[00:02:13]
[CALL TO ORDER]
SEEING THAT IS NOW A GOSH, WHAT IS IT? A 6 0 6 ON A WONDERFUL WE EAT, I GUESS WEDNESDAY EVENING.IT LOOKS LIKE WE MAY HAVE A QUORUM.
I WANT TO TAKE A ROW WORKOUT OR ROW CALL HERE.
I THINK YOU'RE TRYING TO GET ON RIGHT NOW.
AND I DO SEE A FEW OF THE COMMISSIONERS PRESENT.
LET ME DO A QUICK RUN THROUGH HERE.
UH, LET'S SEE, UH, ALBERT SWARNER SWAN AND ALBERT.
THERE YOU HAVE, THANK YOU, ETHAN MYERS.
BY THE WAY, BOTH OF YOU GUYS, UH, KATHY, YOU'RE STILL LOOKING, UH, MELISSA.
IT LOOKS LIKE WE DO HAVE A QUORUM GENTLEMEN OR COMMISSIONERS SO WE CAN BEGIN THE MEETING HERE.
UH, COMMISSIONER IS THE AGENDA LOOK LIKE A VERY STRAIGHTFORWARD AGENDA.
THIS IS LITERALLY JUST A VERY LITTLE, VERY LITTLE, A NEW BUSINESS, AND THIS IS REALLY SOMETHING THAT IT'S PROBABLY GOING TO BE THE, UH, THE, UH, ARR DOG AND PONY SHOW, TRYING TO EXPLAIN SOME NEW PROCESSES TO US AND INTRODUCE US TO, TO, UH, SOME OF THE NEW HOPEFUL OPPORTUNITIES THAT WE HAVE COMING UP.
[1. APPROVAL OF MINUTES:April 13th, 2022, Regular MeetingMinutes ]
FIRST ITEM OF BUSINESS IS THE APPROVAL OF THE APRIL 13TH MINUTES, WHICH I THINK WE, THAT WAS OUR LAST MEETING.I'LL ENTERTAIN A MOTION FOR APPROVAL.
WE HAVE, UH, AN ISSUE WITH THE PREVIOUS MEETING'S MINUTES AS WELL.
I'LL MAKE A MOTION TO APPROVE THOSE MINUTES.
DO I HEAR A SECOND? SO COMMISSIONERS, UH, THIS IS DANIEL WITH CTM, UH, FOR YOUR VOTES TO COUNT, WE NEED YOU TO BE ON CAMERA AS A COURT IN ACCORDANCE WITH THE GUIDELINES.
ALL RIGHT, AMANDA, I THINK THAT WOULD BE YOU INGRID.
[00:05:03]
AND LET'S SEE, AND WE GO 1, 2, 3, 4, 5, OR SIX OF US HERE NOW.DO I HEAR A SECOND ON THAT? ANYBODY WANT A SECOND? THE SURE.
I'LL SECOND THAT THANK YOU, INGRID.
HERE IN A MOTION TO SECOND, ALL THOSE IN FAVOR.
RAISE YOUR HAND OR MOVE MAIDEN, DO SOMETHING GREAT.
[2. OLD BUSINESS]
OLD BUSINESS THAT, UH, IS ON THE, ON THE AGENDA IS LITERALLY THE PASSAGE OF THE OLD MEETING MINUTES.AND THAT WAS THE MINUTES FROM THE FEBRUARY 9TH MEETING, WHICH I BELIEVE DWIGHT, UH, UH, RE REISSUED AND REVISED.
AND I HOPE YOU GUYS HAD A CHANCE TO GO OVER THAT.
I THINK THERE WAS A COUPLE OF QUESTIONS ON THOSE MINUTES.
I WILL ENTERTAIN A MOTION ON THAT ONE ALSO FOR APPROVAL, OR I THOUGHT WE WERE GOING TO HAVE I'M SORRY THAT I DIDN'T CATCH THAT
I SEE THIS AS STILL LIKE TRANSCRIPT, SO I DON'T NECESSARILY LIKE HAVING AN OBJECTION.
I JUST, UM, I LIKED WHAT WAS DONE FOR THE, THE MEETINGS.
WE JUST DIDN'T THROW THE MINUTES.
WE JUST ADOPTED AND GET JUST MORE OF A COMMENT THAN ANYTHING.
YEAH, I THINK THAT IS THE FUTURE MEETING MINUTES IS WHAT YOU SAW EARLIER.
SO ANYBODY WANT TO MOVE OR MAKE A MOTION ON APPROVAL? COMMISSIONER MUSSINO MOVES APPROVAL TO HEAR A SECOND.
THANK YOU, ALBERT SECOND THERE.
WE HAVE A MOTION AND A SECOND, UH, ERIE, NO FURTHER DISCUSSION.
GOOD TO SAYS, GREG GUYS MOVING ON HERE.
[3. NEW BUSINESS]
LET'S SEE.THE NEW BUSINESS ITEM IS LITERALLY A RATIFICATION OF THE EMERGENCY BRUSH AND BULK REMOVAL RCA.
I THINK VICTORIA WAS HERE TO GIVE US A BRIEFING ON THAT ONE.
COMMISSIONERS VICTORIA RIVER, AUSTIN RESOURCE RECOVERY DIVISION MANAGER, FINANCE DIVISION MANAGER.
YOU SHOULD HAVE IN THE FINGER BACK UP THAT COVER KEY.
NOW WE'RE HERE TONIGHT TO SEEK A FAVORABLE RECOMMENDATION FOR THE RATIFICATION OF THE CONTRACT AND THE AMOUNT OF 1.195 MILLION EXECUTED APRIL FOUR WITH DRC EMERGENCY SERVICES TO PROVIDE EMERGENCY BRUSHING BULK, UH, DEBRIS REMOVAL SERVICES FROM PUBLIC PROPERTY AND PUBLIC RIGHT OF WAY WITHIN THE CITY LIMITS.
UH, YOU KNOW, AIR ARE TEMPORARILY SUSPENDED.
THE COLLECTION OF BRUSH AND BULK SERVICES IN FEBRUARY TO DEDICATE RESOURCES TO THE DEPARTMENT'S, UH, TRASH RECYCLING AND COMPOST COLLECTION SERVICES.
THIS WAS THE STAFFING SHORTAGES CAUSED BY COVID, UH, AS WELL AS THE ONGOING, UH, VACANCIES THAT ARE WITHIN THE DEPARTMENT.
THIS VACATION WE'LL GO BEFORE COUNCIL ON JUNE 16TH, AND WE ARE HAPPY TO TAKE ANY QUESTIONS THAT YOU HAVE AT THIS TIME.
I LITERALLY, MY COMMENT WAS TWO COMMISSIONERS, WHETHER THEY HAD ANY QUESTIONS AT ALL ON THE ITEM AND VICTORIA, THANK YOU FOR THE PRESENTATION.
SO VICTORIA, IT LOOKS, THERE WAS JUST A SINGLE, UH, BID.
IS THAT ISSUE AT ALL? I'M I'M TRYING TO REMEMBER WHAT THE, SO THIS IS, THIS IS ACTUALLY, THIS WAS ACTUALLY, UM, UH, AS A SOUL, NOT AS A SOLE SOURCE, BUT AS, AS A CERTIFICATE OF EXEMPTION.
SO WE DID NOT HAVE TO GO OUT TO SOLICIT BIDS.
UH, THIS VENDOR WAS CHOSEN IN PART BECAUSE OF, UH, YOU KNOW, THEN THEY ASSISTED, UH, IN SIMILAR SERVICES DURING A WINTER STORM YURI.
UH, THEY ARE ALSO THE VENDOR THAT WAS RECENTLY CHOSEN
[00:10:01]
FOR OUR DISASTER, UH, DEBRIS COACHING SERVICES.SO THEY HAVE, UH, EXPERIENCE WITH THE CITY.
AS LONG AS IT'S, IT SEEMS THAT FOLLOWS THE GUIDELINES.
DO I HEAR A MOTION ON THIS? CAN WE GET TO, SO IS THAT A MOTION, CATHY? I DIDN'T.
IT'S A, IT'S A MOTION TO APPROVE THE BEST.
MOTION BY CATHOLIC AT TO SIT APPROVED.
COHIBA DO YOU HAVE A QUESTION OR I THINK I HAVE A QUESTION.
AND SO I CAN WAIT IF SOMEBODY WANTS TO SECOND, BUT GO AHEAD TELL YOU MA'AM WHY DON'T YOU.
SO I'M JUST, UH, IS THIS JUST EMERGENCY REMOVAL OR DOES IT, IS THIS LIKE RESIDENTIAL LOOK AT UP GOOD EVENING? COMMISSIONERS COULD EVEN KIN SNIPES DIRECT AUSTIN RESOURCE RECOVERY.
THE PURPOSE OF THIS PARTICULAR CONTRACT IS TO PREVENT ANY GAPS GOING FORWARD.
SO AS YOU KNOW, WE RAN INTO A COUPLE OF ISSUES WITH STAFFING AND WE WEREN'T ABLE TO COLLECT BRUSHING BULK.
WE JUST RECENTLY RESTARTED THOSE COLLECTIONS.
SO THIS WOULD GIVE US THE ABILITY TO PREVENT THAT FROM HAPPENING GOING FORWARD.
SO NOW WE'LL HAVE THIS CONTRACT, UH, IN PLACE SO THAT, UH, IF WE RUN INTO THE SAME OR SIMILAR CIRCUMSTANCES, WE HAVE A WAY TO KEEP THE SERVICES MOVING FORWARD.
UM, AND SO WOULD, WOULD THIS, UM, WOULD THIS PROVIDER BE USING, WOULD THEY JUST BE PROVIDING LABOR? WOULD THEY BE USING CITY EQUIPMENT? HOW DOES, HOW DOES THAT THEY, THEY HAVE THEIR OWN EQUIPMENT AND THEIR OWN STAFF.
I GUESS I'M ASKING, BECAUSE WE'VE HAD PAST CONVERSATIONS HERE ABOUT TRYING TO INCREASE DIVERSION FROM THE BULK PICKUP.
AND SO I'M WONDERING HOW THIS MIGHT IMPACT THAT, YOU KNOW, ARE THEY SET UP TO BE ABLE TO COLLECT, UM, DIFFERENT TYPES OF MATERIALS FROM EACH OTHER AND THEN, YOU KNOW, TAKE THEM TO RECYCLING OR SOME OTHER DIVERSION? WELL, IT WOULD BE JUST PRIMARILY IF THIS WERE TO HAPPINESS, A SHORT PERIOD OF TIME, SO THERE WOULDN'T BE A HUGE IMPACT ON THE SYSTEM.
UM, BUT, UH, AS FAR AS THE ABILITY TO, UH, SOURCE SEPARATE MATERIALS, UM, I WOULD HAVE TO GET BACK TO YOU ON THAT.
AND YOU HAD THE QUESTIONS OR COMMENTS.
WELL, YOU SAID THIS WAS A SHORT PERIOD OF TIME, SO I GUESS I'M WONDERING, IS THAT ESTABLISHED IN HERE THAT WHAT THE TIME PERIOD WOULD BE LIKE THAT THEY COULD ONLY DO ONE PICKUP? LIKE WHAT? OH, NO.
SO FOR EXAMPLE, WITH THE PAST, UH, ISSUE THAT WE'RE JUST COMING OUT OF RIGHT NOW, WE STARTED THE, UH, WE CURTAILED BRUSH AND BULK COLLECTION FROM, I THINK THE END OF FEBRUARY THROUGH JUST NOW MAY 2ND.
SO, UH, SO MARCH, APRIL, UH, WAS A TWO MONTH SPAN GOING INTO, UH, MAY 2ND.
