Jun 21, 2023 Bond Oversight Commission

[00:00:04]

IT IS TWO OH FIVE.

I'M GONNA CALL THE MEETING TO

[CALL TO ORDER]

THAT'S FINE.

OKAY.

WHEN I CALL YOUR NAME, PLEASE SAY HERE.

UM, ALSO, PLEASE HAVE YOUR CAMERAS ON SANTIAGO RODRIGUEZ.

CESAR BENAVIDEZ, CHARLES CURRY HERE.

JOHN MCNABB, EDWARD HORS, KRISTEN WEAVER, NICOLE REN, FRANK LUCA.

THAT IS ALL.

THANK YOU.

UH, THE, DO WE HAVE

[PUBLIC COMMUNICATION: GENERAL]

IF EVERYBODY'S HAD THE OPPORTUNITY TO REVIEW THE MINUTES.

I DID HAVE ONE QUESTION ON THE MINUTES.

UH, I ALSO WANNA MENTION, UM, THERE WAS A CORRECTED VERSION OF THE MINUTES, UM, POSTED, AND WE DO NEED TO REFER THAT Y'ALL ARE LOOKING AT THE CORRECTED VERSION VERSUS THE ORIGINAL VERSION.

OKAY.

I HAVE THE, I PICKED UP A COPY FROM THE BACK OK.

THAT YOU HAVE WITHDRAWN.

THE MOTION IS, AM I REMEMBERING IT INCORRECT? CORRECT.

I'M SORRY.

THAT'S CORRECT.

THAT'S CORRECT.

THAT WAS WITHDRAWN.

YEAH, THAT WAS WITHDRAWN.

SO THE, THE MINUTES THEN SHOULD BE CORRECTED.

THE ITEM WAS NOT TABLED.

THE MOTION WAS WITHDRAWN.

THERE HAD BEEN AN ITEM ON, I MAY, I MAY HAVE USED THE WORD TABLED, BUT I THINK IN THE END I THINK WE DECIDED IT WOULD BE WITHDRAWN.

RIGHT? I, I, SO IT'S PROBABLY WHAT PART OF THE CONFUSION, I THINK IT WAS AN ITEM ON THE TABLE.

AND SO WE FIRST TOOK IT OFF THE TABLE AND THEN CONSIDERED, AND IN THE DISCUSSION OF THE MOTION, THE MOTION WAS WITHDRAWN.

ARE THERE ANY OTHER CORRECTIONS OR ADDITIONS TO THE MINUTES?

[1. Approval of the minutes of the Regular meeting of the Bond Oversight Commission on May 17, 2023.]

SO MOVED.

AND THAT WAS FROM JOHN.

OKAY.

AND IS THERE A SECOND? I SECOND.

MOTION MADE AND SECONDED.

DID YOU GET THAT MAY RAMP GET OFF DUTY? I'M SORRY.

I THINK THAT WAS THE ONE.

OKAY.

ALL THOSE IN FAVOR SIGNIFY BY SAYING AYE ARE RAISING YOUR HAND.

AYE.

AYE.

AYE.

ANY, ANY OPPOSED? SAME SIGN.

SEEING NONE, THE MOTION CARRIES UNANIMOUSLY.

AND THEN THE FIRST

[2. Staff Briefing from Financial Services Department on the Annual General Obligation Bond Sale.]

THERE WE GO.

MM-HMM.

.

GOOD AFTERNOON, COMMISSIONERS.

UH, MY NAME IS BELINDA WEAVER.

I AM THE CITY TREASURER AND I AM JOINED HERE TODAY WITH JOEY KELLER, DIVISION CHIEF OVER DEBT MANAGEMENT AND TREASURY.

AND WE ARE HERE TO PROVIDE AN UPDATE ON THE ANNUAL GENERAL OBLIGATION BOND SALE.

SO TO START OFF WITH, UM, WE'RE GOING TO DISCUSS THE CITY'S PROPERTY TAX, UM, WHICH FACTS AND PAYS FOR THE CITY'S GENERAL OBLIGATION DEBT.

THE CITY'S PROPERTY TAX IS COMPRISED OF TWO PORTIONS.

ONE PORTION IS FOR THE OPERATING AND MAINTENANCE, UM, WHICH FUNDS THE GENERAL FUND.

I DID ALSO WANNA MENTION THAT THE OPERATING AND MAINTENANCE, UM, TAX RATE DOES ALSO FUND PROJECT CONNECT, WHICH WAS THAT 2020 BOND ELECTION, OR, I'M SORRY, 2020 TAX RATE ELECTION THAT WAS APPROVED.

UM, THE OTHER

[00:05:01]

UM, JUST FOR CONTEXT, THE APPROVED FISCAL YEAR 23 TAX RATE IS 46.27 CENTS, OF WHICH 9.58 CENTS IS THE DEBT TAX RATE.

AND JUST SOME QUICK FACTS ON THE CITY'S GEO DEBT.

UM, THERE IS CURRENTLY APPROXIMATELY 1.656 BILLION IN OUTSTANDING GEO DEBT AS OF TODAY.

UM, OUR GENERAL OBLIGATION DEBT IS ISSUED ONCE PER YEAR.

THAT'S GENERALLY IN THE LATE SUMMER, EARLY FALL TIMEFRAME.

AND OUR GENERAL OBLIGATION DEBT IS BACKED BY THE FULL FAITH AND CREDIT OF THE CITY.

UM, UNDER THE GENERAL OBLIGATION CREDIT OF THE CITY, THERE ARE THREE TYPES OF BONDS THAT THE CITY OF AUSTIN ISSUES.

AND THAT'S, UM, FIRST OFF THE PUBLIC IMPROVEMENT BONDS.

UM, AND THESE ARE ISSUED TO FUND CAPITAL IMPROVEMENT PROJECTS AND CAPITAL ASSETS.

THESE ARE VOTER AUTHORIZED DEBT, UM, AND THERE IS A TERM OF 20 YEARS WITH THAT DEBT.

THE NEXT IS CERTIFICATES OF OBLIGATION.

UM, THESE ARE USED TO CONSTRUCT OR PURCHASE REAL PROPERTY.

I GENERALLY EQUATE THIS TO NON MOVABLE ASSETS, UM, LAND ACQUISITION OR BUILDINGS.

UM, AND THIS HAS A 20 YEAR TERM AS WELL.

AND FINALLY, OUR CONTRACTUAL OBLIGATIONS AND THIS, UM, IS FOR PURCHASE OF PERSONAL PROPERTY.

I GENERALLY EQUATE THAT TO MOVABLE ASSETS, THINK, UH, POLICE VEHICLES, FIRE TRUCKS, THINGS LIKE THAT.

AND THESE BONDS HAVE A TERM OF SEVEN YEARS.

UM, I'LL GO AHEAD AND HAND IT OVER TO JOEY.

HE'LL GO OVER THE STEPS TO ISSUE OUR GEO DEBT ALONG WITH OUR UPCOMING GEO BOND SALE STRUCTURE AND TIMELINE.

GOOD AFTERNOON.

UM, SO THIS IS JUST A HIGH LEVEL VIEW OF THE STEPS TO SELL OR ISSUE DEBT.

UH, THE PROCESS TO DEVELOP THE CURRENT YEAR'S DEBT ISSUANCE STARTED LAST BUDGET CYCLE.

THE PROJECTS THAT ARE BEING FUNDED WERE APPROPRIATED FUNDS DURING THE ANNUAL CAPITAL BUDGET APPROPRIATION PROCESS.

THE CITY UTILIZES REIMBURSEMENT RESOLUTIONS TO APPROPRIATE FUNDS TO PROJECTS WITHOUT HAVING TO ISSUE THE DEBT UPFRONT.

UM, BY DOING THIS, THE CITY LIMITS, THE ARBITRAGE EXPOSURE FACED BY THE CITY DOES NOT HAVE TO PAY INTEREST ON UNUTILIZED BOND PROCEEDS, AND IT IS ALSO A FISCALLY, FISCALLY PRUDENT CASH MANAGEMENT.

IN WORKING WITH BUDGET THIS YEAR, WE ANALYZED THE SPENDING TRENDS IN COMPARISON TO VARIOUS PROJECT SPENDING PLANS.

AFTER LOOKING AT THIS DATA, WE LOOKED AT HOW MUCH IN, WE LOOKED AT HOW MUCH IN PROCEEDS THOSE PARTICULAR PROJECTS RECEIVED.

