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[CALL TO ORDER]

[00:00:03]

IT IS, UM, 9:34 AM.

MY NAME IS ALISON ALTER, MAY PRO TEM AND CHAIR OF THE AUDIT AND FINANCE COMMITTEE.

I'M GOING TO CALL THIS MEETING TO ORDER ON THE ACTUAL DIET'S WITH ME IS COUNCIL MEMBER KELLY AND COUNCIL MEMBER TOVO ON THE VIRTUAL DYESS.

UM, IS COUNCIL MEMBER POOL.

UH, COUNCIL MEMBER IS ABSENT TODAY.

UM, SO WE ARE GOING TO TAKE UP THE ITEMS IN ORDER THIS MORNING, UM, AS OF 9:20 AM WE HAD NOBODY SIGNED UP.

IS THAT STILL TRUE FOR PUBLIC COMMUNICATION? GREAT.

THANK YOU.

SO OUR FIRST ORDER

[1. Approve the minutes of the Audit and Finance Committee meeting of May 25, 2022.]

OF BUSINESS IS APPROVING THE MINUTES OF THAT AND FINANCE COMMITTEE MEETING OF MAY 25TH, 2022.

DO YOU HAVE A MOTION TO APPROVE COUNCIL MEMBER? TOVA MAKES THAT MOTION SECONDED BY COUNCIL MEMBER KELLY, ALL THOSE IN FAVOR.

OKAY.

THAT'S UNANIMOUS ON THE DIOCESE WITH COUNCIL MEMBER PHONED US OFF.

THANK YOU.

UM, SO OUR, OUR

[2. Status of the recommendations from the November 2021 Disaster Preparedness Audit.]

NEXT ITEM ITEM TWO IS, UM, A STATUS OF THE RECOMMENDATIONS FROM THE NOVEMBER, 2021 DISASTER PREPAREDNESS AUDIT THAT WAS CONDUCTED BY OUR AUDITOR'S OFFICE.

AND I THINK WE WILL ALSO HEAR ABOUT SOME OF THE OTHER, UM, AFTER ACTION REPORTS IN THE PRESENTATION.

SO I'D LIKE TO, UM, INVITE UP, UH, MR. ARIANO AND MR. ORTIZ.

AND PLEASE GO FORWARD WITH YOUR PRESENTATION.

THANK YOU, MAYOR PRO TEM AND COMMITTEE MEMBERS, RAY ARIANO, ASSISTANT CITY MANAGER.

AND IT'S A PLEASURE TO BE HERE TO PROVIDE YOU AN UPDATE WITH REGARD TO THE DISASTER PREPAREDNESS ACTIVITIES RELATED TO THE AUDIT REPORT THAT WAS PRODUCED BACK IN, UH, NOVEMBER OF LAST YEAR.

UH, WITH ME THIS MORNING IS A WINE ORTIZ, THE DIRECTOR OF THE HOMELAND SECURITY EMERGENCY MANAGEMENT DEPARTMENT, OR HUSSAM, UH, AS WELL AS, UM, SARAH HENRY, WHO IS A NEWLY HIRED, UH, PIO MANAGER WITHIN HAYSOM LINDA LB ADAMS, WHO IS BEEN TEMPORARILY ASSIGNED TO HAYSOM IN ORDER TO SUPPORT THE EFFORTS THERE, AS WELL AS OUR NEWLY APPOINTED, UH, LAURA , WHO IS OUR CHIEF RESILIENCY OFFICER.

WE ALSO WILL HAVE IN THEM THERE OF INDIVIDUALS THAT MAY BE AVAILABLE VIRTUALLY IN ORDER TO RESPOND TO QUESTIONS AS THEY MAY COME UP AFTER OUR PRESENTATION.

AGAIN, WE ARE VERY PROUD ON THE NEXT SLIDE, PLEASE.

VERY PROUD TO PROVIDE YOU AN UPDATE SINCE THE LAST TIME WE WERE HERE JUST FIVE MONTHS AGO, UH, THERE'S A SIGNIFICANT AMOUNT OF WORK, A SIGNIFICANT AMOUNT OF RECOMMENDATIONS THAT WERE CERTAINLY AT POINTED TO BY THE AUDITOR'S OFFICE.

AND AGAIN, WE WELCOME THESE OPPORTUNITIES TO BE ABLE TO IMPROVE UPON, UH, AND EXTEND UPON OUR CAPABILITIES TO SERVE THE COMMUNITY, AND CERTAINLY PREPARE OURSELVES TO BE ABLE TO RESPOND TO DISASTERS.

UH, GIVEN THE AMOUNT OF INFORMATION THAT WE HAVE TODAY, WHAT WE'D LIKE TO DO IS PROCEED AT A TEMPO THAT WILL GIVE THE COMMITTEE TIME TO ASK QUESTIONS AT THE END.

UH, AND SO WITH THAT ON THE NEXT SLIDE, WE WILL BEGIN.

UH, SO THE, EACH OF THE RECOMMENDATIONS HAS THIS, UH, SIMILAR FORMAT.

AND SO THIS FIRST ONE IS TO PREPARE FOR A SIGNIFICANT CATH CATASTROPHIC EVENTS.

IT'S REALLY POINTS TO THE ABILITY TO TRAIN AND DO EXERCISES FOR INTERNAL STAFF, UH, ON AN ANNUAL BASIS.

HE SIM DOES CONDUCT A EOC TRAINING AND OTHER TABLETOP TRAININGS IN ORDER TO ANTICIPATE CERTAINLY BEING ABLE TO OPERATE IN THE EOC EMERGENCY OPERATIONS CENTER, AS WELL AS TO ANTICIPATE SEASONAL EVENTS.

LIKE FOR INSTANCE, THAT WE'RE ENCOUNTERING OR BEING ABLE TO ANTICIPATE WILDFIRE, PERHAPS INCIDENTS OR DISASTERS HERE LOCALLY, AS WELL AS SIGNIFICANT, UM, UM, SPECIAL EVENTS LIKE SOUTH BY SOUTHWEST.

I'D LIKE TO POINT TO A COUPLE OF TRAININGS THAT WE'VE ACTUALLY BEEN ABLE TO INSERT INTO THE PROCESS, GIVEN THE INTEREST AND THE NEED TO INCREASE OUR, UH, CAPABILITY.

AND THAT'S THE, UH, THE ONE THAT'S SENIOR OFFICIALS WORKSHOP FOR ALL HAZARDS PREPAREDNESS.

AGAIN, THIS WAS CONDUCTED LAST MONTH, UH, UH, PARTICULARLY WITH AN EMPHASIS FOR OUR, UH, CITY COUNCIL AND, UH, THE REST OF OUR, UM, LEADERSHIP TEAM IN ORDER TO HAVE A COMMON UNDERSTANDING AND GOAL AND FOCUS ON HOW WE MIGHT BETTER BE PREPARED TO, UH, APPROACH DISASTERS.

THE OTHER ONE THAT, UH, IS, UH, UP THERE AS A NATIONAL RADIOLOGICAL EXERCISE.

THIS ONE HAS BEEN IN THE PLANNING FOR A WHILE NOW, AND, UH, WE WERE FORTUNATE TO HAVE IT OCCURRED THIS PAST MONTH.

AGAIN, I THINK IT IS NOW THAT REALLY FOCUSED ON A DIFFERENT KIND OF INCIDENT, A RADIOLOGICAL INCIDENT.

AND SO ON THE NEXT SLIDE AGAIN, UH, EOC TRAINING, WE'VE CONDUCTED SIX TRAINING SINCE THE FALL.

AND, UH, AGAIN, BASED ON THE INTEREST OF, UH, THE DEPARTMENTS, NOT ONLY TO, UH, PROVIDE TRAINING FOR PEOPLE THAT EMPLOYEES THAT ARE SLIDING INTO NEW POSITIONS THAT MIGHT BE IN THE EOC, BUT ALSO, UH, SOME DEPARTMENTS HAVE INDICATED A INTEREST AND INTEREST IN REFRESHER TRAINING FOR THOSE THAT ARE IN THE EOC.

SO THERE'S A NUMBER OF, UH, TRAINING SESSIONS THAT, UH, HE'S, UH, HAS PUT

[00:05:01]

FORTH FOR THAT PURPOSE.

NEXT SLIDE, LIKE TO HAND IT OVER NOW TO, UH, DIRECTOR HEARTIES.

THANK YOU.

RIGHT.

UH, NUMBER TWO IS THE CITY MANAGER SHOULD PRIORITIZE COOP PLANNING.

UH, THIS, UH, THIS EFFORT ACTUALLY GOT STARTED, UH, PRIOR TO THE PANDEMIC.

UM, FORTUNATELY THE P THE PANDEMIC GROUP HARDEST TO REALLOCATE RESOURCES IN SUPPORT OF THE PANDEMIC.

UH, WE HAVE, UH, RE-ENGAGE IN THIS AREA IN THE FALL OF 21, AND WE'RE WORKING WITH ALL THE DIFFERENT CITY DEPARTMENT PARTNERS, UH, TO MOVE, UH, MOVE THE NEEDLE IN THIS, IN THIS REGARD, WE WANT TO THANK COUNCIL FOR APPROVING THE SPENDING AUTHORITY.

THIS WILL ALLOW US TO BETTER PLAN AND SCHEDULE AND, UH, AND WORK WITH THE DEPARTMENTS AND NEED TO BE TRANSITIONED INTO THE NEW SYSTEM.

OKAY.

EXCUSE ME, DIRECTOR.

UM, I, IT OCCURS TO ME THAT NOT EVERYONE IN THE COMMUNITY KNOWS WHAT COOP STANDS FOR.

SO IT'S CONTINUITY OF OPERATIONS PLANNING, BUT I JUST WANT TO ENSURE THAT THE GENERAL PUBLIC KNOWS WHAT YOU'RE TALKING ABOUT.

AND THAT IS AN EXCELLENT POINT.

AND I APOLOGIZE, UH, COU, LIKE YOU SAID, IS CONTINUITY OF OPERATIONS PLANNING, AS SO, AS WE MOVE WITH THESE CONTINUITY OF OPERATIONS PLANS DEVELOPMENT, WHERE WE'RE WORKING WITH THE DIFFERENT CITY DEPARTMENTS TO ENSURE THAT, UH, THAT, UM, THEY'RE ALL, UH, DONE AS FAST AS, AS, AS BEST AS WE CAN.

AND GIVEN WITH GIVEN THE, THE INFORMATION THAT WE HAVE FROM THE DEPARTMENTS.

UM, NOW, NOW THAT THE, UH, SPENDING AUTHORITY WAS AUTHORIZED.

NOW WE'RE WORKING WITH THE DEPARTMENTS TO LOOK AT THEIR, UM, AVAILABILITY OF FUNDS AND WE WORK WITH THEM TO SCHEDULE WHEN IS THE BEST TIME FOR THEM TO COMPLETE IT, DEPENDING ON THE AVAILABILITY OF FUNDING.

UH, WE THINK THAT THIS IS A TASK THAT CAN BE COMPLETED WITHIN THE NEXT TWO FISCAL YEARS, NEXT SITE UM, AGAIN, UM, THIS IS A FACE APPROACH.

UM, WE'RE GOING TO ALSO, I'M WORKING WITH THE, UM, OTTERS OFFICE TO REVISE THE IMPLEMENTATION DATE.