AND SO BY SHORT PERIOD OF TIME, I MEAN THAT TYPE OF SCENARIO WHERE THIS IS AN UNFORESEEN INSTANCE, UH, TYPICALLY, UH, THIS IS NOT SOMETHING THAT WOULD BE PLANNED AT ALL.
UH, IT'S A CONTRACT THAT ALLOWS US TO BE NIMBLE AND RESPOND AND TO KEEP THE SERVICES AVAILABLE TO THE CUSTOMERS AND NOT FIND OURSELVES IN THOSE SITUATION WHERE WE HAVE TO SUSPEND OR CURTAIL SERVICES.
YEAH, I, I DEFINITELY I'M SURE THAT DESIRE TO NOT HAVE SERVICES CURTAIL THAT JUST THINGS THAT THE SERVICES NEED TO STILL BE FOCUSED ON DIVERSION.
AND I WOULD SAY MORE SO EVEN THAN THEY ARE NOW.
SO I GUESS I'M A LITTLE COMFORTABLE, UM, THINKING THAT SOMEBODY CONTRACTOR MIGHT TAKE THIS OVER FOR A COUPLE OF MONTHS AND THE MATERIAL THAT EITHER IS CURRENTLY BEING DIVERTED WOULD NOT BE DIVERTED.
I'M GONNA PROBABLY GUESS, AND THIS IS MY PERSONAL OPINION.
I'M GOING TO GUESS THAT ANY CONTRACTOR THAT COLLECTS THIS MATERIAL IS PROBABLY GOING TO BE GOING TO SOME RECYCLING FACILITY OR WOULD A RECYCLER TOWARD DISPOSAL.
[00:15:01]
AND I SAY THAT UNDERSTANDING THE COST OF DISPOSAL IN TODAY'S MARKET NOW TO TAKE THIS TO A WOOD RECYCLER WOULD LITERALLY BE CLOSE TO NO CHARGE VERSUS PAYING ENORMOUS AMOUNTS OF, UH, A TIPPING FEES AT A, AT A LANDFILL.BUT, UH, THAT'S MY 2 CENTS I CAN LEAVE.
THAT'S A HUNDRED PERCENT CORRECT.
UH, BUT I THINK THAT, AND I DON'T WANT TO SPEAK FOR YOUR COMMISSIONER WHY, BUT I THINK THE COMMISSION IS ASKING ABOUT THE BULKY ITEMS AND THE IDEA IS THAT THEY WOULD HANDLE THE MATERIALS THE SAME WAY THAT WE DO.
OH, AND CAN YOU, CAN YOU JUST DESCRIBE THAT? I KNOW THERE'S THREE PILES, BUT CAN YOU, CAN YOU TELL US WHAT IS HAPPENING WITH THE THREE PILES? COULD YOU REPEAT THAT COMMISSIONER? I'M JUST ASKING YOU, IF YOU COULD ENUMERATE WHAT IS CURRENTLY HAPPENING WITH THE MATERIAL? WELL, TYPICALLY THE BRUSHES IS COLLECTED, UH, SEPARATELY FROM THE BULK ON THE BULKY ITEMS THAT DEPENDING ON WHAT THEY ARE, IF IT'S A, YOU KNOW, SOFT FURNITURE AND THINGS LIKE THAT, THEN THE CREW WOULD EVALUATE, YOU KNOW, UH, MAYBE WHAT OPPORTUNITIES THERE MIGHT BE TO DO SOMETHING, YOU KNOW, WITH THAT MATERIAL.
UH, AND I THINK YOU'RE, YOU'RE THINKING ABOUT HARD ITEMS LIKE FURNITURE OR THINGS LIKE THAT IS WHAT I'M ASSUMING.
UH, AND THEN, UM, I'M TALKING ABOUT EVERYTHING THAT PEOPLE PUT OUT FOR LIVE EVENTS IS THE GAMUT.
I DON'T THINK WE DO ANYTHING WITH SOFT STUFF.
THE SOFT FURNITURE'S LANDFILLED.
UM, SO I KNOW THAT I'M JUST LIKE, SO RIGHT NOW PEOPLE ASK TO SET LIKE ELECTRONICS OR HER, UM, APPLIANCES IN ONE PILE.
I DIDN'T ENOUGH OF THE, I COULDN'T MAKE UP.
UH, YEAH, I THINK YOU BROKE UP THERE, KAI, BUT CAN YOU REPEAT THAT? YES.
I'M JUST ASKING ABOUT THE DIFFERENT PILES THAT PEOPLE ARE ASKED TO PUT THEIR BOOK COLLECTION AND I'M SORRY, I'M CUTTING OUT.
THOSE THINGS YOU'RE MENTIONING APPLIANCES WOULD BE RECYCLED.
IF I MAY JUMP IN, UM, FOR MAYBE A SLIGHTLY DIFFERENT TAKE ON K UH, COMMISSIONER WHITE'S QUESTION, ARE THERE DIFFERENCES, I GUESS THAT THE MANNER IN WHICH THE BULK DISPOSAL WILL BE UNDERTAKEN UNDER THIS EMERGENCY PROVISION WILL BE SIMILAR TO, IF NOT THE SAME AS IT IS UNDER NORMAL CIRCUMSTANCES, BOTH IN TERMS OF HOW THE MATERIALS ARE HANDLED AND THE COST PER TON OR WHATEVER, OR, UH, PER CUP, UH, THAT IS THAT THEY'LL BE HELPING MEASURED ON AND BE MY QUESTION, AT LEAST THAT'S CORRECT THAT THE BREAKDOWN RIGHT NOW IS THAT THE, UM, TRASH ITEMS WOULD BE COLLECTED BY THE INTERIM CONTRACTOR AND WE WOULD STILL HANDLE, UH, THE METAL AND THE TIRES.
JADA THE, JUST TO ANSWER YOUR QUESTION.
SO I GUESS TO ASK IT ONE MORE, ONE MORE TIME THEN, SO THEY WILL BE HANDLED IN PRETTY MUCH THE EXACT SAME WAY AS NON-EMERGENCY BULK PICKUP.
AND HOW ABOUT, DO WE HAVE SOME IDEA IN TERMS OF, I'M NOT SURE WHAT THE METRICS ARE IN TERMS OF COST, BUT, UH, YOU KNOW, IS THIS THE SAME PRICE AS NON-EMERGENCY SERVICES? IS IT SOMEWHAT MORE DUE TO CERTAIN CONSTRAINTS OR PARAMETERS? UH, DO YOU HAVE A, YOU HAVE A TAKE ON THAT? NO, NOT VICTORIA.
DO YOU HAVE THE NUMBERS ON WHAT THE ACTUAL CHARGE WOULD BE? UM, IT'S NORMAL OPERATIONS VERSUS EMERGENCY.
I DON'T HAVE THAT INFORMATION IN FRONT OF ME.
UM, I WOULD IMAGINE THAT, UH, THEY WOULD BE SIMILAR IN PRICE, BUT I DON'T, I DON'T KNOW HOW TO HAVE TO GET THAT INFORMATION FOR YOU.
I WOULD DEFINITELY BE INTERESTING TO KNOW, TO, TO KNOW WHAT WERE HER PAIN.
WE CAN GET THOSE NUMBERS BACK TO YOU ON THAT.
SO OF COURSE, TYPICALLY LIKE WITH AN EMERGENCY CONTRACT, UH, THERE'S A SHORTER DURATION.
AND SO YOU TEND TO PAY A LITTLE BIT MORE DURING THOSE TIMES THAN YOU WOULD FOR LONGTERM, UM, MULTI-YEAR CONTRACT UNDERSTANDABLE, OF COURSE.
WHAT WAS HE PROJECTED TONNAGE ON THIS JUST, OR FOR THE, FOR THE ENTIRETY OF THE CONTRACT? CORRECT.
I MEAN, I DON'T KNOW THAT WE, WE, WHAT WE HAD WAS THE DOLLAR AMOUNT, NOT A PROJECTED TONNAGE BECAUSE WE DON'T KNOW HOW LONG WE WOULD NEED IT OR IF WE WEREN'T NEEDED AT ALL.
SO THERE'S A POSSIBILITY THAT WE MAY NOT NEED THIS AT ALL GOING FORWARD.
UH, WE NEEDED IT OVER THE LAST TWO MONTHS JUST BASED ON THE STAFFING SHORTAGE.
UM, AND THEN WE NEEDED AN EMERGENCY CONTRACT
[00:20:01]
PRIOR TO THAT, UH, TO, UH, REBOUND FROM WINTER STORM FROM THE PAST WINTER STORM THAT WE HAD.I'D BE INTERESTED TOO, IN THE ACTUAL PER TON COST ON THE COLLECTION END OF THIS.
AND, AND AGAIN, BASED ON WHAT YOUR, WHAT YOU JUST COMMENTED, THE 1.1 MILLION THAT'S BASICALLY UP TO CORRECT.
SO AGAIN, THAT'S AN AUTHORITY, UM, AND WE MAY SPEND NONE OF THAT.
COMMISSIONER IS ANY QUESTIONS? COMMISSIONER WHITE.
UM, UM, I'M WONDERING, UH, WHAT THE STATUS OF EXPANDING THE ON DEMAND SERVICE FOR BOOK PICKUP IS WE'RE STILL WORKING ON THE, ON THAT PROGRAM.
I COULD BRING YOU BACK AND UPDATE, BUT WE DON'T HAVE, UH, AN UPDATE FOR THAT JUST YET.
ANY OTHER QUESTIONS? COMMISSIONER KATUSA OKAY.
AND I KNOW IT'S HARDER FOR ME TO DO THIS ON ONLINE.
I SHOULD PROBABLY JUST COME UP THERE NEXT TIME.
SO WE'RE TALKING ABOUT TWO DIFFERENT THINGS.
WE'RE TALKING ABOUT ALL THE TREES AND BUSHES, RIGHT.
AND THEN WE'RE TALKING ABOUT THE BALL THAT, RIGHT? CORRECT.
SO, SO THE TURKEYS IN THE BUSHES AND ALL THE ORGANIC MATERIAL THAT IS, THAT WILL BE, UM, OH, RECYCLED, IS THAT CORRECT? THAT'S CORRECT.
AND JUST, JUST TO BE CLEAR, THEY WON'T TAKE THAT.
THEY ARE INSTRUCTED TO TAKE THAT, UH, MATERIAL TO ONCE WE BET.
SO THE OTHER, THE OTHER BULK IS THAT THEY'RE GOING TO DO, IF THEY, IF WE USE THEM, THEY'RE GOING TO DO EXACTLY WHAT, UH, AR IS THAT RIGHT? YES.
THEY WOULD TAKE THE THINGS IN THIS CURRENT PLAN.
THEY'LL TAKE THE THINGS THAT WOULD GO TO TRASH AND WE WILL TAKE, UM, THE RECYCLABLES, METALS AND TIRES, ET CETERA, OURSELVES.
AND SO I'M WONDERING IF WE NEED TO PUT THIS ON THE AGENDA, JUST WHAT WE'RE TALKING ABOUT ON THE MAP, UH, AND WHAT MATERIALS ACTUALLY GO TO TRASH CAUSE THIS, I DON'T RECALL ALL THE INS AND OUTS OF THIS.
IT JUST SEEMS LIKE THIS IS LOW HANGING FRUIT, AND IT'S ALSO NOT A GREAT MESSAGE, ALTHOUGH I'M SURE PEOPLE, IT PUT IT OUT THERE ACTUALLY DON'T KNOW WHERE IT'S GOING FOR THE MOST PART, BUT, UM, CAN, CAN WE HAVE ANOTHER DISCUSSION ABOUT THAT WHEN THE DIFFICULTIES WE CAN BRING IT UP DATE NOW, KEN, JUST A REITERATION HERE.
