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[00:00:04]

GET STARTED.

WE'RE A LITTLE LATE TODAY, BUT, UM, YEAH, SO WE'LL KICK OFF THE MAIN MEETING OF THE CITY OF AUSTIN MUSIC COMMISSION AT SIX FORTY THREE, ACCORDING TO MY PHONE.

AND, UM,

[MUSICAL PERFORMANCE Mazel Tov Kocktail Hour]

SO WE ARE GOING TO KICK OFF WITH MUSICAL PERFORMANCE FROM DISTRICT 10 THAT WAS SELECTED BY, UH, COMMISSIONER ROSENTHAL.

SO OREN, YEAH, GO AHEAD AND TELL US WHO'S HERE AT THE DAY.

WELL, I'M VERY HAPPY TO INTRODUCE THE MAZEL TOV COCKTAIL HOUR.

ONE OF MY FAVORITE AUSTIN BANDS.

AND, UM, YOU ARE ONE OF THE VERY FEW KLEZMER BANDS IN AUSTIN.

SO I WANTED TO ASK YOU JUST A FEW QUESTIONS.

UH, W WOULD YOU MIND COMING UP SO I CAN ANSWER THE QUESTIONS? OKAY.

SO MY FIRST QUESTION IS WHAT IS KLEZMER MUSIC? KLEZMER MUSIC IS A FOLK MUSIC, UH, OF THE ASHKENAZI JEWELRY.

UM, THE YIDDISH CIVILIZATION THAT, UH, DO, UH, OR MAYBE CAME FROM EASTERN EUROPE, UH, THE MUSIC PREDOMINANTLY COMES FROM THE REGION.

UM, WHAT WE CALL UKRAINE TODAY OR PRUSSIA BACK THEN, AND, UH, OFTEN ACCOMPANIES YIDDISH FOLK SONGS AS IN THE YIDDISH LANGUAGE.

AND HOW DID YOU ALL COLLECTIVELY NOT BEING BORN IN THAT AREA? HOW DID, HOW DID YOU COME TO KLEZMER MUSIC? WELL, WE WERE KIND OF BORN.

WE WERE, MANY OF US ARE FROM BROOKLYN OR FROM THE NEW YORK AREA OR OUR FAMILIES ARE.

AND SO, YOU KNOW, AS, AS WHAT HAS HAPPENING NOW IN HISTORY WAS HAPPENING TO THE JEWS AND UKRAINE AND WE WERE BEING KICKED OUT AND SENT TO THE UNITED STATES AND THEN HAVING TO GO BACK THERE BECAUSE WE COULDN'T GET CITIZENSHIP AND BACK HERE.

AND SO THE MUSIC KEPT A VELCRO CROWING ON WONDERFUL PIECES OF DIFFERENT PEOPLE'S STORIES AND BECAME THIS BEAUTIFUL, ECLECTIC STORY OF THE JEWISH PEOPLE.

AS WE TRANS MIGRATED FROM PLACE TO PLACE.

AND WE'VE COLLECTED STORIES OURSELVES BY TRAVELING TO PULL IN TRANSYLVANIA, WE TRAVELED WITH THE HOLOCAUST SURVIVOR THROUGH EASTERN EUROPE.

WE PLAYED FOR PEOPLE WHO HIT JUICE, UM, DURING THE WAR.

AND WE ALSO STUDIED WITH, UM, LOTS OF DIFFERENT TEACHERS, INCLUDING SHERRY MAY RUN TO THE MAYOR AND INSTITUTE FRANK LONDON FROM THE KLEZMATICS VARIOUS DIFFERENT KLEZMER MUSICIANS, BUT ALSO JEWISH HISTORIANS AND COLLECTORS OF SONG.

MANY OF OUR TEACHERS WENT TO THE KEY OF CONSERVATORY, WHERE THEY WENT INTO THE BASEMENT AND THEY WERE ABLE TO PULL OUT THE MUSIC THAT THROUGH HITLER, INSTALLING HIS COLLECTION TO DOCUMENT ALL THE JEWISH STUFF, BUT THEN HIDE IT AWAY.

IT WAS MIXED UP AND ENDED IN THE BASEMENT THERE.

AND SO IT WAS PULLED OUT AND OUT OF THAT WAS TRANSCRIBED MANY, MANY SONGS AND TURNED INTO A BOOK CALLED OLD JEWISH FOLK SONGS.

AND WHAT HAPPENED WAS THE PEOPLE WHO ARE TRANSCRIBING THEM WERE THE EQUIVALENT OF BOLSHEVIK.

GRAD STUDENTS HAD NEVER HEARD OF KLEZMER WEREN'T JEWISH, AND THEY WROTE IT VERY STRICT, VERY STRANGELY.

AND SO SOME COLLEAGUES OF OURS, OURS, INCLUDING KIRK AND MARK SLOGAN WENT AND RE WROTE THOSE SO THAT THEY WOULD FIT IN THE KLEZMER STYLE.

AND THIS HAPPENED BECAUSE THE MUSIC THAT ENDED UP AT THE YIVO, UM, THROUGH ALSO ANOTHER MIX UP WHERE HITLER HAD, UM, STASH, THE MUSIC, DYLAN KNOWS MORE ABOUT HOW IT ENDED UP IN NEW YORK, BUT IT ENDED UP WHERE IT WAS SUPPOSED TO BE WAREHOUSE.

AND IT GOT MIXED UP.

AND OUR TEACHERS, INCLUDING HENRY SAPOZNIK, UM, WENT INTO THE YIVO AND THEY FOUND THESE OLD RECORDS THAT THEY FOUND WAYS TO PLAY THEM.

AND THEN THEY STOOD AROUND ARGUING, SEE, I TOLD YOU IT WAS A WOODBLOCK, ET CETERA, AND SO ON.

SO WE'VE BEEN LUCKY TO HAVE THE MUSIC AND THE SONGS COME TO US THROUGH LOTS OF OUR OWN ORAL TRADITION.

YEAH, I THINK IT'S, I THINK IT'S REALLY INCREDIBLE THAT, UH, THAT YOU CAN COME SEE US IN AUSTIN AND SEE THIS, THIS MUSIC THAT WAS LITERALLY A MOLDERING PIECE OF SHEET MUSIC IN KIEV CONSERVATORY BASEMENT, AND IS NOW BEING BROUGHT IN, IS NOW BROUGHT BACK TO LIFE.

I THINK IT'S REALLY, UM, IT'S PRETTY MAGICAL.

AND, UH, AND WE, WE STRIVE TO BE PRETTY TRADITIONAL, BUT IT'S IMPOSSIBLE TO BE PERFECTLY TRADITIONAL IN A, IN A MODERN WORLD.

YOU KNOW, WE STILL HAVE SO MANY MUSICAL INFLUENCES AMONG OURSELVES THAT CAN'T HELP, BUT BREATHE INTO, YOU KNOW, THROUGH THE MUSIC.

UM, BUT IT'S, IT'S VERY SPECIAL FOR ALL OF US.

AND, UH, SAMANTHA AND DYLAN ARE KIND OF MUSICIAN COLLECTORS, SO THEY KIND OF COLLECTED US AND I, OH YEAH.

SO THEY, UH, WITH THE HELP OF MARK RUBIN, WHO'S LONG TIME AUSTIN MUSICIAN HERE WHO HELPS, UH, KIND OF ACQUAINT YOU GUYS WITH TRADITIONAL KLEZMER MUSIC.

UM, THEY STARTED A FREE SCHOOL HERE IN AUSTIN CALLED THE KLEZMER BOONED AND IT'S STILL GOING TO THIS DAY.

WE, UH, IT'S A FREE SCHOOL,

[00:05:01]

YOU KNOW, IT'S A KIND OF COMMUNITY BAND FOR ALL SKILL LEVELS AND WE'VE WE PERFORM AT FESTIVALS AND STUFF.

AND, UM, SO THAT'S HOW THEY KIND OF COLLECTED US INTO IT.

AND I LEARNED TO PLAY THIS CRAZY INSTRUMENT JUST THAT I COULD BE IN THE BAND AND IN THE MUSCLES, IN THE PROFESSIONAL BAND.

AND THAT WOULD BE THE HAMMER DULCIMER PLAYS A CIMBALOM THE HAMMER DULCIMER, WHICH IS A VERY RARE THING IN AUSTIN.

YEAH.

UH, SO IT'S LIKE, UH, BASICALLY IF YOU TOOK AN INSIDE OF A PIANO AND DISSECTED IT AND JUST GAVE YOU TWO HAMMERS TO PLAY WITH, SO THAT'S WHAT I PLAY AND WE'RE, UH, WE'RE LIKE A SIX OR SEVEN PIECE, LITTLE MINI ORCHESTRA RIGHT NOW.

UM, WHAT OTHER QUESTIONS? OKAY.

WELL, MY, MY LAST QUESTION IS, UH, WHAT'S GREAT ABOUT KLEZMER MUSIC IN, WELL, IT'S FUNNY, CAUSE WE WERE JUST TALKING ABOUT, UM, PLAYING ALL THIS OLD MUSIC AND, UM, RIGHT BEFORE WE CAME HERE, WE WERE PLAYING AT ZILKER PARK FOR, UM, A GROUP, UH, UH, JEWISH RELIGIOUS SCHOOL THAT WAS CELEBRATING ISRAEL'S BIRTHDAY.

AND SO THEY INVITED US.

SO, UM, PLAYING KLEZMER MUSIC AT ZILKER PARK WITH ALL THE PEOPLE WALKING BY FROM BARTON SPRINGS AND THEIR BATHING SUITS AND BIKINIS AND WONDERING WHAT WE WERE DOING.

SO IT'S REALLY LOVELY TO BE ABLE TO, UM, BRING OUR MUSIC TO AUTHENTIC, UH, JEWISH EXPERIENCES.

WHAT MAKES IT FUN.

IT'S WHEN PEOPLE ARE ACTUALLY DANCING AND NOT JUST SITTING AND LISTENING TO THE MUSIC.

SO HAVING A SPACE SPACES IN AUSTIN WHERE WE CAN PLAY, YOU KNOW, FOR A COFFEE SHOP AND THINGS LIKE THAT ARE GREAT.

AND IT'S ALSO LOVELY TO BE ABLE TO ACTUALLY BRING THIS MUSIC OUT INTO THE JEWISH COMMUNITY, UM, AND THEN INTO THE WIDER COMMUNITY AS WELL.

OKAY.

WELL, I THANK YOU ALL VERY MUCH FOR COMING AND CAN WE NOW SEE THE VIDEO? YEAH.

AND JUST A REMINDER, DID THE, EVERYBODY JOINING ON WEBEX, YOU WON'T BE ABLE TO SEE IT ON THE WEBEX.

