAT ARE TAKING PLACE ON BURNET ROAD

[00:10:01]

AND LAMAR THAT ARE GOING TO AFFECT THOSE INNER CITY PRECINCTS.

AND SO IN ANTICIPATION OF THAT, WE WANTED TO PROVIDE OURSELVES SOME, SOME ROOM SO THAT WE'RE NOT HAVING TO SPLIT.

THE OTHER THING TOO, THAT WE WANTED TO DO IS WE WANTED TO LOOK AT HIGHWAYS, UH, MAJOR ROADWAYS, WATERWAYS, UM, SOME NATURAL DIVIDERS, AND ALSO THE MAN-MADE DIVIDERS, UM, ON, ON PRECINCT LINES.

WE ALSO WERE TRYING TO BRING SOME NEIGHBORHOODS BACK TOGETHER WHEN AND WHERE POSSIBLE.

AND SO THAT, THAT WAS ONE OF OUR GOALS THAT WE DID.

THE OTHER THING TOO, IS WE WENT FROM 247 PRECINCTS TO 287 PRECINCTS.

WE HAD A GROWTH OF 40 PRECINCTS, AND THAT IS A VERY LARGE NUMBER, BUT THAT SHIPS SUSTAIN US FOR THE NEXT SEVEN TO EIGHT YEARS.

WE SHOULD NOT HAVE TO REALLY INCREASE PRECINCTS MAYBE MUCH MORE THAN MAYBE FIVE OR SIX OVER THE NEXT 10 YEARS.

THE OTHER THING THAT WE DID IN OUR DOCUMENT IS WE IDENTIFIED THOSE PRECINCTS THAT WERE NEAR EXCEEDING 5,000 AND WHAT OUR PLAN WAS TO, UH, NOT HAVE TO SPLIT THAT AS IN CREATE NEW PRECINCTS.

SO WE TRIED TO DEVELOP SOME, SOME PROBLEM-SOLVING SOME PROGRAMS TO ACCOMMODATE FOR THAT GROWTH IN THE FUTURE FOR THOSE AS WELL.

UM, WE WENT TO THE 247 PRECINCTS TO 2 87.

OUR GOAL WAS TO DIMINISH PRECINCTS THAT HAD NO VOTERS BECAUSE WE DID HAVE A NUMBER OF THOSE PRECINCTS.

MANY OF THOSE CREATED BY THE STATE OVER THE YEARS.

AND THANKFULLY WE WERE ABLE TO REDUCE THOSE TO NONE.

WE HAVE NO ZERO VOTER PRECINCTS.

WE DID ACTUALLY A PRECINCT WITH TWO VOTERS IN IT.

UM, AND THERE IS NOTHING WE CAN DO ABOUT THAT BECAUSE THAT IS A CONGRESSIONAL LINE AND A STATE SENATE LINE.

AND THEY CREATED A LITTLE MINI, UH, TRIANGLE PRECINCT IN THE PFLUGERVILLE AREA.

AND WE, THERE IS NOTHING WE CAN DO ABOUT THAT.

THAT'S SOMETHING THAT HOPEFULLY IF WE'D HAD MORE TIME, WE COULD HAVE GOTTEN THE TEXAS LEGISLATIVE COUNCIL TO MAYBE MAKE AN ADJUSTMENT AND REMOVE THAT.

UH, BUT WE DID HAVE THAT.

SO WHAT WE WERE ABLE TO DO IS REDUCE, UH, BY OVER 20%, THE NUMBER OF PRECINCTS THAT HAD MORE THAN 4,500 VOTERS.

SO RIGHT NOW WE ONLY HAVE NINE PRECINCTS AS OPPOSED TO 63 PRECINCTS.

AND WHAT WE WERE ABLE TO DO IS REALLY BRING THOSE DOWN TO UNDER 4,000, WHICH AGAIN, LENDS ITSELF TO FUTURE GROWTH AND ALLOWING FOR THAT TO HAPPEN.

AND SO WE'RE REALLY VERY PLEASED WITH THAT.

WE DID WORK WITH BOTH POLITICAL PARTIES TO SHARE WITH THEM THIS INFORMATION, BECAUSE THOSE THAT ARE MOST INTERESTED IN THE VOTING PRECINCTS AT SEVERAL LEVELS ARE THE PARTIES BECAUSE OF THEIR STRUCTURE WITH PRECINCT CHAIRS.

WE DID COMMUNICATE THIS WITH THEM.

UH, WE ALSO COMMUNICATED AND WORKED WITH THEM ON THE NUMBERING SYSTEM AS WELL.

UH, BECAUSE WE DO KNOW THAT A NUMBER OF INDIVIDUALS MAY BE TIED TO THEIR PRECINCT WITH HOWEVER, BUT WITH THE GROWTH THAT WE WERE LOOKING AT INCREASING THE NUMBER OF PRECINCTS, WE WERE GOING TO HAVE TO MAKE SOME DRASTIC CHANGES.

SO WE FELT THAT THIS WAS THE ONE TIME TO REALLY CREATE A PLAN.

MOVING FORWARD WITH PRECINCTS, DEVELOP AN ACTUAL, AN ACTUAL BUSINESS RULE THAT SAID, THIS IS HOW WE'RE GOING TO NUMBER SYSTEMS. AND SO WHAT WE DID IS WE CREATED A NUMBERING SYSTEM AND WE ALLOWED OURSELVES SOME ROOM WITH NUMBERS FOR ANY POTENTIAL NEW PRECINCTS THAT WE MAY HAVE TO CREATE IN THE FUTURE.

SO IF YOU WERE IN CENTRAL AUSTIN, NORTH CENTRAL AUSTIN, YOU MAY HAVE A TWO 30 NUMBER, WELL IN THE PAST, YOU COULD THEN FIND YOURSELF WITH A TWO 60, THERE, THERE WAS NO RHYME OR REASON.

IT WAS JUST, THEY WERE JUST GRABBING NUMBERS THAT WERE AVAILABLE.

AND WHAT WE WANTED TO DO IS TO CREATE A BUSINESS RULE MOVING FORWARD.

I WILL TELL YOU THAT I AM RECOMMENDING IN 10 YEARS WHEN THIS IS DONE AGAIN, THAT TRAVIS COUNTY WILL LIKELY LOOK AT A FOUR DIGIT PRECINCT NUMBERING SYSTEM, UM, THAT ACTUALLY WILL REASSEMBLE THE OTHER FOUR LARGEST URBAN COUNTIES IN THE STATE OF TEXAS THAT ARE ALREADY AT A FOUR NUMBERING, UH, LETTER NUMBER FOUR NUMBER SYSTEM, UM, THAT THEY BEEN AT ALREADY FOR OVER 10 YEARS, IF NOT 20 IN, UM, IN CERTAIN SITUATIONS LIKE HARRIS COUNTY IN PARTICULAR.

UM, SO THAT IS WHERE WE FOUND OURSELVES.

UM, WE HAD A LITTLE BIT OF A PUSHBACK HERE AND THERE BY, BY SOME PRECINCT CHAIRS THAT DID NOT WANT TO RELEASE THEIR NUMBER.

UM, BUT IF WE ACCOMMODATED ONE, WE HAD TO ACCOMMODATE OTHERS AND, AND REALLY EVERYBODY CAME AROUND AND WERE VERY

[00:15:01]

SUPPORTIVE.

WE DID WORK WITH BOTH PARTIES.

WE, WE ASKED THEM FOR ANY INPUT.

SOME OF THEM DID PROVIDE SOME SUGGESTIONS AS TO WHERE ALIGNED SHOULD BE, ESPECIALLY IN THE SOUTHWEST PART OF TRAVIS COUNTY, WHERE WE DID HAVE TO DO SOME SPLITTING, UH, ALSO IN WELLS BRANCH.

AND SO WE DID TAKE INPUT AND IN MANY CASES, WE WERE ABLE TO ACCOMMODATE SOME OF THEIR SUGGESTIONS AND EVERYTHING, BUT, UH, BUT OTHER THAN THAT, IT WAS A VERY SMOOTH PROCESS.

UM, IT JUST TOOK A LOT OF TIME AND, UH, AND AGAIN, IN A SHORTENED WINDOW THAT JUST CREATED SOME, UH, SOME DIFFICULTIES FOR US.

AND SO WE, WE W WE WISH WE'D HAD MORE TIME TO REALLY WORK WITH, WITH EVERYBODY AND ALL OF THE PARTIES INVOLVED THAT WERE SUBMITTING MAPS, BUT ALL IN ALL, WE'RE, WE'RE VERY PLEASED WITH WHAT WE WERE ABLE TO DO.

AND A LOT OF THE CLEANUP THAT WE WERE ABLE TO DO, UM, I BELIEVE THAT IN THE LINK THAT I PROVIDED ALSO FOR YOU, WE ALSO ADDED A LAYER THAT HAS THE SINGLE MEMBER DISTRICTS IN IT.

AND IN THAT LAYER, YOU CAN TURN ON THE VOTING PRECINCT LAYER.

SO YOU CAN SEE HOW THE PRECINCTS, THE NEW VOTING PRECINCTS OVERLAY OVER THE SINGLE MEMBER DISTRICTS THAT YOU DREW.

AND SO THAT IS SOMETHING THAT YOU'LL, YOU'LL BE ABLE TO LOOK AT AND SEE HOW THAT WORKS.

AND IN MANY CASES, WE, AND REALLY OVERALL, I WOULD SAY THAT 95% APPROXIMATELY, UH, OF THE CITY THAT IS CENTRAL, THERE'S MORE OF THE CORE OF THE CITY, NOT THE OUTLIERS, BECAUSE WE KNOW THAT THOSE LINES ARE VERY DIFFICULT.

