[CALL TO ORDER]
[00:00:06]
CALL TO CALL THE ROLE, AND THEN IF WE HAVE A QUORUM, I'LL CALL THE MEETING TO ORDER.
THANK YOU FOR THOSE COMMISSIONERS ATTENDING VIRTUALLY.
CAN YOU PLEASE MAKE SURE YOUR CAMERAS ARE ON? COMMISSIONER CURRY HERE.
COMMISSIONER WEAVER? ARE YOU MUTED, DYLAN? THAT HE WAS YOUR COMMISSIONER? RINN PRESENT.
I'LL CALL THE MEETING TO ORDER.
[PUBLIC COMMUNICATION: GENERAL]
DO WE HAVE ANY PUBLIC COMMUNICATIONS? NO, SIR.NO ONE SIGNED UP FOR PUBLIC COMMUNICATIONS.
[1. Approval of the minutes of the Regular meeting of the Bond Oversight Commission on November 15, 2023.]
ORDER OF BUSINESS IS APPROVAL OF THE MINUTES, UH, THAT HAVE BEEN DISTRIBUTED.ARE THERE ANY QUESTIONS OR CORRECTIONS ON THE MINUTES BEFORE WE HAVE A VOTE? HEARING NO QUESTIONS? IS THERE A MOTION TO APPROVE THE MINUTES? I MOTION TO APPROVE THE NOVEMBER MINUTES.
MOTION HAS BEEN MADE AND SECONDED TO APPROVE THE MINUTES.
NICOLE, WOULD YOU CALL THE ROLL PLEASE? COMMISSIONER CURRY.
COMMISSIONER WEAVER, IF YOU CAN HOLD US.
WOULD, IF YOU CAN HEAR US, WOULD YOU HOLD YOUR HAND UP, PLEASE? I AM SORRY,
IF YOU CAN HEAR US, WOULD YOU HOLD YOUR HAND UP? I DON'T BELIEVE WE, I HAVE COMMUNICATIONS
COMMISSIONER WEAVER IS MUTED AND I DON'T KNOW WHETHER IT'S, IT'S DO YOU HAVE A, DOES SOMEONE HAVE HER PHONE NUMBER? I CAN TEXT HER.
NICOLE, DO YOU HAVE HER PHONE NUMBER? OKAY, WE'RE BRINGING IT UP.
AND, UH, DID YOU WANT TO VOTE ON APPROVING? OKAY.
[00:05:18]
TECHNOLOGY IS YOUR FRIEND.NO MATTER HOW IT BEHAVES, IT'S YOUR FRIEND AND THE, I BELIEVE THAT COMMISSIONER RODRIGUEZ HAS ALSO JOINED US RODRIGUEZ.
WE'RE JUST GOING THROUGH A PROCESS OF APPROVING THE MINUTES AND UM, COMMISSIONER REN IS HAVING A, UM, DIFFICULTY WITH HER CONNECTION WEAVER.
I'M SORRY IT WASN'T WR, IT'S COMMISSIONER WEAVER THAT'S HAVING TROUBLE WITH IT.
UH, COMMISSIONER RODRIGUEZ WAS SAYING SOMETHING, BUT, AND HE WAS OFF MUTE, BUT HIS AUDIENCE STILL WASN'T COMING TOO, SO MIGHT CONNECTION ON HIS SIDE TOO.
SO I ASSUME WHAT SHE'S TRYING TO DO IS RECONNECT CORRECT.
I AM GONNA MAKE THE DECISION TO GO AHEAD WITH THE MEETING.
WE HAVE A QUORUM PRESENT WHILE COMMISSIONER WEAVER TRIES TO RECONNECT.
UM, IN THE MINUTES THAT WE JUST APPROVED OUR LAST MEETING, THE LAST ITEM ON THE THE, OUR LAST MEETING WAS, UH, A DISCUSSION OF POSSIBLE PROCESS CHANGES BASED ON THE RECONCILIATION OF, UH, PREVIOUS PRESENTATIONS MADE TO AUDIT AND FINANCE AND TO THE BOND OVERSIGHT COMMISSION.
I THOUGHT IT WOULD BE HELPFUL.
WE HAVE SEVERAL DISCUSSION ITEMS ON OUR AGENDA.
[5. Inclusion of Audit and Finance Presentations]
BE HELPFUL.UM, AND I SUGGESTED TO STEVEN THAT WE START, UH, WITH NUMBER FIVE, THE AUDIT AND FINANCE PRESENTATIONS AND GO BACK AND REVISIT WHAT THAT PRESENTATION SHOWED, UH, BECAUSE IT'S KIND OF THE FOUNDATION OF THE REST OF THE DISCUSSION OF WHAT WE'VE GOT, THE ITEMS THAT WE'VE GOT ON THE AGENDA TODAY, WHICH DEAL WITH HOW THE BOND OVERSIGHT COMMISSION WILL EXERCISE, UM, WHAT INFORMATION THE BOND OVERSIGHT COMMISSION NEEDS, UH, TO EXERCISE OVERSIGHT OVER THE CAPITAL PROGRAM.
[00:10:01]
TURN IT OVER TO STEVEN AND WE'LL START THERE AT THE BOTTOM.AND IF ANYONE HAS ANY QUESTIONS AS WE GO ALONG, UH, PLEASE FEEL FREE TO INTERRUPT AND WE'LL DEAL WITH THE QUESTIONS.
THIS IS STEVE GRACE FROM, UH, CAPITAL DELIVERY SERVICES DEPARTMENT.
UH, WELCOME TO OUR FIRST COMMISSION MEETING OF THE NEW YEAR.
HOPE EVERYONE HAD A HAPPY NEW YEAR AND, UM, IT'S GOOD TO SEE YOU ALL BACK.
AS, UH, CHAIRMAN CURRY INDICATED WE'RE GONNA GO OVER THESE ITEMS. OUR NOVEMBER MEETING WAS, UH, A PRETTY GOOD DISCUSSION.
WE HAD HAD A SURVEY OUT TO SOLICIT INPUTS FOR WHAT MAKES A SUCCESSFUL OUTCOME OF THE BOND OVERSIGHT COMMISSION AND SOME PROCESS CHANGES, RECOMMENDATIONS FOR HOW WE CAN COLLECT INFORMATION WE NEED TO, TO MAKE GOOD RECOMMENDATIONS TO THE COUNCIL MEMBERS.
SO THE ITEMS, UH, THE DISCUSSION ITEMS YOU SEE NOW ARE THINGS WE'RE GONNA, SOME OF THE, IT'S GONNA BE A LITTLE BIT OF A, A RECAP, BUT OF COURSE IT'S BEEN ABOUT TWO MONTHS SINCE WE MET.
SO HOPEFULLY THAT'S HELPFUL TO YOU ALL.
AND THEN SOME OF THIS IS TO CLOSE OUT DISCUSSIONS THAT WE HAD BACK IN NOVEMBER.
SO AGAIN, LIKE, UH, CHAIRMAN CURRY INDICATED WE'RE, WE'RE ACTUALLY GONNA START AT THE BOTTOM AND WORK OUR WAY BACK UP TO THE TOP, BUT WE WILL COVER EVERYTHING.
SO I'M GOING TO ZIP DOWN THROUGH MAYBE
OKAY, SO THE FIRST ITEM, WHAT WAS NUMBER FIVE IN THE AGENDA? ONE DISCUSSION ITEM WE HAD BACK IN NOVEMBER AND EVEN PRIOR TO THAT WAS A, A CONCERN THAT THE INFORMATION BEING PRESENTED TO OTHER, UH, COMMISSIONS OR COMMITTEES, UH, IN PARTICULAR AUDIT AND FINANCE, WAS NOT EITHER, UM, IDENTICAL TO OR, UM, UP TO DATE TO THE SAME INFORMATION THAT THIS COMMISSION WAS RECEIVING.
ONE CORRECTIVE ACTION WE TOOK AS A COMMISSION WAS INVITING THE AUDIT FINANCE OR THE FINANCE TEAM WHO MADE A PRESENTATION IN THE SPRING BACK IN MAY TO THE AUDIT AND FINANCE COMMITTEE TO ACTUALLY COME IN SEPTEMBER AND PRESENT TO, TO THIS GROUP.
SO MOVING FORWARD, THIS IS THE FIRST ITEM OF, UM, DISCUSSION.
HOW, HOW DO WE WANT TO ENSURE THAT THE INFORMATION THAT THAT COMMITTEE IS RECEIVING IS LINED UP OR ALIGNED WITH THE INFORMATION THIS THIS GROUP DOES? UM, NOW THERE ARE A FEW FEW THINGS WE COULD CONSIDER AND WE'RE OPEN TO ANY OTHER IDEAS.
UM, ONE IS CERTAINLY TO POST, TO MAKE AVAILABLE THE, THE LIVE OR THE RECORDED, UM, SESSIONS OF THAT AUDIT AND FINANCE COMMITTEE WHEN IT'S, UM, WHEN IT IS GOING THROUGH ITS AGENDA.
IN FACT, UH, NEXT WEEK THERE'LL BE A AUDIT AND FINANCE COMMITTEE MEETING, UM, THAT'S AVAILABLE TO EVERYONE TO TAKE A LOOK AT EITHER DURING THE SESSION ITSELF OR AFTERWARDS.
AND THAT'S ONE SUREFIRE METHOD OF MAKING SURE WE HEAR THE INFORMATION, YOU KNOW, RIGHT FROM THE HORSE'S MOUTH.
UM, ANOTHER OPTION WE COULD CONSIDER IS TO REQUEST, IT DOESN'T NECESSARILY HAVE TO BE LIKE, UM, SEPTEMBER OF THIS YEAR WHERE THE BRIEFERS COME IN AND PRESENT THE SAME, UM, PRESENTATION, BUT WE COULD ASK FOR, UH, UH, READ A HEAD COPY OR SOME, UM, SOME DOCUMENTS TO MAKE SURE THAT WE'RE COMPARING THE TWO.
BUT THIS IS, UH, SOMETHING THAT CHAIRMAN CURRY WANTED TO KIND OF RESOLVE DURING THIS SESSION.