SO THE PROGRAM IS CURRENTLY IN PLACE, THEY ARE PROVIDING THE, UH, COLLECTION AS OF TODAY, CORRECT? CORRECT.
BUT RIGHT NOW THEY'RE JUST TAKING THE THINGS THAT GO TO TRASH.
UH, BUT UNDER THE AUTHORITY, IF WE NEEDED TO EXPAND IT, WE COULD.
UH, SO, UM, I THINK, UH, AGAIN, THE, THE, THE, THE GLOBAL IDEA IS THAT WE HAVE THE CONTRACT IN PLACE IF WE SHOULD NEED IT SO THAT WE DON'T HAVE A GAP IN SERVICE.
COMMISSIONERS, ANY OTHER COMMENTS? OKAY.
YEAH, I GUESS THE COMMENT WOULD JUST BE, IT SOUNDS LIKE WE DON'T REALLY KNOW WHAT THE PREMIUM PRICE IS HERE, THAT WE'RE GOING TO BE PAYING FOR AN EMERGENCY AUTHORIZATION VERSUS STANDARD COLLECTION.
SO, UM, I'M WONDERING IF WE FEEL LIKE, I GUESS ONE CAN NEVER PREDICT AN EMERGENCY.
UH, UM, WELL, I, AGAIN, WE ARE AUTHORIZING CITY MONEY HERE.
UM, IT'D BE NICE TO KNOW WHAT TYPE OF PREMIUM WE'RE PAYING BEFORE WE SIGN OFF ON IT.
SO CLARIFICATION QUESTION, KEN, THANK YOU.
WE ARE CURRENTLY COLLECTING BULK AND HEAVY ITEMS, CORRECT WITH THIS UNDER THIS CONTRACT, THE OR STAFF DOING IT, STILL STAFF IS DOING THE PORTION THAT IS, UH, METALS AND TIRES.
CURRENTLY CONTRACTORS CURRENTLY HANDLING, UM, THE ITEMS THAT WILL BE GOING TO TRASH.
ITEMS THAT WOULD, WOULD BE GOING TO TRASH THAT ARE GOING TO TROUT.
AND THAT'S JUST A DIVISION THAT THE TEAM DECIDED IT MAKES THE MOST SENSE RIGHT NOW.
[00:25:01]
OBVIOUSLY PREVENT US FROM DOING THE ENTIRE PROGRAM, OR THAT IS CORRECT.AND THE STAFFING IS IMPROVING A BIT, UH, NOT ENOUGH YET TO SAY THAT WE ARE COMFORTABLE WITH A TREND.
UH, BUT WE HAVE BEEN ABLE TO BRING ON A FEW PEOPLE RECENTLY AND, UH, YOU KNOW, IT REMAINS TO BE SEEN AS TO HOW LONG THEY LAST, UH, IF THEY STAY, IF THEY LIKE US OR IF THEY ENJOY THE WORK.
SO IF I MAY, SO I THINK THAT I'M NOW REALIZING WAS MY MISTAKE IS WE ARE UNDER AN EMERGENCY SITUATION RIGHT NOW DUE TO STAFFING SHORTAGES.
AND THE AUTHORIZATION IS IN EFFECT, WE'LL BE, WE'LL BE BURNING THIS MONEY STARTING IMMEDIATELY IN ORDER TO TAKE CARE OF TRASH ORIGIN OF THE BULK OF PICKUP.
IS THAT WHAT I'M HEARING? YES.
AND WHAT, WHAT'S THE BURN RATE AT THIS POINT? DO WE KNOW HOW, HOW QUICKLY WE'RE GOING THROUGH THIS 1.195? NOT YET.
SO WE DON'T HAVE ANY UPDATES YET OR ANY DATA, UH, AT THIS POINT UH IT'S UM, YOU KNOW, BRAND NEW, UH, PROCESS THAT WE'VE JUST KICKED OFF.
I MEAN, YEAH, IT'D BE REALLY GREAT TO KNOW.
ARE WE PAYING FOR IT ON HOW MUCH? YEAH, OBVIOUSLY, UM, WE'LL GET THAT TO YOU.
SO YEAH, I'M, I'M, I'M SURE, UH, CONCERNED ABOUT COST AND ALSO THE CONCERNS ABOUT DIVERSION.
AND, UM, I'M JUST WONDERING IF YOU'RE ALREADY DOING THIS.
WHY DO WE NEED TO VOTE ON THIS NOW? CAN YOU EXPLAIN THAT AGAIN FOR ME? OR CAN WE, COULD WE POTENTIALLY WAIT MONTH WHEN WE CAN HAVE SOME MORE ANSWERS, INCLUDING AN ON THE ON-DEMAND PROGRAM AND POSSIBLE OPPORTUNITIES FOR ADDITIONAL DIVERSION? SO I CAN ADDRESS THAT QUESTION.
I THINK IT IS A RABBIT VACATION YOU'RE RIGHT THERE, THERE REALLY ISN'T, UM, YOU KNOW, YOUR, YOUR APPROVAL OR REJECTION DOESN'T REALLY, UH, CHANGE THINGS BECAUSE WE HAVE ENTERED INTO THIS CONTRACT FOR THIS, UM, EMERGENCY NEED.
UM, THIS IS, IS GOING TO COUNCIL AGAIN, JUNE 16TH IS THE DATE.
UM, AND YOU'RE CERTAINLY FREE AS A BODY TO, TO NOT VOTE ON IT.
UM, BUT IT WILL GO TO COUNCIL ON THE 16TH.
UM, FRED PATIENTS ARE, ARE, ARE DONE AGAIN FOR EMERGENCY NEEDS, UH, DEPARTMENTS ENTER INTO CONTRACTS, UM, OR THEY FINISH THINGS, UH, UNDER CERTIFICATES OF EXEMPTION, WHICH ALLOW US TO KIND OF BYPASS THE BIDDING PROCESS TO, UM, FOR VARIOUS THINGS, THIS ONE BEING FOR THE HEALTH AND SAFETY, UH, RESIDENTS AND NOT HAVING A WALK-IN RUSH, UM, YOU KNOW, PILE UP, UM, FOR HIS REASONS.
UM, SO HOPEFULLY THAT ANSWERS YOUR QUESTION.
I DO ALSO HAVE, UM, UH, INFORMATION ON THAT, ON THE FINANCE PIECE OF THINGS.
UM, JUST AS LOOKING AT THE, UH, UH, THE BID FOR THE CURRENT CONTRACT, UH, FOR SAY A SINGLE SELF LOADER IS $195 AN HOUR, WHEREAS, UH, DURING WINTER STORM YURI, UM, THIS MAY NOT BE AN APPLES TO APPLES COMPARISON.
UM, BUT I'M LOOKING AT $180 AN HOUR PER TRUCK.
I'M NOT SAYING THAT THEIR YOUTH, THEY USE THE SAME TYPES OF VEHICLES.
SO AGAIN, IT MAY NOT BE AN APPLES TO APPLES COMPARISON.
UM, BUT THAT'S OVER LOOKING AT, YOU KNOW, COMMISSIONERS, I, I SENSE A LITTLE BIT, UH, A LITTLE BIT OF A CONCERN HERE, SOME UNEASINESS WITH, UH, WITH THIS CONTRACT.
I, AGAIN, I WOULD ALL OBVIOUSLY ENTERTAIN A MOTION FOR DEFERRAL ON THIS PENDING SOME, UH, SOME QUESTIONS OR SOME FURTHER INFORMATION THAT MAKES THE, UH, COMMISSION A LITTLE BIT MORE COMFORTABLE WITH THIS ITEM.
I GUESS JUST IN GENERAL, IT'S A LITTLE HARD TO SIGN OFF AND SAY, SOUNDS LIKE A GOOD DEAL WHEN WE DON'T REALLY KNOW WHAT THE DEAL IS.
AND WE DO SOMETIMES I FEEL LIKE THERE'S A LITTLE BIT OF A PATTERN HERE WHERE WE DON'T HAVE MUCH OF A COMPARISON WHEN WE'RE SIGNING OFF ON SOME OF THESE ITEMS AND WE DON'T UNDERSTAND WHAT THE HISTORICAL VALUES HAVE BEEN AND WHAT THE CHANGES ARE BETWEEN WHAT WE'RE LOOKING AT TODAY AND WHAT WE'VE DONE IN THE PAST.
UM, SO I GUESS CONTINUED GUIDANCE TO, UH, PLEASE TRY TO PROVIDE THAT AS MUCH AS POSSIBLE SO WE CAN UNDERSTAND WHAT WE'RE, WHAT WE'RE LOOKING AT.
YEAH, I THINK COMMISSIONER, THAT'S A GREAT POINT.
I THINK THE, THE, UM, THE BIGGER DIFFERENCE HERE IS THIS IS A BRAND NEW SPACE FOR US, UH, IN TERMS OF PUTTING SOMETHING IN
[00:30:01]
PLACE THAT WOULD ALLOW US TO COVER THE GAP.SO IN PAST THERE WAS A SUSPENSION WITHOUT, YOU KNOW, A REAL WAY TO COVER IT UNTIL WE WERE EITHER CAUGHT UP OR RECOVER FROM WHATEVER THE ISSUES WERE.
AND SO, UH, THERE'S NOT A LOT OF HISTORICAL DATA, BUT WE CAN CERTAINLY, UH, PRESENT MORE ON THE CURRENT DATA AS IT RELATES TO THIS PARTICULAR CONTRACT.
AND, UH, AND BRING MORE, UM, IN TERMS OF JUST WHAT THE ACTUAL BURN RATE IS FOR WHAT WE'RE SEEING FOR, YOU KNOW, THE NEXT COUPLE OF MONTHS, OR WHAT HAVE YOU, AS WE KIND OF MOVE DOWN THE ROAD WITH THIS PARTICULAR CONTRACT.
AND YEAH, WHATEVER SEEMS LIKE THE MOST LOGICAL AND REASONABLE COMPARISON THAT YOU'VE GOT THE WOULD BE USEFUL, WHETHER IT'S, UH, YOU KNOW, OTHER SIMILAR CONTRACTS IN EITHER WITHIN THE CITY OR OUTSIDE.
I MEAN, I'M SURE YOU'RE DOING SOME SORTS OF COMPARISONS AND, UM, THIS IS JUST AN OPPORTUNITY FOR US TO DO THE SAME COMPARISON TO YOU DO PROBABLY.
AGAIN, I WOULD ENTERTAIN A DEFERRAL ON THIS ITEM PENDING FURTHER INFORMATION.
PLEASE SUBMIT YOUR COMMISSIONER WHITE SECONDS.
A HEARING, NO FURTHER DISCUSSION.
[4. STAFF BRIEFINGS]
ITEM OF BUSINESS IS LITERALLY A STAFF BRIEFING ON THE OPEN GOVERNMENT PRESENTATION.AND I THINK BRENT IS GOING TO BE SHARING THAT WITH US.
COMMISSIONERS BRENT PAGE FINANCIAL MANAGER, BUDGET AND CONTRACT DEVELOPMENT.
I'M HERE TONIGHT TO PROVIDE A BRIEF DEMONSTRATION ON AAR'S NEW BUDGET PLANNING AND PERFORMANCE MANAGEMENT SOFTWARE.
HOPEFULLY THIS ONE'S A LITTLE BIT LIGHTER THAN THE PREVIOUS TOPIC.
IN MY PRESENTATION TONIGHT, I'M GOING TO BRIEFLY TOUCH ON SOME HISTORY ABOUT HOW WE GOT HERE, UH, TO WHERE WE ARE TODAY WITH OPENGOV, BEFORE DIVING INTO WHAT IT IS AND WHY WE CHOSE THIS SYSTEM.
