[00:00:01]
WE GET STARTED? YEAH.IT'S 6:56 PM UM, AND WE ARE AT THE AUSTIN ENERGY MUELLER HEADQUARTERS.
UH, I WOULD LIKE TO CALL THE JANUARY, 2023
[CALL TO ORDER]
MEETING OF THE MUSIC COMMISSION TO ORDER, UH, CHAIRPERSON PATTERSON IS OUT TODAY AS WELL.I'LL BE FACILITATING THE MEETING.
UM, UH, NO PUBLIC COMMUNICATION, UH, RIGHT, KIM.
SO WE WILL MOVE ON TO APPROVAL OF MINUTES.
[APPROVAL OF MINUTES]
UH, IF EVERYONE HAD AN OPPORTUNITY TO REVIEW THE MINUTES FROM, UH, THE NOVEMBER 7TH MEETING OF THE MUSIC COMMISSION, PLEASE, UH, SOMEONE MOTION TO APPROVE, UH, MOTION TO APPROVE.UH, MOVING ON TO THE, UH, NEXT AGENDA ITEM.
[2. Discussion and possible action following update on the Cultural Trust from Anne Gatling Haynes, Chief Transaction Officer, Austin Economic Development Corporation (AEDC).]
DISCUSSION AND POSSIBLE ACTION FOLLOWING UPDATE ON THE CULTURAL TRUST FROM, UM, ANNE GATLING HAYES.UH, SHE IS, UM, UM, ONLINE CHIEF TRANSFORMATION, UH, TRANSACTION OFFICER AUSTIN ECONOMIC, UH, DEVELOPMENT, UH, CORPORATION.
I THINK I'M SORT OF, IS IT REALLY QUIET? BETTER NOW? OKAY.
I'M GONNA TRY AND SPEAK REALLY LOUD.
SOMETIMES MY COMPUTER IS A LITTLE PROBLEMATIC, BUT I CAN TRY AND COME BACK IN WITH MY PHONE IF YOU PREFER.
I'M GONNA REALLY CLOSE TO THE COMPUTER, SO SORRY.
UM, SO TONIGHT, I REALLY APPRECIATE THE TIME TO COME BACK AND SPEAK WITH YOU ALL.
I WAS LAST HERE IN NOVEMBER, AND I BELIEVE MANY PEOPLE THAT ARE, UH, HERE TODAY IN QUORUM WERE ACTUALLY AT THAT MEETING.
AND SO WHAT, THIS IS ACTUALLY A MANY OF THE SLIDES ARE ACTUALLY A REPEAT FROM BEFORE.
SO I'M GONNA GO THROUGH THEM PRETTY QUICKLY TO THE LAST COUPLE SLIDES, WHICH ARE REALLY THE UPDATE.
UH, WHEN I WAS LAST WITH YOU ALL IN NOVEMBER, UH, WE WERE REALLY WORKING VERY DILIGENTLY ON FEASIBILITY OF 14, UH, PROJECTS THAT ARE ON THE LONG LIST, WHICH IS THE INTERMEDIATE LIST.
UH, AND WE ARE WORKING VERY CLOSELY WITH CITY LEGAL, UH, CITY ECONOMIC DEVELOPMENT DEPARTMENT, AND OTHERS TO REALLY CONFIRM A LOT OF THE VERY SPECIFIC TERMS THAT WE NEED TO NEGOTIATE WITH BOTH OPERATORS OR ORGANIZATIONS THAT WERE ON THE LONG LIST, AS WELL AS PROPERTY OWNERS.
UM, AND IN THAT PROCESS, UH, WE DID DETERMINE THAT THERE WERE A COUPLE OF PROJECTS THAT COULD MOVE FORWARD OF THE BOND FUNDED PROJECT SPECIFICALLY.
SO THOSE WERE PRESENTED TO COUNCIL ON DECEMBER 6TH IN WORK SESSION AND VOTED ON BY COUNCIL ON THE EIGHTH.
AND SO THOSE ARE THE REALLY WHAT I WANNA BRING YOU UP TO SPEED ON.
SO, AND I'M PRETTY SURE MANY PEOPLE WERE HERE AT THE NOVEMBER PRESENTATION, AND I'M, AND I'M HAPPY TO GO BACK TO SOME OF THESE BACKGROUND SLIDES IF WE NEED TO.
SO IF WE COULD GO TO THE NEXT SLIDE, NEXT SLIDE AFTER THAT, MAYBE THREE.
YEAH, AND I THINK JUST MOSTLY, UM, THIS IS PROBABLY THE GOOD ONE TO STOP ON, WHICH ARE, THESE ARE THE THREE SETS OF FUNDS THAT WE HAVE TO WORK WITH FOR THIS ROUND OF THE CULTURAL TRUST.
AND AS YOU ALL KNOW, UH, THIS IS A NEW PROCESS.
I KNOW THAT BOTH THE CITY DEPARTMENTS AND OTHERS IN THE COMMUNITY HAVE BEEN WORKING ON THIS FOR A VERY LONG TIME.
WE ARE FAIRLY NEW AT IT IN TERMS OF ABOUT A YEAR FROM THE TIME WE RELEASED THE R F P, UH, TO THE, THE VERDICT COUNCIL IN DECEMBER.
UM, IT'S MORE TIME THAN ANY OF US WANNA SPEND BECAUSE WE KNOW THE NEEDS ARE QUITE GREAT OUT THERE.
AND WE ALSO KNOW FROM OUR PROCESS THUS FAR THAT THE DOLLARS THAT WE HAVE TO SPEND ARE NOT NEARLY ENOUGH TO SOLVE THE CRITICAL ISSUE THAT WE HAVE IN AUSTIN.
UM, AND SO REALLY THE MAJORITY OF WORK HAS BEEN ACROSS ALL OF THE LONG LIST, BUT I WOULD SAY THE DETAILED FEASIBILITY IN THE LAST COUPLE OF MONTHS REALLY WERE ABOUT THE SPECIFIC BOND FUND PROJECTS.
WE'VE REALLY TRIED TO FOLLOW BOTH WITH OUR QUALIFICATIONS, THE R F P SCORING, AND AS WELL SELECTION AND FEASIBILITY ON THE LONG LIST IS ALIGNED TO THE JOINT MUSIC AND ARTS COMMISSION RECOMMENDATIONS, I BELIEVE FROM 2021.
GO TO THE NEXT ONE, AND AGAIN, WE CAN GO BACK INTO ANY DETAIL THAT Y'ALL WANT.
REALLY GETTING DOWN TO THAT LONG LIST WAS LAST JUNE, AND THE MONTHS SINCE THEN HAVE REALLY BEEN AROUND FEASIBILITY.
AND I'LL TALK ABOUT WHAT THAT EVALUATION HAS BEEN.
NEXT ONE, UM, AND I THINK I HAD THIS BEFORE TOO.
REALLY, THE LONG LIST DOES ENCOMPASS A LOT OF VARIETY OF DIFFERENT SPACES.
WE ARE GOING TO TRY AND DO AS MANY OF THE PROJECTS AS WE CAN, GIVEN THE SMALL, UM, RESOURCES THAT WE HAVE.
UM, AND WE WON'T BE ABLE TO DO EVERYTHING THAT EVERYBODY WOULD LIKE TO SEE, BUT WE'RE CERTAINLY GOING TO TRY AND DO MEANINGFUL INVESTMENTS
[00:05:01]
IN DOING AS MANY VARIETY OF SPACES THAT SUPPORT THE COMMUNITY AS WE CAN.NEXT ONE, UM, WE REALLY LOOKED AT THE FIT WITH FUNDING SOURCES.
THAT WAS PRIMARY BECAUSE EACH OF THE DOLLARS THAT WE HAVE IS KIND OF PERSNICKETY WITH WHAT IT REQUIRES.
BOTH OF THE POTENTIAL OPERATOR AND OF THE PROPERTY OWNER, UM, LOOKED AT ORGANIZATIONAL CAPACITY SITE CONTROL FOR THOSE THAT WERE EXISTING SPACES, UM, NEGOTIABILITY THAT RELATES MORE TO WHETHER OR NOT, UM, BECAUSE OF THE CONDITION WITH THE PROPERTY OWNER, HOW IS THERE A POTENTIAL DEAL THAT COULD BE WORKED BASED ON THE FUNDING SOURCES, UH, PROJECT ECONOMICS.
AND WE WAITED EACH OF THE PROJECTS THAT WE LOOKED AT, UH, FOR EQUITY.
SO IN THE INITIAL SCORING THAT LED TO THE LONG LIST, ABOUT 30 OR 65 POINTS, DEPENDING ON EXISTING SPACE.
EX EXISTING VENUES OR NEW VENUES WERE POINTS FOR EQUITY AND INCLUSION RELATIVE TO EVERYTHING FROM PROGRAMMING TO COMMUNITY TO AUDIENCE AND ACTIVITY.
UM, IN THIS FINAL ROUND, WE ACTUALLY WAITED THOSE ON THE LONG LIST FOR THE SCORES THAT THEY GOT FOR EQUITY AND INCLUSION.
AND THAT WAS REALLY IMPORTANT TO US.
CAUSE IT IS A PRIMARY, UM, GOAL OF THE PROGRAM.
UH, WE REALLY DID GET EACH OF THE 14 TO WHAT WE THINK IS AS FEASIBLE AS POSSIBLE, UM, IN CASE ADDITIONAL FUNDS COME DOWN THE LINE.
AND ULTIMATELY BECAUSE WE, WE WANT AS MANY OF THE PROJECTS TO HAPPEN AS POSSIBLE.
UM, AND THEN AGAIN, WE DID REALLY LOOK AT THE PIPELINE OF PROJECTS, NOT JUST IN THAT LONG LIST, BUT THE EXTENT OF THE 45 PLUS ADDITIONAL PROJECTS THAT WE HAVE HAD, UH, COME OUR WAY SINCE THEN.
REALLY SORT OF UTILIZING THAT INFORMATION TO HELP START TO TEE UP NEXT ROUNDS OF INVESTMENTS.
AND I'M GONNA GET TO THAT IN, IN I THINK A SECOND.
SO WE REALLY WILL HOPE TO DO, UH, TWO TO THREE ICONIC VENUE INVESTMENTS AND FIVE TO SEVEN BOND FUNDED PROJECTS.
WE, WE ARE HOPEFUL, UM, BUT WE'VE GOT A LOT OF NEGOTIATION BETWEEN MULTIPLE PARTIES TO GO.
UM, BUT WE ARE ALSO USING THAT PIPELINE TO START TO TEE UP, UM, DOLLARS IN A FUTURE 24.
UH, WE DO KNOW WHAT THE NEEDS ARE.
THE NEEDS ARE CHANGING DAILY, UM, AND WE CERTAINLY WANNA IDENTIFY ADDITIONAL PROJECTS FOR THAT ROUND.
UM, THAT SAID, UH, WE DO NEED TO MAKE SURE THAT THE NEXT SET OF BOND DOLLARS ARE KIND OF DRIVEN TO WHAT THE ACTUAL USES ARE.
IT'S BEEN REALLY HARD TO FIT THE BOND DOLLARS AS CREATED THROUGH THAT INITIAL ELECTION IN 2018 TO THE ACTUALITY OF SOME OF THE PROJECTS WE'RE WORKING WITH.
AND WE CERTAINLY, ONCE WE HAVE A COUPLE OF PROJECTS HAPPENING, WE ARE CONVINCED THAT WE WILL BE ABLE TO LEVERAGE ADDITIONAL INVESTMENT VEHICLES, WHETHER OR NOT, UH, ADDITIONAL BANKS OR CDFIS OR OTHER GRANT FUNDS CAN COME TO THESE PROJECTS TO MAKE THEM HAPPEN.
SO THE, THE INITIAL PROJECTS WILL STILL TAKE TWO TO THREE YEARS FOR BUILDOUT AND IN SOME CASES, POSSIBLY ADDITIONAL TIME.
UH, BUT WE CERTAINLY WILL BE, UH, WORKING ALONG THAT TIME TOWARDS ADVANCING, UM, THE PIPELINE AS BEST AS WE CAN.
UH, AGAIN, WE'RE STILL A SMALL ORGANIZATION, BUT WE ARE GROWING, UM, AND DO HOPE TO KEEP THIS AS A PRIMARY, UM, PROJECT OR PROGRAM FOR THE ORGANIZATION.
NEXT ONE, I THINK THIS IS GONNA BE THE BIG UPDATE.
SO BASED ON THAT WORK IN THE FALL AND WORKING REALLY, REALLY CLOSELY WITH SPECIFICALLY CITY LEGAL, UM, AND ALSO CITY DEPARTMENTS, UH, WE FRONT BURNERED TWO PROJECTS THAT WERE BOND FUNDED PROJECTS THAT CAME IN THROUGH THE RFP PROCESS AND WERE LOOKED UPON AS BEING THE MOST STRAIGHTFORWARD WITH RESPECT TO HOW THE BOND FUNDS WOULD BE USED.
AND IN PART, AS YOU CAN IMAGINE, THE REASON WHY THOSE TWO ARE ON THE LIST IS THEY ARE ACTUALLY ON CITY OWNED PROPERTY.
UM, AND THAT THAT WAS DEFINITELY SOMETHING THAT, UH, WAS MUCH MORE OF A DIRECT LINE, UH, WITH THE OBJECTIVES OF THOSE BOND FUNDS.
HOWEVER, THE REMAINDER OF THE PROJECTS THAT WE'RE LOOKING AT ARE NOT ON CITY OWNED PROPERTY.
SO I JUST WANNA MAKE THAT CLEAR.
WE'RE STILL WORKING ON QUITE A FEW PROJECTS.
UM, THE FIRST ONE IS AT THE PD C, THE PERMITTING AND DEVELOPMENT CENTER BUILDING.
UM, I THINK YOU ALL HAVE MET THERE BEFORE, AND THIS WOULD BE, UM, REALLY AN OPEN AND AVAILABLE SPACE TO THE PUBLIC AND THE ENTIRE ECOSYSTEM.
UH, IT HAS NOT, IT'S A FIT OUT OF ABOUT 7,000 SQUARE FEET.
WE'RE GONNA CONSIDER IT ESSENTIALLY, UM, A CULTURAL TRUST INCUBATOR WHERE WE ARE HOPING TO BOTH PROVIDE SPACE FOR A VARIETY OF DIFFERENT COMPANIES, UH, TO, FIRST OF ALL, THOSE THAT HAVE BEEN DISPLACED AND HAVE BEEN LACKING SPACE TO BE ABLE TO OPERATE IN, UH, WOULD HAVE THAT SPACE.
BUT AS WELL, UM, WOULD BE ABLE TO POTENTIALLY HAVE SOME EQUIPMENT IN OTHER, UM, TYPES OF RESOURCES THAT AREN'T ON IN ANY OTHER CITY, CITY OWNED PROPERTIES.
UH, WE HAVE SET A BUDGET FOR 2 MILLION FOR THAT FITOUT.
[00:10:01]
ON MIDDLE FISCAL ROAD, IF YOU KNOW THAT NEAR THE HIGHLAND MALL AREA.UM, AND IT'S A FRONT FACING, UM, SPACE.
IT'S GOT ABOUT 18 FOOT HIGH CEILINGS.
UH, WE HAVE NOT DESIGNED THAT SPACE YET.
WE WILL BE ENGAGING THE, THE BROADER COMMUNITY IN THAT DESIGN PROCESS, UH, SPECIFICALLY WITH THE PIPELINE ORGANIZATIONS FOR TRYING TO FIT, UM, MAKING MEANINGFUL SPACE USE BECAUSE IT CAN'T SOLVE EVERYBODY'S ISSUES IN 7,000 SQUARE FEET.
BUT CERTAINLY, UH, TRYING TO DESIGN IT TO BE AS FLEXIBLE AS POSSIBLE.
UH, WE WILL BE ANNOUNCING IN THE FUTURE AND OPERATING COMPANY THAT'S FROM THE LONG LIST.
THAT'S A VERY ESTABLISHED EXISTING OPERATING COMPANY, UH, ORGANIZATION THAT HAS, HAS, UH, MANAGED MULTI-TENANT SPACES IN THE PAST.
UM, AND WE WILL, UH, BE ANNOUNCING THEM ONCE WE HAVE FINALIZED THE TERMS, UH, THAT THEY WILL NEED TO OPERATE BY REGARDING THE, THE BOND FUNDS.
UM, THE MILLENNIUM YOUTH ENTERTAINMENT COMPLEX, UM, THEY HAVE A CINEMA THEATER, UH, THAT THEY'VE HAD SINCE THE PROJECT'S INCEPTION, AND THEY WOULD LIKE TO UPGRADE THE FACILITY TO BE ABLE TO USE IT FOR MORE FUNCTIONS TO ACTUALLY MAKE IT BOTH OPEN AND AVAILABLE TO THE PUBLIC AGAIN, UH, FOR BOTH CINEMA AND FILM, BUT ULTIMATELY, UH, DIGITAL ARTS, THEATER USE, AND THEN, AND CERTAINLY OTHER TYPES OF COMMUNITY-WIDE EVENTS.
UM, THE EXISTING OPERATING COMPANY OF THE MILLENNIUM, UH, WILL CONTINUE TO BE THE OPERATOR OF THAT SPACE.
UH, AND PART THE PARKS DEPARTMENT HAS ACTUALLY PROVIDED, UH, I BELIEVE IT'S MORE THAN $2 MILLION TO UPGRADE THE FACILITY AS A WHOLE WHERE THEY'RE DOING, YOU KNOW, THE ROOF OF THE OVERALL COMPLEX AND DIFFERENT ASPECTS OF THE FACILITY.
BUT THIS THEATER WILL BE SOMETHING THAT, UM, THE CULTURAL TRUST WILL INVEST IN, UM, TO ASSURE THAT IT'S MORE USABLE FOR, FOR MORE FOLKS.
SO THOSE ARE, AND THAT'S A $400,000 BUDGET BASED ON THE, THE REQUEST AND THE SCOPE OF WORK THAT THEY HAD IDENTIFIED.
UM, AND AGAIN, WE KNOW THAT TIME IS OF THE ESSENCE, UM, AND WE ARE CERTAINLY TRYING TO MOVE FORWARD WITH THE REMAINDER OF BOTH BOND FUNDS AND ICONIC MUSIC VENUES.
BUT DUE TO THEIR REALLY SIGNIFICANT REAL ESTATE CONSIDERATIONS, WE WON'T BE ABLE TO ANNOUNCE THEM UNTIL WE HAVE TERM SHEETS SIGNED, UM, BY OPERATORS, PROPERTY OWNERS, AND EFFECTIVELY APPROVED BY CITY COUNCIL.
UM, SO WE DO HOPE TO COME BACK AND BANK ANNOUNCEMENTS, UM, IN THE COMING MONTHS.
UM, AND WE CERTAINLY, UH, EVEN THOUGH IT'S HARD TO SEE THE BEHIND THE SCENES, THERE'S BEEN A LOT OF WORK DONE TO GET, UM, MANY PROJECTS MOVING KIND OF AT THE SAME TIME.
SO THIS WAS THE UPDATE THAT IN NOVEMBER I WASN'T ABLE TO SHARE WITH YOU BECAUSE AT THAT POINT WE DID NOT KNOW THAT IT WAS GOING TO BE ON THE COUNCIL AGENDA.
UM, AND WHEN I, UH, REACHED OUT TO, UH, UM, UH, CHAIR AND, AND, AND, AND CHARLOTTE AND, UM, VICE CHAIR, UH, NAALI, UM, IN EARLY DECEMBER WE DID, WERE ABLE TO GO TO THE ARTS COMMISSION.
AND SO WE WANTED TO MAKE SURE THAT YOU'RE AWARE OF THESE, UM, PROJECTS AS WELL.
UM, THE ACTUAL, I HAVE THE LINK, ALTHOUGH NOT IN THIS, UM, PRESENTATION FOR THE ACTUAL DECEMBER 6TH WORK SESSION.
MY, UH, C E O TASA ALVAREZ MADE THE PRESENTATION TO CITY COUNCIL, UM, REALLY TRYING TO HIT THE HOME RUN AROUND THE, THE NEEDS FAR EXCEED THE RESOURCES THAT WE HAVE.
