* This transcript was created by voice-to-text technology. The transcript has not been edited for errors or omissions, it is for reference only and is not the official minutes of the meeting. [Police Department Community Sessions-License Plate Reader Policy] [00:00:09] LINGERING TRYING TO FIND THE ROOM. SO I THINK IT'S A GOOD TIME TO START. IF SOMEBODY COMES LATE, WE WILL, WE'LL RECAP FOR HIM. UH, BUT IN CONSIDERATION OF YOUR TIME, UH, WE'LL GET IT KICKED OFF. THANK YOU FOR BEING HERE. MY NAME IS JEFF GREENWALT. I'M THE ASSISTANT POLICE CHIEF FOR THE AUSTIN POLICE DEPARTMENT. WITH ME, I HAVE LIEUTENANT SCOTT ASKEW. HE'S, UH, WITH OUR POLICE TECHNOLOGY UNIT. A LOT OF THESE TYPES OF, UH, ENDEAVORS NEED THE TECHNOLOGICAL ASPECT AND SUPPORT, SO I, I APPRECIATE HIM BEING HERE. IF THERE'S ANY QUESTIONS ANYBODY HAS ABOUT THE TECHNOLOGY SIDE OF THINGS, IT'S, IT'S GONNA BE LIKELY THAT I ASK HIM TO COME AND HELP OUT. WE DO HAVE A AMERICAN SIGN LANGUAGE INTERPRETATION. WE ARE BEING LIVESTREAMED THROUGH ATX N NETWORK, UM, TO ANYBODY WHO WANTS TO, TO BE ON CHANNEL SIX AND WATCH. AND WE HAVE A SPANISH TRANSLATOR AS WELL. IS THERE ANYBODY IN THE ROOM WHO NEEDS A SPANISH TRANSLATION? I THINK I'VE TALKED TO EVERYBODY. I DON'T THINK SO. UH, BUT I JUST WANNA MAKE SURE THAT SHE DOESN'T NEED TO BROADCAST TO THE ROOM. OKAY, GOOD. SHE IS RECORDING FOR AXEN. SO WHEN IS REBROADCAST, IT CAN BE DONE SO IN SPANISH. UM, I WANNA START OUT TODAY BY JUST GIVING A QUICK RECAP ON WHERE WE ARE WITH LICENSE PLATE READERS AND WHY WE'RE HAVING THE MEETING TODAY. UM, I'M NOT GONNA BE OVERLY REPETITIVE TO THE PREVIOUS COMMUNITY INPUT SESSIONS THAT HAVE HAPPENED ALREADY. I SEE A LOT OF THE SAME FACES THAT WERE HERE BEFORE, AND A LOT OF THE, THE TALKING POINTS THAT WE'VE HAD HAVE BEEN, UM, ON NEWS, UM, HAVE BEEN ON SOCIAL MEDIA AND HAVE BEEN IN COUNCIL CHAMBERS OR PUBLIC SAFETY COMMISSIONS. SO, UH, THEY HAVE BEEN READILY AVAILABLE TO MOST OF THE COMMUNITY. LICENSE PLATE READERS IS A TECHNOLOGY THAT'S USED AROUND THE NATION. UH, LICENSE PLATE READER CAMERAS CAPTURE A PHOTOGRAPH OF A VEHICLE'S LICENSE PLATE THAT'S IN A PUBLIC PLACE AND STORES IT IN A DATABASE IN CASE IT'S NEEDED LATER FOR A CRIMINAL INVESTIGATION. DEPARTMENTS ACROSS THE COUNTRY HAVE LOTS AND LOTS OF AMAZING SUCCESS STORIES IN SOLVING CRIME, FINDING MISSING CHILDREN, AND RECOVERING STOLEN VEHICLES THROUGH THE USE OF LICENSE PLATE READER PROGRAMS. THE AUSTIN POLICE DEPARTMENT USED TO BE ABLE TO USE LICENSE PLATE READERS. WE HAVE OUR OWN, UM, SET OF SUCCESS STORIES HERE IN AUSTIN. WE'VE SAVED LIVES. WE'VE, WE'VE RETURNED STOLEN VEHICLES, WE'VE SOLVED MURDERS. WE HAVE, UH, PREVENTED A LOT OF CRIME WHEN WE HAD THEM IN 2020 WHEN, UM, THE CITY COUNCIL VOTED TO AMEND OUR BUDGET, THEY ALSO CHANGED OUR ABILITY TO USE LICENSE PLATE READERS AT THAT TIME. WE HAVE, SINCE THAT TIME, BEEN TRYING TO EDUCATE THE COMMUNITY AND OUR CITY COUNCIL ON THE BENEFIT AND THE EFFICIENT WAY THAT WE CAN SOLVE CRIMES. THERE IS A STAFFING CRISIS AT A P D. WE HAVE MUCH FEWER POLICE OFFICERS THAN WE HAVE HAD, UM, I THINK THE LOWEST NUMBER THAN 15 YEARS AGO, A LOWER NUMBER NOW THAN 15 YEARS AGO. AND I THINK THAT KNOWING THAT LICENSE PLATE READERS ARE A FORCE MULTIPLIER, IT THAT IS AT A CRITICAL TIME TO EMPLOY THEM TO TRY TO HELP SOLVE THE CRIMES THAT ARE IMPACTING OUR COMMUNITY. SO LAST SUMMER WHEN WE TRIED TO, UM, REINSTITUTE THE LICENSE PLATE READER PROGRAM, THERE WAS A LOT OF COMMUNITY INPUT THAT HAPPENED. UM, A LOT OF ADVOCACY GROUPS REACHED OUT TO THEIR COUNCIL MEMBERS AND TALKED AT THE PUBLIC SAFETY COMMISSION AND AT COUNCIL CHAMBERS ON THEIR CONCERNS ABOUT LICENSE PLATE READERS AND THE PROGRAM AND THE DATA AND HOW IT WOULD BE STORED AND HOW WOULD WE, WE WOULD BE USING IT. THE CITY COUNCIL VOTED AND PASSED A RESOLUTION IN SEPTEMBER OF 2022, AUTHORIZING US TO USE LICENSE PLATE READERS AGAIN, BUT USED THE INPUT THAT THEY GOT FROM THE COMMUNITY TO RESTRICT US IN THE ABILITY ON HOW WE COULD USE THEM AND, AND INSTITUTED CERTAIN SAFEGUARDS AND GUIDELINES AROUND HOW AND WHEN WE COULD USE 'EM. WE USE THAT RESOLUTION IN THE LANGUAGE AND THAT RESOLUTION TO DRAFT THE POLICY THAT YOU HAVE BEFORE YOU TODAY, WE HAVE A VERSION THAT IS ONLINE FOR THE READERS AT HOME TO SEE. AND, UH, IF YOU GOOGLE AUSTIN POLICE LICENSE PLATE READER POLICY, THE VERY FIRST LINK THAT COMES UP WILL BE AUSTIN TEXAS.GOV. IT'S A MEMO FROM CHIEF CHACON TO COUNCIL AND AS AN ATTACHMENT. THE VERY, UH, LAST THREE PAGES IS THIS EXACT SAME POLICY THAT WE'RE TALKING ABOUT TODAY. WE WANTED TO MAKE SURE THAT THE COMMUNITY HAD AN OPPORTUNITY TO SEE IT. WE WANTED TO MAKE SURE THAT IT WAS ACCESSIBLE FOR PEOPLE TO LOOK AT AND PROVIDE FEEDBACK IF THEY HAD ANY. I'M GONNA GO THROUGH THE POLICY. UM, I'M NOT GONNA READ IT LINE FOR LINE. YOU HAVE IT IN FRONT OF YOU. EVERYBODY, UM, SHOULD BE ABLE TO ABSORB THE INFORMATION THAT'S IN THERE. BUT I WILL BE SUMMARIZING BY SECTION AND STOPPING AFTER, UH, EACH KIND OF, UH, SUMMARIZED POINT TO ASK IF THERE'S ANY SPECIFIC FEEDBACK OR INPUT THAT YOU HAVE. THE PURPOSE OF THE MEETING TODAY IS TO GET THE FEEDBACK THAT YOU MIGHT HAVE. IF YOU HAVE A SUGGESTION