FINALLY, I'LL WRAP UP BY GIVING A BRIEF OVERVIEW OF HOW THE DEPARTMENT WILL UTILIZE THE SYSTEM, UM, AS WELL AS HOW WE ENVISION THE FUTURE OF THIS WAX STATISTICAL REPORTS AND THIS WHACKED DIRECTORS REPORT.
SO I'D LIKE TO START OFF BY SAYING THAT, UH, THERE WILL BE A LOT OF PIECES OF THE STORY THAT I'LL OUT FOR SAKE OF TIME.
UM, HOWEVER, I WANTED TO GIVE YOU AN IDEA OF WHERE WE CAME FROM AND HOW WE GOT TO, UH, THIS SOLUTION.
I'M GOING TO START WITH THE FISCAL YEAR 2014 BUDGET CYCLE.
UH, SINCE THAT WAS MY FIRST YEAR WITH ARR, AND I ASSUME THAT THE WAY THE DEPARTMENT HANDLED BUDGETING PREVIOUSLY WAS SIMILARLY OR THE EXACT SAME FOR THE PREVIOUS FEW YEARS BACK THEN.
AND, UH, FOR FISCAL YEAR, 2014, WE USED EVERY FINANCE PROFESSIONALS, FAVORITE TOOL XL SPREADSHEETS, UM, TO PUT TOGETHER OUR BUDGET PROPOSAL, DON'T GET ME WRONG.
XL IS A POWERFUL TOOL IF YOU KNOW HOW TO USE IT, BUT THE PROCESS HAD SOME ISSUES IN FISCAL YEAR 14.
THE PROCESS STARTED WITH ME CREATING TEMPLATES FOR EVERY DIVISION MANAGER ACROSS THE DEPARTMENT THAT CONTAINED EACH OF THEIR BUSINESS UNITS THAT THEY WERE RESPONSIBLE FOR.
THIS WAS ABOUT 35 OR 36 DIFFERENT BUSINESS UNITS TOTAL FOR THE DEPARTMENT.
THEN I WOULD EMAIL THEM OUT TO THE DIVISION MANAGERS.
THEY WOULD ADD THEIR BUDGET REQUESTS BY INDIVIDUAL LINE ITEM INTO THE FILES, AND THEN EMAIL THEM BACK TO ME.
THIS CAUSED, UM, A NUMBER OF ISSUES, UH, MOSTLY WITH ENSURING THAT THEY SENT THE LATEST FILE TO ME INSTEAD OF THE ONE THAT THEY WERE WORKING ON AT 10 O'CLOCK THE NIGHT BEFORE THAT MAY HAVE SAVED ON OUR DIFFERENT FILE NAME TOO.
THERE WERE A LOT OF OTHER POTENTIAL AREAS OF WHERE ERRORS COULD POP UP THAT COULD LEAD TO POSSIBLE UNDER OR OVER BUDGETING.
SO FAST FORWARD TO FISCAL YEAR 2017 IN FISCAL YEAR 2017, WE IMPLEMENTED SHAREPOINT INTO OUR PROCESS.
THIS WAS A MAJOR STEP, UM, IN THE, IN, INTO THE FUTURE OF OUR BUDGET PLANNING AND PROCESS.
FOR THOSE OF YOU THAT DON'T KNOW SHAREPOINT, UH, DOES A LOT OF THINGS, BUT THE ONE THING SHAREPOINT REALLY DOES WELL IS FILE COLLABORATION.
SO NOW INSTEAD OF EMAILING FILES BACK AND FORTH, WE WERE ABLE TO ADD THE FILES TO SHAREPOINT WHERE THE FILES COULD THEN BE UPDATED DIRECTLY BY THE DIVISION MANAGERS ON THE SITE.
AND THEN THE BUDGET TEAM COULD DOWNLOAD.
THOSE WANTS THE DIVISION MANAGERS WERE FINISHED MAJOR STEP IN THE RIGHT DIRECTION.
HOWEVER, THERE WERE STILL SOME ISSUES.
UM, NAMELY WE STILL HAVE TO COMPILE ALL OF THESE FILES INTO ONE MASTER FILE, LEAVING LOTS OF ROOM FOR POTENTIAL ERRORS.
[00:35:03]
UM, MANY, LIKE I SAID, MANY PIECES HAVE BEEN LEFT OUT OF THE STORY, BUT THE LONG STORY SHORT IS THERE WAS JUST WAY TOO MUCH ROOM FOR ERROR ALL OVER THE PROCESS.AND WE JUST NEEDED SOMETHING BETTER.
THE PROCESS STARTED THREE YEARS AGO WHEN I WAS SEARCHING FOR XCEL BUDGETING ALTERNATIVES, I LOOKED AT SEVERAL DIFFERENT OPTIONS BEFORE STUMBLING UPON, UM, OPENGOV.
HOWEVER, IT WAS OPENGOV THAT APPEARED TO BE EXACTLY WHAT WE NEEDED.
IT TOOK ME QUITE A FEW DEMOS BEFORE I FELT COMFORTABLE PROPOSING IT UP THE CHAIN OF FOR APPROVAL, BUT THANKS TO APPROVALS OF TAMMY AND OUR NEW DIRECTOR AT THE TIME, KEN, I WAS ABLE TO MOVE FORWARD WITH THE PROCUREMENT.
NOW I'M SURE MOST OF Y'ALL HAVE SEEN ME.
AND, YOU KNOW, I'VE HAD, UM, UH, LOTS OF EXPERIENCE HERE IN FRONT OF WHACK AND I'M SURE Y'ALL KNOW THAT I'M, I'M FAIRLY OPTIMISTIC.
SO I HAD A VERY OPTIMISTIC IMPLEMENTATION TIMELINE, HOWEVER, DUE TO A SLIGHT DELAY WITH FINALIZE AND PROCUREMENT, I WASN'T SURE IF WE WERE GOING TO HAVE IT IN PLACE TO BE ABLE TO UTILIZE FOR LAST YEAR'S BUDGET CYCLE.
HOWEVER, DUE TO THE DEDICATION OF MY LEAD ANALYST, CAROL REYNOLDS, ALONG WITH SOME OUTSTANDING IT FOLKS AT THE CITY, PHIL KURT AND CHRIS CLARK HORN, WE WERE ABLE TO COMPLETE THE IMPLEMENTATION ON TIME AND EVEN UTILIZE OPENGOV IN PARALLEL WITH XCEL LAST YEAR, BEFORE MOVING 100% OPENGOV FOR OUR FISCAL YEAR 23 BUDGET CYCLE, I WOULD LIKE TO POINT OUT THAT WHILE MOST OF THE CITY OFFICES WERE CLOSED DURING THE ICE STORM LAST YEAR ON TOP OF OUR OPERATORS WORKING, DOING THEIR JOBS, MY LEAD ANALYST, CAROL WAS ALSO DILIGENTLY WORKING, UM, TO ENSURE THAT THIS IMPLEMENTATION WAS A SUCCESS.
I WOULD FEEL BAD IF I DID NOT MAKE SURE I POINTED THAT OUT.
SO WHAT IS OPENGOV? OPENGOV IS A CLOUD-BASED SOLUTION THAT IS DESIGNED EXCLUSIVELY FOR USE BY GOVERNMENT ENTITIES.
NOW, WHILE BUDGETING HAS A LOT OF SIMILARITIES ACROSS INDUSTRIES, GOVERNMENT BUDGETING HAS A FEW NUANCES THAT CAN MAKE USING OTHER PRODUCTS, NOT DESIGNED FOR GOVERNMENT, LIKE TRYING TO FIT A SQUARE PEG INTO A ROUND HOLE.
NOW OPENGOV ACTUALLY OFFERS A FEW DIFFERENT MODULES.
HOWEVER, ARR HAS SUBSCRIBED TO THE MODEL THAT THEY CALL BUDGETING AND PLANNING, WHICH INCLUDES PERFORMANCE MANAGEMENT.
NOW, AS YOU ALL KNOW, WITH ANY NEW SYSTEM, THERE WILL BE SOME HICCUPS AND LEARNING CURVES, BUT SO FAR WE HAVE NOT DISCOVERED ANY MAJOR ISSUES, HICCUPS.
YES, BUT THOSE HAPPEN, I WOULD LIKE TO NOTE THAT WE'VE ONLY SCRATCHED THE SURFACE WITH WHAT ALL THE SYSTEM CAN DO, BUT I LOOK FORWARD TO CONTINUING TO PUSH, TO MODERNIZE OUR BUDGETING PRACTICE FROM CREATION TO MONITORING AT ALL LEVELS OF THE ORGANIZATION TO REPORTING AND BEYOND SOME OF THE EXAMPLES I WILL SHOW YOU SHORTLY ARE SNAPSHOTS OF WHAT WE HAVE DONE SO FAR, BUT THERE ARE ONLY A QUICK GLIMPSE INTO WHAT I SEE THE FUTURE.
ONCE WE REALLY HAVE TIME TO DIG INTO THIS TWO OF THE BIGGEST PIECES THAT WILL PROVIDE ACTIONABLE INSIGHTS FOR MANAGEMENT TO ASSIST IN DECISION-MAKING OR THE EASILY CUSTOMIZABLE DASHBOARDS AND STORY PAGES.
BUT I'LL GET TO THOSE A LITTLE LATER.
ONE LAST THING I'D LIKE TO TALK ON ABOUT BEFORE WE MOVE ON TO SOME SNAPSHOTS IS THE WHY, WHY DID WE CHOOSE OPENGOV? THERE WERE NUMEROUS OPTIONS.
AS I MENTIONED PREVIOUSLY OUT THERE THAT WOULD ACCOMPLISH WHAT WE WOULD NEED, BUT THERE WERE A FEW MAJOR FEATURES THAT OPENGOV HAD THAT REALLY STOOD OUT THAT I WOULD LIKE TO HIGHLIGHT.
FIRST, AS I'VE ALREADY MENTIONED, OPENGOV IS DESIGNED EXCLUSIVELY FOR USE BY GOVERNMENT ENTITIES.
THIS IS ESPECIALLY IMPORTANT BECAUSE OPENGOV TAKES USER FEEDBACK INTO ACCOUNT WHEN THEY'RE LOOKING TO DESIGN NEW FEATURES OR FUNCTIONALITY.
AND WHEN THEY MAKE ENHANCEMENTS TO THE CURRENT FEATURES WITH ALL USERS BEING GOVERNMENT ENTITIES AND ALL OF US LOOKING TO ACCOMPLISH SIMILAR TASKS, SO MUCH OF WHAT THEY PUT TOGETHER, IT IS LIKELY THAT THE ENHANCEMENTS THAT OTHERS RECOMMEND, UH, WILL BENEFIT ARR.
EVEN IF WE DID NOT SUBMIT THOSE, WE ALSO SUBMIT A, UM, RECOMMENDATIONS FOR ENHANCEMENTS AND THOSE ARE TYPICALLY ADDRESSED FAIRLY QUICKLY, DEPENDING ON THEIR SCHEDULES.
ANOTHER HUGE REASON WHY WE CHOSE OPENGOV IS THAT ALL OF THE ENHANCEMENTS, WHETHER THEY'RE NEW TO THE SYSTEM OR MAKING OLD PIECES OF THE SYSTEM WORK BETTER ARE INCLUDED IN OUR COSTS.
WE DON'T HAVE TO PAY FOR AN UPGRADE FEE AS, AND AS WELL.
OPENGOV DOES NOT HAVE A USER FEE, NOT HAVING A USER FEE, ALLOWS US TO ADD AS MANY USERS AS WE NEED OR WANT AT NO ADDITIONAL COST.