YOU CAN'T, WE CAN SEE AND HEAR EVERYTHING PERFECTLY HERE AND ON THE ATX THEN LIVESTREAM.

SO EVERYBODY WATCHING AT HOME OR WATCHING THE RECORDING LATER, WE'LL GET TO SEE THE VIDEO, BUT YEAH, THANKS SO MUCH FOR COMING UP TO ANSWER OUR QUESTIONS GUYS.

THANKS.

THANKS.

[00:10:44]

ALL RIGHT.

WELL, THAT WAS FANTASTIC.

THANK YOU, OREN.

WE'VE HAD SUCH, I MEAN, EVERY, EVERY MONTH IT'S SOMETHING TOTALLY DIFFERENT.

UM, AND SO, SO MUCH FOR US TO BE PROUD OF AS AUSTINITES LIKE EVERY WEEK I GIVE THEM LIKE THIS GLOWY SPEECH, BUT EVERY MONTH, BUT AGAIN, I'M JUST SO IMPRESSED.

SO THANK YOU GUYS FOR COMING IN PERSON AS WELL AS SHARING YOUR VIDEO WITH US.

AND THE NEXT MONTH IS GOING TO BE GRAHAM REYNOLDS.

HE'S OUR MAYOR APPOINTEE.

IT'LL BE HIS, HIS PICK.

SO HE'S GOT THE WHOLE CITY TO CHOOSE FROM.

AND SO WE'LL LOOK FORWARD TO WHAT HE PICKS OUT FOR US.

YOU KNOW, I, I WANTED TO SHARE THAT, UH, SMALL WORLD, RIGHT.

AND, AND WE, WE HAVE ACTUALLY WORKED ON, UM, UH, BASICALLY, UH, YOU KNOW, NON-PROFIT COLLABORATIONS BETWEEN THE INDIAN COMMUNITY AND THE JEWISH COMMUNITY HERE IN AUSTIN AND SEVERAL YEARS BACK, UH, WE ACTUALLY DID, UH, SOME SHOWS TOGETHER TO RAISE FUNDS FOR A SCHOOL CHILDREN HERE IN AUSTIN.

I AM SO, SO HAPPY TO SEE YOU GUYS AGAIN, BOLLYWOOD MEETS BORSCHT BELT.

THAT'S WHAT THEY WENT WAS CALLED.

YES.

AND IT HAPPENED FOR A COUPLE OF YEARS.

AND I THINK THEY'RE PICKING THAT BACK UP AGAIN SOON.

THANK YOU.

AWESOME.

OKAY.

WELL, NEXT STEP.

WE'VE GOT CITIZEN COMMUNICATION,

[PUBLIC COMMUNICATION: GENERAL]

BUT I DON'T THINK WE HAVE ANYBODY SIGNED UP TODAY.

SO, UH, WELL HOPEFULLY NEXT MONTH WE'LL HAVE SOME FOLKS JOINING US.

UM, SO

[1. APPROVAL OF MINUTES]

WE WILL MOVE ON AHEAD TO THE APPROVAL OF THE MINUTES.

SO HOPEFULLY EVERYBODY ON THE HAS HAD A CHANCE TO TAKE A LOOK AT THE MINUTES THAT CAN PUT TOGETHER AND EMAILED OUT TO US EARLIER.

UM, SO DOES ANYBODY WANT A MOTION, A MOTION TO APPROVE THE MINUTES.

OKAY.

A SECOND.

ANYBODY.

OKAY.

COMMISSIONER GOLD.

SECOND.

ALL IN FAVOR.

OKAY.

I THINK THAT PASSES SHAKA.

DID YOU, DID YOU WANT ANOTHER MINUTE TO TAKE A LOOK? OH, YOU'RE MUTED.

OKAY, KIM.

YEAH.

I NOTICED THAT THERE WERE A COUPLE THAT DIDN'T RAISE THEIR HANDS.

SO WERE THOSE ABSTAINING VOTES? NO, I WAS JUST, I WAS JUST TRYING TO READ IT REAL QUICK.

I'M SORRY.

Y'ALL IT WAS JUST TAKE A SEC.

AND I BOUGHT IT AS IT SHOULD HAVE ALREADY BEEN LOOKED AT IT AND I WASN'T THERE, SO I DIDN'T, UH, THAT'S WHY TECHNICALLY YOU CAN STILL VOTE ON THE MINUTES, EVEN IF YOU WEREN'T THERE, BUT YOU DON'T HAVE TO, YOU CAN ABSTAIN.

SO THAT'S HOW IS THAT ABSTAINING? DO WE HAVE ENOUGH TO PASS? IT'S PROBABLY ME.

I'M SORRY.

I JUST NEEDED TO LOOK AT IT.

THANK YOU FOR IT THEN.

OKAY.

I THINK WE, I THINK IT PASSES.

I THINK WE'RE GOOD.

UM, ALL RIGHT, SO THEN WE'LL MOVE RIGHT AHEAD TO STAFF BRIEFINGS.

SO, UH, ITEM TWO, A

[2A. Update on Live Music Fund and Creative Space Assistance Program by Erica Shamaly, Division Manager, and Kim McCarson, Program Manager, Music & Entertainment Division, Economic Development Department.]

UPDATE ON THE LIVE MUSIC FUND AND CREATIVE SPACE ASSISTANT PROGRAM BY ERICA SHAMLEY DIVISION MANAGER AND KIM CARSON PROGRAM MANAGER, UH, FROM THE MUSIC AND ENTERTAINMENT DIVISION OF ECONOMIC DEVELOPMENT DEPARTMENT.

SO, OKAY.

HELLO, COMMISSIONERS, ERIC SHAMLEY MUSIC AND ENTERTAINMENT DIVISION MANAGERS.

GOOD TO SEE YOU ALL TONIGHT LOOKING GOOD AS ALWAYS.

UM, OKAY, SO WE'RE JUST GOING TO GIVE YOU BASED ON THE FEEDBACK THAT WE GOT AT THE LAST MEETING, WE'D LIKE TO GIVE YOU AN UPDATE OF WHERE WE'RE HEADED WITH THE LIVE MUSIC FUND EVENT PROGRAM.

SO IF YOU COULD GO TO THE NEXT, UH, SLIDE PLEASE.

AND SO WE HEARD YOU, WE WILL DO AWARDS OF 12 MONTHS FOR A FIVE TO $10,000 EACH.

UH, AGAIN, FIRST DISBURSEMENT IS 50% OF THE TOTAL AWARD AWARDS PAID OVER 12 MONTHS, DRAWN DOWN MONTHLY AFTER THE 50% FOR REIMBURSABLE ELIGIBLE EXPENSES, 10% PAID ON THE RECEIPT OF THE FINAL REPORT AND THEN ANYTHING NOT USED BY THE AWARDEE, WHICH IS TOTALLY FINE.

WE'LL MOVE BACK INTO THE LIVE MUSIC FUND.

BUT OF COURSE WE WANT TO SEE THOSE PROJECTS COMPLETED WITH THE FUNDS THAT YOU DO HAVE.

SO, UH, NEXT SLIDE PLEASE.

OKAY.

SO THIS IS WHAT WE'RE DOING IN ORDER TO GET IT DONE.

AS YOU KNOW, WE'VE HAD CAPACITY

[00:15:01]

ISSUES AT THE CITY OF AUSTIN WITH LESS STAFF, NOT ONLY IN OUR DEPARTMENT, IN OUR DIVISION, BUT ACROSS THE BOARD PURCHASING INCLUDED.

AND SO W THE BEST WAY THAT WE CAN GET THIS DONE, JUST TO HAVE THESE 12 MONTH CONTRACTS AT FIVE TO $10,000, IS TO GET A THIRD-PARTY TO DO AS MUCH AS POSSIBLE, WHICH IS PRETTY MUCH EVERYTHING EXCEPT FOR THE MONITORING INSISTING OF THE COMMITMENTS.

AND I'LL GET TO THAT AT THE VERY END.

SO WE ESTIMATE THAT WE'LL HAVE BETWEEN 1,220 500 APPLICANTS TO THE, THIS PROGRAM.

AND THAT COULD MEAN UP TO 500 OR 600, UH, AWARDEE CONTRACTORS IF EVERYONE GOT $5,000 INSTEAD OF $10,000.

SO, BUT WE AVERAGED IT BETWEEN 200 AND 500, UH, AWARDEE CONTRACTORS.

THAT'S A LOT.

SO WHAT WE'VE DONE IS, UH, UPDATED THE SOLICITATION THAT WE HAD WITH PURCHASING TO FIND SOMEONE THAT CAN DO ALL OF THE WORK FOR US.

AND SO THE IMAGES ADMINISTRATION FEE, I CAN'T REALLY TELL YOU WHAT THAT IS.

PART OF THE SOLICITATION IS FOR THEM TO GIVE US A QUOTE BASED ON A VERY DETAILED QUOTE, BASED ON ALL OF THE TASKS THAT ARE INCLUDED IN THE SOLICITATION.

UM, THE CITY OF AUSTIN WILL STILL PROVIDE THE TECHNICAL ASSISTANCE, UH, FOR APPLICATION REGISTRATION AND ASSISTANCE, TO BE SURE THAT ALL APPLICATIONS ARE COMPLETE AND CORRECT, AND THAT EVERY APPLICANT HAS AN EQUAL CHANCE, UH, TO BE SCORED FAIRLY FOR THEIR APPLICATION.

AND SO THE THIRD PARTY ADMINISTRATOR, AS PART OF THEIR CONTRACT, HAS THE ABILITY TO GET A THIRD, A SUBCONTRACTOR TO HELP WITH THE ELIGIBILITY VERIFICATION.

PART OF THE PROCESS.

WHEN, WHEN ONE THING WE LEARNED WITH THE AUSTIN MUSIC DISASTER RELIEF GRANT TO HAVE ONE THIRD-PARTY DO ABSOLUTELY EVERYTHING IS A LOT OF WORK.

SO WHAT WE CAN DO IS GET A THIRD-PARTY THAT HAS ALL OF THE, THE ABILITY CAPACITY TO DO ALL OF THE OTHER TASKS WHILE BRINGING ON A SUBCONTRACTOR WHO IS A MUSIC EXPERT IN AUSTIN, WHO KNOWS WHAT ELIGIBILITY IS FOR A PROMOTER, FOR A PROFESSIONAL MUSICIAN, THEY UNDERSTAND HOW TO LOOK AT THE DOCUMENTATION AND TO QUICKLY GO THROUGH IT.