AND IN PART TO START TEEING UP ADDITIONAL RESOURCES BOTH IN THE NEXT BUDGET CYCLE AS WELL AS, UM, THE FUTURE BOND ELECTION.
UM, SO YOU CAN ACTUALLY WATCH THAT ON THE DECEMBER 6TH WORK SESSION.
I THINK IT'S AT LIKE MINUTE, WELL, ACTUALLY NO, IT'S HOUR 3, 3 38 I BELIEVE WITHIN THAT.
AND I CAN CERTAINLY SEND THAT AROUND, UM, FOR YOUR TO BE ABLE TO WATCH.
UM, NEXT SLIDE, I THINK IS THE FINAL SLIDE.
YEAH, WE REALLY, THIS, WE'VE LEARNED A LOT THROUGH THIS PROCESS, AND AS WE MAKE ANNOUNCEMENTS ABOUT, UH, THE PROJECTS THAT WILL THEN BE BUILT OUT OVER THE NEXT FEW YEARS, CERTAINLY WANNA GET SOME FEEDBACK AND MAKE SOME PROCESS IMPROVEMENTS, AND MOST IMPORTANTLY, IDENTIFY MORE FLEXIBLE CAPITAL.
UM, THE GENERAL FUND DOLLARS THAT WE HAVE FROM THE CITY'S BUDGET IS THE MOST FLEXIBLE, UM, BECAUSE IT ALLOWS US TO REALLY, UM, MEET THE NEEDS MORE DIRECTLY WHERE, BUT IT ISN'T ALSO, IT'S VERY SPECIFICALLY DESIGNATED FOR, UM, ICONIC VENUE.
AND SO WE NEED TO REALLY LOOK AT FINDING ADDITIONAL CAPITAL, UM, THAT IS VERY FLEXIBLE TO THE, THE REAL ESTATE NEEDS.
UM, WE DO, WE HAVE BEEN EXPERIENCING THAT HAVING THAT TECHNICAL ASSISTANCE OR OMBUDS ROLE, UH, TO HELP SUPPORT REAL ESTATE ISSUES AMONG THE COMMUNITY, UM, SEEMS TO BE A NEED.
AND THEN FINDING, FINDING A WAY TO BE ABLE TO PROVIDE THAT IN THE FUTURE IS SOMETHING THAT WE'RE LOOKING AT.
UM, AND WE CERTAINLY KNOW THAT WE WANNA KEEP THE PIPELINE AS A LIVE DOCUMENT, YOU KNOW, BEING ABLE TO ASSEMBLE, ASSEMBLE THE NEEDS ON A REGULAR BASIS.
WE BELIEVE THAT WE CAN ALSO DO SOMETHING THAT'S MORE OF A TWO-STEP PROCESS AND ROLLING FEASIBILITY EVALUATION TO SPEED THIS UP GOING FORWARD
[00:15:01]
IN THE FUTURE.UM, YOU KNOW, HAVING A BROAD SET OF PROJECTS TO REVIEW HAS MADE IT LONGER AND HARDER IN SOME WAYS TO KIND OF, BECAUSE EACH ONE IS SO INDIVIDUAL.
AND WE DO KNOW THAT NOW THAT WE'VE LEARNED AS MUCH ACROSS A VARIETY OF DIFFERENT PROJECT TYPES AND ORGANIZATION TYPES AND REAL ESTATE TYPES, UH, WE THINK THAT WE CAN SPEED THE PROCESS UP IN THE FUTURE.
UM, SO THAT'S, I THINK THAT'S THE LAST SLIDE.
AND REALLY I DO THANK YOU FOR YOUR, UM, CONTINUED GOOD QUESTIONS AS WELL.
UM, AND CERTAINLY ANY INPUT AS WE RECEIVE IT, UM, IT GETS NOTED AND WE, WE TO INVOLVE, EVOLVE THIS PROGRAM GOING FORWARD.
UH, YEAH, UM, GRAHAM, I, UH, JUST HAD ONE QUESTION WITH, YOU TALKED ABOUT THE BOND AND 24, IS THAT RIGHT? IS THAT SOMETHING YOU AND A D C WOULD BE LEADING? WHO IS INVOLVED IN THAT CONVERSATION? NO, NO, IT WOULD PROBABLY, THAT'S A GREAT QUESTION.
UM, I DON'T KNOW THE FULL DETAILS YET.
AND ACTUALLY THE MAYOR IN THE DECEMBER 8TH, I GUESS IT WAS AT THE DECEMBER 6TH WORK SESSION ON THE DECEMBER 8TH AGENDA, DID HAVE A RESOLUTION THAT STARTED TO TEE UP THE 2024 POTENTIAL BOND ELECTION.
IF IT HAPPENS, UH, 2024 IS NOT A GIVEN.
I BELIEVE THAT THAT HAS TO BE SOMETHING EVERY SIX YEARS OR SO.
I GUESS THERE HAS BEEN BOND ELECTIONS FOR CULTURAL ARTS LIBRARIES, THOSE TYPES OF FACILITIES.
UM, IF IT DOES HAPPEN, UM, AND I REALLY DON'T KNOW WHAT TRIGGERS THE, THE MOVEMENT TOWARDS THAT.
UM, HE, HIS RESOLUTION SPOKE TO A COUPLE OF THE, UM, ESSENTIALLY THE PART OF CULTURAL CENTERS THAT ABSOLUTELY NEED ADDITIONAL FUNDS TO BE ABLE TO DO THEIR PHASE TWO AND PROJECTS THAT THERE'S CURRENTLY A HOLE.
UM, BUT HE ALSO MENTIONED THE PIPELINE IN THE, THE, UH, THE CULTURAL TRUST PROCESS, UM, AS BEING ONE OF THE THINGS THAT SHOULD BE CONSIDERED IN THAT FUTURE BOND ELECTION.
UM, I HONESTLY BELIEVE IT PASSED, I DON'T KNOW WHAT THE FINAL LANGUAGE WAS THAT ACTUALLY ULTIMATELY PASSED.
UM, AND I DON'T KNOW THE FULL PROCESS.
I DO BELIEVE FOLKS AT E D D HAVE BEEN INVOLVED IN THE PROCESS OF ASSEMBLING KIND OF THE, THE LIST OF POTENTIAL PROJECTS, BUT I BELIEVE IT'S AN INDEPENDENT BOND COMMITTEE OF SOME KIND THAT ACTUALLY DOES THAT WORK.
I THINK THE COUNCIL NAMES THEM.
SO SOMEONE SHOULD CHECK ME ON THAT.
SO, SO FOR FELLOW COMMISSIONERS, WHEN WE WENT THROUGH THIS FOR THAT 12 MILLION BOND THAT THIS IS COMING OUT OF, WE CAME INTO THE PROCESS SUPER LATE MM-HMM.
AND SO I WOULD HIGHLY RECOMMEND THAT WE HAVE A WORKING GROUP, OR AT LEAST SOMEONE WHO'S RUNNING POINT ON BEING AWARE OF THE PROCESS AND LEADING ON THAT AND MAKING SURE THAT WE'RE IN THE CONVERSATION EARLIER.
EARLIER, I THINK THERE WOULD'VE BEEN MORE FUNDS THAT WOULD'VE BEEN MORE PROPORTIONATE TO THE NEEDS HAD WE GOTTEN INVOLVED.
WE SORT OF GOTTEN AT THE LAST MINUTE.
SO THIS IS SOMETHING THAT'S REALLY GOOD FOR US TO BE AWARE OF MOVING FORWARD.
CAN THE CITY STAFF ADVISE US ON, UM, HOW TO PLUG INTO THIS, UH, WHO WOULD BE, WHAT WOULD BE THE RIGHT CHANNELS, UH, ON THIS FRONT? UM, WE CAN DEFINITELY ADVISE YOU GUYS AND INFORM YOU EITHER THROUGH EMAIL OR THE NEXT MEETING OF WHAT THE PROCESS WOULD BE.
BUT THE BOND THAT WAS DONE PREVIOUSLY WAS, LIKE YOU SAID, LATE, AND SO IT WAS AN AMOUNT IN A DIFFERENT KIND OF CATEGORY THAN WE PROBABLY SHOULD LOOK AT FOR THIS NEXT BOND ELECTION.
UH, BUT AGAIN, THERE ARE EXPERTS MORE EXPERTY THAT CAN ADVISE US, AND WE'LL BE SURE TO HAVE THOSE ANSWERS FOR YOU AT THE NEXT MEETING.
I, I KNOW WE WORRY ABOUT HAVING TOO MANY WORKING GROUPS, BUT THIS IS A HUGE POTENTIAL REVENUE.
UM, I'VE ALREADY, BECAUSE, UH, WITH THE MAYOR CHANGING, I WON'T BE, UH, AROUND FOR MUCH LONGER TO LEAD THAT, BUT I WOULD SUGGEST THAT WE FIND SOMEBODY WHO WANTS TO LEAD THAT AS SOON AS WE CAN.
UH, IS THERE ANY OTHER DISCUSSION ON THIS ITEM? ANYBODY ONLINE? YEAH, I JUST WANNA SAY THANK YOU AND HAPPY NEW YEAR.
OH, I MEANT TO SAY THAT AT FIRST.
YEAH, AND PLEASE DON'T HESITATE TO REACH OUT A AND N E AUSTIN EDC.ORG.
UM, I'M HAPPY TO ANSWER SPECIFIC QUESTIONS AS WELL.
AND I'M SURE I'LL BE BACK AT WHETHER OR NOT FEBRUARY OR MARCH COMES AROUND, BUT WE'LL TRY AND BE IN FRONT OF POTENTIAL ANNOUNCEMENTS AS OPPOSED TO BEING IN ARREARS.
UM, ITEM NUMBER THREE ON THE AGENDA
[3. Discussion and possible action following update on the Community Navigator Program by Casey Ubias, Program Manager, Small Business Division, and Donald Jackson, Business Process Consultant, Redevelopment Division, Economic Development Department.]
IS DISCUSSION AND POSSIBLE ACTION.[00:20:01]
ON THE COMMUNITY NAVIGATOR PROGRAM BY CASEY.CASEY, YOU HAVE TO ADVISE ME ON HOW TO PRONOUNCE YOUR LAST NAME CORRECTLY.
UM, U B I A S, UM, PROGRAM MANAGER, SMALL BUSINESS DIVISION, AND DONALD JACKSON, BUSINESS PROCESS CONSULTANT REDEVELOPMENT DIVISION, UH, ECONOMIC, UH, DEVELOPMENT DEPARTMENT.
I JUST WANNA SAY HI TO HI TO MY COUNTERPART DONALD THERE.
AND, UH, AND ALSO, UH, HAPPY NEW YEAR EVERYBODY.
UH, HOW DO WE, HOW DO WE, HOW DO WE SAY YOUR LAST NAME? CONTROL OF MY SLIDES.
UH, I JUST WANTED TO, UH, SAY HELLO TO EVERYBODY AND HAPPY NEW YEAR AND, UH, AND GO AHEAD AND JUST GIVE A, UH, UH, A A RE REPRESENTATION OF THE, UH, THE PROGRAM AND, UH, WHERE ARE WE NOW? UM, NINE MONTHS OR AT THIS POINT? YEAH, ABOUT NINE MONTHS LATER.
SO THE COMMUNITY NAVIGATOR PROGRAM.
UM, EVERYONE REMEMBERS THE ORIGINAL INTENT OF THE PROGRAM, UM, THE NEED AND THEN SUCH.
UM, THE ECONOMIC DEVELOPMENT DEPARTMENTS, UH, COMMUNITY NAVIGATOR PROGRAM.
IT WAS TO SUPPORT LOCAL BUSINESSES OF ALL CATEGORIES, UH, NONPROFIT, GREATER PROFESSIONALS, SMALL BUSINESS, UM, IMPACTED BY, UH, THE COVID 19 PANDEMIC.
BASICALLY, CLIENTS COULD REGISTER AT OUR WEBSITE, UH, FOR NO COST ASSISTANCE, UM, WHICH COULD INCLUDE, UH, WE HAD VARIOUS TYPES OF ASSISTANCE AVAILABLE, BUT A LOT OF IT WAS ONE-ON-ONE COACHING, UH, VIRTUAL CLASSES, UM, HELP APPLYING FOR ANY TYPE OF FUNDING THAT WAS OUT THERE.
UM, SO WE HAD ALL OF OUR NAVIGATORS VERY MUCH TRY TO SHARE ANY INFORMATION THEY COULD ON UPCOMING FUNDS THAT WOULD BE AVAILABLE.
AND, UH, WE HAD A FEW, UH, PROGRAMS COME UP.
UH, A FEW THINGS THAT, UH, WERE BROUGHT UP AND SHARED WITH CLIENTS THAT WERE LOOKING FOR, UH, ADDITIONAL FUNDING OR THE DIFFERENT TYPES OF SUPPORT.
UM, THE, THE PROGRAM ITSELF WAS APPROVED IN 2022 BY THE, UH, CITY COUNCIL.
IT'S FUNDED THROUGH THE ARPA ACT, UM, WHICH IS THE AMERICAN, UM, RESCUE PLAN ACT.
AND BASICALLY ALL A CLIENT HAD TO DO TO BE ELIGIBLE WAS LIVE IN OUR MSA, WHICH IS THE, UH, METROPOLITAN STATISTICAL AREA.
THAT'S THE AUSTIN RUN ROCK, UM, METROPOLITAN.
THAT WOULD BE TRAVIS, UH, BAS, RAPP COUNTY, CALDWELL, HAYES, UH, AND WILLIAMSON.
UH, THE WAY THE PROGRAM WORKS IS, UH, CLIENTS, AFTER WE, WE DID SEVERAL, UM, DIFFERENT, UH, EFFORTS TO MARKET THIS OUT THERE AND GET PEOPLE TO VISIT OUR WEBSITE AT THE, UH, AUSTIN TEXAS.GOV.
UH, AND THEY CAN JUST SIMPLY GO OR SEARCH FOR COMMUNITY NAVIGATOR.
AND AT OUR WEBSITE, UH, CLIENTS, UH, COULD FIND OUT ABOUT THE PROGRAM.
UH, IT DID REQUIRE THAT CLIENTS USE THE PORTAL REGISTRATION SYSTEM, WHICH IS THE WAY THAT WE'RE, UM, OUR DEPARTMENT IS MOVING FOR, UH, APPLICATION FOR VARIOUS PROGRAMS. UH, THIS WAS ONE OF THE, THE FIRST MAJOR PROGRAMS TO USE PORTAL ENTIRELY.
SO A CLIENT WOULD VISIT OUR WEBSITE, THEY COULD READ UP ON WHAT THE PROGRAM WAS, AND IF IT'S SOMETHING THAT THEY WANTED TO PURSUE, UM, THEY WOULD READ AN ACCOUNT AT PORTAL AND, UH, THROUGH THAT ACCOUNT, THEY COULD, UH, SUBMIT AN ACTUAL APPLICATION, UH, FOR A COMMUNITY NAVIGATOR.
THERE WERE SMALL BIOS AVAILABLE AT THE WEBSITE DESCRIBING ALL OF OUR PARTNERS, ORIGINALLY, 10, UH, CURRENTLY EIGHT, UH, NAVIGATOR PARTNERS.
AND, UH, IT TALKED A LITTLE BIT ABOUT WHAT EACH ONE DID AND WHAT TYPE OF, UH, SERVICES THEY WERE PROVIDING.
UM, LIKE I SAID, UH, WE BROKE THE TYPES OF CLIENTS INTO THREE BASIC CATEGORIES, WHICH WERE SMALL BUSINESS, UH, NONPROFITS AND SUCH.
AND, UM, UH, WHAT WAS THE LAST ONE? CREATIVE PROFESSIONALS, OF COURSE.
AND SO, UH, SOME OF OUR, WE TRY TO GET A BROAD RANGE OF COMMUNITY NAVIGATOR PARTNERS.
SO SOME OF THEM SPECIALIZED IN DIFFERENT TYPES OF ASSISTANCE, AND SOME OF THEM SPECIALIZED IN DIFFERENT TYPES OF CLIENTS FROM THOSE THREE CATEGORIES.
SO AT OUR WEBSITE, AN INTERESTED CLIENT COULD LEARN A LITTLE BIT ABOUT IT, UH, ABOUT THE PROGRAM, UH, ABOUT EACH OF THE NAVIGATOR PARTNERS.
AND IF THEY CHOSE TO, THEY COULD, UH, SELECT TO WORK WITH THE, UH, SPECIFIC PARTNER, MAYBE SOMEBODY THEY HAD EXPERIENCE WITH OR WERE REFERRED TO.
IF NOT, THEY COULD, UH, JUST PUT IN THEIR APPLICATION AND SUBMIT IT WITH, UH, A GOOD DETAILED, UH, NARRATIVE OF THE TYPE OF SERVICES THAT THEY'RE LOOKING FOR.
AND, UH, THE, THE, UH, CONTRACT MANAGERS, MYSELF AND DONALD JACKSON WOULD REVIEW THESE, UH, AT LEAST ONCE A DAY AND SEE WHO, UM, DID NOT HAVE AN ASSIGNED, UH, NAVIGATOR PARTNER FOR THEIR APPLICATION.
AND BASED ON, LIKE I SAID, THEIR, UH, NARRATIVE, WE WOULD TRY TO BEST MATCH THEM WITH THE PARTNER
[00:25:01]
THAT WOULD, UM, BE THE BEST MATCH FOR THEIR SPECIFIC NEED, UH, OR, UM, HAD A HISTORY WITH THEM, UM, ONTO THE NEXT ONE.PROGRAM LAUNCHED IN OFFICIALLY ON MARCH 23RD, 2022.
UH, AT THE WEBSITE, IF, UH, A CLIENT REQUIRES ADDITIONAL, UH, REGISTRATION ASSISTANCE IN CREATING THEIR PORTAL, UH, APPLICATION OR ACCOUNT, I SHOULD SAY, UM, ARA IS CURRENTLY OUR TECHNICAL ASSISTANT FOR THAT ONE SERVICE.
THEY'RE ALSO A COMMUNITY NAVIGATOR PARTNER, BUT THEY REPRESENT, UH, THE TECHNICAL SUPPORT OF REGISTERING AT THE WEBSITE, UH, AFTER REGISTRATION, THEN THEY CAN APPLY TO ANY OF THESE.
UH, THESE ARE OUR CURRENT EIGHT, UH, NAVIGATOR PARTNERS.
I THINK YOU GUYS ARE FAMILIAR WITH MOST OF THESE.
AND NEXT SLIDE FOR THE MARKETING OUT, UH, THE MARKETING, UH, TIMELINE, UH, WE'VE BEEN THROUGH IT.
UH, IT WAS, LIKE I SAID, LAUNCHED OFFICIALLY ONLINE AT 10:10 AM ON MARCH 23RD.
UM, WE USED VARIOUS PRESS RELEASES, UM, THE, UH, UM, THE NEWSLETTER, UH, DIFFERENT TYPES OF SOCIAL PROMOTIONAL VIDEOS, UH, AS MUCH STAKEHOLDER OUTREACH AS WE COULD.
UM, OUR WEBSITE, OF COURSE, LIKE I SAID, UM, MAIN, UH, KEEPS, UH, PROGRAM INFORMATION SPECIFIC ABOUT THE PARTNER, THE PARTNERS ABOUT THE PROGRAM ITSELF.
UH, UH, A SMALL ARRAY OF FREQUENTLY ASKED QUESTIONS.
AND, UH, THERE WERE HOW TO VIDEOS, UM, MOSTLY FOR THE PORTAL PART OF IT.
SO THE REGISTRATION, WHEN SOMEONE GOES THERE, THEY SAY, I WANT THIS, HOW DO I REGISTER IT THERE, UH, THERE WERE SOME VIDEOS TO WALK THEM THROUGH.
AND, UH, FORTUNATELY THAT HAS BEEN SUCCESSFUL.
THOSE, UH, UM, THE VIDEOS THAT WERE CREATED HAVE BEEN VERY SUCCESSFUL.
UH, THERE'S ONLY BEEN A SMALL, UH, PERCENTAGE BEYOND THAT, UM, OF CLIENTS WHO, UH, NEEDED ADDITIONAL ASSISTANCE.