I'M SURE IF ANYBODY HAS BEEN INVOLVED IN ANY KIND OF SOFTWARE IMPLEMENTATION USER FEES CAN KIND OF GET OUT OF HAND, DEPENDING ON THE NUMBER OF USERS WE HAVE.
ALSO THESE PER USER FEES CAN SOMETIMES LIMIT THE NUMBER OF USERS TO ONLY THOSE THAT USE THE SYSTEM THE MOST,
[00:40:01]
BUT WITHOUT THOSE FEES, WE CAN ADD EVEN THE MOST CASUAL USER AND OUR DEPARTMENT THAT MIGHT ONLY NEED TO LOOK AT THE SYSTEM ONCE OR TWICE A YEAR WITHOUT WORRYING ABOUT ADDITIONAL COSTS.OUR GOAL IS TO EVENTUALLY HAVE OUR BUDGETING PERFORMANCE MEASURE INFORMATION ALL IN ONE PLACE WITH EASY ACCESS FOR THE COMMISSION OR ANYONE IN THE PUBLIC TO ACCESS AND PERUSE AT THEIR LEISURE OPENGOV PROVIDES TRANSPARENCY PORTAL THAT WE CAN LINK DIRECTLY TO ON OUR OPENGOV, UH, ON OUR AUSTIN RECYCLES.COM WEBSITE.
NEXT QUESTION, I MEAN NEXT LIVES.
SO NOW I'D LIKE TO GO THROUGH A NUMBER OF SCREENSHOTS THAT WE HAVE BEFORE, UM, DISCUSSING THE STORY THAT WAS ATTACHED AT THE END AS WELL.
SO, UM, JUST A BRIEF, UM, DIGGING INTO WHAT THE SYSTEM CAN DO.
UM, UH, THIS ISN'T INTENDED TO GIVE NUMBERS OR, UM, ANY, ANYTHING LIKE THAT, BUT IT'S MORE DESIGNED TO JUST KIND OF SHOW OFF THE SYSTEM A LITTLE BIT.
SO ONE OF MY FAVORITE THINGS ABOUT OPENGOV IS THE DASHBOARDS.
UM, THIS IS MY DASHBOARD OF DASHBOARDS.
UM, AND SO EACH OF THESE TILES THAT YOU SEE HERE ARE ACTUALLY INDIVIDUAL DASHBOARDS.
THERE ARE FURTHER DASHBOARDS, UH, EVEN THAT YOU CAN'T SEE THAT ARE FURTHER ON THE PAGE THAT WOULDN'T FIT IN THE SCREENSHOT.
UM, HOWEVER I WANTED TO DIG IN, JUST GIVE A COUPLE, A COUPLE INSIGHTS.
AND SO IF YOU SEE THE ARROW, IT'S POINTING OVER TO THE ONE AT THE TOP RIGHT CORNER, AND THAT'S THE PERFORMANCE MEASURES, PERFORMANCE MEASURE, VARIANCE, UM, DASHBOARD, NEXT SLIDE.
SO IF YOU HOVER OVER THAT IN THE, IN THE SYSTEM, OBVIOUSLY THERE'S A LOT OF FUNCTIONALITY, UM, THAT YOU CAN SEE THAT YOU WON'T BE ABLE TO SEE IN THESE SCREENSHOTS, BUT I HOPE TO SHOW YOU A LITTLE BIT HERE IN JUST A MINUTE, UM, TO KIND OF GIVE A GOOD IDEA.
SO CLICKING INTO THAT TILE OPENS UP THE PERFORMANCE MEASURE, VARIANCE MONITORING DASHBOARD.
AND, UM, OUR DEPARTMENT HAS, YOU KNOW, FIVE KPI AND, UH, SOMEWHERE NEAR, YOU KNOW, 80 TO A HUNDRED OTHER MEASURES THAT WE TRACK, UH, INTERNALLY FOR VARIOUS PURPOSES.
UM, THESE DASHBOARDS GIVE A QUICK LOOK INTO HOWEVER WE WANT TO SET THEM UP.
SO ON, ON THIS DASHBOARD, IT IS CUSTOMIZED FOR MY USE.
SO IT'S GOT ALL OF OUR PERFORMANCE MEASURE DATA.
UM, HOWEVER FOR A, UH, UH, RON ROMERO IS TRASH AND RECYCLING, WE WILL HAVE, YOU KNOW, TRASH AND RECYCLING RELATED, UH, PERFORMANCE MEASURE METRICS FOR HIM TO, UM, MONITOR SO WE CAN SET UP ALL THESE DASHBOARDS IS ANY WAY WE WANT TO, UM, AND PERSONALIZE THEM PER DIVISION MANAGER FOR, UM, FINANCE, FOR EXECUTIVES TO GIVE A VERY HIGH LEVEL OVERVIEW OF, UH, PERFORMANCE MEASURES AT ANY TIME.
SO FURTHER CLICKING INTO THIS BOX AT THE TOP, LEFT OUR KPI, WHICH OUR MAIN DIVERSION RATE.
NEXT SLIDE, PLEASE, WE GET DOWN INTO THE, THE BOTTOM OF THIS, UM, THIS MEASURE.
SO DEPENDING ON THE MEASURE, DEPENDING ON WHAT PIECES GO INTO IT, THERE WILL BE VARIOUS, UM, YOU CAN HAVE DIFFERENT, UH, GRAPHS AND CHARTS, BUT YOU CAN SEE A VISUAL ON TOP AS WELL AS THE ACTUAL NUMBERS IN THE BOTTOM OF THE CHART.
UM, IN CASE WE NEEDED TO GET THE EXACT NUMBERS.
ALSO, IF WE, UM, WE'RE LIVE AND NOT JUST ON A SNAPSHOT, WE COULD HOVER OVER EACH OF THE MONTHS AND IT WOULD POP UP, UM, EXACTLY WHAT THAT MONTH WAS.
SO LET'S GO BACK TO, UH, THE MAIN DASHBOARD SLIDE, NEXT SLIDE.
SO NOW WE'RE BACK TO MY DASHBOARD OF DASHBOARDS AND THIS TIME WE'RE GONNA CHECK, UH, CLICK ON THE OPERATING BUDGET AND PERFORMANCE MEASURES, UM, DASHBOARD IN THE BOTTOM LEFT.
NEXT SLIDE, CLICKING INTO THAT OPENS UP AGAIN, ANOTHER DASHBOARD THAT IS IMPORTANT, UM, FOR ME AND SEVERAL OTHERS, UM, TO MAKE SURE THAT EVERYTHING THAT WE'RE STAYING ON TOP OF EVERYTHING.
SO IN THIS DASHBOARD, UM, AGAIN, THERE'S A LOT BELOW THIS SNAPSHOT THAT YOU CAN'T SEE, BUT IT HAS REVENUE EXPENSES.
AND THEN IT ALSO HAS SPECIFIC TILES, UM, THAT ARE CREATED BASED ON SPECIFIC PIECES OF EITHER THE BUDGET OR PERFORMANCE MEASURES THAT WE NEED TO, UM, HAVE HIGHLIGHTED OR THAT I NEED TO HAVE HIGHLIGHTED, UM, IN THIS DASHBOARD.
AGAIN, THE BIGGEST PART, UM, THE BIGGEST BENEFIT OF THESE DASHBOARDS IS THAT THEY ARE VERY CUSTOMIZABLE.
UM, WE CAN SET IT UP, HOWEVER, WE WOULD LIKE PUT WHATEVER MEASURES, WHATEVER WE WOULD LIKE INTO THE, FOR THE INDIVIDUAL USER.
UM, SO ON, ON THIS ONE, I'VE HIGHLIGHTED OUR TOTAL DEPARTMENT EXPENSES.
UM, AND SO I'M GOING TO CLICK ON THAT ONE NEXT SLIDE.
AND WE GET TO THE OVERALL DEPARTMENT EXPENSES, UM, NOW, AND I'M GONNA, UH, DISCUSS THIS ONE A LITTLE BIT, AND THIS IS OUR OVERALL EXPENSES, AND IT IS BY, IT MAY BE HARD TO READ ON YOUR SCREEN, BUT IT'S GOT THE PAST TWO YEARS ACTUALS ALONG WITH THE CURRENT YEAR
[00:45:01]
AND IT'S YEAR TO DATE NUMBERS.SO THOSE ARE THE LAST TWO YEAR ACTUALS TO DATE, UH, THROUGH FEBRUARY IN THIS INSTANCE.
UM, AND THEN THE CURRENT, UH, FISCAL YEAR TO DATE NUMBERS.
SO I'M ON THIS SNAPSHOT, I'VE HOVERED OVER, UM, THE STACKED BAR CHART, AND YOU CAN SEE THE BOXES IN THERE WHICH DEMONSTRATE, UH, I'VE, I'VE, UH, HOVERED OVER THE CONTRACTUALS PIECE AND IT SHOWS THAT THE ACTUAL EXPENSE, THE BUDGET EXPENSE, UM, AND, UH, THE PERCENTAGE CHANGE FROM, FROM PREVIOUS YEAR.
UM, I DON'T WANT TO GET TOO, TOO WEEDY, BUT THERE'S MANY WAYS OF GOING THROUGH THIS SYSTEM.
UM, AND WHETHER IT'S HOVERING OVER CLICKING ON IN THAT YELLOW BOX, YOU CAN SEE THOSE ARE THE LISTS IN THE STOCK BAR CHART, UM, COLOR CODED.
YOU CAN CLICK ON THOSE INDIVIDUAL ITEMS OR CLICK ON THE PIECES OF THE BAR CHART TO GET, UM, TO THE NEXT SECTION.
SO IN THIS INSTANCE, I'VE HA I'VE HOVERED OVER THE CONTRACTUALS PIECE AND I CLICK ON IT AND NEXT SLIDE, AND THEN WE CAN DIG EVEN DEEPER INTO, UM, OUR CONTRACTUALS FROM A VISUAL PERSPECTIVE.
AND THEN AT THE BOTTOM OF THIS, IT HAS THE ACTUAL DETAIL.
UM, I COULD FURTHER CLICK INTO THESE AND PULL IT UP INDIVIDUALLY, WHETHER IT'S OUR, UH, UH, MAINTENANCE, OUR ADMIN SUPPORT, UM, LANDFILL, ET CETERA, AND GET THE, THE, UM, THE DETAIL AS WELL AS THE HISTORY.
UM, I SAID I WAS GONNA MAKE THIS REALLY QUICK.
UH, THESE ARE ALL THE SNAPSHOTS I HAD.
UM, IF WE GO TO THE NEXT SLIDE, IT'LL BE, UM, OUR SINGLE STREAM STATISTICAL REPORT.
THIS IS ACTUALLY IN, UM, AT THE BOTTOM OF THE PRESENTATION.
UH, AND I WOULD ACTUALLY LIKE TO GO THROUGH IT REALLY QUICKLY JUST TO SEE SOME OF THE FUNCTIONALITY WITH YOU.
SO GIVE ME A SECOND AND I'M GOING TO GO OVER HERE TO THE OTHER COMPUTER TO DRIVE IT FOR A SECOND.
SO YOU SHOULD HAVE THIS REPORT AT THE BACK OF THE PRESENTATION.
UM, HOWEVER, I, IT TO COME ONTO THE SYSTEM TO SHOW YOU SOME OF THE BENEFITS, UH, THAT HAVING IT LIVE, UM, LOOKS LIKE AS OPPOSED TO, UM, THE VARIOUS VERSIONS WE CAN DO, WHICH IS THE PRINT OFF VERSION THAT WOULD BE IF YOU PRINT IT OFF OR THERE'S AN ONLINE PDF VERSION AS WELL.