IN THE PAST, ONLY THOSE PROJECTS THAT WERE FOR FORECASTED TO HAVE A LOW TO NEGATIVE FUND BALANCE WERE INCLUDED IN THIS YEAR'S SALE.

IT'S IMPORTANT TO NOTE THAT THE WORK ON THE VARIOUS BOND RELATED PROJECTS CONTINUE TO MAKE PROGRESS, EVEN IF DEBT IS NOT CURRENTLY ISSUED.

FOR THE 2023 SERIES GEO BOND SALE, WE ARE ANTICIPATING, UM, AN ISSUANCE OF 170.5 MILLION.

UM, THE BREAKOUT IS PROVIDED BELOW RELATED TO EACH OF THE DIFFERENT BOND PROGRAM YEARS.

UM, TO DIVE INTO A LITTLE MORE DETAIL, UM, RELATED TO THE OUTSTANDING DEBT, UM, OR THE REMAINING AUTHORIZED, BUT UNISSUED GEO BONDS, UM, AFTER, AND THIS IS AFTER THE EXPECTED 2023 ISSUANCE OF THE 175, 170 0.5 MILLION ON THE PREVIOUS SLIDE.

UM, THIS, THERE WILL BE APPROXIMATELY 1.6 BILLION REMAINING VOTER AUTHORIZED, BUT UNISSUED GENERAL OBLIGATION BONDS.

UM, TO GIVE YOU A LITTLE BIT MORE DETAIL WITHIN THE REMAINING AUTHORITY, THE 2006 HAS 4 MILLION, WHICH IS APPROPRIATED TO CULTURAL ARTS, UH, 2012.

IT, IT, THE 9.5 IS MADE UP OF MOBILITY AND, UM, PARK IMPROVEMENTS, 2016 IS ALL RELATED TO TRANSPORTATION.

2018 HAS, UH, A HANDFUL OF DIFFERENT AREAS, AFFORDABLE HOUSING, LIBRARY, PART DRAINAGE, HEALTH, EMS, FIRE TRANSPORTATION, UH, THAT MAKE UP THAT REMAINING BALANCE.

UH, 2020 IS ALL TRANSPORTATION.

AND 2020 IS OUR RECENTLY APPROVED FOR AFFORDABLE HOUSING.

SO, UH, TREASURY WILL BEGIN WORKING ON THE PRELIMINARY, THE POS, THE PRELIMINARY OFFICIAL STATEMENT AND BOND OFFERING DOCUMENTS IN EARLY SUMMARY BA IN SUMMER.

BASICALLY WITHIN THE NEXT FEW WEEKS, WE'LL START DRAFTING DOCUMENTS.

UM, AS NOTED, WE EXPECT TO SELL THE SERIES 2 20 23 BONDS BY MID-SEPTEMBER AND OFFICIALLY CLOSE AND DELIVER

[00:10:01]

QUESTIONS, ARE THERE ANY QUESTIONS FROM THE COMMISSION? YES, I'VE GOT A QUESTION.

AT, AT WHAT POINT WILL THE OLDEST BONDS BE RETIRED THAT HAVE THE, THE FEWEST AMOUNTS LEFT? IS THERE, IS THERE A FIRM SCHEDULE ON THOSE IS? SO, UM, AS TR THIS IS TINA VAN.

WE WITH THE, UH, BUDGET OFFICE AS TREASURY YES, SIR.

MENTIONED, UM, WE WILL ISSUE THOSE BONDS AS THEY GET EXPENDED IN SOME, SO SOME OF THE OLDER BONDS, SUCH AS THE 2006 BONDS ARE ASSOCIATED, UM, IN PARTICULAR WITH, WITH 2006 ARE ASSOCIATED WITH A NEW INFUSION OF FUNDING FROM THE 2018 BOND, UH, IS SPECIFIC TO MEA CARTE.

AND SO THAT PROJECT, UM, AS WELL AS ACTUALLY THE ENTIRE CAPITAL IMPROVEMENT PROGRAM RIGHT NOW IS DEVELOPING THEIR FIVE YEAR C I P PLAN TO BE INCLUDED INTO THE, UH, FY 24, UH, BUDGET DOCUMENT.

AND SO THEY ARE LOOKING AND FINALIZING WHAT THOSE PROJECTED SPENDS ARE RIGHT NOW.

UM, AND, UM, YOU KNOW, HOPEFULLY IT'LL, IT'LL COME SOON.

THE, THE 2012, UH, AS THEY MENTIONED, ARE RELATED TO MOBILITY AS WELL AS PARKS.

IT'S, IT'S PRETTY MUCH THE SAME STORY THERE.

THEY'RE, THEY'RE EVALUATING WHAT THEIR SPENDING PLAN IS GOING TO BE.

UH, THE TRANSPORTATION HAS, UH, PIECE HAS SOME, UH, PROJECTS RELATED TO EAST 51ST STREET AND THE PARD PROJECT.

UM, I BELIEVE THE LAST ONE IS RELATED TO PALM PARK.

SO, UM, THOSE, UH, YOU KNOW, ARE TIED WITH OTHER LATER BOND PROGRAMS. SO THAT'S ONE OF THE REASONS WHY WE'RE SEEING DELAYS.

OKAY, THANKS FOR THAT.

ANY ADDITIONAL QUESTIONS? THIS IS A LITTLE BIT OFF SUBJECT AND YOU CAN TELL ME IF I NEED TO ASK SOMEBODY ELSE, BUT COULD YOU REMIND ME, UM, WHAT THE, UH, CURRENT LEGISLATION IS REGARDING WHAT BONDS CAN BE, UH, INCLUDED IN CALCULATING THE DEBT RATE IN TERMS OF THE EFFECTIVE TAX RATE AND THE TAX INCREASE? SO YOUR DE YOUR QUESTION IS REGARDING THE DEBT TAX RATE MM-HMM.

YEAR OVER YEAR, CORRECT? YES.

SO THAT IS, UM, THE EXISTING BONDS THAT THE CITY CURRENTLY HAS, THE UPCOMING DEBT SERVICE FOR THAT FISCAL YEAR AND THE, UM, ANTICIPATED SALE THAT WE'RE HAVING IN SEPTEMBER, THERE WILL BE DEBT SERVICE ASSOCIATED WITH THAT AS WELL.

IT WAS MY IMPRESSION THAT THE LEGISLATURE HAD MAYBE JUST CONSIDERED OR HAD LIMITED HOW MUCH OF THE DEBT SERVICE COULD BE INCLUDED IN THE CALCULATION FOR INCREASING YOUR TAX.

I THINK DOES, DOES THAT MAKE, I THINK THAT THERE WAS CERTAIN LEGISLATION, UM, THAT WAS MORE SO TARGETED AT SCHOOL DISTRICTS WHO WERE KEEPING THEIR DEBT SERVICE TAX RATE CONSTANT, AND THEN WERE USING ADDITIONAL, UM, TAX DEBT SERVICE TAX REVENUE TO FEES DEBT.

UM, THAT IS NOT A PRACTICE THAT THE CITY UNDERTAKES.

OKAY.

THANK YOU.

ANY OTHER QUESTIONS? IF NOT, THANK YOU FOR YOUR PRESENTATION.

THANK YOU.

THANK YOU.

OKAY.

I'VE GOT ONE MORE, SORRY.

OKAY.

COMMISSIONER CURRY.

HEY, I, I WAS GONNA TALK ABOUT THE, THE CITY'S BOND RATING AND JUST WHAT'S TRANSPIRED OVER THE LAST FEW YEARS AND JUST SEE IF THERE'S ANY UPDATE OR THIS IS THE RIGHT AUDIENCE FOR THAT OR THE RIGHT, UH, TEAM TO ASK.

SO, UM, THE CITY WILL GO FOR OUR GENERAL OBLIGATION BONDS WILL GO UNDER OUR RATING REVIEW, UM, IN AUGUST FOR OUR GENERAL OBLIGATION BOND SALE.

UM, AND THE, THE RATINGS THAT WE HAD LAST YEAR ARE CONSISTENT.

LAST YEAR, UM, THE CITY DECIDED TO, UM, ONLY MOVE FORWARD WITH S AND P AND FITCH FOR OUR RATINGS.