FOR SOMETHING THAT CAN BE INCLUDED IN POLICY. IF THERE'S SOMETHING THAT YOU THINK IS VAGUE AND NEEDS TO BE CLEARED UP, WE'RE OPEN. WE'RE ALL EARS TO HOW WE CAN FIX THAT LANGUAGE. IF YOU HAVE ANY CONCERNS, WE WANT TO HEAR WHAT THEY ARE. WE, THEY MAY OR MAY NOT BE RESOLVED TODAY. IF, IF THERE'S AN EASY ONE, WE MIGHT BE ABLE TO SAY, ABSOLUTELY, WE'LL FIX THAT PROBLEM. [00:05:01] UM, IF IT'S A MORE COMPLICATED ONE, IT MAY HAVE TO COME BACK LATER. SO WE'RE GONNA GO AHEAD AND GO THROUGH THAT NOW. UM, THE LICENSE PLATE READER POLICY THAT'S BEFORE YOU IS SECTION 3 44 OF THE AUSTIN POLICE DEPARTMENT POLICY MANUAL. THAT'S WHAT THE 3 44 MEANS IN FRONT OF IT. THE PURPOSE AND SCOPE IS PRETTY STRAIGHTFORWARD TO PROVIDE RULES AND GUIDANCE FOR CAPTURING, STORING, AND USING DIGITAL DATA OBTAINED THROUGH THE AUTOMATIC LICENSE PLATE READER SYSTEMS. THERE ARE THREE DEFINITIONS GOES OVER GENERALLY WHAT THE AALS ARE, WHICH WE'VE ALREADY DISCUSSED. IT IDENTIFIES WHAT THE CHIEF SECURITY OFFICER IS AT THE AUSTIN POLICE DEPARTMENT AT A P D. IT'S GONNA BE THE SERGEANT OVER THE AUTO THEFT INTERDICTION UNIT. ONE OF THE PRIMARY WAYS THAT WE USE L P R SYSTEMS IS TO RETURN STOLEN VEHICLES TO PEOPLE WHOSE CARS HAVE BEEN STOLEN. ALTHOUGH WE SOLVE ALL KINDS OF DIFFERENT TYPES OF CRIMES WITH LICENSE PLATE READERS, THEY'RE IMPACTED THE MOST. UH, SO THE, THE SERGEANT OVER THAT UNIT IS THE ONE WHO'S IN CHARGE OF THIS PARTICULAR ROLE. THE CHIEF SECURITY OFFICER. HE'S RESPONSIBLE FOR RECEIVING THE ALERTS, TAKING CARE OF THE USER PERMISSIONS. IF THERE'S ANY SORT OF ISSUES WITH THE PROGRAM. HE'S THE LIAISON BETWEEN THE USERS OUT ON THE STREET OR IN DETECTIVE UNITS AND THE POLICE TECHNOLOGY UNIT AND THE VENDOR. THE THIRD DEFINITION, WHICH SAYS HOT LIST IS JUST A NAME OF A DATABASE, A STATE DATABASE WHERE LICENSE PLATES CAN BE PUT INTO. IF LAW ENFORCEMENT IS LOOKING FOR THAT CAR, IT COULD MEAN THAT THE CAR IS STOLEN. IT COULD MEAN THAT THE CAR IS INVOLVED IN SOME SORT OF A CRIME OR ASSOCIATED WITH SOMEBODY WHO HAS A WARRANT. OR IT COULD BE THAT, UM, IS, IS INVOLVED IN SOME SORT OF A MISSING PERSON OR AMBER ALERT OR ENDANGERED PERSON, SOMETHING LIKE THAT. UM, SPECIFIC TO THE AUSTIN POLICE DEPARTMENT'S POLICY, UH, BECAUSE OF THE WORDING AND THE RESOLUTION, WE'RE LIMITING OUR HOT LIST TO ONLY CRIMES THAT ARE CLASS A MISDEMEANOR OR HIGHER, EXCEPT FOR HATE CRIMES. IF IT'S A HATE CRIME, WE'RE GONNA GO AHEAD AND INCLUDE IT. BUT IF IT'S NOT A HATE CRIME, IT HAS TO BE A CLASS A MISDEMEANOR OR HIGHER. AND FOR THOSE OF YOU UNFAMILIAR, A CLASS C MISDEMEANOR IS ABOUT THE EQUIVALENT OF A TRAFFIC TICKET OR SOME SORT OF TICKET THAT YOU MIGHT GET. A CLASS B MISDEMEANOR IS JUST ONE LEVEL ABOVE THAT. CLASS A MISDEMEANORS ARE THE HIGHEST TYPES OF MISDEMEANORS DO YOU HAVE BEFORE YOU GET TO THE LEVEL OF A FELONY. DOES ANYBODY HAVE ANY QUESTIONS ABOUT THE DEFINITIONS BEFORE WE MOVE ON TO PROCEDURE? YES, MA'AM. I'M HAVING TROUBLE HEARING YOU SEEM THE DEFINITIONS OR WHEN YOU SAY DATA'S NOT INCLUDED, WHAT DO YOU MEAN? SO LIKE DEFINITION, WHAT, LIKE WHAT INFORMATION WOULD BE IN THE DATABASE OR JUST OVERVIEW DATA? I'M HAVING TROUBLE UNDERSTANDING WHAT YOU MEAN BY THAT. WE'RE, THE DATA WILL BE THE PICTURES OF THE LICENSE PLATE. IT ALSO INCLUDES THE LOCATION WHERE THE LICENSE PLATE WAS, UM, CAPTURED. OKAY. YEAH, WE CAN CIRCLE BACK. I DON'T WANNA DISMISS YOUR QUESTION, I'M JUST NOT UNDERSTANDING WHAT YOU MEAN BY THAT, BUT I'M GONNA WRITE IT DOWN. I ALSO, AND SCOTT, BY THE WAY, LIEUTENANT SCU IS, UH, MY OFFICIAL NOTE TAKER FOR THE DAY. HE'S GONNA BE FAST AND FURIOUSLY WRITING THIS DOWN, SO WE'LL CIRCLE BACK. OKAY. FOR PROCEDURES, UM, WE TALK ABOUT THE MANAGEMENT OF THE L P R SYSTEM WILL BE DONE BY THE CHIEF SECURITY OFFICER, THE ASSIGNMENT USE AND LOCATIONS. UM, THE CURRENT CONTRACT THAT IS GOING TO GO BEFORE COUNCIL ON MAY 18TH INCLUDES 40 FIXED CAMERAS AT VARIOUS LOCATIONS AROUND THE CITY. THOSE ARE TO BE DEPLOYED EQUALLY, UM, UH, NORTH, SOUTHEAST WEST AS SO AS NOT TO DISPROPORTIONATELY AFFECT ANY PORTION OF OUR COMMUNITY. WE HAVE A REAL-TIME CRIME CENTER, UH, WHICH BASICALLY IS A 24 7 OPERATED FACILITY WHERE PEOPLE CAN MONITOR WHAT'S GOING ON, ON THE STREETS AND WITH PATROL. IF THERE'S AN ALERT THAT'S SOME SORT OF VEHICLE THAT'S WANTED, THAT'S ON THAT HOT LIST PASSED IN FRONT OF ONE OF THOSE CAMERAS, THEY'LL GET THE ALERT. THE, THE PERSONNEL AT THE REAL TIME CRIME CENTER HAVE THE DISCRETION BASED ON HOW BUSY WE ARE AS A DEPARTMENT BASED ON THE TYPE OF REASON THAT THAT VEHICLE IS, WANTED TO EITHER DISPATCH IT IMMEDIATELY TO A POLICE OFFICER GENERAL, BROADCAST IT OUT TO ALL PATROL IN CASE THERE'S SOMEBODY CLOSE, OR TO JUST DISMISS THAT ALERT ALTOGETHER DEPENDING ON THE CIRCUMSTANCES. ARE THERE ANY QUESTIONS ABOUT THE, HOW THE REAL TIME CRIME CENTER INTEGRATES WITH THE ALERT SYSTEM? SO NUMBER B OR LETTER B, UM, I WANNA TALK ABOUT, BECAUSE THIS WAS ACTUALLY, UH, SOME INFORMATION THAT WAS CAPTURED, UH, RECOMMENDATIONS BY THE O P O AND JOYCE JAMES CONSULTING THAT WE INCLUDED AND INCLUDES VISUAL CONFIRMATION [00:10:01] OF THE LICENSE PLATE. THERE HAVE BEEN IN INSTANCES AROUND THE COUNTRY WHERE A POLICE OFFICER