HOW DO WE WANNA MAKE SURE THAT WE'RE IN ALIGNMENT SO THAT THE FLOOR IS OPEN? BASICALLY THE PRESENTATIONS THAT, UH, WE HAD RECEIVED OVER THE LAST SEVERAL YEARS, ALL OF THEM HAD A CHART THAT, UM, FROM THE PRESENTING DEPARTMENT SHOWING WHEN THEY PROJECTED THEIR PROJECTS TO BE COMPLETE AND ALL OF THOSE PROJECTS, ALL OF THOSE PROJECTIONS, OR TO MY MEMORY, SHOWED THAT THEIR PROJECTS WOULD BE COMPLETED ON TIME.
THE PRESENTATION TO THE AUDIT AND FINANCE COMMITTEE, UH, FROM STAFF, UH, CONCLUDED THAT BASICALLY THE CAPITAL PROGRAM WAS SOMEWHAT BEHIND SCHEDULE AND NOW HAD, UM, SO MANY PROJECTS, UM, REMAINING TO BE DONE, UH, THAT THE STAFF WAS RECOMMENDING A DELAY
[00:15:01]
IN THE NEXT BOND ELECTION.UH, BECAUSE THE, UH, PROJECTS THAT REMAINED TO BE DONE, UH, WE'RE GONNA PRETTY MUCH, UH, TAKE UP THE CITY'S CAPACITY AND IF WE HAD A BOND ELECTION, WE WOULDN'T BE ABLE TO START ON THE PROJECTS THAT WERE APPROVED.
STEVE, IS THAT A FAIR SUMMARY? I THINK THAT'S CORRECT.
THE DIFFERENCE BETWEEN THE, THE TWO PRESENTATIONS WAS IN THAT, UM, COMPLETION DATE OR PROJECT TIMELINE.
AT LEAST THAT'S WHAT WE FOUND IN SPRING OF LAST YEAR.
SO AS A RESULT OF THAT, WE ARE LOOKING AT HOW CAN WE CHANGE THE INFORMATION THAT WE GET, UH, TO AVOID, UM, TO AVOID THAT DISCREPANCY, UM, IN THE, IN THE, UH, STATUS OF PROJECTS THAT WE SEEMED BASED ON THE REPORTS THAT WE WERE GETTING AND THE STATUS OF THE, OF THE PROJECTS BASED ON THE, ON THE INFORMATION THAT STAFF WAS LOOKING AT.
ANY QUESTIONS OR COMMENTS ABOUT THAT? IF NOT, WE WILL MOVE INTO TODAY'S PRESENTATION THAT TALKS ABOUT SOME SUGGESTIONS THEN.
[2. Municipal Capital Project Public Dashboards]
SO WE'LL START BACK UP AT DISCUSSION ITEM NUMBER TWO.
UH, THAT SHOULD BE SLIDE THE NEXT SLIDE, SLIDE NUMBER THREE.
AGAIN, THIS IS A FOLLOW-UP, EXCUSE ME BEFORE WE GET OFF THIS TOPIC.
IS PART OF THE PROBLEM THE, UH, FREQUENCY OF REPORTING AND LIKE THE DAY OF THE MONTH THAT IT'S BEING REPORTED? I DON'T BELIEVE THAT'S THE CASE.
UM, IN, IN MY OPINION, THE PROBLEM IS THAT THE PROJECTIONS THAT WE WERE LOOKING AT WERE OVERLY OPTIMISTIC AND NOT BEARING OUT IN REAL TIME.
AND THE MONTH OR DAY IS, WAS NOT GONNA MAKE ANY DIFFERENCE IN THAT.
THE, THE INFORMATION COMING UP TO THE COMMITTEES OR COMMISSIONS IS NOT, UH, ALMOST REAL TIME.
A MONTHLY SNAPSHOT IS SORT OF THE, THE ORDER MAGNITUDE WHERE THESE UPDATES ARE VALUABLE.
SO THE DISCREPANCY WAS MORE OF A, UM, PERHAPS A DIFFERENCE OF OPINION AMONG STAFF OR A, A REPORTS GOING THROUGH DIFFERENT CHANNELS RATHER THAN A, YOU KNOW, TIMING OF A FEW DAYS TO A WEEK OF THINGS MOVING FORWARD.
WHEN WE TALK ABOUT DASHBOARDS HERE, AS WE WILL, YOU'LL, THAT'LL HELP YOU GET A BETTER SENSE OF WHAT INFORMATION'S AVAILABLE MORE IN, IN REAL TIME.
BUT I, I DON'T THINK THAT WAS THE, CAUSE IT WASN'T JUST, UM, YOU KNOW, THAT, THAT SHORT TERM, LESS THAN A MONTH, IT WAS THE OVERALL PROJECTIONS FOR THE PROJECT TIMELINE.
SO ONE OF THE TOPICS WE, WE TOUCHED ON LAST MONTH AND I WANTED TO FOLLOW UP ON, AND IF POSSIBLE, WE MAY BE ABLE TO ACTUALLY GO, GO LIVE INTO THE PLATFORM, BUT IT, IT MAY SUFFICE JUST TO GIVE YOU A, A SCREENSHOT AND A WORD OF EXPLANATION.
WE HAD TALKED ABOUT THE VALUE OF HAVING A, A DASHBOARD BOTH FOR, UH, FOR THIS GROUP'S USE FOR COUNCIL TO BE ABLE TO LOOK AT AND IN FACT, FOR THE PUBLIC TO BE ABLE TO ACCESS, TO GET A, UM, TO PULL INFORMATION FOR CAPITAL PROJECTS, FOR BOND PROJECTS, TO GET AN IDEA OF, UM, HOW THEY'RE COMING, HOW MUCH IT'S COSTING, ARE THERE ANY ISSUES WITH THE PROJECT.
SO I TALKED ABOUT IN NOVEMBER THE FACT THAT WE DO HAVE A, UM, EXISTING TOOL, A PLATFORM CALLED CAPITAL PROJECT EXPLORER, CPE, AND I WANTED TO, ONE, TO MAKE SURE THAT THERE'S AN ACTIVE LINK.
SO WITH THIS PRESENTATION, UM, ON THIS SLIDE, YOU'LL SEE YOU CAN USE THAT LINK.
WE'LL ALSO EMAIL, UM, A FOLLOW UP TO, TO THIS MEETING, TO ALL THE COMMISSIONERS THAT YOU CAN, AGAIN, IF YOU HAVEN'T HAD AN OPPORTUNITY TO, TO GO TO THAT SITE YOURSELF TO ACTUALLY TRY IT OUT.
BUT I'LL GO THROUGH A FEW SLIDES WITH SOME, UM, SCREENSHOTS AND JUST TALK THROUGH THE, THE HIGHLIGHTS.
SO WHAT'S AVAILABLE NOW TO THE PUBLIC OR TO YOU TO ANY INTERESTED PARTY IN, UM, BEING ABLE TO PULL THIS INFORMATION FOR THEMSELVES WITHOUT HAVING TO, TO GET A PRESENTATION.
SO LET ME, LET ME SHOW YOU A FEW HIGHLIGHTS.
UM, I REALIZE THIS IS A LITTLE BIT SMALL, BUT THE THINGS I CIRCLED, SO
[00:20:01]
THIS WOULD BE THE LANDING PAGE.IF YOU WERE TO, UM, PULL UP THE CAPITAL PROJECT EXPLORER SITE FOR THE CITY.
UM, A FEW, A FEW THINGS THAT MAKE IT USER FRIENDLY FROM THIS PAGE ARE THE FACT THAT YOU CAN ACCESS OR YOU CAN WORK YOUR WAY TO A SPECIFIC PROJECT THROUGH, THROUGH A COUPLE OF WAYS.
UM, ONE AT THE BOTTOM LEFT CORNER, THERE'S A COUNCIL DISTRICT, UM, MAP.
SO YOU CAN OPEN THAT UP AND THEN YOU CAN DRILL DOWN INTO THE PROJECTS FOR A SPECIFIC COUNCIL MEMBER'S DISTRICT.
IF THAT'S, UM, IF YOU WANNA GET SORT OF A SUMMARY BY DISTRICT, THAT'S A WAY OF IMMEDIATELY GOING TO THAT LOCATION.
THERE'S, UM, ABOVE THAT, ON THE LEFT HAND SIDE, THERE'S A BREAKOUT OF THE CIP PROJECTS BY PROJECT TYPE.
SO THERE'S THE, UM, AGAIN, SORRY FOR THE SMALL FONT, BUT THERE'S YOUR BREAKOUT.
SO YOU CAN GO INTO CATEGORIES OF CAPITAL PROJECTS OR BOND PROJECTS AND GET THE LISTING SUMMED UP THAT WAY.
UM, TOWARD THE MIDDLE OF THE PAGE, THERE'S THE ACTUAL INDIVIDUAL PROJECT LEVEL, UM, OR PROJECT LISTING.
SO IF YOU KNOW THE SPECIFIC, UM, SORT OF, UH, UH, SECTION OF CORRIDOR PROJECT, A UM, SPECIFIC PARK PROJECT YOU WANTED TO SEE, YOU NAME IT, YOU CAN SCROLL TO THAT SPECIFIC PROJECT AND BRING UP THE INFORMATION THAT WAY.
AND THEN FINALLY, ON THE RIGHT SIDE, UM, THIS IS A GIS BASED TOOL.
SO YOU CAN ALSO, UM, USE A A MAP AS YOUR SEARCH TOOL.
SO IF YOU KNOW THE AREA YOU WANNA SEE, OR A CERTAIN CORRIDOR OR, UM, PARKS THROUGHOUT THE CITY THAT YOU WANNA TAKE A LOOK AT, SEE WHAT PROJECT'S GOING ON, YOU CAN APPROACH IT FROM A GIS STANDPOINT.
YOU CAN USE THE MAP TO NAVIGATE THROUGH TO, TO WHAT YOU'RE INTERESTED IN.
SO AS A, UM, AS A PORTAL, IT'S, IT'S FAIRLY EASY TO NAVIGATE THROUGH TO, TO FIND THE INFORMATION YOU NEED.