AND, UM, AGAIN, THOSE, THOSE TWO RATINGS, UH, STAYED CONSISTENT WITH PRIOR YEAR HERE.

OKAY.

AND, AND PRIOR WE HAD A, UM, WE HAD A, A RATING DROP, CORRECT.

WAS THAT ON, UH, ONE OF THOSE, UM, YES.

FIRMS. OKAY.

SO WITH MOODY'S AND FITCH, UM, THERE WERE DOWNGRADES TO THE CITY.

WE WERE DOWNGRADED FROM AAA TO AA PLUS WITH FITCH AND AAA TO AA ONE, UM, WITH MOODY'S.

AND, UM, THE REASON BEING SURROUNDING THE, UM, I'M SORRY IF I, I WASN'T SURE IF THERE WAS ANOTHER QUESTION FROM A COMMISSIONER.

[00:15:01]

UM, AND, UH, WITH MOODY'S, IT WAS CENTRALLY FOCUSED, FOCUSED ON DEBTS AND LIABILITIES.

GENERALLY THE, THE PENSION LIABILITIES OF THE CITY, UM, FITCH FOCUSED ON THAT ALONG WITH THE BINDING ARBITRATION THAT WAS APPROVED.

UM, AND SO WITH THAT, WHAT I CAN SAY IS THAT THE CITY DID, UM, MOVE FORWARD IN THE 87TH LEGISLATURE WITH, UM, LEGISLATION, UH, FOR OUR AUSTIN POLICE RETIREMENT SYSTEM IN THIS PAST 88TH LEGISLATURE.

THERE WAS, UH, PENSION LEGISLATION THAT WAS PASSED FOR OUR EMPLOYEES RETIREMENT SYSTEM AS WELL.

SO THERE IS PROGRESS BEING MADE ON THAT FRONT.

ALRIGHT.

THANKS FOR THE BACKGROUND.

ANY ADDITIONAL QUESTIONS? GREAT.

THANK YOU.

THANK YOU.

THE NEXT ITEM ON

[3. Staff Briefing from Economic Development Department on Art in Public Places Bond Projects.]

HOW? I DON'T, CAN YOU HEAR ME? YES.

UH, CAN YOU SEE ME? NO.

OH, I DON'T THINK MY CAMERA IS WORKING ON THIS WEBEX.

UH, SO, BUT, UH, BUT I'LL PROCEED.

HELLO, EVERYONE.

MY NAME IS CONSTANCE WHITE.

I'M THE CURRENT PROGRAM MANAGER FOR ART AND PUBLIC PLACES.

I'VE BEEN WITH THE CITY FOR A LITTLE OVER 11 MONTHS NOW, AND, UM, I'M HAPPY TO BE HERE.

SO, UM, WE CAN GO TO THE NEXT SLIDE.

OKAY.

UM, SO THE ART AND PUBLIC PLACES PROGRAM MANAGES OPPORTUNITIES FOR ARTISTS.

I'M SURE YOU'RE ALL REALLY FAMILIAR WITH THAT.

WE WORK WITH LOCAL ARTISTS AND ARTISTS BASED ELSEWHERE THROUGHOUT THE REGION AND THROUGHOUT THE NATION.

UM, IT IS OUR HOPE AND ASPIRATION TO REFLECT THE UNIQUE, UH, ASPECT OF AUSTIN'S HISTORY AND CULTURE, TO CREATE AN AUTHENTIC SENSE OF PLACE FOR NOT ONLY THE, THE PEOPLE WHO LIVE HERE, BUT ALSO THE VISITORS TO THE CITY.

UM, OUR TEAM, UH, IS COMPRISED OF PROFESSIONAL ADMINISTRATORS, AND WE BELIEVE OUR PROCESS TO BE COLLABORATIVE, UM, AND PUBLIC TO WORK WITH ARTISTS THAT GENERATE AN AUTHENTIC, UH, TO, TO GENERATE AUTHENTIC ARTWORKS, WHICH, UM, ARE OFTEN REFERRED TO AS THE CORNERSTONES OF AUSTIN'S IDENTITY.

UM, THE MURAL THAT YOU SEE HERE WAS RECENTLY, UM, COMPLETED AND INSTALLED AT THE GOD GARCIA RECREATION CENTER JUST A COUPLE OF WEEKS AGO.

SO JUST ONE OF OUR, OUR NEWEST, UH, MURALS IN THE COLLECTION.

NEXT SLIDE.

SO WHAT IS A I P P? UH, WE USE THE MONIKER, A I P P QUITE OFTEN, AND, UH, SOMETIMES WE, WE HAVE TO REMIND OURSELVES THAT A I P P IS REALLY THE CITY'S PUBLIC ART PROGRAM.

THAT'S HOW WE REFER TO IT.

AND THERE WAS A MUNICIPAL CITY CODE THAT WAS ESTABLISHED IN 1985 THAT WE HAVE A 2% FOR ART PROGRAM, A 2% FOR ART POLICY, WHICH MEANS THAT WHENEVER THERE ARE BOND FUNDS OR CAPITAL IMPROVEMENT, UH, CONSTRUCTION COSTS, THAT 2% OF THOSE COSTS GO INTO A PUBLIC ART FUND.

UH, THAT ALLOCATION WAS ACTUALLY INCREASED IN 2004 FROM 1%, WHICH IS WHERE IT ORIGINATED TO 2%.

AND 2004, THERE ARE SOME INELIGIBLE COSTS THAT ARE CONSIDERED IN THAT FORMULA.

UM, YOU KNOW, GRANT FUNDS, LAND ACQUISITION UTILITY COSTS, THERE'S A, A WHOLE SLEW OF BUCKETS, UH, A SLEW OF THINGS THAT GO INTO THE BUCKET OF INELIGIBLE COSTS.

WHEN WE CONSIDER WHAT ALL GOES INTO THAT 2% FOR ART APPLICATION, GENERALLY, WE LIKE TO THINK ABOUT THINGS, YOU KNOW, THAT ARE ACCESSIBLE AND, YOU KNOW, VISUALLY AND PHYSICALLY ACCESSIBLE TO THE PUBLIC ARE WHAT WE APPLY THE APPLICATION TO.

BUT THERE ARE SOME OTHER, UH, ITEMS THAT ARE CONSIDERED INELIGIBLE COSTS.

WE CAN GO TO THE NEXT SLIDE.

UM, SO WHAT HAVE WE DONE OVER THE LAST YEAR? WE'VE INSTALLED A FEW PROJECTS.

WE'RE STILL KIND OF RECOVERING, UH, FROM, UH, THE, THE GLOBAL PANDEMIC.

AND SO WE'RE RAMPING BACK UP.

WE CAN GO TO THE NEXT SLIDE.

AND SO RECENTLY WE'VE INSTALLED PLUME BY TWO LOCAL ARTISTS, UM, AT THE AIRPORT.

AND THIS, UH, PROJECT IS, UH, REFLECTS THE TECHNOLOGY, THE HUB OF TECHNOLOGY THAT AUSTIN OFTEN EPITOMIZES TO THOSE LOCALLY AND ALSO ELSEWHERE.

UH, IT IS INTENDED TO REMIND US OF

[00:20:01]

SO IT'S A VERY KIND OF CONCEPTUALLY INTRICATE PIECE WITH A VERY ELEGANT FORM THAT KIND OF PROJECTS UPWARD AND CAN BE SEEN DURING THE DAY AND AT NIGHT.

NEXT SLIDE PLEASE.

A SO A VERY BELOVED COMMUNITY BASED PROJECT WAS INSTALLED AT MAGIC, UH, IT'S CALLED MAGIC PORTAL BY ANOTHER LOCAL ARTIST.

UH, IT'S IN LITTLE STACY POCKET PARK, AND IT'S INTENDED TO INSPIRE DREAMING AND ENCHANTMENT AND OTHER WORLDLINESS.

AND SO YOU GO FROM LIKE VERY SYMBOLIC TO VERY PLAYFUL.

UH, NEXT SLIDE, PLEASE.

UM, SO THOSE WERE THE TWO, UH, PROJECTS THAT WE INSTALLED LAST YEAR, BUT LIKE I SAID, WE ARE DEFINITELY RAMPING UP THIS YEAR IN OUR COVID RECOVERY.

SO WE CAN GO TO THE NEXT SLIDE.

AND HERE, UH, ARE A COUPLE OF PROJECTS THAT ARE IN PROCESS OF, UM, YOU KNOW, ARTIST SELECTION.