IT'S ALSO JUST ADDED CAPACITY FOR THE THIRD PARTY TO GET THROUGH THIS PROCESS AS QUICKLY AND FAIRLY AS POSSIBLE, GIVING EVERYONE AN EQUAL SHOT SO THAT, UH, THAT, UM, SUBCONTRACTOR COULD BE ANY ONE OF OUR AMAZING ORGANIZATIONS IN AUSTIN THAT NO MUSICIANS, NO PROMOTERS VERY WELL THAT CAN, UH, GET PAID TO DO THIS WORK FOR THE THIRD PARTY AS PART OF THIS CONTRACT.

UH, SO ONCE THE ELIGIBILITY VERIFICATIONS HAPPEN, YOU'RE MOVED ON TO THE ACTUAL APPLICATION.

IF YOU'RE SHOWN TO BE ELIGIBLE AT THE THIRD PARTY ADMINISTRATOR, WE'LL EVALUATE AND SCORE THOSE ELIGIBLE APPLICATIONS, UM, WHICH HAVE ALL ALREADY BEEN VERIFIED BY THE SUBCONTRACTOR AND GO AS QUICKLY AS THEY POSSIBLY CAN TO SCORE POTENTIALLY 2,500 MAYBE 3000 APPLICATIONS.

SO I'M AT THE END OF THAT PROCESS, THAT SAME SUBCONTRACTOR, THAT MUSIC EXPERT IN AUSTIN, WE'LL CHECK OVER THE WORK, MAKE SURE THAT THE ACT IT'S CORRECT, THAT THERE ARE NO MISTAKES THAT HAVE HAPPENED.

THEY WON'T LOOK AT NAMES OF APPLICATIONS.

THAT'S NOT THEIR ROLE.

THEY'LL JUST LOOK AND MAKE SURE THAT THE WORK WAS DONE CORRECTLY, UH, FROM LIKE AN ACCOUNTING POINT OF VIEW FROM THE THIRD PARTY.

SO ONCE WE HAVE THAT ACCURACY CHECK, WE WILL HAVE A LIST OF FINAL, UH, AWARDEES, UH, UP TO OUR $3 MILLION BUDGET.

AND I WILL DEFER TO SYNOVIA ON THE FINAL AWARDS BUDGET, DEPENDING ON WHERE WE END UP, UH, WITH THE FUND BALANCE.

AND SO, BUT WE'RE THINKING ABOUT A $3 MILLION AWARD BUDGET.

AND SO THAT THIRD PARTY WILL THEN EXECUTE THE 12 MONTH CONTRACTS WITH THE AWARDEES, AND THEY STILL HAVE TO FOLLOW THE EXACT SAME PROCESS AS THE PURCHASING DEPARTMENT IN TERMS OF MAKING SURE THAT THE STATE OF TEXAS HOT FUND MONEY IS BEING CORRECTLY CONTRACTED WITH ALL THE PARTICULAR FORMS THAT ARE NECESSARY TO HAVE, UM, AUDITABLE AND CORRECT CONTRACTS WITH THESE, UM, AWARDEES.

AND SO THAT TAKES TIME.

UM, CAUSE YOU KNOW, WE'RE DEPENDENT ON THE AWARDEES TO SEND US BACK A LOT OF INFORMATION TO GET THOSE CONTRACTS DONE, BUT BY HAVING A THIRD PARTY DO IT, THEY'LL HAVE MORE CAPACITY AND STAFF TO JUST, UH, KIND OF FOLLOW UP INDIVIDUALLY AS QUICKLY AS THEY CAN TO GET THOSE CONTRACTS EXECUTED.

AND SO WHAT, WHERE THE CITY STAFF WILL STILL HAVE A PLAY A ROLE INSTEAD OF THE CONTRACT MANAGER OR THE THIRD PARTY CHECKING IN TO MAKE SURE THAT ALL COMMITMENTS ARE MET, THAT'S WHERE STAFF COMES IN AS PART OF THE SCOPE OF THE CONTRACT WITH A THIRD PARTY IS THAT WE CONTINUE TO WORK WITH ALL OF THE AWARDEES TO BE SURE THAT THEY'RE, UH, SATISFYING THE TRAINING REQUIREMENTS AROUND EQUITY, AROUND PROFESSIONAL DEVELOPMENT, BUSINESS DEVELOPMENT, UH, AS WELL AS THE FINAL REPORT.

AND WE'RE ALSO THERE JUST TO ASSIST WITH ANYTHING THEY MAY NEED TO GET THE WORK DONE, TO GET THE PROJECT DONE, ANY KIND OF ADDITIONAL SUPPORT, ANYTHING THAT WE CAN DO TO LIKE REFER THEM TO OTHER GROUPS FOR, FOR ADDITIONAL SUPPORT OR JUST HELP TROUBLESHOOT THAT'S WHAT CITY STAFF WILL REMAIN THERE

[00:20:01]

TO DO THAT FOR EACH AWARDEE.

AND SO THEN WE'LL JUST KIND OF UPDATE THE THIRD-PARTY UP.

THEY DID THIS, THEY DID THIS THAT YOU CAN SEND OVER THAT NEXT PAYMENT OR THAT FINAL REPORT OR THAT FINAL REPORT IS IN IT'S COMPLETE.

YOU CAN SEND THEIR LAST 10% OF THEIR CONTRACT.

SO IT'S REALLY KIND OF OUTSOURCING ADDITIONAL STAFF, A LOT OF ADDITIONAL STAFF TO PROPERLY MANAGE THESE CONTRACTS AND TO GET THEM DONE IN A TIMELY MANNER, UH, ONCE THE CONTRACT, ONCE THE THIRD-PARTY IS BROUGHT ON.

SO, UH, WE'LL GO INTO THE TIMELINE HERE IN A SECOND, BUT IT IS A LONGER TIMELINE TO GET US THERE, TO GET THE THIRD PARTY ON BOARD TO START THIS PROCESS, BUT WE CAN EXTEND AND UPDATE THE CONTRACT WITH A THIRD THIRD-PARTY AND THEN ANY SUBSEQUENT CYCLES COULD POTENTIALLY GO A LOT QUICKER BECAUSE WE DON'T HAVE TO GO THROUGH THAT WHOLE PROCESS AGAIN, OF SOLICITING SOLICITING AT THIRD-PARTY.

SO NEXT SLIDE PLEASE.

SO HERE'S THE TIMELINE AND THIS IS A PURCHASING TIMELINE AND WE ALREADY HAVE ALL THE MATERIALS INTO PURCHASING IN ORDER TO GET THIS WORK DONE.

TYPICALLY IT CAN TAKE UP TO 12 MONTHS TO BRING ON A THIRD PARTY THROUGH A FORMAL SOLICITATION.

WE HAVE PROVIDED ALL THE MATERIALS THAT THEY HAVE.

SO WE'RE HOPING WE CAN DO IT IN EIGHT MONTHS, WHICH GIVES US TILL THE END OF DECEMBER, JUST TO GET THE THIRD PARTY ON BOARD.

AND THEN UNFORTUNATELY WE STILL HAVE TO WAIT FOR AN RCA TO BE APPROVED BY CITY COUNCIL, WHICH IS THE FUNDING IN ORDER TO PAY.

THE THIRD PARTY HAS TO GO INTO A CITY COUNCIL AGENDA.

THERE'S A PROCESS FOR THAT.

IT USUALLY TAKES FOUR WEEKS AFTER A, WE HAVE IDENTIFIED THE RIGHT VENDOR TO GO AND GET THAT APPROVED BY COUNCIL.

SO THEN THAT LEADS US INTO WORKING WITH A THIRD PARTY AFTER THAT RCA DATE, TO HAVE THAT APPROVED, TO GET ALL OF THE CONTRACT MATERIALS IN PLACE TO GET THEM GOING BY MAY.

AND SO THAT MEANS THAT WE CAN START THE APPLICATION AS THE CONTRACT IS INKED WITH A THIRD PARTY TO GET THE APPLICATION ROLLING.

SO STILL BE A PORTAL APPLICATION.

IT'S THE SAME KIND OF PROCESS WE DID WITH AUSTIN MUSIC, DISASTER RELIEF GRANT, WHERE, UM, YOU KNOW, THEY UTILIZE THE CITY APPLICATION SYSTEM AND WE PROVIDE THAT SUPPORT.

SO THAT BRINGS US TO NEXT SUMMER, JULY, 2023 FOR CONTRACT START DATES FOR 12 MONTH CONTRACTS.

AND WE DO THINK THAT WE'LL COVER THE MUSIC SEASONS OF THE FOLLOWING FALL AND THE SOUTH, YOU KNOW, SPRING BREAK, YOU KNOW, THE SPRING FESTIVAL SEASON OF THE FOLLOWING YEAR OF 2024, UH, SHOULD BE A NICE, HEALTHY CHUNK OF TIME TO GET ANY WORK DONE, WHETHER IT'S A STUDIO RECORDING OR IT IS AN EVENT, UM, THAT'S A GOOD AMOUNT OF TIME TO START IN THE SUMMER AND, AND WITHIN THE FALL OF THE FOLLOWING YEAR OR THE SUMMER OF THE FOLLOWING YEAR, EXCUSE ME.

SO THAT IS WHERE WE'RE AT.

I'M HAPPY TO ANSWER ANY QUESTIONS.

I DON'T THINK WE HAVE ANOTHER SLIDE DOING, I DON'T THINK SO NOW WE DON'T SO HAPPY TO ANSWER ANY QUESTIONS.

I WISH WE CAN MAKE IT GO FASTER, LIKE TONS FASTER.

THIS IS THE FASTEST WE CAN GET THIS ALL DONE.

IF WE WERE TO DO IT ALL IN HOUSE, IT WOULD TAKE, UM, WE DON'T SIMPLY DON'T HAVE ENOUGH STAFF.

NOT ONLY, IT'S NOT JUST, UH, ECONOMIC DEVELOPMENT IT'S PURCHASING.

UM, WE ARE, UH, HAVE LOST A LOT OF STAFF, JUST LIKE A LOT OF DIFFERENT ORGANIZATIONS, YOU KNOW, THROUGHOUT THE COUNTRY.

AND, UH, AND SO WE'RE JUST DOING THE BEST WE CAN.

WE THINK THIS IS THE BEST PATH FORWARD TO GET IT DONE AS QUICKLY AS POSSIBLE IN THE WAY THAT YOU ENVISIONED.

AND THEN WE CAN ANSWER ANY QUESTIONS.

AND SO NOVIA IS ALSO ON THE PANEL TO ANSWER ANY QUESTIONS.

OKAY.

WELL, FIRST OF ALL, I THINK WE'RE ALL HAPPY TO SEE THAT WE'RE STAYING WITH THE ORIGINAL PLAN OF, UM, YOU KNOW, SMALLER GRANTS AND SHORTER CONTRACTS, UM, IN ORDER TO JUST MAKE MORE GRANTS AVAILABLE TO MUSICIANS.