RECEIVED AN ALERT ON A VEHICLE AND TOOK ACTION AGAINST THAT VEHICLE LAW ENFORCEMENT ACTION ONLY TO DISCOVER LATER THAT THE, THE SYSTEM READ IT THE WRONG WAY. SOMETIMES A O MIGHT BE MISTAKEN FOR A QUEUE, OR THE LETTERS AND NUMBERS MIGHT BE THE SAME, BUT IT'S FROM A DIFFERENT STATE. UM, I THINK THE ERROR NUMBER, THE ERROR PERCENTAGE ON THIS NOW IS LOWER THAN IT USED TO BE, BUT IT'S IMPORTANT TO US THAT WE HAVE NOT ONLY A VISUAL CONFIRMATION THAT THIS IS THE RIGHT LICENSE PLATE THAT WE'RE LOOKING FOR, BUT IF POSSIBLE WE HAVE TWO PEOPLE PUT EYES ON IT TO MAKE SURE THERE'S NOT A MISTAKE. SO OUR FOLKS ON PATROL USUALLY WILL HAVE THE ABILITY TO HAVE A SECOND SET OF EYES, LOOK AT THIS LICENSE PLATE AND MAKE SURE THAT IT'S THE RIGHT ONE. IF IT'S SAFE AND REASONABLE TO DO SO, WE'RE GONNA HAVE A SECOND OFFICER VISUALIZE IT AND CONFIRM THAT IT'S THE RIGHT ONE. IF IMMEDIATE ACTION NEEDS TO BE TAKEN ON THE STREET AND THERE'S JUST NO TIME, THEN IT'S GONNA BE THE RESPONSIBILITY OF THAT OFFICER TO MAKE SURE THAT IT'S THE RIGHT ONE VISUALLY, MAKE SURE THAT IT'S THE RIGHT ONE, AND VISUALLY MAKE SURE THAT THAT VEHICLE IS STILL IN THE T C I C DATABASE. IN OTHER WORDS, IT'S STILL WANTED FOR SOME REASON BEFORE TAKING THAT ACTION. INVESTIGATIVE UNITS THAT MIGHT BE LOOKING FOR THESE VEHICLES TO TAKE ANY SORT OF INVESTIGATIVE ACTION HAVE THE LUXURY OF GETTING A SECOND SET OF EYES ON IT EVERY SINGLE TIME. SO THERE'S A MANDATE THAT THE DETECTIVES THAT ARE LOOKING AT THESE VEHICLES BEFORE THEY KNOCK ON SOMEONE'S DOOR, BEFORE THEY GO ARREST SOMEBODY, BEFORE THEY PUT THAT INFORMATION INTO A WARRANT, BEFORE THEY TAKE ANY ACTION WHATSOEVER, THEY HAVE TO GET THAT SECOND SET OF EYES TO CONFIRM THAT THEY'RE TAKING ACTION ON THE RIGHT VEHICLE. I'M GONNA PAUSE A SECOND, NOT ONLY FOR WATER, BUT ALSO FOR QUESTIONS. YES, SIR. YES. SO FOR, FOR THE HOT LIST. SO AS IT STANDS NOW, T C I C MAINTAINS THIS HOT LIST THAT FEEDS INTO, UM, THE VARIOUS VENDORS. UM, WE WOULD LIKE TO BE ABLE TO FEED IN OURSELVES, BUT RIGHT NOW THAT TECHNOLOGY'S NOT AVAILABLE. SO WE'RE TAKING IT FROM THE STATE, THE VEHICLES, THIS IS FED T LET SYSTEM IS FED BY THE NNC I C AND THE T C I C SYSTEM'S, N CS BEING THE NATIONAL SYSTEM, UH, TCS E BEING THE STATEWIDE SYSTEM. SO IT'LL BE FED BY THOSE TWO SYSTEMS THROUGH TS ESSENTIALLY? YES. YEAH, IT COULD BE, IT COULD BE ANYWHERE. AND, AND THAT'S THE DECISION THAT WE'LL HAVE TO MAKE. IT'S BASED ON WHAT REASON ANOTHER LAW ENFORCEMENT AGENCY IS LOOKING FOR THAT VEHICLE. IS THIS SOMETHING THAT WE WANT TO TAKE A LAW ENFORCEMENT ACTION ON? SO THE CURRENT VENDOR WE'RE LOOKING AT DOES NOT INGEST IMMIGRATION, UH, TYPE OFFENSES. SO WE WOULD NOT GET THAT INFORMATION. NO, SIR, YOUR HONOR, UM, I'M JUST NOT VERY FAMILIAR WITH, SO THE SYSTEM IS NOT OPEN TO THE PUBLIC. UM, THE SYSTEM IS MAINTAINED BY THE FEDERAL GOVERNMENT, WHETHER IT'S THE F B I AND OR THE STATE. UM, THERE IS NO WAY, THERE'S NO MECHANISM TO VIEW THOSE. YOU MENTIONED EARLIER PROCESS OR POLICY SPOKE OUT EXACT THE SECOND THING YOU SAID. SO WE'RE NOT GONNA BE ABLE TO TAKE ENFORCEMENT ACTION ON ANYTHING THAT IS A CLASS C MISDEMEANOR OR A CLASS B MISDEMEANOR UNLESS IT'S A HATE CRIME. SO IF WE WERE TO RECEIVE SOME SORT OF AN ALERT OR WE RAN A LICENSE PLATE AND GOT SOME SORT OF A, AN ALERT OR, OR HIT THROUGH THIS PARTICULAR SYSTEM, WE'RE JUST NOT GONNA BE ABLE TO TAKE ACTION ON IT. IF IT'S A CLASS B MISDEMEANOR THAT DOES NOT INVOLVE A HATE CRIME AND CLASS CS AREN'T INCLUDED ANYWAY, WE CAN DO LIKE TRAFFIC TICKETS AND STUFF WITH THIS. [00:15:20] SO THE DASH CAMS THAT WE'RE UPGRADING TO ARE THE FLEET THREE DASH CAM SYSTEMS. THEY HAVE AN LPR CAPABILITY AND UM, BASICALLY THAT WOULD FEED INTO THE SAME DATABASE THAT, UM, THAT FLOCK WOULD FEED INTO. THEY'RE TWO SEPARATE VENDORS. THEY JUST HAPPENED TO WORK TOGETHER. GOOD. IF YOU, IF YOU'RE THINKING IT, SOMEBODY ELSE PROBABLY IS TOO. SO NO WORRIES. FLOCK IS BLANK ON AXON. SO THE DASH CAMS THAT ARE IN THE POLICE CARS WOULD BE SCANNING THE LICENSE PLATE WITHIN THE VIEW OF THE CAMERA IN THE, IN THE CAR, AND THEN DUMPING IT INTO THE SAME DATABASE THAT THE FLOCK SYSTEM'S DUMPING INTO. OKAY. SO ONTO LETTER C, THE CHIEF SECURITY OFFICER IS GONNA WORK WITH THE POLICE TECHNOLOGY UNIT AND RESEARCH AND PLANNING. RESEARCH AND PLANNING IS THE UNIT AT A P D THAT ANALYZES CRIME DATA AND DEMOGRAPHIC DATA OVER THE, UH, ENTIRE GEOGRAPHIC REGION OF THE CITY OF AUSTIN. IT'S IMPORTANT TO US THAT THE PLACEMENT OF ANY CAMERAS ARE DONE SO IN A FAIR AND EQUITABLE MANNER SO THAT WE'RE NOT DISPROPORTIONATELY AFFECTING ANY MEMBER OR SEGMENT OF OUR COMMUNITY. SO THERE'S GOING TO BE A TEAM APPROACH, A DATA DRIVEN APPROACH TO MAKE SURE THAT THE PLACEMENT OF THE CAMERAS IS DONE IN A FAIR MANNER. ARE THERE ANY QUESTIONS ON THAT? I KNOW THAT LOCATION OF THE CAMERAS HAS BEEN A, A TOPIC THAT HAS COME UP BEFORE, SO I WANNA PAUSE THERE TO SEE IF THERE'S ANY QUESTIONS. OKAY. I'M GONNA READ THROUGH, OH, GO AHEAD. SO THE RESOLUTION GIVES CLEAR DIRECTION THAT THEY WILL NOT, AND THE REASON THAT IT SAYS THAT IS BECAUSE IF WE DISCLOSE THE LOCATION OF THE CAMERAS AND SOMEBODY WANTED TO GO COMMIT A CRIMINAL OR NEFARIOUS