AND LIKE I SAID EARLIER, THAT'S THROUGH OUR TECHNICAL, UH, ADVISOR OR TECHNICAL SUPPORT FOR THIS PROGRAM.
UH, THAT'S WHERE THEY COME INTO PLAY.
SO IF A CLIENT IS HAVING PROBLEMS REGISTERING, THEY TRIED THE, UH, SELF-HELP VIDEOS, AND THEY STILL ARE HAVING ISSUES, WHICH COULD BE TECHNICAL OR IT COULD BE, UM, ALL KINDS OF DIFFERENT THINGS THAT MAY PREVENT THEM FROM CREATING AN ACCOUNT.
UM, THERE, THE INFORMATION WAS THERE FOR OUR TECHNICAL ASSISTANT, UM, IN THIS CASE, ARA TO, UH, REACH OUT DIRECTLY TO THEM AND WORK WITH THEM UNTIL THEIR, UH, THEIR ACCOUNT WAS CREATED ON PORTAL, LEAVING THEM FREE TO APPLY FOR THE, UH, PROGRAM ITSELF.
UH, WE CONTINUED THIS THROUGH NEWSLETTER, UM, STILL USING SOCIAL MEDIA, PROMOTIONAL VIDEOS, UM, DIFFERENT TYPES OF POSTS, AND OCCASIONALLY NOT THAT MUCH.
WE HAVE HAD SOME, UH, MEDIA VIBES, UH, FOR ADDITIONAL PROMOTION.
SO CLOSING OUT THE YEAR FROM MARCH 23RD UNTIL DECEMBER 31ST, UM, WE HAVE RECEIVED A TOTAL OF ABOUT 189 APPLICATIONS, UH, OF ALL SIZE OF, OF CLIENTS.
UH, UM, WE HAVE EXPENSED OFFICIALLY A HUNDRED, A LITTLE OVER 156,000 OF OUR $500,000 BUDGET.
UM, HOWEVER, I THINK THIS NUMBER WE'RE PROCESSING, UH, SOME BRAND NEW INVOICES.
SO THIS WAS THE, UH, HISTORIC NUMBER.
UM, AT THE, AS OF JANUARY, I THINK WE'RE A LITTLE CLOSER TO 200,000 THAT REPRESENTS, UH, ALMOST 40% OF OUR, UH, ENTIRE BUDGET.
WE ARE, UH, LIKE I SAID, THE PROGRAM INITIALLY HAD INTENTIONS OF BEING USED WITHIN, UH, I BELIEVE ORIGINALLY, AND DONALD CAN CORRECT ME ABOUT A ONE YEAR, UH, UH, OPEN PERIOD.
AND, UH, IT'S GONNA BE AROUND A LITTLE BIT LONGER, BUT WE HAVE, UH, WE'RE, WE'RE ALLOWED TO KEEP OPERATING, I BELIEVE, INTO 2024.
AND, UH, SO THAT'LL GIVE US PLENTY OF TIME TO MAKE SURE THAT, UH, WE GET AS MUCH ASSISTANCE OUT TO THE CLIENTS AS WE CAN.
AND SO, UM, HOPEFULLY THIS INFORMATION IS BEING SHARED OUT THERE, UM, FROM OUR CLIENTS TO, UM, REPRESENTATIVES THAT ARE HERE TODAY, UM, TO AS MUCH WORD OF MOUTH AS WE CAN SPREAD OUT THERE FOR ANYBODY THAT, UM, YOU KNOW, CAN USE OUR SYSTEMS. AND, AND THAT'S PRETTY MUCH A WRAP ON WHERE WE ARE, UH, CLOSING OUT THE YEAR, BUT STILL CONTINUING FORWARD.
DO WE HAVE ANY QUESTIONS, DONALD, WAS THERE ANYTHING, UH, ANYTHING, UH, ADDITIONAL THAT YOU THINK WE NEED TO, UH, MENTION AT THIS POINT OR CAN ALSO SPEAK ON? HEY, GOOD EVENING.
UH, NO, I THINK YOU COVERED IT.
I THINK, UH, MAYBE JUST ONE NOTE IN, IN TERMS OF THAT, THOSE TOTAL APPLICANTS, UH, FROM THAT, UH, FROM THAT 189 SO FAR, I WAS GOING THROUGH THE NUMBERS A LITTLE EARLIER JUST TO, JUST TO CHECK UP ON 'EM.
[00:30:01]
CREATIVE PROFESSIONALS CATEGORY, UH, WE'VE HAD 75 APPLICANTS FOR REFERRALS UNDER THAT, THAT FALL UNDER THAT.SO THAT'S 40% OF THE TOTAL APPLICANTS.
AND MOST OF THE, MOST OF THE APPLICANTS OVERALL HAVE BEEN, UH, SMALL, VERY LIKE SMALL ORGANIZATIONS, CREATIVE, NON CREATIVE PROFESSIONALS THAT ARE WORKING AS INDEPENDENCE OR SMALL NON-PROFIT NONPROFITS OR SMALL BUSINESSES.
IS THERE ANY QUESTIONS FROM ANYONE ELSE OUT THERE? YES, I HAVE A QUESTION.
WAS THERE A PLACE FOR CLIENTS TO ALSO LEAVE NOTES IN ORDER FOR YOU ALL TO ASSESS THE IMPACT AS PERCEIVED BY THE CLIENTS? THEY, THEY, THEY BASICALLY WERE CASE MANAGED.
UM, IT WAS, UH, DIFFERENT, IT WAS HANDLED IN DIFFERENT WAYS, BUT UH, UH, AT THROUGH THE PORTAL SYSTEM, IF A CLIENT WAS SEEING ONE OF OUR, UH, COMMUNITY NAVIGATORS, UH, IT STARTED A, A CASE OF RECORD.
SO IT WAS BASICALLY LIKE A CASE MANAGEMENT AT THAT POINT.
UM, SO THERE WERE, THEY HAD INPUT OFA AND WE HAD, UM, UH, THERE WAS A FEW TIMES THAT THEY REACHED OUT DIRECTLY TO THE CITY, UM, TO EDD WHO WAS RUNNING THIS PROGRAM, UM, WITH ADDITIONAL INFORMATION OR MORE DETAIL ABOUT THEIR INDIVIDUAL, UM, UH, ASSISTANCE NEEDS, UM, SO THAT WE COULD GET, UH, WHAT DO YOU CALL IT, JUST SO THAT WE WERE A LITTLE MORE IN TUNE, UH, WITH WHAT THEIR SPECIFIC NEEDS WERE.
AND THERE WERE TIMES THAT IT MATCHED, UH, THE, THE INTENT OF THIS PROGRAM.
AND THERE WERE TIMES THAT WE HAD TO REFER A HANDFUL OF CLIENTS, UM, TO OUTSIDE RESOURCES.
BUT, SO THAT'S ABOUT THE LEVEL OF ONE-ON-ONE, UH, CONTACT THEY HAD, UH, WITH US.
LIKE I SAID, THEY COULD REACH OUT TO THE PROGRAM MANAGERS, MYSELF AND DONALD THROUGH OUR PARTNERS OR, UM, DIRECTLY, UM, THEY WERE ABLE TO REACH OUT TO US AND WE DID, IN SOME CASES HAVE ADDITIONAL, UM, UH, CONVERSATIONS AND COMMUNICATIONS.
I WAS ASKING PRIMARILY BECAUSE, UM, AS FAR AS LIKE SOME OF MY KNOWLEDGE ABOUT, YOU KNOW, RUNNING NON-PROFITS AND DIFFERENT THINGS WHERE FUNDING'S BEING USED FOR CLIENTS, THAT THERE'S A GROWING, I GUESS, MOVEMENT TO TRY TO RECEIVE DATA TO, SO THAT THERE'S LIKE A, A PLACE WHERE THAT, THAT THAT FEEDBACK IS RECEIVED FROM THE CLIENTS IN ORDER TO KNOW THE IMPACT AND ALSO JUST FOR THE LONG TERM OF PROGRAMS LIKE THIS CAN SOMETIMES EVEN HELP THOSE PROGRAMS TO BE EXTENDED OR, YOU KNOW, IMPROVED OR WHATEVER.
AND SO I WAS JUST CURIOUS ABOUT THAT, CUZ IT'S SOMETHING THAT I KNOW THAT WE'VE DONE IN SOME OF THE WORK THAT I'VE BEEN DOING AND HAVE HEARD OTHERS ARE DOING.
YEAH, LIKE WHAT DONALD MENTIONED EARLIER, WHERE HE WAS REVIEWING THE, UH, THE DETAILS, THE DEMOGRAPHIC INFOR, OR NOT THE DEMOGRAPHIC, BUT THE, UH, THE APPLICATION, UH, IN INFORMATION THAT WAS RECEIVED.
UM, LIKE I SAID, EACH OF THESE CREATED A CASE FILE, SO THAT INFORMATION IS THERE AND WE'RE STILL FIGURING OUT, UM, THROUGH OUR COMMUNICATIONS TEAMS, UH, INTERNALLY AT THIS, AT OUR ED D UM, WHAT BEST, UH, INFORMATION WE CAN TAKE AWAY FROM THIS BECAUSE A, A GOOD AMOUNT OF CASE NOTES HAVE BEEN CREATED.
UM, AS FAR AS, UH, THE TYPE OF ASSISTANCE OR MORE SPECIFIC INFORMATION, KINDA LIKE WHAT YOU'RE MENTIONING, UM, WE'RE STILL TRYING TO, UM, MAKE SURE THAT WE MAKE THE BEST OUT OF THAT INFORMATION, YOU KNOW, ACCOMPLISH THE MOST WITH THAT INFORMATION.
SINCE WE'VE GOT ALL OF IT HERE AT THIS POINT.
UM, THE SYSTEM IS PRETTY GOOD ABOUT ALLOWING EVERYBODY TO PUT INFORMATION IN.
I, I'M NOT SURE ABOUT THE, THE, THE SPECIFIC, UM, AVENUE THAT YOU'RE ASKING ABOUT, YOU KNOW, FOR THE CLIENTS THEMSELVES, HOW MUCH INFO I'M GETTING FROM THEIR WORDS.
UM, A LOT OF IT IS MORE CASE MANAGEMENT TYPE INFORMATION ABOUT THEIR SITUATIONS, BUT LIKE I SAID, WE ARE, UH, IT'S A TON OF DATA AND WE ARE TRYING TO, UM, FIGURE OUT WHAT BEST INFORMATION WE CAN TAKE AWAY FROM THAT.
AND ANOTHER PART OF THAT IS FOR THE REPORTING PART OF THIS, OBVIOUSLY THERE'S SOME MAJOR FEDERAL REPORTING REQUIREMENTS ON THIS MONEY.
UM, SO WE ARE TRYING TO CAPTURE AS MUCH AS WE CAN FOR THAT ALSO.
I THINK ANOTHER REASON WHY I WAS ASKING IS WHEN IT CAME UP ON ONE OF YOUR SLIDES AND IT SAID THAT THE, THE, UH, THE PARTNERS WERE ABLE TO PUT IN THEIR NOTES AND, AND THAT THEIR PAYMENT WAS IN PART, YOU KNOW, THEY NEED TO PUT IN THEIR NOTES AND THEN THEIR INVOICES, UM, ARE PAID AFTER THEY'VE DONE THAT.
JUST, UM, WAS THINKING THAT I KNOW THAT, UH, SOMETIMES OFTEN IT'S ONLY PEOPLE WHO ARE UNHAPPY THAT REACH OUT, YOU KNOW, BUT IT'S ALWAYS SEEMS REALLY GOOD TO GET FEEDBACK, ESPECIALLY DURING THE PROCESS, EVEN FROM CLIENTS THAT ARE HAPPY BECAUSE YOU GET MORE INFORMATION FROM THEM ABOUT WHAT'S WORKING AND YOU KNOW, LIKE I SAID, THOSE THINGS CAN, CAN HELP PROGRAMS TO CONTINUE OR TO BE IMPROVED.
SO I WAS JUST CURIOUS ABOUT IT.
AND IN THE SMALL PART OF THAT, NOW THAT I BETTER UNDERSTAND WHAT YOU'RE ASKING, UM, THESE, THIS IS STILL A CONTRACT.
ALL THESE ARE BASICALLY EIGHT CONTRACTS, SO THEY'RE STILL SUBJECT TO OUR OWN INTERNAL, UM, AUDITING AS FAR AS, UM, JUST MONITORING AS A SAMPLE OF THEM
[00:35:01]
WILL BE FOLLOWED UP ON, UM, JUST THE CONTRACT ITSELF.AND THAT USUALLY INVOLVES THE SAMPLING THAT YOU'RE KIND OF JUST TALKING ABOUT.
UM, THERE WILL BE MORE THAN JUST THE, THE THAT ONE SLIDE WAS REFERRING TO THAT YOU'RE REFERRING TO WAS MORE SPECIFIC TO HOW THEY SUPPORT, UM, THEIR INVOICING.
SO IF THEY, THAT WAS MORE ALONG THE LINES OF IF THEY TELL ME THEY'RE BILLING FOR MEETING WITH 20 CLIENTS, UM, WE JUST REVIEW AND WE'RE LOOKING TO MAKE SURE THAT WE HAVE INDIVIDUAL INFORMATION FOR 20 CLIENTS.
IT WAS MORE ALONG THOSE LINES.
BUT AS FAR AS THE QUALITY CONTROL, AND I THINK THAT'S WHAT WE'RE TALKING ABOUT NOW, UM, THAT PART WILL BE COVERED, UH, IN WHEN WE DO OUR MONITORING OF THESE CONTRACTS.
I WON'T SAY THAT WE'RE GONNA MONITOR A HUNDRED PERCENT, BUT THEY ARE SAMPLED AND UH, AND THAT'S WHERE WE LOOK A LITTLE MORE INTO, BESIDES JUST THE ACCOUNTING PART OF IT, ALSO THE QUALITY CONTROL OF THE WAY IT WAS ADMINISTERED WITH THE CLAIM.
SO WE WILL, THERE WILL BE SOME EFFORT TO TRY TO CAPTURE SOME OF THAT.
YEAH, I WONDERED IF, IF WITHOUT INCREASING THE WORKLOAD AND GOING OUT OF SCOPE OF THE CONTRACT, IF IT'S POSSIBLE TO, YOU KNOW, DO SOME KIND OF SURVEY OR SOMETHING WHERE YOU'RE GETTING ALL THAT FEEDBACK AND LEMME CHECK WITH DONALD.
DO YOU KNOW ANYTHING ABOUT, UM, ARE WE ABOUT THAT PORTION OF IT, DONALD, AS FAR AS OUR COMMUNICATIONS TEAM, WERE WE PLANNING A SURVEY AT SOME POINT IN THIS, UH, PROGRAM? UH, I DON'T, I DON'T BELIEVE, UH, A SURVEY HAS BEEN DEVELOPED YET FOR JUST PROGRAM PARTICIPANTS, BUT I THINK THAT'S CERTAINLY A GOOD RECOMMENDATION WE CAN TAKE TO THEM.
YEAH, THAT'S DEFINITELY A GOOD IDEA.
WE CAN DEFINITELY TALK TO OUR COMMUNICATIONS TEAM AND SEE, UM, WHAT'S BEEN DONE WITH OTHER PROGRAMS IN THE PAST THAT WE MIGHT BE ABLE TO PULL OFF VERY EASILY WITH THIS.
LIKE YOU SAID, WITHOUT ADDING ANYTHING TO, UH, TO THE WORKLOAD, IT SHOULDN'T, IT SHOULDN'T HONESTLY ADD THAT MUCH TO THE WORKLOAD TO, UM, TO DO THE SURVEYS.
I KNOW WE PRODUCE SOMETHING LIKE THAT FOR OTHER PROGRAMS. WE'LL DEFINITELY ASK.
THE, THE OTHER REASON I WAS ASKING TO IS IT SOMETIMES IT'S EASIER TO, UH, EXPLAIN TO PEOPLE WHEN YOU'RE LOOKING FOR MORE RESOURCES AND FUNDING OF WHAT THE IMPACT IS, YOU KNOW, AND, AND THAT, THAT THAT CAN REALLY HELP, YOU KNOW, EXPAND A PROGRAM OR MAKE IT, YOU KNOW, LAST LONGER OR GET THE RESOURCES THAT IT NEEDS IN ORDER TO CONTINUE.
I'VE WORKED IN OTHER PROGRAMS BEFORE AT THE STATE LEVEL AND, UM, AND THAT'S HOW EXACTLY HOW WE WOULD EXPLAIN WHY IT WAS SO IMPORTANT TO GET THAT FEEDBACK OR, UM, FOR THE CLIENTS TO, UH, COMPLETE PROGRAMS OR SURVEYS BECAUSE IT IS AT THE STATE LEVEL, IT WAS VERY MUCH A LARGE PART OF, UH, A CONTINUED FUNDING LIKE YOU JUST SAID.
UM, IS THERE, UH, THERE ANY OTHER QUESTIONS OUT THERE? SO, UH, JUST TO, UM, JUST, JUST SO I'M CLEAR, THIS IS A TWO YEAR PROGRAM, UH, WITH, WITH, UM, THE LENDERS HERE.
UH, IS IS IT A TWO YEAR PROGRAM ESSENTIALLY? I'M SORRY, MA'AM, I COULDN'T HEAR YOU.
IS IT A, IS IT A TWO YEAR PROGRAM? OH, IT WAS ORIGINALLY SET UP FOR THE, UH, TIMELINE THAT THE ARPA FUNDS ARE ALLOWED TO BE SPENT.
UM, IS THAT TOWARDS THE END OF THE YEAR? I MEAN, I'M SORRY, IS THAT, UM, TOWARDS THE END OF 2024, DONALD, THE, UH, THE TIMEFRAME FOR ALLOWING ARPA FUNDS TO BE EXPENDED? YEAH.
UH, AS, AS CASEY NOTED, WE ORIGINALLY ASSUMED IT WOULD, IT WOULD MOVE MUCH FASTER, 12 TO, UH, 12 TO UM, 18 MONTHS.
BUT IN TERMS OF WHEN IT, WHEN IT ALL HAS TO BE, WHEN, WHEN THE WORK HAS TO BE COMPLETED AND WHEN THE CONTRACTS HAVE, ALL THE SPINNING HAS TO BE COMPLETED, UM, IT'S, IT'S TIED TO THE FEDERAL REQUIREMENTS, WHICH ARE, ARE CURRENTLY ENDING AT THE END OF 2024.
SO WHAT THAT LEAVES US IS THAT WE'RE ALLOWED TO KEEP THIS PROGRAM RUNNING UNTIL THEN OR UNTIL WE RUN THE FUNDING.
SO IT'S ALMOST LIKE A TWO AND A HALF TO THREE YEAR TIMEFRAME ALMOST.
UM, THE WHAT WOULD, WHAT WOULD IT NOT? I MEAN, WHAT WOULD END THAT IS, UH, RUNNING OUT OF FUNDING EARLY YEAH.
FOR, UH, PARTNERS, UH, COMPLETING THEIR INDIVIDUAL CONTRACTS AND, UH, AND THEN EACH OF THEM RUNNING OUT ONE AT A TIME OUT OF FUNDING, BUT THE WINDOW FOR US TO SPEND IS ALL THE WAY TO THE TIMEFRAME THAT DONALD GAVE AND THE WAY WE WROTE THESE CONTRACTS.
THERE'S NOT A LIMIT OTHER THAN THAT.
SO WE WILL CONTINUE TO OPERATE AS LONG AS THERE'S FUNDING, UH, UP UNTIL THE END OF 2024.
SO END OF MARCH, UH, WE WOULD'VE FINISHED ABOUT A YEAR.
IS THERE SPECIFIC POINTS WHERE THE AUDITS ARE RUN EVEN INTERNALLY TO SEE WHAT THE OUTCOMES ARE? UH, WHAT'S WORKING, WHAT'S NOT WORKING TECHNICALLY, OR, I'M SORRY.
UH, HISTORICALLY WE PREFER FOR PROGRAMS TO BE, UM, WELL UNDERWAY.