SO THAT'S, THAT'S GOOD NEWS.

UM, YEAH, SO I DID HAVE SOME QUESTIONS SO THAT I GUESS THE, SO THE FUNDS GOING OUT, IT LOOKS LIKE IT'S GOING TO BE ABOUT $2.5 MILLION.

IF THERE'S, WE'RE HOPING FOR, AND I'LL LEAVE THIS TO STILL SYNOVIA A $3 MILLION AWARD BUDGET, AND THEN THERE WILL BE ADDITIONAL MONEY FOR THE FEE THAT WOULD BE TAKEN OUT OF HOT FUNDS AS WELL.

AND SO SYNOVIA, DO YOU WANT TO COMMENT AT ALL ON THE WARD BUDGET, CORRECT AIR SOME THERE'LL BE HOT LAB DIRECT ECONOMIC DEVELOPMENT DEPARTMENT AND YOU ARE CORRECT.

WE WANT TO HOLD THE $3 MILLION TO DEPLOY THE REC AND THEN WE WILL, UM, TAKE THE ADMINISTRATIVE FEE FROM THE ACTUALS THAT HAVE BEEN COLLECTED.

AND SO THAT'S THE NUMBER THAT'S UNKNOWN.

AND REMEMBER LAST MONTH I SAID, IT COULD COST AGAIN, AS ERICA MENTIONED, WE ARE DOWN REALLY, I THINK 20 FTES IN OUR DEPARTMENT.

NOW MUSIC HAS A DIVISION OF JUST TWO.

AND SO THIS IS THE BEST WE HOPE PURCHASING CAN MOVE FASTER, BUT WE DON'T WANT TO OVER-COMMIT BECAUSE THEY ARE ALSO FACING STAFFING CHALLENGES.

SO, UM, IN TERMS OF LIKE THAT, THE ACTUAL SALES, UM, AND THE BUDGET TOTALS FOR THE LIVE MUSIC FUND IN THE PAST, UH, SO NOVIA, YOU HAD GREAT, YOU KNOW, SOME

[00:25:01]

GREAT SPREADSHEETS TO SHARE WITH US.

I'D LOVE TO SEE THAT AT THE NEXT MEETING, JUST TO SEE HOW MUCH WE HAVE IN THE BANK AT THIS POINT.

UM, I THINK IT'S JUST HELPFUL HOPEFUL FOR US TO KNOW, AND THAT'S BEEN REALLY HELPFUL IN THE PAST, UM, AND JUST GIVES US A GOOD UNDERSTANDING OF WHAT'S, UM, WHAT'S POSSIBLE.

AND THEN WHAT THE ADMINISTRATION COSTS ARE AS WELL.

UM, SO THE, THE THIRD PARTY WOULD GO INTO THE THIRD PARTY, UH, ADMINISTRATION.

SO WE'LL THAT THAT'LL STILL HAPPEN THROUGH THE RFP PROCESS THAT WE DISCUSSED.

UM, AND ALL OF THE MUSIC, THE COMMISSION RECOMMENDATIONS PROVIDE TO US HAS BEEN INCLUDED IN THE INSTRUCTIONS.

AND WE THOUGHT WITH THE EXTRA STEP OF DOING THAT SUBCONTRACT WITH THAT MUSIC INDUSTRY EXPERT, THAT WE'RE NOT LOOKING FOR A UNICORN, JUST ONE UNICORN TO DO IT ALL.

WE'RE LOOKING FOR SOMEONE THAT HAS THE CAPACITY TO RUN THIS MANY APPLICATIONS AND THIS MANY CONTRACTS TO WORK WITH THE UNICORN MUSIC INDUSTRY EXPERT, WHICH IT'S GOING TO BE EASIER TO FIND THIS WAY.

UH, THAT MAKES SENSE.

UH, AND SO HOW DOES THAT WORK FOR THE CONTRACTOR AND SUBCONTRACTOR? I MEAN, DO THEY, ARE THEY EXPECTED TO APPLY TOGETHER OR ARE THEY, NO, IT WILL BE UP TO THE THIRD PARTY TO DETERMINE WHO THAT IS AND THEN IT'S IN THEIR INSTRUCTIONS THAT THAT SUBCONTRACTOR HAS TO BE AN EXPERT WITHIN THE FIELD IN AUSTIN.

OKAY.

OKAY.

SO THEY'LL RECRUIT THAT SUBCONTRACTOR AND BRING IT ON.

OKAY.

UM, YEAH.

SO THEN I THINK MY NEXT QUESTION, I KNOW YOU'VE ALREADY ANSWERED THIS, BUT HOW CAN WE EXPEDITE THE PROCESS SO THAT IT'S NOT, WE'RE NOT WAITING ANOTHER YEAR TO GIVE OUT MONEY? SO NAVEAH, I WISH I, I WISH I COULD SPRINKLE SOME MAGIC DUST, BUT SYNOVIA, WHAT ARE YOUR THOUGHTS? I MEAN, AGAIN, I, I RESPECT MY SISTER DEPARTMENT THAT HAS GIVEN US THIS TIMELINE.

THEY UNDERSTAND THE URGENCY, BUT AGAIN, THEY ARE CHALLENGED.

I MEAN, WE NEED WORKERS ACROSS THE CITY, SO I HOPE A LOT OF PEOPLE ATTENDED THE JOB FAIR TODAY AND, UH, WE'LL BE ABLE TO HELP US OUT.

UM, BUT AGAIN, WE ARE DOWN 20 FTES.

WE HAVE A DIVISION OF TWO, SO THEY WILL DO THE BEST THEY CAN, BUT I DON'T WANT TO OVER-COMMIT.

UM, BUT WE'LL KEEP YOU UP TO DATE.

AS WE PROGRESS THROUGH THE RFP THAT WE ARE COMMITTED TO DOING.

AND ALSO THIS GIVES US A TIME TO GET US STUFF STAFFED BACK UP OR DOWN TOO, BUT THEN WE'LL BE ABLE TO HIRE THOSE TWO TO HELP WITH THE ACTUAL MONITORING AND THE ASSISTANCE TO THE AWARDEES.

SO THAT STAFF ISN'T KIND OF BOGGED DOWN WITH CONTRACTING AND INVOICING AND, OH, YOU SENT THE WRONG, YOU KNOW, WE DON'T HAVE TO WORRY ABOUT THAT.

WE CAN JUST BE LIKE, WHAT DO YOU NEED, WHAT ABOUT THIS TRAINING? HAVE YOU THOUGHT ABOUT THIS AND JUST REALLY DO WHAT WE'RE MEANT TO DO, WHICH, UH, YOU KNOW, BEING IN THE POSITIONS WE WERE BEFORE THIS JOB, WE REALLY DO THINK WE CAN LEND SOME HELPFUL INSIGHT TO THESE AWARDEES.

AND SO THAT GIVES US THE TIME WE NEED TO BE ABLE TO DO THAT AND TO BRING ON SOMEBODY WHO REALLY DOES HAVE THE CAPACITY TO DEAL WITH THE CONTRACTING PART.

YEAH.

SO COULD SOME OF THAT, I MEAN, AND THAT SOUNDS AMAZING.

AND WE'VE TALKED ALL ALONG ABOUT THE SUPPORT THAT COULD BE, UM, GIVEN TO, TO, UM, APPLICANTS AND THAT'S SUCH AN IMPORTANT PART OF THIS PROCESS.

SO I GUESS I'M, I'M WONDERING, LIKE LOOKING AT THIS TIMELINE WHERE, UM, WE HAVE APPLICATIONS HAPPENING STARTING LIKE A YEAR FROM TODAY, I'M WONDERING, DOES IT MAKE SENSE TO HAVE SOME OF THESE THINGS HAPPENING AT THE SAME TIME WHERE THE THIRD PARTY ADMINISTRATOR, LIKE THEIR ONBOARDING AT THE SAME TIME, PEOPLE ARE STARTING TO APPLY.

AND SOME OF THE KINKS WE'VE THOUGHT ABOUT THAT AND MY CONCERN, AND THIS IS MY CONCERN IS THE TA ASSISTANCE.

SO YOU'RE GIVING ADVICE TO APPLICANTS TO FILL OUT THEIR APPLICATIONS A CERTAIN WAY FOR IT TO BE CORRECT.

AND SO YOU WANT TO REALLY BE SURE THAT THAT THIRD-PARTY, AND THAT TA ASSISTANCE IS COMPLETELY ON THE SAME PAGE SO THAT WE'RE NOT DEALING WITH, UH, MISPERCEPTIONS OF HOW IT'S SUPPOSED TO BE FOR THIRD-PARTY, WHO COMES ON AFTER IT'S ALREADY KIND OF SAID, AND DONE THAT WORRIES ME.

I'D RATHER TAKE THE TIME AND DO IT RIGHT.

DO IT HOLISTICALLY SO THAT NOT ONLY DO WE HAVE TIME TO GET IT RIGHT, UM, WE CAN BRING ON THE RIGHT THIRD PARTY, WE CAN GET EVERYONE TRAINED ON THE SAME PAGE, BUT ALSO AS THIS IS HAPPENING, MORE HOT FUNDS ARE COLLECTING, COLLECTING, COLLECTING.

SO I KNOW IT TAKES TIME, BUT OUR HOPE IS THAT THE AWARD BUDGET WILL GO UP IN THE SUBSEQUENT YEAR BECAUSE YOU KNOW, MORE MONEY IS COLLECTING AS WE GO.

AND HERE'S YOUR, UM, YOUR CONTACT AND PURCHASING THAT'S PROVIDING THE TIMELINE.

SO NOVIA.

SO WHEN THE RFP IS RELEASED, THE CONTACT NAME WILL BE ON THE RFP.

AND THEN ONCE THAT HAPPENED, WE'RE IN A NO CONTACT PERIOD.

BUT I MEAN CURRENTLY, LIKE IF, IF A COMMISSIONER HAD A QUESTION FOR PURCHASING ABOUT HOW THE TIMELINE CAME TOGETHER, LIKE WHO HAD WE REACHED OUT TO, SO YOU SHOULD REACH OUT TO US AND THEN WE WILL CONNECT YOU WITH, UH, THE APPROPRIATE PURCHASING STAFF.

IT'S

[00:30:01]

MORE THAN LIKELY WILL BE THE ASSISTANT DIRECTOR.

I'M NOT GOING TO GIVE, UM, IT WOULD BE THE ASSISTANT DIRECTOR, SO WORK WITH US.

AND IF YOU HAVE SOME QUESTIONS, WE'LL PUT YOU IN TOUCH WITH THEM.