ACT, THEY COULD EASILY JUST DRIVE AROUND THEM AND AVOID THEM ON PURPOSE. UM, HOWEVER, I THINK IT'S IMPORTANT TO BE AS TRANSPARENT AS WE CAN WITHOUT VIOLATING THE RESOLUTION. SO, UH, WE'RE BRAINSTORMING ABOUT A WAY TO WORK TOGETHER WITH O P O AND J J C TO SHOW A MAP THAT IS MAYBE ZOOMED OUT ENOUGH TO WHERE YOU GET A REALLY GOOD IDEA OF WHERE IN THE CITY THE CAMERAS ARE, BUT NOT NECESSARILY STREET LEVEL, IF THAT MAKES SENSE. OKAY. I'M GONNA GO THROUGH THE SAFEGUARDS. UM, THE SAFEGUARDS FOR THE MOST PART ARE JUST COPY AND PASTED FROM THE RESOLUTION. THERE'S, THERE'S REALLY NOTHING NEW ON THE SAFEGUARD SECTION. WE TOOK THE INFORMATION THAT THEY GAVE US BASED ON THE INPUT THAT THEY GOT FROM THE COMMUNITY AND PUT IT INTO THE POLICY. IT'S LONG. I'M NOT GONNA READ EVERYTHING, BUT I'M GONNA JUST PAUSE FOR A FEW MINUTES IN CASE ANYBODY HAS ANY QUESTIONS ABOUT ANY OF THIS. UM, IT, IT GOES OVER NOT USING IT FOR THE WRONG REASONS. IT GOES OVER PROHIBITED USES. AND THEN AFTER THAT, THE LAST ONE THAT'S ON THERE, LETTER G WAS SOMETHING WE ADDED LATER, AND I WANNA TALK ABOUT THAT INDIVIDUALLY. BUT BEFORE WE GET TO G I WANNA SEE IF THERE'S ANY QUESTIONS ABOUT ANY OF THE OTHERS. ONE OF THE COMMON QUESTIONS THAT WE'VE HAD OVER THE COURSE OF TIME THAT WE'VE BEEN WORKING ON THIS IS, WILL YOU SHARE THE INFORMATION WITH ANOTHER LAW ENFORCEMENT AGENCY? AND THE ANSWER IS ONLY IF THEY HAVE AN ACTIVE CRIMINAL INVESTIGATION. WE'RE NOT GONNA JUST TURN ON THE FLOOD GATES AND SEND EVERYTHING THAT WE HAVE TO ANY OTHER LAW ENFORCEMENT AGENCY BECAUSE THE RESOLUTION SAYS WE CAN'T. BUT IF ANOTHER AGENCY IS INVESTIGATING A SPECIFIC CRIME AND THEY REACH OUT TO US, WE'RE GONNA HELP OUR PARTNERS IN LAW ENFORCEMENT TO SOLVE THE CRIME THAT THEY'RE LOOKING FOR AND GIVE THEM THE INFORMATION THAT THEY HAVE. THEY HAVE TO GIVE US THE CASE NUMBER OF THE, UM, INVESTIGATION THAT THEY'RE WORKING ON. SO LETTER G WAS ANOTHER, UM, RECOMMENDATION. SARAH, I THINK THIS WAS YOURS FROM LAST TIME ACTUALLY. UM, WE, WE LISTENED TO WHAT THE COMMUNITY SAID AND AN IMPORTANT POINT WAS BROUGHT UP IF A, IF AN OFFICER DOES PULL OVER THE WRONG VEHICLE ON ACCIDENT BECAUSE OF LAZINESS OR BECAUSE THEY MOVED TOO QUICK OR THEY DIDN'T MAKE THAT VISUAL VERIFICATION, WILL THAT BE SOMETHING THAT'S CAUGHT IN THE AUDIT? AND, UH, THE ANSWER AT THE TIME WAS NO. THE AUDIT'S GONNA CAPTURE [00:20:01] ARE DOING ON, AND WE'LL BE ABLE TO SEE IF THEY'RE USING IT FOR THE WRONG REASONS. UH, WHAT WE'VE INSTITUTED NOW IS A MANDATORY ACTION BY THE OFFICER AND THE SUPERVISOR. IF THERE'S SOME SORT OF A MISTAKE THAT'S MADE WHERE THEY REALIZE WHETHER IT'S THEIR FAULT OR T C I C HAS THE WRONG INFORMATION, OR THERE'S SOME SORT OF ERROR OR THE VEHICLE THAT THEY PULL OVER OR TAKE ANY LAW ENFORCEMENT ACTION AGAINST, THEY DISCOVERED THAT THERE WAS AN ERROR IN THE, IN THAT LAW ENFORCEMENT SHOULD NOT HAVE TAKEN THAT ACTION. FOR SOME REASON, THEY AND THEIR SUPERVISOR HAVE TO MAKE AN IMMEDIATE NOTIFICATION TO THE RISK MANAGEMENT UNIT. AND THAT INCIDENT, THAT EXAMPLE WILL BE INCLUDED IN THE AUDIT. SO WE CAN FIGURE OUT WHAT HAPPENED, WHY DID IT HAPPEN, AND CAN WE FIX IT FOR NEXT TIME? YES, SIR. I LIKE THAT. ONE OF MY QUESTIONS OR OH, IS FOR PEOPLE WHO DO KNOW THE LICENSE PLATE IS, OR AN ELEVATED RESPONSE, I GUESS, YOU KNOW, IT'S, IT'S NOT UNCOMMON THAT WE TAKE LAW ENFORCEMENT ACTION IN, IN THE FORM OF A TRAFFIC STOP BECAUSE OF A LICENSE PLATE ONLY TO DISCOVER LATER THAT IT WAS A RELATIVE OR A FRIEND THAT WAS DRIVING THE CAR AT THE TIME WHEN IT WAS WANTED. SO THAT'S A FAIRLY COMMON OCCURRENCE. WE'LL DEFINITELY TAKE THAT BACK AND KIND OF DISCUSS, UM, YOU KNOW, HOW THAT MIGHT LOOK. UM, BUT THAT HAPPENS NOW WITH JUST T C I C AND, AND PEOPLE LOOKING AT, UH, WHAT WE CALL BOLOS OR BE ON THE LOOKOUTS WHERE WE HAVE A PICTURE OF A VEHICLE THAT WAS INVOLVED IN SOME SORT OF A CRIME AND THEN WE PULLED THE VEHICLE OVER ONLY TO DISCOVER THAT THEY HAD LENT THE CAR OUT TO SOMEBODY ELSE. THAT SORT OF THING. THANK YOU. OKAY, I'M GONNA GO TO THE NEXT PAGE, THE RELEASE OF DATA, WHICH I GUESS I SKIPPED AHEAD BECAUSE IT SAYS FIRST WE'RE NOT GONNA TRANSFER THE DATA TO ANY LAW. OH, I'M SORRY. THIS IS NON-LAW ENFORCEMENT ENTITIES. WE'RE NOT GIVING THE DATA TO NON-LAW ENFORCEMENT ENTITIES. YES, SIR. OKAY, YOU'RE BACK ON G UH, OKAY. I'M SORRY. EASY, EASY. YEAH. LET ME, I'LL, I'LL TELL YOU WHAT I THINK YOU'RE ASKING AND IF I DON'T ANSWER IT THE RIGHT WAY, WE'LL WE'LL CIRCLE BACK. UM, THAT VEHICLE HAS TO BE INVOLVED IN A SPECIFIC INVESTIGATION. SO HYPOTHETICALLY SPEAKING, IF UM, SOMEBODY ASSAULTED SOMEBODY AND THEY DROVE AWAY AND WERE LIKE, WHO IS THAT PERSON? UM, WELL, YOU KNOW, THE, THE, THE VEHICLE LOOKED LIKE A BLUE [00:25:01] TOYOTA COROLLA ABOUT THIS YEAR. AND WE LOOK AT THE CAMERAS AND WE DETERMINE THIS IS THE VEHICLE WE'RE LOOKING FOR THAT PICTURE. AND THAT PICTURE ONLY WILL BE TAKEN OUT OF THE L P R DATABASE AND PUT INTO THE EVIDENCE DATABASE ALONG WITH CRIME SCENE PHOTOS AND ANY OTHER, UM, YOU KNOW, MUGSHOTS OR WHATEVER ELSE MIGHT BE IN THERE. UM, EVERYTHING THAT'S IN THE LPR DATABASE GOES EVERY 30 DAYS PERIOD, EVERY 30 DAYS IT GOES, UM, UNLESS WE TAKE IT OUT FOR