SO THE DOHERTY ARTS CENTER, A I P P PROJECT WAS, UH, FUNDED THROUGH 2018 BOND, AND THERE ARE FOUR PROJECTS THAT WILL BE GOING FORWARD.

WE CAN GO TO THE NEXT SLIDE.

THREE OF THOSE PROJECTS WILL BE, UH, BY LOCAL ARTISTS.

AND AGAIN, WE'RE GOING THROUGH THE ARTIST SELECTION.

UH, THOSE LOCAL ARTISTS, UH, OPPORTUNITIES WE'RE VERY INTENTIONAL AND SPECIFIC.

$44,000 FOR THREE LOCAL ARTISTS WHO MAY BE, UH, PRACTICING A LITTLE BIT EARLIER IN THEIR CAREER.

THIS WILL BE AN OPPORTUNITY FOR THE ARTISTS TO WORK WITH THE DESIGN TEAM, THE ARCHITECTS, AND THE ENGINEER, TO REALLY DETERMINE WHAT THE SITES AND THE LOCATIONS ARE FOR THEIR WORK AS THE DEVELOPMENT OF THE SITE PROGRESSES.

AND THERE WILL BE ONE, UM, OPPORTUNITY THAT WILL BE MORE OF AN ICONIC SCALE.

AND THE BUDGET FOR THE ICONIC ARTWORK IS $200,000.

THE FINAL SITES FOR ALL OF THESE PROJECTS WILL BE A COLLABORATIVE PROCESS BETWEEN THE ARTISTS THAT ARE SELECTED, UM, THE COMMUNITY, THE CITY STAKEHOLDERS, UM, AND THE DESIGN TEAM.

AND WHAT YOU SEE HERE IS REALLY AN ARCHITECTURAL, UH, RENDERING OF A SCREEN, WHICH IS THE FACADE OF, UH, THE NEW DOHERTY, UH, ARTS CENTER.

NEXT SLIDE, PLEASE.

SO WHO WAS SELECTED? WE HAVE, THESE ARE THE THREE LOCAL ARTISTS.

AND, UM, JUST WE HAD, UH, QUITE A FEW ARTISTS THAT APPLIED FOR THESE OPPORTUNITIES.

I WANNA SAY ABOUT 70 ARTISTS.

AND THIS IS A LOCAL ARTIST TEAM.

SO YOU'LL SEE THE VARIETY OF WORK THAT, UH, HOW THE ARTISTS, UH, HAVE PRESENTED IN THEIR PORTFOLIO AND, UM, ANTICIPATE, YOU KNOW, BEAUTIFUL WORK TO COME.

SO WE CAN GO TO THE NEXT SLIDE.

UH, THIS ARTIST HAS, THIS ARTIST AND THE PREVIOUS ARTIST HAVE BOTH PARTICIPATED IN THE CITY'S, UH, AN IPPS TEMPO PROGRAM, WHICH IS OUR TEMPORARY INSTALLATIONS PROGRAM.

NEXT SLIDE, PLEASE.

AND THIS ARTIST WORKS IN, UM, DIGITAL MULTIMEDIA WORKS.

SO YOU CAN SEE THE VARIETY OF SCALE AND MEDIA THAT THE, THE THREE KIND OF EMERGING ARTISTS, UH, HAVE.

THESE ARTISTS HAVE GONE THROUGH THE SELECTION PROCESS AND HAVE BEEN RECOMMENDED.

AND SO WE'LL BE WORKING TO ENTER INTO A CONTRACT WITH THEM.

WE'RE STILL WORKING ON THE SELECTION PROCESS FOR THE ICONIC ARTWORK.

NEXT SLIDE.

UH, FOR EACH OPPORTUNITY THAT WE WORK WITH, IN ADDITION TO HAVING RECOMMENDED ARTISTS AS THE PRIME, THE, THE, THE PRIMARY ARTISTS TO RECEIVE THE COMMISSION, WE ALWAYS ASK THE SELECTION PANELISTS TO IDENTIFY ALTERNATE ARTISTS.

SHOULD THERE BE ANY OCCASION THAT THE PRIMARY ARTIST IS UNABLE TO FULFILL THE DUTIES OF THEIR AGREEMENT, THEN WE ALREADY HAVE A BACKUP.

UM, AND AGAIN, ALL OF THESE ARTISTS ARE LOCAL.

NEXT SLIDE.

UM, SO FOR AUSTIN PUBLIC LIBRARIES, UH, SOMETIMES THERE'S A MODICUM AMOUNT OF IMPROVEMENTS THAT HAPPEN THAT STILL, UH, ALLOW THE C I P CAPITAL IMPROVEMENT PROJECT TO BE ELIGIBLE FOR THE 2% APPLICATION.

SOMETIMES THAT FUND IS SO LOW THAT THE VALUE OF WORK TO BRING AN ARTIST ON BOARD IS NOT FEASIBLE.

SO IN THIS CASE, INSTEAD OF TRYING TO CREATE, UH, YOU KNOW, LARGER OR, AND TRY INSTEAD OF, YOU KNOW, ENTERING TO AN AGREEMENT FOR REALLY SMALL AMOUNTS OF PROJECTS THAT WE'VE OFFERED

[00:25:01]

AND SO WE CAN GO TO THE NEXT SLIDE FOR THESE SEVEN FOLLOWING, UM, ARTISTS AND LIBRARIES.

THESE WILL BE DIRECT PURCHASES OF ARTISTS WHO ARE LOCAL TO THE AUSTIN AREA WHO DO NOT ALREADY HAVE WORK THAT IS EXISTING IN THE COLLECTION.

AND SO THIS IS ONE OF THE WAYS THAT WE WANNA WORK WITH LOCAL ARTISTS TO ELEVATE THEIR CAPACITIES AND ALSO THEIR PORTFOLIO, WHICH MAKES THEM MORE COMPETITIVE AND APPEALING TO PROGRAMS, NOT ONLY IN THE AUSTIN METRO, BUT ALSO OUTSIDE OF AUSTIN, TO DEMONSTRATE THAT THEY HAVE WORK IN THEIR PORTFOLIO THAT IS IN A PUBLIC COLLECTION.

SO, UH, THIS ARTIST'S WORK WILL BE IN THE CTA BRANCH LIBRARY.

NEXT STEP, OR NEXT SLIDE, HAMPTON, UH, AT, AT OAK HILL BRANCH LIBRARY WILL RECEIVE A SERIES OF THREE.

UM, AND AGAIN, ALL OF THESE ARE VERY DIFFERENT MEDIA.

WE WORKED WITH THE LIBRARY STAFF AND COMMUNITIES, UH, WITH AROUND THE LIBRARY TO PARTICIPATE ON THE ARTIST SELECTION PANEL AND THE ARTWORK REVIEW PANEL TO REALLY CUSTOMIZE THINKING ABOUT WHAT ART ARTWORKS WOULD BE APPROPRIATE FOR THOSE SPECIFIC BRANCHES.

NEXT SLIDE.

UM, SO THIS WILL BE A LITTLE WALNUT CREEK BRANCH, UH, NEXT SLIDE.

AND EACH OF THESE ARTISTS WILL BE COMPENSATED THE SAME AMOUNT OF $13,000 FOR THE WORK.

AND IT VARIES FROM, UH, MIXED MEDIA OIL ON CANVAS.

UM, AND THESE ARE, ARE TAPESTRIES THAT ARE CREATED BY TEXTILES.

AND THIS IS THE OLD QUARRY BRANCH LIBRARY.

NEXT SLIDE, PLEASE.

UM, PAINTINGS, UH, VERY TRADITIONAL REPRESENTING THE LANDSCAPE FOR MA CHAKA BRANCH LIBRARY.

NEXT SLIDE.

AND THIS ARTIST WORKS IN PHOTOGRAPHY AND, UH, WITH VARIOUS LAYERING TECHNIQUES USING TRADITIONAL AND DIGITAL PHOTOGRAPHY.

THIS IS A REALLY LARGE PIECE.

UH, SO FOR EACH OF THESE ARTWORKS, UM, STAFF IS ALSO GOING TO DO, OR GOING AND IN THE PROCESS OF DOING STUDIO VISITS TO REVIEW THE ARTWORK TO ENSURE THE QUALITY OF THE ARTWORK IS INTACT AS WELL.