THEY DON'T, THEY, THEY FOLLOW ROADWAYS.

IT'S, IT'S JUST, IS WHAT THE NATURE OF THE CITY LIMIT LINES.

HOWEVER, THE CENTRAL CORE, I WOULD SAY 95% IS CONTAINED WITHIN A VOTING PRECINCTS.

SO WE DON'T HAVE AN EXCEPTIONAL, EXCEPTIONALLY LARGE NUMBER OF SPLIT PRECINCTS THAT MAY HAVE A CITY COUNCIL MEMBER HERE OR THERE, UM, AND, AND EVERYTHING.

SO, SO I THINK WE WERE ABLE TO REALLY DO, DO A GOOD JOB IN THAT AND REALLY PRESERVE SOME OF THOSE AREAS.

UM, BUT SINCE YOU HAD COMPLETED YOUR WORK BEFORE WE WERE ABLE TO COMPLETE OURS, WE WERE KIND OF PUT IN THAT POSITION OF HAVING TO FOLLOW THE BUSINESS RULES WE WERE TRYING TO IMPLEMENT, UM, FOR THIS PERIOD OF TIME.

AND I THINK THAT KIND OF IN A NUTSHELL COVERS A LOT OF THE WORK THAT WE DID AND THAT WE, UH, THAT WE PROVIDED WITH YOU IN THAT DOCUMENT, THAT YOU WERE ABLE TO REALLY CLEARLY SEE AND REALLY TO GO OVER THE BUSINESS RULE FOR THE NUMBERING SYSTEMS. WE ENDED UP CHOOSING THE BUSINESS RULE OF UTILIZING THE COUNTY COURTHOUSE AS KIND OF A GROUND ZERO.

UM, SO IN STARTING WITH COMMISSIONERS STRIKES, WHICH ARE THE DEFINING, UH, JURISDICTIONS FOR THE DISTRICTS, FOR OUR NUMBERING SYSTEM.

SO COUNTY COMMISSIONER, UH, PRECINCT ONE HAS THE ONE HUNDREDS, AND THAT'S WHAT WE FOLLOW.

SO WE USED THE COURTHOUSE AS GROUND ZERO.

AND, UH, SO THAT WAS THAT'S BOX THREE HUNDREDS.

SO WHAT WE DID IS THE NEAREST 200 BUCKS FOR COUNTY COMMISSIONER TO THE NEAREST PRECINCT.

WE BECOME 200, THE NEAREST COUNTY COMMISSIONER PRECINCT FOR PRECINCT WOULD BE 400 AND THE SAME WITH 100.

SO WHEN YOU SEE THE MAP AND WHEN THE COMMISSIONERS ARE LOOKING AT THE MAP, THEY WILL BE ABLE TO KNOW WHAT PRECINCT THAT, THAT IS.

THERE'LL BE ABLE TO KNOW THAT WE FAN OUT.

SO THE ONE HUNDREDS ARE NEAREST TO THE COUNTY COURTHOUSE CORE.

AND THEN AS WE SPREAD OUT, THEN THAT IS WHAT WE, WE DID.

THE NUMBERING SYSTEM EXPANDS US.

WE LEAVE THE CENTER CORE OF THE, UM, OF DOWNTOWN OF THE CITY OF AUSTIN AND EVERYTHING.

SO WE JUST TRIED TO CREATE SOME OF THOSE BUSINESS RULES MOVING FORWARD AND EVERYTHING, AND, UH, AND PROVIDE THE COURT MEMBERS WITH A GUIDE FOR THEM, SO THAT THEY KNOW EXACTLY WHERE THE NUMBERING SYSTEM IS.

AND SO YOU CAN FIND THAT AND THE PARTIES AS WELL, THE TWO POLITICAL PARTIES, AND WE PROVIDED THEM WITH THE MAPS, BOTH THE LINK AND HARD COPY MAP SO THAT THEY COULD HAVE SOMETHING TO UTILIZE, UH, AS WELL.

GOTCHA.

THANK YOU SO MUCH.

THAT WAS INCREDIBLY INFORMATIVE.

UM, I, UH, IF IT'S ALL RIGHT WITH YOU, UM, WE HAVE, I KNOW THAT WE HAVE SOME QUESTIONS, UM, HERE IN THE ROOM AND I'M SURE THAT ALL OF OUR COMMISSIONERS ON ZOOM ALSO HAVE QUESTIONS.

UM, IS IT OKAY IF WE MOVE ON TO THAT? YEP, DEFINITELY.

YEP.

BEAUTIFUL.

OKAY.

UM, I GUESS MY FIRST QUESTION, UM, AND IT KIND OF GOES

[00:20:01]

TO BOTH YOU AND, UH, MR. CORVEL, WHO IS ON THE LINE WITH US IS JUST KIND OF LIKE BOTTOM LINE.

WHAT NEXT STEPS DOES THE ICRC NEED TO TAKE, GIVEN THESE CHANGES TO THE BTDS.

I KNOW THAT YOU MENTIONED THAT THERE'S LIKE A, A MINIMAL NUMBER OF, OF SPLIT PRECINCTS, BUT, UM, WOULD THERE BE ANYTHING THAT, THAT YOU ENVISION US DOING WITH THAT? UM, AT THIS POINT, UM, I, I DON'T TO MYSELF, I WILL TELL YOU WHAT WE HAVE DONE.

UM, SO AS YOU'RE AWARE OF, WE HAVE A SPECIAL ELECTION THAT WE'RE IN THE MIDDLE OF RIGHT NOW.

UM, SO, UM, WITH THAT HAVING TAKEN PLACE, WE HAVE NOT UP W WE HAVE YOUR SHAPE FILES.

SO WE HAVE THAT INFORMATION.

WE HAVE THE NEED DISTRICTS, AND WE HAVE THE MAP THAT REFLECTS THE NEW MAP WITHIN OUR SYSTEM.

HOWEVER, WE HAVE NOT CODED THE NEW DISTRICTS BECAUSE WE DON'T WANT TO AFFECT ANY POTENTIAL VOTERS THAT ARE ELIGIBLE FOR THIS ELECTION RIGHT NOW.

AND IF THERE IS A RUNOFF ELECTION IN MARCH, WE ALSO DON'T WANT TO AFFECT IT.

AND WE KNOW THAT THIS SINGLE MEMBER DISTRICT, UM, ANY ELECTIONS WITH THESE NEW BOUNDARIES ARE, WOULD BE IN NOVEMBER.

WE DO HAVE AMPLE TIME FOLLOWING A POTENTIAL RUNOFF ELECTION IN MARCH, WE HAVE THE ABILITY AND THE TIME TO BE ABLE TO MAKE ALL THE APPROPRIATE ADJUSTMENTS THAT WE HAVE IMPROPERLY PLACED VOTERS IN THE, IN THE NEW DISTRICTS AND EVERYTHING I WILL TELL YOU, THEY WERE, YOU KNOW, THERE IS NOT AN OVERWHELMING CHANGE TO THE EFFECT.

I THINK ONE OF THE BIGGEST CHANGES WE SAW WOULD BE IN DISTRICT SEVEN AND 10, I BELIEVE IN THE NORTHWEST PART WHERE THERE WAS MORE SWAP OF ONE, UM, CITY COUNCIL MEMBER, DISTRICT RECEIVING A CERTAIN AMOUNT, UM, OF, OF AREA VERSUS ANOTHER.

AND SO THERE WERE SOME CHANGES THERE, BUT WE'RE NOT MAKING THOSE CHANGES UNTIL AFTER THE SELECTION, BECAUSE WE DON'T WANT TO AFFECT ANY POTENTIAL VOTER OR ANYTHING LIKE THAT.

ESPECIALLY SOMEONE WHO MAYBE HAS MOVED, HOWEVER, THEY'RE STILL ELIGIBLE, UM, UNDER THIS, THE OLD DISTRICT IN FORCE.

SO THERE'S SOME INTERNAL THINGS THAT WE'LL DO AFTER THE COMPLETION OF THIS SPECIAL ELECTIONS.

SO WHERE WE'RE OKAY IN THAT RESPECT, THERE, THERE IS NOTHING ELSE WE NEED FROM YOU, UM, BECAUSE WE HAVE RECEIVED THE FILES AND THE MAPS REFLECT YOUR CHANGES.

OKAY.

THANK YOU.

UM, AND I THINK THAT ANSWERS THE QUESTION, BUT MR. POURABLE, DID YOU WANT TO ADD ANYTHING? NO, IT LOOKS LIKE THEY'VE DONE A VERY GOOD JOB AND CONGRATULATIONS.

THANK YOU.

I WILL TELL YOU THERE WERE MANY WORK SESSIONS THAT, UH, MY, OUR GIS TEAM AND I SPEND IN THE CONFERENCE ROOM AND, AND I WAS LITERALLY, WELL, LOOK AT THIS LINE, WHY DON'T YOU MOVE IT TO THE STREET? SO, UM, AND THAT WAS THE PROCESS.

AND, BUT ALL I CAN DO IS, IS SAY I'M THANKFUL THAT WE HAD A COMPUTER SYSTEM TO UTILIZE FOR THAT PROCESS, AS OPPOSED TO HAVING TO DRAW IT ON PAPER AND THE BEAUTY OF WHAT WE WERE ABLE TO DO, BECAUSE OUR TEAM DID BUILD A TOOL FOR THIS IS THAT AS WE CHANGED ALIGN WITHIN SECONDS, WE WERE ABLE TO SEE THE NUMBER OF REGISTERED VOTERS IN THE AREA WE HAD AFFECTED.