AN ACTIVE SPECIFIC CRIMINAL INVESTIGATION. SO IF THAT, UH, RETENTION PERIOD FOR THE ASSAULT IS FIVE YEARS, THEN IT WOULD GO IN FIVE YEARS. IF IT'S 20 YEARS FOR MURDER OR WHATEVER THE CASE MAY BE, IT WOULD BE LONGER. BUT, UM, TO ANSWER THE FIRST PART, I WANNA MAKE SURE THAT WE'RE BEING CLEAR. THERE'S NOT GONNA BE KIND OF AN AMBIGUOUS, VAGUE, HEY, LET'S JUST KEEP AN EYE ON THIS ONE VEHICLE BECAUSE THIS IS A SUSPICIOUS, A SUSPICIOUS CHARACTER KIND OF THING. IT HAS TO BE WHAT CRIME ARE WE INVESTIGATING? WHAT'S THE CASE NUMBER FOR THIS SPECIFIC CRIME AND HOW IS THAT VEHICLE TIED TO IT IN SOME SORT OF EVIDENCE RELATED MANNER? DOES THAT MAKE SENSE? OH, OKAY. SO ON THE FINAL PAGE, 3 44 0.5 A A L P R DATA SHALL NOT BE DISTRIBUTED, SOLD, OR TRANSFERRED TO ANY NON-LAW ENFORCEMENT ENTITIES. SO IF IT'S NOT A LAW ENFORCEMENT PURPOSE FOR AN ACTIVE SPECIFIC CRIMINAL INVESTIGATION, WE'RE NOT RELEASING THE DATA TO ANYBODY. WE TALKED ABOUT OTHER LAW ENFORCEMENT AGENCIES. PUBLIC INFORMATION REQUESTS ARE GONNA HAVE TO BE IN COMPLIANCE WITH THE TEXAS GOVERNMENT CODE AND OUR ALREADY EXISTING POLICY ON PUBLIC INFORMATION REQUEST. IF IT'S AN ACTIVE ONGOING INVESTIGATION, THERE'S NOT GONNA BE A RELEASE OF THAT INFORMATION. BUT IF THE INVESTIGATION HAS BEEN CLOSED DUE TO, UM, A COMPLETE ADJUDICATION IN THE CRIMINAL JUSTICE PROCESS OR THE, UH, THE INVESTIGATION WAS CLOSED OUT FOR SOME OTHER REASON, THEN IT MIGHT BE RELEASABLE. ARE THERE ANY QUESTIONS ON THAT BEFORE WE GET TO THE AUDIT SECTION? THOSE INVESTIGATIONS, STATE STATE RETENTION CODES APPLY TO EVERYBODY. SO IF THEY WERE TO GET INFORMATION THAT THEY PUT INTO THEIR EVIDENCE FILE, THE SAME LAWS APPLY TO THEM, THEY ALL HAVE INDICATED GOTCHA. TRACKING NOW? NO. UM, IF THERE'S AN ACTIVE CRIMINAL INVESTIGATION, THERE'S NO PARAMETERS. WE'RE GONNA HAVE TO SHARE THAT INFORMATION WITH THAT LAW ENFORCEMENT AGENCY AS LONG AS IT'S CRIMINAL AND NOT CIVIL CROSS COUNTRY. OKAY. YES SIR. AND THE ANSWER IN CASE HE WASN'T LOUD, I THINK YOU WERE, BUT IN CASE YOU WEREN'T, IS THE VENDOR WE'RE LOOKING AT CGIS COMPLIANT ON THEIR SYSTEM? YES, SIR. SO JUST TO REITERATE THE POINT, UH, YOUR QUESTION WAS WHETHER OR NOT THE CURRENT VENDOR WE'RE LOOKING AT IS CGIS COMPLIANT? THE ANSWER IS THE INFORMATION THEY'RE COLLECTING, WHICH IS PICTURES OF LICENSE PLATES AND LOCATIONS OF THOSE LICENSE PLATES IS NOT DATA. SO THEY'RE NOT, THEY ARE, UH, FED COMPLIANT WITH RESPECT TO THE STORAGE OF THE DATA ITSELF. AND IT IS ENCRYPTED, OF COURSE, UH, EVEN AT REST. DOES THAT ANSWER YOUR QUESTION? YES. [00:30:03] ACCORDING THAT TO COUNCIL, WILL THAT SHARED BE DIS WE'RE NOT GONNA BE SHARING DATA WITH ICE UNLESS THEY HAVE A CRIMINAL INVESTIGATION. I WOULD SAY AN OVERWHELMING MAJORITY OF THEIR CASES ARE NOT CRIMINAL IN NATURE. THEY'RE MORE OF A CIVIL KIND OF, UM, ADMINISTRATIVE TYPE INVESTIGATION. SO IF SOMEBODY'S HERE WITHOUT THE PROPER DOCUMENTATION, WE'RE NOT GONNA HELP ICE. IF SOMEBODY HAS COMMITTED SOME SORT OF OFFENSE FEDERALLY AND ICE HAS A CRIMINAL INVESTIGATION, THEN WE WOULD YES. BUT WHEN THAT DOES HAPPEN, I GUESS I'M ASKING LIKE A SEPARATE, UH, STANDALONE, LIKE HERE'S HOW MANY TIMES WE HELPED ICE, UH, WELL IT BE INCLUDED IN THAT REPORT OR WILL I ALSO WONDERING IF THERE WILL BE OR DISAGGREGATION OF DATA OLDER LIKE ORGANIZATION? SO TO THE SECOND POINT, I'LL GO BACK TO THE FIRST ONE. UM, THE, YEAH. SO WE WANT TO KIND OF HELP PEOPLE UNDERSTAND WHAT OUR SUCCESS STORIES ARE. IF WE SOLVE A CRIME, WE NEED TO BE KEEPING TRACK OF THAT. CUZ LAST TIME WE KNEW THAT THEY WERE EFFECTIVE, WE USED THEM ALL THE TIME. WE KNEW WE WERE SOLVING CRIMES WITH THEM. THERE WAS NO CENTRAL DATABASE FOR US TO MAKE SURE THAT WE WERE DOCUMENTING THAT AND SHOWCASING IT. WE DIDN'T KNOW THAT IT WAS GONNA BE TAKEN AWAY. SO THIS TIME WE'RE GONNA BE DOING THAT AND WE'LL, WE'LL SHOW THE TYPES OF CRIMES, UM, THROUGH THE AUDIT PROCESS. EASY PEASY. UM, THE ICE QUESTION, UH, HASN'T BEEN REQUESTED BEFORE, BUT WE'LL DEFINITELY TAKE THAT BACK AS A SUGGESTION AND SAY, HEY, IF THERE'S A, AN OPPORTUNITY TO DO THE STANDARD AUDIT AND ALSO DO ANOTHER QUERY TO JUST LOOK AND SEE HOW MANY TIMES ICE REQUESTED ANYTHING FROM US AND THEN REPORT THAT SEPARATELY, THAT'S SOMETHING WE CAN LOOK AT. SO A LOT OF THE INFORMATION INCLUDED IN THE AUDIT IS ADDITIONAL INFORMATION THAT WE GOT FROM THESE COMMUNITY INPUT SESSIONS, FEEDBACK FROM THE OPO AND JOYCE JAMES CONSULTING. UM, TRYING TO REALLY ZERO IN ON WHERE IN THE CITY ARE THESE TYPES OF CRIMES BEING SOLVED, WHERE IN THE CITY ARE THESE LICENSE PLATE BEING SCANNED THAT ARE HELP LAW ENFORCEMENT ACTION AGAINST. AND SO WE'RE GONNA BE ABLE TO DRILL IT DOWN TO ZIP CODE SO WE CAN REALLY KIND OF PUT TOGETHER IN THE AUDIT WHAT PARTS OF THE CITY WE ARE, UH, SCANNING THESE PLATES IN. THE REST OF THE AUDIT SECTION IS PRETTY IN LINE WITH WHAT WE HAD LAST TIME. ARIC WILL HAVE THE SAME ACCESS THAT THE REST OF OUR DETECTIVES DO. OKAY. UM, I THINK THE WAY THAT THIS, I BELIEVE IS A COPY AND PASTE FROM THE COUNCIL RESOLUTION, AND I THINK WHAT THEY'RE INTENDING WITH THIS LANGUAGE IS TO SAY IF WE'RE SHARING INFORMATION ON THE HOT LIST WITH ANOTHER AGENCY, IT CAN ONLY BE DUE