OKAY.

OKAY.

OKAY.

THAT SOUNDS GREAT.

UM, AND YOU GUYS ARE ALWAYS REALLY RESPONSIVE, SO YEAH.

AND WE DO HAVE ALL, EVERYTHING WITH THEM ALREADY LAID OUT THE WAY THAT WE JUST PRESENTED TO YOU.

SO THE SCOPE IS PRETTY COMPLETE, VERY DETAILED, SO THAT WE'RE NOT GOING TO MISS ANYTHING AS WE GO.

UM, QUESTIONS.

YEAH, GO AHEAD.

UH, IF, UH, ERIC, I KNOW THAT WE TALKED ABOUT THIS BRIEFLY AND I'M KIND OF, YOU KNOW, THIS IS, YOU KNOW, BRAND NEW TERRITORY FOR BEING AS A COMMISSIONER, BUT, UM, I DON'T KNOW.

I KIND OF WANT TO ENTERTAIN THIS IDEA OF, UM, INVOLVING, UH, CULTURAL ARTS, THEIR DEPARTMENT IN SOME KIND OF WAY.

I'M JUST, I'M SPIT BALLING HERE KIND OF.

AND I KIND OF WOULD LIKE TO HEAR FROM SOMEBODY THAT THE COMMISSIONERS, UM, AS WELL ABOUT WHAT THAT PROCESS MIGHT LOOK LIKE, OR, UM, FROM A, YOU KNOW, SYNOVIAL PERSPECTIVE OR ERIC HAS PERSPECTIVE, UM, WHAT DO YOU GUYS WOULD THINK ABOUT THAT IN TERMS OF EXPEDITING THAT, AND YOU'RE MEETING LIKE TO HELP IF WE DIDN'T DO THE CONTRACTING WITH THIRD PARTY, IS THERE CAPACITY, OKAY.

OH NO, NO, NO, NO.

YES.

SO, BUT ALL THREE HOT DIVISIONS ARE RE-IMAGINING THEIR IN THEIR PROCESS.

SO THE CULTURAL ARTS DIVISION IS GOING TO BE DOING THEIR PROCUREMENT HERE.

THIS IS GOING TO BE DOING A PROCUREMENT.

AND SO YES, WE, WE TALKED TO PURCHASING ABOUT WHAT THAT SYNERGY LOOKED LIKE, BUT AGAIN, YOU'RE THE FIRST OUT TO OUT THE GATE.

UH, THE OTHER TWO AREN'T READY YET.

SO I HOPE, I HOPE I ANSWERED YOUR QUESTION, BUT AGAIN, UM, THEY HAVE VACANCIES TO, OKAY, COOL.

IS THAT GOOD QUESTION, UH, SHOULD BE COMMISSIONED BE LOOKING AT, UH, LET'S JUST SAY THAT THE CURRENT TIMELINE IS 2023 FOR WHAT WE RECOMMENDED FOR NOW, RIGHT? LIKE, SHOULD THE COMMISSION, UH, START LOOKING AT WHAT THE PROVISIONS WOULD BE FOR THE NEXT ROLLOUT OF THE FUND? SO WE TOOK CARE OF EVERYTHING IN THE INAUGURAL YEAR.

SHOULD WE START THINKING ABOUT, YOU KNOW, UM, WHAT IT LOOKS LIKE IN TERMS OF INCLUDING VALUES, UM, YOU KNOW, PROMOTERS, NOT INDEPENDENT PROMOTERS, ALL THAT STUFF, ET CETERA.

SO BASED ON THE WAY WE HOPE TO DO THE RFP WITH A YEAR AND THEN SOME EXTENSIONS, IT'S JUST A MATTER OF OPENING UP APPLICATIONS AGAIN AND INCLUDING VENUES.

THAT'S HOW IT, YEAH.

AND WE WOULD OPEN IT TO ADDITIONAL ELIGIBLE APPLICANTS.

AND SO WE HAVE TIME TO DISCUSS THAT BEFORE THE NEXT APPLICATION PROCESS.

I MEAN, I'M SURE WE'RE GOING TO WANT TO SEE A LITTLE BIT HOW IT'S ALL GOING TO, AS WE'RE MAKING DECISIONS THAT YOU GUYS ALREADY VOTED ON THAT OPTION TO INCLUDE VENUES IN THE SECOND YEAR.

SO WE CAN CERTAINLY START LOOKING AT ADDITIONAL ELIGIBLE DEFINITIONS FOR THAT.

AND WE ALREADY HAVE A DEFINITION FOR VENUES THROUGH OTHER PROGRAMS THAT WE'VE DONE.

YEAH.

I THINK SCOTT BRINGS UP A REALLY GOOD POINT BECAUSE WHEN WE, YOU KNOW, WE DID VOTE ON THIS, UM, THIS PROGRAM WITH A TIMELINE OF, OF BRINGING ON ELIGIBLE APPLICANTS, SPECIFICALLY VENUE PROMOTERS AND THE SECOND YEAR.

BUT I THINK WE WEREN'T SUPER SPECIFIC ABOUT WHAT A SECOND YEAR.

I MEAN, SO NOW THAT THE PROGRAM, THE APPLICATION DEADLINE HAS BEEN PUSHED PROBABLY ALMOST A YEAR FURTHER OUT THAN WE EXPECT ANY FOUR, DOES THAT MEAN, WELL, IT MAY, YOU KNOW, IT MAY AFFECT THE WAY THAT WE LOOK AT THAT TIMELINE AND WHEN WE ADD THOSE APPLICANTS, UM, AND WE WOULD JUST REALLY WANT TO MAKE SURE THAT, UM, AND I'M, I'M CHEATING OFF BALI'S PAPER HERE, BUT SHE SAID, YOU KNOW, WE REALLY WANT TO MAKE SURE THAT, THAT THE PORTAL ITSELF IS READY FOR THOSE ADDITIONAL, UM, APPLICANTS, SO THAT THERE'S NOT JUST LIKE A TECHNOLOGY HANGUP WHERE WE'RE TRYING TO INCORPORATE THAT SO THAT WE CAN BE READY TO GO.

AND I MEAN, THE, THE REASON THIS IS SO IMPORTANT TO CONTINUE TO TALK ABOUT IT IS WE, YOU KNOW, WE, WE HAD A WORKING GROUP THAT DID, YOU KNOW, REALLY WORK HARD TO COME TOGETHER ON A GOOD SOLUTION FOR THIS ISSUE.

AND, AND SEVERAL COMMISSIONERS HERE, I'VE WORKED SO HARD TO, YOU KNOW, PUT THE EMPHASIS ON, UM, YOU KNOW, EMPOWERING ARTISTS.

AND WE'RE RECOGNIZING THAT SYNERGY BETWEEN VENUES AND ARTISTS.

AND I JUST, YOU KNOW, I WANT TO KEEP THE GOOD, THE GOOD FEELINGS GOING WITH THAT, SO THAT WE, WE DON'T HAVE HIT ANY HICCUPS OR ROAD BUMPS IN THE COMMUNITY.

UM, BUT YEAH, I THINK IF THERE'S ANYTHING THAT I WOULD SAY THAT, YOU KNOW, IT, IT, IT IS, I GET THE STAFFING SHORTAGE, I GET PURCHASING TIMELINES AND THAT THOSE ARE IT'S HARD.

THEY'RE KIND OF THEIR OWN ORGANIZATION.

AND IT'S HARD.

IT'S HARD FOR US AS A COMMISSION TO

[00:35:02]

GIVE THEM FEEDBACK NECESSARILY.

BUT I WOULDN'T SAY MUSICIANS HAVE BEEN WAITING FOR A LONG TIME.

THE MUSICIANS AND MUSIC ORGANIZATIONS HAVE, YOU KNOW, WE'VE BEEN DISCUSSING THIS SINCE 2019, SO 20, 23 THAT'S THAT'S LIKE FOR YOU, IT'S A LONG TIME.

I WOULD PLEASE ENCOURAGE ANYONE WHO HAS QUESTIONS ABOUT ADDITIONAL, LIKE OTHER SUPPORT THAT'S OUT THERE, BECAUSE WE KNOW THIS IS A LONG TIMELINE, BUT THERE ARE OTHER RESOURCES.

SO PLEASE SEND THEM TO ME INDIVIDUALLY.

I'VE GOT A WHOLE LIST OF STUFF.

I SEND IT OUT ALMOST LIKE TWICE A DAY.

NOW, A LIST OF RESOURCES, NOT JUST FROM THE CITY, BUT JUST GREAT LINKS TO GET YOU TO OTHER PLACES FOR ADDITIONAL SUPPORT.

I MEAN, I WISH WE COULD DO IT FASTER, BUT WE'LL DO WHATEVER WE CAN TO PROVIDE MORE INFORMATION, ANY KIND OF ADDITIONAL SUPPORT, UH, YOU KNOW, IN THE MEANTIME.

SO IF IT'S, UH, IF IT'S THE MIDDLE OF 2023, UH, WOULD THAT POOL, UH, GROW FROM 3 MILLION, I'M SORRY, 2019 TO MID, MID 20, 23, THE BUDGET WOULD GROW, RIGHT? IT WOULD, SHOULD BE MORE THAN 3 MILLION.

YEAH.

THAT'S WHAT I'M HOPING BY LETTING IT COLLECT, COLLECT THAT THE NEXT ROLLOUT WOULD BE EVEN MORE MONEY.

OKAY.

OKAY.

AND I UNDERSTAND THAT THESE ARE NOT LIGHT TO LIKE FUNDS, SO I'M NOT INFLUENCING ANYTHING, BUT JUST FOR COMPARISON, HOW LONG DID THE RFP PROCESS FOR THE DISASTER RELIEF FUND TAKE? WELL, THAT WAS A COMPLETELY DIFFERENT PROCESS.

HOW LONG DID IT TAKE TO MAKE THAT HAPPEN? YEAH, SHE MAY BE LIKE SIX WEEKS ALL IN ALL.

YEAH.

GET A THIRD BODY VENDOR ON, ON THE DISASTER, BUT WE HAD A SPECIAL PERMISSION FROM THE STATE OF TEXAS IN ORDER TO BE ABLE TO DO THAT AND TO, YOU KNOW, AVOID BECAUSE IT'S SHOWS, DECLARED ANY EMERGENCY, BUT WE'VE ALREADY ASKED PURCHASING, AND THIS, THIS HOT BONDS, THIS IS THE REGULAR PROCESS.

SO IT WAS A DECLARATION DURING COVID.