AND THIS WILL BE AT THE ST.

JOHN'S BRANCH LIBRARY.

NEXT SLIDE, PLEASE.

UH, SO YOU CAN SEE AGAIN, THE VARIETY OF WORK IS VERY DIFFERENT, REALLY THINKING SPECIFICALLY ABOUT EACH SITE, EACH LIBRARY, AND EACH COMMUNITY.

SO THIS WILL BE AT THE WILLIE MAHAR BRANCH LIBRARY.

NEXT SLIDE, PLEASE.

UM, SO ALSO OVER THE COURSE OF THE LAST FISCAL, WE AWARDED 12 COMMISSIONS.

AND, UM, FROM JUST ABOUT EVERY COUNCIL DISTRICT, THERE MAY BE A COUPLE OF COUNCIL DISTRICTS THAT ARE MISSING ON HERE, BUT FOR THE MOST PART, WE ARE REACHING EVERY CORNER OF THE CITY, UH, EVERY COUNCIL DISTRICT TO MAKE SURE THAT WE ARE ENGAGING COMMUNITIES ALL AROUND THE CITY.

AND ALL OF THESE PROJECTS ARE WITH LOCAL AUSTIN BASED ARTISTS.

NEXT SLIDE, PLEASE.

UM, SO HOW DO WE GET THROUGH OUR PROCESS? WHAT ARE THE STEPS TO PUBLIC ART? I'LL GO THROUGH THIS REALLY QUICKLY.

NEXT SLIDE, PLEASE.

UH, GENERALLY WE TRY TO THINK ABOUT A SNAPSHOT OF PUBLIC ART HAPPENING IN SIX PHASES FROM PROJECT DISCOVERY, WHICH MEANS HOW DO WE EVEN KNOW WHERE A PROJECT WILL GO ON A VAST CONSTRUCTION SITE.

UH, WE WORK WITH, YOU KNOW, COMMUNITY INPUT, OUR STAKEHOLDERS, UH, THE C I P TEAM, WHAT WE CALL THE SPONSOR DEPARTMENT, WHICH COULD BE PARKS, LIBRARIES, TRANSPORTATION, TO TALK ABOUT THE OPTIMAL EXPERIENCES, THE SIGHT LINES, SIGHT RESTRAINTS, AND THE PARAMETERS ON, YOU KNOW, WHERE CAN WE PUT THIS ARTWORK.

UM, WE GO THROUGH OUR ARTIST JURY SELECTION, UH, WHICH IS COMPRISED OF THE PUBLIC AND ALSO SUBJECT MATTER EXPERTS, WHICH CAN BE, UH, PROFESSIONAL VISUAL ARTISTS AS WELL AS, UH, PROFESSIONAL DESIGNERS, ARCHITECTS, ENGINEERS AS WELL.

UH, WE ENTER INTO, UH, WE DO A FAIR AMOUNT OF COMMUNITY ENGAGEMENT ALSO, UM, IN EVERY STEP OF OUR PROCESS BECAUSE WE WANT TO HEAR FROM THE COMMUNITY, WE WANNA LEARN FROM THE COMMUNITY AND REALLY TRY TO IMBUE THOSE VALUES, UM, IN HOW WE'RE SOLICITING ARTISTS AND ALSO THE ARTISTS REFLECTING THE WORK BACK TO THE COMMUNITY.

WE ENTER IT INTO A CONTRACT WITH THE ARTIST.

THE ARTIST GOES THROUGH SEVERAL PHASES OF DESIGN, FABRICATION, AND INSTALLATION AS WELL.

AND THEN THE FINAL PHASE OF THE WORK IS PROJECT CLOSEOUT, HANDING OVER THE TITLE

[00:30:01]

AND SO ALL OF THESE BUBBLES HERE REALLY, UH, ARE A SUMMARY OF THE PROCESS THAT CAN SPAN, UH, A YEAR TO SEVERAL YEARS AND GETTING, UM, PUBLIC ART INSTALLED IN OUR COMMUNITIES.

NEXT SLIDE, PLEASE.

UM, SO HOW ARE THE ARTISTS SELECTED? MUCH LIKE, UH, PUBLIC WORKS OR ANY OTHER DEPARTMENT WOULD DO A SOLICITATION.

A I P P WILL ISSUE A CALL TO ARTISTS GENERALLY, THAT CALL TO ARTISTS, UH, LOOKS LIKE A REQUEST FOR QUALIFICATIONS.

SO WE'RE NOT, YOU KNOW, OFTEN WE DON'T OFTEN DO A DIRECT PURCHASE.

WE GENERALLY, WE BE LOOKING FOR, UH, THE QUALIFICATIONS FOR THE ARTIST AND HOW THEY MATCH WITH THE SITE.

GENERALLY, THOSE RFQ WILL BE POSTED FOR AT LEAST A MONTH, SOMETIMES TWO MONTHS.

AND IF WE'RE LOOKING TO INCREASE RESPONSIVENESS, WE HAVE, UM, ALLOWED THINGS TO BE POSTED FOR UP TO, UH, TWO AND A HALF, ALMOST THREE MONTHS.

UM, WE LOOK FOR THE MOST SUITABLE ARTIST SELECTION PANEL MEMBERS CHOSEN FROM ONLINE APPLICATIONS, SO ANY OF OUR CITIZENS CAN APPLY TO BE, TO PARTICIPATE IN THIS PUBLIC PROCESS.

UM, WE ALSO, UH, HAVE INPUT FROM STAFF BECAUSE THEY'RE DEFINITELY CONNECTED TO COMMUNITIES AND NEIGHBORHOODS.

OUR A I P P PANEL, WHICH IS OUR PUBLIC ART ADVISORY COMMITTEE, UM, OFTEN MAKES RECOMMENDATIONS AS WELL ON WHO CAN PARTICIPATE IN THOSE SELECTION PANELS.

AND, UM, AND OUR SPONSOR DEPARTMENTS ARE ALWAYS ADVISORS OR MEMBERS FROM THE SPONSOR DEPARTMENTS ARE ALWAYS ADVISORS IN OUR SELECTION PROCESS, WE REVIEW, WE CONVENE THIS PANEL, WHICH IS AN AD HOC PANEL, AND WE REVIEW THE ARTIST QUALIFICATIONS.

UH, SOMETIMES WE'LL DO, UM, YOU KNOW, ONE LEVEL OF REVIEW WHERE THE PANEL WILL CHOOSE AN ARTIST AND SAY, WE WANT TO ENTER AN AGREEMENT, WE WANNA RECOMMEND THE CITY ENTERS INTO AN AGREEMENT WITH THIS ARTIST.

AND SOMETIMES THEY WILL RECOMMEND A LIST OF FINALISTS OR SHORTLIST ARTISTS WHERE WE INVITE THOSE ARTISTS, MUCH LIKE A JOB INTERVIEW TO PRESENT PROPOSALS, CONCEPTS, IDEAS, UH, FOR A STIPEND, AND THEN MAKE A SELECTION, UH, FROM THERE.

AND THEN DEPENDING ON, UM, THE LEVEL OF THE AGREEMENT, UH, LET ME BACK UP A LITTLE BIT.

UH, THOSE RECOMMENDATIONS FROM THE REVIEW PANEL ALWAYS GO TO THE ARTS COMMISSION AND, UH, ARE RECOMMENDED BY THE ART OF PUBLIC PLACES PANEL.

UM, AND IF THE CONTRACTS ARE ABOVE 72,000, IT GOES TO CITY COUNCIL FOR, UH, COUNCIL RECOMME RECOMMENDATION.

NEXT SLIDE, PLEASE.

UM, SO THIS IS A SLIDE THAT IS REALLY INTERESTING TO ARTISTS AND ALSO TO THE PUBLIC.

WHAT IS A GENERAL BREAKDOWN OF AN ARTIST CONTRACT? SO, PUBLIC ART OR, OR A I P P CONTRACTS ARE NOT GRANTS.

SO ARTISTS DO NOT RECEIVE LUMP SUMS FOR THEM TO GO OUT, CREATE THEIR WORK, AND THEN BRING IT BACK TO THE CITY.

THEY ARE HELD TO A DELIVERABLE SCHEDULE, VERY MUCH LIKE AN ARCHITECT OR, UH, OTHER CONTRACTORS WITH THE CITY.