BEFORE YOU LEAVE THAT, UM, YOU MENTIONED SEVERAL DIFFERENT TERMS, CIP AND CAPITAL BUDGET, FOR EXAMPLE.
SO DOES THE, THE, UH, PROJECT EXPLORER, IS THAT THE TITLE CAPITAL PROJECT EXPLORER? DOES THAT INCLUDE EVERYTHING IN THE CIPI
IT, IT SHOULD, THERE'S NO RESTRICTIONS ON WHAT IS OR WHAT IS NOT INCLUDED.
UM, IT'S A, IT'S INCUMBENT ON OUR DEPARTMENT AND OUR SPONSORED DEPARTMENTS TO GO THROUGH AND, AND MAKE SURE THAT ALL THE PROJECTS ARE UPDATED AND ARE INCLUDED, BUT IT'S NOT, IT WASN'T REALLY A, IT'S NOT RESTRICTED
UH, IT WAS MORE, UM, SO CIP IS EVERYTHING OR EVERYTHING IN THE CIP IS, UH, A APPROVED BOND PROJECT OR DOES EVERYTHING IN THE CIP HAVE FUNDING THE CAPITAL IMPROVEMENT PROGRAM? IT'S THE CAPITAL IMPROVEMENT PROGRAM, BUT WIDER THAN BOND FUNDED ONLY, THERE ARE REVENUE FUNDED PROJECTS AS WELL.
SO CAPITAL PROJECTS, WELL, YEAH, LET ME, LET ME REPHRASE IT.
IS EVERYTHING IN THE CIP FUNDED? NO, SIR.
SO THERE ARE PROJECTS IN THERE, THERE ARE PROJECTS IN DESIGN, THERE ARE PROJECTS IN DEVELOPMENT WHEN THAT HAVE NO FUNDING.
BUT THEN THE CAPITAL BUDGET, BUT THEY'RE BUDGET.
THE CAPITAL BUDGET THEN, IS THOSE PROJECTS IN THE CIP THAT ARE, UH, THAT APPROPRIATIONS ARE BEING MADE FOR THE CURRENT FISCAL YEAR? YES.
AND THAT'S WHEN WE GET INTO THE NEXT SLIDE THAT SHOWS THE PROJECT INFORMATION.
IT'S DOESN'T HAVE THAT REAL TIME CONNECTION NECESSARILY.
UM, AND I'LL SHOW YOU ANOTHER EXAMPLE OF A, OF A DASHBOARD WHERE THAT DOES EXIST.
SO THE REALTIME INFORMATION WILL SHOW WHEN A PROJECT'S FUNDED FUNDS SHOW UP AGAINST IT.
RIGHT NOW, THIS IS MORE OF A, UM, A STATIC UPDATE OF, OF THESE PROJECTS.
BUT DEPENDING ON THE PROJECT, IF OUR PROJECT MANAGERS, IF THE PROJECT SPONSOR DEPARTMENT, THE FINANCE TEAM HAS REALIZED THE FUNDS ARE AVAILABLE AND MAY HAVE MANUALLY MADE THOSE UPDATES INTO THE SYSTEM, THEN IT WILL BE REFLECTED IN HERE.
IT'S, UM, THAT'S AN OBJECTIVE.
AND THE, THE REASON FOR THE QUESTION WAS THE CIP IS HUGE.
UM, AND AS WE GO THROUGH THIS, ONE OF THE THINGS, I THINK ONE OF THE QUESTIONS WE'LL HAVE TO ASK OURSELVES IS TO DO OVERSIGHT.
UH, YOU SAID THAT THIS IS MORE KIND OF STATIC ON IT.
[00:25:01]
HOW OFTEN IS IT UPDATED OR AS IT, LIKE, HOW, UM, WHAT IS THE GRANULARITY OF HOW RELEVANT THE INFORMATION THAT'S BEING BE PORTRAYED ON THIS PAGE? UH, COMPARED TO REAL TIME? UM, LIKE, IS IT A MONTHLY BASIS? IS A, THERE'S A, IT WOULD ALMOST BE A DAILY, UM, UPDATE, BUT IT'S DEPENDENT ON, AGAIN, THAT THOSE MANUAL UPDATES BY OUR PROJECT MANAGER.SO EVERYTHING LINKS BACK TO OUR SYSTEM OF RECORD, OUR PROJECT MANAGEMENT SYSTEM AND FINANCIAL SYSTEM.
IF THAT INFORMATION IS UPDATED, THEN IT WILL BY THE NEXT DAY BE REFLECTED HERE.
SO, SO BASICALLY IT'S THE MOST UP, UH, AS OF LIKE, AS OF LIKE YESTERDAY, IT WOULD BE THE MOST UPTODATE THAT THEY'VE BEEN ABLE TO PUT IN? CORRECT.
SO THE LIMITATION, AND WE'VE TALKED TO, STARTED TALKING ABOUT SOME OF THIS INFORMATION ALREADY, IS WHEN YOU DIG DOWN TO THE PROJECT THAT YOU'RE INTERESTED IN, UM, WHETHER YOU ACCESS IT THROUGH THE MAP, THROUGH, UM, THROUGH THE COUNCIL DISTRICTS OR THROUGH THE TYPE OF PROGRAM IT LINES UP UNDER, YOU'D GET, UM, ABOUT THIS LEVEL OF DETAIL.
AND AS YOU CAN SEE, IT HAS SOME OF THE HIGHLIGHTS.
IT'LL HAVE THE, THE PROJECT'S BUDGET, UM, WHEN CONSTRUCTION'S EXPECTED TO START, WHICH OF THOSE BIG PHASES OF THE PROJECT'S LIFE.
IT IS IN PLANNING, DESIGN, CONSTRUCTION, SO FORTH, AND WHEN IT'S PLANNED TO BE COMPLETED.
AND THE, THERE'S A FEW, THERE'S BRIEF DESCRIPTION, UM, A LITTLE BIT OF INFORMATION.
SO A GOOD THUMBNAIL SKETCH OF WHAT THE PROJECT IS.
AND THAT'S, THAT'S AS FAR AS WE GO.
THAT'S THE DEPTH OF INFORMATION YOU CAN ACCESS THROUGH THIS, UH, PUBLIC DASHBOARD OF CPE.
SO, UM, A, A GOOD, AGAIN, STATIC, UH, UPDATE, A GOOD OVERVIEW OF WHAT'S GOING ON IN THESE DIFFERENT PROGRAMS, BUT IT'S NOT SORT OF, UM, UH, REAL TIME UPDATE.
THE AMOUNT OF INFORMATION IS LIMITED AND IT'S, THAT'S, THAT'S WHAT YOU GET.
THAT'S WHAT THE CITY HAS RIGHT NOW.
SO THE BENEFIT IS THIS INFORMATION'S PUBLICLY AVAILABLE.
THE, THE, THE DOWNSIDE OR THE LIMITATION IS THERE'S ONLY, UM, SO MUCH INFORMATION THAT'S OUT THERE.
NOT, NOT BY ANY INTENTIONAL, UM, HIDING OF INFORMATION, JUST BY THE FACT THAT IT'S NOT SET UP TO REFLECT ALL THE INFORMATION THAT'S AT THE PROJECT MANAGER'S FINGERTIPS NECESSARILY.
IT'S, UM, THAT HIGH LEVEL VIEW.
SO DIFFICULT TO READ FROM HERE.
COULD YOU TELL ME WHAT THOSE FOUR CATEGORIES ARE, UM, ANTICIPATED? SO THAT WOULD BE SOME OF THE PROJECTS THAT YOU'VE REFERENCED THAT ARE PART OF THAT, UM, CIP PLAN, BUT NOT YET FUNDED OR FULLY DEVELOPED YET.
SO IN THE PLANNING AND DEVELOPMENT STAGE ANTICIPATED, UM, ACTIVE, WHICH THIS ONE'S REFLECTED NOW.
SO THAT CAN MEAN IT'S, UM, IN DESIGN.
IT'S, IT'S A, UH, ACTIVE PROJECT FOR, SORRY, CIRCULAR DISCUSSION, CONSTRUCTION, AND THEN CLOSE OUT.
AND SO THE, THE TWO DATES THAT ARE ON THERE, ONE, UM, SPRING OF 2023 WAS CONSTRUCTION START, IS THAT RIGHT? THAT'S CORRECT.
IT SHOWS A CONSTRUCTION START DATE, SPRING 2023, AND A CONSTRUCTION END OF FALL 2023.
SO
SO AGAIN, THAT'S THE, THAT'S THE TROUBLE WITH THAT STATIC UPDATE THAT WE HAVE NOW.
SO THERE'S A, IT'S A $4 MILLION PROJECT.
AND WHAT'S THE, WHAT IS THE $90,000 OBLIGATED SO FAR? SO THE, THE BALANCE IS NOT, HAS NOT BEEN, SO THIS PROJECT HASN'T EVEN, I MEAN, I, I DON'T HAVE THE DETAILS ON THIS PARTICULAR PROJECT.
I JUST PULLED THIS AS THE TOP OF THE LIST OF WHAT'S OUT THERE.
BUT I THINK IT, I THINK IT IS ILLUSTRATIVE OF YES, WHAT'S IN THE DATABASE.
UM, IT'S OF LIMITED VALUE
I MEAN, IT, IT IS A GOOD LIST OF, OF THE, OF THE PROJECTS.
BUT IN TERMS OF THE JOB OF, YOU KNOW, THE OVERSIGHT JOB OF KNOWING WHETHER PROJECTS ARE ON TIME OR NOT, IT'S OBVIOUSLY CORRECT.
WITH THAT SAID, I, I WANTED TO SHOW AN EXAMPLE OF, UH, OF ANOTHER MUNICIPALITY'S, UM, SIMILAR PLATFORM.
SO SOMETHING THAT, UH, CITY OF DALLAS IS USING TO PROVIDE THAT SAME TYPE OF INFORMATION.
AND WE'VE, WE'VE LOOKED AT THIS ONE, WE'VE
[00:30:01]
LOOKED AT SOME OTHER CITIES THAT HAVE SIMILAR, UM, CAPITAL PRO CAPITAL PROGRAM LEVELS TO SEE WHAT, WHAT COULD WE DO BETTER OR WHAT ARE SOME FEATURES THAT, UM, WOULD ADD TO OUR CAPABILITY TO HELP US MAKE THOSE AUTOMATED UPDATES.SO EVERYTHING ISN'T RELYING ON PEOPLE MAKING UPDATES TO THE STATIC, UM, PRESENTATIONS.