AND SO THAT'S HOW WE WERE ABLE TO DEPLOY ALL OF THE, THOSE PROGRAMS, UH, BECAUSE OF THE DISASTER DECLARATION, BUT THIS ISN'T, BUT WE HEAR YOU, ANY FUNDING WOULD BE KIND OF LIKE IT'S AN EMERGENCY, BUT, UH, THERE'S A LOT OF DEFINITIONS.

AND AS MORE TIME HAS GONE BY, THERE'S A LOT OF THINGS THAT HAS TO MEET IN ORDER FOR THAT TO BE ACCEPTABLE.

YEAH.

I MEAN, YEAH, YEAH, NO, NO, THANK YOU.

I WAS JUST CURIOUS, UH, WHAT THE POSSIBILITIES ARE.

UH, WE TRY UNDERSTAND, YOU KNOW, THERE, THERE MUST BE A LOT MORE NUANCES TO IT AND, AND WELL, THANK YOU FOR ACTUALLY PUTTING IT ON THE EXPEDITED PATH AS FAR AS THE DISASTER RELIEF FUND GOES AND MAKING THAT HAPPEN.

UM, IT'S, IT'S, UH, IT'S ALSO INTERESTING TO KNOW THAT THIS WILL, UH, PROBABLY BE, UH, UH, ROLLED OUT AS PART OF A AND YOU WANT TO ADMINISTRATION? UH, YEAH.

OH, WHERE, WHAT, WHAT TIMELINE IS, UH, THE HOT FUND FOR CULTURAL LOTS ON? OR IS THAT NOT, IS THAT A TBD RIGHT NOW? WELL, ACTUALLY THERE'S A MEMO THAT'S BEING PREPARED RIGHT NOW, CORRECT.

WITH THE, AND IT'S ALL THREE CERTAIN TIMELINES SO THAT WE DON'T OVERLAP ON EACH OTHER BECAUSE IT'S JUST TOO OVERWHELMING.

UH, SO A MEMO IS FORTHCOMING, YOU KNOW, UH, WITH A TIMELINE FOR ALL THREE PROGRAMS. OKAY.

WOULD YOU BE ABLE TO ADVISE IF THEY ARE ROLLING INTO 20, 23 AS WELL OR UPDATE ALL OF THEM? YES.

OKAY.

YES.

OH YEAH.

ONE THING I WANTED TO MENTION TOO, IS THAT I FELT THAT IT IS, YOU KNOW, OBVIOUSLY DISAPPOINTING AND FRUSTRATING FOR THIS TO ROLL ON.

BUT COUPLE OF THINGS I KNOW ABOUT THIS IS THAT THERE ARE A GREAT NUMBER OF MUSICIANS THAT COULD USE THIS AND MOVE FORWARD WITH THIS RIGHT NOW.

AND IN A YEAR FROM NOW, THERE'LL BE A GREAT NUMBER OF MUSICIANS THAT COULD USE THIS AND MOVE FORWARD WITH THIS RIGHT NOW.

AND SO WHILE I, YOU KNOW, AND IT'S ALSO A NEW THING THAT HASN'T HAPPENED BEFORE, SO IT'S NOT BEING TAKEN AWAY AND THEN BROUGHT BACK, THIS IS AN INTRODUCTORY THING.

SO AGAIN, YOU KNOW, I WOULD LOVE TO SEE IT MUCH QUICKER TOO, BUT I DO SEE THE FACT THAT, YOU KNOW, WE'RE DOING SOMETHING RELATIVELY INNOVATIVE FOR ANY CITY AND THAT IT REALLY IS AN INCUBATOR APPROACH TO HELPING PEOPLE.

AND SO, YOU KNOW, IF YOU DON'T MOVE IT FASTER, I'LL BE GLAD TO SEE IT, YOU KNOW, IN 2023.

YEAH.

I MEAN, I WOULD RATHER, YOU KNOW, WITH ALL THE, NOT RUSHING, BUT EMERGENCY THAT WE'VE HAD IN THE LAST TWO YEARS OF ROLLING OUT SO MANY RELIEF AND RECOVERY PROGRAMS, IT IS NOW THAT WE KIND OF HAVE A SENSE OF THIS IS HOW IT'S GOT TO BE, AND THIS IS THE RIGHT WAY TO DO IT, THAT WE CAN DO IT, UH, TAKE THE TIME TO DO IT CORRECTLY.

SO THAT FROM THAT POINT FORWARD, IT GOES A LOT QUICKER BECAUSE WE ALREADY HAVE ALL OF THE ELEMENTS IN PLACE.

AND IT'S JUST A MATTER OF UPDATING GET GUIDELINES AND STARTING A NEW CONTRACT, A NEW AMENDMENT WITH THE THIRD PARTY TO GET IT DONE.

[00:40:01]

UH, I HAD REQUESTED THIS BEFORE, IF I MAY, UM, AGAIN, WOULD YOU PLEASE WALK US THROUGH THE RFP PROCESS, UH, NEXT TIME, IF POSSIBLE.

YEAH.

YEAH.

AND, UH, SO, SO NOVIA, I'LL TOUCH BASE WITH HER TO SEE WHAT WE ARE ABLE TO SHARE WITH YOU BECAUSE THERE WE'LL GET TO A POINT WHERE IT'S A NON-SOLICITATION PHASE WHERE WE'RE NOT ALLOWED TO TALK ABOUT IT AT ALL.

AND SO WE'RE NOT QUITE THERE YET, SO I'LL CHECK WITH EVERYONE TO SEE, YOU KNOW, HOPEFULLY THE TIMING WORKS OUT FOR THAT.

YEAH.

YEAH.

I JUST WOULD LIKE TO UNDERSTAND, JUST GET SOME INSIGHT INTO THE MECHANISMS OF, OKAY, NO PROBLEM.

THANK YOU.

HI.

UM, I AM TRYING TO JUST UNDERSTAND THIS TIMELINE A LITTLE BIT, UM, MORE THOROUGHLY.

UH, SO, UM, AND THIS MAY BE A QUESTION FOR PURCHASING, OR MAYBE THIS IS A, A QUESTION FOR A WHOLE DEEPER CONVERSATION, BUT I, I WOULD LOVE TO KNOW LIKE WHAT'S HAPPENING TWEEN.

LIKE I GET THAT, UM, THIS ELICITATION PROCESS WOULD TAKE A WHILE.

SO WE'VE GOT, YOU KNOW, MADE THROUGH DECEMBER.

UM, WE'RE JUST LOOKING FOR THE THIRD PARTY.

UM, AND THEN BETWEEN DECEMBER AND MARCH, UM, DECEMBER 20, 22 AND MARCH 23, UM, WOULD IT BE JUST LIKE, IS THERE ANY WAY YOU CAN KIND OF GO THROUGH A LITTLE BIT OF WHAT'S HAPPENING IN THOSE GAPS? LIKE, JUST SO WE CAN UNDERSTAND OLIVIA CAN TALK A LITTLE BIT ABOUT BETWEEN THAT AND THE RCA DATE.

SO, UM, TYPICALLY, SO LET ME GIVE YOU A TYPICAL SCENARIO.

SO TYPICALLY AN RFP IS RELEASED.

IT COULD BE OUT, AS WE SAY, ON THE STREET FOR SIX TO EIGHT WEEKS AT THE END, THAT INFORMATION IS GATHERED BY PURCHASING.

THEN YOU HAVE TO HAVE YOUR EVALUATION COMMITTEE.

ONCE THE EVALUATION COMMITTEE GOES THROUGH ALL OF THE SUBMISSIONS AND SCORED, THEN IT GOES THROUGH A REVIEW LIVE PURCHASING WALL, AND THEY HAVE STEPS OF REVIEW.

AND THEN WHEN YOU GET INTO THE RCA PHASE, THEY HAVE TO DRAFT THE RCA, GIVE THEIR APPROVAL AND ON CITY COUNCIL OR FINAL APPROVAL.

SO THAT'S JUST A HIGH LEVEL, TYPICAL PROCESS.

IT HAS TO BE OUT FOR A CERTAIN LENGTH OF TIME.

THE DOCUMENTS ARE BROUGHT BACK.

AND SO AGAIN, WE'RE WORKING ON WAYS TO TRY TO SHORTEN THAT TIMELINE, BUT I DON'T WANT TO OVERCOME IT BECAUSE PURCHASING HAS A STANDARD PROCESS THAT WE, AND WE'RE NOT THEIR ONLY DEPARTMENT.

AND SO, AND SO THAT'S JUST HIGH LEVEL, UM, OF HOW AN RP PROCESS RUNS.

YEAH, THANKS.

BECAUSE I FEEL LIKE THIS WOULD, IF WE CAN UNDERSTAND MORE ABOUT WHAT'S GOING ON IN THOSE PERIODS OF TIME, IT'LL HELP US, YOU KNOW, UH, BE PRESENT WITH YOU IN THE REALITY OF, UH, OF THE PROCESS, BECAUSE, YOU KNOW, WE, WE AREN'T NECESSARILY PRIVY TO ALL OF THOSE STEPS.

SO I APPRECIATE YOU GOING THROUGH THAT AND LIKE, UM, YOU KNOW, YOU, WE'VE GOT, UH, THE RCA DATE AND THEN THERE'S ANOTHER GAP BETWEEN MARCH AND MAY BETWEEN THE RCA DATE AND THE, AND THE CONTRACT START DATE.

UM, SO I, YOU KNOW, IT'S JUST, IF WE CAN UNDERSTAND WHAT'S GOING ON IN THOSE PERIODS, THAT MIGHT JUST HELP US, RIGHT? SO WHAT, WHAT WE'LL COMMIT TO DOING IS BRIEFING YOU ON EACH STEP.

AND SO, BUT WHEN AN RCA IS APPROVED TO CONTRACT SIGNATURE, THERE'S CERTAIN SIGNATURES, THEN YOU DO A PRE-CONTRACT KICKOFF.

SO YOU'RE MEETING WITH YOUR THIRD PARTY SO THAT THEY, WE WALK THEM THROUGH, THIS IS THE REQUIREMENT.

THIS IS WHAT YOU EXPECTED TO DO.

THIS IS YOUR TIMELINE.

WE COLLECT INSURANCE DOCUMENTS, ALL OF THAT.

DURING THAT PROCESS, THEN WE GENERATE WHAT'S CALLED A PO NUMBER OR DEO NUMBER.

THEN WE AUTHORIZE THEM TO PROCEED.

AND SO THAT TAKES TIME.

YOU DEFINITELY WANT TO KICK OFF MEETING BECAUSE WE WANT TO MAKE SURE THAT THE THIRD PARTY WAS CRYSTAL CLEAR ABOUT WHAT THEY ARE REQUIRED TO DO.

AND THAT'S JUST SOMETHING THAT WE LEARNED FROM CONTRACTING OVER THE YEARS.