GENERALLY, 15 TO 20% OF THAT FEE CAN BE REALIZED AS THE ARTIST DESIGNED FEE.

THE REST OF THE DELIVERABLES REALLY TRY TO BE IN ALIGNMENT WITH THE CONSTRUCTION PROJECT.

UM, PUBLIC ART PROJECTS ARE REALLY SMALL CONSTRUCTION PROJECTS, UH, JUST DESIGNED AND IMPLEMENTED BY ARTISTS.

GENERALLY, WE DON'T, UM, YOU KNOW, UM, UH, WHAT AM I TRYING TO SAY? UM, GENERALLY WE DON'T PAY OUT MORE THAN 50% OF THE CONTRACT AMOUNT BEFORE 50% OF THE PROJECT IS DONE.

SO WE TRY TO, AT EVERY STEP OF THE WAY, ENSURE, YOU KNOW, QUALITY ASSURANCE AND QUALITY CONTROL OVER THE DELIVERABLES TO MAKE SURE THAT, UM, THE ARTIST IS MOVING STEP AND TELL WITH THE PROJECT, AND THAT WE'RE GETTING THE QUALITY OF ARTWORK THAT, UM, HAS BEEN PROMISED, UM, IN THE PROPOSAL PHASE.

NEXT SLIDE, PLEASE.

SO WHERE CAN YOU FIND ART IN PUBLIC PLACES? WE HAVE OVER 400 UNIQUE MURALS, SCULPTURES, AND MULTIMEDIA OBJECTS AND PROJECTS LOCATED THROUGHOUT THE CITY, THROUGHOUT ALL OF THE 10 COUNCIL DISTRICTS ON CITY PROPERTY.

NEXT SLIDE, PLEASE.

WHAT IS OUR CURRENT STATUS? UH, THE CURRENT VALUE OF OUR COLLECTION IS OVER 20 MILLION.

WE HAVE OVER 86 OPEN PROJECTS, CONTRACTS, AND PROGRESS RIGHT NOW VARYING FROM ARTIST SELECTION TO FABRICATION.

UH, WE HAVE FIVE ARTWORKS SLATED FOR INSTALLATION BY THE END OF THIS CALENDAR YEAR.

UH, WE'LL HAVE 12 NEW OPPORTUNITIES WITH COMBINED BUDGETS OF OVER 4 MILLION THAT HAVE LAUNCHED OR WILL LAUNCHED BY THE END OF THIS FISCAL YEAR.

[00:35:01]

THAT LINE ITEM DOES NOT COME FROM C I P, BUT IT'S IN OUR GENERAL FUND.

UH, WE HAVE EIGHT FULL-TIME EMPLOYEE POSITIONS.

FOUR OF THOSE ARE VACANT RIGHT NOW.

UM, I'LL BE INTERVIEWING ON FRIDAYS.

I'M VERY EXCITED ABOUT THAT BECAUSE THERE'S LOTS OF WORK TO DO AS THE CITY GROWS, OUR COLLECTION GROWS AND THIS PROGRAM IS THE OLDEST PERCENT FOR OUR PUBLIC ART PROGRAM IN THE STATE OF TEXAS AND WILL BE 40 YEARS OLD IN 2025.

NEXT SLIDE, PLEASE.

SO WE HAVE A COUPLE OF CALLS THAT ARE OPEN RIGHT NOW FOR LOCAL ARTISTS, TEXAS AND LOCAL ARTISTS.

SO THE BERGSTROM SPUR TRAIL HAS THREE OPPORTUNITIES, UM, IN THREE SEGMENTS OF THE TRAIL THAT HAVE THREE SEPARATE TIMELINES IN THREE DIFFERENT COUNCIL DISTRICTS.

UH, 64,100, 7,204,000.

AND THEN FOR LOCAL ARTISTS, WE HAVE THE MEXICAN AMERICAN CULTURAL CENTER OF PHASE TWO.

UM, AND THAT'S $190,000.

THAT'S A SCULPTURAL OPPORTUNITY OPEN FOR LOCAL ARTISTS.

NEXT SLIDE, PLEASE.

SO THAT IS MY SPIEL.

I TRY TO, UH, BE CONSIDERATE OF YOUR TIME.

I MAY HAVE FUMBLED A LITTLE BIT.

I ASK YOU FOR YOUR FORGIVENESS.

UM, BUT I'M OPEN FOR ANY QUESTIONS THAT YOU MAY HAVE.

THANK YOU.

QUESTIONS FROM THE COMMISSION.

ONE QUESTION, UH, I HAVE IS THE EXPENDITURE OF ART AND PUBLIC PLACES FUNDS, ARE THOSE ACCOUNTED FOR SEPARATELY, OR WHEN WE LOOK AT, UM, REPORTS ON CAPITAL PROJECTS, IS IT PART OF THE CAPITAL PROJECT? UH, YES.

SO, UM, WE DO KEEP IT WITHIN THE SAME, UM, PROPOSITION.

THE EXPENSES AND BUDGET FOR THE A I P P IS WITHIN THE SAME PROPOSITION FOR THE BOND PROGRAM.

SO THAT WOULD EXPLAIN WHY THIS PRESENTATION DOESN'T SHOW A PROJECTION OF SPENDING AS WE WOULD NORMALLY SEE.

UM, IT'S A COMPONENT OF THE, UH, PROPOSITION, UM, THAT IS SOMETHING THAT WE CAN, YOU KNOW, LOOK AT DOING THE SLICE OUT FOR THE FUTURE.

UM, WE DO MAINTAIN THAT DATA THOUGH.

I, I, I, JUST A POINT OF INTEREST, I WAS WONDERING WHAT THE OUTSTANDING AN UNOBLIGATED BALANCE OF ARTS AND PUBLIC PLACES FUNDS.

OKAY.

NO, WE CAN, THAT'S SOMETHING THAT WE CAN FOLLOW UP IN THE RESPONSE, BUT ANY OTHER QUESTIONS? IF NOT, THANK YOU FOR YOUR PRESENTATION.

THANK YOU.

THANK YOU FOR YOUR TIME.

THANK YOU.

YOU WANNA HAVE, HAVE A GREAT DAY.

THANK YOU.

AND

[4. Review and Approve the Annual Internal Review Report]

ARE THERE ANY COMMENTS, QUESTIONS ON THE REPORT? ANY SUGGESTED ADDITIONS, PARTICULARLY TO FOCUS ON THE, UM, GULSON AND OBJECTIVES FOR THE NEW CALENDAR YEAR? WHAT I INCLUDED IN THE REPORT WERE THE GOALS AND OBJECTIVES FROM LAST YEAR WITH THE NOTE THAT, UM, IT IS UP TO US TO REVISE THOSE ANY WAY WE WANT TO FOR THE, FOR THE COMING YEAR.

I'LL START THE DISCUSSION.

I HAVE TWO SUGGESTED ADDITIONS TO THE GOALS AND OBJECTIVES BASED ON OUR RECENT DISCUSSION.

UM, AT THE LAST, AT OUR LAST MEETING, WE HEARD THE PRESENTATION FROM THE NEWLY CREATED CAPITAL DELIVERY, UH, DEPARTMENT CAPITAL PROJECTS DELIVERY.

THERE WAS ALSO A PRESENTATION I JUST BECAME AWARE OF IN APRIL, UH, THAT THE COMMISSION MAY WANT TO, UM, TAKE A LOOK AT THERE.

THERE WAS A PRESENTATION TO THE AUDIT AND FINANCE COMMITTEE ON APRIL 26TH ON OUR, UM, OUR OUTSTANDING, UM, BONDS AND OUR, OUR CASH BALANCES.

UM, IT IS SOMETHING THAT I THINK WE SHOULD PROBABLY CONSIDER HAVING THAT PRESENTATION, UM, TO THE BOND OVERSIGHT COMMISSION AT OUR NEXT MEETING.

UM, THE UPSHOT OF

[00:40:01]

THE FIRST ONE WAS ADOPTING A CONCEPT OF SPEED IN DELIVER TO, IN DELIVERING QUALITY PROJECTS, CHALLENGING ALL EXISTING PROCESSES TO FIND A WAY TO EXECUTE IN HALF OF THE TIME, DEVELOPING AND IMPLEMENTING A CONSISTENT APPROACH TO CAPITAL DELIVERY ACROSS THE CITY OF AUSTIN AND PROVIDING PROACTIVE AND TRANSPARENT REPORTING ON PROJECTS.