AND I'LL, I'LL SHOW YOU A COUPLE OF FEATURES OF THIS ONE THAT WE REALLY LIKE.
SO THESE ARE A FEW SCREENSHOTS PIECED TOGETHER.
UM, AS A LANDING PAGE, YOU'D COME TO THE SHOT ON YOUR LEFT THAT BREAKS OUT THE PROJECTS BY BOND TYPE, SO TRANSPORTATION, PARKS, AND RECREATION, ALL THE MAJOR SUBCATEGORIES OF OUR PROJECTS.
YOU'D BE ABLE THEN TO, UM, DRILL DOWN INTO THAT PROJECT CATEGORY.
AND THIS, THIS IS DIVIDED UP INTO SEPARATE BOND.
SO EACH, EACH BOND WOULD HAVE ITS OWN LANDING PAGE, UM, ALONG THESE LINES.
SO GOING INTO THE 2017 BOND, YOU'D HAVE YOUR CATEGORIES THAT YOU COULD SELECT ON A CATEGORY, UM, FOR STREET AND TRANSPORTATION, I SELECTED THAT.
AND THAT BRINGS YOU TO THE MIDDLE SCREEN.
AND THAT SUM THAT HAS ALL THE INDIVIDUAL PROJECTS LISTED, YOU KNOW, FROM THERE AND BELOW AND ALL THE WAY TO THE RIGHT IS AN EXAMPLE OF THE KIND OF INFORMATION THEY MAKE AVAILABLE IN REAL TIME.
SO, AND I AGAIN APOLOGIZE FOR THE, THE SMALL FONT, BUT IT STARTS OFF WITH A, UM, DASHBOARD, AGAIN, WITH THOSE CATEGORIES OF PLANNING, DESIGN, CONSTRUCTION, CLOSEOUT TO INDICATE WITH A, UM, SPEEDOMETER SORT OF WHERE, WHERE THIS SITS RIGHT NOW.
AND THEN THE PIECE THAT ADDS A LOT OF VALUE THAT WE CURRENTLY DON'T HAVE AND IS ASPIRATIONAL.
WHAT WE'RE LOOKING AT, UM, ADOPTING IS THAT TABLE UNDERNEATH.
AND THAT HAS A LOT OF, UM, SPECIFIC DETAILS.
SO THAT SHOWS THE, THE BUDGET AMOUNT, THE AMOUNT FUNDED, UM, DESIGN START DATE, CONSTRUCTION START DATE, THAT IS TIED INTO THEIR CITY OF DALLAS'S, UM, PROJECT MANAGEMENT SOFTWARE AND PLATFORM.
SO THAT CONNECTION IS FANTASTIC.
IT ALLOWS YOU TO, UM, TO SUMMARIZE EVERYTHING AT THAT HIGH LEVEL OR THAT PROGRAMMATIC LEVEL, LIKE STREET AND TRANSPORTATION.
BUT IT ALSO ALLOWS YOU TO DRILL DOWN INTO A INDIVIDUAL PROJECT AND THEN THE INFORMATION THAT'S PUBLICLY AVAILABLE.
YOU HAVE THAT DASHBOARD LOOK, BUT THEN YOU HAVE THE, THE SAME DETAILS THAT A PROJECT MANAGER, PROJECT ENGINEER WOULD HAVE ACCESS TO.
SO IF YOU'RE INTERESTED IN THAT LEVEL OF DETAIL, YOU CAN GET IT.
IF YOU JUST NEED THE, THE HIGH LEVEL LOOK, YOU CAN GET THAT TOO.
SO OUR, UM, CAPITAL DELIVERY SERVICES IS USING THIS ONE, UM, A FEW OTHER CITIES, AGAIN, THAT HAVE SIMILAR CONCEPTS THAT ALLOWED YOU TO MAKE THOSE REAL TIME UPDATES TO PLOT A ROADMAP THIS YEAR, HOW WE'RE GONNA TAKE OUR CAPITAL PROJECT EXPLORER AND TURN INTO SOMETHING, UM, MORE, MORE VALUE ADDED.
SO THAT'S, SO THE, THE DATES THAT YOU MENTIONED, LET'S SAY THE CONSTRUCTION START DATE.
WHEN IS, IS THAT A A, IS THE INFORMATION ON THE CONSTRUCTION START DATE A PROJECTION OR A HISTORICAL PIECE OF INFORMATION ON THE SYSTEM WE'RE CURRENTLY USING? UH, ON THAT SYSTEM? ON THIS SYSTEM? MM-HMM.
THIS WOULD TIE TO THROUGH THE CITY OF DALLAS' FINANCIAL AND PROJECT MANAGEMENT SYSTEM.
WHEN A PROJECT START MILESTONES HIT, THE PROJECT MANAGER WOULD MAKE THAT UPDATE AND IT WOULD POPULATE NOT ONLY THEIR SYSTEM, BUT ON THROUGH THIS DASHBOARD.
SO IS THERE A PROJECTED CONSTRUCTION START DATE FOR ALL FOR THEIR PROJECTS? WELL, THAT'S ABSOLUTELY, THAT'S JUST TAKE THE ONE WE'RE LOOKING AT FOR, BUT, AND DO THEY DO A PROJECTED CONSTRUCTION STAR GUIDE? YES.
YEAH, THEY WOULD HAVE A, I I MAY HAVE CUT IT OFF TOO LOW AND I'M SQUINTING TO SEE IT MYSELF, BUT THEY'D HAVE A PROJECT, UM, CONSTRUCTION START PROJECTED PROJECT, COMPLETE DATE, AND THEN THEY WOULD HAVE, UM, ADDITIONAL PROJECT DATA, HOW MUCH HAS BEEN SPENT TO DATE, WHAT'S ENCUMBERED RIGHT NOW.
UM, THEY INCLUDE ADDITIONAL DATES TO LIKE DESIGN COMPLETION, SO MILESTONES ALONG THE WAY, SO IT'S EASIER TO TRACK WHERE IN THERE'S THE PLANNING DATES.
AND THEN THERE'S THE ACTUALS THAT MATCH ALONG WITH THAT.
AND THAT WOULD HELP PROJECT, IS THIS PROJECT ON SCHEDULE, ON BUDGET, UM, AND IS THE SCOPE BEING MAINTAINED? ARE THERE CHANGE ORDERS? WHAT'S HAPPENING WITH THIS PROJECT'S DELIVERY? SO DO THEY DO A PROJECTED AND I'M, I'M PICKING ON CONSTRUCTION.
[00:35:01]
MILESTONE AS AN EXAMPLE.DO THEY HAVE A PROJECTED CONSTRUCTION START DATE FOR EVERY PROJECT IN THEIR PROGRAM? OR IS THERE A POINT IN TIME WHEN THEY, FOR EXAMPLE, DOES EVERY, EVERYTHING IN THEIR CAPITAL IMPROVEMENT PROGRAM HAVE A CONSTRUCTED? IT WON'T INITIALLY, BUT AS THE DESIGN PROGRESSES SIMILAR TO HOW WE MANAGE OUR PROJECTS? MM-HMM.
THE SCOPE STARTS TO COME INTO CLEARER FOCUS.
THE FINAL ESTIMATES ARE PUT TOGETHER, WILL BE CLOSER TO ACTUALLY ESTIMATING WHEN CONSTRUCTION WILL START THEN, AND THE DURATION OF THAT CONSTRUCTION.
SO A PROJECT WOULD HAVE AN INITIAL, THIS SHOULD TAKE 36 MONTHS CONSTRUCTION, 12 MONTHS OF DESIGN PARAMETERS LIKE THAT.
AS IT PROGRESSES THROUGH THOSE DETAILS WOULD BE UPDATED THEN.
SO WHAT ARE THE CRITERIA THAT AUSTIN USES FOR MOVING A PROJECT FROM THE CIP TO THE CAPITAL BUDGET? IN TERMS OF AT THE TIME THAT IT MOVES TO THE BUDGET, WHAT INFORMATION IS AVAILABLE ON THOSE MILESTONE DATES? THAT'S A, SOMETHING WE'RE LOOKING AT RIGHT NOW.
UM, WITHOUT BEING FULLY, THERE'S STILL SOME MISSING INFORMATION.
WE MAY NOT HAVE A FINAL COST ESTIMATE.
WE MAY HAVE A PARAMETRIC COST ESTIMATE OR A ORDER MAGNITUDE COST ESTIMATE.
THE SCHEDULE MAY BE, UM, AGAIN, IT'S A VERY, YOU KNOW, WITHIN 25 TO 30% OF THE ACTUAL SCHEDULE, WE'LL MOVE FORWARD WITHOUT HAVING THAT, UM, PROJECT DEFINITION DOWN PAT OR AS PAT AS WE'D LIKE TO.
AND THAT'S SOMETHING THAT THE, OUR DEPARTMENT IS TAKING ON THIS YEAR OF WHAT EXACTLY THAT, UM, WE CALL IT A TOLLGATE BEFORE PROJECT MOVES FORWARD.
AND WE SAY IT'S NOT JUST LONGER, NO LONGER JUST A REQUIREMENT ON THE CIP LIST.
NOW IT'S A PROJECT WE'RE MOVING FORWARD ON WHAT HAS TO BE INCLUDED, WHAT'S ON THAT CHECKLIST.
AND WE CALL A, THERE'S SOMETHING CALLED A PRELIMINARY ENGINEERING, UM, REVIEW.
IT'S A, IT'S A VERY DETAILED COST ESTIMATE.
IT'S A SCOPE, UM, AND A TIMELINE BASED ON SIMILAR PROJECTS WE'VE DONE IN THE PAST.
IT'S A MARKET SURVEY OF CONTRACTORS THAT'D BE AVAILABLE.
IT'S A FLAGGING OF ENVIRONMENTAL CONCERNS RIGHT AWAY ISSUES.