SO THERE'S PLENTY OF DATA TO, UM, TO LOOK AT AND TO OBSERVE AND EXPENDITURES TO BE, UH, EXAMINED AND SUCH.
SO, UH, ABOUT A YEAR'S WORTH OF OPERATING IS WHEN THIS, THESE PROGRAMS WOULD BE, UM, PRETTY MUCH ELIGIBLE WITHIN OUR OWN, UM, UH, FINANCE AND ADMIN DEPARTMENT, OR I'M SORRY, DIVISION OF ED D IS WHEN THEY LIKE TO SEE CONTRACTS MATURE ENOUGH
[00:40:01]
TO BE, UM, TO BE EXAMINED LIKE THAT.SO THEY PROBABLY AT THE ONE YEAR MARK ARE ELIGIBLE TO BE, UH, SELECTED FOR, UM, MONITORING AND EXAMINED.
UM, ARE THESE RESULTS THAT YOU'RE ABLE TO, UH, UM, SHARE HERE AT THE MUSIC COMMISSION AS THE OUTCOME? AS FAR AS I BELIEVE, I CAN DOUBLE CHECK THAT, BUT, UM, AUDIT FINDINGS ARE, UH, PUBLIC INFORMATION.
UH, ANY OTHER QUESTIONS OR DISCUSSION ON THIS ITEM? I CANNOT SEE COMMISSIONER GOLD, UH, UP THERE.
UH, JUST WANTED TO MAKE SURE THAT, UH, WE WERE GETTING HER IN IF SHE HAD ANY QUESTIONS OR COMMENTS.
THANK YOU, DON, FOR JOINING US.
[4. Discussion and possible action following update on the Creative Space Assistance Program from Kim McCarson, Program Manager, Music & Entertainment Division, Economic Development Department.]
ITEM IS DISCUSSION AND POSSIBLE ACTION FOLLOWING UPDATE ON THE CREATIVE SPACE ASSISTANCE PROGRAM FROM, UH, KIM CARSON, PROGRAM MANAGER, MUSIC AND ENTERTAINMENT DIVISION E D D KIM.UM, SO, UH, WE, UH, WE, WE DEVELOP A LITTLE BIT OF NEWS AND THAT IS THAT WE ARE PLANNING, UH, LAUNCHING THIS MONTH, THE CREATIVE SPACE ASSISTANCE PROGRAM 2023.
UM, I DON'T HAVE ANY MORE DETAILS ABOUT, ABOUT THE EXACT DATE, BUT, UH, THE, THE WHEELS OF, UH, OR THE GEARS ARE TURNING AND, UM, IN THE PROCESS MACHINE OVER AT, UH, ED D AND, UH, WE HAVE SEVERAL, UH, LEVELS OF STAFF, INCLUDING FOLKS WORKING ON THE, UM, THE PORTAL ONLINE, THE ONLINE APPLICATION PORTION WHERE PEOPLE SUBMIT THEIR APPLICATIONS.
THERE ARE SEVERAL REVIEWS GOING ON IN TESTING, AND THERE'S ALSO A REVIEW FROM OUR COMMUNICATIONS TEAM, UM, TRANSLATIONS BEING DONE AND THE LIKE.
SO JUST TO GIVE YOU AN IDEA OF KIND OF BEHIND THE SCENES, WHAT ALL GOES INTO THIS BEFORE THE LAUNCH AND, UM, YOU KNOW, WHAT TAKES TIME.
BUT, UH, BUT THAT'S WHERE WE ARE AND EVERYTHING IS ACTUALLY, UM, ACCORDING TO PLAN AND, AND ON SCHEDULE AS FAR AS WE KNOW.
UH, SO WE ARE LOOKING FORWARD TO A LAUNCH, UH, LATER THIS MONTH.
ANY COMMENTS, QUESTIONS FOR KIM? COMMISSIONER RENNER, WHAT'S THE BUDGET LOOK LIKE FOR THIS PROGRAM THIS YEAR? IT'S A MILLION AND A HALF.
AND WHAT WAS IT THE LAST YEAR? IT WAS A MILLION LAST YEAR.
UH, AS I KNOW WE HAVE BUDGET PRIORITIES COMING UP ON ONE OF OUR AGENDA ITEMS, BUT IS THIS SOMETHING THAT A PROGRAM THAT YOU HOPE IS THERE HOPE TO GROW IT? AND IS THERE LIKE A LONG TERM, UM, GOAL FOR WHAT THAT, THAT BUDGET MIGHT LOOK LIKE? THAT'S PROBABLY NOT MY QUESTION, BUT, UM, I'LL HAND IT OVER TO ERICA.
SO WE HAVE AN ONGOING BUDGET LINE OF $500,000 PER FISCAL YEAR FOR C FOR THE CREATIVE SPACE ASSISTANCE PROGRAM.
AND IF YOU GUYS WOULD LIKE TO MAKE THAT A BUDGET PRIORITY TO SEE THAT BUDGET INCREASE THROUGH THE GENERAL FUND, THAT'S YOUR PREROGATIVE.
UM, BUT WE HAVE A GOAL TO MAKE THE PROGRAM SUSTAINABLE, UH, TRY TO MOVE AWAY FROM THE BANDAID, SO TO SPEAK, AND REALLY FOCUS MORE ON THOSE LEASEHOLD IMPROVEMENTS.
UH, RATHER THAN SAY RENTAL ASSISTANCE, WHICH WAS KIND OF THE BANDAID OF TWO OR THREE YEARS AGO.
WE REALLY WANNA SEE OUR CREATIVE BUSINESSES INVEST IN WAYS TO MAKE MORE MONEY SO THAT THEY'RE MORE SUSTAINABLE THAT WAY.
AND SO WE SEE THAT AS A LONG-TERM SUSTAINABLE GOAL FOR THE PROGRAM.
AND, UM, AND WE'RE HAPPY TO ANSWER ANY QUESTIONS AS YOU GO THROUGH YOUR BUDGET PROCESS IN FIGURING OUT WHAT YOU'D LIKE TO RECOMMEND.
ANY OTHER QUESTIONS OR COMMENTS ONLINE FROM COMMISSIONERS? UH, KIM, I HAD A QUESTION.
WHEN, UH, SO THE APPLICATIONS OPEN UP, WHEN, WHEN ARE THE DECISIONS, UH, GETTING MADE? WELL, ONCE THE APPLICATION IS OPEN, IT'LL HAVE AN OPEN PERIOD OF ABOUT A MONTH.
AND, UM, THEN AT THAT POINT, UH, DECISIONS WILL BE MADE.
BUT I, YEAH, I DON'T HAVE A FURTHER ANSWER ABOUT HOW LONG THAT TAKES.
AND GRANTED, THIS IS A NEW SYSTEM ONLINE SYSTEM, SO THERE'S A LITTLE BIT OF, YOU KNOW, A LITTLE BIT DIFFERENT THAN BEFORE BECAUSE OF THAT.
IT'S JUST A BRAND NEW PORTAL, RIGHT? SO WE HAVEN'T USED IT FOR THIS PROGRAM YET.
SO THIS IS OUR FIRST OPPORTUNITY FOR CSAP TO USE THE NEW ONLINE PORTAL.
[00:45:03]
ANY OTHER COMMENTS? UH, COMMISSIONER GOULD.UM, I WAS JUST WONDERING ABOUT YOUR MARKETING PLAN FOR, UH, THE LAUNCH OF THAT APPLICATION, UM, AND HOW WE AS COMMISSIONERS CAN HELP MAKE SURE THE WORD GETS OUT REALLY WELL AND THOROUGHLY ABOUT THAT APPLICATION OPENING.
SO WE ARE WORKING WITH OUR COMMUNICATIONS TEAM RIGHT NOW ON A ROBUST OUTREACH PLAN.
SO NOT ONLY WILL WE GO BACK TO ALL THE DIFFERENT COMMISSIONS, INCLUDING THE MUSIC AND ARTS COMMISSION, THE QUALITY OF LIFE COMMISSIONS, WE'LL ALSO GO TO ALL THE DIFFERENT CHAMBER OF COMMERCE, UH, AND, UH, A WHOLE LIST OF, UH, COMMUNITY PARTNERS THAT WE'VE USED IN THE PAST TO KIND OF GET THE WORD OUT ON THE DAY OF LAUNCH.
UM, AND WE ACTUALLY HAVE A REALLY, A ROBUST COMMUNITY COMMUNITY ENGAGEMENT TEAM WORKING ON A PLAN RIGHT NOW TO BE SURE THAT WE'RE NOT PREACHING TO THE CHOIR, THAT WE'RE FINDING NEW, NEW PEOPLE TO APPLY FOR THIS GRANT.
AND THE FACT THAT THE GUIDELINES ARE NOW ALLOWING FOR SPACES TO BE WITHIN THE EXTRATERRESTRIAL, UH, JURISDICTION, TJ, NOT JUST IN A DISTRICT THAT IS A GREAT OPPORTUNITY TO GET THE WORD OUT TO VENUES THAT WERE BEFORE UNABLE TO APPLY BECAUSE THEY JUST KIND OF BARELY MISSED IT BY LITERALLY A HALF MILE.
AND, UH, SO WE'LL BE GETTING THE WORD OUT AS BEST WE CAN, AND WE WOULD LOVE FOR YOU GUYS TO PLEASE SPREAD THE WORD.
IT WILL BE OPEN LONG ENOUGH, UH, AT LAUNCH DATE TO KIND OF GET THE WORD OUT WITH ALL YOUR PERSONAL CONNECTIONS.
SORRY, I HAVE A, A FOLLOW UP QUESTION.
UM, WE HAVE TALKED IN THE PAST ABOUT WAYS OF TRYING TO CONNECT THE MUSIC COMMISSION MORE WITH THE COMMUNITY, LIKE AS A, AS A BODY.
UM, LIKE WE CAN ALL OF COURSE INDIVIDUALLY REACH OUT TO OUR OWN PERSONAL NETWORKS, BUT, UM, I'VE BEEN WONDERING A LOT, LIKE, I WAS TALKING TO SOMEBODY THE OTHER DAY WHO'S BEEN WORKING IN AUSTIN AS A MUSICIAN FOR LIKE, LONGER THAN I'VE BEEN ALIVE, AND I SAID SOMETHING ABOUT THE MUSIC COMMISSION AND HE GOES, WHAT'S A MUSIC COMMISSION? I'M LIKE, WOW.
THERE'S STILL A LOT OF PEOPLE OUT THERE WHO STILL DON'T EVEN KNOW THAT THIS EXISTS
UM, AND SO LIKE TAGGING ONTO THAT MARKETING QUESTION AND LIKE HOW THE COMMISSION CAN BETTER HELP WITH THAT, LIKE WHAT DO WE DON'T REALLY HAVE NECESSARILY OTHER THAN THIS MEETING AND PEOPLE TURNING INTO THIS MEETING, LIKE A UNIFIED VOICE FROM THE MUSIC COMMISSION TO THE COMMUNITY.
I GUESS THAT'S KIND OF, IS IT THE ATX MUSIC OFFICE OR LIKE WHAT IS WHAT, WHAT, HOW CAN WE PARTICIPATE MORE AS A UNIFIED BODY IN THAT, UM, IN JUST THAT'S CONNECTING WITH THE COMMUNITY? YES.
AND ACTUALLY THE ARTS COMMISSION DOES A GREAT JOB OF THIS.
THEY'VE STARTED THEIR OWN FACEBOOK GROUP AND THEIR OWN NEWSLETTER TO GET THE WORD OUT TO THEIR CONSTITUENCIES LIKE THAT THROUGH FACEBOOK, INSTAGRAM, AND DIFFERENT SOCIAL MEDIA NETWORKS.
UM, SINCE IT IS THE COMMISSION STAFF HAS A LIMITED ROLE IN WHAT WE DO, BUT IF YOU GUYS WANNA CREATE LIKE A NEWSLETTER ON YOUR OWN AND USE ALL OF YOUR MARKETING SKILLS THAT YOU HAVE WITHIN THE MUSIC COMMISSION TO KIND OF GET THE WORD OUT LIKE THAT, THAT'S GREAT.
UM, AND SO YOU CAN USE YOUR OWN VOICES THROUGH SOCIAL MEDIA AND CREATE LIKE A MUSIC COMMISSION FACEBOOK BOOK GROUP OR WHATEVER, YOU KNOW, YOU'D LIKE TO DO.
BUT THAT HAS TO BE, THAT COMES FROM THE MUSIC COMMISSION, WHAT WE CAN DO TO HELP SUPPORT THAT THROUGH THE AUSTIN, UH, THE, THROUGH THE MUSIC AND ENTERTAINMENT.
WHAT, UH, FACEBOOK PAGE IS GET, AND I WAS GONNA TALK TO GREG ABOUT THIS, IS CREATE BETTER INVITES OUR, NOW THAT WE HAVE THE SCHEDULE, IT'S CONFIRMED, WE CAN CREATE A FACEBOOK INVITE THAT WILL, WE CAN LIKE, YOU KNOW, INVITE YOU TO INDIVIDUALLY AND THEN YOU USE THAT AS LIKE A LINK, YOU KNOW, TO KIND OF GET OUT THROUGH YOUR NEWSLETTER OR HOWEVER YOU WANNA DO IT.
BUT, UM, YOU GUYS HAVE, YOU GUYS CAN PROMOTE THINGS AS A COMMISSION INDEPENDENTLY AS A BODY, UM, TO, TO THE FULL EXTENT THAT YOU'RE ALLOWED TO THROUGH YOUR CLERK'S TRAINING.
UM, BUT YOU HAVE MORE OF, YOU KNOW, KIND OF FLEXIBILITY THAN FRANKLY STAFF DOES TO BE ABLE TO DO THAT.
WHAT IS, WHAT, HOW DO QUORUM RULES APPLY TO SOCIAL MEDIA? THAT'S A GREAT QUESTION.
AND I WILL ASK THE ARTS COMMISSION OR WE CAN CONFER WITH THEM TO SEE, AS LONG AS, I THINK IT'S, MAYBE KIM HAS A IDEA IF IT'S OFFICIAL EMAILS, YOU KNOW, YOU CAN'T HAVE EVERYBODY ON THE SAME SUBJECT LINE FOR AN EMAIL THAT'S CONSIDERED QUORUM AS FAR AS SOCIAL MEDIA RULES.
YEAH, NO, NO, I DON'T HAVE ANY IDEA.
UM, AND I, I KNOW THAT IT'S NOT RUN THROUGH THE CLERK'S OFFICE EITHER.
THIS WOULD BE A COMPLETELY PRIVATE, YOU KNOW, GROUP
[00:50:01]
SEPARATE FROM, YOU KNOW, THE CITY STAFF AND THE, AND THE, AND THE CITY, YOU KNOW, ORGANIZATION AND THE, AND THE CLERK'S OFFICE.SO, UM, IT, I DON'T KNOW ABOUT HOW, YOU KNOW, HOW WE DO THAT, BUT I WILL ASK AND I WILL LET YOU KNOW.
YEAH, I'D BE REALLY CURIOUS CUZ IT SEEMS LIKE A FACEBOOK GROUP WITH ALL THIS ON IT IS A PRETTY THIN LINE BETWEEN
AND SO WE CAN'T, BUT WE'RE NOT SUPPOSED TO SHOW UP AT THE SAME CONCERT TOGETHER EITHER.
THIS IS WHERE I WOULD TALK TO THE ARTS.
WE'RE NOT SUPPOSED TO ALL BE IN THE SAME ROOM IN THE MORNING.
WELL, UNLESS YOU HAVE THERE, THERE'S AN ANNOUNCEMENT THAT THAT CAN BE MADE ON YOUR WEBSITE.
UM, YOU KNOW, THAT THERE'S A GRAND OPENING OF SUCH AND SUCH BUILDING, YOU KNOW, THAT THE MUSIC COMMISSIONERS WILL BE ATTENDING AND IT'S, IT'S, UH, CALLED A PUBLIC ANNOUNCEMENT, I BELIEVE, AND IT'S, UM, PUBLIC PRESENTATION ANNOUNCEMENT OR SOMETHING LIKE THAT.
BUT ANYWAY, IT GOES UP ON THE PAGE AND IT JUST KIND OF GIVES, GIVES PEOPLE A HEADS UP THAT THERE COULD BE, YOU KNOW, SEVERAL, UH, COMMISSION MEMBERS THERE AT ONCE.
UM, WE, WE CAN, WE CAN POST THAT, BUT WE DO TRY TO AVOID THE, YOU KNOW, THE QUORUM IF YOU'RE NOT HAVING A MEETING.
IT'S REALLY ABOUT INFORMING BEING TRANSPARENT AND INFORMING THE PUBLIC THAT YOU GUYS ARE GONNA BE THERE.
AND SO THERE ARE WAYS TO COVER THAT.
UH, BUT AS, AS FAR AS SOCIAL MEDIA, IT'S A GREAT QUESTION.
BUT LIKE I SAID, I KNOW THE ARTS COMMISSION HAS DONE A LOT OF GREAT WORK HERE AND SO WE'LL BY THE NEXT MEETING CAN GIVE YOU GUYS AN UPDATE, BUT ALSO, UH, I WOULD TALK TO ANY OF YOUR COHORTS ON THE COMMISSION THERE TO SEE WHAT THEY'VE DONE.
UH, CUZ WE'RE GONNA BE REALLY BUSY COMING UP IN THE NEXT SEVERAL MONTHS.
SO WE WOULD LOVE FOR YOU GUYS TO HELP US GET THE WORD OUT, UH, THROUGH YOUR OWN NETWORKS.
YEAH, I THINK DEFINITELY, UH, THE COMMISSIONER'S INDIVIDUALLY SHARING THE WORD SEEMS PRETTY, UM, PRETTY APPROPRIATE.
UM, I WOULD HAVE THE SAME QUESTIONS AROUND HAVING A, AN UNOFFICIAL MUSIC COMMISSION, UH, PAGE ON FACEBOOK.
UM, UH, I, I, I THINK, UM, I PERSONALLY WOULD JUST LIKE TO UNDERSTAND WHAT THE GUIDELINES AROUND SOMETHING LIKE THAT WOULD BE IN THE ACT ACCORDINGLY RATHER THAN DO THAT.
AND I'M SURE THE ARTS COMMISSION, UH, THE LEADERS THERE HAVE DONE THEIR DUE DILIGENCE, BUT STILL, UH, I THINK WE, WE NEED, WE NEED TO DO THAT BEFORE WE SET UP SOMETHING LIKE THAT.
UM, SORRY, UH, COMMISSIONER, GO.
DID YOU HAVE ANY OTHER QUESTIONS? UH, FOLLOW UPS? OH, I JUST, I, I MIGHT BE PUTTING MY FOOT IN MY MOUTH BECAUSE I'M NOT TRYING TO CREATE MORE WORK FOR OUR US AS VOLUNTEERS, UH,
BUT, UM, I, I THINK MY INITIAL RESPONSE TO ALL THAT IS THAT RATHER THAN KIND OF REINVENTING THE WHEEL AS THEY SAY AND STARTING ANOTHER THING, LIKE MAYBE WE CAN FIND A WAY TO BE MORE ENGAGED WITH LIKE THE ATX MUSIC PRESENCE AND PAGE.
AND UM, CUZ I KNOW LIKE SOMETIMES THERE'LL BE ANNOUNCEMENTS FROM THAT AND STUFF THAT I SEE AND I'M LIKE, WOW, I HAD NO IDEA THAT WAS GOING ON.
YOU KNOW, AND I JUST THINK LIKE MAYBE IT'S A MATTER OF COMMUNICATING BETTER THROUGH OUR EXISTING AND THEN SHARING AND THEN SHARING INDIVIDUALLY AS COMMISSIONERS, BUT RATHER THAN FORMING ANOTHER BODY, IT MAKES MORE SENSE TO JUST FIGURE OUT HOW WE CAN MAYBE ENGAGE MORE WITH THE EXISTING, UM, FRONT FACING, YOU KNOW, CUZ IF WE START A WHOLE NOTHER THING, THEN WE HAVE TO, SOMEBODY HAS TO MANAGE IT ALL AND ALL OF US I KNOW ARE JUST LIKE FULL UP.