SO WE WERE AT THAT MOMENT ABLE TO ESTABLISH WHETHER IT WAS A LINE THAT COULD REMAIN THERE, OR WHETHER WE HAD TO MAKE MORE ADJUSTMENTS IN EVERYTHING.

AND SO I DO HAVE TO SAY THAT THAT HAVING AN ELECTRONIC SOLUTION FOR, UH, UH, MAPPING IS, IS TREMENDOUS.

I CANNOT IMAGINE HAVING TO GO THROUGH THIS PROCESS USING PAPER AND PEN AND MAPS.

WELL, WELL, WITH THAT IN MIND, UM, GIVEN, GIVEN YOUR ELECTRONIC PROCESS, UM, JUST, I HAVE ONE MORE QUESTION AND THEN, UM, I WILL OPEN THE FLOOR AND I THINK WE'LL PROBABLY JUST, WE CAN DO THE Q AND A AND FORMALLY JUST GOING TO JUMP IN.

UM, BUT MY QUESTION IS, UM, CAN YOU TELL US ABOUT THIS REVIEW THAT IS SUPPOSED TO HAPPEN, UM, EACH JANUARY OF ODD NUMBERED YEARS? AND, UM, HOW COULD THIS KNOWLEDGE HELP THE NEXT ICRC? UM, YOU MEAN THE REVIEW OF PRECINCTS AND THEIR POPULATION OF THE VOTER REGISTRATION? YES, YES, YES.

WE WILL BE REVIEWING, UH, THE POPULATION NUMBERS SHOW.

WE TECHNICALLY IN THE SPRING, REALLY WE'RE SUPPOSED TO HAVE SPLIT THE PRECINCTS THAT WERE EXCEEDING THE 5,000

[00:25:02]

VOTER COUNT IN A PRECINCT.

HOWEVER, BECAUSE WE, BECAUSE OF THE DELAY IN VOTER, IN THE, UH, RE-DISTRICTING THAT WAS TAKING PLACE, WE, WE WERE INFORMED BY THE SECRETARY OF STATE'S OFFICE THAT AS LONG AS WE WERE SHOWING THAT WE WERE MAKING SOME PROGRESS, WE COULD PUT THAT, PUT THAT OFF UNTIL THE FALL, BECAUSE EVERYTHING OBVIOUSLY WAS BEING DELAYED, UH, FOR, FOR EVERYBODY AND DELAYED BECAUSE WE DIDN'T HAVE A LOT OF THE CENSUS INFORMATION.

NOW WE DON'T UTILIZE THAT IN OUR PRECINCT.

I MEAN, WE'RE SIMPLY SIMPLY ONLY USING VOTER REGISTRATION COUNTS IN THE PRECINCTS.

SO EVERY JANUARY WE'RE GOING TO RUN A REPORT, UH, AND IT WILL BE AN EXCEL FILE AND WE WILL SORT IT, I WILL SORT, IT I'LL LOOK AT EVERY PRECINCT THAT IS OVER 4,500 WE'LL LOOK AT ANYTHING THAT IS CLOSE TO THE 5,000.

AND SO WE WILL DO THAT AND WE WILL THEN ESTABLISH IF WE'RE NEEDING TO DO A SPLIT.

NOW, WHAT WE DID DO, AS I MENTIONED, I HAVE ALREADY IDENTIFIED THE, WHAT IS IT? NOW WE HAVE NINE PRECINCTS THAT ARE 4,500, I THINK ONE IS 4,500 TO 30, 45 39.

THE ONE THAT IS THE BIGGEST CONCERN RIGHT NOW IS 48, 78.

IT'S A PRECINCT 1 41 AND IS IN THE HARRIS BRANCH AREA.

SO WHAT WE WILL DO IS THAT, UM, IF THAT PRECINCT THIS YEAR, AND IT'S VERY POSSIBLE THAT THIS YEAR THEY WILL EXCEED 5,000 NEXT JANUARY, WE WILL SEE THAT.

AND WHAT WE WILL DO IS THAT WE WILL THEN AT JUST THAT LINE, BUT WE NOW HAVE A PRECINCT NEXT TO IT.

THAT IS WELL UNDER THOSE.

AND SO WE WILL ADJUST THE LINE WITH 1 42 SO THAT WE WILL NOT EXCEED THE 5,000 AND WE WON'T HAVE TO CREATE ANY NUMBER.

I WILL TELL YOU THAT.

I THINK IN THE PAST, THERE WERE A NUMBER OF TIMES THAT WHAT ENDED UP HAPPENING IS THAT WHEN THEY HIT THAT 5,000, THEY WOULD JUST GO AHEAD AND SPLIT IT INSTEAD OF MAKING, ADJUSTING IT WITH THE NEXT, UH, PRECINCT NEXT DOOR TO IT AND EVERYTHING.

AND SOMETIMES THEY JUST DIDN'T HAVE THE TOOLS TO SEE HOW EASILY THEY COULD DO IT.

UH, WHEN YOU HAVE A STATE SENATE DISTRICT, WE OBVIOUSLY CAN'T CROSS THAT STATE HOUSE DISTRICT.

WE CAN'T CROSS THAT CONGRESSIONAL LINE.

WE CAN'T CROSS THAT.

THANKFULLY FOR US, THE STATE BOARD OF EDUCATION, WE ARE NOW, THE ENTIRE COUNTY IS IN ONE AND ONLY ONE STATE BOARD OF EDUCATION DISTRICT.

SO WE DIDN'T HAVE THAT LAYER TO HAVE TO WORK AROUND, WHICH MADE IT TREMENDOUSLY A MUCH MORE EASILY, EASILY EASY FOR US TO NOT HAVE THAT ADDITIONAL LAYER THAT WE HAD TO WORK WITH AND, AND EVERYTHING.

SO WE WERE THAT WE WERE THANKFUL ABOUT THAT AND EVERYTHING.

SO, UM, IT, WE'RE REALLY NOT CONCERNED ABOUT THAT.

SO I THINK THAT MOVING FORWARD, AND I GUESS, I DON'T REALLY KNOW WHAT YOU'RE, W YOU'RE GOING TO BE LOOKING AT IT.

THERE WON'T BE, WILL THERE BE ANY, YOU WON'T MAKE ANY ADJUSTMENTS FOR 10 YEARS, THIS COMMITTEE COMMISSION WILL NOT BE MAKING ANY KIND OF ADJUSTMENTS MOVING FORWARD UNTIL THE NEXT CENSUS, IS THAT, IS THAT CORRECT? RIGHT.

SO WHAT WE WILL DO, AND, AND AGAIN, WE WILL, AND WE'LL PROBABLY END UP PUTTING THIS INFORMATION ON OUR WEBSITE EVERY JANUARY.

SO WE WILL RUN A REPORT, WE'LL PLACE IT UP THERE.

AND, UH, AND SO WE WILL BE ABLE TO SHOW THAT.

SO MY EXPECTATION IS THAT 1 41 WILL BE A PRECINCT WE'LL END UP HAVING TO SPLIT.

AND, UH, I'LL BE LOOKING AT ANOTHER PRECINCT TWO 90, WHICH IS AROUND AUSTIN COUNTRY CLUB WESTLAKE DRIVE ALONG 360.

THAT IS ONE THAT WE MAY HAVE TO ALSO MAKE SOME CHANGES IN.

HOWEVER, BECAUSE OF THE LANDSCAPE OF THAT PRECINCT, UM, THERE ISN'T THAT MUCH DEVELOPMENT THERE.

THEY'RE NOT REALLY MAJOR APARTMENT COMPLEXES OR ANYTHING.

SO I WILL SEE, I EXPECT SOME GROWTH, BUT I DON'T EXPECT IT TO BE EXPLOSIVE, UM, AS OPPOSED TO 1 41 HAIR'S RANGE, BECAUSE THERE'S STILL A LOT OF OPEN LAND.

UM, THE, THE, THE OTHER ONE REALLY HAS THE MORE DIFFICULT TERRAIN TO HAVE TO WORK WITH AND EVERYTHING.

SO THOSE ARE THE THINGS THAT, THAT WE WERE LOOKING AT.

AND, AND THANKFULLY JUST MY BACKGROUND BEING AWARE OF, OF POTENTIAL AREAS OF GROWTH AND THINGS LIKE THAT.

IT WAS, I WAS ABLE TO BRING THAT TO THE TABLE OF ANTICIPATING THE FUTURE.

WHAT MIGHT WE EXPECT IN THE FUTURE AND EVERYTHING ALONG SOME OF THESE AREAS.

AND THAT'S WHAT WE'RE TRYING TO PLAN FOR MORE THAN ANYTHING.

I DON'T KNOW THAT I'M GOING TO BE YOUR INTENTION HERE.

SO THEREFORE WE WANTED TO, I WANTED TO LEAVE A PATH MOVING FORWARD, UM, TO, TO THE STAFF HERE IN 10 YEARS, UH, AND EVERYTHING.

AND THAT'S, THAT'S KIND OF WHERE, WHAT WE WERE TRYING TO DO IS JUST GIVE THEM SOME GUIDES, SOME BUSINESS RULES MOVING FORWARD.

WELL, THANK YOU SO MUCH, GRETCHEN.

UM, I'M GOING TO GO AHEAD AND JUST OPEN THE FLOOR TO ALL THE REST OF THE

[00:30:01]

COMMISSIONERS.