SO IT'S A PRETTY IN-DEPTH STUDY OF ALL THE THINGS THAT HAVE TO BE CONSIDERED BEFORE PROJECT MOVES FORWARD.
WE ARE PULLING THAT OUT, UM, REFINING A LITTLE BIT.
AND WE EXPECT TO USE THAT BEFORE WE TAKE A SPONSORED DEPARTMENT'S REQUIREMENT AND SAY, YES, WE ACCEPT THIS FOR DELIVERY NOW.
SO THAT DOESN'T EXIST ON A DASHBOARD YET, BUT IT EXISTS IN OUR TASK LIST.
SOMETHING WE HAVE TO REFINE A LITTLE BIT MORE, MA'AM, UM, I'M SITTING HERE LOOKING AT THE CAPITAL IMPROVEMENT PROJECT, UM, PLAN FOR AUSTIN, THE WEBSITE YOU HAD PULLED UP EARLIER AND LOOKING AT THE DALLAS ONE YOU HAVE HERE ON THE SCREEN.
UM, THE THING ABOUT THE DALLAS ONE ON THE SCREEN IS YOU CAN PULL IT APART, LIKE HE SAID, LIKE, UH, CHAIR CURRY SAID EARLIER BY PROJECT TO SEE LIKE HOW MUCH MONEY HAS BEEN SPENT PER PROJECT.
AND I THINK WHAT I HAVE QUESTIONS ABOUT IS WHEN I LOOK AT THE CAPITAL IMPROVEMENT PLAN WEBSITE, I CAN SEE THAT IN 2018 THERE WAS A BOND FOR LIBRARIES, MUSEUMS, AND CULTURAL ARTS FACILITIES.
AND I CAN SEE EACH INDIVIDUAL PROJECT YOU ALL HAVE, BUT I GUESS MY QUESTION IS LIKE, IS THERE A WAY TO LOOK AT THE PROJECT AS A WHOLE, THAT BOND ISSUED? MM-HMM,
IS THERE A WAY ON THE DASHBOARD TO LOOK AT THAT BOND ISSUED AS A WHOLE? OR CAN YOU ONLY LIKE, BREAK IT OUT BY LITTLE, LIKE BY INDIVIDUAL P UH, PIECES? RIGHT NOW ON OUR CPE PLATFORM, IT, IT'S THE LADDER.
THAT'S WHY WHEN WE LOOK AT THE DALLAS EXAMPLE, IT HAS THAT LITTLE SPEEDOMETER TYPE OF, UM, LAYOUT.
AND THAT'S SOMETHING WE'D CERTAINLY LIKE TO BE ABLE TO INCLUDE.
SO FOR THAT BOND OR FOR THAT OVERALL PORTFOLIO, HOW ARE WE DOING? AND THEN IF WE WANNA DRILL DOWN TO SPECIFIC PROJECTS, OKAY.
I KNOW IN THE PAST WE RECEIVED, UM, PRESENTATIONS AND IT WAS A CITY CONSTRUCTION POST 2020 ON HOW, LIKE, I CAN'T REMEMBER EXACTLY THOUGH WHAT THE BOND WAS, BUT IT WAS ON CONSTRUCTION AROUND THE CITY AND HOW IT WAS GOING.
AND THEY USED THE KIND OF, UM, WHEEL THAT YOU JUST SHOWED THAT DALLAS HAD.
'CAUSE THAT WAS REALLY HELPFUL IN KIND OF GETTING A SCOPE OF WHERE THEY WERE AT.
AND THEY WERE ABLE TO REPORT OUT THAT LIKE, 'CAUSE OF 2020 AND EVERYTHING, WE KNOW THAT FOLLOWED.
UM, THINGS WERE BEHIND, THINGS WERE HIGHER THAN EXPECTED, BUT IT WAS REALLY EASY TO SEE IN THOSE VISUALS.
SO I, I THINK WE'VE ALREADY ENTERED THIS DISCUSSION, BUT JUST TO KIND OF LAY IT OUT THERE AND TO OPEN UP THE DISCUSSION AGAIN,
[00:40:02]
WHY I WANTED TO ILLUSTRATE A LITTLE BIT ABOUT WHAT WE HAVE NOW AND THEN SORT OF THINGS WE'RE THINKING AND THE WAY WE CAN GO, UH, IS TO BRING BACK THESE TYPE OF QUESTIONS TO THIS COMMISSION.SO OUR CAPITAL DELIVERY SERVICES IS GONNA BE MOVING FORWARD WITH A IMPROVED OR EXPANDED DASHBOARD THAT WILL BE AVAILABLE TO THE PUBLIC.
UM, WE'D CERTAINLY SOLICIT THIS COMMISSION OPINION FOR SOME OF THESE QUESTIONS.
THEN, UM, HOW DOES, HOW DOES COMMISSION SEE THIS? UM, WHERE CAN THIS ADD VALUE? WHERE SHOULD THAT PLATFORM BE REFERENCED? HOW CAN IT BE USED IN THE DECISION MAKING PROCESS? HOW CAN IT BE ADVERTISED, SO TO SPEAK? AND THEN SOME OF THE THINGS CHAIRMAN CUR YOU'VE ALREADY HIT ON.
UM, WHAT ARE THOSE KEY ITEMS THAT YOU'D LIKE TO LET US KNOW, YOU'D LIKE TO SEE INCLUDED? SO THAT SUMMARY LEVEL, UM, AT THE BOND LEVEL, UM, REPORT OUT OF, OF THE INFORMATION, UH, SOME OF THE KEY MILESTONE DATES.
WHAT ARE THE THINGS THAT ARE VALUE TO THIS COMMISSION THAT MAY BE IN ADDITION TO THE THINGS WE'RE LOOKING AT AS A DEPARTMENT FOR OUR, UM, PROJECT DELIVERY.
SO BY ALL MEANS, ANY ANY THOUGHTS, SUGGESTIONS, IDEAS, AND WE CAN INCLUDE THEM AS WE'RE GOING THROUGH THIS PROCESS.
ONE OF THE THINGS THAT THE DISCUSSION WE WERE HAVING WOULD LEAD ME TO BELIEVE WOULD, WOULD BE THAT, UH, WE MIGHT CONSIDER RECOMMENDING TO COUNSEL THAT THEY ADOPT A FINANCIAL POLICY THAT DEFINES WHAT THE CRITERIA ARE BEFORE A PROJECT IS INCLUDED IN THE CAPITAL BUDGET AS A WAY OF NARROWING DOWN WHAT IT, WHAT IT IS WE'RE FOCUSED ON.
I MEAN, IF, IF I, I CAN CONCEIVE OF SMALL PROJECTS THAT COULD GO INTO THE CAPITAL PROJECT WITHOUT CAPITAL BUDGET, WITHOUT DESIGN, WITHOUT A DESIGN, AND STILL BE COMPLETED WITHIN THE YEAR.
BUT BY AND LARGE, IF YOU DON'T EVEN HAVE YOUR, IF YOU DON'T HAVE A GOOD, UH, ESTIMATE AND YOU DON'T HAVE YOUR DESIGN COMPLETE, IS IS IT APPROPRIATE TO INCLUDE IN THEIR CAPITAL BUDGET AT THAT POINT? AND ONE OF THE, ONE OF THE ADVANTAGES THAT I SEE OF DOING THAT IS THAT I KNOW A LOT OF, A LOT OF, UH, DIFFERENT PRESSURES CAN BE BROUGHT TO BEAR TO MOVE A PROJECT INTO THAT CAPITAL BUDGET.
UM, AND SOME OF THOSE PROJECTS THAT ARE NOT REALLY READY FOR THAT RIGHT.
ARE THE ONES THAT ARE MOST LIKELY TO BECOME PROBLEM PROJECTS IN TERMS OF BEING COMPLETED ON SCHEDULE.
UM, AND SO THEY WERE, THEY WERE PROJECT, THEY WERE PROBLEM PROJECTS FROM THE GET-GO.
'CAUSE THEY SHOULD NEVER HAVE BEEN MOVED FROM CIP TO TO CAPITAL BUDGET.
AND ONE, BY HAVING CRITERIA, IT WOULD SEEM TO ME IT WOULD ENCOURAGE DEPARTMENTS TO, YOU KNOW, WORK TO GET THEIR PROJECTS READY BEFORE THEY WERE PROPOSED FOR THE CAPITAL BUDGET.
WE'VE, WE'VE, YEAH, THAT'S BEEN A CHALLENGE ON CERTAIN PROJECTS, UM, FOR QUITE SOME TIME NOW.
NOT HAVING THAT CLEAR PROJECT DEFINITION PRIOR TO FUNDING BEING APPLIED, USING SOME OF THAT FIRST YEAR OR MORE OF THAT PROJECT'S FUNDED LIFETIME TO ACTUALLY FINALIZE THE CONCEPT BEFORE YOU CAN EVEN COMPLETE DESIGN.
SO THOSE ARE THINGS WE'RE TAKING ON OR, OR TO DESIGN A PROJECT THAT WAS MUCH LARGER IN SCOPE THAN THE BOND EVER CONCEIVED OF.
AND I WOULD, UH, SUBMIT AS A RECOMMENDATION THEN TO, UH, CLOSE THIS DISCUSSION ITEM OUT.
WE WILL MAKE SURE THAT YOU ALL HAVE THE LINKS FOR BOTH OUR EXISTING CAPITAL PROJECT EXPLORER AND THE ONE FOR DALLAS IS, IS AS AN EXAMPLE.
BUT IF THE COMMISSION HAS ANY FEEDBACK, AND WE CAN CARRY THIS AS AN AGENDA ITEM FOR NEXT MONTH, JUST TO CIRCLE BACK AND SAY, NOW THAT YOU'VE SEEN IT, UM, TAKEN A LOOK AT WHAT THE DATA IS THAT'S AVAILABLE MAYBE TO COME BACK TO THESE QUESTIONS.
UM, WHAT ARE SOME OF THE THINGS THAT YOU AS A COMMISSION THINK ARE VALUABLE TO BE INCLUDED ON THE DASHBOARD AND HOW, HOW CAN THIS DASHBOARD BE USED AS, YOU KNOW, AS PART OF OUR CITY'S TOOLS GOING FORWARD TO, AGAIN, WE AS A DEPARTMENT ARE MOVING FORWARD WITH MAKING THIS, UM, REVISION IMPROVEMENT.