SO THIS IS THE SAME INFORMATION I'M GOING TO SKIP THROUGH THE INTRO PAGE, BUT JUST TO SHOW YOU HOW WE CAN SET UP AND BASICALLY MAKE THIS LIKE A, UM, LIKE A STORY, UM, WHICH IS WHAT, WHAT IS IT CALLED, UM, A NEWSPAPER AGRICUL, YOU KNOW, WE CAN PUT TEXTS, WE CAN PUT CHARTS.
UM, THIS ONE IS TALKING ABOUT OUR SINGLE STREAM RECYCLING PROCESSING, AND THEN, UH, THE FIRST PART WAS THE TEXT PIECE.
AND THEN WE GET INTO THE ACTUAL CHARTS.
AND AS I MENTIONED, BUT WASN'T ABLE TO SHOW THE SNAPSHOTS IN THIS CHART, UM, WHICH IS THE HISTORICAL ANNUAL RECYCLING TONNAGES BY VENDOR.
UM, YOU'LL SEE THAT THERE IS A DARK BLUE AND A LIGHT BLUE, UM, IN THE BAR CHART.
AND JUST AS AN FYI THROUGHOUT THIS ENTIRE, UM, UH, STORY, THE DARK BLUE REPRESENTS BALCONIES AND THE LIGHT BLUE REPRESENTS TEXAS DISPOSAL SYSTEMS. UM, THE DEFAULT WILL BE TO THE MOST RECENT YEAR, HOWEVER, AS I SAID, I CAN HOVER OVER AND IT'LL CHANGE TO WHATEVER I'M HOVERED OVER.
SO IN FISCAL YEAR 20, WE HAD A LITTLE OVER 37,000 TONS THAT WENT TO BALCONIES AND A LITTLE OVER 26,000 TONS THAT WENT TO TDS.
WE'VE ALSO PLACED THE, UH, THE CHART, THE CHART BELOW JUST TO SEE THE NUMBERS AS, UH, CAUSE SOME PEOPLE LIKE DIFFERENT VISUALS.
THE NEXT CHART IS THE CURRENT MONTHLY CURBSIDE COLLECTION TONNAGES BY VENDOR.
THIS IS A 12 YEAR 12 YEAR, A THIRD, 12 MONTH OUTLOOKS USE ME.
UM, AND THIS IS BY BY MONTH, UM, BROKEN DOWN BY THE INDIVIDUAL VENDORS.
AGAIN, WE CAN QUICKLY COME OVER HERE, GO, UM, HOVER OVER THE BAR AND IT'LL PRESENT THE NUMBER THAT, UH, THAT THAT BAR REPRESENTS.
SO ONE OF THE, ONE OF THE MAIN REASONS WHY I WANTED TO SHOW THIS TO YOU TONIGHT IS THAT OUR PLANS FOR THE FUTURE WOULD BE TO MOVE THE, UM, UH, STATISTICAL REPORTS THAT ARE AT THE END OF THE DIRECTOR'S REPORT ONTO OPENGOV.
[00:50:01]
ALSO, UH, EVENTUALLY ONE DAY IN THE FUTURE HAVE THE ENTIRE DIRECTORS REPORT AND, UM, TO BE IN THIS FORMAT.UM, SO YOU MAY SEE SOME, SOME FAMILIAR DATA WHERE IT'S A MONTH OVER MONTH, SEPTEMBER, OCTOBER OF THE TWO PREVIOUS YEARS.
UM, YOU'LL NOTICE THAT FROM THE, UM, STATISTICAL REPORTS, AND THEN THAT'S THE SAME THING.
THESE ARE BROKEN OUT BY INDIVIDUAL VENDOR, UH, TDS, AND, AND THEN, UH, THIS NEXT SECTION IS THE, UH, THE COST OF THE COLLECTION OR THE, THE PROCESSING AND THE REVENUE RECEIVED BY EACH VENDOR.
SO ON THE LEFT SIDE, WE HAVE THE PROCESSING COSTS BY VENDOR.
AGAIN, THE COLORS THROUGHOUT THE ENTIRE, THE DARK BLUE BALCONIES LIGHT BLUE TDS, THE OVERALL, UH, THIS WAS FOR OCTOBER JUST FYI.
THIS IS A DRAFT TEMPLATE, SO IT'S NOT A FULLY UPDATED PRESENTATION.
UM, BUT IN THAT MONTH, OUR PROCESSING COSTS WERE ALMOST $390,000, WHICH WAS ABOUT $250,000 PONIES AND 140 TDS.
AND THEN THE REVENUE SHARE PIECE THAT WE RECEIVED WAS A LITTLE OVER 300,000 BALCONIES AND A LITTLE OVER 120,000 TDS.
SO AGAIN, UM, JUST, UH, A QUICK, UM, OVERVIEW OF SOME OF THE WAYS THAT WE CAN DISPLAY THE DATA, UH, PARTICULARLY FOR MANAGEMENT TO MAKE THOSE ACTIONABLE INSIGHTS.
UM, AND THEN, UH, ALSO FOR Y'ALL TO MOVE THIS INTO, HOPEFULLY INTO THE FUTURE, SEEING MORE DATA, SEEING, UM, A DIFFERENT VIEW OF IT, WHERE IT'S NOT JUST NUMBERS AND A LITTLE, UM, XCEL, UH, SPREADSHEET, BASICALLY.
AND WITH THAT, I WILL TAKE ANY QUESTIONS BEFORE ANY QUESTIONS FIRST OFF, CONGRATULATIONS.
I MEAN, BRENT STAFF, I MEAN, LITERALLY THIS IS AN EXCITING OPPORTUNITY, A FANTASTIC, FANTASTIC OPPORTUNITY TO LITERALLY STREAMLINE AN ENTIRE DEPARTMENT.
AND, UH, THANKS FOR DOING THAT.
THAT'S GOING TO MAKE A BIG, BIG DIFFERENCE WHEN IT COMES TO REPORTING WHEN IT COMES TO JUST A BUDGETING QUICKLY MORE EFFICIENTLY.
AND, UH, AGAIN, JUST HOPEFULLY MORE ACCURATELY GUYS, THANK YOU, COMMISSIONERS, VALUABLE, ENTERTAIN, ANY QUESTIONS FOR STAFF? JUST A QUICK NOTE, UH, TO THE COMMISSION.
I DO WANT TO SAY THAT, UM, ONE OF THE THINGS I'M MOST PROUD OF ABOUT THIS EFFORT, YOU KNOW, A COUPLE OF YEARS AGO, AS, AS BRETT POINTED OUT THE, UH, TEAM, THE DEPARTMENT'S BUDGET WAS MANAGED THROUGH EXCEL.
THIS TOOL ALLOWS US NOW TO HAVE EASY ACCESS TO ALL OF OUR DATA AND THAT WE CAN CAPTURE IT IN A WAY THAT'S MEANINGFUL.
UM, IT'S QUICK, IT'S EASY FOR, YOU KNOW, STAFF THROUGHOUT THE ORGANIZATION TO, UH, LOG IN AND, UH, AND SEE THE DEPARTMENT'S NUMBERS.
AND, UH, ONE OF THE MOST IMPRESSIVE THINGS IS THAT THE, UH, IMPLEMENTATION OF THIS EFFORT WAS DONE.
SO, UM, THAT'S A PRETTY AMAZING FEAT.
AND, UH, I JUST THINK THAT'S SOMETHING THAT I COULDN'T BE MORE HAPPY AND PROUD OF THAT, UH, WE WERE ABLE TO DELIVER THIS PRETTY QUICKLY A MATTER OF FACT, UH, IN HOUSE.
I WOULD ALSO LIKE TO ADD ONE OTHER THING I MEANT TO MENTION.
UM, ALSO ARR IS THE FIRST DEPARTMENT, THE CITY OF AUSTIN DO UTILIZE THIS, UH, THIS BUDGET AND PLANNING SOFTWARE.
UM, WE, UH, I I'D ACTUALLY REACHED OUT TO OUR, OUR BUDGET OFFERS OFFICERS AND ASKED IF THERE WAS, YOU KNOW, ANY RESTRICTIONS OR, UM, ANYTHING THAT THEY COULD POTENTIALLY LOOK AT.
AND, UM, THEY BASICALLY SAID, NO, NOT REALLY.
UM, BUT WHY DON'T YOU GUYS TRY IT FIRST? AND SO, UM, THANK YOU FOR THE SUPPORT, UM, FROM, FROM OUR EXECUTIVES THAT, UH, THAT ALLOWED ME TO, TO MOVE FORWARD TO THIS, I THINK IT'S GOING TO BE, UH, A GREAT HELP TO OUR DEPARTMENT.
THANK YOU, BRENT, THE COMMISSIONERS, ANY QUESTIONS? I DON'T HAVE A GOOD AMANDA.
YEAH, JUST A WONDERFUL, WONDERFUL PRESENTATION AND AN EXCITING SYSTEM.
UM, YOU MENTIONED THAT YOUR TIMELINE WAS MAYBE A LITTLE OPTIMISTIC AT FIRST, AND I'M WONDERING ABOUT, UM, HOW YOU FOUND THE TRAINING EXPERIENCE LEARNING TO USE THIS TOOL.
AND, UM, DO YOU SEE A NEED FOR SORT OF ONGOING TRAINING FOR YOU AND FOR OTHER STAFF? OR DO YOU FEEL THAT NOW THAT YOU HAVE IT, YOU KNOW, YOU'RE, YOU'RE EQUIPPED AND WE'LL BE READY TO USE IT, UH, FOR THE FORESEEABLE FUTURE? YEAH.
UM, SO THE OPENGOV STYLE IS A TRAIN THE TRAINER, UM, STYLE.
AND SO, UH, MY STAFF WHERE THE TRAINERS ARE THE TRAINERS, UM, WE, THEY ALSO OFFER AN OPENGOV UNIVERSITY, UM, WHERE BASICALLY IT'S, UH, A VIDEO, UM, SYSTEM WHERE YOU CAN GO WATCH, YOU KNOW, HOW TO DO DIFFERENT
[00:55:01]
THINGS.UH, WE'VE SUPPLEMENTED THAT WITH OUR OWN VIDEOS.
UM, DURING THE ROLLOUT, UH, MY ANALYST CAROL DID A BUNCH OF LUNCH AND LEARNS AND WE RECORDED THEM, UM, SO THAT THEY COULD GO BACK AND WATCH THEM AT ANY TIME, UH, ON THE VARIOUS TOPICS.
SO, UM, I, I FEEL LIKE BASED ON WHAT WE HAVE, WE WON'T NEED TO, UM, GET ADDITIONAL TRAINING.
UM, OPENGOV IS ALSO VERY GOOD AT PUTTING OUT TRAINING VIDEOS WHEN THEY RE BRING OUT NEW ENHANCEMENTS OR STUFF LIKE THAT.
UM, AND, UH, AGAIN, I WOULD CONTINUE TO BRAG ON, ON MY ANALYST, CAROL, THAT SHE IS ON TOP OF THAT AS SHE WAS OUR LEAD IMPLEMENTATION ANALYST, UM, FOR US.
ANY OTHER QUESTIONS COMMISSIONERS? I JUST, I JUST WANT TO, I HATE TO PILE ON, BUT RIGHT.
UH, AS YOU MENTIONED, THE TRANSPARENCY SIDE OF THINGS, I THINK IS SOMETHING THAT FOR US, I MEAN, WE ARE, WE ARE ALL PAID FOR BY THE, THE CITIZENS OF THE CITY AND FOR US TO, UH, PROVIDE INFORMATION ABOUT WHAT WE'RE DOING WITH THEIR MONEY.
UH, IT GIVES US A LOT MORE ACCOUNTABILITY.