TO MISSING ENDANGERED PERSONS OR TO A DOCUMENTED ONGOING CRIMINAL INVESTIGATION. CORRECT. BUT, WELL, LET ME CLARIFY. THEY HAVE ACCESS, IF THERE'S A CRIMINAL INVESTIGATION AND A REASON TO GO LOOK, THEY DON'T JUST GO LOOK AROUND FOR THE FUN OF IT. NO, NO. SO EACH DETECTIVE AT A P D WILL HAVE THEIR OWN LOGIN AND BE ABLE TO DO IT FROM THEIR OWN CONSOLE, INCLUDING THE FOLKS AT ARIC. SO YOU MENTIONED LIKE A CRIMINAL NEXUS. OH, I'M WONDERING ABOUT THE DATA. THAT'S, UM, JUST GENERALLY RIGHT WITHIN THE 30 DAYS RELATED TO A CRIMINAL INVESTIGATION OR LIKE A, BUT THEN IS ALSO HOT LIST THAT'S LIMITED TO A CERTAIN, UM, OH, SO SO [00:35:01] IT'S NOT JUST A GENERAL OR SOMEONE TO REQUEST THAT DATA. THOSE QUESTIONS A LITTLE, I THINK I, I'M GONNA, I'M GONNA REPHRASE IT CAUSE I THINK I KNOW WHAT YOU MEAN AND THEN ASK IF I'M RIGHT AND THEN WE'LL, WE'LL MOVE FORWARD. SO THE HOT LIST IS THE CROSS REFERENCE OF DATABASE OF WHICH WE WILL GET AN IMMEDIATE ALERT FROM THAT'S LIMITED TO THESE THINGS THAT ARE EXPLAINED HERE, WHERE ALL THE LICENSE PLATE DATA GOES INTO A SEPARATE DATABASE CAN BE USED BY INVESTIGATORS TO, TO LOOK AT ALL THE DATA IF THEY NEED IT. SO IF YOU HAVE LICENSE PLATE 1, 2, 3, 4, 5, 6, IT MAY NOT BE ON THE HOT LIST, BUT AN INVESTIGATOR CAN LOOK AT THAT LICENSE PLATE IF IT'S A SUSPECT VEHICLE IN ANY CRIME, AND THEY COULD FIND OUT IF IT HAD BEEN SCANNED IN THE LAST 30 DAYS. OKAY. SO THEN IT WON'T BE LIMITED TO THE CORRECT LICENSE. IT'S THERE. OKAY. CORRECT. UM, AND THEN IN ADDITION TO THAT, I THINK MY OTHER WILL THAT, SO IN ADDITION TO THE HITS, IF A LICENSE PLATE IS SCANNED AND NOT NEEDED FOR A CRIMINAL INVESTIGATION, IT'S PURGED IN 30 DAYS AND NEVER PART OF AN AUDIT, WE WOULD NEVER EVEN KNOW IT WAS THERE. WE WOULD NEVER SEE IT. DOES THAT ANSWER YOUR QUESTION? SORT OF. I THINK MY QUESTION IS, SO FOR EXAMPLE, IF, UM, JOHN IS DRIVING DOWNTOWN, HIS, UH, CAPTURE, UM, DOESN'T, DOESN'T, HE HASN'T ABDUCTED ANYONE. HE HASN'T STOLEN A CAR, BUT LATER IT'S FOUND OUT THAT HE'S MAYBE WEANED OR SOME OTHER CRIME. CAN THEY USE THAT DATA AND THAT IF IT'S THAT DATA THAT'S BEEN COLLECTED IN THE INVESTIGATION? IF IT'S RELATED. IF IT'S RELATED, YES. OKAY. AND IF IT WAS TAKEN A WEEK BEFORE THE CRIME, THEN IT'S NOT RELEVANT. BUT IF IT WAS TAKEN ON THE WAY TO THE CRIME AND IT HELPS TO SHOW THAT THAT PERSON IN THAT VEHICLE WERE, UM, IN THAT AREA, THEN ABSOLUTELY. BUT THERE'S NO CEILING TO WHAT THAT CRIME MIGHT MEAN. CORRECT. OKAY. LAST QUESTION. I KNEW IF I WAITED LONG ENOUGH, YOU'D COME UP WITH ANOTHER ONE, . UM, SO IN ADDITION TO THE AUDIT, I WONDER ABOUT, I KNOW A LOT OF, LIKE THE CONVERSATION WITH BO IS AROUND THE LACK OF, I WONDER IF THAT WILL ALSO SUPPORT IT ON, OR POTENTIALLY CAN BE REPORTED ON, SO, GOT IT. I BELIEVE, LET ME LOOK AT IT REAL QUICK. SO LET ME ADD THAT AS A SUGGESTION. WE'RE GONNA BE CAPTURING THE AREA OF TOWN THAT IT WAS LOCATED IN, UM, WHETHER OR NOT WE CAN INCLUDE THE, THE RACE AND, AND SEX AND ADDITIONAL DESCRIPTIONS OF THE DRIVER OF THAT VEHICLE AT THE TIME COULD POTENTIALLY BE INCLUDED IN AN AUDIT. AND I'VE ALSO HAD A RECOMMENDATION OF ADDING THE INFORMATION FOR THE VICTIMS AS WELL. YOU KNOW, WE TALK A LOT ABOUT WHO WE'RE STOPPING, BUT IN THE SAME NEIGHBORHOOD ARE WE TALKING ABOUT WHO WE'RE HELPING? AND SO WE KIND OF NEED TO TALK ABOUT WHAT THAT AUDIT CAN LOOK LIKE ON BOTH SIDES. EVERY KEYSTROKE IS LOGGED, SO IF SOMEBODY LOGS INTO THE SYSTEM, WE KNOW WHEN THEY LOGGED IN, IF THEY QUERY A CERTAIN PLATE, WE KNOW THAT THEY TRIED EVEN IF THERE'S NO RESULTS FOR IT AND WHETHER OR NOT THEY ENTERED A CASE NUMBER. AND THEN WE CAN CROSS REFERENCE THAT CASE NUMBER TO SEE IF IN FACT IT IS WHAT THEY WERE SAYING IT WAS, UH, BEING SEARCHED FOR. UM, I UNDERSTAND YOU MAY, THAT'S PART OF THE AUDIT. YES. OKAY. AND THE AUDITS, JUST TO BE CLEAR, THOSE ARE KEPT INDEFINITELY. THEY DON'T GET PURGED [00:40:01] LIKE EVERY 30 OR 60 OR 90 DAYS. THE AUDITS, WE CAN GO BACK FIVE YEARS AND GET 'EM 30 30. NO, AND NOT ONLY THAT, THEY CAN'T LOG INTO THE SYSTEM AT ALL BECAUSE THEY'RE NOT APD EMPLOYEES. SO THE ARIC FOLKS, IF THEY'RE A APD EMPLOYEES, THEY'LL HAVE ACCESS TO IT AND THEY CAN ONLY SHARE WITH ANYBODY IF THERE'S A SPECIFIC CRIMINAL INVESTIGATION. AND YOU CAN'T GO INTO THIS SYSTEM AND LIKE SAY, HEY, I WANNA GRAB A HUGE CHUNK OF DATA AND JUST IN CASE, YOU KNOW, FOR A RAINY DAY TYPE SITUATION, YOU CAN ONLY GRAB ANYTHING OUTTA THAT DATABASE IF IT'S RELATED TO A SPECIFIC CRIMINAL INVESTIGATION. SO GOOD QUESTION. THERE'S A QUARTERLY AUDIT THAT'S DONE BY RISK MANAGEMENT EVERY QUARTER NO MATTER WHAT. AND THAT'S WHAT'S INCLUDED IN THIS. THE C THE LETTER C AT THE VERY BOTTOM REFERS TO ANY OUTSIDE AUDIT THAT MIGHT BE DONE. THE CITY AUDITOR'S OFFICE MIGHT ASK FOR AN AUDIT AT ANY TIME, WHICH MAY INCLUDE ALL OR ADDITIONAL DATA INCLUDED AND ABOVE AN EXTERNAL AGENCY, UH, CONDUCTED BY THE CITY. AUDITOR'S OFFICE MAY INVITE SOMEBODY IN TO DO THE SAME, AND WE STAND BY READY TO ASSIST WITH WHATEVER THEY WANT. THAT WILL BE IN ADDITION TO WHAT WE DO ON OUR OWN. THEY'RE NOT NORMALLY RELEASED TO THE PUBLIC. I BELIEVE THE RESOLUTION SAYS SOMETHING ABOUT, UM, WILL BE MADE AVAILABLE TO COUNSELOR