A KICKOFF MEETING IS CRITICAL.

AWESOME.

AND THEN I'M ASSUMING THAT MAYBE LIKE IF THE APPLICATIONS ARE MAY AND JUNE, UM, WILL THERE ALSO BE, UM, LIKE A BIG MARKETING PUSH TO GET THE WORD OUT IN ADVANCE OF THAT, UM, LIKE CONCURRENTLY WITH THESE OTHER STEPS TO MAKE SURE THAT THAT ENTIRE PERIOD APPLICATION PERIOD IS EXACTLY.

SO THAT'S ALSO A WHOLE OTHER PROCESS.

IT IS EDD, WHICH

[00:45:01]

IS OUR COMMUNICATIONS AND MARKETING TEAM.

THERE WILL BE A WHOLE HOST OF STEPS WORKING WITH THEM FOR TRANSLATIONS MAKING THIS AN ASSESSABLE AND EQUITABLE APPLICATION.

AND SO THERE WILL BE A LOT OF OUTREACH, NOT ONLY THROUGH ENGLISH LANGUAGE OUTLETS, BUT OTHER LANGUAGES.

AND SO THAT TAKES TIME AND YES, THERE IS A LOT OF STEPS WITH THAT AS WELL.

THEY NEED A PRETTY GOOD LEAD TIME AS WELL.

AND THIS ALSO GIVES THEM THE TIME THEY NEED TO PREP.

THEY ALREADY HAVE KIND OF LIKE ALL THE MATERIALS.

AND SO WE CAN START NOW ON TRANSLATIONS AND ALL THE THINGS THAT WE NEED TO GET IT, UM, LAUNCHED JUST, JUST RIGHT AND PROMOTED AS BEST WE CAN.

YEAH.

WELL, I'M, I'M WONDERING IF, IF THERE'S A WAY BECAUSE, YOU KNOW, I KNOW THERE'S A LOT OF, UH, VERY, UH, EMOTIONALLY CHARGED FEELINGS ABOUT THIS WHOLE THING, UM, FOR A LOT OF REASONS.

AND I WONDER IF IT WOULD BE HELPFUL BOTH FOR US ON THE COMMISSION AND ALSO FOR THE COMMUNITY TO HAVE, I MEAN, I KNOW THIS IS OF COURSE ADDING ANOTHER TO DO TO SOMEBODY'S LIST, BUT IF THERE WAS EVEN JUST SOME SORT OF SIMPLE FLOW CHART, LIKE HERE'S WHAT THE PROCESS LOOKS LIKE.

YOU KNOW, LIKE IT GOES FROM HERE TO HERE AND I SEE THIS TIMELINE AND I'M JUST LIKE, OKAY, IT'S A LIST OF EVENTS, BUT IF I UNDERSTOOD WHAT WAS GOING ON IN BETWEEN, THEN I COULD, I COULD FEEL MORE, YOU KNOW, EMPATHY FOR THE PROPOSAL AND THAT A COMMUNITY MIGHT APPRECIATE IT MAKES PERFECT SENSE.

SO FOR THE LAST TWO YEARS, WE'VE BEEN UPDATING THE SPEAK-UP AUSTIN PAGE ON EVERY STEP OF EVERY PROCESS, EVERY PART OF THE PROCESS.

SO I'M HAPPY TO WORK WITH SYNOVIA AND THE COMMS TEAM, JUST TO BE SURE THAT WITH, YOU KNOW, THE FOLLOWING SUBSEQUENT UPDATES ARE REALLY SPECIFIC AROUND THE TIMELINE AND WHERE WE'RE AT AND HOW IT'S GOING.

UH, SO ALL OF THAT INFORMATION THERE IS THAT SPEAK UP AUSTIN AS THE LIVE MUSIC FUND, ENGAGED COMMUNITY ENGAGEMENT, PLEASE CHECK IT OUT.

UM, WE STILL GET VISITORS TO IT EVERY SINGLE DAY.

YOU CAN ASK QUESTIONS AND WE CAN POST, YOU KNOW, WE CAN POST THE QUESTIONS AND ANSWER IT FOR EVERYBODY TO SEE YOU JUST ANSWERED ONE MORE TODAY.

SO, UH, CHECK IT OUT, LIVE MUSIC, FUND, COMMUNITY ENGAGEMENT, SPEAK UP, AUSTIN DIDN'T EVEN KNOW THAT THAT WAS A THING.

THEN YOU HAVE A FEW HOURS OF READING AHEAD OF YOU.

YEAH, THIS IS, UH, THIS IS ONE OF THOSE THINGS.

IT'S LIKE, I, I FEEL LIKE I'M JUST CONSTANTLY LIKE A LITTLE BIT BEHIND THE CURVE AND TRYING TO UNDERSTAND AND REALIZE A LOT OF INFORMATION.

YEAH.

BECAUSE WHEN WE GO OUT, YOU KNOW, I MEAN, WHEN WE GO OUT AND SPEAK WITH PEOPLE, UM, IN THE COMMUNITY ABOUT THESE PROGRAMS, OR WE, YOU KNOW, SEE PEOPLE TALKING ONLINE ABOUT, YOU KNOW, THEIR FRUSTRATIONS OR WHATEVER, IT HELPS TO UNDERSTAND THE PROCESS MORE SO THAT WE CAN THEN LIKE, YOU KNOW, JUST LET PEOPLE KNOW, LIKE, I'M ALWAYS REFER THEM BACK.

THIS IS WHAT'S GOING ON.

THIS IS WHY IT TAKES SO LONG.

YOU KNOW, YOU JUST GOT TO UNDERSTAND THE PROCESS.

SO YEAH, I THINK THAT WOULD BE REALLY HELPFUL.

I DID HAVE ONE MORE QUESTION TOO, IF YOU DON'T MIND.

UM, AND THAT'S ABOUT THE, UH, THE FEE FOR THE THIRD PARTY YOU WERE SAYING THAT COUNCIL HAS TO APPROVE THAT.

AND, UM, I THINK I'M UNDERSTANDING THAT THAT FEE IS ALSO COMING OUT OF THE LIVE MUSIC FUND, CORRECT, AS IT STANDS.

SO THE COUNCIL WILL APPROVE THE ENTIRE BUDGET, THE AWARD BUDGET, AND THE FEE, THE FEE QUOTE WILL HAPPEN DURING THE SOLICITATION PROCESS.

THERE'S A VERY RIGID PROCESS FOR QUOTES.

SO EVERY SINGLE TASK THAT'S INCLUDED IN THIS SOLICITATION WILL HAVE A COUNTERPART IN THE QUOTE SHEET.

SO THEY HAVE TO BE VERY SPECIFIC OF HOW MUCH IT'S GOING TO COST.

SO WE DON'T WANT TO ANTICIPATE WHAT THAT WILL BE.

ESPECIALLY AS THE SOLICITATION GOES LIVE, WE'LL HAVE TO, YOU KNOW, IT'S A NO COMMUNICATION TYPE OF THING.

WE WANT PEOPLE TO BE, YOU KNOW, GIVE AN HONEST ASSESSMENT OF HOW MUCH IT'S GOING TO COST DEPENDING ON THE STAFF AND ALL THE CAPACITY.

SO MY QUESTION IS, IS IT POSSIBLE THAT WE CAN FIND ANOTHER SOURCE FOR THAT FEE BECAUSE IT'S BASICALLY COVERING, YOU KNOW, THE FACT THAT WE ARE, WE ARE, UH, WE HAVE, UH, YOU KNOW, WE'RE UNDERSTAFFED.

SO THAT FEE IN A WAY, EVEN THOUGH IT'S OBVIOUSLY EXTREMELY RELEVANT TO THE LIVE MUSIC FUND, GETTING OUT, IT'S NOT NECESSARILY WHAT THAT FUND IS INTENDED FOR.

SO I'M WONDERING IF THERE'S AN ARGUMENT TO BE MADE, TO TRY TO FIND THAT MONEY ELSEWHERE TO PAY THAT FEE.

SO NOW I CAN TELL YOU, WE WERE, WE WERE INSTRUCTED TO SUBMIT AT BASELINE BUDGET.

IT IS APPROPRIATE WHERE THE FEE TO COME FROM THE LIVE MUSIC FUND.

AND REMEMBER, LAST MONTH I SAID, IT'S GOING TO COST.

EVEN IF WE HAD TO BRING ON EXTRA STAFF, WE DIDN'T HAVE THAT IN OUR OPERATION BUDGET.

SO WE WOULD HAVE TO TAKE IT FROM SOMEWHERE.

SO IT IS AN APPROPRIATE EXPENSE.

AND AT THIS TIME WE DON'T HAVE ANY OTHER ADDITIONAL FUNDS IDENTIFIED, UH, AS PART OF OUR BASE BUDGET.

AND WHAT WAS THE PLAN BEFORE, WHEN IT WOULD BE US DOING IT ALL.

AND, AND, BUT WE JUST DON'T HAVE ENOUGH STAFF TO DO THAT IN PURCHASING DOESN'T.

IT WAS A DIFFERENT REALITY WHEN THAT WAS BEING CONSIDERED.

WHEN WE CONSIDERED THAT THERE WERE MORE PEOPLE IN OUR DIVISION

[00:50:01]

AND OUR DEPARTMENT AND FINANCE PART OF OUR DEPARTMENT AND THEN IN PURCHASING IS IT'S A NEW REALITY, BUT IT'S ALSO A REALITY THAT DIDN'T COME UP THAT WASN'T PRESENT WHEN THE LIVE MUSIC FUND WAS CONCEIVED.

SO I'M JUST WONDERING IF THERE'S ENOUGH OF A, YOU KNOW, IT'S NOT A CRITICISM AT ALL OF THE SITUATION, CAUSE IT'S OBVIOUSLY NOT NONE OF, NONE OF ANYBODY'S FAULT.

RIGHT.

UM, I'M JUST WONDERING IF THERE'S AN ARGUMENT TO BE MADE COUNCIL OR CITY MANAGER, WHOEVER IDENTIFIES FUNDS TO SAY LIKE, LOOK, OUR REALITY IS DIFFERENT.

NOW WE HAVE THESE NEEDS THAT GO BEYOND THE INTENDED USE OF THESE FUNDS.

CAN WE FIND MONEY ELSEWHERE FOR THAT? YEAH.

THAT'S ANY RECOMMENDATION YOU GUYS WANT TO MAKE.

OF COURSE, PLEASE MAKE IT.

BUT THERE IS A PRECEDENT THAT STAFFING AND HAS BEEN PAID FOR THROUGH THE SAME HOT FUNDS THAT ARE USED FOR AWARD BUDGETS.