UM, IS ANYONE HERE IN THE ROOM SINCE I, YOU KNOW, IT'S EASIER, UM, ANYONE HERE HAVE ANY QUESTIONS? THANK YOU FOR THE WORK.

WE APPRECIATE IT.

YEAH, NO, I, I, I WILL TELL YOU, WE, WE DID ENJOY IT VERY MUCH AND, UM, UH, AND WE APPRECIATE HAVING SOME INPUT WITH YOU AND, UM, AND EVERYTHING.

SO, YOU KNOW, WE, IT REALLY IS ALL VERY CLEAN AND EVERYTHING.

SO WE'RE REALLY VERY PLEASED WITH THE WORK AND WE JUST LOVE THE MAPPING.

AND SO WE HOPE THAT IT'S A TOOL THAT PEOPLE CAN REALLY LOOK AT AND, UH, AND JUST HAVE ALL OF THE INFORMATION RIGHT THERE AT YOUR FINGERTIPS.

I, I DO KNOW THAT THERE ARE SOME INTERESTED PARTIES AND THEY'RE ALREADY ASKING US QUESTIONS AND ASKING FOR INFORMATION AND FEEDBACK AND UTILIZING THE TOOLS THAT WE WERE ABLE TO DEVELOP.

AND SO IT'S THE COMMUNITY, AT LEAST THOSE THAT ARE INTERESTED OR ARE FINDING THAT HELPFUL.

SO IT'S REALLY BEEN A GOOD PROCESS OVERALL.

THAT'S GREAT.

WELL, DO YOU HAVE A, IF YOU WANT TO JUST UNMUTE YOURSELF AND JUMP IN, UH, COMMISSIONERS WHO ARE ON SU WITH US, I JUST HAVE A QUICK QUESTION ABOUT, UM, LIKE WHERE, UH, THE PUBLIC CAN ACCESS THIS LINK.

UM, IT IS ON THE TAX OFFICE WEBSITE.

UM, IT IS, UH, WELL, LET ME PULL IT UP HERE AT TAX OFFICE.

SO IF THEY WERE TO GOOGLE TRAVIS COUNTY TAX OFFICE, WHICH IS WELL IT'S TAX HYPHEN OFFICE DOT TRAVIS COUNTY, T X.GOV, AND GO TO VOTER REGISTRATION, AND WE HAVE A LITTLE CARD THAT IS VOTER REGISTRATION MAPS, AND CLICK ON VIEW MAPS, AND THAT'S WHERE EVERYTHING STARTS POPPING UP.

AND THEY'RE ABLE, THEY'RE ABLE TO DO THAT AND LOOK AT THAT.

AND WE ALSO PROVIDE SHAPE FILES FOR INTERESTED PARTIES AS WELL.

SO IT IS ON OUR WEBSITE AS WELL.

YOU REPEAT THAT URL FOR US AGAIN, PLEASE? IT IS, OH, LET ME GO BACK HERE.

IT IS TAX HYPHEN OFFICE THOUGHT TRAVIS COUNTY T X.GOV.

YOU'RE WELCOME.

YES.

UM, AND THEN GO TO VOTER REGISTRATION AND THEN GO TO VOTER REGISTRATION MAPS, AND YOU WILL SEE A PAGE THAT OUR GIS TEAM CREATED, AND IT HAS THAT LINK THAT PROVIDES ALL THE DIFFERENT, UM, LAYERS THAT YOU CAN KIND OF PLAY WITH.

UM, AND THEN WE ALSO HAVE THE SHAPE FILES FOR MAPS THAT WE HAVE AND EVERYTHING.

AND, AND THE ONE THING ON OUR EXPLORING OUR MAP, IF I WERE TO TURN ON THE COMMISSIONER LINK AND THE CONSTABLE JP STATE BOARD OF EDUCATION OF CONGRESS, STATE, SENATE, STATE HOUSE, UM, UH, TAKE OFF.

YEAH.

UM, YOU SEE COMMON COLORS AND THE DATA'S ONE OF THE TOOLS THAT WE UTILIZED TO BE ABLE TO KNOW WHERE WE COULD DRAW SOME LINES AND EVERYTHING IN SOME CASES, UH, JUST BECAUSE THE CONGRESSIONAL LINE WHERE THAT WAS AND EVERYTHING, BECAUSE THERE WERE SOME AREAS THAT I WOULD HAVE LOVED TO HAVE UTILIZED TO COMPRESS SOME PRECINCTS, BUT WE JUST WEREN'T ABLE TO DO THAT BECAUSE OF THAT OVERLAYING.

SO WE ENDED UP USING THIS OVERLAY AND IT, IT WAS JUST, IT WAS A VERY HELPFUL TOOL, UH, TO US AND EVERYTHING.

SO, SO WE WERE, I WAS, THAT WAS VERY, VERY HELPFUL TO US.

SO ANYWAY, SO THAT IS SOMETHING THAT WE DO HAVE THERE.

WELL, GRETCHEN, THANK YOU SO MUCH FOR YOUR SERVICE TO OUR COMMUNITY AND THE COUNTY AND EVERYTHING.

THAT'S, THAT'S DEFINITELY GOING TO SERVE US FOR YEARS TO COME.

UM, I WANT TO MAKE SURE BEFORE WE LET YOU GO, UM, THAT WE DON'T HAVE ANY MORE QUESTIONS FROM MISSIONERS.

OKAY.

WELL, UM, WITH THAT GRETCHEN, UM, I HOPE YOU ENJOY YOUR EVENING.

THANKS SO MUCH FOR, FOR SHARING WITH THE ICRC, UH, ABOUT THE COUNTY'S WORK.

UM, AND, AND, YOU KNOW,

[00:35:01]

I HOPE YOU ARE AROUND IN 10 YEARS, SO WE CAN SEE THE, I DON'T, I DON'T TELL THEM.

I SAID, WELL, YOU KNOW WHAT I MEAN, I COULD COME BACK ON CONTRACT IT'S OKAY.

UM, W WE ENJOYED IT AND WE APPRECIATE YOUR TIME.

I MEAN, YOU, YOUR, YOUR VOLUNTEERS, AND IT IS JUST AN EXTRA, AN EXCEPTIONAL EFFORT.

UM, AND SO DEFINITELY IT, IT, IT IS EVERYTHING THAT YOU'RE HAVING TO CONSIDER, EVERYTHING THAT YOU'RE HAVING TO LOOK AT AND, AND EVERYTHING, AND COMMUNITIES OF INTEREST.

AND, AND THAT WAS THE PRIMARY THING IS THAT WE WANTED TO, UH, TO REALLY EMPHASIZE COMMUNITIES OF INTERESTS.

AND, AND I VIEW A VOTING PRECINCT AS A COMMUNITY OF INTEREST.

AND THAT WAS ONE OF THE THINGS THAT WE WERE TRYING TO REMEDY WHEN WE HAD VOTING PRECINCTS THAT CROSSED MOPAC OR CROSS TO 90 OR 71.

I W WE, WE NEEDED TO DO SOMETHING ABOUT THAT.

AND SO THOSE WERE SOME OF OUR GOALS THAT WE WERE TRYING TO ACCOMPLISH AS MUCH AS POSSIBLE AND, AND EVERYTHING.

AND SO MOVING FORWARD, WE'RE, WE'RE IN A GOOD PLACE.

WE'VE GOT A GOOD PLAN.

WE APPRECIATE YOUR EFFORTS.

AND, AND THE FACT THAT WE WERE ABLE TO COLLABORATE, BECAUSE I DON'T THINK THIS HAS HAPPENED IN THE PAST VERY MUCH.

AND SO I THINK THIS IS A GOOD THING.

THANK YOU SO MUCH.

Y'ALL HAVE A GOOD EVENING TAKE CARE.

BYE-BYE RIGHT.

UH, THE NEXT ORDER OF BUSINESS IS TO BE, AND THIS IS A DISCUSSION OF RETENTION OF THE ICRC RECORDS AND DOCUMENTS, BUT CITY ERIC STONE, UH, RECORDS AND INFORMATION MANAGEMENT, OFFICER ERIC, THANK YOU FOR BEING WITH US.

HI, CAN YOU HEAR ME OKAY.

PERFECT.

GREAT.

UH, WELL, JUST, UH, TO GO OVER BRIEFLY, UH, JUST TO ANSWER SOME OF THE QUESTIONS THAT I RECEIVED, AN EMAIL, UM, UNDER THE LOCAL GOVERNMENT RECORDS ACT ALL LOCAL GOVERNMENTS ARE REQUIRED TO MAINTAIN AND MANAGE THEIR RECORDS FOR CERTAIN RETENTION PERIODS.

SO A LOT OF WHAT THE COMMISSION'S RECORDS WILL BE PERMANENT, THE REPORT, FINAL REPORT, ALL YOUR MEETING MINUTES, THINGS LIKE THAT.

UM, IN ADDITION TO THAT, THE OFFICE OF THE CITY CLERK ESTABLISHED A RECORD SERIES RETENTION PERIOD FOR WORKING PAPERS AND THAT SORT OF THING FOR CALENDAR YEAR END PLUS 20 YEARS.

SO BASED THE, WHATEVER THE COMMISSION FINISHES ITS REPORT THIS YEAR, THOSE RECORDS WILL BE RETAINED FOR ANOTHER 20 YEARS OR APPROXIMATELY 2042.

UM, THAT'S KIND OF A HIGH LEVEL OF IT.

I'VE FIGURED.