AND AS WE MOVE FORWARD, THIS, UH, THIS, THIS FIRST APPROACH FOR, FOR THE PLAN DEVELOPMENT WILL BE, UM, WE SEE IT COMING FORWARD IN, UM, WITHIN THE NEXT FISCAL YEARS.

UH, WHAT I WANTED TO COVER IN THIS SLIDE HERE IS THE, THIS IS, UH, A TWO PHASE APPROACH, UH, FOR, UH, COUP PLANNING AND, UH, AS WELL AS, SO WE HAVE CONDUCTED SEVERAL TABLETOP EXERCISES AND OTHER ACTIVITIES IN ORDER TO VALIDATE THE INFORMATION THAT IS GOING INTO THE NEW SYSTEM.

AND THAT IS SOMETHING THAT'S GOING TO BE GOING, UH, MOVING FORWARD, UM, IN AS WELL AS WE HAVE, UH, ADDITIONAL WORK THAT WAS DONE IN THE IT DISASTER RECOVERY PLANS, UH, TO ENSURE THAT, UH, THE CRITICAL APPLICATIONS WERE, UM, INCLUDED IN THAT PROCESS.

NEXT NEXT SLIDE.

UM, SLIDE NUMBER THREE.

UH, THIS IS THE CITY MANAGERS SHOULD PRIORITIZE AND IMPLEMENT INITIATIVES TO INCREASE DISASTER PREPAREDNESS AND COMMUNITY RESILIENCY.

WE HAVE, UH, SEVERAL MAJOR EFFORTS THAT ARE UNDER ON THE WAY AT THIS POINT IN THIS AREA.

I'M GOING TO ASK US SARAH HENRY TO COME UP TO THE PODIUM AND GIVE US AN UPDATE SPECIFICALLY IN THE PREPAREDNESS PORTION.

THANK YOU.

ONE NEXT SLIDE PLEASE.

SO WE WERE VERY FORTUNATE CITY COUNCIL APPROVED OVER $250,000 IN FUNDING FOR THIS PREPAREDNESS CAMPAIGN.

AND TO DATE, WE'VE PUT TOGETHER WHAT IS CALLED, UM, MAKE MA EMERGENCY PREPAREDNESS YOUR SUPER POWER.

UM, AND THROUGH THIS CAMPAIGN, WE HAVE MANAGED TRADITIONAL PAID MEDIA OUTREACH, UM, ADS ON STREAMING SERVICES AND SOCIAL MEDIA CAMPAIGNS, WHICH ARE ALL RUNNING IN MULTIPLE LANGUAGES.

UM, WE'VE ALSO ESTABLISHED RELATIONSHIPS WITH MAJOR RETAILERS LIKE HEB AND WALMART.

UM, AND IF YOU'LL GO TO THE NEXT SLIDE OVER 280,000 PEOPLE HAVE EVER BEEN REACHED TODAY WITH JUST THE SOCIAL MEDIA CAMPAIGNS ALONE, UM, OUR NEXT STEPS WITH THIS CAMPAIGN, OR TO FURTHER SPEND THE FUNDS WITH ADDITIONAL MARKETING AND COMMUNITY ENGAGEMENT OPPORTUNITIES.

AND WITH THAT ALTERNATE OVER TO SUSTAINABILITY TO TALK ABOUT RESILIENCY HUBS.

GREAT, GOOD MORNING, COUNCIL MEMBERS.

MY NAME IS LAURA PATINA.

I'M THE NEW CHIEF RESILIENCE OFFICER.

UM, AND LIKE MY COLLEAGUE JUST MENTIONED, UH, THIS EFFORT HAS BEEN PART OF THE SUSTAINABILITY OFFICE FOR, UH, QUITE SOME TIME NOW, AND WE'RE IN THE PROCESS OF A TRANSITION PHASE.

SO I'M HAPPY TO, UH, BRING IN SOME UPDATES, UH, INTO, UH, THESE EFFORTS AND THE TRANSITION, UM, UH, EFFORTS IN THE TRANSITION PROCESS, UM, DISASTERS OF THIS MAGNITUDE, UH, TRULY DO BRING TRANSFORMATIONAL CHANGE AND WE MUST USE THIS MOMENTUM TO DRIVE FORWARD.

AND COUNCIL HAS PRIORITIZES THROUGH THE RESOLUTION THAT PASSED, WHICH HAS DIRECTED THE CITY MANAGER TO CREATE A PLAN AND RECOMMENDATIONS, UM, TO, UH, CREATE RESILIENCE HUBS.

BUT WE HAVE ALSO LEARNED THROUGH THIS PROCESS THAT

[00:10:01]

IT'S IMPORTANT TO TAKE A STEP BACK, UM, AND LEVERAGE THE RESOURCES THAT ALREADY EXIST IN OUR COMMUNITIES.

UM, AND THIS IS WHERE THE CITY CAN HELP CONVENE, CAN HELP FACILITATE AND REALLY CAN HELP EMPOWER.

SO THE RESILIENCE, UH, HUBS PROGRAM IS IN ITS EARLY STAGES OF A PILOT PROGRAM.

UH, BUT THE GOAL IS TO BUILD A FULL SCALE NETWORK OF FACILITIES THAT PROVIDE SERVICES AND PROGRAMS TO ALL AUSTINITES DURING EMERGENCIES AND ALSO DURING BLUE SKY DAYS.

NEXT SLIDE PLEASE.

SO, UM, OVER THE PAST FEW MONTHS, THERE HAVE BEEN, UH, SIGNIFICANT UPDATES AND SIGNIFICANT MILESTONES THAT HAVE BEEN ACCOMPLISHED.

UH, SIX FOCUS AREAS HAVE BEEN IDENTIFIED IN THE EASTERN CRESCENT, AND THIS HAS BEEN THROUGH, UM, UH, ENGAGEMENT PROCESS WITH THE COMMUNITY ADVISORY COMMITTEE AND SET OF, UH, WORKING GROUPS.

UH, THIS HAS BEEN LED BY THE OFFICE OF SUSTAINABILITY, AND I DO WANT TO RECOGNIZE MY COLLEAGUE MARK, WHO DARE FROM THE OFFICE OF SUSTAINABILITY OF THE PROJECT MANAGER FOR, UH, THIS EFFORT THAT IS HERE WITH US TODAY.

UM, UH, COMMUNITY ENGAGEMENT CONSULTANT, UM, HAS ALSO BEEN PROCURED AND THE WORK FOR COMMUNITY ENGAGEMENT IN THIS, IN THIS SIX SPECIFIC AREAS IS EXPECTED TO START, UM, AT THE END OF JUNE AND EXPECT IT TO END AT THE END OF THE SUMMER.

THE GOAL OF THIS, UH, COMMUNITY ENGAGEMENT PROCESS WILL, UH, FINALIZE, UH, AND, AND WE'LL END IN THE SELECTION OF SIX SPECIFIC SPECIFIC LOCATIONS SITES IN THE COMMUNITY THAT WILL SERVE AS OUR FIRST SIX PILOT RESILIENCE HUBS IN OUR COMMUNITIES.

AND FINALLY, I WILL SAY THAT, UM, A BROCHURE AND EFFORTS TO EXPAND ON COMMUNICATION MATERIALS, UM, HAS BEEN INITIATED.

UM, THE NEXT STEPS IS, AS I MENTIONED, WE WILL FINALIZE A COMMUNITY ENGAGEMENT PROCESS OF THESE SPECIFIC SITES.

UH, WE'LL CONTINUE FORMULATING THE NEXT PHASES TO EXPAND THE PROGRAM TO OTHER CITY AREAS AND HOW TO SCALE IT UP TO, UM, NOT JUST THE EASTERN CRESCENT, BUT ALL OF AUSTIN, AS WELL AS LAUNCHED A COMMUNICATION CAMPAIGN TO TIE INTO EXISTING EMERGENCY COMMUNICATIONS, AS WELL AS OTHER SERVICES.

I DO WANT TO HIGHLIGHT THAT THIS HAS BEEN AN EFFORT, UH, THAT HAS BEEN BROUGHT FORWARD TO SUSTAINABILITY, UM, IN COORDINATION WITH AS WELL AS EXTERNAL AGENCIES, TRAVIS COUNTY AND AISD.

AND WE WILL CONTINUE TO ALIGN WITH ALL OF THESE AGENCIES AND COMMUNITY MEMBERS AND THE INTERNAL DEPARTMENTS.

UM, THERE WAS A RE UH, AN UPDATED, UM, MEMO THAT WAS PRESENTED EARLIER THIS WEEK.

UM, AND IN THIS, UH, SLIDE, THERE IS A LINK THAT PROVIDES A MORE DETAILED INFORMATION ON THE UPDATES OF RESILIENCE HUTS.

SO THANK YOU.

UM, I'LL HAND IT OVER BACK TO ONE.

THANK YOU, JEFF.

UM, NEXT SLIDE, UH, IMPLEMENT, PASS CORRECTIVE ACTIONS, UH, MITIGATION ACTIONS AND RECOMMENDATIONS RELATED TO DISASTER PREPAREDNESS AND RESPONSE.

AND FOR THIS, UH, THIS SLIDE I'M GOING TO ASK LINDA LBS ADAMS HAS COME UP TO THE PODIUM AND GIVE US AN UPDATE AS TO HOW WE'RE MOVING FORWARD WITH OUR CORRECTIVE ACTION PROCESS.

OKAY.

I LIKE TO FOCUS MORE SO ON THE RECOMMENDATIONS PART, UM, FOR THE AFTER ACTIONS RECOMMENDATIONS WITH THE WINTER STORM URI, THERE WERE 132.

NEXT SLIDE, PLEASE.

THERE WERE 132 RECOMMENDATIONS THAT WERE IDENTIFIED OUT OF THOSE HUNDRED 32 RECOMMENDATIONS.

WE CAME TO YOU IN JANUARY, WE HAD EVALUATED AND WE HAD DINNER.

WE IDENTIFIED 32 OF THOSE THAT WE COULD IMMEDIATELY BEGIN WORK ON.

AND THEY HAD, WHICH HAD A HIGH IMPACT, BUT REQUIRED LITTLE TO NO RESOURCES AND LITTLE TO NO BUDGET.

THIS SLIDE IS WHAT WE PRESENTED TO YOU BACK IN JANUARY OF WHERE WE WERE, WE HAD COMPLETED FIVE, WHICH WAS 15% WITHIN THE FOCUS AREAS OF COMMUNICATIONS, PLANNING, AND PREPAREDNESS TRANSPORTATION LOGISTICS, AND ONE IN LOGISTICS AND SUPPLY CHAIN.

AND WE WERE IN PROGRESS.

WE HAD 12, WHICH WAS 37.5%.

AND WE WERE WAITING UPDATES ON 15 OF THOSE, WHICH IS 46.9%.

NEXT SLIDE, AS OF JUNE, WE'VE COMPLETED 10 MORE, WHICH, UH, WHICH IS TOTAL OF 15, WHICH MAKES THAT 47% WITHIN THE FOCUS AREAS OF COMMUNICATION, PLANNING, AND PREPAREDNESS AND LOGISTICS WITHIN COMMUNICATIONS OR SEVEN OF THEM.

ONE EXAMPLE YOU HEARD ABOUT WAS THE READY CENTRAL TEXAS CAMPAIGN.