IT'S PRETTY TYPICAL, NOT JUST HERE, LIKE ACROSS THE STATE, IF THAT MONEY IS APPROPRIATE TO BE TAKEN OUT OF THE HOT FUND MONEY, IS IT APPROPRIATE TO BE TAKEN OUT OF ANY OTHER SPACE? WELL, THE BUDGETING PROCESS IS UPON US AND THERE'S ALREADY BUDGETS BEEN SUBMITTED ACROSS THE CITY, WHICH THAT WAS PART OF OUR, YOU KNOW, THE RECOMMENDATION FOR MUSIC COMMISSION.

SO IT'S JUST A MATTER OF MAKING YOUR VOICE, YOUR, YOUR WANTS AND NEEDS.

NO.

AND, UM, I LOOK AT THE AMOUNT OF WORK THAT'S DONE, NEVERMIND FINDING THE APPROPRIATE THIRD-PARTY.

I WAS, UH, I, I DEFINITELY TRUST YOU THAT IT TAKES QUITE A WHILE TO FIND THE INAPPROPRIATE THIRD-PARTY WITH, UM, THE APPROPRIATE STEPS, BUT THE ACTUAL WORK TO BE DONE OF EVALUATING ALL OF THE UP TO 2,500 APPLICATIONS, MAKING THE 300 TO 600 AWARDS, RIGHT.

JUST OPERATIONALLY, RIGHT.

IF IT'S GOING TO TAKE AN HOUR TO VALIDATE EACH UH, OF THESE APPLICATIONS, RIGHT.

THAT'S 2,500 WORK HOURS, THAT'S, UM, 60 FULL WORK WEEKS.

IT'S A WHOLE YEAR'S SALARY.

SO FIRST OF ALL, I'M, I'M SURPRISED THAT IN THE SCHEDULE THAT YOU, THAT IT COULD BE DONE BETWEEN MAY AND JULY, UH, AND YOU KNOW, IS THERE AN ARGUMENT THAT CAN BE MADE HERE? WE ARE TALKING ABOUT ADDING 60 WEEKS, WHICH IS AN ENTIRE YEAR, COULD THIS MONEY BE APPLIED TO IT TO GET AN FTE, TO DO THIS JOB? UH, BUT I WOULD MUCH PREFER THIRD PARTY.

HOLD ON.

STAFF, STAFF, JUST ASKING.

YEAH.

SO NEOVIA, DO YOU WANT TO SPEAK TO FTE'S? YES.

AT THIS TIME, AGAIN, WE HAVE BEEN INSTRUCTED ON HOW TO SUBMIT OUR BUDGET.

THE MUSIC COMMISSION CAN MAKE A RECOMMENDATION TO COUNCIL BECAUSE COUNCIL AT THE END OF THE DAY COULD MAKE CHANGES TO THE BUDGET THAT IS PRESENTED TO THEM.

BUT WE HAVE FOLLOWED THE INSTRUCTIONS THAT WE HAVE RECEIVED.

AND, UH, NO ADDITIONAL FTES ARE PART OF THAT BUDGET.

AND AGAIN, STAFF HAS GONE THROUGH IN, UM, DURING THE COVID DEPLOYMENT, THEY DID COVID DEPLOYMENT ON TOP OF THE REGULAR PROCESS.

AND SO WE HAVE JUST LEARNED THAT A THIRD PARTY AND THAT'S WHAT YOU'RE GOING TO PAY FOR IT TO EXPEDITE, TO GET IT DONE, TO GET THE MONEY OUT.

AND SO, UM, THAT IS OUR PROFESSIONAL RECOMMENDATION AT THIS TIME.

YEAH.

CAUSE YOU COULD GET IN ONE FTE FOR EDD OR TWO, IT STILL DOESN'T MAKE UP FOR THE AMOUNT OF FTES THAT WOULD BE NEEDED IN PURCHASING AND LAW AND JUST ALL ACROSS THE BOARD.

SO THIS IS WHY WE NEED TO FIND THAT APPROPRIATE THIRD PARTY THAT HAS THAT CAPACITY IN HOUSE.

AND THERE ARE SEVERAL ORGANIZATIONS THAT HAVE SHOWN THAT THEY CAN DO THIS TYPE OF WORK.

AND BY SUBCONTRACTING OUT THE ELIGIBILITY PORTION, I THINK THAT'S A GOOD MOVE SO THAT WE GET ALL OF THE BEST PARTS OF WHAT WE NEED OUT OF THE HELP OUTSIDE THE CITY.

OKAY.

AND APPROXIMATELY WHAT PERCENTAGE OF THE $2 MILLION AWARDED WOULD END UP GOING TO THIS THIRD PARTY? WOULD IT BE 10%? WE CAN'T SAY SO.

YEAH.

AND IT WOULD BE A $3 MILLION AWARD BUDGET THAT WE'RE GOING TO HAVE SET AND THEN ADDITIONAL MONIES FROM HOT WOULD PAY FOR THE FEE DEPENDING ON WHAT IT IS.

I HAVE A QUESTION.

UH, SO, UH, THE BUDGET BASICALLY, UM, UH, EDD IS GOING TO RECOMMEND TO COUNCIL WHAT TO DO AS FAR AS LIKE THE FEE AND LIKE HOW IT'S GOING TO OPERATE AND ALL THAT STUFF.

AND THEN BASICALLY THE CITY COUNCIL APPROVES THAT.

AND THEN YOU GUYS GO TO WORK.

IS THAT THE WAY I'M UNDERSTANDING IT? YES.

SO THE RFP RESULTS WILL COME BACK.

WE WOULD PRESENT, UH, THE BEST, UH, RESPONDED TO COUNCIL FOR APPROVAL.

AND THEN ONCE IT IS APPROVED, WE'LL ENTER INTO CONTRACT WITH THEM AND DEPLOY THE FUNDS.

OKAY.

SO THERE'S

[00:55:01]

ABOUT, I HAVEN'T, THIS WAS MY QUESTION.

IS IT POSSIBLE THAT BEFORE IT GOES TO COUNCIL, THE COMMISSION COULD LOOK AT THAT AT THE SCOPE OF WORK, YOU MEAN WITH A THIRD THIRD-PARTY ONCE THE RFP IS OUT, YOU CAN DEFINITELY LOOK AT IT BEFORE.

THAT'S WHAT WE'RE, THAT'S WHAT WE'RE PROCURING.

RIGHT, RIGHT, RIGHT, RIGHT.

SO YOU GUYS DID ACTUALLY GET A LOOK AT THE SCOPE OF WORK AND THAT'S WHERE THE RECOMMENDATIONS FOR THE INSTRUCTIONS WERE INCLUDED.

AND SO I'M ASKING ABOUT SPECIFICALLY, I'M SORRY, WHAT I'M ASKING ABOUT SPECIFICALLY IS LIKE, THERE'S GOING TO BE A NUMBER ITEM.

LIKE WHO'S GOING TO BE A, LIKE A NUMBER, LIKE A FEE FOR HOW MUCH THAT THIRD PARTY CONTRACT IS GOING TO COST THAT YOU'RE GOING TO GO TO CITY COUNCIL AND SAY, HEY, THIS IS HOW MUCH THIS IS GOING TO COST, BUT WE DON'T HAVE THAT INFORMATION NOW.

SO WHAT I'M ASKING IS BEFORE YOU GO TO COUNCIL WITH THAT INFORMATION, IS IT POSSIBLE THAT WE CAN LOOK AT THAT WE WON'T KNOW UNTIL THE SOLICITATION HAS DONE, AND THERE IS A PROCESS SYNOVIA, IF YOU WANT TO EXPLAIN WHAT HAPPENS WITH THE VERY FINALIZATION OF PICKING THE VENDOR BEFORE IT GETS TO COUNCIL, UH, AGAIN, WEEK I'LL CHECK WITH PURCHASING.

I DON'T BELIEVE WE'VE EVER, OR THAT IS ALLOWED, BUT I AM NOT THE PROCUREMENT EXPERT.

UM, ONCE IT'S LISTED ON THE COUNCIL AGENDA, YOU WILL SEE THE FEE, BUT TO BRING IT TO YOU, I'M NOT SURE I WOULD JUST I'LL HAVE TO ASK.

I DON'T THINK THAT'S POSSIBLE, BUT I WILL ASK.

OKAY.

YEAH, BECAUSE WE WOULD HAVE TO GO START THE PROCESS ALL OVER AGAIN BECAUSE THEY HAVE ALL THESE RULES AND WAYS TO GET TO THE END OF THE SOLICITATION AND PICK THE RIGHT AND MOST QUALIFIED VENDOR.

AND SO IF THAT WERE TO CHANGE, WE WOULD HAVE TO START OVER AGAIN.

I WOULD ASSUME.

RIGHT.

OF COURSE I'M NOT SUGGESTING THAT IT CHANGES OBVIOUSLY ALREADY HAVE THAT STUFF.

I JUST, YOU KNOW, IF, IF I'M IN THE PROCESS AND THE, AND THE RFP PROCESS, AND I KNOW ALL THAT NOMENCLATURE IS AVAILABLE ONLINE, UM, IF, UH, I GUESS BEFORE YOU ALL WERE TO, UM, MAKE A RECOMMENDATION TO COUNCIL ABOUT, YOU KNOW, WHO, UM, YOU KNOW, THAT RFE PERSON WOULD BE, OR ANY OF THOSE THINGS, IF WE COULD SEE SOME OF THAT FROM PURCHASING OR WHAT HAVE YOU, THAT WOULD BE AWESOME.

AND THE OTHER THING THAT I WOULD ASK, UM, AND MAYBE THIS IS A KIM QUESTION, BUT THE EMERGENCY AUTHORIZATION, I FORGET, I THINK IT'S LIKE SECTION 2 34, 2 50 OR SOMETHING LIKE THAT.

I DON'T KNOW.

BUT, UH, IF THE COMMISSION COULD GET EMAILED, UM, UH, JUST THAT NOMENCLATURE AS WELL, LIKE SO THAT WE CAN SEE THE DIFFERENCES BETWEEN WHAT A NORMAL PROCESS LOOKS LIKE, UM, BASED ON, YOU KNOW, WHAT'S ALREADY OUT THERE VERSUS, UM, THE EMERGENCY AUTHORIZATION, WHICH IS WHAT WE'VE BEEN DEALING WITH FOR THE LAST COUPLE OF YEARS, BECAUSE YEAH.

WE CAN ASK THE PURCHASING FOR SOME, LIKE, COPY OF LIKE, WHAT'S THE DISTINGUISHABLE CHARACTERISTICS OF THAT.

NO PROBLEM.

THANK YOU.

SO I JUST WANT TO LET YOU ALL KNOW