I'D LET YOU ASK ME QUESTIONS THAT WAY I CAN BETTER ANSWER OR PROVIDE YOU EXACTLY THE INFORMATION YOU NEED.

SURE, ABSOLUTELY.

UM, I, MY QUESTION WAS, UH, DO WE NEED TO GET, UH, DOCUMENTS THAT ARE IN OUR PERSONAL ACCOUNTS TO THE CITY, OR IS THAT ONLY IF A PUBLIC INFORMATION REQUEST FOR, UH, ANY, ANY PAPERS THAT YOU, UM, DEVELOPED WHILE WORKING ON COMMISSION BUSINESS SHOULD BE TURNED OVER TO THE STAFF LIAISON WHO WILL THEN GET WITH US THE OFFICE OF THE CITY CLERK AND GET US THAT INFORMATION JUST BECAUSE IT IS CONSIDERED AS CITY ASSET.

OKAY.

SO, SO THAT MEANS THAT EACH OF US WILL NEED TO GO INTO OUR, UM, MAYBE LIKE OUR PERSONAL HARD DRIVES AND MAYBE GOOGLE DRIVES THINGS LIKE THAT AND, AND KIND OF GET ALL OF THAT OUT AND SEND IT TO MATT.

IS THAT CORRECT? CORRECT.

OKAY.

UM, I'M ALSO CURIOUS WHETHER THAT APPLIES TO, UH, SOCIAL MEDIA OR IS THAT A WHOLE DIFFERENT BEAST? I'M SORRY, I DIDN'T CATCH THE LAST PART.

JUST IF IT APPLIES TO, UH, SOCIAL MEDIA, IS THAT CONSIDERED LIKE, UM, DOCUMENTS LIKE, LIKE AN EMAIL OR, OR ANOTHER KIND OF DOCUMENT? UH, IT CAN, IT DEPENDS ON WHAT THE CONTENT IS.

IF IT'S DIRECTLY RELATED OR TO DISCUSSIONS ABOUT THE COMMISSION'S WORK, THEN YES.

IT SHOULD BE.

AND HOW WOULD THAT HAPPEN? LIKE IF IT'S ON FACEBOOK OR TWITTER,

[00:40:02]

UM, I KNOW WE ALSO HAVE AN INSTAGRAM ACCOUNT.

I MEAN, IS IT A MATTER OF, UH, OH, I SEE, UH, COMMISSIONER FEL COLON ALSO HAS HER HAND UP.

UM, BUT YEAH, I'M JUST GENERALLY KIND OF CURIOUS ABOUT THAT AS WELL, BECAUSE YOU'RE WELCOME.

UM, I GUESS, LIKE WE HAVE COVERED THIS AND THIS IS WHY WE GAVE THE CITY ACCESS TO EVERYTHING YOU JUST MENTIONED.

SO, UM, I'M LIKE, TO ME, THIS IS A MOOT POINT BECAUSE WE PROACTIVELY DID ALL THIS.

SO DOES THAT SUFFICE THAT, THAT THE CITY HAS ACCESS TO OUR ACCOUNTS? UH, YEAH, THAT'S CORRECT.

I'M CHAIR.

SO YEAH, YOU'LL GIVE US THE ACCOUNTS AND THE LOGINS AND THE PASSWORDS.

AND SO OUR COMMUNICATIONS AND PUBLIC INFORMATION OFFICE, THEY'RE DOING ALL THAT ARE COPYING OF THOSE, UM, OF THOSE POSTS AND ALL THOSE RECORDS.

YEAH.

AND SAME WITH OUR GOOGLE, SAME WITH OUR DRIVES.

UM, I, I DON'T KNOW THAT THE, I DON'T THINK THE CITY HAS ACCESS TO MY PERSONAL GOOGLE DRIVE ACCOUNT, UM, YOU KNOW, FROM MY EMAIL, BUT I THINK THAT I WOULD NEED TO GET THOSE DOCUMENTS OUT OF MY GOOGLE DRIVE.

UM, IT SOUNDS LIKE THAT'S WHAT I'M GOING TO NEED TO DO.

UM, BUT WE'RE ALL GOING TO NEED TO DO, AND I'D SHARE THOSE WITH MATT.

UH, BUT AS FAR AS SOCIAL MEDIA SOUNDS LIKE WE'RE COVERED THERE, WHICH IS GREAT.

UM, I THINK THAT WAS MY QUESTION.

UM, OPENING UP THE FLOOR TO THE REST OF THE COMMISSION, UH, COMMISSIONER.

UM, SO I THINK THAT SOME OF US, SO CHRISTINE HAS A GMAIL ACCOUNT, UM, WHERE SHE STARTED TO RETAIN SOME DOCUMENTS.

UM, AND, UH, I AM WONDERING IF IT MIGHT BE EASY FOR US TO, IF THERE WAS A WAY TO ASSIGN OWNERSHIP OR PERHAPS DOWNLOAD AND LET HER UPLOAD, AND THEN WE WOULD DELETE ALL OF OUR OWN PERSONAL.

MAYBE THAT WOULD BE A SOLUTION JUST TO KIND OF SIMPLIFY IT BECAUSE I BELIEVE THE, THE IDEA IS THAT CHRISTINE'S GMAIL ADDRESS WOULD ULTIMATELY BE TURNED OVER AS WELL AS, UH, AS, UH, A PROPERTY OF THE COMMISSION.

GOT IT.

DOES THAT WORK? YEAH, THAT SOUNDS FINE.

OKAY.

SO IT SOUNDS LIKE WHAT WE CAN DO IS SHARE ALL OF THE DOCUMENTS.

WE MAY HAVE STORED AND PERSONAL DEVICES AND, UM, YOU KNOW, DRIVES, UH, TO CHRISTINE AND SHE WILL PUT THEM ON HER GOOGLE DRIVE, WHICH WILL BE SHARED WE'RE ALREADY HAS BEEN PERHAPS.

SO THAT WORKS.

YUP.

PERFECT.

OKAY.

UM, CHRISTINE, GO AHEAD.

JUST, WHEN YOU DO SHARE THE DOCUMENT, CAN YOU PUT SUBJECT LINE RECORDS RETENTION THAT WAY? I KNOW WHERE EVERYTHING IS GOING TO GO IN CASE I GET A LOT OF EMAILS.

YOU DON'T HAVE TO ORGANIZE CHRIS IT, CHRISTINA, IT JUST HAS TO BE AVAILABLE.

I UNDERSTAND, BUT IF YOU COULD USE THE SUBJECT LINE TO HELP ME, THAT WOULD BE HELPFUL.

ALL RIGHT.

THANK YOU.

DO WE HAVE ANY OTHER QUESTIONS FOR ERIC BEFORE WE LET HIM GO? YES.

UH, COMMISSIONER ENN, AND THEN CHRISTINE, GO AHEAD.

AFTER THAT.

HEY ERIC.

SO, UM, WHEN YOU STORE ALL THIS INFORMATION, IS IT, IS IT PUBLICLY ACCESSIBLE? I'M GOING TO GUESS.

NO, I MEAN, I'M GOING TO GUESS.

YES, BUT NOT VIA A PUBLIC INTERFACE.

IS THAT CORRECT? I'M SORRY.

I THINK MY INTERNET CONNECTION IS A LITTLE SPOTTY, SO I DIDN'T CATCH THE LAST PART OF YOUR QUESTION.

UM, PUBLIC DOCUMENTS THAT I'M SORRY, SOMEONE ELSE SPEAKING OR WAS OKAY.

UH, THE DOCUMENTS THAT YOU RETAIN, UM, WILL THEY BE ACCESSIBLE VIA A PUBLIC FACING, I GUESS, INTERFACE, UH, LIKE A WEBSITE AND WILL IT BE CLEAR? WILL IT BE CENTRALIZED FOR OUR COMMISSION? I WILL, UH, TALK TO THE CLERK AND SEE HOW SHE WANTS TO HANDLE THAT.

UM, WE CAN MAKE THEM PUBLICLY ACCESSIBLE.

UH, I DON'T KNOW WHAT THE PLAN IS.

I'M NOT SURE WHAT THEY DID WITH THE LAST ONES.

UH, AND I'M NOT SURE HOW MUCH OF THE LAST COMMISSION'S RECORDS WERE ACTUALLY ELECTRONIC.

I KNOW THE BULK OF THEM WERE HARD COPIES, SO, UM, BUT I CAN TALK TO MYRNA AND SEE WHAT HER PREFERENCES ON THAT.

[00:45:02]

OH, COOL.

HOW SOON DO YOU THINK YOU CAN FIND OUT? UH, MY BE A COUPLE OF WEEKS.

SHE'S EXCUSE ME, ON VACATION RIGHT NOW.

SO I'LL HAVE TO WAIT UNTIL SHE'S BACK.

THANKS.

UM, I KNOW THAT CHRISTINE ALSO HAD A QUESTION.

I HAD A SIMILAR QUESTION TO COMMISSIONER.

YE I JUST WANT TO KNOW WHERE EVERYTHING IS STORED.

I'M SORRY.

I LOST YOU THERE.

CHRISTINE.

WHERE IS EVERYTHING GOING TO BE STORED? UM, WELL THAT, THAT ALL DEPENDS.

UM, IF THERE'S ANY HARD COPY RECORDS, IT'LL PROBABLY BE STORED OFFSITE AT OUR COMMERCIAL VENDOR.

UH, AS FAR AS THE ELECTRONICS, I'LL HAVE TO, AGAIN, TALK TO MYRNA, PUT THEM ONLINE DEPENDING ON HOW WE MAKE THEM ACCESSIBLE.