WE EXTENDED THE LANGUAGE ACCESS, UM, IN THAT CAMPAIGN, UM, IN THE FOUR, THERE WERE FOUR IN PLANNING AND PREPAREDNESS.

ONE OF THE, AN EXAMPLE THAT I'M GIVING TO YOU IS THAT WE CLOSED WAS SOLIDIFYING

[00:15:01]

THE ROLE OF THE EQUITY OFFICE IN OUR EMERGENCY OPERATIONS CENTER, UM, WHICH WAS SIGNIFICANT FOR US BECAUSE IN THE FOUR LOGISTICS AND SUPPLY CHAIN, THE EXAMPLE THAT I'M GOING TO USE TO YOU IS HOW WE UTILIZE THE EQUITY OFFICE TO HELP US.

UM, IN OUR DISTRIBUTION SERVICES WERE UTILIZED.

WE WERE ABLE TO BETTER UTILIZE AN E AN EQUITY LENS WITH, UH, THE DISTRIBUTION OF SERVICES IN OUR RECENT EVENTS.

AND IN PROGRESS, WE STILL HAVE, WE HAVE EIGHT, WHICH IS 25% AND, UH, WAITING, UH, UPDATES.

WE HAVE NINE, WHICH IS 28%.

NEXT SLIDE, PLEASE.

ALSO AT THE MEETING, WE TALKED ABOUT OUR PLANS TO CREATE A SYSTEM THAT HOUSES ALL THE RECOMMENDATIONS IN A CENTRAL LOCATION THAT WILL BE ACCESSIBLE TO EVERYONE FOR TRANSPARENCY.

WELL, WE'RE EXCITED TO INTRODUCE TO YOU TODAY, THE NEW CRIS SYSTEM, CHRIS STANDS FOR COMMUNITY RESILIENCY IMPROVEMENT STATUS PORTAL.

THIS SYSTEM WAS DEVELOPED BY CITY OF AUSTIN AND TRAVIS COUNTY, AND IT'S A DYNAMIC PORTAL THAT FEATURES AFTER X REPORTS FROM SIGNIFICANT EVENTS.

THE SYSTEM IS VERY USER-FRIENDLY.

IT ALLOWS YOU TO TRACK STATUS OF RECOMMENDATIONS BY TAKING A HOLISTIC VIEW WITH THE DASHBOARD OR DRILLING DOWN INTO THE EVENT BY THE RECOMMENDATION.

IT ALSO ALIGNS WITH FEMA FEDERAL EMERGENCY MANAGEMENT AGENCY STANDARDS, WHICH IS CATEGORIZED IN BY MISSION AREAS.

AND THEY'RE INCORPORATED CORE CAPABILITIES ARE WITH CORPORATED INTO THE MISSION AREAS.

THE SYSTEM WILL BE PUBLICLY AVAILABLE IN JULY AT DATA THAT AUSTIN, TEXAS.GOV.

NEXT SLIDE, PLEASE.

THE DATA HOUSED IN CRIST ARE 10 EVENTS DATING BACK TO 2013, AND THEY THEY'RE ALL HAVE BEEN LOADED INTO THE PORTAL.

I WILL NOT READ THEM ALL, BUT YOU'LL HAVE THEM AS BACKUP, BUT THEY, THEY ARE IN THE SYSTEM WE'RE CURRENTLY RIGHT NOW.

NEXT SLIDE.

THIS IS A SNAPSHOT OF WHAT YOU'RE GOING TO SEE.

WHEN YOU GO INTO THE PORTAL, YOU WILL, THE BEGINNING PART OF IT WILL BE AN INTRODUCTION.

IT TELLS YOU ABOUT CHRIS, TELL YOU WHAT'S IT ABOUT THE THING YOU SEE THE DASHBOARD.

AND THIS IS JUST A SNAPSHOT IN TIME.

UM, KEEP IN MIND THAT IS DYNAMIC.

IT DOES REFRESH EVERY TWO HOURS.

SO THE DATA WILL BE READILY AVAILABLE AND SHOULD BE.

WE'RE HOPING THAT IT'S, THAT IT WILL BE AS CURRENT AS CURRENT.

WE'RE TRYING TO GET THERE AS CURRENT AS POSSIBLE AT THE TOP OF THE DASHBOARD OF THIS, OF THE, OF THE SNAPSHOT, YOU'LL SEE WHERE YOU CAN ACTUALLY SEARCH BY EVENT.

YOU CAN SEARCH BY MISSION AREA.

AND THE SECOND, THE THIRD ONE IS GOING TO BE BY CORE CAPABILITY.

WHEN YOU LOOK AT THE TOP TO MY RIGHT, THE RECORD COUNT, THERE ARE 1,147 RECOMMENDATIONS THAT ARE IN THE SYSTEM RIGHT NOW.

WHEN YOU LOOK AT THE PIES, THEY ARE DESIGNATED BY THE RECOMMENDATION BY MISSION AREA, WHICH IS BASED OFF OF FAMOUS STANDARDS.

AND THIS SECOND PIE IS BASED OFF OF STATUS.

AND YOU CAN SEE WHERE THE, UM, IT TELLS YOU WHERE IT'S COMPLETED IN PROGRESS CLOSED AND NOT START IT.

WHEN YOU DRILL FURTHER DOWN INTO THE SYSTEM, YOU'LL SEE AT THE BOTTOM, YOU'LL SEE WHERE YOU CAN ACTUALLY CLICK ON THE RECOMMENDATION.

AND THE RECOMMENDATION WILL, YOU CAN GET A FURTHER, YOU CAN GET FURTHER DETAILS ON THE STATUS OF WHAT, OF EACH RECOMMENDATION BUILDING THE SYSTEM.

WE HOPE THAT THIS ALLOWS FOR INFORMATION TO BE AVAILABLE TO YOU AT ALL TIMES.

AND WE ALSO HOPE THAT THIS IS A WAY OF BEING TRANSPARENT IN REGARDS TO ALL OF OUR RECOMMENDATIONS.

I WILL NOW TURN IT BACK OVER TO ACM RAY RAY, OR YOU NOT SO THIS IS, SO THIS RECOMMENDATION HAS TO DO WITH RESOURCE STAFFING WITHIN HOMELAND SECURITY, EMERGENCY MANAGEMENT.

I THINK OVER THE LAST TWO YEARS, WE'VE CLEARLY SEEN WITH, UH, WHAT, WITH THE PANDEMIC, UH, RESPONDING TO THE NORMAL COURSE OF EMERGENCIES IN 2020 AND 21, AS WELL AS WINTER STORM ORI.

WE HAD A SENSE THAT THERE WAS MORE RESOURCING NEEDED, AND CERTAINLY THE AUDITOR'S REPORT CLEARLY POINTED OUT WHERE AREAS ARE THAT WE NEEDED TO FOCUS.

SO WE'VE COMPLETED AN EVALUATION WITH THE VSAM AND HAVE COME FORTH IN THE SHORT TERM WITH REPO REALLOCATING, SOME LONGSTANDING VACANCIES FROM OTHER OFFICES INTO HAYSOM IN ORDER TO START THE PROCESS OF BEEPING UP, UH, ITS CAPABILITY.

UH, YOU SEE HERE, TWO OF THEM ARE GOING TO BE, UH, FOCUSED ON RESILIENCY HUB ACTIVITIES.

THIS IS MEANT TO UNLOAD IF YOU WILL, OR LET SHIP THE LOAD FROM THE SUSTAINABILITY OFFICE, WHICH AGAIN,

[00:20:01]

I WANT TO RECOGNIZE HAS DONE SUCH A GREAT JOB OF LAYING THE FOUNDATION FOR OUR CHIEF REAL ZEAL RESILIENCY OFFICER ALARA PITINO IN ORDER TO CARRY THE BALL FORWARD TO OTHER OF THOSE POSITIONS THAT ARE GOING TO BE FOCUSED ON DOING THE WORK THAT'S REQUIRED, AGAIN, PARTICULARLY AROUND MASS CASUALTY COORDINATION, WHICH WILL BE VERY HELPFUL.

AND AGAIN, EXTENDING THE CAPABILITY OUTREACH INTO THE COMMUNITY AND HELPING THE COMMUNITY BE PREPARED AS WELL AS STAFF TO BE PREPARED TO RESPOND.

UM, SO THE FOCUS FOR HOUSTON NOW GOING FORWARD IS TO FILL THOSE VACANCIES, RECLASSIFIED THOSE FOUR POSITIONS SO THAT THEY CAN BEGIN FILLING THEM.

UH, AND THEN I WOULD SAY, UH, THE POSITIONS THAT WE'VE IDENTIFIED THAT ARE NECESSARY TO BEEF UP, UH, HE SUMS CAPABILITY.

THEY WILL BE ADDRESSED IN THE UPCOMING PROPOSED, UH, FISCAL YEAR 23 BUDGET.

NEXT SLIDE PLEASE.

UM, GO BACK ONE, THERE YOU GO.

UPDATE POLICY AND PROCESS FOR ENSURING ADEQUATE STAFF ARE TRAINED AND AVAILABLE TO RESPOND TO DISASTERS.

UH, WE'VE, WE'VE DONE MAJOR, UH, WORK IN THIS, IN THIS, IN THIS AREA.

THE, THE MAIN THING IS HERE IS WE, WE S WE ARE CONDUCTING MONTHLY COORDINATED MEETINGS WITH DIFFERENT CITY DEPARTMENTS WITH THEIR SINGLE POINTS OF CONTACT IN ORDER TO ENSURE THAT WE'RE COORDINATING WITH THE DEPARTMENTS, LOOKING AT WHAT THE UPCOMING TRAINING AND EXERCISE SCHEDULES LOOK LIKE, UH, MAKE SURE THAT THE DEPARTMENTS ARE UP TO DATE WITH WHAT INFORMATION THEY NEED TO BE COORDINATED WITH THEIR, WITHIN THEIR DEPARTMENTS TO ENSURE THAT THEIR PERSONNEL IS TRAINED AND READY FOR THE UPCOMING, UM, UM, DISASTER SEASON.

AND SO W W W THIS IS A MONTHLY MEETING THAT WE ARE, THAT WE'RE HOLDING.

AND IN FACT, THERE'S A MEETING TAKING PLACE RIGHT NOW, AS WE SPEAK TO ENSURE THAT WE'RE CLOSING THE GAP BETWEEN, UH, TH THE, THE LEVEL OF READINESS AND PREPAREDNESS BETWEEN THE DIFFERENT CITY DEPARTMENTS AS WELL.

UM, WE'RE ALL IN ADDITION TO THAT, WE'RE ALSO EXPLORING OTHER WAYS OF, UH, OF, UH, IDENTIFYING THE STAFFING RESOURCES.

UH, SPECIFICALLY WE ARE LOOKING AT, UH, WHAT CONTRACTORS COULD BE A PLACE ON STANDBY OR UNDER CONTRACT TO ASSIST IN, IN, UH, THE CITY IN RESPONDING TO FUTURE DISASTERS, AS WELL AS USING TEMPORARY AGENCIES TO FILL SPECIFIC POSITION GAPS.