WE'LL BE WORKING WITH OUR FINANCE TEAM, WITH OUR, UH, IT TEAM.
WE'RE LOOKING AT WHAT THAT TAKES TO GET FROM THE, THE CURRENT SYSTEM
[00:45:01]
WE HAVE TO SOMETHING BETTER.UM, OUR PROJECT CONTROLS TEAM AND SO FORTH.
BUT WE WOULD WELCOME ANY FEEDBACK FROM THE COMMISSION TO SAY, HEY, DID YOU THINK OF THIS? OR, HERE'S SOMETHING THAT WOULD BE HELPFUL TO US.
SO IF AS WE'RE GOING THROUGH THE EXERCISE AND MAKING THIS UPGRADE, WE'D, WE'D LOVE TO HAVE THOSE, UM, THOUGHTS AND FEEDBACK.
SO WE CAN CERTAINLY GIVE EVERYONE A CHANCE TO TAKE A LOOK AT THOSE LINKS, SEE WHAT YOU THINK, AND, UM, BRING BACK ANY INPUTS TO ME, UM, IN THE FUTURE.
UM, ACTUALLY ONE ITEM THAT I, I COULD SEE OF, UH, ALREADY, IF YOU LOOK AT THAT MIDDLE PAGE, UM, I, I DO SEE, LIKE YOU COULD SEE AT THE LEVEL OF THE PROJECT, AND YOU HAVE ALL THE PROJECTS HERE MM-HMM.
I GUESS ONE OF THE THINGS THAT I WOULD THINK WOULD BE VERY BENEFICIAL IS THE ABILITY TO FILTER A LITTLE BIT FURTHER THROUGH THAT.
SO LIKE YOU COULD FILTER, LET'S SAY BY, BASED ON THIS PROJECT, GIVE ME ALL OF THE ITEMS THAT ARE SLATED TO BE COMPLETED WITHIN THE NEXT TWO WEEKS, LET'S SAY.
OR, OR GIMME ALL THE PROJECTS WHERE THE, UH, CURRENT DATE IS FARTHER THAN THE PROPOSED COMPLETION DATE.
SO, SO KIND OF SOME ADVANCED FILTERING LIKE THAT JUST TO BE ABLE TO SEE CERTAIN SCENARIOS THAT YOU WANNA SEE PARTICULAR SURE.
IF THEY, IF THEY HAVEN'T STARTED YET AND THEY'RE SUPPOSED TO HAVE STARTED, OR THEY HAVEN'T ENDED YET WHEN THEY'RE SUPPOSED TO HAVE ENDED, OR THE THINGS COMING UP THAT ARE THERE OR THAT JUST, OR ADDITIONALLY JUST THE THINGS THAT, THE FINAL PROJECT PROJECTS OF A BOND THAT NEED COMPLETING.
SO I, I WOULD JUST SAY A LITTLE BIT MORE ADVANCED FILTERING IN THAT SEC SECOND PART, BUT I DO, I DO VERY MUCH LIKE THE VISUALS AND HOW THAT KIND OF GAUGES THAT FOR YOU.
I'D LIKE TO, I WOULD LIKE TO FOLLOW UP ON THAT, UM, BY SUGGESTING THAT, UM, YOU KNOW, IF WE WOULD, IF WE COULD IDENTIFY SOME KEY MILESTONES, WHICH I, I THINK SUSPECT YOU ALREADY HAVE, WHICH WOULD BE DESIGN COMPLETION, UM, UH, UH, ADVERTISE FOR BIDS.
BID AWARD CONSTRUCTION, START CONSTRUCTION IN COMPLETION.
IF WE HAD PROJECTED DATES, AND I'M, I'M JUST GOING TO THROW ONE IDEA OUT.
IF WE HAD A PROJECTED DATE FOR EVERY PROJECT THAT WAS IN THE CAPITAL BUDGET MM-HMM.
SO THAT THAT WOULD NOT ONLY GIVE US INFORMATION ON AN INDIVIDUAL PROJECT, BUT IT WOULD ALSO ENABLE US TO LOOK AND SEE WHICH MILESTONES PROJECTS AS A WHOLE, WE'RE HAVING TROUBLE MEETING THEIR ESTIMATED DATE.
THERE, YOU KNOW, THERE ARE A COUPLE OF THINGS, A COUPLE OF THINGS I THINK WE SUSPECT MAY BE WRONG WITH THE CAPITAL PROGRAM.
ONE IS THAT PROJECTS GO ON A BOND ELECTION BOND, UH, BALLOT WITHOUT BEING THOUGHT THROUGH, UH, TO THE POINT THAT THEY SHOULD BE.
ANOTHER MAY BE, SEEMS TO BE AT THE PRESENT TIME, A DIFFICULTY IN GETTING THROUGH THE, UH, BIDDING PROCESS.
IF WE, IF WE HAVE THE INFORMATION TO ANALYZE THE BOND PROGRAM AS A WHOLE AND DETERMINE WHERE THERE MAY BE THOSE KINDS OF ISSUES, THEN, YOU KNOW, ONE OF THE RECOMMENDED IF, IF WE'RE HAVING TROUBLE WITH THE CONTRACTING PROCESS, YOU KNOW, WHAT'S, WHAT'S THE PROBLEM? IS, IS IT, UH, BECAUSE WE DON'T HAVE ENOUGH PEOPLE IN THE CONTRACTING OFFICE, IS IT, YOU KNOW, AND THOSE ARE THE KINDS OF RECOMMENDATIONS THAT THE COMMISSION COULD MAKE TO COUNCIL IN ORDER TO FORESTALL THE SORT OF DOMINO EFFECT THAT NOT TAKING CARE OF A PROBLEM EARLY ON HAS ON THE ENTIRE PROGRAM.
DOES THAT MAKE SENSE? IT DOES.
[00:50:02]
HERE, UM, ONE THOUGHT I'M HAVING AS WE GO THROUGH THIS IS WE'RE TALKING A LOT ABOUT LIKE WHAT YOU ALL PRESENT HERE ON YOUR WEBSITE, BUT I GUESS I'M WONDERING LIKE, WHAT IS THE AMOUNT OF EFFORT YOU ALL PUT IN VERSUS THE RETURN ON INVESTMENT WE GET FROM IT? LIKE, HOW MANY PEOPLE OUTSIDE OF THIS ROOM ARE LOOKING AT THIS WEBSITE AND LIKE, WHAT IS THE DATA ON THAT? BECAUSE WHILE I THINK IT'S REALLY IMPORTANT THAT WE AS THE COMMISSION HAVE THIS INFORMATION, WE IN THE PAST HAVE RECEIVED IT THROUGH PRESENTATIONS DONE BY YOUR STAFF BECAUSE WE HAVE SPECIFIC QUESTIONS, RIGHT.BUT I'M WONDERING IF IT'S LIKE REALLY TIME CONSUMING FOR YOUR STAFF TO GO THROUGH AND ENTER EVERY WEEK AND EVERY MINUTE OF EVERY INFORMATION THAT THEY HAVE, UM, WHEREAS MAYBE 10 PEOPLE IN THE CITY ARE LOOKING AT IT.
UM, SO I GUESS I'M POSING TO THIS COMMISSION IS, IS IT MORE IMPORTANT THAT WE RECEIVE THIS INFORMATION THROUGH PRESENTATIONS AND WE ASK QUESTIONS ABOUT WHAT WE WANNA SPECIFICALLY SEE BECAUSE WE'RE CONCERNED ABOUT SPECIFIC PROJECTS IN MIND? OR DO WE THINK IT'S WORTH, UH, AUSTIN CITY, AUSTIN CITY STAFF TO PUT ALL THE INFORMATION THAT WE'RE ASKING FOR ONLINE UPDATED FREQUENTLY? I I PERSONALLY BELIEVE THAT IT'S IMPORTANT FOR IT TO BE ONLINE UPDATED FREQUENTLY.
'CAUSE WHILE WE ARE THE ONES THAT TALKING TO THE COMMISSION, THERE'S A LOT OF OTHER PARTIES THAT WE CAN'T SELL THAT MIGHT BE HAVING TO TRY TO SEE LIKE WHERE THESE ONES ARE GOING.
WHAT IS, LIKE, THERE'S BIGGER QUESTIONS THAT WE PROBABLY WON'T ASK THAT OTHER PEOPLE MIGHT BE ABLE TO ASK.
SO I THINK THAT TRANSPARENCY IS IMPORTANT, UM, NOT JUST FOR US, BUT FOR THE PUBLIC IN GENERAL.
AND I, I AGREE WITH THAT POINT.
I THINK THAT TRANSPARENCY IS, UM, UH, PARAMOUNT HERE.
AND IT ALSO IS IMPORTANT FOR, UH, THE PEERS FOR, FOR ALL OF THIS CITY, UM, STAFF AND IN ALL THE DEPARTMENTS TO BE ABLE TO LOOK AT THIS BECAUSE BASICALLY EVERYONE IS COMPETING FROM THE SAME, UM, ATTENTION, THE SAME MONEY, THE SAME RESOURCES, IT'S GONNA HAVE TO GO THROUGH PURCHASING, ET CETERA.
AND IF THEY DON'T KNOW WHAT OTHER PROGRAMS ARE OR WHAT THE STATUS OF THE OTHER PROGRAMS ARE, THEY CAN'T MAKE THEIR PLANS TO MOVE THEIR PROJECTS FORWARD EITHER.
SO I THINK A, A COMPREHENSIVE DASHBOARD, UM, IS USEFUL NOT ONLY TO THE PUBLIC, BUT TO CITY STAFF AS WELL.
ANY OTHER COMMENTS FROM THE VIRTUAL? I, I WOULD SAY IDEALLY THIS IS INTEGRATED WITH THE, THE SYSTEM THAT CAPITAL DELIVERIES ALREADY USING TO PROJECT MANAGE THESE PROJECTS SO THAT IT'S NOT A DUPLICATION OF EFFORT, BUT THAT IT'S INTEGRATED WITH THE SYSTEM THAT THEY'RE USING AND IT'S AVAILABLE REAL TIME FOR ALL THE CONSTITUENCIES THAT NEED IT.