THEY MAY BE ON A LIBRARY UNDER OUR DOCUMENT MANAGEMENT SYSTEM OR ANOTHER SERVER.

OKAY.

A COMMISSIONER CANNOT HAS A QUESTION.

SORRY.

I WAS JUST GOING TO SAY IT MIGHT BE EASIER FOR HIM TO PUT IT IN THE CHAT BECAUSE IT'S CUTTING IN AND OUT.

SO WE NEED TO HAVE IT OUT LOUD FOR RECORD.

I'M JUST SAYING SOMEBODY ELSE COULD SAY IT.

IF YOU PUT THIS IN THE CHAT, I'M JUST CUTTING IN AND OUT.

ERIC, YOU'RE JUST A LITTLE CHOPPY IS, IS ALL.

UM, AND THEN COMMISSIONER FALCON AS WELL.

YEAH.

I WAS JUST GONNA SAY VERY STANDARD PROCESS THAT LIKE EVERY GOVERNMENT AND ORGANIZATION DOES.

SO I GUESS, LIKE, I'M CURIOUS IF LIKE IT'S THERE IN ANSWERING THE QUESTION ABOUT WHERE IT IS.

THAT'S A VERY TECHNICAL QUESTION.

IS THERE SOMETHING ABOUT THE QUESTION THAT WOULD INFLUENCE HOW YOU'RE GOING TO DO YOUR DOCUMENTS SO THAT WE CAN BETTER ANSWER THE QUESTION? OR IS IT JUST CURIOSITY? OH, I WOULD LIKE TO KNOW IF EVERYTHING IS STORED AT THE AUSTIN HISTORY CENTER SO THAT WHEN THE 2031 COMMISSION COMES, THEY WILL HAVE ACCESS TO ALL OUR FILES.

UNLIKE US, WE HAD NO ACCESS TO ANY FILES.

THAT'S WHY WE DID THE, UM, WELL, THAT'S WHAT I'M ASKING ROADMAP.

AND YOU CAN ALSO, UM, DO IT SEPARATELY.

BUT WHAT WE'RE TALKING ABOUT NOW IS MEETING THE REQUIREMENTS OF CITY GOVERNMENT AND, UM, BEING, HAVING THEM SUBJECT TO THE FOYER REQUEST.

SO THAT'S WHY I ASKED THE QUESTION, LIKE IT'S TWO SEPARATE THINGS, BUT I DON'T THINK THAT THE NEXT COMMISSION WILL NEED THE LEVEL OF GRANULARITY THAT THIS, THAT THE CITY REQUIRES.

HMM.

ALL RIGHT.

THANK YOU.

UM, I HAVE ONE MORE QUESTION, ERIC, AND THAT IS, UM, IS THERE A DEADLINE THAT WE NEED TO GET THESE DOCUMENTS TO THE CITY? NO, THERE ISN'T.

OKAY.

WE MIGHT JUST SET AN INTERNAL ONE SO THAT WE, UH, JUST TO HELP US KEEP ON TRACK, BUT THAT'S GOOD TO KNOW.

THANK YOU, ERIC.

DO WE HAVE ANY OTHER QUESTIONS FOR ERIC QUESTION OR BLANK? YOU'RE WELCOME.

YEAH, THERE'S NOTHING THAT WE REQUIRE.

UM, BUT YEAH, JUST AT SOME POINT, UH, DON'T HAVE A QUESTION, JUST, UH, JUST A QUICK COMMENT FOR JUST TO BE HELPFUL HERE.

CAUSE I FALCONE MENTIONED FOYER REQUESTS AND I REMEMBERED THAT JUST A, IF YOU GUYS HAVE ANY OF THE STUFF ON G-MAIL AND YOU WANT TO QUICKLY EXPORT IT, IF YOU BASICALLY TAKE EVERYTHING THAT WE HAD AND PUT A TAG ON IT, RIGHT, YOU CAN GO TO TAKEOUT DOT, GOOGLE.COM AND THEN YOU CAN JUST GO TO YOUR GMAIL AND DOWNLOAD EVERYTHING FROM THAT TAG INTO A FILE.

YOU'LL HAVE ALL THE INFORMATION IN ONE COMPRESSED FILE, AND THEN YOU'LL BE DONE WITH THE EMAIL ANYTHING'S IN EMAIL.

SO JUST HOPEFULLY THAT'S HELPFUL IN CASE YOU HAVE TO GET, I DON'T WANT TO DO THIS OR I'M NEVER GOING TO DO THIS.

IT WOULD PROBABLY TAKE ABOUT 10 MINUTES IF YOU DO IT THAT WAY.

SO IF ANYBODY HAS A QUESTION ABOUT THAT, YOU CAN EMAIL ME AND I'LL TELL YOU AGAIN, THE BLANK.

WOULD YOU MIND EMAILING THE COMMISSION, UH, WITH INSTRUCTIONS? THAT WOULD BE SUPER HELPFUL? ABSOLUTELY.

MY PLEASURE.

AWESOME.

THANK YOU.

ANYTHING ELSE FOR ERIC? ALL RIGHT, ERIC.

THANK YOU SO MUCH FOR YOUR TIME.

THIS EVENING.

ENJOY THE REST OF YOUR NIGHT.

THANK YOU.

YOU TOO.

APPRECIATE IT.

ARE WE ALL OKAY TO KEEP GOING OR DO WE WANT A BREAK? KEEP GOING.

OKAY.

LET'S KEEP GOING.

UM, NEXT STEP IS ITEM TWO C FOR THE UPDATE ON THE ROADMAP AND TIMELINE, WE WILL, UH, PUT NIGGER FROM CHRISTINE ABOUT THIS SINCE THIS IS, UH, THIS HAS BEEN HER PET PROJECT FROM THE BEGINNING.

[00:50:01]

UM, SO CHRISTINE, TAKE IT AWAY.

OKAY.

HI EVERYBODY.

SO THIS ROADMAP THAT YOU ALL LOOKED AT IS SOMETHING THAT SHAREPOINT SHAREHOLDERS ASKED ME TO START KEEPING NOTES FOR.

WHEN I STARTED BACK IN JULY, SHE KNEW THEN THAT THE ICRC WANTED TO LEAVE A COMPREHENSIVE LISTING FOR THE FUTURE COMMISSION OF WHAT NEEDS TO BE DONE.

AND WHEN, SO THIS DOCUMENT GOING TO LIVE SOMEWHERE ON THE ICRC WEBSITE AND WILL HOPEFULLY BE CONVERTED INTO AN EASY TO READ AT A GLANCE GRAPHIC.

SO ALTHOUGH IT WAS A LOT OF INFORMATION TO COMPILE, YOU KNOW, MY JOB WAS MADE EASIER BY EVERYONE ON THE COMMISSION.

I CAN'T THINK THE COMMUNICATION GROUPS, BOTH OF THEM ENOUGH FOR THAT ONBOARDING DOCUMENT THAT THEY CREATED WHEN THEY FORMED IT WAS THE BASE OF THE ROADMAP.

AND THEN THE HIRING AND THE PUBLIC, UH, FORUMS WORKING GROUPS SENT THEIR NOTES AND THEIR WORKING DOCUMENTS.

AND A LOT OF THAT INFORMATION WAS USED IN THE ROADMAP.

AND I'D ESPECIALLY LIKE TO THANK VICE CHAIR GONZALEZ WHO HAD A LOT OF RECOMMENDATIONS FOR THE 2031 COMMISSION PER DEADLINES, BASED ON HIS EXPERIENCE ON BOTH THOSE GROUPS.

AND THEN COMMISSIONER MORRIS IS COMPREHENDED COMPREHENSIVE BUDGET SPREADSHEET.

IT WAS REALLY INVALUABLE BECAUSE IT SHOWED ALL THE EXPENSES THAT THE COMMISSION INCURRED WHEN SERVICES WERE BILLED AND WHEN THEY WERE PAID OUT.

SO THIS ALLOWED FOR US FOR RECOMMENDATIONS OF WHEN TO START ASKING THE CITY FOR WHAT SERVICES AND THEN JUST A THANK YOU TO EVERYONE FOR ALL YOUR EDITING SUGGESTIONS AND A SPECIAL THANK YOU TO COMMISSIONERS YI KOMBU, AND, UM, PARDON FOR YOUR EXTENSIVE EDITS ON THE DOCUMENTS AND ALL THAT WEBSITE, COPY THAT I'VE BEEN SENDING YOU BECAUSE I KNOW EVERYBODY HERE IS DONE WITH ALL THIS WORK, BUT IT HAS BEEN A REAL PLEASURE WORKING WITH EVERYONE.

AND YOU'RE ALSO VERY PROFESSIONAL AND UNDERSTANDING AND HARDWORKING.

SO IT'S REALLY NEAT.

IT WAS NEAT TO BE PART OF SOMETHING THAT IS PRETTY SPECIAL AND IT'S GOING TO HELP THE FUTURE OF AUSTIN.

SO, THANKS.

WELL, THANK YOU.

THAT'S VERY SWEET, PRISTINE.

UM, I WONDER IF WE SHOULD SET A DEADLINE TO GET COMMENTS TO YOU JUST SO THAT EVERYONE KIND OF HAS ONE LAST CHANCE TO REVIEW THE CONTENTS OF THE ROADMAP DOCUMENT AS WELL AS THE TIMELINE THAT, UM, IS SUPPOSED TO SHOW BASICALLY WHAT THIS COMMISSION HAS DONE FROM THE START, UM, WITH THE DATES LISTED AND EVERYTHING LIKE THAT.