SO IF YOU DON'T MIND, UH, JUST WANNA JUST AS A CHECK, UH, AND I KNOW WE STARTED THE CONVERSATION TALKING ABOUT HOW TO GET THE WORD OUT ABOUT THE CSAT PROGRAM, BUT, UM, WE MIGHT WHAT YOU, YOU MIGHT WANNA MAKE AN AGENDA ITEM BECAUSE WE'RE, WE'RE KIND OF GETTING A LITTLE BIT ON THE TOPIC OF, YOU KNOW, CREATING A BODY AND, AND CREATING A, A GROUP OR, OR, OR WHATEVER.
BUT I CAN ALSO GET MORE INFORMATION TO YOU IN PREPARATION FOR THAT.
SO, UM, BUT I JUST DON'T WANNA GET TOO FAR OFF THE, UH, THE AGENDA ITEM.
UH, SO DEFINITELY BACK TO THE CONTEXT OF CSAP, UM, AND HOW TO LEVERAGE, UH, SOCIAL MEDIA FOR THAT.
REALLY, THAT'S WHERE THE QUESTION STARTED.
RIGHT? AND, UH, UM, I WOULD ALSO BE INTERESTED IN FIGURING OUT, UM, IF THERE ARE WAYS WE CAN LEVERAGE THE PAGE THAT ALREADY, THE OFFICIAL PAGE THAT ALREADY EXISTS FOR YOUR DEPARTMENT, UM, AND SEE HOW WE CAN, UM, YOU KNOW, TRY TO AUGMENT THAT REALLY.
AND, UH, I, I'M JUST OUT OF BASIC CURIOSITY, UH, DOES, DOES THE DEPARTMENT YOU GUYS LIKE RUN, LIKE SPONSORED ADS AND STUFF OUT OF, UH, YOUR ACCOUNT FOR SOMETHING LIKE THIS? A PROGRAM LIKE THIS? SO FOR CSAP, WE CERTAINLY WILL AND COULD FOR DO SOME BOOSTED TYPE OF ADVERTISEMENTS, BUT THAT IS AT THE BEHEST OF OUR COMMUNICATIONS TEAM THAT GOES THROUGH ALL THE C PIO O TRAINING AND REQUIREMENTS FOR POSTING ON A CITY NETWORK SUCH AS
[00:55:01]
FACEBOOK OR INSTAGRAM.SO, UH, ANYTHING WE DO GETS APPROVAL THROUGH THEM AND KIND OF IS SPEARHEADED THROUGH OUR COMMUNICATIONS TEAM.
UH, BUT WE CERTAINLY CAN FIND OUT, UM, YOU KNOW, WE WANNA GET MORE ROBUST, UH, POSTING LIKE WE DID PRE PANDEMIC BACK ONTO OUR NETWORKS.
UM, YOU KNOW, WE'RE SLOWLY CATCHING BACK UP WITH THE LOSS OF STAFF AND ALSO JUST NEW PROCESSES, FRANKLY, AROUND COMMUNICATIONS, UH, FOR THE CITY OF AUSTIN.
SO I THINK AT THE VERY LEAST WHAT WE CAN DO IS RECREATE THOSE FACEBOOK EVENTS FOR THE MUSIC COMMISSION MEETINGS AND THEN UPDATE THAT WITH THE AGENDA AND THE MINUTES AND DIFFERENT LINKS.
AND SO YOU CAN REMIND YOUR CONSTITUENTS, YOU KNOW, JUST THROUGH YOUR OWN PERSONAL NETWORKS, SHARE THE FACEBOOK INVITE.
UH, AND THAT'S SOMETHING I KNOW WE CAN DO.
WE'VE DONE IT IN THE PAST AND WE'RE GONNA BE PICKING IT BACK UP.
UH, SO WHAT, WHAT I ALSO THINK IS THAT, UM, UH, YOU KNOW, I WOULD, UH, WELL, LET ME BACKTRACK.
I WOULD ACTUALLY LOVE TO SEE, UM, EITHER YOUR, THE ED D COME IN OR THE COMMUNICATIONS, SOMEBODY FROM COMMUNICATIONS COME IN AND PROBABLY GIVE US AN IDEA OF, UH, WHAT KIND OF, UH, COMMUNICATION METHODS ARE EMPLOYED TODAY OR, OR, OR PLAN TO BE EMPLOYED, UH, FOR PROMOTING NOT JUST THIS GRANT PROGRAM, BUT ANY, ANY GRANT PROGRAMS THAT WE HAVE, UH, EITHER IN, IN MOTION OR COMING UP.
I THINK THAT WOULD GIVE US A GOOD UNDERSTANDING OF WHAT'S BEING EMPLOYED TODAY.
AND MAYBE, UM, THEN THE COMMISSION IS ABLE TO PROVIDE SOME FEEDBACK ON WHAT ELSE CAN BE DONE ON THAT FRONT.
SO MAYBE JUST ADD THAT TO THE AGENDA ITEM NEXT TIME.
UM, ANY OTHER COMMENTS, QUESTIONS HERE OR, UH, FROM THE COMMISSIONERS ONLINE? LET ME JUST CHECK.
UM, ARE YOU SAYING IT'S LAUNCHING KIM THIS MONTH? THIS MONTH AT SOME, SOME POINT YES.
THE CREATIVE SPACE ASSISTANCE PROGRAM? YEAH.
UH, FISCAL YEAR 23 WILL BE LAUNCHING LATER THIS MONTH.
IT'S WITHIN THE NEXT FEW WEEKS.
AND, BUT THAT PEOPLE, HOW WILL PEOPLE KNOW? AND IF IT'S ONLY OPEN FOR FOUR WEEKS, THEN TO MAKE SURE THAT THERE'S PLENTY OF TIME FOR PEOPLE TO BE AWARE AND TO HAVE THEIR INFORMATION PREPARED.
UM, UM, MY UNDERSTANDING IS THAT IT'LL BE PROMOTED, UM, ON, AT THE LAUNCH.
UM, BUT UM, I CAN CERTAINLY TAKE YOUR, UH, CONCERN OR COMMENT BACK TO OUR TEAM AND, UH, LET 'EM, LET 'EM KNOW YOUR THOUGHTS.
ANY OTHER QUESTIONS OR COMMENTS, COMMISSIONER? GOOD.
I WOULD JUST LIKE TO, UH, TO ADD MY SUPPORT TO, UH, WHAT COMMISSIONER PIKE JUST SAID.
I THINK, UH, THAT WAS WHY I WAS ASKING ABOUT PROMOTION, UM, IN FIRST PLACE.
AND I THINK, YOU KNOW, GETTING PEOPLE, GETTING THEIR MATERIALS TOGETHER AND STUFF IS A REALLY GOOD POINT.
SO IF, IF YOU DO SOMETHING THAT'S LIKE A, I DON'T KNOW, FIVE DAYS BEFORE THE THING, YOU KNOW, A LITTLE COUNTDOWN, YOU KNOW, TO THE, TO THE LAUNCH, TO THE, TO THE OPENING OF THE APPLICATION, LETTING PEOPLE KNOW TO START THINKING ABOUT IT AND SPREADING THE WORD ABOUT IT AND GETTING READY FOR IT, UM, COULD BE REALLY USEFUL.
AND WHILE YOU'RE SAYING THAT, LAUREN, I'M WONDERING LIKE, IS THERE, I MEAN, THERE'S SO MUCH FOR EVERYONE TO DO AND I KNOW YOU GUYS ARE SWAMPED WITH STUFF, BUT JUST SOME KIND OF MAYBE PRE-PREPARED OR MAYBE THERE ALREADY IS, BUT INFORMATION THERE IS, UH, WHEN WE LAUNCH, THERE WILL BE A LOT OF INFORMATION TO HELP FOLKS PREPARE THEIR APPLICATIONS.
AND IT'S A RELATIVELY SIMPLE APPLICATION.
IT WILL BE OPEN FOR OVER A MONTH, AND THESE ARE BUSINESS DAYS, MONTH OF THE MONTH.
SO, AND, BUT WE'LL ALWAYS, IF WE SEE THAT WE HAVE HALF THE APPLICATION'S UNFINISHED AND WE HAVE THREE DAYS TO GO, I MEAN, OBVIOUSLY WE'LL TAKE THAT INTO ACCOUNT.
AND THERE'S ALSO GONNA BE THE COMMUNITY NAVIGATORS, UM, ALSO ABLE TO ASSIST, UH, JUST ONE MORE, UM, UH, EFFORT.
UH, AGAIN, IN ALL THESE CASES, UNLIKE UM, UM, WITH THE COMMUNITY NAVIGATOR PROGRAM, I REALLY APPRECIATED THE PRESENTATION TODAY BECAUSE, UH, THE CURIOSITY IS, YOU KNOW, HOW MANY PEOPLE KNOW ABOUT THAT PROGRAM, UH, AGAIN, UH, WHAT'S THE REACH? HOW MANY PEOPLE ARE ACCESSING, UM, YOU KNOW, THE PROGRAM TO ACTUALLY NAVIGATE TO OTHER THINGS LIKE THIS GRANT PROGRAM, RIGHT? SO, UM, DEFINITELY IF I, UH, WERE OUTSIDE OF THIS CONTEXT, I FEEL LIKE I MAY OR MAY NOT RUN INTO THAT INFORMATION.
AND, UH, SO IT'S JUST A MATTER OF, AND I KNOW YOU ALL ALSO HAVE A BROAD MAILING LIST AND ALL THAT, SO I HAVE SEEN, UM, SOME OF, UH, THE INFORMATION COME IN THROUGH THAT, JUST CLEARLY THROUGH EMAILS.
UM, BUT DEFINITELY, UM, THE IDEA WOULD BE TO EXPAND THE, THE, THE REACH AS MUCH AS
[01:00:01]
WE CAN.AND I THINK POINT WHAT COMES UP IS JUST LIKE, YOU THINK ABOUT MUSICIANS WORKING CLASS MUSICIANS WHO HAVE TWO JOBS, THREE AND A HALF KIDS AND A PARTNER, AND THEN SUDDENLY IT'S LIKE, IN FIVE DAYS WE'RE GONNA OPEN THIS.
AND EVERYONE'S SCRAMBLING TRYING TO FIGURE OUT HOW TO MAKE TIME FOR THAT CUZ THEIR SCHEDULES ARE ALREADY FULL.
AND YOU KNOW, IT'S JUST, I THINK I CAN SEE IT ON LAUREN'S FACE.
IT'S LIKE, HOW ARE PEOPLE GOING TO KNOW AND WILL THEY REALLY HAVE ENOUGH TIME? AND IN REGARD TO THAT, YOU KNOW, AND JUST IN TERMS OF WHAT'S ON THEIR PLATES AND MAKING SURE THAT IN REGARD TO PRIVILEGE, YOU KNOW, SOME PEOPLE HAVING A LOT MORE TIME THAN OTHERS, THAT, THAT WERE LEVELING THE PLAY FIELD IN SOME WAY.
UM, ANY OTHER QUESTIONS OR COMMENTS ONLINE, ANY OF THE COMMISSIONERS? I, I WOULD JUST SAY THAT I THINK WE SHOULD MAKE SURE THAT WE AS A COMMISSION TO TAKE OUR SHARE OF THAT RESPONSIBILITY OF BEING THE PUBLIC FACE HERE, YOU KNOW, THIS, THE STAFF SIDE WHO'S WE'VE, WE'VE ACKNOWLEDGED BUT STILL IS, UH, SMALLER THAN IT ONCE WAS.
AND, UM, AND SO, AND WE ARE JUST AS LARGE AS WE EVER WERE AND, AND HAVE A MUCH, UH, VERY ACTIVE PUBLICLY AS ARTISTS, MANY OF US.
SO I, I WOULD JUST MAKE SURE THAT UM, RATHER THAN THAT WE SHARE THAT RESPONSIBILITY AND IF THAT'S THE WORRY THAT WE START POSTING ABOUT IT TOMORROW OR WHATEVER IT IS THAT, TO SPREAD THAT WORD CUZ IT'S WORD OF MOUTH IS HOW THIS IS GONNA HAPPEN REGARDLESS.
AND I THINK, UH, OUR PUBLIC WEBSITES AND SOCIAL MEDIA ARE PROBABLY, UM, CUMULATIVELY WILL HAVE AN IMPACT IF WE START DIGGING RIGHT INTO IT.
MAKES SENSE WHEN YOU'RE SAYING THAT GRAM, IT'S LIKE MAYBE WE CAN JUST GO AHEAD AND START TELLING PEOPLE IT'S GOING TO LAUNCH.
THAT'S THE ONLY WAY PEOPLE FIND OUT ABOUT ANYTHING ANYWAY.
SOMEBODY, SOMEBODY, SOMEBODY MAKE A GIFT, SOMEBODY MAKE, MAKE A MEME AND WE'LL BE GOOD.
THOSE ARE, THE GUIDELINES HAVE NOT CHANGED.
SO THAT'S A GREAT WAY TO, IS TO START CHECKING THAT OUT.
UH, COMMISSIONER MAHOME, DID YOU HAVE ANYTHING ELSE? OKAY, THANK YOU.
UH, COMMISSIONER STRICKLAND, JUST CHECKING IN.
DID YOU HAVE ANYTHING ON THIS? OKAY, SORRY, I WANTED TO MAKE SURE I DIDN'T MISS YOU THERE.
MOVING ON TO THE NEXT AGENDA, ITEM NUMBER FIVE,
[5. Discussion and possible action following update on Live Music Fund Event Program.]
DISCUSSION AND POSSIBLE ACTION FOLLOWING UPDATE ON LIVE MUSIC FUND EVENT PROGRAM.OKAY, SO, UH, BY NOW YOU'VE SEEN THIS, UM, THIS SPREADSHEET MANY TIMES.
SO WE'RE LOOKING AT THE THIRD COLUMN OVER AND THE LAST GRAY BAR WHERE IT SAYS TOURISM, TOURISM AND PROMOTION.
THAT SHOWS US THE, THE 1.287 MILLION, UM, WHICH IS, UH, REMEMBER WE STARTED A NEW FISCAL YEAR IN OCTOBER, AND SO THAT WOULD BE THE ACCUMULATION OF OCTOBER AND NOVEMBER.
SO THIS IS THE END OF THE MONTH OF NOVEMBER NUMBERS, AND THEN JUST TO THE LEFT OF THAT NUMBER SHOWS YOU THE DIFFERENCE BETWEEN THE, UH, OCTOBER AND THE NOVEMBER NUMBER.
SO THAT'S HOW MUCH IT'S INCREASED SINCE, UH, OCTOBER.
KIM, WOULD YOU MIND READING THAT NUMBER AL? NO, BECAUSE I CANNOT READ IT FROM HERE.
IT'S UM, SO THE, THE DIFFERENCE IS 294,398 AND THE ACCUMULATION TO THE END OF THE MONTH OF NOVEMBER IS 1,287,345.
SO WHAT'S THE TOTAL FOR, UH, THE OPENING PROGRAM NOW? SO THAT ACTUALLY WOULD NOT BE REFLECTED IN THIS.
IT'S IN THE BUDGET THAT WAS APPROVED, UH, DURING THE BUDGET PROCESS.
IN JULY OF, SO, WHICH IS, AND SO THIS DOESN'T INFLUENCE THAT, RIGHT.
BUT WE DID, UM, WE ARE PUTTING FORTH, LIKE WE HAD MENTIONED AT THE LAST MEETING, AN AMENDMENT TO TRY TO INCREASE THAT BASED ON THE INCREASED, UM, COLLECTIONS OF THE HOT FUNDS.
AND SO THAT'S HAPPENING IN JANUARY.
AND THEN, UM, THE PURCHASING IS LEADING THE, UH, REQUEST FOR COUNCIL ACTION ON THE THIRD PARTY.
THAT WILL HAPPEN AS WELL IN FEBRUARY.
AND IN THE MEANTIME WHAT WE'LL BE DOING IS JUST GETTING ALL OF OUR NEW COUNCIL MEMBERS AND OUR NEW MAYOR UP TO SPEED ON THE THIRD PARTY.
AND CUZ THIS IS UNUSUAL, IT'S DIFFERENT.
WE'VE MENTIONED THIS BEFORE SEVERAL TIMES OVER THE LAST YEAR,
[01:05:01]
SO WE'RE NOT STARTING OVER.IT IS JUST GETTING EVERYONE ELSE UP TO SPEED THAT'S NEW.
UH, AND SO PUTTING FORTH THAT RCA, UH, QUICKLY AFTER THAT IN, IN FEBRUARY SO THAT WE CAN GET A MOVE ON WITH OUR THIRD PARTY.
ANY QUESTIONS, COMMENTS? SO, UH, THE THIRD PARTY BEING THE LONG CENTER AT THIS POINT RIGHT? HAS THAT THEY WERE THE ONLY APPLICANTS, AS WE MENTIONED BEFORE, THEY WERE THE ONLY, UM, RESPONDING, UM, YOU KNOW, THAT RESPONDED FULLY WITH A COMPLETE APPLICATION.
UH, KIM, DID YOU HAVE ANY FURTHER UPDATES OR WERE YOU DONE? NO, THAT'S THE ONLY UPDATE THAT WE HAD.
SO WHAT ARE WE LOOKING AT IN TERMS OF A TIMELINE AT THIS POINT? LIKE I SAID, PURCHASING IS LEADING THIS RCA, IT'S A LARGE RCA AROUND THE THIRD PARTY.
UH, THAT SHOULD HAPPEN IN FEBRUARY.
AND THEN AS SOON AS THAT IS DONE, AND OF COURSE WE'LL, WE'LL HAVE TO WAIT AND SEE IF THIS IS ACTUALLY THE, I'M NOT AS SURE WHAT DATE, UH, THE AGENDA WILL HAVE THIS RCA, THE REQUEST FOR COUNSEL ACTION ON IT IN FEBRUARY.
BUT TYPICALLY, UM, WE PREP EVERYTHING SO THAT CONTRACTS CAN BE EXECUTED VERY QUICKLY AFTER COUNCIL APPROVES A REQUEST FOR COUNCIL ACTION, UH, SO THAT WE CAN MOVE AS QUICKLY AS POSSIBLE ON IMPLEMENTATION.
AND, UM, IS THERE, UM, UM, WHAT GAUGE THAT LONG CENTER HAS PROVIDED IN TERMS OF THEIR TIMELINES? ANY UPDATES THERE WITH? WE ARE, WE'RE JUST IN TANDEM WITH EACH OTHER, UH, MOVING FORWARD AND WE, WITH HOW CSAP IS RUNNING, IT'S A GREAT KIND OF A WAY FOR US TO TEST ALL OF OUR SYSTEMS WITH PORTAL AND ALL OF THE COMMUNICATIONS.
SO, YOU KNOW, THIS IS A GOOD, AND IT'S GOING VERY WELL WITH CSAP, AS KIM HAD MENTIONED, UH, WE'RE NOT HAVING ANY HICCUPS, SO OUR HOPE IS TO GO AS QUICKLY AS POSSIBLE ONCE WE HAVE APPROVAL FROM MAYOR AND COUNSEL ONCE WE HAVE A EXECUTED CONTRACT AND WE'LL GO AS QUICKLY AS WE POSSIBLY CAN.
IS THERE A PROJECTED TIMELINE? I CAN'T SAY RIGHT NOW.
IT, CUZ IT ALL DEPENDS STILL ON THAT AGENDA DATE.
FOR THE REQUEST FOR COUNSEL ACTION.
WE ARE NOT LEADING THAT, THAT'S A DIFFERENT DEPARTMENT.
AND SO I WOULD BE HESITANT TO GIVE YOU ANY SPECIFIC DATES UNTIL WE WE SEE AN AGENDA POSTED, AGENDA ITEM POSTED.
SO, UH, I KNOW I'M, I'M PUSHING ON THIS QUESTION, BUT ONCE THAT HAPPENS, UH, THE DEPARTMENT MIGHT HAVE SOME IDEA RIGHT, ON HOW QUICKLY OR HOW, UH, WHAT THE AVERAGE TIMELINE IS TO MOVE FROM STEP ONE TO STEP TWO TO THREE AND THE APPLICATIONS ARE OPEN.