I I WAS GONNA ADD, UH, REFLECTIVE OF THE SAME OPINION THAT YEAH, MOST OF THE STUFF PROBABLY SHOULD BE ADDED AND THE DASHBOARD SHOULD BE UPDATED FOR THE GENERAL PUBLIC.
BUT WITH US AS A COMMISSION, IF WE'RE GOING TO, UH, MOVE FORWARD AND ALMOST MAYBE IN SOME INSTANCES SERVE AS A, YOU KNOW, FORCE FOR INTERDICTION OR SOMETHING OF A PROJECT THAT'S JUST SPIRALING OUT OF CONTROL, UH, THEN MAYBE THERE SHOULD BE SOME OTHER DATA THAT, WHILE NOT PUBLIC, SUCH AS COST OVERRUNS SAY, OR, UM, OR FROM WHAT I HEARD EARLIER ABOUT, YOU KNOW, BEHIND SCHEDULE, UH, OR SOMETHING THAT'S JUST SO FAR BEHIND SCHEDULE THAT IT'S FLIRTING WITH THE, UH, PROMISE TO THE VOTERS, UM, STATUTE OF, OF TIME LIMITATION.
THAT THAT SHOULD BE SOMETHING THAT I WOULD THINK THAT WE WOULD WANT TO HAVE ACCESS TO.
ANY OTHER COMMENTS FROM THE VIRTUAL ATTENDEES? I WASN'T SUGGESTING THAT WE NOT BE TRANSPARENT.
I GUESS I WAS JUST WONDERING, UM, I GUESS I WAS WONDERING ON DATA OF WHO'S LOOKING AT THIS, UM, IF WE FIND OUT THAT 20 CONSTITUENCIES HAVE LOOKED AT THE CAPITAL IMPROVEMENT PLAN IN THE LAST TWO YEARS VERSUS FINDING OUT THAT 2000 HAVE LOOKED, THAT'S MORE OF, I GUESS WHAT I WAS ASKING, UM, TO MAKE SURE THE LEVEL OF EFFORT MATCHES THE RETURN ON INVESTMENT.
WELL, UH, YEAH, HOWEVER, HAVING LOOKED AT IT TODAY, I CAN'T IMAGINE WHY ANYBODY WOULD, SO
ONE OF THE ISSUES YOU MENTIONED, THE, THE PRESENTATIONS THAT WE'VE HAD, ONE OF THE ISSUES, WE HAVE SCHEDULED PRESENTATIONS, UM, IN A VERY ORDERLY WAY SO THAT OVER THE YEAR WE MOVE THROUGH, UH, THE DEPARTMENTS.
UM, THE PROBLEM WITH THAT IS THAT I SEE IS THAT IF THE ORDERLY PROCESS, UH, HAS A DEPARTMENT AT THE VERY END OF
[00:55:01]
THE PROCESS THAT IS IN TROUBLE FROM THE BEGINNING OF THE YEAR, THEN YOU'VE LOST A WHOLE YEAR.IF WE HAD, ON THE OTHER HAND, A WAY OF IDENTIFYING THOSE PROJECTS THAT WERE BEHIND SCHEDULE, THAT COULD BE ANOTHER CRITERIA FOR THE ORDER IN WHICH WE LOOK AT.
SO NEXT MONTH LET'S LOOK AT THE PROJECTS THAT ARE BEHIND SCHEDULE IT A SPECIFIC MILESTONE, OR IF THERE'RE NOT THAT MANY PROJECTS BEHIND SCHEDULE ALL THE MILESTONES.
DOES THAT, YEAH, NO, THAT MAKES SENSE.
AND I LIKE THAT IDEA IF MAYBE AS A STANDING AGENDA ITEM, WE PICK ONE OR TWO MILESTONES AND, UH, THERE'S A REPORT AS OF THIS MONTH, THIS PROJECT IS BEHIND SCHEDULE.
AND THEN THAT WILL HELP US, UM, PRIORITIZE THE AGENDA FOR THE REST OF THE YEAR IF EVERY MONTH WE'RE LOOKING AT IT THAT WAY.
SO STEVE, HOW, HOW FAR ARE, HOW FAR ARE WE AWAY FROM HAVING THE INFORMATION TO DO THAT? OF HAVING A FUNCTIONAL DASHBOARD THAT WOULD LET YOU PULL OR SUMMARIZE THE DATA AS, AS WE'VE TALKED ABOUT, JUST OF HAVING THE INFORMATION ON HOW FAR, HOW FAR ARE, WHAT AWAY ARE WE FROM KNOWING HOW MANY PROJECTS IN THE CAPITAL BUDGET ARE BEHIND SCHEDULE, WE CAN PURPOSE BUILD OR QUERY OUR PROJECT MANAGEMENT SYSTEM.
ANYTIME WE COULD DO THAT ON A DAILY BASIS, IT'S JUST NOT REFLECTED IN A STANDING DASHBOARD OR A SET OF REPORTS THAT GOES ANYWHERE.
WE COULD, I COULD GO BACK TO THE TEAM, UM, THIS WEEK AND SAY, HEY, LET'S PULL A REPORT THAT SHOWS US HOW MANY PROJECTS, HOW MANY CURRENTLY ACTIVE PROJECTS ARE AT CERTAIN STAGES IN THEIR DEVELOPMENT.
SO IN DESIGN, IN CONSTRUCTION, PAST, UM, YOU KNOW, PROJECTED CONSTRUCTION START DATE, WE COULD PRODUCE THAT KIND OF ON AN AD HOC BASIS AS NEEDED.
IT'S JUST NOT, UM, INSTITUTIONALIZED INTO A PLATFORM LIKE THAT THAT ANYONE COULD ACCESS AT ON THEIR SCHEDULE.
WE'D HAVE TO DEVELOP THAT FOR, FOR A NEED, BUT IT'S NOT, UM, WHAT IS YOUR, WHAT IS YOUR, UM, REACTION TO DOING THAT? IS IT A WASTE OF TIME FOR STAFF OR IS IT PRODUCTIVE? UM, WELL TO, TO COME BACK TO A QUESTION ON THE DASHBOARD.
SO, UM, THANK YOU FOR RAISING THAT QUESTION.
AS FAR AS IS IT, YOU KNOW, WORTH THE, THE INVESTMENT? I THINK COMMISSIONER WEAVER KIND OF NAILED IT THOUGH.
WE ARE GONNA PLOT OUT WHAT THAT TEMPLATE LOOKS LIKE, WHAT THE FRAMEWORK FOR REPORTING IS AND HOW IT NEEDS TO LOOK.
BUT OUR GOAL IS TO, TO AUTOMATE IT SO IT IS POPULATED BY THE SAME INFORMATION THAT OUR STAFF IS USING TO MANAGE THE PROJECT ANYWAY.
SO IT REALLY ISN'T A BIG TIME INVESTMENT BY ANYONE TO KEEP IT CURRENT ONCE WE HAVE THAT AVAILABLE.
SO IN THE LONG TERM, THAT'S THE ANSWER.
SO IT'S A WIN-WIN, UM, IN THE SHORT TERM, ABSOLUTELY.
IF THE, IF LOOKING AHEAD AND I THINK THAT'S ONE OF THE THINGS WE'RE GONNA TALK ABOUT NEXT.
IF WE WANT A SNAPSHOT FOR CERTAIN MILESTONES, WE IDENTIFY, LET'S UNDERSTAND ALL THE PROJECTS THAT ARE BEHIND SCHEDULE FOR A SPECIFIC REASON OR BIAS, A SPECIFIC AMOUNT OF TIME, WE COULD GENERATE THOSE REPORTS AS A PURPOSE-BUILT ACTIVITY AND CERTAINLY BRING THAT TO, TO THIS GROUP AND SAY, HERE'S WHAT WE HAVE AND LOOK AT THAT BREAKDOWN AND DECIDE THEN GOING FORWARD, DO WE WANT TO DIVE INTO SOME OF THOSE SPECIFIC PROJECTS.
UM, WE COULD CERTAINLY DO THAT.
I MEAN, UM, GOING BACK TO THE, TO, UH, YOUR POINT ABOUT BEING ABLE TO QUERY THE SYSTEM ON THERE MM-HMM.
LET'S SAY I LIVED IN ONE PLACE AND I WANTED TO QUERY, LEMME SEE ALL THE PROJECTS AROUND ME THAT ARE GOING ON OR SOMETHING, AND LIKE, I'M JUST MORE, MORE, I'M LOOKING AT THE CASE THAT NOT NOT HAVING TO GO THE STAFF TO DO SOME OF THESE QUERIES YEAH.
AND BE ABLE TO ACCESS THAT AS, YOU KNOW, PUBLIC PERSONAS PRESS US, YOU KNOW, OTHER COMMISSIONS, OTHER STAFF.
IS IS THAT GONNA BE ONE OF THE, ONE OF THE GOALS, I GUESS? YEAH, YEAH, DEFINITELY.
UM, TO HAVE THAT GIS LINK WHERE ANY ANYONE COULD SAY, HEY, I JUST WANT TO KNOW WHAT KIND OF PROJECTS ARE, I'M LOOKING AT BUYING A HOUSE IN THIS NEIGHBORHOOD, BUT IT'S GONNA BE HAPPENING IN THE NEXT COUPLE YEARS.
SO TO MAKE THAT WIDELY AVAILABLE IS DEFINITELY
[01:00:01]
A GOAL.THE INFORMATION THAT WE'VE TALKED ABOUT AND THAT, THAT YOU'VE, UH, SHOWN US TODAY, UM, HOW DOES THAT DIFFER OR IS THE, UH, CAPRIS SYSTEMS STILL IN PLACE AND YES, SIR.
IF SO, HOW DOES THE INFORMATION YOU'VE BEEN SHOWING US TODAY, HOW IS IT DIFFERENT THAN THE CAPRICE SYSTEM? OUR DASHBOARD, OUR CAPITAL PROJECT EXPLORER DOESN'T MAKE FULL, IT DOESN'T PULL ALL OF THE DATA THAT'S IN THAT ERI, UM, SYSTEM OF RECORD FOR THE PROJECTS.