AND, UM, AND I KNOW THAT WE MAY HAVE SEEN IT BEFORE, BUT IT MIGHT BE HELPFUL, CHRISTINE, IF YOU COULD JUST SEND THOSE DOCUMENTS, UH, TO THE COMMISSION.

UM, AND I WAS THINKING MAYBE JUST LIKE A COUPLE OF WEEKS WOULD BE GOOD BECAUSE I KNOW THAT WE ARE CONTINUING TO MOVE ON TO WEBSITE.

AND LIKE YOU SAID, THIS STUFF IS GOING TO GO UP ON THE WEBSITE.

UM, SO HOW DOES TWO WEEKS SOUNDS? IS THAT ALL RIGHT? OKAY.

UM, SO THAT DATE WILL BE FEBRUARY 2ND AND WE CAN JUST PUT THAT IN THE EMAIL AS WELL TO, TO EVERYBODY, UM, VICE CHAIR, GONZALEZ, DO YOU HAVE SOMETHING TO ADD? OKAY, PERFECT.

UM, SO IF THAT'S ALL RIGHT WITH EVERYONE TOTALLY VOLUNTARY, UM, YOU KNOW, YOU DON'T HAVE TO RESPOND TO IT, BUT IF YOU WOULD LIKE TO, UM, YOU KNOW, PERUSE THOSE DOCUMENTS THAT CHRISTINE HAS WORKED ON AND SENT FEEDBACK, UM, LET'S TRY AND GET THAT TO YOU FOR IN THE NEXT TWO WEEKS.

OKAY.

DO WE HAVE ANY QUESTIONS ABOUT IT BEFORE WE MOVE ON? ALL RIGHT.

GREAT.

THE NEXT ORDER OF BUSINESS IS TOO DEEP.

THE DISCUSSION ON CREATING CRITERIA FOR STAFF TO ACT UPON FUTURE ANNEXATIONS.

UM, I, I JUST WANT TO, AGAIN, EXPRESS THAT WE HAVE STRIVED FOR INDEPENDENCE IN EVERYTHING THAT WE'VE DONE AS A COMMISSION TO THIS POINT.

UM, AND YOU KNOW, WE'RE A BODY OF CITIZENS THAT WERE FROM THE CITY HANDLING THESE, THESE BOUNDARIES.

UM, BUT I WANTED TO ALSO OBVIOUSLY HONOR THAT THIS IS A CONVERSATION THAT SOME COMMISSIONERS WANTED TO HAVE.

UM, SO I WILL OPEN THE FLOOR FOR THIS DISCUSSION.

UM, I DO ASK THOUGH, IF THIS IS SOMETHING THAT YOU'RE COMMITTED TO, UH, SEEING, UM, SO THIS COMMISSION THAT, UH, YOU WOULD DRAFT THAT CRITERIA IN WRITING AND SHARE IT WITH US SO THAT WE CAN ACTUALLY, UM, VOTE ON THAT.

UM, BUT, BUT FOR TODAY, IT, AS YOU AGENDA STATES, IT WILL BE A DISCUSSION BY YOUR CONSOLES.

AND I REMOVE MY MASTER SPEAK.

UM, I APPRECIATE THE TOPIC THEY'D ADDED TO OUR AGENDA.

AND ESPECIALLY SINCE THERE WERE COMMISSIONERS WHO REQUESTED IT, BUT IN READING THE CHARTER AND TRYING TO KEEP IT INTO THE SPIRIT

[00:55:01]

OF THE CHARTER, YOU KNOW, I FEEL, I AGREE WITH THE CHAIR OF THE COMMISSION SHOULD REMAIN AS INDEPENDENT AS POSSIBLE AND CONTINUE DIRECTLY MANAGING THE WORK AS IT PERTAINS TO THE MAPS.

AND THEN LOOKING ON THE CHARTER, YOU KNOW, ALL OF THE TASKS SPECIFICALLY WITH MAP DRAWING ARE ASSIGNED TO THE COMMISSION AND THERE IS OTHER REFERENCES TO COMMISSION STAFF.

SO IN THE CHARTER, THERE IS NOTHING DIRECTING COMMISSION STAFF TO HANDLE THESE ITEMS OR ANYONE ELSE BESIDES THE KEY, THE COMMISSION.

SO WITH THAT AGAIN, I APPRECIATE THE DISCUSSION.

I LOOK, I WELCOME ANY OTHERS VIEWPOINTS, BUT MINE WOULD BE THAT THIS CRITERIA IS NOT NECESSARY.

IT DOES NOT NEED TO BE CREATED BECAUSE THE WORK FALLS WITH THE 14 OF THE COMMISSIONERS, NOT COMMISSION STAFF.

THANK YOU.

ANYONE ELSE? UM, I KNOW THIS WAS PUT ON AS A FUTURE AGENDA ITEMS, SO I JUST WANTED TO MAKE SURE THAT WE'VE DONE OUR DUE DILIGENCE QUESTIONNAIRE BLANK.

YEAH.

THANK YOU.

I MEAN, I TOTALLY RESPECT WHAT, UH, VICE-CHAIR GONZALEZ SAID, AND I TOTALLY UNDERSTAND THE IMPULSE TO MAKE SURE THAT WE'RE NOT HANDING OFF ANY RESPONSIBILITIES TO ANY BODY ELSE AND MAKING SURE THAT THE PROCESS REMAINS INDEPENDENT FROM, YOU KNOW, THE MOMENT WE STARTED IT UNTIL WE HAND THIS OFF TO THE COMMISSION AND I'M PERFECTLY OKAY WITH THAT.

AND IF THAT REQUIRES US TO HAVE FUTURE MEETINGS TO DEAL WITH RARE ANNEXATIONS AND DOWN, I'LL JUST PUT FORWARD THAT IN MOST CASES.

AND I SAID, THIS LAST TIME, THE MATTER MAY NOT, IF THERE IS AN ANNEXATION, IT'S PROBABLY NOT GOING TO BE IN THE MIDDLE OF THE CITY ADJACENT TO MULTIPLE DISTRICTS.

AND IF WE, IF PEOPLE ARE INTERESTED IN SETTING ANY CRITERIA OR NOT, BUT I MEAN, IF WE ARE THINKING ABOUT CITIES IN VIRGINIA, THE ONLY CRITERIA I WOULD SUGGEST TO SAYING, IF AN AREA GETS ANNEX AND IT'S ADJACENT TO ONE DISTRICT THAT CITY STAFF IS DIRECTED TO INCLUDE IT IN THE DISTRICT IT'S ADJACENT TO, BECAUSE THEY CAN'T GO ANYWHERE ELSE.

WE DON'T NEED TO MEET TO DISCUSS THAT.

IT'S NOT GOING TO, WE CAN'T CHANGE THE OTHER LINES.

WE CAN'T DO ANYTHING ELSE IF THIS, IF SOMETHING GETS ADDED.

SO AGAIN, I DON'T THINK IT PROBABLY MATTERS BECAUSE PROBABLY NOT GOING TO HAPPEN, BUT IT'S THE ONLY THING I WOULD SAY IF WE WANTED TO SAVE OURSELVES FROM HAVING TO MEET TO, YOU KNOW, AGREE ON SOMETHING THAT THERE'S ONLY ONE OUTCOME TO, THAT'S ONE THING I WOULD SUGGEST, BUT I DON'T HAVE A STRONG FEELING ABOUT IT.

ANY OTHER THOUGHTS ON THAT? THANK YOU.

MY THOUGHTS ARE THAT, UH, NO MATTER HOW SMALL THE TASK IT IS, OUR TASK, AND I'D RATHER THAT WE OFFICIALLY HAVE A MOTION DISCUSSION AND A VOTE AND MAKE OUR DECISIONS ON WHERE EMEA ANNEXATIONS, WHERE THAT, UH, WHERE THAT IS TO OCCUR.

I'D LIKE US TO STAY PURE AND INDIRECT IN LINE WITH OUR CHARGE.

SO THAT'S, THAT'S WHERE, LIKE, AND WITH REGARDS TO AL'S EXPLAIN AS AN ANNEXATION, IF YOU REMEMBER THE WHITE SPOTS THAT WERE IN THE MISDEMEANOR LOCATIONS WITH THE MAPS, WHERE THE CITY IS NOT ANNEXED, CERTAIN THINGS THAT ARE SURROUNDED BY CITY, UH, MANY OF THOSE WHITE SPOTS WILL LAND, COULD LAND, UH, BETWEEN, UH, DIFFERENT DISTRICTS.

SO I CAN, HER WITH ARE ALIGNED WITH WHAT VICE-CHAIR SHARED WITH US, THEN IT'S OUR SCOPE OF WORK AND I'VE RECOMMENDED, UM, ANY OTHER PERSPECTIVES BEFORE.

OKAY, THANK YOU ALL JUST AFTER.

SO, SO I GUESS WITH NO OTHER DISCUSSION, THE PATH FORWARD WILL BE NOT TO NOT CREATE A DOCUMENT OF CRITERIA.

IS THAT WHAT I'M UNDERSTANDING? THAT IS WHAT I UNDERSTAND.

AND YEAH.

SO WE'LL GO AHEAD AND JUST KIND OF PUT THIS IDEA, UH, BED AND, UH, AND MOVE FORWARD.

THE UNDERSTANDING THAT ANY FUTURE ANNEXATION, UM, WILL BE HANDLED DIRECTLY BY THE COMMISSION WE'LL CALL FOR A MEETING.