UH, IN THE FUTURE, WE HAVE BROUGHT ON BOARD A TEMPORARY, UH, PERSONNEL RESOURCE MANAGER, A TEMPORARY POSITION THAT IS WORKING WITH, UH, THE HUMAN RESOURCES DEPARTMENT TO IDENTIFY AVAILABLE STAFF IN, IN THE EVENT OF A, OF A, AN EMERGENCY OR DISASTER.

AND THEIR ROLE IS TO WORK WITH HRD TO ENSURE THAT WE ARE, UH, FINDING WHAT RESOURCES MAY BE AVAILABLE FROM DIFFERENT DEPARTMENTS TO BETTER ASSIST, UH, IN THE EVENT OF AN EMERGENCY OR DISASTER.

UH, LASTLY, I WANT TO KIND OF, YOU, YOU MIGHT'VE HEARD ME MENTIONED THIS BEFORE, BUT WE ARE UTILIZING RECENTLY RETIRED CITY EMPLOYEES THAT, UH, ARE, HAVE BEEN WILLING TO COME OUT OF RETIREMENT AND ASSIST THE COMMUNITY IN THE EVENT OF AN EMERGENCY OF DISASTER, WHERE, UM, WE CALL THEM THE DISASTER RESERVISTS.

AND THESE ARE, UM, IN LOTS OF DIFFERENT AREAS AND TO INCLUDE, UM, UH, PURCHASING AND ACCOUNTING, AS WELL AS OTHER AREAS IN, UH, FROM FIRE POLICE AND EMS AND, UM, FACILITIES AND FLEET AND OTHER DIFFERENT, UM, VENUE, ANYBODY THAT IS A REASONABLY CITY RETIRED EMPLOYEE THAT IS WILLING TO, UH, WILLING TO BE A PART OF THE DISASTER RESERVE IS WE'RE IN THE PROCESS OF FORMALIZING THAT PROCESS OF RECRUITING AND, AND, AND BETTER STRENGTHENING THIS PROGRAM.

AS WE MOVE FORWARD.

WE THINK THAT THIS IS A WAY OF, OF LEVERAGING EXPERTISE THAT WE'RE, UH, THAT, UM, EMPLOYEES HAVE ACQUIRED, UH, IN THEIR CAREERS WITH THE CITY AND, AND GIVE THEM AN OPPORTUNITY TO HELP THE COMMUNITY, UH, IN THE FUTURE, IF, IF THERE IS A, AN EMERGENCY OR DISASTER THAT REQUIRES THAT TO HAPPEN.

NEXT SLIDE NUMBER SEVEN IS ENSURE THE CITY HAS ADEQUATE EMERGENCY SUPPLIES AND EQUIPMENT FOR FUTURE DISASTERS.

UH, WE HA HAVE SECURED A SPECIFIC, UH, QUANTITIES OF WATER, UH, AND, AND MEALS READY TO EAT, UH, FROM A COMPANY CALLED HEATER MEALS AND OTHER KEY RESOURCES AND SUPPLIES WHERE, UM, WE ARE, UM, STORING THEM.

AND THE QUANTITIES THAT WE'RE ABLE TO KEEP IS, IS REALLY DEPENDENT ON THE AVAILABLE, UH, WAREHOUSE SPACE THAT WE HAVE.

UM, AND, BUT WE HAVE, UH, UM, UM, SECURED THOSE RESOURCES AND THEY'RE INTENDED TO BE A, A, A BRIDGE TO ALLOW US TO THEN IN THE EVENT OF AN EMERGENCY, HAVE SOMETHING IN PLACE THAT WILL ALLOW US TO THEN GET ADDITIONAL RESOURCES FROM OUTSIDE OF THE AREA.

UH, ALSO WANTED TO LET YOU KNOW

[00:25:01]

THAT WE'RE WORKING ON A DISASTER FOOD AND DRINKING WATER APPENDIX TO THE MASS CARE PLAN.

AND THIS IS, UH, UH, INTENDED TO ENSURE THAT WE ARE, UH, BETTER ALIGNED AND, AND, AND HAVE A BETTER SYSTEM IN PLACE TO, UH, UH, FOOD SHORTAGES AND AS WELL AS BE ABLE TO, UH, HAVE, UM, A, A CLOSER CONNECTION WITH COMMUNITY BASED ORGANIZATIONS, AS WELL AS WE RESPOND TO THE NEED FOR FOOD AND WATER IN AN EMERGENCY ALSO, UH, ADDITIONAL WORK IS GOING TO BE REQUIRED TO LOOK AT THE, UH, THE DEVELOPMENT OF A LOGISTICS SUPPLY CHAIN MANAGEMENT STRATEGY.

THE HOPE IS IF THAT, IF WE DEVELOP THIS, UH, SUPPLY CHAIN MANAGEMENT STRATEGY, IT WILL MAKE US MORE RESILIENT AND LESS VULNERABLE TO THE IMPACTS THE NATIONAL WORLDWIDE SHORTAGE IMPACTS THAT ARE FACING THE, UM, FACING COMMUNITIES, UH, AT THIS TIME, UH, EVERYTHING FROM, UH, UH, FUEL SHORTAGES, AS WELL AS BABY FORMULA SHORTAGES, WE NEED TO BE LESS DEPENDENT ON ADJUST IN TIME.

UH, SO WE NEED TO BE REALLY LOOK AT A, A, UM, DEVELOPING A STRATEGY THAT MAKES US MORE RESILIENT IN THIS, IN THIS REGARD.

SOME OF THE CHALLENGES THAT WE'RE GOING TO NEED TO OVERCOME IS WE NEED TO IDENTIFY OUT OF ADEQUATE WAREHOUSE SPACE, AS WELL AS STAGING AREAS, AND ALSO THE NECESSARY STAFF TO HANDLE THESE SITUATIONS IN THE FUTURE.

NEXT SLIDE NUMBER EIGHT IS CREATE AND IMPLEMENT A LANGUAGE ACCESS PLAN FOR EMERGENCIES TO ENSURE EFFECTIVE COMMUNITIES, COMMUNITIES RECEIVE ADEQUATE INFORMATION.

AND THIS SLIDE, I'M GOING TO ASK SARAH TO COME BACK TO THE PODIUM AND GIVE US AN UPDATE ON THE PROGRESS THAT WE'RE MAKING IN DISREGARD.

THANK YOU AGAIN.

SO ONE OF THE CHALLENGES THAT WE HEARD OF AND LIVE THROUGH, UM, DURING STORM ERIE WAS THAT STAFF WHO WERE RESPONDING TO THE STORM ALSO DIDN'T HAVE POWER OR WATER.

AND SO ONE OF THE THINGS THAT WE'VE WORKED CLOSELY WITH CPIO TO ESTABLISH IS, UM, INCREASED OUR VENDOR CAPACITIES FOR OUT OF STATE VENDORS, FOR TRANSLATION SERVICES, AS WELL AS WE, AS, AS WELL AS WE HAVE ESTABLISHED A CONTRACT WITH DEAF LINKS FOR ASL INTERPRETATION, BOTH OF THESE BENEFITS WE'VE ALREADY SEEN THROUGH THE HEAT ADVISORY AND HEAT WARNING INCIDENTS LAST WEEK.

UM, AND ALSO JUST SHARE THAT, YOU KNOW, FOR THE FEBRUARY STORM OF 22, AS WELL AS FOR THE BOIL WATER NOTICE CITY STAFF SPENT OVER $17,000 ON TRANSLATION SERVICES FOR JUST THOSE TWO INCIDENTS.

AND SO CONTINUED RESOURCES WILL BE NEEDED AS, AS THESE EMERGENCIES ARISE.

THANK YOU.

THANK YOU, SHARA.

UH, NEXT SLIDE.

UH, THIS IS AN EXAMPLE OF THE, OF THE LANGUAGE ACCESS, UH, THAT HAS SPENT ALREADY TRANSLATE IT.

UM, AND YOU CAN SEE, UM, 10 LANGUAGES.

SO THIS IS THE PART OF OUR LANGUAGE ACCESS PLAN.

NEXT SLIDE NUMBER NINE, AND SHARE THE CITIES DISASTER RESPONSE EFFORTS ARE EQUITABLE AND MEET THE NEEDS OF VULNERABLE POPULATIONS IN THE COMMUNITY.

UM, A MAPPING REPORT THAT WE'RE, WE'RE MAKING GREAT STRIDES IN THIS AREA.

UH, NOT ONLY HAS THE EQUITY OFFICE, UH, ROLE, UH, BEEN IDENTIFIED IN THE EMERGENCY OPERATIONS CENTERS, UM, OPERATING GUIDELINES, UH, AS WELL.

UH, WE'VE ALSO MADE SOME MODIFICATIONS TO OUR PLAN DEVELOPMENT AND SLPS, UH, IN, IN OUR PLAN DEVELOPMENT PROCEDURES, WHICH WILL NOW INCORPORATE LANGUAGE TO ASSURE THAT, UH, EQUITY IS A PART OF THE, UH, PLAN DEVELOPMENT OR UPDATE PROCESS.

AND IT ENSURES THAT WE WILL HAVE THAT THEIR PARTICIPATION AND IN THEIR CONTRIBUTIONS, IN THE DEVELOPMENT OF DOCUMENTS AS WE MOVE FORWARD.

IN ADDITION TO THAT, UH, WE, UM, UH, MODIFIED, UH, PLAN DEVELOPMENT PROCESS.

UM, THE, UH, THE EQUITY OFFICE IS, UH, HAS BEEN VERY INSTRUMENTAL IN OUR RECENT, UM, RESPONSES.

AND THIS IS AN AREA WHERE WE'RE GOING TO BE SHOWING YOU BY, BY ACTUALLY, UH, PRACTICING, RIGHT? SO AS WE HAVE, UH, IN THE RECENT EMERGENCIES OR DISASTERS THAT WE'RE FACING, UH, WE HAVE UTILIZED THE EQUITY OFFICE VERY SUCCESSFULLY, UH, AND THEY WERE INSTRUMENTAL IN HELPING US IDENTIFY THE APPROPRIATE, UH, UH, POINTS OF DISTRIBUTION IN THE MOST RECENT BULL WATER CRISIS THAT WE HAD AS WELL AS, UH, COME UP WITH A, UH, A SOLUTION FOR THE DELIVERY OF WATER AT RESIDENTIAL HOMES THAT WAS IN COOPERATION WITH CAPITAL METRO AND THE AUSTIN DISASTER RELIEF NETWORK AND EQUITY OFFICE WORKING TOGETHER TO COME UP WITH A SOLUTION,

[00:30:01]

UH, HOW TO MEET THE NEED OF THE COMMUNITY.

SO THOSE ARE EXAMPLES OF HOW WE'RE GOING TO, UH, NOT ONLY, UH, UM, UM, SAY THAT WE'RE GOING TO DO SOMETHING, BUT WE'RE ACTUALLY GOING TO PUT IT INTO ACTION AND DEMONSTRATE, AND YOU'LL BE ABLE TO SEE THAT AS WE MOVE FORWARD.

UM, AND ANOTHER PERFECT EXAMPLE IS THE EQUITY OFFICE WORKED VERY CLOSELY WITH HAYSOM, AS WE WERE IDENTIFYING THE SUPPLIES THAT WE WERE GOING TO BE INCORPORATED IN OUR SHELTER MISSION READY PREPACKAGE, AND THEY WERE ABLE TO LOOK AT OUR LIST AND ENSURE THAT CULTURAL INCLUSION AND EQUITY OF SUPPLIES WERE, UH, UH, PART OF THE PROCESS AND THAT INFLUENCE, UH, DETERMINED THE SUPPLIES THAT WERE ULTIMATELY PUT IN THE, IN THE CONTAINERS AS WE WERE GETTING READY FOR THE LAST WINTER WEATHER SEASON.