YEAH, IT, THE PRESENTATION, UM, AT OUR LAST MEETING, AS WELL AS THE PRESENTATION TO AUDIT AND FINANCE RAISES THE QUESTION, AT LEAST IN MY MIND, AS WE HAVE SEEN THE, UM, PRESENTATIONS DURING THE LAST YEAR FROM ALL THE DEPARTMENTS, UM, ON THEIR CAPITAL PROJECTS.

UM, MY MEMORY IS THAT ALL OF THEM SHOWED THAT THEY WOULD BE FINISHED ON SCHEDULE.

UM, AND THESE PRESENT, THIS PRESENTATION TO AUDIT AND FINANCE AS WELL AS THE, UM, AS WELL AS CREATING A CAPITAL DELIVERY SERVICE AND PRIORITIZING, UH, A FASTER PROJECT PROCESS SORT OF CAUSE TO MIND HOW THOSE TWO PIECES OF INFORMATION FIT TOGETHER.

SO ONE OF THE THINGS THAT I WOULD LIKE TO ADD TO THE GOALS AND OBJECTIVES IS A REVIEW AND EVALUATION OF DEPARTMENTAL REPORTING ON THEIR CAPITAL PROJECT STATUS.

IF THE CAPITAL DELIVERY SERVICE IS GONNA BE DESIGNING A REPORTING SERVICE, I'M SORRY, A REPORTING PROCESS, UM, I THINK WE SHOULD TAKE A LOOK AT OUR REPORTING PROCESS.

UM, SEEMS LIKE IT WOULD BE REDUNDANT FOR DEPARTMENTS TO BE BASICALLY REPORTING IN TWO DIFFERENT WAYS, UM, BOTH REDUNDANT AND POSSIBLY CONFUSING.

ANY COMMENTS FROM THE COMMISSION? YEAH, I THINK THAT'S A, A, A GREAT IDEA JUST TO SEE, UM, WHAT LENS THEY'RE LOOKING THROUGH AND HOW THAT VARIES FROM OUR LENS, RIGHT? WE PUT IN A LOT OF TIME AND WORK INTO DEVELOPING OUR CURRENT REPORTING REQUIREMENTS.

AND SO I'M, I'M CURIOUS HOW THOSE ARE GONNA VARY, RIGHT? UM, BUT TO YOUR POINT, YEAH, IF IT, IF IT'S SIMILAR AND, UM, YOU KNOW, THE VALUES BEING PRESENTED IN A, A SLIGHTLY DIFFERENT WAY THAN WE'RE GETTING IT TODAY AND IT'S CREATING A LOT OF WORK.

I, I AGREE.

UM, JUST GO THROUGH AND COMPARE 'EM, SEE IF THEY MEET OUR NEEDS.

ANYONE ELSE HAVE A COMMENT ON THAT? NO, I AGREE.

I'M GLAD YOU BROUGHT IT UP.

THANK YOU.

UH, THE OTHER ITEM THAT I'D LIKE TO ADD, WHICH IS BASICALLY CONNECTED, IT'S ALSO, AT LEAST FROM WHAT I'VE READ AND HEARD IN THE NEWS MEDIA, THERE'S A QUESTION ABOUT THE TIMING OF THE NEXT BOND ELECTION.

AND THE WAY IN WHICH THOSE ARE RELATED IS THAT, THAT, UM, THE REPORT TO AUDIT AND FINANCE APPARENTLY, UM, SHOWED A, UM, A BALANCE OF, UH, PROCEEDS THAT MAY BE DIFFICULT TO WORK THROUGH, UH, BY WORK THROUGH, I MEAN, GET THE PROJECTS COMPLETED, UM, IN ORDER TO ADD MORE, GO TO THE VOTERS AND ASK FOR MORE BOND AUTHORIZATION, UM, IT ON THE REGULAR SCHEDULE.

UM, THE ITEM I'D LIKE TO ADD TO OUR, OUR GOALS AND OBJECTIVES WOULD BE AN EVALUATION OF THE TIMING OF THE NEXT BOND ELECTION.

I THINK THAT IS, UH, SOMETHING THAT BOND OVERSIGHT COMMISSION OUGHT TO, UM, BE EVALUATING BOTH IN TERMS OF THE ABILITY TO GET THE PROJECTS DONE, AS WELL AS THE NEEDS THAT DEPARTMENTS HAVE POINTED OUT,

[00:45:02]

ANYBODY HAVE ANY COMMENTS, QUESTIONS ON THE ADDITION OF THAT ITEM? I AGREE WITH THAT AS WELL.

I THINK IT'S GOOD TO LOOK AT, YOU KNOW, WHAT, WHAT ARE THEY PROPOSING, WHERE, WHERE DO THEY SEE GAPS? AND THEN UNDERSTAND WHY MAYBE SOME OF THOSE ITEMS COULDN'T BE COVERED OR AREN'T COVERED UNDER THE EXISTING BOND PROGRAMS. JUST ANOTHER TEST OF EFFICIENCY ON THE SPENDING.

I AGREE THAT, UH, THIS WOULD BE A, A GOOD EXERCISE.

UM, I'M ALSO CONCERNED ABOUT OUR BOND RATING AND, UM, IT MAY, THE TIMING OF WHEN WE NEED THE BONDS AND, UH, OUR CURRENT RATING IS SOMETHING TO CONSIDER AS WELL.

WOULD YOU LIKE TO STATE THAT IN TERMS OF OUR GOAL THAT YOU'D LIKE TO SEE ADDED? MAYBE A REVIEW OF THE, UM, OF THE BOND RATING AFTER, UH, WE GET OUR NEXT REVIEW IN AUGUST? I UNDERSTOOD FROM THE, THE PRE THE PRESENTATION THAT WE JUST SAW THAT WE WILL BE GETTING A, A REVIEW FROM TWO OF THE RATING AGENCIES IN AUGUST BEFORE THE BOND SALE.

SO IT MAY OR MAY NOT BE THE SAME BOND RATING THAT WE CURRENTLY HAVE.

UM, DO YOU WANT TO ADD OUR REVIEW OF THAT BOND RATING AND THE FACTORS BEHIND IT? YES, PLEASE.

YEP.

I AGREE.

AND IT MIGHT BE GOOD TO ALSO, UM, GET A LITTLE CHART ON THE HISTORICAL, UH, TREND OF OUR BOND RATINGS.

OKAY.

YEAH, I THINK THE CHART SHOULD ALSO INCLUDE ANY PLANS TO MITIGATE, RIGHT? IF THERE'S ANY, UM, OUTLINE PLANS, WHICH I, I THINK WE HEARD A LITTLE BIT ABOUT TODAY, BUT, UM, IF THOSE PLANS CHANGE OVER TIME, IS THE BOND RATING CHANGES OR IF IT DOES MM-HMM.

, AND, AND IF I REMEMBER CORRECTLY, THERE WAS A, THERE WAS A PART IN THERE, THEY TALKED ABOUT THE LEGISLATURE HAS MADE SOME CHANGES AND HOW THAT MIGHT IMPACT THE CITY, I THINK.

BUT THEY, THEY, UH, COMMENT IN ON THE LEGISLATURE WAS THAT THEY TOOK LEGISLATION.

THEY'VE TAKEN LEGISLATION TWICE TO THE LEGISLATURE, UH, THE, UH, PUBLIC SAFETY RETIREMENT SYSTEM.

I'M NOT SURE WHETHER IT'S PUBLIC SAFETY OR JUST POLICE.

AND THEN ALSO THE LAST ONE WAS TAKING, UH, LEGISLATION ON THE EMPLOYEE RETIREMENT SYSTEM.

RIGHT.

ANY OTHER, UM, SUGGESTIONS ON THE DRAFT ANNUAL REPORT? THANK YOU FOR PUTTING THAT TOGETHER.

NO.

YEAH, I THINK SO.

IS THERE THEN A MOTION TO APPROVE THE ANNUAL REPORT AS AMENDED IN OUR DISCUSSION? YES.

I'LL MAKE A MOTION.

MOTION IS AMENDED.

YEP.

IS THERE A MOTION? IS THERE A SECOND TO THE MOTION? I'LL SECOND.

SECOND.

THE MOTION HAS BEEN SECONDED.

ANY QUESTIONS BEFORE WE VOTE? IF NOT, ALL THOSE IN FAVOR SIGNIFY BY SAYING I ARE RAISING YOUR HAND.