IT DOES MEAN THAT WE ALL SORT OF GONNA HAVE TO BE CAREFUL ABOUT, YOU KNOW, THE DECISIONS WE MAKE BECAUSE THEY WILL BE, THEY WILL BE ABLE TO BE SCRUTINIZED MORE EASILY IF WE DO OPEN IT UP, WHICH I HIGHLY ENCOURAGED, WE DO TO ALLOW OTHER FOLKS TO, ONCE WE'VE GOTTEN COMFORTABLE ENOUGH WITH IT, THAT WE KNOW WE'VE GOT SOLID DATA AND THAT IT'S BEING PRESENTED IN A, IN AN APPROPRIATE WAY, UM, GO AHEAD AND OPEN IT UP AND LET PEOPLE LOOK AT IT.
AND MAYBE THEY'LL DISCOVER THINGS THAT WE HAVEN'T NOTICED, UH, THAT, THAT WE MIGHT BE ABLE TO IMPROVE UPON.
UM, AND WE WILL THEN ALSO NEED TO BE READY TO ANSWER A LOT OF QUESTIONS I'M GUESSING, CAUSE THEY'LL NOTICE THINGS THAT MIGHT NEED MORE EXPLANATION, ET CETERA, BUT, UH, DEFINITELY KUDOS TO DOING ALL THIS AND MAKING THIS MOVE FORWARD.
I SIMPLE BRENT, I LOVE THE FACT THAT, UH, THE TECHNOLOGY REALLY TECHNOLOGY CHALLENGED HAVE HOPE NOW.
I MEAN, IT SEEMS LIKE IT'S AN EASY PROCESS.
YOU GUYS HAVE DONE A HECK OF A JOB IN EDUCATING STAFF ON, ON ITS USES.
AND THERE'S SOME SIMPLE GO TO GO TO, I GUESS, VIDEOS TO, TO HELP EDUCATE ANY AND EVERYONE.
THANK YOU GUYS, COMMISSIONERS.
ANY OTHER QUESTIONS? THANK YOU, BRIAN, FOR THE PRESENTATION.
[5. DIRECTOR’S REPORT]
UH, KEN, THIS TAKES US UP TO THE DIRECTOR REPORT AND I THINK THERE'S QUITE A FEW ITEMS ON THAT.THANK YOU, CHAIRMAN COMMISSION.
UM, I DON'T KNOW IF THERE ARE ANY QUESTIONS SPECIFIC TO ANY OF THE ITEMS WE'VE ALREADY TOUCHED BASE ON A COUPLE OF THEM, THE RESUMPTION OF THE BRUSH AND BULK COLLECTION, UH, THAT RESUMED ON, UH, MAY 2ND.
UH, WE HAD A, UM, JOB FAIR RECENTLY.
UH, AND THIS WAS WE, WE TRIED TO, UH, ATTEMPT TO HAVE ONE DURING THE WEEK.
UH, THE LAST ONE WE HAD WAS ON THE WEEKEND.
UH, WE DID NOT GET THE NUMBER OF PEOPLE THAT WE HAD HOPED TO SEE.
UH, SO WE WILL BE HAVING THE NEXT ONE AGAIN ON THE, ON THE WEEKEND.
UM, THE, UH, RECENTLY WE HAD OUR, UH, RODEO, UH, THE TECH SWANA RODEO, WHICH IS AN EVENT WHERE PEOPLE WHO ARE IN THE INDUSTRY GET AN OPPORTUNITY TO DEMONSTRATE THEIR SKILLS.
UH, AND ONE OF OUR PEOPLE, UH, ROBERT MATA, UH, CAME IN THIRD PLACE AND HIS, UH, SPECIFIC COMPETITION AND HE WILL BE MOVING ON TO THE WORLD COMPETITION, UM, IN, UH, EL PASO, UH, THIS YEAR, UM, A COUPLE OF OTHER THINGS THAT WE HAVE COMING UP REVERSE PITCH, UH, AND OUR, UH, CIRCULAR, UH, SHOWCASE AND, UH, FIX IT OR REPAIR EDUCATION, UM, UH, WORKSHOPS ARE COMING UP, UH, AS WELL.
SO, UH, IF THERE ARE ANY QUESTIONS I WILL TAKE THOSE.
THANK YOU, KEN COMMISSIONERS, ANY QUESTIONS FOR THE DIRECTOR? I HAD, WELL, TWO QUESTIONS, UM, ON THE JOB FAIR.
I WAS WONDERING IF YOU HAD ANY IDEA, UM, AND ANY FEEDBACK FROM CANDIDATES OR FROM PEOPLE THAT YOU DISCUSSED WITH THAT MIGHT TRANSLATE INTO SOMETHING ACTIONABLE FOR CONTINUED JOB OUTREACH.
I KNOW IT'S A CONTINUING CONCERN.
UM, SO I'M WONDERING WHAT YOU HAVE THERE, EVEN IF IT'S, YOU KNOW, QUAL QUALITATIVE, UM, IMPRESSIONS OF WHAT CANDIDATE QUESTIONS AND CONCERNS WERE IN DISCUSSIONS AT THAT JOB FAIR.
SO THAT'S, THAT'S THE FIRST, AND MAYBE I'LL JUST PAUSE THERE, UM, CAUSE THE OTHER ONE'S COMPLETELY UNRELATED.
UM, I DON'T KNOW IF WE HAVE ANY QUALITATIVE, UH, SPECIFIC DATA.
I DO KNOW THAT, UM, ONE OF THE ISSUES THAT HAD CONCERNS THAT HAS COME UP CONTINUES TO BE
[01:00:01]
PAY AS WE COMPETE WITH OTHERS IN THE PRIVATE SECTOR FOR THE SAME SKILL SETS.UH, THE CDL, AS WE TALKED ABOUT BEFORE IN A COUPLE OF OUR PAST MEETINGS CONTINUES TO BE HIGHLY SOUGHT AFTER.
UM, AND SO WE'RE STILL COMPETING WITH, UH, PEOPLE IN THE INDUSTRY AS WELL AS JUST, UH, PEOPLE IN NEED OF CDLS FOR DELIVERY SERVICES.
AND, AND SO, UM, THE MAIN THING THAT WE'RE DOING NOW IS WE'RE LOOKING IN AREAS.
UM, OF COURSE THE CITY OF AUSTIN IS A SECOND CHANCE EMPLOYER, UH, WE'RE ADVERTISING IN DIFFERENT SPACES.
UM, ONE OF THE THINGS THAT WE'VE DONE RECENTLY, UH, THAT, THAT I'M REALLY PROUD OF, WE'VE ACTUALLY, UM, REACHED OUT TO PEOPLE WHO WERE FORMALLY HOMELESS, UH, AND OFFERED OPPORTUNITIES AS WELL.
SO WE'VE BEEN ABLE TO SUPPORT, UH, PEOPLE IN THAT SPACE AND COMING ON BOARD, WE HIRED, WE HAD A NUMBER OF PEOPLE OUT OF THAT SPACE.
UM, SO WE'RE CONTINUING, CONTINUING TO PUSH OUT.
UH, WE STILL ADVERTISE THROUGH SOME OF THE TRADITIONAL CHANNELS MORE RECENTLY, WE'VE REACHED OUT TO, UH, WORKFORCE SOLUTIONS.
UH, AND SO, UH, WE'RE PARTNERING WITH AGENCIES THAT ARE IN THAT SPACE AS WELL, THAT ARE HELPING PEOPLE TRANSITION TO WORK.
UH, AND OF COURSE WE PROVIDE THE TRAINING FOR THE CREDENTIAL.
UM, AND SO WHAT WE HOPE IS THAT THAT WILL BE, UH, HELP US BECOME MORE DESIRABLE TO PEOPLE WHO ARE LOOKING FOR EMPLOYMENT.
THANK YOU, KEN, YOU KNOW, ALONG THOSE LINES AND I PLEASE, PLEASE, UH, CORRECT ME IF I'M WRONG.
I THINK THE ACC FOLKS HAVE ACTUALLY STARTED A, UH, PROGRAM CDL TRAINING PROGRAM, WHICH IS ALL PART OF THEIR CURRICULUM NOW, BUT THERE IS A LOT OF SCHOLARSHIP OPPORTUNITY OUT THERE.
I MEAN, PAY IS, IS A, IS A, IS A CHALLENGE FOR SOME FOLKS.
I THINK THE COST IS, UH, AND HELP ME HERE.
I'M NOT SURE THE COST OF THE ACC PROGRAM, BUT WE LOOKED AT SOME NUMBERS FOR WHAT IT COST US TO DO IT.
AND I BELIEVE IT'S RIGHT IN THAT RIGHT IN THAT RANGE.
UM, SO PROBABLY NOT TOO FAR FROM THAT.
SO AGAIN, ANY KIND OF SUPPORT THAT WE CAN FIND OR GIVE THEM WOULD BE WONDERFUL.
AND AGAIN, THIS IS KIND OF A GREAT SEGUE, NOT A GREAT SEGUE.
IT IS A GOOD SEGUE INTO THE FACT THAT, UH, WE ARE CHALLENGED HERE WHEN WE HAVE A DEPARTMENT THAT'S NOW LOOKING AT OR HAS OUTSOURCED ONE COLLECTION COMPONENT.
AND IF WE'RE NOT CAREFUL, WE COULD END UP LOOKING FOR OTHER, OTHER WAYS TO HELP WITH OUR OTHER COLLECTION ITEMS. I MEAN THE GARBAGE AND RECYCLING.
AND I WOULD AGAIN, ENCOURAGE US, LIKE AS YOU WERE DOING TO GO OUT THERE AND DO MORE JOB FAIRS, I THINK THE, A CIRCUIT OF THE AMERICAS, IF I'M NOT MISTAKEN, IS IN THE DISCUSSION OF HELPING TO PROMOTE A JOB FAIR.
AND I THINK KEN, YOU AND I HAD TALKED ABOUT THIS WHERE THE INDUSTRY WOULD BE ABLE TO TAKE OUT SOME OF THEIR, EVERY TYPE OF VEHICLE KNOWN TO KNOWN TO CDL DRIVERS AND LITERALLY KIND OF SHOWCASE THOSE OUT AT A, AT AN EVENT.
AND AT THE EVENT, YOU WOULD HAVE A CHANCE TO ACTUALLY SHOW AND TELL, DRIVE, EXPERIENCE THIS WITH, WITH GUIDANCE AND, AND, AND SUPPORT.
AND AGAIN, TRYING TO ENCOURAGE PEOPLE TO AT LEAST CONSIDER THE INDUSTRY, CONSIDER THE OPPORTUNITIES OF, OF, UH, WORKING AS A CDL DRIVER.
BUT ANYWAY, MY 2 CENTS HERE COMMISSIONERS, WELL, MY OTHER QUESTION IS, IS UNRELATED.
IT'S ABOUT THE REVERSE PITCH COMPETITION.
UM, I KNOW WE HAVE HAD THIS NOW FIVE OR SIX YEARS, MAYBE LONGER.
AND I'M CURIOUS IF ANYONE HAS LOOKED AT THE LONGER TERM OUTCOMES OF THE PROGRAM.
I THINK IT'S WONDERFUL FOR GETTING LIKE CREATIVE ENTREPRENEURIAL TYPES, EXCITED ABOUT SUSTAINABILITY AND ABOUT SOLUTIONS.
I'M WONDERING ABOUT WHAT HAPPENS A YEAR OUT TWO YEARS OUT, HOW MANY TRANSLATE THEIR PITCHES INTO LONG LASTING BUSINESSES? BECAUSE THERE COULD BE OPPORTUNITIES.