NEXT SLIDE, NUMBER 10 DEVELOPMENT OF A PLAN TO INVOLVE COMMUNITY IN DISASTER, PREPAREDNESS AND PLANNING.

UM, AS, UM, AS WAS REPORTED IN THERE IN THE RECOMMENDATION, NUMBER FIVE, UM, A POSITION THAT WAS REALLOCATED BY THE CITY MANAGER, OR, UH, WHAT IS TO FILL THE ROLE OF THE MASS CARE COORDINATOR.

UH, THIS POSITION IS GOING TO BE, UH, INSTRUMENTAL IN HELPING COORDINATE WITH COMMUNITY PARTNERS, COMMUNITY-BASED ORGANIZATIONS, AND FIRST RESPONDERS, AND LOOK AT, UH, WHAT, HOW BEST TO ALIGN THOSE RESPONSE EFFORTS AND MAKING SURE THAT WE ARE, UH, MOVING FORWARD, UH, AS THE COMMUNITY, UM, WE'RE NOT JUST DOING THIS FOR WINTER WEATHER.

IT IS A YEAR ROUND, ALL HAD THIS APPROACH, UH, THAT WERE THERE WERE TAKEN INTO CONSIDERATION AS WE MOVE FORWARD.

UH, IN ADDITION TO OTHER PERFECT EXAMPLES OF HOW WE'RE MEETING THE, THE, THE RECOMMENDATION IS THE RECENT EFFORT THAT WAS UNDERTAKEN BY OUR RESILIENCY OFFICER, WORKING WITH COMMUNITY RESILIENCE TO TRUST, AS WE ARE LOOKING AT TO ADDRESS THE BABY FOOD FORMULA SHORTAGE, AND THAT COORDINATION EFFORT THAT WAS THERE WAS CONDUCTED BY A RESILIENCY OFFICER, AS WELL AS THE WORK THAT IS BEING DONE, UH, WITH THE NEIGHBORHOOD RESILIENCY HUB OUTREACH AND CAMPAIGN.

AND THEN ALSO THE, UM, UM, THE DEVELOPMENT OF PREPAREDNESS GUIDES AND DISASTER FLIERS IN, IN CONJUNCTION WITH GO AUSTIN VAMOS AUSTIN, AND THAT'S WORK THAT WAS, UH, PARTICIPATED BY THE WATERSHED PROTECTION DEPARTMENT, AS WELL AS THE HOMELAND SECURITY AND EMERGENCY MANAGEMENT DEPARTMENT.

SO THOSE ARE ALL PERFECT EXAMPLES OF HOW WE'RE TRYING TO THE INTENT OF THIS RECOMMENDATION.

AND WE WILL HAVE MORE, UH, THROUGH REPORTING IN FUTURE UPDATES, UH, NEXT LIGHT THANK YOU.

ONE AGAIN, COMMITTEE MEMBERS, UH, THERE'S A LOT OF WORK THAT HAS BEEN DONE.

I'M VERY PROUD IN THE TEAM IS VERY PROUD ABOUT THE WORK THAT'S BEEN ACCOMPLISHED YET.

WE UNDERSTAND THAT THERE'S MORE WORK TO BE DONE AS WELL, PARTICULARLY IN THE AREAS OF BRINGING THE RESILIENCY HUB, UH, CONCEPT TO FRUITION, AND CERTAINLY ADDRESSING ALL OF THE RECOMMENDATIONS THAT ARE NOW AVAILABLE ON THE CRISP PORTAL.

THESE EFFORTS ARE NOT ACCOMPLISHED IN SILOS, BUT REALLY AN INTERDEPARTMENTAL COORDINATION AND COLLABORATION, AS WELL AS WITH EXTERNAL STAKEHOLDERS IN ORDER TO MAKE ALL OF THIS WORK.

YOU KNOW, WE ARE REALLY INTENT ON DRIVING TRANSFORMATIONAL CHANGE THAT CAN REALLY CHANGE THE WAY THAT WE DO BUSINESS MORE EFFECTIVELY, AS WELL AS EFFICIENTLY.

REALLY LIKE TO LEAVE YOU WITH THE THOUGHT THAT WE ARE BETTER PREPARED TO RESPOND TO THE NORMAL COURSE COURSES, DIFFERENT, DIFFICULT TO SEE WHAT IS NORMAL THESE DAYS, BUT THE NORMAL COURSE OF DISASTERS THAT WE MIGHT EXPERIENCE AND ARE WELL ON OUR WAY TO BEING ABLE TO RESPOND TO LOW PROBABILITY HIGH IMPACT INCIDENTS LIKE WINTER STORM ALREADY REPRESENTS.

AND SO WITH THAT AGAIN, ON BEHALF OF THE TEAM, UH, WE'RE PLEASED TO BE HERE TO RESPOND TO ANY QUESTIONS THAT YOU MAY HAVE.

THANK YOU.

OKAY.

THANK YOU.

I ALSO HOPE WE'RE, WE'RE PREPARED FOR HIGH PROBABILITY HIGH RISK EVENTS LIKE WILDFIRE, UM, AS WELL AS YOU KNOW, UM, SO THANK YOU ALL FOR THE PRESENTATION AND YOUR WORK, UM, AS IS OFTEN THE CASE IN THIS COMMITTEE, WE'RE GOING TO SPEND A LOT MORE TIME ASKING QUESTIONS ABOUT THE NEXT STEPS.

UM, BUT BEFORE WE, YOU KNOW, DO THAT, JUST WANT TO THANK OUR STAFF.

WHO'VE BEEN OPERATING UNDER EMERGENCY FOR QUITE SOME TIME UNDER DIFFICULT CONDITIONS.

AND, UH, WE VERY MUCH APPRECIATE ALL THE WORK, UM, THAT YOU DO.

AND I THINK, YOU KNOW, PART OF WHAT I IMAGINE, SOME OF OUR QUESTIONS ARE GOING TO BE ABOUT TODAY AND I'LL LET MY COLLEAGUES GO FIRST ON THE QUESTIONS IS GOING TO BE ABOUT MAKING SURE THAT YOU HAVE THE RESOURCES AND SUPPORT THAT YOU NEED TO DO YOUR JOB EFFECTIVELY.

UM, AND, AND I LOOK FORWARD TO OUR CONVERSATION, UM, COUNCIL MEMBER, KELLY, THANK YOU.

[00:35:01]

AND I'D LIKE TO START OFF BY SAYING THAT I UNDERSTAND THIS PRESENTATION TODAY TOOK A LOT OF WORK BY THE HSE STAFF, AND I'M THANKFUL THAT THEY CARRIED THAT LIFT FOR THE COMMUNITY TO MAKE THE CITY OF AUSTIN BETTER EQUIPPED IN REGARDS TO EMERGENCY MANAGEMENT, UM, DIRECTOR ORTIZ.

I WAS ABLE TO ATTEND ONE OF YOUR SESSIONS AT THE TEXAS EMERGENCY MANAGEMENT CONFERENCE IN SAN ANTONIO RECENTLY.

AND I WANTED TO JUST PUBLICLY COMMENT ON YOUR KNOWLEDGE AND ABILITY TO PACK A ROOM FULL OF EMERGENCY MANAGERS FROM ALL ACROSS THE STATE.

I KNOW I APPRECIATED THE PRESENTATION AND THE FEEDBACK FROM PEOPLE WHO I SPOKE WITH AFTERWARDS WAS ABSOLUTELY GLOWING.

IT'S MY HOPE THAT THE CITY OF AUSTIN HAS A WORLD-CLASS HOMELAND SECURITY AND EMERGENCY MANAGEMENT DEPARTMENT THAT OTHERS LOOK TO IN ORDER TO FRAME OUT THEIR OWN PROGRAMS. WE'RE A BIG CITY, AND WE NEED TO ENSURE THAT WE ARE SUCCESSFUL IN THE DISASTER PLANNING PROCESS AHEAD OF TIME, SO THAT WE COME OUT THE OTHER SIDE OF A DISASTER STRONGER AS A COMMUNITY THAN WE WERE BEFORE.

I DO WANT TO SAY, HOWEVER, IT'S IMPORTANT FOR COUNCIL TO FULLY UNDERSTAND THAT IN ORDER FOR YOU TO BE ABLE TO EFFECTIVELY PLAN FOR AND RESPOND TO DISASTERS THAT YOUR OFFICE DOES NEED TO BE STAFFED.

SO OUTSIDE OF THE STAFF THAT YOU MENTIONED IN THE PRESENTATION, I WAS WONDERING IF THERE WERE ANY ADDITIONAL UNMET NEEDS THAT YOU'D LIKE TO SHARE WITH COUNCIL THAT WE CAN HELP ADVOCATE FOR DURING THE BUDGET PROCESS.

UM, AND THANK YOU, UH, REMEMBER FOR THOSE KIND WORDS, UM, UH, SAY THEIR PRESENTATION WAS IN PARTNERSHIP WITH TRAVIS COUNTY AND WE'RE WORKING VERY CLOSELY WITH TRAVIS COUNTY AS WE MOVE FORWARD.

UM, UH, UH, THERE ARE ADDITIONAL RESOURCE REQUESTS THAT WERE, THAT WE SUBMITTED THROUGH THE FY 23 BUDGET PROCESS.

AND, UM, AND, AND THOSE ARE GOING THROUGH THAT PROCESS.

AND I WOULD SAY THAT, UM, THAT YOU'LL SEE THEM AS COME TO YOU, UH, IN, IN THAT MATTER.

SO WE'LL, WE'RE WAITING TO SEE WHAT, UH, YOUR DECISION WILL BE ONCE YOU, THOSE WERE PRESENTED WHEN THE CITY MANAGER PRESENTS HIS BUDGET.

OKAY.

OKAY.

THANK YOU.

AND COULD YOU MAYBE HELP US UNDERSTAND HOW THE COMMUNITY ENGAGEMENT PROCESS WILL LOOK IN REGARDS TO THE SELECTION OF THE SIX RESILIENCY HUBS? LET ME SEE IF I GET SOMEBODY.

SO LET ME, I'LL THINK OF A, AN ATTEMPT TO ANSWER THE QUESTION.

AND SO, UH, I, I THINK THAT COMMUNITY ENGAGEMENT AS IT RELATES TO RESILIENCY HELPS, UH, IT'S GOING TO BE CLOSING HAND WITH THE OVERALL MESSAGE OF PREPAREDNESS AND, AND IT'S IMPORTANT THAT AS WE ENGAGE WITH THE, WITH THE DIFFERENT, UM, NEIGHBORHOODS, UH, LOOKING AT HOW TO BUILD THAT LEVEL OF RESILIENCY LEVEL OF TENACITY IN THE COMMUNITY, THAT WE'RE, THAT, THAT, THAT, THAT WE'RE NOT REINVENTING THE WHEEL, BUT REALLY MORE EXPANDING OF FROM THE, THE FOUR PILLARS OF PREPAREDNESS THAT WE ARE LAYING OUT.