I CAN SAY, IS THERE A PROJECTION? ARE WE SAYING SUMMER? ARE WE SAYING, YOU KNOW, FURTHER ON, ARE WE SAYING BECAUSE WE WERE REALLY NOT FURTHER KEEN ON BRINGING THIS PROGRAM IN EARLY THIS YEAR.
THERE ARE ALSO SOME CONCERNS ABOUT, UM, UM, MULTIPLE GRANTS BEING, YOU KNOW, MANAGED AND BANDWIDTH ISSUES, ET CETERA, RIGHT? IN THE LAST COUPLE OF MEETINGS THAT CAME UP.
SO, UM, I'M CURIOUS TO UNDERSTAND WHAT IS BEING DONE SO THAT MUSIC STAYS OR IS PRIORITIZED IF IT HASN'T BEEN PRIORITIZED.
I'M NOT, I'M NOT SAYING THAT THAT'S THE CASE, BUT WHAT'S BEING DONE ON THAT FRONT? UH, UH, WHAT I CAN SAY IS THAT MUSIC IS, IS GOING TO BE PRIORITIZED AND WE'RE GONNA GET IT OUT AS QUICKLY AS WE POSSIBLY CAN ONCE ALL OF THE OTHER FACTORS HAVE BEEN, UH, EXECUTED AND DONE.
UM, AND WE WILL GO AS QUICKLY AS WE CAN AND THAT MUSIC IS BEING PRIORITIZED AS FAR AS THE DEPARTMENT IS CONCERNED.
UM, ERICA, HOW'S, UH, THE, I, I KNOW THAT EVERYTHING IS KIND OF COMING TOGETHER AND, AND, AND, AND ALL THIS STUFF IS WORKING ITSELF OUT WITH THE R C A, THE NEW, NEW MAYOR, NEW COUNCIL MEMBERS, ALL THAT STUFF.
UH, AS FAR AS, YOU KNOW, I THINK, I MEAN YOU DID MENTION CSAP AND, AND, AND, UM, LIKE THE PORTAL PART OF THE APPLICATION, ALL OF THOSE THINGS, HOW'S THAT LOOKING? IS THAT, I MEAN, IS IT JUST WAITING ON EVERYTHING ELSE TO BE DONE? OR ARE WE STILL WORKING ON THE PORTAL? WHAT'S ALL THAT LIKE? NO, IT, IT TRULY IS, LET'S GET ALL THESE OTHER ELEMENTS OUT OF THE WAY AS FAR AS COUNCIL ACTION, A CONTRACT WITH A THIRD PARTY, SO THAT, YOU KNOW, BUT JUST YES, IN THE BACKGROUND, ALL OF THE ELEMENTS AND, UM, CAPACITY THAT NEEDS TO BE THERE TO DO THIS EFFICIENTLY IS DEFINITELY IN PROCESS.
IS THERE A WAY THAT WE COULD SEE, UM, UH, THE, THE, THE, THE PORTAL AND, YOU KNOW, THE RUBRICS AND ALL THAT STUFF? I MEAN, I KNOW THAT WE KIND OF WENT THROUGH IT, BUT IS THERE A WAY THAT WE CAN JUST GET A LITTLE FOLLOW UP ON THAT NEXT MONTH? CERTAINLY.
UM, THE LIVE MUSIC FUND, THE LIVE MUSIC
[01:10:01]
FUND EVENT PROGRAM GUIDELINES ARE ON THE WEBSITE CURRENTLY RIGHT NOW.SO IF YOU GO TO ATX MUSIC.ORG AND CLICK ON THAT TOP BUTTON THAT SAYS LIVE MUSIC FUND UNDERNEATH OUR MISSION, UH, THEY'LL TAKE YOU TO THE GUIDELINES THAT WERE APPROVED BY EVERYBODY.
AND THAT'S WHAT'S BEING USED TO FORMULATE OUR QUESTIONS AND THE RUBRIC.
NOTHING IS CHANGING FROM THAT.
UH, SO WHAT YOU WON'T SEE, YOU WON'T HAVE ANY SURPRISES AS FAR AS GUIDELINES ARE CONCERNED.
I I, I WASN'T, I I KNOW WHERE THE, WHERE IT IS ON THE WEBSITE, I'M LOOKING AT IT.
I WAS ASKING ABOUT, UM, ACTUALLY, YOU KNOW, IF WE COULD LIKE SEE A TEST DRIVE OF IT OR SOME KIND OF, UM, YOU KNOW, HOW, HOW, HOW IT GETS IMPLEMENTED IF SOMEONE ACTUALLY APPLIES THOSE KINDS OF THINGS.
IF WE COULD SEE THAT NEXT MONTH, UM, WE WON'T HAVE THAT AVAILABLE FOR NEXT MONTH.
UH, WE'RE WORK, BUT I THINK BY NEXT MONTH WE'LL HAVE CREATIVE SPACE ASSISTANCE PROGRAM, YOU KNOW, KIND OF AS A GREAT EXAMPLE OF WHAT YOU CAN EXPECT BECAUSE THE PORTAL SYSTEM HAS SEVERAL INTAKE QUESTIONS THAT YOU SAW THROUGH CULTURAL ARTS DIVISION THROUGH OUR PREVIOUS RELIEF AND RECOVERY.
SO THERE'S A LOT OF INTAKE QUESTIONS THAT PEOPLE HAVE ALREADY ANSWERED AS FAR AS THE AWESOME MUSIC DISASTER RELIEF GRANT.
SO SOME OF THIS WORK IS ALREADY DONE FOR A LOT OF THE FOLKS THAT ARE ELIGIBLE FOR THIS PROGRAM.
AND SO IT'S JUST ADDING TO THAT WITH ADDITIONAL QUESTIONS AROUND THE GUIDELINES.
UM, SO I KNOW THE PURCHASING DEPARTMENT IS PROBABLY VERY BUSY WITH MANY, MANY THINGS, BUT IS IT POSSIBLE TO GET A STATEMENT OR PRESENTATION OR SOMETHING FROM, IS THERE ANY WAY WE COULD GET SOME SORT OF UPDATE DIRECTLY FROM THEM ABOUT TIMELINE EXPECTATIONS? ANYTHING TO JUST UM, I CAN CERTAINLY INQUIRE TO SEE ABOUT THAT.
I THINK WE'RE ALL ON SCHEDULE.
UH, DEFINITELY FROM A LARGER PERSPECTIVE, WE WANT, THIS IS SUCH A LARGE RCA AND THIRD PARTY THAT YOU GUYS UNDERSTAND THE COMPLEXITIES OF IT, CUZ WE'VE GONE OVER IT OVER THIS LAST YEAR, TRULY IS ABOUT THE NEW COUNCIL MEMBERS COMING IN AND THE NEW MAYOR COMING IN AND UNDERSTANDING THAT AS WELL, SO THAT WHEN WE DO GET TO THAT DATE IN FEBRUARY THAT NOTHING STOPS BECAUSE PEOPLE ARE CONFUSED.
YOU KNOW, OR IF WE WERE TO DO IT IN JANUARY, NOTHING STOPS BECAUSE LIKE, WOW, I DON'T UNDERSTAND THIS.
SO IT'S GONNA TAKE SOME TIME WITH THESE KIND OF INDIVIDUAL MEETINGS THAT OUR DIRECTOR IS GOING TO HAVE WITH COUNCIL STAFF AND WITH THE NEW MAYOR JUST TO BE SURE THAT WE'RE ALL PREPPED AND READY TO GO AS FAR AS ANY QUESTIONS THEY MAY HAVE BEFORE IT HITS THE AGENDA.
SO REALLY IS MORE ABOUT THAT OF, UH, THE FACT THAT WE'VE HAD A CHANGE IN LEADERSHIP AND, AND A NEW COUNCIL IN PLACE.
WE WANNA BE SURE THAT WE'RE PREPARING SO THAT WE DON'T HAVE ANY SURPRISES, UH, WHEN IT DOES MAKE THE AGENDA.
COMMISSIONER GIL, IF I MAY ADD TO THAT QUESTION.
UM, SO ALL OF THESE THINGS ARE ON THE CRITICAL PATH, SO ASSUMING THAT WE GET PAST COUNCIL, UM, AFTER THAT, WHAT ARE THE STEPS THAT TAKE THE LONGEST TO GET? IS IT GET TO THE, UH, GRANT APPLICATION BEING OPEN? IS IT, UM, IS IT WHAT PURCHASING NEEDS TO DO IN TERMS OF GETTING THE CONTRACT OUT, ALL THAT STUFF? OR IS IT, UH, UH, GOING TO BE, UM, LONG CENTERS PREPAREDNESS TO GET TO THE GRANT APPLICATIONS? WHAT, WHAT, WHAT ARE SOME OF THE ITEMS THAT ACTUALLY ARE GOING TO, YOU KNOW, BASICALLY IMPACT THE TIMELINE OR BE CONSE CONSEQUENTIAL TO THE TIMELINE? SO WE'LL START THAT WORK EVEN PRIOR BECAUSE WE HAVE OUR QUESTIONS.
EVERYTHING IS, UH, PRETTY MUCH BUTTONED UP IN TERMS OF WHAT WE'RE GONNA ASK.
IT REALLY IS MORE ABOUT AN EQUITY ISSUE OF TRANSLATIONS AND GETTING THAT ALL OF THE CONTENT OUT FOR TRANSLATION, JUST LIKE WE DID WITH THE CREATIVE SPACE ASSISTANCE PROGRAM AND WE HAVE FOR PREVIOUS THROUGH PORTAL.
IT ISN'T ANYTHING THAT'S COMPLICATED, IT'S JUST TIME.
LIKE, OKAY, HERE WE'RE NOW SENDING YOU THE NEXT BATCH OF, YOU KNOW, COPY FOR TRANSLATION, AND THEN IT'S TRANSLATION INTO FOUR TO EIGHT LANGUAGES AND THEN GETS IMPLEMENTED INTO PORTAL.
SO WE, LIKE I SAID BEFORE, ARE HAVE A REALLY HEALTHY CLIP NOW OF GETTING THIS WORK DONE.
SO, AND I THINK SAME IS TRUE FOR THE PURCHASING DEPARTMENT AS FAR AS EXECUTING A CONTRACT.
UM, AND THEN WITH THE LONG CENTER, IT'S REALLY NOT GETTING THEM UP TO SPEED BECAUSE WE'RE PROVIDING THE, THE PROCESS, THE APPLICATION FOR THEM TO UTILIZE.
UH, SO IS JUST CONSIDERING OUR PAST WORK WITH THEM, I'M VERY CONFIDENT THAT EVERYBODY'S GOING TO GET UP TO SPEED VERY QUICKLY.
UH, AND EVEN WITH ED D AND STAFF AND HOW WE'RE WORKING THROUGH THE CREATIVE SPACES
[01:15:01]
ASSISTANCE PROGRAM AND THRIVE, UH, PREVIOUSLY, UM, VERY CONFIDENT THAT WE'RE GONNA GET TURN AND BURN AND GET THIS DONE AS QUICKLY AS WE, AS WE POSSIBLY CAN, WHICH IS WHY WE WANNA JUST MAKE SURE THAT WE'RE NOT SETTING OURSELVES UP BY RUSHING IT BEFORE WE REALLY GET EVERYONE INFORMED THAT WE'LL BE VOTING ON IT, WHICH IS OUR NEW COUNCIL MEMBERS AND OUR NEW MAYOR.WOULD IT, UM, UH, WOULD IT BE BENEFICIAL FOR THE MUSIC COMMISSION TO SEND A RECOMMENDATION TO COUNCIL SAYING THAT, UH, WE WOULD LIKE FOR THE LONG CENTER, UH, TO BE, UH, THE THIRD PARTY ADMINISTRATOR FOR THIS ONE AT THIS POINT? OH, I, I MEAN, YOU GUYS CAN MAKE WHATEVER RECOMMENDATION YOU HA IT SEEMS LIKE YOU HAVE TIME IF YOU WERE TO MAKE A RECOMMENDATION TO HAVE THAT, YOU JUST HAVE TO FACILITATE IT AND GET THE RECOMMENDATION READY AND POSTED AND KIM CAN ASSIST YOU WITH THAT.
SO I WOULD LIKE TO GO AHEAD AND MOTION FOR THE MUSIC COMMISSION TO, UM, RECOMMEND THAT THE LONG CENTER ADMINISTER, UM, THE LIVE MUSIC FUND OR, UH, A SECOND THERE.
ALL IN FAVOR? OR, UH, FIRST OF ALL, UH, I UNDERSTAND, UH, LET ME OPEN IT UP FOR ANY COMMENTS OR DISCUSSIONS BEFORE WE TAKE A VOTE ON THIS PARTICULAR MOTION.
DO WE NEED TO TAKE SOME TIME TO ACTUALLY LIKE, NAIL DOWN THE EXACT LANGUAGE OF THAT RECOMMENDATION OR, UH, WHAT DOES, LIKE WE'RE LOOKING, WHAT'S THE DATE AGAIN IN FEBRUARY WHEN IT'S, WHEN THE COUNCIL MEETING IS HAPPENING? I DON'T KNOW WHEN THE DATE IS.
THAT WOULD BE THROUGH PURCHASING.
BUT, UM, IT, IT'S, IT'S NOT DEVIATING FROM ANYTHING THAT'S BEEN PRESENTED TO YOU GUYS IN THE PAST.
SO I THINK YOU CAN, NO, I'M JUST GETTING, I'M JUST ORGANIZING DATES BECAUSE IT'S LIKE, IS THIS SOMETHING THAT WE NEED, WE CAN TAKE THE TIME TO CRAFT THE LANGUAGE OF IT AND THEN LIKE, VOTE ON IT IN THEN THE TOP OF NEXT, NEXT MONTH IN THE NEXT MEETING? OR IS IT SOMETHING THAT WE NEED TO GET OUT SO KIM CAN TONIGHT, IF THEY WERE JUST TO DO A QUICK MOTION OF IT, CAN THEY ADD ADDITIONAL E UH, DETAILS INTO THEIR RECOMMENDATION? OR DOES IT HAVE TO BE EXACTLY WHAT IS STATED TODAY? YOU'RE SUPPOSED TO, YOU'RE SUPPOSED TO SAY IT EXACTLY THE WAY IT'S STATED, UM, NOT, NOT ADD THINGS TO THAT, THAT THE REST OF THE COMMISSION DOESN'T SEE.
I THINK THE SIMPLER, THE BETTER REALLY, IN A WAY.
I MEAN, THEY'RE, THEY'RE GONNA BE COMMUNICATING WITH STAFF AND HEARING ABOUT THE DETAILS OF WHY THE LONG CENTER WAS THE CHOICE.
AND THIS, I THINK, IS JUST AS SIMPLE INFORMING THEM THAT WE'VE BEEN, UH, BEEN KEPT UP TO DATE AND IN THE LOOP AS THIS, UH, AS, UH, AS THEY BECAME THE CANDIDATE OF CHOICE AND THAT WE APPROVE IT AND WE, WE RECOMMEND THAT THEY APPROVE IT.
SO I THINK JUST A SIMPLE STATEMENT THAT, UH, JUST AS NA NAALI SAID, IT IS ALL WE NEED TO DO TO, TO ME AT LEAST.
UH, VERBALLY SAY WHAT I HEARD.
YOU KNOW, WHAT YOU GUYS JUST, UH, VERBALLY SAY WHAT YOU GUYS HEARD.
UM, AND I'M JUST WRITING NOTES, UM, THAT MOTIONS FOR THE MUSIC COMMISSION TO RECOMMEND THE LONG CENTER TO BE APPROVED AS A THIRD PARTY ADMINISTRATOR FOR LIVE MUSIC FUND AND OTHER HOT PROGRAMS. I, UH, I'M SORRY, I'M, I'M GOING TO INTERJECT HERE.
I DON'T, I DON'T THINK THAT WE SHOULD BE RECOMMENDING LONG CENTER TO DO THAT.
UH, PLEASE, PLEASE FINISH YOUR THOUGHT.
I JUST, IT'S, UH, I MEAN IT, IF, IF SOMETHING WERE TO GO WRONG FOR ANY REASON AT ALL WHATSOEVER, THEN WE RECOMMEND IT.
THAT THE LONGEST REDUCED, THEN WE, YOU KNOW, THEN, YOU KNOW, IT KIND OF PUTS, I DON'T KNOW, IT, IT ALMOST SEEMS AS THOUGH THE COMMISSION'S BEING BIASED TOWARDS THE LONG CENTER IN TERMS OF THEM EXECUTING THIS CONTRACT.
CAUSE I DON'T, THEY'RE THE ONLY ONES THAT ARE DOING IT.
BUT, UM, I, I DON'T KNOW IF THAT'S, UH, UM, I DON'T, I DON'T THINK THAT'S GONNA BE VERY PRODUCTIVE OR HELPFUL FOR THIS.
UM, YEAH, MY, UH, THE, THE REASON I, UM, WHERE I'M COMING FROM IS ESSENTIALLY JUST TO, UH, UM, SO THAT COUNCIL, WHEN THIS IS PRESENTED IN FRONT OF COUNCIL, THEY KNOW THAT, UH, UH, THERE IS SUPPORT FROM THE MUSIC COMMISSION AS WELL TO WHAT, UH, THE STAFF IS ALREADY PRESENTING.
AND OF COURSE, I'M COMING FROM THE POINT OF VIEW THAT THIS IS THE ONLY ORGANIZATION THAT HAS APPLIED SO FAR AND BEEN PRESENTED HERE, UH, IN FRONT OF THE MUSIC COMMISSION AS A POTENTIAL, UH, THIRD PARTY VENDOR.
SO WE DON'T HAVE OTHER OPTIONS AT THIS POINT OR, YOU KNOW, UH, TO, TO RECOMMEND EVEN.
UH, SO THAT'S WHERE I'M COMING FROM.
UH, UH, PLEASE, UM, ANY OTHER COMMENTS FROM YOU, COMMISSIONER STRICKER,
[01:20:01]
NOR ANYBODY ELSE ONLINE? YES, UH, I WOULD, I WOULD JUST RATHER MYSELF GO IN FRONT OF THE NEW CITY COUNCIL WHEN IT'S IN SESSION AND RECOMMEND THAT THEY EXPEDITE THE PROCESS OR GET THIS APPROVED AS SOON AS POSSIBLE AND JUST KIND OF KEEP HIS NAME OUT OF IT.UM, THANK YOU COMMISSIONER STRICKLAND.
UM, AND I THINK THAT, JUST TO REITERATE THE, THE NAGA VALLEY'S POINT IS REALLY THAT WE ARE TRYING TO SUPPORT THE PROCESS GETTING EXPEDITED OR TRYING TO SUPPORT, UM, THE FLOW OF THE PROCESS, UH, WITH MAKING THIS RES RECOMMENDATION.
AND CORRECT ME IF I'M WRONG, BUT I THINK WE'RE BASICALLY JUST TRYING TO MAKE A STATEMENT FROM THE COMMISSION THAT WE, SO FOR ANY NEW COUNCIL MEMBERS OR ANYBODY WHO'S NEW TO THE PROCESS, TO BASICALLY SAY LIKE, LOOK, WE'VE BEEN WORKING ON THIS FOR A LONG TIME.
THIS HAS GONE THROUGH THIS WHOLE PROCESS.
THIS, WE, WE NEED THIS TO MOVE FORWARD.
THIS IS WHAT'S BEING PROPOSED, THE MUSIC COMMISSION APPROVES OF WHAT'S BEING PROPOSED AND, AND ARE THEY, THE GUIDELINES ARE STILL INTACT.
THERE'S NOT A SITUATION WHERE THE, THE, UM, COUNCIL IS GONNA BE VOTING ON ANY OF THAT.
NOTHING TO DO WITH GUIDELINES.
THIS IS JUST ABOUT FACILITATING.
SO YEAH, SO FACILITATING, EXPEDITING IT, CUZ I THINK IF WE TELL, CORRECT ME IF I'M WRONG, BUT I THINK IF WE TELL COUNSEL, WE WANT YOU TO EXPEDITE IT AS AS FAST AS YOU CAN, THEY'RE GONNA BE LIKE, OKAY, WELL HOW, AND TO ME IT SOUNDS LIKE OUR STAFF IS TELLING US THAT THIS IS THE SMOOTHEST WAY FORWARD.