AND I THINK THAT THAT WILL, UM, I THINK LAST TIME WE HAD TALKED ABOUT JUST KIND OF SETTING A DATE AND GENERALLY KNOWING THAT WE'LL MEET, SAVE JANUARY OR JUNE OF EACH YEAR, I THINK THE PREFERENCE WAS, UM, A SUMMER DATE BECAUSE THAT'S A MATT, CORRECT ME IF I'M WRONG, BUT THAT'S KIND OF SHORTLY AFTER, UM, ANNEXATIONS TYPICALLY HAPPEN.

UM, WHERE I, I WANT TO SAY THERE WAS A REASON OR A JUNE OR JULY DATE.

UH, YES,

[01:00:01]

SIR.

THAT'S CORRECT.

UM, WE'RE LOOKING AT SUMMER BECAUSE USUALLY COUNSEL WILL TAKE THAT FINAL ACTION SOMETIME IN JUNE, THEN GO ON VACATION IN JULY.

AND THEN IN AUGUST WE NEED TO GET OVER THE, THE, UM, UPDATED MAP OVER TO TRAVIS COUNTY AND THE OTHER COUNTIES FURTHER.

UM, BUT A REGISTRARS.

OKAY.

SO SUMMER WILL PROBABLY BE IT, UM, FOR ANY FUTURE ANNEXATIONS.

UM, IS THAT GOING TO HAPPEN THIS SUMMER AS WELL? LIKE, SHOULD WE PUT THAT ON THE CALENDAR? UH, WE CAN'T YET.

UH, I TALKED WITH ANDRE LITTLE MO DROVE TODAY AND THERE ARE FOUR ANNEXATIONS IN THE PIPELINE.

IT LOOKS LIKE TWO WILL HAVE NO POPULATION AND THE TWO OTHERS, UM, WILL HAVE POPULATION IN THE FUTURE.

UM, HE THOUGHT WE COULD TAKE Y'ALL CAN TAKE ACTION ON IT EITHER THIS SUMMER OR NEXT SUMMER.

OKAY.

UM, GOOD TO KNOW.

UM, SO THAT, JUST, THAT IT'S EVERYBODY ON EVERYBODY'S RADAR AND MAYBE WE CAN, WE DON'T HAVE TO MAKE THAT DECISION RIGHT NOW, BUT, UH, JUST SO WE KNOW THAT THERE MIGHT BE SOMETHING AS SOON AS THE SUMMER.

UH, BUT IT SOUNDS LIKE IT MIGHT ALSO BE OKAY IF WE WERE TO WAIT UNTIL NEXT YEAR TO HANDLE THOSE.

IS THAT RIGHT? OKAY.

UM, GREAT.

DID YOU PUSH? YEAH, NO COMMENT.

I THINK WE MIGHT NEED TO TAKE A LOOK AT, UM, THE REQUIREMENTS, BECAUSE I THINK THERE'S A TIMELINE ASSOCIATED WITH WHEN THE CITY MAKES AN ANNEXATION.

IF THERE'S A TIME, WHEN DO WE HAVE TO ACT IN A CERTAIN TIME WINDOWS, IT WOULD BE BENEFICIAL FOR US.

YES, SIR.

UM, MATT, IS THAT SOMETHING THAT YOU CAN LOOK INTO AND CONFIRM FOR US? OKAY, GREAT.

UM, I MEAN, I NOTICED THAT ANYTHING ELSE ON, UH, ITEM TWO D OKAY.

THANK YOU EVERYBODY.

UM, THE NEXT ORDER OF BUSINESS IS TO, AND THESE ARE THE UPDATES FROM OUR REMAINING WORKING GROUPS AND SUB-COMMITTEES, UM, AND THERE MAY NOT BE ANY, AND THAT'S FINE.

UM, BUT WE JUST WANTED TO MAKE SURE EVERYONE HAD A CHANCE TO SHARE IF THERE IS SOMETHING THAT NEEDS TO BE SO FIRST THE SOCIAL MEDIA PRESS RELEASE WORKING GROUP, AND I'M PARTICULARLY INTERESTED IN, UM, IF THERE'S ANY KIND OF PLAN FOR, UH, SHARING OUR MAPS, AS WE GET CLOSER TO ELECTIONS THIS YEAR, WE, UM, WE PRESENTED OUR PLAN, I GUESS, A COUPLE MEETINGS BACK.

SO WE PUT UP POSTS THAT THEY, WE ARE NOW DONE WITH OUR WORK AND SEE YOU IN 2030.

SO TO ANSWER YOUR QUESTION, NO, UM, THAT WOULD BE THE JOB OF THE CITY OR THE ELECTION OFFICE.

OKAY.

YOU THINK WE LINK TO THE WEBSITE THOUGH? SO IF THE WEBSITE IS GOING TO HAVE THOSE MAPS, THEN THAT MIGHT BE A RESULT.

YEAH.

ALSO THEY HAVE OUR ACCOUNTS, SO THEY CAN USE THAT IF THEY WANT TO.

OKAY.

SOUNDS GREAT.

JUST WANTED TO MAKE SURE THERE WASN'T GOING TO BE ANYTHING ON THE COMMISSIONS.

AND, UM, AS FAR AS THAT SHARING GOES, UM, ANYTHING ELSE FROM SOCIAL MEDIA? OKAY.

NEXT, THE ADVERTISING AND WEBSITE WORKING GROUP.

UM, KIND OF SIMILAR QUESTION, WONDERING IF, UM, THERE ARE ALREADY PLANS TO SHARE ABOUT THE NEW CITY COUNCIL BOUNDARIES WITH THE UPCOMING ELECTION.

UH, YOU MEAN LIKE THE FALL, THE NOVEMBER ELECTION? YES.

UM, I THINK ORIGINALLY WE HAD THOUGHT THAT WE WOULD PREPARE SOME, YOU KNOW, SOME ADVERTISEMENTS IN ADVANCE, BUT SEEING HOW MUCH WORK THE, THE WEBSITE IS CALLING FOR AND KIND OF NOW SEEING, UM, THE, THE TIME THAT WE HAVE CHRISTINE FOR, I'M NOT QUITE SURE IF WE SHOULD EXPECT TO DO ANY ADVERTISING AROUND, UH, THE FALL.

UM, AND THEN IN TERMS OF THE WEBSITE, UH, YOU KNOW, WE'RE, WE'RE NAVIGATING HOW TO MAKE IT HAPPEN.

UH, I REALLY APPRECIATE, YOU KNOW, FELLOW COMMISSIONERS SUPPORT OF THE IDEA OF HAVING A WEBSITE THAT CONTAINS, UM, INFORMATION THAT WILL HELP THE NEXT COMMISSION, AS WELL AS THE PUBLIC UNDERSTAND, UM, YOU KNOW, THE CITY OF AUSTIN'S REDISTRICTING PROCESS.

UM, WE WE'VE SEEN, UH, SOME DELAYS ON GETTING THE FUNDS, UH, FOR, FOR PAYING FOR THIS PROJECT FROM THE SIDE OF THE CITY.

UM, I THINK THEY'RE, THEY MIGHT NEED

[01:05:01]

A LITTLE BIT MORE INFORMATION ABOUT WHAT IT'S FOR, UM, IF IT'S, IT MIGHT BE POSSIBLE THAT WE WILL NOT HAVE A WEBSITE, UM, JUST, JUST TO LET YOU ALL KNOW, BUT I DO THINK IT'S VERY IMPORTANT, UM, TO TRY, UH, TO SHARE THIS INFORMATION AND, UH, AS, UH, WAS REFERENCED EARLIER, YOU KNOW, SINCE EVERYONE HAS WORKED SO HARD ON THE FINAL REPORT AND THE, UH, ROADMAP, UM, THE IDEA IS TO USE THAT INFORMATION, UH, AS CONTENT FOR THE WEBSITE.

SO THAT'S, THAT'S STILL THE GOAL AND WE'RE GOING TO TRY TO WORK THROUGH AND SEE WHAT WE CAN MAKE HAPPEN.

UM, FISHER YOU, IF, UM, IF YOU'RE COMFORTABLE ANSWERING THIS QUESTION, YOU MENTIONED THE CITY MAYBE NEEDS MORE INFORMATION ABOUT THE PURPOSE OF THE WEBSITE.

MAYBE JUST SAY IT RIGHT NOW.

LIKE WHAT, WHAT DO YOU SEE AS THE PURPOSE OF THIS WEBSITE OVER THE NEXT 10 YEARS? UH, WELL, I MEAN, I THINK I KIND OF TRIED TO SUMMARIZE THAT EARLIER, YOU KNOW, FOR, UH, CONTINUITY, RIGHT.

FOR THE NEXT COMMISSION AND ALSO TO INFORM THE PUBLIC AS TO WHAT THE PROCESS IS.

AND I THINK THERE'S A LOT OF BENEFIT TO THAT, RIGHT.

SO, UH, IN TERMS OF CONTINUITY, WE ALL KNOW WHAT WE HAD TO DO TO, TO KIND OF GET EVERYTHING GOING.

UM, WE HAD A LOT TO FIGURE OUT ON OUR OWN AND IF WE COULD SAVE THE NEXT COMMISSION TIME, UM, THAT WOULD BE WONDERFUL.

UM, THE LAST TIME WE MET IN PERSON FROM WHAT I HEARD, YOU KNOW, IT SOUNDS LIKE THE CITY HAS SOME THOUGHTS ON, ON, UM, IMPROVING CONTINUITY ON THEIR SIDE.

UM, I THINK IT'S WORTH THE WORK FOR US TO DO IT ON OUR