UH, AND THEN LOOKING AT WHAT THE NEIGHBORHOODS ARE, UH, WHAT THE ASSESSMENT OF THE NEIGHBORHOOD HAS IDENTIFIED AS GAPS IN THEIR ABILITY TO BE MORE RESILIENT.

ANYTHING ELSE? NO, UH, I'LL JUST ADD THAT THIS, THIS IS A PROCESS COUNCIL MEMBER THAT WE ARE BEGINNING THROUGH OUR CONSULTANT THAT WAS JUST PROCURED AND THE STEPS ARE BEING OUTLINED.

UM, AS, AS, AS WE CONTINUE TO DEVELOP THAT, UH, SPECIFIC, UH, SCOPE OF WORK, UM, WHAT IS REALLY IMPORTANT IN THIS PROCESS IS TO ENSURE THAT, UM, THE SPECIFIC AREAS THAT HAVE BEEN IDENTIFIED IN, IN THE SIX AREAS THAT THE COMMUNITIES THAT ARE BEING BROUGHT IN IS NOT JUST THROUGH, UM, THE TYPICAL OUTREACH THAT HAS BEEN EMPLOYED, BUT AS MORE MEANINGFUL AND AUTHENTIC.

AND SO IT INCLUDES, UH, LANGUAGES THAT ARE, UH, TAILORED SPECIFICALLY TO THE COMMUNITY.

UM, IT INVOLVES SPECIFIC, UM, UH, MATERIALS WORKSHOPS AS WELL, THAT ARE, UM, UH, DESIGNED IN A WAY THAT THE COMMUNITY CAN HELP, NOT JUST, UH, PICK THE LOCATIONS, BUT IDENTIFIED SPECIFIC SERVICES THAT THESE LOCATIONS ARE GOING TO PROVIDE.

UM, AND ULTIMATELY HELP DESIGN WITH THIS FACILITY ULTIMATELY WILL WE'LL PROVIDE FOR THEM.

UM, SO EXACTLY.

YEAH.

I'M SORRY.

I DON'T THINK THAT WE COULD HEAR WHAT YOU SAID, DIRECTOR ORTIZ.

UM, I, I SAID WE, WE NEED TO BE BUILT, UH, BE ABLE TO EMPOWER THEM TO BE MORE RESILIENT.

WELL, AND THEN THANK YOU FOR THAT.

UM, THAT'S ACTUALLY MY LAST AND FINAL COMMENT REAL QUICK.

UM, I JUST WANTED TO TAKE A MOMENT AND REMIND THE COMMUNITY THAT RESILIENCY STARTS WITH PERSONAL PREPAREDNESS.

THAT INCLUDES MAKING A PLAN, BUILDING AN EMERGENCY KIT AND STAYING INFORMED.

THOSE ARE THREE SMALL STEPS THAT EVERYBODY IN THE COMMUNITY CAN TAKE IN ORDER TO MAKE SURE THAT THEIR FAMILY HAS THE BEST OUTCOME WHEN DISASTER STRIKES AND COUNCIL MEMBER TOVA REAL QUICK.

I JUST WANTED TO BRIEFLY HIGHLIGHT ITEM 51 ON OUR AGENDA THIS WEEK, UM, THAT YOU'RE SPONSORING.

I'D LIKE TO CO-SPONSOR THAT.

AND I WILL SAY SO TOMORROW.

UM, I BELIEVE I HAVE SOME, WELL, MAYBE AN AMENDMENT OR TWO IN CONSIDERATION TO PERSONAL PREPAREDNESS THAT I'D LIKE TO BRING FORWARD, AND I'LL POST THAT TO THE MESSAGE BOARD FOR YOU.

[00:40:01]

THANK YOU VERY MUCH, EVERYONE.

THANK YOU, COUNCIL MEMBER TOVA UM, THANKS VERY MUCH.

THIS IS REALLY SUPER HELPFUL, AND I'M REALLY PLEASED TO HEAR ALL OF THE WORK.

UM, A COUPLE OF THINGS THAT I, THAT I TOOK NOTE OF, UM, THE DATABASE TO TRACE THE WRECK, TO TRACK THE RECOMMENDATIONS, CRISP, TO ATTRACT THE RECOMMENDATIONS AND THE PROGRESS.

THAT'S VERY HELPFUL.

UM, REALLY, I'M EXCITED TO HEAR ABOUT THE DISASTER RESERVISTS.

I HAVE A FEW QUESTIONS IN THAT AREA PLANNING WITH, UM, FOR STOCK OF WATER AND FOOD AND OTHER KINDS OF THINGS, WHICH I WOULD ASSUME HAD BEEN PART OF THE PRACTICE IN THE PAST, BUT IT SOUNDS LIKE THERE'S MORE TRANSPARENCY AND INTENTIONALITY AROUND IT HAVING TRANSLATORS OUTSIDE OF TEXAS.

AND I THOUGHT WE SAW LAST WEEK WITH, WITH THE COOLING CENTER, WITH THE PROMOTION OF COOLING CENTERS, A REAL IMPORTANT STEP OF, OF UTILIZING THE RESOURCES, UM, AND LEVERAGING THE RESOURCES WE ALREADY HAVE, BUT ALSO, UH, IMPORTANTLY GETTING THAT WORD OUT IN A VERY INTENTIONAL PUBLIC WAY.

SO THANK YOU.

I THINK THAT'S ALL REALLY GOOD, GOOD PROGRESS WITH REGARD TO THE DISASTER TRAY RESERVISTS.

I HEARD, UM, MR. DIRECTOR ORTIZ, THAT YOU SAID THOSE WERE RETIRED INDIVIDUALS, ARE THEY ALSO CITY STAFF, CURRENT CITY STAFF AND DEPARTMENTS THAT WOULD NOT NECESSARILY BE PULLED IN TO WORKING, UH, RESPONDING TO A DISASTER SO THAT THERE WILL BE A LITTLE BIT DIFFERENT.

SO, UM, EXIST IN THE CITY STAFF WHERE WE THAT'S THAT ROLE OF THAT PERSONNEL RESOURCE MANAGER, UH, TEMPORARY POSITION THAT I TALKED ABOUT, WE'RE WORKING, WE UTILIZED THAT POSITION, WORKING WITH HRD TO IDENTIFY A WAY OF, OF HOW DO WE IDENTIFY THOSE, THE, THE AVAILABLE POOL OF CITY EMPLOYEES THAT WOULD, CAN BE REASSIGNED OR VOLUNTARY, BE REASSIGNED TO SUPPORT DISASTERS.

UM, AND, AND, AND HOW DO WE WORK THROUGH THAT PROCESS OF HAVING THE, THE, THE RIGHT, UH, INCENTIVE OR COMPENSATION FOR, FOR THAT WORK THAT IS BEING DONE IN, IN, IN SUPPORT OF A DISASTER THEN MAYBE AFTER HOURS, OR IT MAY BE IN LIEU OF, OF, OF WORK.

AND SO WE'RE WORKING THROUGH THAT PROCESS RIGHT NOW, BUT IT'S SEPARATE FROM THE DISASTER RESERVERS, UH, BECAUSE THAT'S WHAT WE LEARNED FROM THE, FROM THE PANDEMIC IS THAT, UH, THE LONGER THE DISASTER IS THE DEPARTMENTS NEED TO GET BACK TO SOME TYPE OF NORMAL OPERATION.

I LIKE THE IDEA OF CALLING THEM ALL DISASTER RESERVE IS JUST FOR CLARITY, BUT THAT'S OBVIOUSLY NOT MY DECISION, BUT SO AS I UNDERSTAND IT, THE DISASTER IS SERVICE OR SORT OF RETIRED FOLKS WHO MIGHT BE PULLED BACK IN.

THEN YOU HAVE A PLAN FOR CITY STAFF WHO WOULD, YOU'RE DOING TRAINING OF CITY STAFF FROM OTHER DEPARTMENTS WHO WOULD SERVE IN THE EOC.

AND THEN THERE'S A THIRD EFFORT GOING ON TO, TO IDENTIFY, UM, TO IDENTIFY THE STAFF OR JUST IDENTIFY, IDENTIFY HOW THEY WOULD BE COMPENSATED.

ARE YOU, ARE YOU PLANNING ON IDENTIFYING AND TRAINING THOSE STAFF WHO ARE OUR KIND OF OUR CITY DISASTER RESERVISTS OUT IN THE DEPARTMENTS WHO WOULD BE PULLED IN, WHO WOULD OFFER TO THAT, EXCUSE ME, UM, THEN THE IDENTIFICATION OF THOSE STAFFS, WHAT ROLE THEY'RE GOING TO PLAY IN A DISASTER AND MAKE SURE THAT THEY'RE TRAINED AND PREPARED AS WE MOVE FORWARD.

SO TRADITIONALLY WHAT WE DO IS WE FOCUS MOSTLY ON SHELTERS, BUT AS THE RECENT EVENTS IN THE LAST COUPLE OF YEARS, WE REALIZED THAT WE HAVE OTHER EXPERTISE THAT MAY BE NECESSARY TO DEAL WITH, UH, UH, RESOURCE MANAGEMENT, UH, POINTS OF DISTRIBUTION AND OTHER ACTIVITIES THAT WE NEED TO BE MORE FLEXIBLE, MORE NIMBLE IN ORDER TO MEET THE, THE DISASTER NEEDS IN THE FUTURE.

AND UNFORTUNATELY, CLIMATE CHANGE IS TELLING US THAT WE NEED TO GET READY.

YEAH.

AND I WOULD SAY COMMUNICATIONS, I HOPE IS ON THAT LIST TOO, OF, UH, WORK THAT PEOPLE PERFORM IN THESE DIFFERENT AREAS.

UM, OKAY.

AND LET'S SEE, HOW MANY VACANCIES DO YOU CURRENTLY HAVE? UM, AND HE SAID RUN NOW, WE ARE WORKING THROUGH, UH, TWO VACANCIES, THREE VACANCIES.

UM, ONE WAS JUST RECENTLY PROMOTED.

SO IT'S RESULTED IN A NEW VACANCY WHERE GOING THROUGH THE HIRING PROCESS OF THAT.

UH, AND ANOTHER ONE WAS A, UH, RECLASSIFICATION THAT JUST GOT APPROVED AND WE HAVE INTERVIEWS SCHEDULED FOR THIS FRIDAY.

AND THEN THE THIRD ONE, UH, UH, NOW THAT WE HIRED THE NEW PUBLIC INFORMATION AND MARKETING MANAGER, UH, SARAH NOW HAS A VACANCY THAT SHE WILL BE STARTING THE HIRING PROCESS FOR THAT VACANCY.

AND, UH, AND SOME OF THESE WERE, UM, UH, VACANCIES, UH, AS A RESULT OF, UM, UM, UH, WORKFORCE MOVING ON TO OTHER BIGGER AND BETTER OPPORTUNITIES.

UNFORTUNATELY WE HAVE TO FILL THOSE GAPS AS BEST AS WE CAN.

YEAH.

I WAS JUST NOTING, NOTING THAT ON SLIDE 19, THAT YOUR PRIORITY WAS TO FILL VACANCIES.

SO I WAS JUST TRYING TO GET A SENSE OF WHAT THOSE ARE.

IT SOUNDS LIKE THEY'RE ABOUT THREE.