WE'VE GOT THE LONG CENTER TAPPED TO DO THIS.
WE'VE GOT ALL THESE THINGS IN PLACE, WE JUST NEED TO GET THESE THINGS APPROVED SO WE CAN MOVE FORWARD.
UM, AND SO, I MEAN, STAFF, ERICA, KIM, DO Y'ALL THINK THAT HAVING A RESOLUTION LIKE THIS FROM US WITH A, LIKE A UNIFIED KIND OF SUPPORT FOR THE FLOW OF THIS IS, IS HELPFUL? OR I DON'T KNOW, WHAT'S, WHAT'S YOUR OPINION? WELL, LIKE YOU SAID, WE'RE KIND OF AT THE END OF A VERY LONG PROCESS THROUGH THIS, UH, REQUEST FOR, YOU KNOW, SOLICITATION OR REQUEST FOR QUALIFICATIONS THROUGH PURCHASING.
UH, YOU GUYS WERE INFORMED THROUGHOUT THE PROCESS, UH, AND THIS REQUEST FOR COUNSEL ACTION IS A CULMINATION OF THAT ENTIRE PROCESS.
SO IF YOU RECOMMEND APPROVAL OF THAT, RECOMMEND, YOU KNOW, THAT, UH, REQUEST FOR COUNCIL ACTION, I THINK THAT COULD ONLY BE A POSITIVE THING TO REFLECT ON THE WORK THAT WE'VE ALL DONE TOGETHER OVER THE LAST YEAR.
UH, I'M SO COULD WE ALTER THE VERDICT? UH, SORRY, SORRY, SORRY.
GRAHAM, WERE YOU, UH, PLEASE COMPLETE.
I WAS JUST GONNA SAY WE ALTER THE WORDING TO MORE LIKE WHAT YOU JUST SAID, ERICA, THAT CAN YOU SAY THAT AGAIN? THAT WE'RE, THERE'S THE RE REQUEST TO APPROVE.
I JUST DON'T KNOW WHEN THE RCA, WHEN THE REQUEST FOR COUNSEL ACTION'S GOING TO HAPPEN.
BUT YOU COULD SAY SOMETHING TO THE EFFECT OF, WHEN THIS ITEM COMES UP FOR COUNSEL ACTION, WE RECOMMEND BLAH, BLAH, BLAH, BLAH, BLAH.
SO I WOULD, YOU KNOW, SUGGEST, I THINK YOU READ THE STATEMENT BEFORE, RIGHT? IT WAS IN SIMILAR LINES.
IF YOU DON'T MIND JUST, UH, REITERATING THAT, UM, MOTIONS FOR THE MUSIC COMMISSION TO RECOMMEND THE, UM, THE LONG CENTER TO BE APPROVED AS THE THIRD PARTY ADMINISTRATOR FOR THE LIVE MUSIC FUND AND OTHER HOT PROGRAMS. I DON'T KNOW EXACTLY WHAT THE RCA WILL SAY, YOU KNOW, UH, CUZ I'M, WE'RE NOT WRITING THAT.
SO, GRAHAM, WHAT DO YOU THINK BASED ON YOUR, UH, MY ONLY WORRY RIGHT NOW IS CUZ I THINK A UNIFIED STATEMENT WOULD BE, WOULD HELP EXPEDITE, IT'S JUST CLEARER THAN SEARCHING THROUGH EMAILS OR INDIVIDUALS COMMUNICATING.
UH, I WOULD WORRY IF IT WASN'T UNANIMOUS CUZ THEN IT, INSTEAD OF A STATEMENT THAT'S JUST A CLEAR SUPPORT.
THEN IT'S LIKE, THEN IF I WAS A COUNCIL PERSON, I'D SAY, WELL, WHY DID THIS PERSON VOTE AGAINST IT? IS THERE SOME REASON, IS THERE SOME ALTERNATIVE WAY THAT SOME OF THE MUSIC COMMISSIONERS THINK THAT WE SHOULD BE DOING THIS? IS THERE ANOTHER PROVIDER THAT SHOULD BE OUR PARTNER IN THIS? SO I WOULD HESITATE TO MOVE FORWARD IF WE'RE NOT GOING TO BE UNANIMOUS.
CUZ THAT WOULD BE SEEM LIKE A MINOR RED FLAG TO ME IF I WAS ON COUNCIL AND SEEING, UH, A SPLIT BOAT.
[01:25:01]
YEAH.UM, MY, MY QUESTION IS, WHAT, WHAT IS THE ALTERNATIVE? IT JUST GOING BACK TO WHAT, YOU KNOW, SYNOVIA HOLT AND OUR PREVIOUS DIRECTORS, YOU KNOW, HAVE SAID IS THAT IT'S A CAPACITY ISSUE.
IF WE WERE TO DO THIS IN-HOUSE, IT WOULD BE A DELAYED PROCESS.
AND SO WE'VE ALREADY ADDED ADDITIONAL MONTHS TO THE PROCESS BY BRINGING, YOU KNOW, DOING THE REQUEST FOR QUALIFICATIONS AND VETTING AND REALLY PROMOTING IT TO THE COMMUNITY TO, UH, APPLY TO BE THE THIRD PARTY.
AND, UM, WE FEEL THAT BASED ON THAT REQUEST FOR QUALIFICATIONS, WE RECEIVED A QUALIFIED RESPONSE.
SO IT, I I THINK IT WOULD ADD A LOT OF TIME TO THE PROCESS IF WE KIND OF HAD TO START ALL OVER AGAIN.
I JUST WANTED TO SAY I AGREE WITH ERICA IN THAT IS THIS HAS HAS BEEN A LONG PROCESS AND UNLESS WE HAVE SOMEBODY IN OUR BACK POCKET THAT WE THINK IS CAPABLE AND WILLING TO DO THIS, WHO HASN'T SHOWN THEIR FACE YET, I DO THINK THIS WILL JUST DELAY THE WHOLE PROCESS EVEN IF WE DID HAVE SOMEONE IN OUR BACK POCKET WHO WOULD DELAY THE PROCESS.
YES, BECAUSE, UH, BECAUSE THIS PARTICULAR ENTITY HAS, HAS BEEN DISCUSSED OVER THE LAST COUPLE OF SESSIONS.
UM, SO THAT'S WHERE I REALLY AM COMING FROM IS, IS I DON'T SEE WHAT THE ALTERNATIVE IS IF, IF THERE IS ONE AT THIS POINT OF TIME, UH, IN THE PROCESS.
UM, SO THE INTENT IS ESSENTIALLY TO SUPPORT STAFF IN MAKING THEIR POINT TO, UH, COUNCIL ESSENTIALLY SO THAT THIS CAN MOVE FORWARD.
UM, ANY, ANY OTHER COMMENTS? WE DON'T EVEN KNOW HOW MUCH THE LONG CENTER IS GONNA COST US YET.
DO WE ACTUALLY, THE REQUEST FOR COUNCIL ACTION WILL HAVE, I THINK, I'M NOT EXACTLY SURE, CUZ AGAIN, PURCHASING IS LEADING THAT.
UM, FROM WHAT I CAN SEE, THE NEGOTIATIONS HAVE BEEN IN GOOD FAITH AND ARE WELL WITHIN REASON.
UH, WHEN YOU SAY, WELL, WITHIN REASON, I WOULD ASSUME IT'S JUST PAST PRECEDENT.
WHATEVER'S BEEN, IT WAS THE CASE REALLY, HONESTLY.
CAN'T SPEAK TO THAT BECAUSE I DON'T FEEL COMFORTABLE THAT THE PURCHASING LED THAT PROCESS.
UM, SO I WOULD RATHER HEAR FROM PURCHASING BEFORE I GIVE A RECOMMENDATION IF IT'S DIRECTLY INVOLVING THE LONG CENTER, WHICH I MEAN, IT KIND OF IS.
UM, COMMISSIONER STRICKLAND, PLEASE REPEAT IT.
SORRY, I I COULDN'T CATCH ALL OF IT.
I I I WOULD RATHER, UM, HEAR SOMETHING FROM PURCHASING ON, UM, IF, IF THEY'RE GOING TO VET THE LONG CENTER AND IF WE'RE GOING TO SAY THE LONG CENTER IS GOING TO BE THE, THE, I MEAN, THEY ARE THE ONLY STEWARD OF THIS, UM, FACILITATING THE RCA FOR THIS.
I THINK THAT, UM, WE NEED TO HEAR IT.
I MEAN, I, WE, WE, WE NEED TO HEAR IT FROM THEM.
UM, HOW MUCH IS GONNA COST, WHAT, WHAT'S GONNA HAPPEN? UM, A FEW MORE DETAILS BEFORE WE JUST GO AHEAD AND SAY THAT THE LONG CENTER SHOULD DO THIS, AND WE RECOMMEND THAT TO A NEW COUNCIL AND NEW MAYOR.
THAT'S MY, THAT'S MY POSITION ON IT.
IF, IF EVER WE'RE JUST TRYING TO X-RAY THE PROCESS AND JUST SAY, HEY, I MEAN, MAYBE THIS IS JUST A VERBIAGE THING.
UH, AND I THINK THAT MAYBE WE TOUCHED ON SOME OF THAT, BUT IF IT'S JUST A VERBIAGE THING WHERE, YOU KNOW, WE'RE SAYING, HEY, LET'S JUST GET THIS OUT AS SOON AS POSSIBLE, AND, YOU KNOW, EVERYTHING THAT'S IN PLAY HERE, LET'S LET THIS, LET, LET IT ROLL WITH WHAT WE'VE GOT AND LET'S DO THAT.
BUT I, I DO NOT FEEL COMFORTABLE, UM, SAYING, OH, THE LONG CENTER'S GOOD FOR THIS.
LET'S GO AHEAD AND DO THIS WITH THE LONG CENTER INVOLVED.
JUST TO, I MEAN, AND IT'S NOT THAT THEY HAVEN'T DONE A GOOD JOB BEFORE.
IT'S, I'M NOT, THAT'S NOT WHAT I'M SAYING.
I'M JUST, I MEAN, I, I JUST, I DON'T LIKE HOW THAT LOOKS.
WHAT IF THEY'VE DONE A GOOD JOB AND THERE'S AN INDUSTRY STANDARD, A GENERAL UNDERSTANDING ABOUT A LIMIT, A CAP OR WHATEVER, THAT THEY SHOULD BE PAID IN TERMS OF PERCENTAGE.
COULDN'T THAT BE A PART OF OUR RECOMMENDATION THAT IF DA DA DA DA DA, THEN WE RECOMMEND DA, DA DA DA DA.
THERE A WAY TO REWORD OR MODIFY RATHER, OR OPEN TO THE, UM, UM, EXISTING MOTION.
AND IT COULD ALSO INSINUATE VERY CLEARLY LIKE, WE'RE GOOD WITH THIS AS LONG AS THIS.
UM, I, I HAVE A QUICK QUESTION.
WHEN, WHEN AGAIN WAS THE EARLIEST OPPORTUNITY FOR THIS TO GET IN FRONT OF COUNCIL? FEBRUARY? WHAT, UM, I, I DON'T KNOW WHAT THE FEBRUARY MEETINGS ARE OFF THE TOP OF MY HEAD.
THERE'S ONLY ONE MEETING IN JANUARY, JANUARY 26TH.
SO IT, IT WOULD JUST BE A MATTER OF WEEKS, UH, FROM THE FIRST
[01:30:01]
MEETING OF THE NEW BODY.IF, IF YOU WOULDN'T MIND HELPING ME COMPLETE THE, UH, THE STATEMENT FOR THE MOTION.
UH, WE ARE SAYING THAT WE WOULD, UH, UH, MOTION TO RECOMMEND, UH, MOTION TO RECOMMEND, UH, THE LONG CENTER BEING THE THIRD PARTY ADMINISTRATOR FOR THE LIVE MUSIC FUND AND OTHER HOT FUNDS, GIVEN THAT THE FEE CHARGED FOR THESE SERVICES DO NOT EXCEED INDUSTRY STANDARDS, INDUSTRY STANDARDS OR RECENT FEES CHARGED FOR.
I MEAN, THERE'S SOMETHING OVER THE LAST FEW YEARS RIGHT.
I JUST DON'T KNOW HOW TO SAY IT RIGHT NOW.
I THINK WE CAN SAY, UM, WE CAN SAY, UM, IS WITHIN INDUSTRY STANDARDS THAT MIGHT, THAT MIGHT, WHAT IS THAT TOO BROAD, RICK? IT MIGHT BE TOO BROAD.
IT MAY BE THE LANGUAGE NEEDS TO BE SOMETHING CLOSER TO WHAT HAS BEEN DONE PAST PRECEDENT, WRITTEN THAN PAST PRECEDENT.
BUT AS WE'VE MENTIONED BEFORE, THERE IS NO EXACT PRECEDENT FOR THIS PARTICULAR SCOPE, UH, JUST TO BE CLEAR MM-HMM.
I, YOU KNOW, THERE IS NO EXACT PRESIDENT LIKE TO SAY, OH, IT WAS AN X FEE FOR THIS RELIEF AND RECOVERY PROGRAM AND AN X FEE FOR THAT.
IT ACTUALLY COULD BE LESS, IT COULD BE, YOU KNOW, BECAUSE WE JUST KNOW A LOT MORE NOW AS FAR AS I THINK LONG CENTER PROBABLY KNOWS MORE, BUT I CAN'T, I DON'T FEEL COMFORTABLE SAYING EXACTLY WHAT THE NEGOTIATIONS HAVE BEEN, UH, UNLESS I GET THE WORD FROM PURCHASING OF, WHAT AM I ALLOWED TO SAY? I JUST REALLY DON'T KNOW.
BUT I CAN SAY THAT OUR BUDGET RECOMMENDATIONS WILL, YOU KNOW, BOTH FOR FISCAL, FOR FISCAL 23 COVER, THE GRANT BUDGETS WE HAVE DISCUSSED IN THE PAST INCLUDE, AS WELL AS ADDITION, WHATEVER ADMINISTRATION FEES.
MY, MY WORRY IS THAT THE QUALIFICATION LIKE THIS JUST LEADS TO MORE QUESTIONS FROM COUNCIL.
AND SO WE'RE, RATHER THAN EXPEDITING, WE'RE JUST SLOWING THINGS DOWN.
CUZ THEN THERE'S THE OBVIOUS QUESTION OF, OKAY, WHAT ARE INDUSTRY STANDARDS AND WHERE'S THE DOCUMENTATION OF THAT AND PAST PRESIDENTS AND ALL THAT.
SO WE'RE TRYING TO BE HELPFUL, BUT I WORRY THAT WE'RE NOT PURCHASING HAS CERTAIN STANDARDS THAT THEY FOLLOW TO BE, ENSURE THAT THIS IS THE MOST QUALIFIED VENDOR FOR THE SERVICES, INCLUDING THE PAY STRUCTURE.
THAT IS ONE OF THE ELEMENTS WITHIN THE PROCESS, YOU KNOW, ACCORDING TO CITY STANDARDS.
SO LET'S JUST SAY THAT, THAT IT, IT FOLLOWED ALL OF THE PROCESSES AND PAST MUSTER AND, AND WAS THE QUALIFIED VENDOR THAT WAS RECOMMENDED.
UM, COMMISSIONER MAHO OR COMMISSIONER GOLD, DO YOU HAVE ANY, UM, THOUGHTS OR OPINIONS AROUND THIS? I'M JUST CHECKING IN.
UM, I DO, UH, BUT I'M, I DON'T WANNA US TO GO DOWN A HUGE RABBIT HOLE, BUT I, IT SEEMS LIKE, AGAIN, HAVING SOME SORT OF STATEMENT OR PRESENTATION OR UPDATE FROM PURCHASING COULD BE COOL.
I DON'T KNOW IF THAT'S EVEN POSSIBLE, BUT THEY JUST KEEP, THEY'RE ALWAYS REFERENCED.
UM, AND, UH, WE DON'T REALLY GET TO COMMUNICATE WITH THEM AT ALL OR, UH, UNDERSTAND FULLY WHAT'S GOING ON THERE.
SO THAT MAYBE THAT COULD BE HELPFUL.
AND THE OTHER THING THAT COMES TO MIND IS JUST THAT IT JUST DOESN'T SEEM LIKE WE HAVE A SUPER CLEAR CONSENSUS ON WHAT EXACTLY THIS RECOMMENDATION SHOULD SAY, AND YET WE POTENTIALLY HAVE TIME TO, TO ALL KIND OF PERCOLATE ON IT AND MAYBE WE CAN PUT IT ON THE AGENDA FOR NEXT MEETING TO LIKE, MAYBE WE CAN ALL LIKE, TRY TO, I DON'T KNOW, THINK ABOUT IT AND BRING IT TO THE NEXT MEETING, UM, WITH A LITTLE BIT MORE INFORMATION AND CLARITY.
UM, SO MAYBE THAT IS HELPFUL BECAUSE WE REALLY DON'T, I AGREE WITH GRAHAM, I I DON'T WANT US TO BE DOING THIS AND ACCIDENTALLY ENDING UP SLOWING THINGS DOWN WHEN WE'RE TRYING TO HELP.
UM, SO MAYBE IT TAKE, MAYBE IT NEEDS A LITTLE BIT MORE THOUGHT SINCE IT'S NOT LIKE COUNCIL IS MEETING, YOU KNOW, NEXT WEEK.
UM, AND THEN THE OTHER, I HAD ONE QUESTION FOR ERICA OF QUALIFICATION.
WHENEVER YOU READ OUT THE, THE KIND OF WORDING FOR THE RECOMMENDATION YOU SAID AND OTHER HOT FUNDS OR
[01:35:01]
OTHER HOT PROGRAMS, UM, ARE WE, ARE WE JUST TALKING ABOUT THE LIVE MUSIC FUND PROGRAM OR ARE WE, OR IS THIS FOR OTHER STUFF THAT WAS LOTS AND OTHER OTHER ONES AS WELL? YES, YES.AS WAS DISCUSSED IN PREVIOUS MEETINGS, THIS IS FOR ALL OF THE, UM, YOU KNOW, THAT THE OPTION TO USE A THIRD PARTY FOR ALL HOT FUNDED PROGRAMS, BUT NOT NECESSARILY HAS TO, LIKE, FOR EXAMPLE, THRIVE I SEE DID NOT USE A THIRD PARTY ADMINISTRATOR.
UH, YOU KNOW, AND THIS IS A, A LONGER CONTRACT OF FIVE YEARS.
AND SO WE WANNA BE AS, UH, YOU KNOW, WE WANT THE CONTRACT TO BE AS FLEXIBLE AS POSSIBLE TO USE THEM OR NOT USE THEM FOR THE HOT PROGRAMS. OKAY.
SO YOU JUST NEED IT TO BE APPROVED SO THAT THEN YOU CAN LATER ON YEAH, THERE'S NO, IT'S NOTHING THAT SAYS YOU HAVE, YOU KNOW, IT COULD DECIDE AND YOU'RE TOO, THAT THAT STAFF DOES THIS AND, AND, YOU KNOW, AND LONG CENTER DOES THAT.
IT COULD BE ONE OR MANY ELEMENTS WITHIN, YOU KNOW, THE, OF THE PROCESS.
UM, YOU KNOW, IT JUST DEPENDS.
IT'S UP TO STAFF AND YOU KNOW, HOW THINGS ARE GOING OF HOW WE WANNA UTILIZE THE THIRD PARTY, BUT WE CAN UTILIZE THEM FOR EVERYTHING OR JUST ONE ELEMENT.
SO THE RECOMMENDATION GETS PRESENTED TO COUNCIL NO MATTER, YOU KNOW, WHETHER WE HAVE THIS WORD TODAY OR NOT, RIGHT? YES.
DEPENDING ON WHEN YOU GET THE NEXT OPPORTUNITY.
PURCHASING IS LEADING THIS REQUEST.
SO I MEAN, I, UH, LIKE I SAID, THE INTENT IS ESSENTIALLY TO SUPPORT STAFF IN WHAT THEY ARE PRESENTING IN FRONT OF COUNCIL.