AYE.

AYE.

AYE.

OPPOSED? SAME SIGN.

SEEING NONE, THE MOTION CARRIES UNANIMOUSLY.

AND THE LAST ITEM

[5. Discuss and Clarify Board Members’ Attendance and City Emails Policies]

I THINK THIS IS ON THE AGENDA, UH, PRIMARILY BECAUSE I HAD SUGGESTED, UM, THAT IF PEOPLE WANTED TO PROVIDE ME WITH, UH, EMAILS OR TEXT OR PHONE NUMBERS, I WOULD, UH, REMIND THEM OF, UM, CITY EMAILS ABOUT THE AGENDA.

IN THE PAST, WE HAVE DONE A SURVEY, UH, UH, UH, COMMISSION MEMBERS TO SEE WHO WAS, KNEW THAT THEY WERE GOING

[00:50:01]

UM, AND SOME, SOMETIMES THE, THE RESULTS OF THIS, THE SURVEY ARE INCONCLUSIVE IN THAT WE DON'T GET RESPONSES.

UM, I CHECKED WITH THE CITY CLERK, UM, TO, TO SEE IF THAT WAS PERMISSIBLE.

IF WE COULD, IF I COULD, AS THE CHAIR, IF I COULD DO A TEXT OR A PHONE CALL TO REMIND PEOPLE TO CHECK THEIR CITY EMAIL IF THEY HAD NOT DONE SO.

AS I UNDERSTAND THE CLERKS, UH, RESPONSE, AND I APPRECIATE THAT, UH, WE GOT THE RESPONSE SO QUICKLY THAT IS ALLOWABLE UNDER THE OPEN, UH, MEETINGS LAW, BUT DISCOURAGED, UH, FOR FEAR OF CREATING THE OPPORTUNITY FOR ARO UH, ROVING QUORUM.

UM, THAT OPPORTUNITY, UH, MY UNDERSTANDING IS THAT OPPORTUNITY WOULD BE CREATED WHERE MORE THAN ONE PERSON WAS ON THE SAME COMMUNICATION.

AND BY RESPONDING TO EMAILS, YOU COULD THEN BEGIN TO, UH, A CONVERSATION, UM, THAT WOULD BE IN VIOLATION OF THE OPEN MEETINGS LAW.

I, WHAT I WOULD PROPOSE TO DO RIGHT NOW IS TO CONTINUE, UM, WITH, WITHOUT, UH, DOING THAT UNTIL, AND UNTIL WE, OR IF WE EXPERIENCE A PROBLEM IN MEETING QUORUM, UM, THERE, IF THERE'S NOT A PROBLEM MEETING QUORUM, UM, THEN THERE'S NO NEED TO DO IT.

UM, WHAT WE WILL DO IN THE FUTURE IS, AS WE DID TODAY, IS WE'LL CALL THE MEETING TO ORDER AND THEN WE WILL CALL THE ROLL.

UH, IF WE DO NOT HAVE A QUORUM, THEN WE WOULD HAVE TO ADJOURN THE MEETING.

THERE'S ALSO JUST, UH, PARTICULARLY FOR NEW COMMISSIONERS, JUST FOR YOUR INFORMATION, THE STAFF LIAISON IS REQUIRED TO MAKE A REPORT TO THE CITY CLERK'S OFFICE, UH, FOR, UM, AN EXCESSIVE NUMBER OF ABSENCES.

MY MEMORY IS THAT IS TWO ABSENCES, THREE ABSENCES, THREE UNEXCUSED ABSENCES.

UM, SO JUST SO THAT YOU'RE AWARE THAT THAT REPORT IS SOMETHING THAT THE LIAISON IS, UH, REQUIRED TO MAKE TO THE CITY CLERK, UM, IF YOU KNOW THAT YOU ARE NOT GONNA BE ABLE TO ATTEND A COMMISSION MEETING AND HAVE A REASON FOR AN, FOR AN EXCUSED ABSENCE, YOU KNOW, PLEASE LET US KNOW THAT IN ADVANCE SO THAT WE CAN MAKE A NOTE THAT IT IS AN EXCUSED ABSENCE SO THAT IT DOES NOT, UH, GO ON THAT REPORT.

DOES ANYBODY HAVE ANY QUESTIONS ABOUT WHAT THE PROCESS IS AND WHAT THE REQUIREMENTS ARE? IF NOT, THEN THE NEXT ITEM

[FUTURE AGENDA ITEMS]

DOES ANYBODY HAVE ANY ADDITIONAL SUGGESTIONS? WE DO NOT HAVE REGULAR MEETINGS SCHEDULED.

UH, A REGULAR MEETING SCHEDULED IN THE MONTH OF JULY AND AUGUST.

UM, MY UNDERSTANDING IS THAT TRADITIONALLY THAT HAS BEEN THE CASE BECAUSE THE STAFF LIAISON FOR THE BOND OVERSIGHT COMMISSION WAS, CAME FROM THE BUDGET OFFICE STAFF THAT IS SOMEWHAT BUSY IN IN THOSE MONTHS.

NOT THAT THEY'RE NOT SOMEWHAT BUSY IN OTHER MONTHS AS WELL.

UM, OUR STAFF LIAISON IS NOW BEING, UH, PROVIDED BY CAPITAL

[00:55:01]

SO WHEN WE MAKE OUR, UM, SCHEDULE FOR NEXT YEAR, WHICH WE'LL DO LATER IN THE YEAR, WE CAN AT LEAST CONSIDER WHETHER WE WANNA CONTINUE TO, UH, NOT MEET IN JULY OR AUGUST OR WHETHER WE, UM, CHOOSE TO MEET IN THOSE MONTHS IF WE ARE NOT GONNA MEET.

IT WILL NOT BE FOR THE SAME REASON, BUT THAT'S JUST SOMETHING TO KEEP IN MIND.

ANY OTHER BUSINESS FOR THE COMMISSION? SO WHEN WE DO MEET BACK AGAIN, UM, IN SEPTEMBER, WHAT'S, WHAT'S ON THE AGENDA THERE? WE HAVE OUR, OUR WORK WORKING SCHEDULE.

DOES ANYBODY HAVE THAT IN FRONT OF HIM? I DON'T.

MY MEMORY IS THAT IS PUBLIC SAFETY DEPARTMENTS, BUT I DON'T KNOW THAT FOR SURE.

JUST WANNA MAKE SURE WE'RE TEED UP FOR WHEN WE DO MEET.

I DO HAVE, IT MIGHT HAVE MAY, THE SEPTEMBER WAS BOND GUIDANCE DOCUMENTS? YES.

CONTRACT.

THAT'S A CONTRACT WITH VOTERS IN THE OFFICE AND PUBLIC LIBRARY, PARKS AND RECREATION, ECONOMIC DEVELOPMENT LIBRARIES, MUSEUM AND CULTURAL CENTERS.

CORRECT.

I THINK THAT'S ALSO IN, UH, JOHN GONNA COME BACK WITH A CAPITAL DELIVERY SERVICES UPDATE, WHICH WOULD TIE INTO, UH, THE DISCUSSION ABOUT THE REPORTING.

YEAH.

UH, IT'S MY INTENTION TO MEET WITH THEM, UM, BETWEEN NOW AND THEN.

UH, SO WE CAN, UM, SEE HOW THE TWO REPORTS, UM, COMPARE AND HOPEFULLY, UM, BRING BACK A RECOMMENDATION IN THE SEPTEMBER MEETING SINCE UNT UNTIL WE, UNTIL WE CONSIDER SOME OTHER WAY, WE'RE GONNA BE, WE WILL IN EFFECT BE HAVING DE DEPARTMENTS REPORTING IN TWO DIFFERENT WAYS.

ANY, ANYTHING ELSE THAT WE SHOULD ADD IN SEPTEMBER? DID YOU WANT TO DO THE BOND RATING DISCUSSION THEN? BECAUSE THEY GET THE REVIEW IN AUGUST, RIGHT? YOU THINK WE CAN GET THROUGH ALL OF THAT? WELL, WE'RE GONNA BE HAVING THE, WE'RE GONNA BE HAVING A PRESENTATION ON THE BOND DOCUMENTS ANYWAY.

THAT WAS ONE OF THE ITEMS THAT WE SCHEDULED FOR SEPTEMBER.