UM, AND IN ADDITION TO THE FOUR THAT WE ARE IN

[00:45:01]

THE PROCESS OF RECLASSIFYING, THE TWO FOR THE RESILIENCY HELP AND THE TWO, UH, FOR THE OTHER HEAPS OF NEEDS.

SO, UH, SO IF YOU TAKE SO TOTAL, WE HAVE SEVEN, FOUR THAT WE'RE, THAT THE CITY MANAGER, UH, REALLOCATED TO US, UM, FROM MANAGEMENT SERVICES, I DON'T KNOW SPECIFICALLY WHAT POSITIONS THAT WERE, BUT, UH, IT WAS WITHIN THE, UH, THE MANAGEMENT SERVICES AREA.

AND SO THOSE ARE HAVING TO GO THROUGH A RECLASSIFICATION PROCESS AND WE'RE ABOUT HALFWAY THROUGH THAT.

UM, AND I DID HAVE, UH, AND I THINK THAT'S MY LAST AREA OF QUESTIONS FOR THE MOMENT.

UM, SO YOU HAVE THREE VACANCIES PLUS FOUR, IF IT'S APPROVED IN THE BUDGET FOR, UM, FOR POSITIONS COMING IN FROM, FROM ANOTHER DEPARTMENT, WHICH REQUIRES COUNCIL APPROVAL, THE QUESTION I HAD FOR YOU, AND I'M, I'M REALLY DELIGHTED BY THE WORK THAT'S GOING ON ABOUT AROUND THE RESILIENCE ON PLANNING.

I THINK THAT'S REALLY IMPORTANT AND CRITICAL, AND, UM, I'M EXCITED ABOUT IT.

I THINK IT'S ESPECIALLY, AND I THINK THE PILOT PROGRAM IS TERRIFIC AND THE IDENTIFICATION OF THOSE SIX SITES IS IMPORTANT.

UM, COUNCIL MEMBER KELLY MENTIONED MY FOLLOW-UP RESOLUTION TO THAT, WHICH IS ON THIS WEEK'S AGENDA TO, TO DEVELOP RESILIENCE TOOL KITS.

AND I JUST SEE A HUGE URGENCY BEHIND THAT.

I'M GLAD, SO GLAD THAT WE NOW HAVE OUR CHIEF RESILIENCE OFFICER ON BOARD, BUT THE RESILIENCE TOOLKIT I THINK, IS GOING TO BE CRITICAL BECAUSE AS, AS, UM, MAYOR PART TIME, YOU JUST MENTIONED THE THREAT OF WILDFIRES AS WE SAW DURING THE EMERGENCY, WE, WE DID HAVE, UM, SHELTERS IN CERTAIN AREAS OF TOWN AND NOT, NOT AT ALL IN OTHERS.

AND WE KNOW DISASTERS HAD EVERYWHERE.

SO WE CAN'T, WE REALLY JUST CAN'T AFFORD NOT TO HAVE COMMUNITIES PREPARED AND OTHER AREAS, UM, AND THOSE PLACES PRE IDENTIFIED AND THOSE COMMUNITY GROUPS PRE IDENTIFIED WHO, WHO KNOW HOW TO ASSIST IN THAT KIND OF IN THAT KIND OF TIMEFRAME.

WE SIMPLY JUST CAN'T HAVE ANOTHER, ANOTHER SITUATION LIKE LAST TIME WHERE, UM, YOU KNOW, YOU HAD IMPROMPTU EFFORTS FROM COUNCIL AND COMMUNITY MEMBERS AND OTHERS TO STAND UP, TO STAND UP SHELTERS AT A TIME WHERE LOTS OF FOLKS AROUND THE CITY NEEDED REFUGE.

SO HOPEFULLY THAT, THAT, UM, FOLLOW UP RESOLUTION WILL BE HELPFUL IN THAT AREA.

I DID HAVE A QUESTION ABOUT, I UNDERSTAND THE STRUCTURE FOR THE CHIEF RESILIENCE OFFICER POSITION.

I'M TRYING TO UNDERSTAND, AND MAYBE THE BUDGET IS THE TIME TO TALK ABOUT IT, BUT LET ME JUST AIR THAT.

I'M, I'M INTERESTED TO KNOW WHY THE CHOICES TO MOVE, TO REMOVE RESILIENCE FROM THE WORK OF THE OFFICE OF SUSTAINABILITY AND RECLASSIFY THOSE POSITIONS WITHIN HAYSOM, UM, BECAUSE WHILE THEY ARE, YOU KNOW, PREPARING FOR EMERGENCIES, I LOVE THE TERM THAT YOU USED, UM, FROM OUR CHIEF RESILIENCE OFFICER, THEY'RE ALSO DOING IMPORTANT WORK, UM, DURING BLUE SKY DAYS.

AND SO TO ME, THAT IS THE WORK OF THE SUSTAINABILITY OFFICE IS REALLY CRITICALLY INVOLVED IN, IN CREATING, YOU KNOW, COMMUNITY SUSTAINABILITY DURING AN ONGOING BASIS.

SO I REALLY SEE THAT RESILIENCE WORK VERY MUCH CENTERED WITHIN RESILIENCE.

AND, UM, I GUESS MAYBE THIS IS A QUESTION FOR, UH, JASON ALEXANDER, WHY THE DECISION TO MOVE THE, THE, ON THE GROUNDS RESILIENCE HUB WORK TO HAYSOM RATHER THAN LEAVE IT WITHIN THE OFFICE OF SUSTAINABILITY.

YES, MA'AM.

AND THANK YOU, JASON ALEXANDER, CHIEF OF STAFF.

UM, YOU KNOW, THAT'S A GOOD QUESTION RIGHT NOW THAT THE RESILIENCE OFFICE IS NOT POSITIONED IN A WAY TO HAVE ADDITIONAL STAFFING.

SO IN INTEREST OF TIME, WE DECIDED THAT THE, THE RESOURCES WERE BEST FIT IN HAYSOM THAT PROGRAM WORK IS ALREADY HAPPENING.

UH, LAURA'S ROLE IS ESSENTIALLY, UM, UH, A COLLABORATIVE ROLE WITH HAYSOM.

SO IT JUST MADE SENSE, ESPECIALLY IN THE, IN THE INTEREST OF TIME.

YEAH.

I, I, I LOVE ACTUALLY THAT, UM, THAT THAT POSITION LIVES OUTSIDE OF THOSE INDIVIDUALS STRUCTURES, BECAUSE I THINK IT IS, I THINK IT MAKES SENSE TO PULL, TO PULL AND BE COLLABORATIVE WITH THE DIFFERENT DEPARTMENTS.

I GUESS I REALLY DO NEED TO UNDERSTAND, ESPECIALLY IF THOSE POSITIONS ALREADY ARE WITHIN THE OFFICE OF SUSTAINABILITY.

AGAIN, I THINK, I THINK THE ONGOING DAY TO DAY WORK SEEMS TO BE MUCH MORE CLOSELY ALIGNED WITH THE OFFICE OF SUSTAINABILITY IS MISSION AS, AS, AS I ENVISIONED IT AS ONE OF THE FOLKS WHO I THINK VOTED ON THE CREATION OF THAT OFFICE.

NO, I GUESS I DIDN'T, IT WAS INNOVATION, BUT IN ANY CASE, WE'VE ALL HELPED FUND AND STAFF IT THROUGH THE YEARS.

UM, I JUST SEE THEIR ROLE AS, AS VERY CRITICAL TO THE, TO THE MISSION OF, OF WHAT WE ENVISIONED FOR THE OFFICE OF SUSTAINABILITY.

AND IF I MAY LET ME TRY TO CLARIFY THAT WE ARE NOT TAKING VACANCIES FROM THE OFFICE OF SUSTAINABILITY, RATHER, THE POSITIONS THAT WE ARE NOW SUPPLEMENTING IN HAYSOM ARE, ARE TO CONDUCT THE WORK THAT OTHER EXISTING RESOURCES AND SUSTAINABILITY WERE PERFORMING.

RIGHT? SO WE ARE BASICALLY CREATING A PATHWAY FOR THOSE EMPLOYEES TO GO BACK TO THOSE PROJECTS.

AS WE MENTIONED YESTERDAY AT WORK SESSION, THEY HAVE CLIMATE, UH, PRIORITIES TO DEAL WITH THE VACANCIES ARE IN OTHER, UH, UH, LOCATIONS THROUGHOUT THE MANAGEMENT SERVICES DEPARTMENT.

SO THAT WE ARE NOT TO CLARIFY AGAIN, WE ARE NOT TAKING RESOURCES FROM SUSTAINING.

NO, I'M SORRY.

I MISSPOKE ABOUT IT.

UM, I UNDERSTOOD WHAT, WHAT DIRECTOR ORTIZ WAS

[00:50:01]

SAYING THAT THE POSITIONS ARE ORIGINATING WITHIN MANAGEMENT SERVICES.

I THINK I'M STILL, I'M STILL WONDERING ABOUT THE CHOICE OF PUTTING THEM IN HOUSTON RATHER THAN THE OFFICE OF SUSTAINABILITY, BECAUSE THE DAY-TO-DAY WORK OF THOSE SEEMS TO BE SO CONNECTED TO THE WORK OF THE SUSTAINABILITY OFFICE.

SO THAT'S THE QUESTION.

WE CAN ALSO CHAT MORE ABOUT IT OFFLINE, IF THAT MAKES MORE SENSE.

UM, I THINK PART OF, PART OF THE REASONING BEHIND IT, AND THIS IS A LOT OF IT IS BECAUSE OF THE URGENCY OF TACKLING REALLY WHAT THE SERVICES OF WHAT THE COMMUNITIES ARE, WHICH IS WHAT THE COMMUNITIES NEED IN EMERGENCIES IMMEDIATELY.

UM, AND RIGHT NOW THAT IS WHAT THE WORK THAT HE SAID IS HIS PRIMARY ROLE IS, AND THE WORK THAT DIRECTOR OR TEASES LEADING, UM, THAT IS REALLY THE PRIMARY PHASE THAT IS BEING TARGETED RIGHT NOW IN THE PILOT IN SETTING UP THE PILOT IN THE PILOT PROGRAM, THE SIX AREAS IT'S INITIATING WITH WHAT THESE SITES CAN SERVE TO IMMEDIATELY SERVE AS THE EMERGENCY HUBS AND BUILDING ONTO WHAT THEY DO IN BLUE SKY DAYS.

RIGHT? THIS IS PART OF ULTIMATELY WHAT THE OUTREACH PROGRAM THAT WE'RE KICKING OFF IN THE OUTREACH CAMPAIGN.

THIS KICKING OFF IN THE NEXT FEW WEEKS IS GOING TO HELP IDENTIFY, BUT PRIMARILY THE IMMEDIATE NEED AND THE URGENCY IS FOR THE EMERGENCY COMPONENT OF IT, UM, IN THE LONG, IN THE LONG RUN.

AND AS WE LOOK AT PHASE TWO AND PHASE THREE OF THE PROGRAM IS STANDING UP THOSE, UH, PROGRAMMATIC NEEDS AND SERVICES THAT ALSO LOOK AT ECONOMIC RESILIENCE AND COMMUNITY RESILIENCE AS A WHOLE.