SO IN MY OPINION, IF THERE IS HESITANCY FROM SOME OF THE COMMISSIONERS TODAY, UH, WE MIGHT AS WELL NOT TAKE THE VOTE.
KIM, PLEASE ADVISE ME ON HOW TO, UH, DO THAT OFFICIALLY.
UM, I WOULD JUST SAY THAT, BUT WE HAVE TO MAKE UP OUR MINDS AND, UH, YOU KNOW, MOVE FORWARD ON THIS, UH, SOONER THAN LATER.
UM, YOU KNOW, AND DO WHAT WE CAN DO AS A COMMISSION SO THAT WE ARE SUPPORTING, UH, YOU KNOW, PUSHING THIS GRANT OUT.
UM, UM, AGAIN, THAT IS GOING TO GO IN FRONT OF COUNCIL WHETHER WE VOTE ON THIS TODAY, UH, OR NOT, OR I THINK YOU CAN JUST APPROVE IT OR NOT.
YOU CAN JUST WITHDRAW THE MOTION.
AND SO I THINK LIKE, TO MOTION TO JUST WITHDRAW THE MOTION
AND THEN I THINK IN ORDER TO HELP, I THINK THE SIMPLEST THING WE CAN DO IS, UH, THOSE OF US WHO DO THINK IT'S THE RIGHT DECISION TO LET OUR COUNCIL PEOPLE KNOW, ESPECIALLY AS IT GETS CLOSER TO THE TIMELINE, IT'S GONNA BE IN FRONT OF 'EM AND, AND IT'S ACTUALLY SOMETHING THEY NEED TO ADD ON THEIR MIND.
THAT'S A FANTASTIC RECOMMENDATION.
UM, ANY OTHER, UM, QUESTIONS OR COMMENTS ON THE, UM, AGENDA ITEM NUMBER FIVE? ALL RIGHT, THANK YOU SO MUCH.
THE NEXT UH, ITEM ON THE AGENDA IS DISCUSSION AND
[6. Discussion and possible action on budget priorities.]
POSSIBLE ACTION ON BUDGET PRIORITIES.UH, JUST A QUICK UPDATE THAT, UM, UM, CHAIRPERSON PATERSON AND I, UM, ARE, UM, TALKING TO, UM, ED D ON SOME OF THESE BUDGET ITEMS AND WANT TO SEE IF, UH, UM, THE COMMISSIONERS HERE HAVE ANY SPECIFIC RECOMMENDATIONS AS WELL AS, UH, UH, STAFF.
UH, IF YOU COULD, UH, UM, GIVE US AN IDEA ON, UM, WHAT ARE SOME OF THE THINGS THAT ARE HIGH ON YOUR LIST THAT WOULD, UH, UM, YOU KNOW, WOULD, COULD USE SOME SUPPORT FROM US, OR, UH, EITHER WAY.
UH, WHOEVER WANTS TO SPEAK FIRST.
UH, UH, I THINK, UH, SOME THINGS COULD COME UP TODAY THAT HAVE BEEN CLEAR.
WE'VE BEEN ASKING FOR A LOT OF MARKETING WORK AND SO, UH, LIKE, YOU KNOW, I THINK IF YOU IMAGINE THE FIRE DEPARTMENT, THEY'RE GONNA GO WITH SPECIFIC AREAS OF NEED AND SPECIFIC REQUESTS, THIS KIND OF TRUCK OR THIS, YOU KNOW, THIS KIND OF, UH, NEW JACKET THAT'S MORE FIREPROOF OR WHATEVER IT MIGHT BE.
SO I THINK THE MORE CONCRETE OUR REQUEST CAN BE IN A WAY, THE BETTER.
WHILE ALSO I THINK THIS IS, UH, THE MORE THIS IS AN OPEN DIALOGUE WITH STAFF, THE, THE, THE BETTER.
BUT AS WE'RE ASKING FOR MORE MARKETING WORK FOR A STAFF THAT'S ALREADY FULLY DOCKETED, ESSENTIALLY, I THINK LIKE TRYING TO THINK ABOUT HOW THAT CAN BE WORKED INTO THE BUDGET.
AND IS THAT AN EXPANDED SCOPE OF SERVICES FROM A PERSON WHO'S ALREADY ON STAFF OR IS THAT A THIRD PARTY OR IS THAT A HIRED PERSON? I DON'T, I DON'T KNOW WHAT'S EASIEST FOR STAFF AND WHAT MAKES SENSE ECONOMICALLY OR IF IT'LL REACH THE, BUT MARKETING COSTS A LOT OF MONEY.
AND SO AS WE ASK THEM, AND IT TAKES A LOT OF TIME, AND, AND SO AS WE ASK THEM TO DO THAT, WE HAVE TO THINK ABOUT HOW WE'RE GONNA PROVIDE THE RESOURCES FOR THAT TO BE POSSIBLE.
IF WE'RE CONCERNED THAT PROGRAMS ARE COMING OUT AND NOT
[01:40:01]
ENOUGH PEOPLE ARE HEARING ABOUT IT, WE HAVE TO THINK ABOUT, UH, ABOUT HOW THAT'S GOING TO HAPPEN IN THE FUTURE.AND, AND THIS IS JUST ONE TINY EXAMPLE OF SOMETHING THAT CAME UP REPEATEDLY TONIGHT, BUT HEY, WHAT ARE THE RESOURCES THAT STAFF ARE MISSING TO HELP SUPPORT THE MUSIC COMMUNITY, UH, IN IN AUSTIN? THANK YOU COMMISSIONER RAMS. ANY OTHER COMMENTS OR QUESTIONS OR ON THIS TOPIC? QUICK QUESTION, IS THERE A WORKING GROUP ESTABLISHED LIKE THE PREVIOUS YEAR? CUZ THERE IS A BUDGET PORTAL THAT WILL BE UTILIZED BY THE COMMISSION TO DO THEIR RECOMMENDATION, CORRECT? KIM? YES.
AND DO YOU KNOW WHEN THAT WILL BE? UM, LIVE VIA THE CLERK'S OFFICE? THEY'LL SEND A NOTICE OUT AND LET US KNOW ABOUT IT.
THEY HAVEN'T SENT IT YET, BUT UM, AS SOON AS THEY SEND THAT OUT, UM, I CAN LET Y'ALL KNOW.
AND SO THERE WILL BE A PROCESS LAID OUT IN DIRECTIONS, I GUESS, UH, FOR HOW TO MAKE THOSE RECOMMENDATIONS VIA THE BUDGET PORTAL.
I BELIEVE THE LAST, I THINK MARCH IS THE DEADLINE TYPICALLY.
AND IT WOULD BE THE CHAIR WHO WOULD ACTUALLY HAVE ACCESS TO MAKE THAT, YOU KNOW, UH, DIRECTLY INTO THE PORTAL.
SO I THINK THERE COULD BE A LOT OF DISCUSSION PRIOR TO THAT.
UH, WE DON'T NEED TO DO, I BELIEVE A FORMAL RECOMMENDATION LIKE WE TYPICALLY WOULD, BUT IT WOULD BE DONE THROUGH THAT PORTAL.
UM, AND SO THIS GIVES YOU GUYS SOME TIME IF YOU WANT A WORKING GROUP TO DECIDE AND DISCUSS, UM, THIS IS THE OPPORTUNITY TO DO THAT.
I THINK, UM, ONE OF THE THINGS THAT UH, WE CAN ALSO DO IS, UH, PERHAPS, UM, CHAIRPERSON PATERSON AND I CAN COME BACK WITH, UH, WHATEVER LIST THAT, UH, WE ARE BUILDING AND BASED ON THAT, UH, MAYBE WE CAN TAKE A VOTE ON HOW WE WANT TO, UH, MOVE FORWARD IN THE NEXT MEETING.
WOULD THAT WORK FOR EVERYBODY? IT SEEMS LIKE THE TWO OF YOU ARE THE CORE OF A WORKING GROUP ALREADY AND, UH, I I THINK HAVING A, A BOND AND BUDGET WORKING GROUP IN AN ONGOING WAY WOULD BE SUPER HELPFUL CUZ I, I THINK, YOU KNOW, AS, AS, AS NEW COMMISSIONERS COME IN AND, AND OLD COMMISSIONERS GO OUT, WE, WE REALLY LOSE THE THREAD OF HOW THESE PROCESSES WORK.
AND SO HAVING PEOP SOMEBODY ON THE COMMISSION ALWAYS WHO REALLY KNOWS THE BUDGET PROCESS UP AND DOWN AND THE BOND PROCESS UP AND DOWN SINCE THE TWO OF YOU'RE MEETING ON IT, I JUST WONDER IF WE JUST EXPAND THAT SLIGHTLY SO IT'S AN OFFICIAL WORKING GROUP AND IT CAN REALLY ENGAGE AND UM, AND MAKE SURE THAT WE'RE AS IN, UH, PART OF THAT PROCESS AND AS BEING SUPPORTIVE AS WE CAN THROUGH IT.
THAT SOUNDS LIKE A GREAT IDEA.
ESPECIALLY THROUGH TRANSITIONS.
UH, UM, SO DOES ONE EXIST RIGHT NOW? OR IT, IT DOESN'T.
I'M NOT, I NOT QUITE SURE ABOUT THAT CUZ ERICA JUST SAID THERE WAS ONE, THERE WAS ONE LAST TIME, THERE WAS ONE LAST TIME.
AND THE WAY WORKING GROUPS WORK IS ONCE THE WORK IS DONE, IT'S DISBANDED.
AND SO YOU WOULD NEED TO DO A NEW WORKING GROUP FOR FISCAL YEAR 24 IF THAT WAS THE CASE.
AND IT, YOU COULD START IT OFF LIKE GRAHAM SUGGESTED WITH THE CHAIR AND THE VICE CHAIR, AND THEN YOU GUYS HAVE THE OPTION TO ADD WHOEVER YOU WOULD LIKE.
WOULD YOU LIKE A MOTION FOR THAT? YEAH, LET'S MOTION TO CREATE A BUDGET AND BOND PROCESS WORKING GROUP ANY SECOND? CAN I ASK A QUESTION? YEAH.
JUST PROCESS QUESTION IF, CAN YOU MAKE IT, IF YOU WANT IT TO BE A STANDING THING, UH, THAT CARRIES THE THREAD THROUGHOUT, YOU KNOW, CHANGES IN, IN MEMBERSHIP AND WHATEVER, IS IT POSSIBLE, IS IT A COMMITTEE THAT NEEDS TO BE FORMED INSTEAD OF A WORKING GROUP? BECAUSE A WORKING GROUP IS LIKE A LIMITED AMOUNT OF TIME, BUT A COMMITTEE CAN LIKE EXIST ONGOING.
SO I CAN ANSWER THAT QUESTION FOR YOU.
AND, UM, UH, THE, A COMMITTEE WOULD ACTUALLY HAVE TO BE, UH, APPOINTED BY THE COUNCIL.
UM, THAT WAS, THAT WOULD BE KIND OF OUTSIDE OF THIS, YOU KNOW, THIS ROOM.
BUT A WORKING GROUP IS SOMETHING THAT THE, UM, THE UH, UH, THE, YOU GUYS CAN RAISE AND THEN IT ENDS AS SOON AS THEY GIVE THE REPORT.
SO WE DO HAVE TO REDO IT EVERY YEAR THEN? YEAH.
THE A COMMITTEE WOULD BE A STANDING THING THAT WOULD GO FROM YEAR TO YEAR AND THAT WOULD HAVE TO GET WRITTEN IN, I THINK, TO THE, UM, UH, BYLAWS.
UM, ANY SECONDS OR ANY OTHER COMMENTARY ON THIS SECOND? THANK YOU.
SO WE HAVE, UH, A MOTION TO CREATE A BOND AND BUDGET WORKING GROUP, UH, FROM, UH, COMMISSIONER REYNOLDS HERE AND THE SECOND FROM, UH, COMMISSIONER STRICKLAND.
[01:45:01]
FAVOR? AYE.ANY OTHER DISCUSSION ON, UH, ITEM NUMBER SIX BEFORE WE MOVE ON? ALL RIGHT, THANK YOU.
[7. Discussion and possible action following update from Urban Core Land Use Working Group.]
ON THE AGENDA DISCUSSION AND POSSIBLE ACTION FOLLOWING UPDATE FROM URBAN CORE LAND HERE.IS THIS FROM YOU COMMISSIONER? GOOD.
UM, WELL WE DID MEET, BUT CAN WE TABLE THIS UPDATE UNTIL THE NEXT MEETING? BECAUSE I WOULD LIKE TO, I'M NOT PREPARED FOR THAT.
ALL RIGHT, SO WE MOTION TO MOVE ITEM NUMBER SEVEN TO THE FEBRUARY MUSIC COMMISSION MEETING.
I THINK ANYBODY OPPOSED THE MOTION PASSES? THANK YOU.
UH, THAT'S IT FOR FUTURE AGENDA
[FUTURE AGENDA ITEMS]
ITEMS. THAT'S IT FOR THE, UH, THE CORE AGENDA FOR THIS MEETING.UH, LET'S, UH, MAYBE COME UP WITH, UH, THE COLLECTION OF AGENDA ITEMS FOR THE, UM, NEXT SESSION AND WE'LL TAKE A VOTE.
UM, REDDING, UH, NUMBER SIX, DISCUSSION AND POSSIBLE ACTION ON BUDGET PRIORITIES.
UM, DO WE STILL NEED THAT? NOW THAT WE HAVE A WORKING GROUP? UH, CAN WE PICK THE MEMBERSHIP NEXT TIME? HOW DOES THIS WORK? IF SOMEBODY CAN ADVISE ME ON THAT? YOU CAN, UH, YOU CAN TAKE VOLUNTEERS, UH, UH, FROM MEMBERSHIP NOW IF YOU WANT TO.
LET'S, ACTUALLY, CAN WE GO BACK AND ADDRESS THAT? YES, YOU CAN DO THAT.
SO THE, UM, BUDGET AND BOND WORKING GROUP.
UH, ARE THERE ANY VOLUNTEERS TO PARTICIPATE IN THAT? UM, I'M SIGNING UP MYSELF AND, UH, I WOULD CHECK IN WITH COM CHAIRPERSON, PAT, WHEN SHE SITS THERE
SO LIKE THERE, I'M, UH, POINTING TO THAT EMPTY SEAT.
UM, SO I THINK WE, WE WOULD, WE WOULD BE IN, UH, ANYBODY ELSE THAT WOULD BE INTERESTED? UH, COMMISSIONER STRICKLAND.
DID YOU SAY, DID YOU VOLUNTEER AS WELL? NO.
I THOUGHT YOU RAISED YOUR HAND.
SO WE HAVE COMMISSIONER STRICKLAND.
NO, YOU ARE, YOU ARE IN FOCUS HERE FOR US, SO THAT KIND OF FEELS LIKE YOU'RE VERY INTERESTED IN THIS.
UH, I'M SURE MORE FOLKS CAN JOIN, UH, NEXT TIME IF YOU CHANGE YOUR MIND.
UM, AGENDA ITEMS FOR, UH, THE NEXT COMMISSION MEETING.
UM, ADDING, UH, BACK DISCUSSION AND POSSIBLE ACTION ON THE LIVE MUSIC FUND, EVEN PROGRAM DISCUSSION AND POSSIBLE ACTION ON BUDGET PRIORITIES.
I THINK YOU MIGHT WANT TO ADD BOND TO THAT TOO.
YOU COULD MAKE THEM TWO SEPARATE DISCUSSIONS, BUT SINCE IT'S ONE WORKING GROUP, IT MIGHT BE EASY TO, OKAY.
I DID HAVE, UM, ANOTHER AGENDA ITEM WITH THE CITY STAFF TO ADVISE, UH, POSSIBLE, SORRY, DISCUSSION AND POSSIBLE ACTION FOLLOWING UPDATE FROM CITY STAFF ON, UM, HOW THE MUSICAL MISSION, UH, COULD GET ENGAGED IN THE, UH, THE BOND ELECTION.
WELL, THE, I THINK THAT THAT'S PART, THAT'S WHAT YOUR WORKING GROUP IS FOR YES.
I THINK WHERE YOU'RE GOING WAS ON, UM, I COULD BE WRONG, BUT ON MARKETING PROMOTION EFFORTS, WHETHER WE CAN HAVE A FACEBOOK GROUP, WHETHER WE LIKE, WHAT ARE, WHAT ARE THE LEGAL MEANS BY WHICH WE CAN SUPPORT THE WORK THAT THE STAFF IS DOING AND THAT WE'RE DOING.
UH, BUT EARLY ON WE HAD, UM, UM, ERICA INVOLVES SAY THAT THEY COULD COME BACK AND PROBABLY ADVISE US ON HOW WE COULD, UH, PARTICIPATE IN THE, UH, IN THE, IN THE BOND ELECTION PROCESS AND HOW THE MUSIC COMMISSION COULD ENGAGE IN THAT.
UH, IF WE COULD GET SOME FEEDBACK, FEEDBACK FROM, UH, STAFF ON THAT, THAT WOULD BE GREAT FOR US.
SO THAT WAS THE ITEM I WAS, UH, LOOKING TO ADD.
WELL, WE COULD, UH, ADVISE THE WORKING GROUP, YOU KNOW, IN BETWEEN BY THE NEXT MEETING OF, FOR THAT.
[01:50:01]
I THINK YOUR BUDGET RECOMMENDATION WOULD BE PART OF THAT RECOMMENDATION, CORRECT? UH, CAN, WE'LL JUST DOUBLE CHECK ON THAT.UM, BUT IT IS INCLUDED IN THE AGENDA ITEM, SO WE CAN TALK TO YOU ABOUT IT AS PART OF THE BUDGET AND BOND WORKING GROUP DISCUSSION.
UH, WHAT ELSE? THERE WAS ALSO A UPDATE BY THE E D D COMMUNICATIONS TEAM.
SO, UH, DISCUSSION AND, UH, POSSIBLE ACTION FOLLOWING UPDATE FROM THE EDD COMMUNICATIONS TEAM ON THEIR ONGOING PLANS FOR, UH, COMMUNICATION AROUND GRANT PROGRAMS. DO WE NEED SECONDS ON ALL THESE? YEAH, YOU NEED, CAN WE COLLECTIVE, UH, COULD WE DO A COLLECTIVE SECOND OR DO WE HAVE TO DO SECONDS ON EACH ONE? HOWEVER YOU WANNA DO IT.
UM, COULD WE ALSO PLEASE GO AHEAD.
UH, COMMISSIONER STRICKLAND, UH, UH, THE, UH, CAN WE BRING BACK THE, UM, DISCUSSION AND POSSIBLE ACTION ON THE MUSICIAN LOADING ZONES, AFFORDABLE PARKING? UH, YES, I'D LIKE TO GET THAT ON THE AGENDA.
AND, UM, UM, KIM AND ERICA, WHAT WOULD BE A GOOD POINT TO GET A, A FOLLOW UP UPDATE ON THE CSAP? WOULD THAT BE FEB, MARCH? WHAT WOULD WE ADVISE? I'M THINKING MARCH, WE ARE GOING TO HAVE A DATA DASHBOARD READY AFTER THE APPLICATION CLOSES AND EVALUATIONS HAVE BEEN MADE.
I DON'T KNOW IF I WOULD, I CAN, IF YOU ASK ME THAT QUESTION AGAIN IN FEBRUARY, I PROBABLY HAVE MORE INFORMATION FOR YOU.
SO, WE'LL, WE'LL, WE'LL KEEP THAT FOR A, A LATER SESSION.
ANY OTHER AGENDA ITEMS? UH, FROM COMMISSIONERS ONLINE OR HERE? OKAY.
DO WE HAVE A SECOND? SECOND, SECOND.
ALL IN FAVOR? I, I DON'T, YOU DON'T HAVE TO.
YOU DON'T HAVE TO, DON'T HAVE TO VOTE ONCE YOU HAVE A SECOND.
UH, ANYBODY WOULD LIKE TO MOTION TO ADJOURN? MOTION TO ADJOURN.
UH, ALL IN FAVOR? ANYONE A OPPOS AND WANT TO STAY LONGER?