THERE MAY BE NOT DIRECTLY THE DEPARTMENT'S RESPONSIBILITY, BUT IN COORDINATION WITH THE CHAMBER, UH, WITH THE YOUNG CHAMBER OR OTHER ENTITIES, LIKE, ARE THERE WAYS TO CONTINUE TO SUPPORT THOSE PARTICIPANTS TO SEE THOSE BUSINESSES, UM, REALLY BECOME PRODUCTIVE AND BEAR FRUIT AND BECOME PART OF A, YOU KNOW, A CLOSE LOOP HERE IN HERE IN AUSTIN, WHICH IS WHAT WE WANT TO SEE.
SO ANYTHING ABOUT THAT WOULD BE APPRECIATED.
COMMISSIONER, WE HAVE, UM, MADDIE MORGAN FROM OUR TEAM WHO'S CHECKED IN AND SHE CAN PROVIDE AN UPDATE IN THAT SPACE.
AND THANK YOU FOR THAT QUESTION COMMISSIONER MUSSINO UM, SO THIS WAS OUR SEVENTH YEAR OF THE COMPETITION
[01:05:01]
AND WE IT'S A LITTLE BIT TRICKY, RIGHT? SO WE HAVE ENTREPRENEURS WHO ARE JUST STARTING WITH AN INITIAL BUSINESS CONCEPT AND, UM, STARTING UP A BUSINESS TAKES A LOT OF TIME.I TAKE SEVERAL YEARS TO GET OFF THE GROUND AND WE DO TRACK THE SUCCESS OF OUR BUSINESSES.
UM, WE STAY IN TOUCH WITH THE BUSINESSES THAT COME OUT OF THE COMPETITION EACH YEAR.
SOME HAVE FOLDED OVER THE PAST SEVEN YEARS OR EVEN PIVOTED AND DECIDED TO STAY IN THIS BY-PRODUCT SPACE, BUT IT PIVOTED A DIFFERENT DIRECTION.
UM, OUR PROGRAM HELPS SUPPORT AND, UM, PUT THEM IN TOUCH WITH RESOURCES, TRY TO GIVE THEM PLATFORMS, UM, AND OUR WORKSHOPS AND NETWORKING EVENTS TO SPEAK ON, UM, THEIR JOURNEY AS ENTREPRENEURS.
UM, AND THEN ALL OF A SUDDEN, JUST TRYING TO GET THEM CONNECTED IN WITH, UM, THE REST OF THE SPACE THERE.
UM, AND THEN JUST YOU, YOU MENTIONED AUSTIN YOUNG CHAMBER.
WE CURRENTLY DO WORK WITH AUSTIN YOUNG CHAMBER.
THEY HELP MANAGE OUR CONTRACT OR THE MANAGER, OR WE HAVE A CONTRACT WITH THEM TO MANAGE REVERSE PITCH AND CIRCULAR AUSTIN SHOWCASE.
AND SO AGAIN, IF, YOU KNOW, WE'VE, I KIND OF TALKING ABOUT POTENTIALLY HAVING A, UM, PANEL WHERE WE FEATURE REVERSE PITCH SPEAKERS, AND WE'VE HAD THOSE KINDS OF PANELS IN THE PAST THAT WE RECOMMEND FOR CERTAIN TYPES OF CONFERENCES, UM, JUST TO KIND OF ELEVATE WHAT THEY'RE DOING.
UM, BUT WE, WE DO OUR BEST TO SUPPORT THEM.
AND LAST YEAR ACTUALLY WE STARTED, UM, CHANGED THE PRICE STRUCTURE.
SO RATHER THAN JUST GETTING A CASH PRIZE, WE CREATED AN ACCELERATOR PROGRAM IN PARTNERSHIP WITH AUSTIN YOUNG CHAMBER TO GIVE THESE BUSINESSES A LITTLE BIT MORE FOUNDATION TO STAND ON BEFORE THEY, WE SEND THEM OFF TO BE ON THEIR OWN.
UM, AND SO RATHER THAN THAT CASH PRIZE, UM, THAT'S GOES TOWARDS BUSINESS EXPENSES.
WE ARE RECOGNIZING THAT MANY OF OUR ENTREPRENEURS ARE DOING THIS ON THE SIDE AS THEY START THEIR BUSINESS CONCEPTS UP, UM, WHILE ALSO WORKING A FULL-TIME JOB.
AND SO WE SWITCHED TO A STIPEND MODEL, UM, TO HONOR THAT, AND TO HONOR THE TIME THAT THEY'RE PUTTING IN TOWARDS THESE BUSINESSES AS THEY ATTEND WORKSHOPS, UM, IN THIS ACCELERATOR PROGRAM AND, AND SUBMIT DIFFERENT DELIVERABLES.
SO HOPEFULLY THAT ANSWERS YOUR QUESTION.
I MEAN, THIS IS, AGAIN, I LOVE THIS PROGRAM.
I THINK IT'S, UM, IT HAS DONE A LOT AND HAS SO MUCH MORE POTENTIAL TO, AS THESE DIFFERENT BUSINESSES TAKE SHAPE.
UM, DO WHAT, SO CAPITAL IS AN ISSUE, RIGHT? IS THERE ANYTHING, AND THEN I'M GUESSING MENTORSHIP AND THE PROFESSIONAL DEVELOPMENT.
SO YOU'VE ADDRESSED THAT WITH THIS NEW MODEL.
IS THERE ANYTHING ELSE THAT EMERGED THAT IS A EXISTING NEED THAT YOU FEEL THE ADJUSTMENTS TO THE PROGRAM HAVEN'T QUITE ADDRESSED YET? I MEAN, I THINK THE BIGGEST ONE THERE IS, IS LIKE, AS YOU SAID, CAPITAL, JUST CAPITAL TO START THEIR BUSINESS.
UM, BUT AS I MENTIONED, WE DO TRY OUR BEST TO IDENTIFY DIFFERENT WHETHER GRANT OPPORTUNITIES OR OUTSIDE FUNDING OPPORTUNITIES THAT WE CAN PASS ALONG TO THEM AS WELL AS OTHER ENTREPRENEURS THAT ARE WORKING IN OUR SPACE TO TAKE ADVANTAGE OF HER TO APPLY AND MAYBE TAKE ADVANTAGE OF, SO THANK YOU.
SO KEN, YOU ARE THE SIMON COWL OF THE REVERSE PITCH.
AND, UH, YOU KNOW, HAVING SAID THAT I MADDIE HELPED ME HERE, THE ACTUAL PROCESS.
I MEAN THE SEVENTH YEAR OF THIS, THERE WAS A CASH PRIZE STILL IS A CASH PRIZE.
IS THERE ANY OPPORTUNITY FOR TAKING SOME OF THESE IDEAS AND INCORPORATING THEM WITHIN ARR AND PERHAPS EDUCATING THEM THROUGH THAT PROCESS AND HELPING THEM WITH THEIR, WITH THEIR CONCEPT.
KEN, DO YOU WANT TO SPEAK TO THAT OR DO YOU WANT ME TO SAY ANYTIME WE HAVE AN OPPORTUNITY, IF THERE'S SOMETHING THAT FITS INTO THE SPACE, UH, WE WE'RE CERTAINLY OPEN TO THAT.
I REMEMBER ONE OF THE, UM, WELL, ACTUALLY I CAN'T REMEMBER IF IT WAS, IT MIGHT'VE BEEN THE CIRCULAR SHOWCASE WHERE A GENTLEMAN WAS USING BIO CHAR.
AND SO, UM, NOT SOMETHING THAT WE USE A LOT OF, BUT I DO THINK WE WERE REACHING OUT TO, UM, WATERSHED PROTECTION, RIGHT.
TO USE THOSE TYPES OF BIO CHAR, UH, BOOMS TO HELP, UH, REMOVE AND PREVENT, UH, MATERIALS FROM, UM, UM, MIGRATING THROUGH OUR CREEK SYSTEMS. SO, UM, WHERE, AND WHEN WE CAN, UH, I'M CERTAINLY OPEN TO USING SOME OF THOSE THINGS IN HOUSE, IF THEY FIT WHAT WE DO, OR IF THEY FIT ANOTHER DEPARTMENT, WE'RE OPEN TO WORKING IN THAT SPACE AS WELL.
ANY OTHER QUESTIONS? THOUGHTS HEARING NONE, MADDIE.
[01:10:01]
JOB GUYS.[FUTURE AGENDA ITEMS]
THE NEXT ITEM IS LITERALLY JUST PREPARING FOR OUR NEXT MEETING, FUTURE AGENDA ITEMS. AND GUYS, THERE ARE SOME, THERE ARE SOME, UH, COMMISSIONER WHITE COMMISSIONER WHITE.UM, I JUST WANTED TO, UH, FORMALLY REQUEST IF WE, UM, HAVE A CONVERSATION AND AN UPDATE AND, UH, YEAH.
CONVERSATION ABOUT THE ON DEMAND, UH, FALL PICK UP AND OPPORTUNITIES TO EXPAND THAT AND EXPAND DIVERSION AS PART OF IT.
SO NOTED ALSO, UH, I'D LOVE TO START A CONVERSATION.
WE HAD TALKED ABOUT THIS ABOUT, UH, I GUESS ALMOST A YEAR AGO, AND THAT WAS BASICALLY DISCUSSING THE CONVENING OF THE, OF A PUBLIC PRIVATE, UH, GROUP OF, OF SERVICE PROVIDERS AND, UH, GETTING TOGETHER IN A ROOM AND IN DISCUSSING, YOU KNOW, CITY CHALLENGES.
HOW DO WE, HOW DO WE WORK TOGETHER TO ACCOMPLISH THE GOALS OF OUR MASTER PLAN? AND I WOULD LOVE TO BEGIN THAT PROCESS AGAIN, JUST A PUBLIC PRIVATE, UH, UH, GATHERING OF, OF INDUSTRY PROFESSIONALS SO THAT WE CAN BEGIN AGAIN, TALKING CHALLENGES HERE.
ANY OTHER ITEMS, GUYS? WE DO HAVE THE MASTER PLAN ON THERE, CORRECT? MASTER PLAN UPDATE.
JERRY, IS THERE ANY WAY WE COULD TALK A LITTLE BIT ABOUT THE RETREAT DATE WHILE WE'RE WHILE SO MANY OF US ARE HERE.
DO I, DID YOU WANT TO COVER THAT OR EXCUSE ME, JUNE 21ST IS THE PROPOSED DATES COMMISSIONED.
MISSY KNOWS THAT A COMMISSIONER IS, I SHOULD SAY, IS THAT A WORKABLE DAY FOR MOST, MOST OF US, 1 10, 6 O'CLOCK.
AND I THINK A DWIGHT, WE HAD TALKED ABOUT PERHAPS, UH, AN HOUR AND OKAY.
AND IT WOULD BE IT'S CITY HALL.
IS THAT RIGHT? I HAVEN'T HAD MISSION MEETING, SO I WON'T BE ABLE TO ATTEND THAT DAY.
DO I, IS THERE AN ALTERNATE DATE PERHAPS, OR IS WE PUSHED IT OUT ONCE? OKAY.
I WOULD, I WOULD NOT BE ABLE TO MAKE THAT DATE EITHER.
THEY'RE GOING TO REVISIT THAT.
SO GUYS, THANK YOU VERY MUCH COMMISSIONERS SAYING THAT THERE IS NO OTHER ITEM, THE RENT, NO OTHER BUSINESS ON THE AGENDA HERE.
I WILL ENTERTAIN A MOTION FOR ADJOURNMENT.
ANYBODY WANT TO MOVE A GERMAN? THANK YOU, AMANDA.
I HEAR A SECOND OR SEE A SECOND FROM COMMISSIONER WHITE AND A THIRD.
SEEING THAT THERE IS NO DISCUSSION ON THIS.