THE MANAGER IF REQUESTED SOMETHING LIKE THAT MANUALLY AND ENTER LICENSE BOTH WHEN AND ALSO WHEN, UH, I READ IT AS BEING BOTH. AND SORRY, I A SECOND QUESTION, UH, GOES BACK TO BE WHERE IT TALKS ABOUT ANOTHER LAW ENFORCEMENT SAYING THE O R SYSTEM FOR PROHIBITED USE. WILL THAT DATA BE INCLUDED IN THE AUDIT? WHAT SORT OF THE REQUIREMENT IS FOR THE OFFICER REPORT THAT, AND IF THERE ARE ANY OTHER WAY COLLECTING OR IDENTIFY. SO ANOTHER LAW ENFORCEMENT AGENCY, JUST LIKE A P D, CAN USE THE DATABASE FOR ANY CRIME AND THAT'S NOT A PROHIBITED USE. SO THERE WOULD BE NO, THERE WOULD BE NO CAPTURING THAT IN THE, IN THE AUDIT. I'LL JUST, I'LL JUST ADD TO THAT REAL QUICKLY. THERE'S ALSO A PORTION, THE RESOLUTION THAT SPECIFICALLY STATES THAT, UH, THE, THE CHIEF AS WELL AS OTHERS WILL BE NOTIFIED IN THE EVENT OF AN OUTSIDE AGENCY REQUESTING THE DATA THAT'S IN THE ORDINANCE. WILL THAT BE ALSO INCLUDED IN BEYOND IT IF AN, IF AN OUTSIDE AGENCY REQUESTS DATA BECAUSE OF A SPECIFIC CRIMINAL INVESTIGATION, THAT'S NOT A NOTIFICATION TO THE CHIEF. I THINK THE LANGUAGE FOR THE NOTIFICATION TO THE CHIEF IS IF THERE'S SOME SORT OF A LARGE REQUEST THAT'S OUTSIDE THE PARAMETERS OF WHAT WE NORMALLY DO, THE COUNCIL PUT THAT IN THERE. IT'S IRRELEVANT BECAUSE WE WOULDN'T DO IT ANYWAY. IT, IT KIND OF PROVIDES A PATHWAY FOR THE CHIEF TO KNOW ABOUT IT BEFORE DECIDING WHETHER OR NOT TO RELEASE IT. BUT WE JUST TELL 'EM NO, IF YOU WANT THAT DATA, YOU CAN'T HAVE IT BECAUSE YOU HAVE TO HAVE A SPECIFIC CRIMINAL INVESTIGATION FOR THIS PARTICULAR LICENSE PLATE. I CAN, WE'LL, WE'LL, I'LL, I'LL DEFINITELY REPEAT 'EM AND IT'S GONNA BE RE-BROADCAST AND EVERYTHING, SO WE SHOULD BE ABLE TO COOL QUESTION. I WANNA STEP BACK. UM, UH, I WAS JUST CURIOUS [00:45:01] IF, UM, WHAT KIND OF ACCESS WOULD BE, IT JUST BASICALLY MEANS IF YOU'RE A DETECTIVE, YOU HAVE ACCESS TO GET IN AND DO SEARCHES FOR YOUR CRIMINAL INVESTIGATIONS. IF YOU'RE A SUPERVISOR, YOU HAVE THE OPPORTUNITY TO GO IN AND MANAGE AND SUPERVISE YOUR FOLKS U USER ROLES, UH, ARE ASSIGNED BY YOUR RANK AND ROLE IN THE DEPARTMENT. OKAY, I HEAR WHAT YOU'RE SAYING. I'M TRYING TO VISUALIZE THAT IT'S GONNA BE 99% DETECTIVES BECAUSE THERE'S THE ONES DOING THE INVESTIGATION. UM, BUT LET, LET ME WRITE THAT DOWN AND THINK THROUGH THAT CRIMINAL, SORRY, START OUT TO SMILE AT THAT ONE. RIGHT. RISE THE CRIMINAL CODE, UH, WOULD BE SURPRISED BY THE, YEAH. AND SO, AND SOMETIMES FELONIES, RIGHT? SOMETIMES FELONIES ALERTS . SO, UM, ASSAULT WITH IS A CLASS A MISDEMEANOR AND, AND THAT'S WHY WE WANTED TO GET DOWN INTO THAT AREA. RIGHT? BUT REGARDLESS IF YOU'RE TALKING ABOUT A MISDEMEANOR OR A FELONY, ONE OF THE MOST IMPORTANT, I THINK PARTS OF THE POLICY, SEVERAL IMPORTANT PARTS, BUT ONE OF THE ONES THAT SHOULD BE HIGHLIGHTED, AND I APOLOGIZE, I'VE GLOSSED OVER IT EARLIER, IS ON THE VERY FIRST PAGE UNDER ASSIGNMENT USE AND LOCATIONS, B FOUR SAYS, OFFICERS CONDUCTING A TRAFFIC STOP BASED ON A CONFIRMED A L P R ALERT, CONSIDER THE LEVEL OF RISK ASSOCIATED WITH THE NATURE OF THE OFFENSE AND ENSURE THAT THEIR RESPONSE COMPLIES WITH ALL APPLICABLE LAWS IN GENERAL ORDERS. AND BASICALLY WHAT WE'RE SAYING HERE IS A LITTLE BIT OF MARIJUANA THAT JUST HAPPENED TO BE A CLASS A MISDEMEANOR BECAUSE OF SOMEBODY'S FUNNY SCALE OF WEIGHT, ARE YOU REALLY GONNA HAVE 10 OFFICERS WITHDRAWAL WITH GUNS DRAWN? RIGHT? UM, BUT IF IT'S A DEADLY CONDUCT WHERE SOMEBODY, UH, WHICH IS ONLY A STATE JAIL FELONY MAYBE, OR MAYBE EVEN A CLASS A MISDEMEANOR, BUT THAT PARTICULAR PERSON'S KNOWN TO HAVE A GUN AND HAS SAID IN THE PAST, I'M NEVER GOING BACK TO JAIL, I'M GONNA KILL A COP. GUESS WHAT? UM, THAT'S A LITTLE BIT DIFFERENT RESPONSE. SO THE OFFICERS ARE CHARGED WITH THE RESPONSIBILITY OF JUDGING THEIR RESPONSE TO THE LEVEL OF OFFENSE USING COMMON SENSE AND GOOD JUDGMENT ON WHAT THEY HAVE BEFORE THEM. SO WHEREVER YOU WANNA GO, . BEFORE THAT, I WONDERED SORT OF ABOUT THE POLICY RESPONSIBILITY FOR REPORTING, UM, HACKS ENTRY INTO THEIR SYSTEMS. I KNOW THAT WAS A BIG ISSUE A COUPLE YEARS AGO WITH DIFFERENT COMPANIES WHERE THEY PUBLISHED RIGHT. A LOT OF THEIR SALES INFORMATION AND FOUND THAT AND HACKED INTO OUR SYSTEMS. AND SO I WONDERED, UM, YOU KNOW, WHETHER IT'S THAT TYPE OF HACKER ANOTHER DIFFERENT FOR REPORTING, UM, TO APD. UM, AND HOW IS THAT? SURE. SO LET ME START BY SAYING THAT THE, UH, THERE IS, I DON'T HAVE THE CONTRACT DIRECTLY IN FRONT OF ME. I CAN'T QUOTE YOU EXACTLY WHAT IT STATES, BUT IT DOES TALK SPECIFICALLY ABOUT THE DATA AND THE DATA WILL BE SECURED. UH, THERE I DO HAVE DOCUMENTATION, UH, THAT TALKS ABOUT THE LEVEL OF ENCRYPTION, WHICH IT'S, IT'S VERY HEAVILY ENCRYPTED. UH, THE CITY OF AUSTIN [00:50:01] ALSO HAS POLICIES IN PLACE IN SUCH, IN A CASE OR SUCH AN EVENT, UH, WHERE THE DATA IS BREACHED THAT WE WILL MAKE NOTIFICATION AND WILL TAKE PROPER ACTION TO, TO MITIGATE AND OF COURSE RESPOND TO ANY SORT OF, UH, DATA BREACH OR ANYTHING LIKE THAT. I GUESS IN ADDITION TO DATA BREACH ISSUE ISSUES WITH THE ALGORITHMS THAT COMPANIES HAVE DISCOVERED. AND THEN AGAIN, MA'AM, I I COULDN'T QUOTE TO YOU WHAT THE CONTRACT SPECIFICALLY SAYS, IT'S MULTIPLE PAGES. UH, AGAIN, THERE THEY'RE