AND THOSE ARE THE ELEMENTS THAT ARE GOING TO BE FURTHER EXPLORED IN THE PHASE TWO AND PHASE THREE, AS WE EXPAND AND SCALE UP THE PROGRAM, NOT JUST WITHIN THE INDIVIDUAL SITES AND THOSE SIX, UH, PILOT LOCATIONS, BUT ALSO CITYWIDE.

THANK YOU FOR THAT EXPLANATION, I THINK, AND I GUESS I AM TRYING TO THINK ABOUT THE LONG-TERM AND THAT'S WHY PHASE TWO AND THREE SEEM REALLY, AGAIN, TO BE JUST PART OF THE OFFICE OF SUSTAINABILITY IS MISSION.

UM, SO ANYWAY, WE CAN, WE CAN TALK MORE ABOUT IT, BUT THANK YOU VERY MUCH.

THANK YOU, COUNCIL MEMBER.

TOVO NOW JUST POINT OUT, I THINK THAT IT WAS A RESOLUTION THAT COUNCIL MEMBER POOL PUT FORWARD, AND I'M PRETTY SURE I WAS A CO-SPONSOR AND I THINK YOU WERE A CO-SPONSOR THAT CREATED THE, THE OFFICE OF THE RESILIENCE CHIEF RESILIENCE OFFICER, IF I'M NOT MISTAKEN.

YEAH.

I THINK I WAS TALKING ABOUT THE SUSTAINABILITY OFFICE.

OH, OKAY.

YEAH.

SORRY.

WHICH I WAS THINKING OUR COUNCIL HAD VOTED ON, BUT IT WAS, IT WAS NOT, IT WAS BEFORE ALL OF OUR TIME.

OKAY.

UM, COUNCIL MEMBER POOL.

DID YOU HAVE ANY QUESTIONS? OKAY, GREAT.

I WILL ASK A COUPLE OF SEVERAL MINE HAVE ALREADY BEEN ANSWERED.

UM, I WANTED TO FIND OUT A LITTLE BIT ABOUT THE MASS CARE, UH, POSITION AND WHAT THAT ROLE WOULD BE.

CAN YOU TELL US A LITTLE MORE, UH, YES.

UH, THE MASS CARE COORDINATOR POSITION.

WHAT WE HAVE IDENTIFIED, UH, IN, IN RECENT DISASTERS IS THAT WE NEED TO DO A BETTER JOB OF CLOSING THE GAP BETWEEN THE DIFFERENT COMMUNITY-BASED ORGANIZATIONS.

UH, THERE ARE OUT THERE IN OUR COMMUNITY THAT ARE WILLING TO HELP OUT IN A DISASTER AND MAKE SURE THAT WE'RE COORDINATING THOSE EFFORTS WITH, WITH OUR, UH, OUR CITY AND COUNTY EFFORTS AS WELL.

UH, SO A MASS CARE COORDINATOR WILL BE TASKED WITH BUILDING, CREATING A COMMUNITY ORGANIZATIONS ACTIVE IN DISASTER AND HAVING A, A, A, A, A PROCESS ABOUT ALL THE DIFFERENT COMMUNITY ORGANIZATIONS CAN BE ENGAGED IN, IN FUTURE DISASTER RESPONSES.

UH, THEY ARE GOING TO BE ENGAGING WITH THE DIFFERENT COMMUNITY-BASED ORGANIZATIONS, UH, ON A CONSISTENT BASIS, AND MAKE SURE THAT WE ARE COLLABORATING IN AREAS WHERE WE SEE COLLABORATION, UH, TO BETTER PREPARE AS WELL AS IN THE RESPONSE.

UH, THERE WILL ALSO BE SUPERVISING SOME OF OUR, UH, OUR SHELTER EFFORTS IN OUR FOOD AND, UH, WATER ACCESS EFFORTS.

AND FOR RON NOW, UH, UM, UM, WE'RE ALSO, WE'LL BE OVERSEEING PART OF THE WORK THAT WE'RE DOING IN THE, IN, UH, UH, RESILIENCY OR RESILIENCY HUBS, UH, ARENA.

I WOULD ASK THAT THIS PERSON ALSO BE SURE THAT THEY ARE, UM, CONNECTING ACROSS THE CITY, UM, AND NOT JUST IN THE EASTERN CRESCENT WHERE WE'RE DOING OUR PILOTS FOR THE RESILIENT TUBS.

I UNDERSTAND THAT THE PILOTS PHASE SHOULD BE FOCUSED ON THE EASTERN CRESCENT.

UM, BUT WE DON'T KNOW HOW THESE DISASTERS ARE GOING TO PLAY OUT.

AND IF WE HAVE NO RESOURCES ON THE WEST SIDE AND THERE'S A DISASTER ON THE EAST SIDE, AND IT CAN'T BE SUPPORTED, WE WILL BE IN TROUBLE AND VICE VERSA.

UM, AND, AND SO THERE IS A RISK IN PUTTING ALL OF OUR RESILIENCE EFFORTS IN ONE AREA OF TOWN FOR THE RESILIENCE OF THE WHOLE CITY.

UM, OBVIOUSLY WE HAVE TO START SOMEWHERE AND THAT'S WHERE THE MOST IMMEDIATE NEED IS.

AND SO THAT'S AN APPROPRIATE STEP.

UM, BUT

[00:55:01]

YOU KNOW, WE DO NEED TO MAKE SURE THAT THE SYNAGOGUES AND THE CHURCHES AND THE, AND THE TEMPLES, UM, YOU KNOW, FOR INSTANCE, ARE ENGAGED THE SCHOOLS, UM, YOU KNOW, ON THE WEST SIDE, BECAUSE WE DON'T HAVE A LOT OF THE OTHER RESOURCES IN TERMS OF THE HUBS THERE AREN'T THE NEIGHBORHOOD CENTERS THERE AREN'T THERE AREN'T THOSE RESOURCES.

UM, SO THE MASS CARE COORDINATORS REALLY GOING TO NEED TO COMPLIMENT WHAT THE RESILIENCE, UM, HUBS ARE DOING, UM, AS WE MOVE FORWARD.

UM, SO I WANT TO MAKE SURE THAT THAT'S PART OF, OF, OF HOW THEY'RE THINKING ABOUT IT.

OBVIOUSLY IT NEEDS TO BE EVERYWHERE.

UM, BUT I, BUT I WANT TO MAKE SURE THAT, THAT WE ARE PROVIDING FOR RESILIENCE ACROSS THE COMMUNITY.

UM, THE OTHER THING THAT I WANTED TO, UM, DIVE INTO IS, UM, THE WAREHOUSING CONSTRAINTS.

UM, I'M HEARING MORE AND MORE THAT THIS IS A, A CHALLENGE WITH OUR EMERGENCY PREPAREDNESS.

I'VE HAD SEVERAL CONVERSATIONS WITH AUSTIN DISASTER RELIEF NETWORK, UM, AND, AND GOTTEN INTO SOME SPECIFICS OF THEIR NEEDS.

UM, MY QUESTION IS WHETHER YOU ARE TUNED INTO THE WORK THAT OUR REAL ESTATE OFFICE IS DOING ABOUT OUR WAREHOUSE NEEDS AND THEIR CURRENT PROJECT FOR THAT, YES, WE ARE, UH, WORKING REAL CLOSELY WITH, UM, UH, THEY'RE ALL XANDER, UH, IN, IN THOSE EFFORTS.

UM, W W WAREHOUSING, UM, AS A, UM, AS SOMETHING THAT IS GOING TO BE VERY CRITICAL IN OUR ABILITY TO MAINTAIN A LOCAL STOCK PILE OF RESOURCES, TO BE ABLE TO SUPPORT FEW TO DISASTERS AT A STATE LEVEL.

I THINK THIS IS SOMETHING THAT EVEN THE STATE OF TEXAS HAS REALIZED, AND THEY HAVE DEPLOYED, UH, SIX, UH, STRATEGIC, REGIONAL STATE WAREHOUSES IN ORDER TO BE ABLE TO SUPPORT A STATEWIDE DISASTERS.

WE, UM, HAVE RECOGNIZED THAT, ESPECIALLY IN THE ER, UM, AND THE BEGINNING OF, OF THE, OF THE HURRICANE HARVEY, THE, UH, 2018, UH, BOWL WATER CRISIS, THE, UH, THE WINTER STORM URI, THE PANDEMIC ALL HAVE, UM, ALL THOSE CORRECTIVE ACTIONS HAVE RESULTED IN.

WE NEED TO IDENTIFY A, A SUITABLE CLIMATE CONTROL WAREHOUSE IN ORDER TO BE ABLE TO MAINTAIN ADEQUATE EMERGENCY SUPPLIES ON HAND TO SUPPORT EMERGENCIES AND BE LESS DEPENDENT ON JUST IN TIME, UM, WHICH AS YOU CAN SEE, UH, AS IMPACTED GREATLY IN A, A SUPPLY CHAIN, UH, CRISIS.

THANK YOU.

I'M NOT SURE THAT IT WAS DARRYL ALEXANDER, WHO, WHO WAS, IT WAS ANDY AND REAL ESTATE THAT I THINK WE WERE, WE'VE BEEN TALKING WITH.

AND, AND I SAY THIS BECAUSE THIS IS PART OF OUR EFFORTS TO MOVE FROM, UM, LEASED PROPERTIES TO OWN PROPERTIES.

UM, AND THEY'RE DOING THAT VISIONING RIGHT NOW FOR OUR WAREHOUSES.

UM, AND I THINK IT'S REALLY IMPORTANT THAT HE SOME BE INVOLVED IN THOSE CONVERSATIONS, BOTH FOR HAYSOM, UH, BUT ALSO FOR THESE KEY NONPROFITS THAT WORK WITH US.

UM, YOU KNOW, WHEN I TALK WITH ADRF, THEY HAVE, YOU KNOW, IT'S NOT A HUGE AMOUNT OF WAREHOUSE, YOU KNOW, IT'S LIKE 10,000 SQUARE FEET THAT THEY NEED OR SOMETHING, WHICH IN THE SCHEME OF THINGS DOESN'T SEEM THAT BIG.

UM, BUT, YOU KNOW, CAN WE BUILD THAT INTO, YOU KNOW, IF WE'RE GOING TO DO A CENTRAL WAREHOUSING AREAS, YOU KNOW, ARE THERE WAYS TO BUILD, YOU KNOW, TO BUILD THAT, UM, FOR THAT ACCESS FOR OUR NONPROFITS AS WELL, UM, WHEN THEY HAVE ACCESS TO SOME OF THESE SUPPLIES THAT WE MAY OR MAY NOT HAVE, OR WE'RE RELYING ON THEM TO HOLD THOSE.

YEAH.

IN, IN THE OFFICE OF REAL ESTATE, WE'RE WORKED WITH MICHAEL GATES AND HE'S HELPED US IDENTIFY DIFFERENT LOCATIONS THAT MAY BE AVAILABLE FOR LEASE OR PURCHASE.

BUT THAT'S THE, THE QUESTION IS, UH, SECURING THE FUNDING FOR EITHER A LEASE OR A PURCHASE, UH, TO ADDRESS THOSE NEEDS.

OKAY.

BUT THERE IS ALSO A WHOLE, LIKE A, A STRATEGIC PROCESS FOR OUR WAREHOUSES THAT I WANT TO MAKE SURE THAT YOU ARE LOOPED INTO.

YES.

UM, OKAY.

UM,