DEFINITELY SAFEGUARDS WITH RESPECT TO THE WAY IN WHICH THE DATA IS STORED IN THE, IN THE CONTRACT ITSELF. YEAH, I, THE, THE, I THINK IT'S MORE ABOUT WAY THAT THE DATA IS STORED, BUT ALSO IN DIFFERENT PREJUDICIAL DATA IS USED, UM, TO TRAIN COMPANIES HAVE LATER FOUND OUT ISSUES WITH THAT PRESIDE JUDICIAL OR ACCURACY. UM, AND THE REAL PROBLEM I THINK THE INDUSTRY HAS, I'LL DEFINITELY TAKE A LOOK. UH, I DON'T HAVE THAT INFORMATION IN FRONT OF ME, MA'AM. UM, WE FORGOT TO REPEAT THE QUESTIONS, BUT SHE'S ASKING ABOUT ALGORITHMS AND, AND PRESUMABLY WHAT YOU'RE GETTING AT IS WHAT, WHAT THE, THE SYSTEM OR THE DATABASE MIGHT LEAD US TO IN AN INAPPROPRIATE WAY, I THINK IS WHAT YOU'RE GETTING AT. UM, I THINK THAT MIGHT BE APPROPRIATE FOR SOME TECHNOLOGY, LOTS OF TECHNOLOGY. KEEP IN MIND THIS IS JUST A PICTURE AND THEN WE'RE SEARCHING FOR THAT PARTICULAR LICENSE PLATE. SO, UM, I'M DEFINITELY NOT THE TECH PERSON, BUT I'M STRUGGLING TO KNOW HOW AN ALGORITHM OR AN AI TYPE OF SITUATION MIGHT GO IN THE WRONG DIRECTION ON THIS ONE. IT'S, IT'S TAKING PICTURES OF THE VEHICLE AND IT'S PUTTING IT IN A DATABASE AND IT'S KEEPING IT THERE FOR 30 DAYS. IF WE KNOW TO GO LOOK FOR IT WITHIN THOSE 30 DAYS, WE CAN GRAB IT OUTTA THERE. SO IT'S AN, IT'S UM, IT'S AN OBJECTIVELY ILLEGAL ACT. IT'S A CRIME THAT'S REPORTED TO US THAT ALLOWS US TO GRAB THAT LICENSE PLATE FROM THAT PICTURE. I THINK ONE OF THE COMMON WAYS RIGHT, IS WHEN YOU'RE TRAINING ON UNC STATES AND WHERE, YOU KNOW, IF WE'RE IN TEXAS, IT MIGHT NOT GRAPH THAT'S USED. SO SO YOU MEAN THE TECHNOLOGY DOESN'T RECOGNIZE IT OR THE OFFICER DOESN'T RECOGNIZE IT? OH, NO, NO, NO. SO THE TECHNOLOGY MIGHT NOT, OKAY. UM, AND SO IT'S JUST, YOU KNOW WHAT AGAIN, I HEAR YOU, I HEAR YOU AN OFFICER TO CHECK IT, BUT MORE I'M WITH YOU NOW. YEAH. SOMETHING MORE SERIOUS THAT IS MESSING WITH THE REQUIRED COMPANIES. GOTCHA. YEAH, I THINK IF THERE WAS A COMMON THEME THAT WAS DETECTED IN THE TECHNOLOGY, NOT DETECTING THE RIGHT, THE LICENSE PLATE THE RIGHT WAY, THEN THAT'S SOMETHING THE CHIEF SECURITY OFFICER WOULD DEFINITELY TELL THE VENDOR. HEY, EVERY TIME THIS SITUATION PRESENTS ITSELF, IT'S WRONG. RIGHT? UM, BUT THE OFFICER HAS TO VISUALLY MAKE A CONFIRMATION, HEY, THAT'S NOT A TEXAS PLATE, THAT'S A NEW MEXICO PLATE OR WHAT HAVE YOU. SINCE WE'RE ON TRAINING, UH, THERE IS GONNA BE ANNUAL TRAINING, UH, THAT EVERY OFFICER OR DETECTIVE THAT USES THE SYSTEM IS GONNA HAVE TO COMPLY WITH AND, UM, TAKE ANNUALLY IN ORDER TO KEEP USING THE SYSTEM. AND I CAN TELL YOU THAT PART OF THE TRAINING IS GOING TO INVOLVE SPECIFICALLY, AGAIN, I THINK ONE OF YOUR RECOMMENDATIONS, OR IT MIGHT HAVE BEEN, UM, SOMEBODY ELSE AT THE LAST ONE IS WHAT SPECIFICALLY ARE THE NEGATIVE OUTCOMES BY MISINTERPRETING THE DATA? IN OTHER WORDS, IF YOU PULL OVER THE WRONG VEHICLE BECAUSE YOU DIDN'T VISUALLY CONFIRM THAT LICENSE PLATE, HOW DOES THAT NEGATIVELY IMPACT THEIR LIFE, THEIR, THEIR SITUATION AND THE, THE OVERALL INTEGRITY OF THE SYSTEM. SO THAT'S GONNA BE INCORPORATED INTO THE TRAINING AS WELL. NUMBER THREE, UNDER A EXAMPLES OF NEGATIVE CONSEQUENCES RESULTING FROM MISUSE IS, UM, ING OR IT IS THE RIGHT, SO YOU'RE SAYING EMPHASIZE IN THE TRAINING THAT JUST BECAUSE YOU RECEIVED AN ALERT DOESN'T MEAN THE PERSON WHO DID SOMETHING CRIMINAL IS ACTUALLY THE ONE DRIVING OR IN THE CAR. YEAH. YEAH. EMPHASIZE OR INCLUDE. YEAH, I LIKE NO, I, I LIKE EMPHASIZE. I LIKE THAT [00:55:16] THAT'S THE END OF THE POLICY. ANY QUESTIONS OR COMMENTS OR CONCERNS? STAY AS LONG AS YOU GUYS NEED ME TO, TO ANSWER 'EM. ABSOLUTELY. AND UM, GORE BENEFITS AT LEAST THAT LONG. I'M SURE YOU KNOW WHERE, YOU KNOW, I THINK IT'S IMPORTANT, YOU KNOW, YOU KNOW WHERE, UH, YOU MIGHT , YOU KNOW WHO, WHO ELSE? UM, SO I JUST, UM, YOU WERE MISSING, I DIDN'T BRING IT UP. YOU KNOW, SOME OF YOU NOTE THAT THAT ME AND HAS CONCERN. THANK YOU. SOMEONE, UH, NOT AUTOMATICALLY. THERE'S NOT AN AUTOMATIC NOTIFICATION SYSTEM. IT MAY COME UP IN CONVERSATION, BUT IT'S NOT GONNA BE PART OF THE NORMAL, HEY, WE STOPPED YOU BECAUSE LANGUAGE POLICY. BUT THEY'RE NOT, I DON'T THINK THAT'S GONNA BE A POLICY TYPE THING. LIKE WE WILL SHOW AN OBSCURE MAP TO CERTAIN GROUPS. THAT JUST DOESN'T SEEM LIKE A POLICY THING. IT'S GONNA BE PRACTICE. WE'RE GONNA DO IT TRANSPARENTLY WITH THE O P O AND THE J J C. IT'S NOT GONNA BE A SECRET, BUT I DON'T THINK THAT'S NORMALLY SOMETHING WE WOULD PUT IN POLICY. TAKE NOTE OF THAT AND FIGURE OUT WHAT THAT LANGUAGE SAYS. GOOD. THANK YOU EVERYBODY FOR BEING HERE. [01:00:02] WE, WE DO LISTEN, WE, WE DO INPUT WHAT YOU GUYS ARE TELLING US IN THIS POLICY. WE WANT IT TO BE A SUCCESSFUL VENTURE WHERE WE STOP CRIMINALS AND SOLVE CRIMES AND, AND NOT, UH, HAVE ANY SORT OF NEGATIVE IMPACT ON SOMEBODY WHO, WHO DOESN'T NEED TO BE STOPPED THAT DAY OR BE HARASSED. SO THANK YOU VERY MUCH. I'VE BEEN WAITING FOR YOU. I'VE BEEN WAITING FOR YOU. ALL THE PLACES, ALL THE PEOPLE THAT I'VE BEEN LOOKING FOR YOU, I'VE BEEN LOOKING FOR YOU. * This transcript was created by voice-to-text technology. The transcript has not been edited for errors or omissions, it is for reference only and is not the official minutes of the meeting.