IT'S, IT REPORTS SELECTIVE FIELDS FROM THAT, BUT THAT'S WHERE IT'S CAPPED.
AND I THINK THAT'S WHERE CITIES LIKE DALLAS HAVE, UM, OPENED UP THE APERTURE A LITTLE BIT AND SAID, WE WANNA PULL MORE OF THAT DATA.
IT'S IN YOUR ENGINEERING OR, UM, PROJECT MANAGEMENT SYSTEM OF RECORD.
WE WANT TO, WE DON'T WANT IT TO LOOK LIKE A, YOU KNOW, TEXT FULL PAGE OR PAGE FULL OF SO MUCH INFORMATION.
YES, WE WANNA PUT IN A FORMAT THAT'S DIGESTIBLE, BUT WE DO WANNA PULL MORE INFORMATION THAN WHAT'S AVAILABLE NOW.
SO THAT'S STILL THE BACKBONE OF WHAT THIS REPORT'S GONNA INCLUDE.
SO THE, THE, YOU MENTIONED JUST A MINUTE AGO THAT YOU COULD DO A QUERY AND SAY, YOU KNOW, HOW MANY PROJECTS ARE BY IN THE CAPITAL BUDGET OR BEHIND ON THE SURE.
THERE, UH, DESIGN COMPLETION IS CAPRI WHAT YOU WOULD QUERY.
SO WE WOULD, WE'RE NOT CREATING A NEW SET OF DATA.
NO, WE'RE JUST PULLING THAT'S CORRECT.
INFORMATION FROM EXISTING DATA.
ANY, UH, REACTION FROM THE, UH, COMMISSION MEMBERS TO HAVING A REPORT LIKE THAT ON OUR NEXT AGENDA? USEFUL, NOT USEFUL.
LET'S LOOK AT IT AND SEE WHAT DO YOU THINK? YEAH, LET'S LOOK AT IT AND SEE.
BUT I THINK IT WOULD BE USEFUL.
COMMISSIONER CURRY, UM, EXCUSE ME, CAN YOU HEAR ME NOW? WE CAN.
I HAD A FEW QUESTIONS JUST HERE TOWARDS THE END.
ONE IS ON THE, UH, ON THE UPDATES TO PROJECT CONNECT, FOR EXAMPLE, THE PROJECT THAT WE SAW THAT HAD NOT BEEN UPDATED, IS THERE GONNA BE A POLICY TO ENFORCE THOSE UPDATES? 'CAUSE IT, YEAH, WE COULD HAVE A GREAT DASHBOARD AND DIVE INTO, BUT IF, IF THE DATA, IT'S NOT BEING UPDATED, IT'S WORTHLESS.
RIGHT? SO WHEN DID YOU INQUIRE WHAT, WHAT CITY STOCKS WERE ON THAT THAT'S GONNA BECOME, UM, STANDARD OPERATING PROCEDURE FOR, FOR OUR TEAM.
SO AS OUR DEPARTMENT, CAPITAL DELIVERY SERVICES STOOD UP THIS PAST YEAR AND GOING FORWARD, THOSE ARE THE, THE TYPES OF IMPROVEMENTS WE KNOW, UM, INTERNALLY WE NEED TO, UM, RESOLVE OR TO HAVE CHECKS ON THAT AND QUALITY CHECKS THAT WE CAN MAKE SURE THINGS ARE BEING UPDATED IN A, IN A TIMELY MANNER THAT WE'RE STRUCTURED TO HAVE, UM, THE CHECKS ON OUR PROJECT MANAGERS TO MAKE SURE THAT THE DATA IS UPDATED AS NEEDED, THAT WHAT'S IN THE SYSTEM IS ACCURATE, AND TO, TO MAKE SURE WE'RE PUTTING, NOT NECESSARILY JUST TO PUT OUT TO PUBLIC THAT THAT'LL BE PART OF IT SURE.
BUT JUST TO MANAGE THROUGH THE PROJECTS THEMSELVES TO MAKE SURE THAT WE ARE ON TRACK, THAT WE'RE MEETING OUR OWN INTERNAL GOALS, THAT WE'RE NOT OVERSPENDING, UM, SOMETHING'S NOT HAPPENING IN THE SCOPE WE'RE PLANNING ON.
SO WE NEED TO BE DOING ALL THOSE THINGS IN REAL TIME.
AND THAT'S GOING TO, THAT'S PART OF THE ONUS ON US AS A NEW DEPARTMENT TO MAKE SURE THOSE THINGS ARE ARE HAPPENING.
SO WE ARE PUTTING TOGETHER THE, THE PROCESSES AND THE, WE'RE BUILDING A NEW DEPARTMENT, UM, UH, CDS MANUAL THAT LAYS OUT HOW THOSE PROCEDURES ARE GONNA WORK.
THERE'S GONNA BE SOME, YOU KNOW, TRAINING FOR STAFF THROUGHOUT THE YEAR.
UM, AS WE STAND UP OUR PROJECT CONTROLS TEAM, THEY'RE GONNA HAVE A PLAY IN THAT TOO.
SOME OF THE OVERSIGHT THAT GOES INTO IT.
SO WE'RE LOOKING AT HOW WE CAN PERFORM THAT FUNCTION MORE EFFICIENTLY TOO.
AND THEN RELATED, UM, THE, YOU KNOW, THE, THE CURRENT UPDATES IN PROJECT CONNECT, IS THAT DATA GETTING ROLLED UP, IS THAT THE SAME DATABASE THAT ROLLED UP INTO THE, THE OVERALL CAPITAL DELIVERY SERVICES UPDATES? MEANING IF SOMETHING'S NOT GETTING UPDATED TODAY, DO YOU, DO YOU THINK WE HAVE A PRETTY ACCURATE VIEW, UM, OF WHERE WE STAND TODAY ON PROJECT STATUS? I, I THINK WE'RE OKAY ON SPEND.
BUT, UM, BUT AS FAR AS THE ACTUAL STATUS OF PROJECT, WHAT'S THE LEVEL OF EVIDENCE THAT WE HAVE TODAY? UM, WE, WE HAVE A PRETTY HIGH LEVEL OF CONFIDENCE THAT WHAT'S IN THAT, OKAY.
[01:05:01]
ACCURATE.UM, WE JUST NEED TO MAKE SURE THAT GOING FORWARD, WE, WE MAINTAIN THAT LEVEL.
UM, THERE'S, THERE'S BEEN SOME EFFORT OVER THESE PAST SIX MONTHS OR SO TO GO IN AND FOR, FOR LACK OF A BETTER TERM, CLEAN UP, UM, MAKE SURE THERE'S NOT OUTDATED INFORMATION, MAKE SURE THAT, UM, OUR SCHEDULES ARE UPDATED, OUR BUDGET IS REFLECTING THE LATEST COSTS, UM, AND ALL INFORMATION'S COMPLETE.
SO I, I THINK WE'RE IN A VERY GOOD PLACE NOW.
AND OUR, OUR TASK IS JUST TO MAINTAIN THAT NOW, HOW WE ROLL THAT OUT IN DIFFERENT FORMS, WHETHER THROUGH A DASHBOARD, THROUGH SPECIFIC PRESENTATIONS FOR NEW REPORTS WE MAY GENERATE.
UM, THOSE THINGS ARE TO BE DETERMINED, BUT THE, THE BASIC DATA ITSELF IS, UM, IS BEING MANAGED WELL.
ANY OTHER, UM, QUESTIONS, SUGGESTIONS BEFORE WE ALSO COVER, I'VE GOT A COUPLE OF OTHER THINGS.
UM, THE NON-CONSTRUCTION BOND PROGRAM AND THE, UM, ITEM THREE, THE CAPITAL PROJECT INFORMATION AVAILABLE FROM PROJECT HEALTH ASSESSMENTS.
[4. Non-Construction Bond Programs]
JUMP OUT OF ORDER AGAIN BECAUSE THE NON-CAPITAL, NON-CONSTRUCTION BOND IS, SHOULD BE A PRETTY QUICK ONE.AND THEN WE CAN WRAP UP WITH THE PROJECT HEALTH ASSESSMENT.
A LOT OF THAT TIES INTO WHAT WE WERE TALKING ABOUT, UM, NON-CONSTRUCTION BONDS.
I, I WANTED TO FOLLOW UP AGAIN FROM A CONVERSATION WE HAD BACK IN NOVEMBER.
UM, OUR DEPARTMENT CAPITAL DELIVERY SERVICES HAS VISIBILITY, UM, BECAUSE OF THE PHYSICAL INFRASTRUCTURE CONSTRUCTION THAT'S GOING ON WITH THIS, THESE BOND CATEGORIES WITH MOST OF THE CATEGORIES HERE.
SO, UM, MOBILITY IS THE BIG DOLLAR ONE.
BUT FOR, WE'RE SUPPORTING INFRASTRUCTURE WITH PARKS, UM, WITH THOSE FACILITIES UNDER LIBRARY MUSEUM, UH, CULTURAL, WE WERE DOING SOME PHYSICAL INFRASTRUCTURE WORK WITH THE DRAINAGE AND OPEN SPACE AND EVEN PUBLIC SAFETY HAS SOME ELEMENTS OF CONSTRUCTION.
SO WE JUST, OUR DEPARTMENT ALONE CAN BRING YOU UPDATES ON A LOT OF THIS.
THE TWO THAT REALLY FALL OUTSIDE OF OUR DEPARTMENT'S PURVIEW ARE, UM, THE HEALTH PORTION AND THE AFFORDABLE HOUSING PORTIONS OF THOSE BONDS.
I DON'T HAVE ANY DIRECT INSIGHT INTO WHAT'S GOING ON WITH THE EXPENDITURE OF THOSE FUNDS, HOW, HOW THOSE PROGRAMS ARE TRACKING.
UM, THOSE ARE NOT IN E CAPRI LIKE WE WERE TALKING ABOUT.
SO TO CLOSE OUT THE DISCUSSION WE HAD BACK IN NOVEMBER AND JUST FOR, FOR GUIDANCE OR FOR FUTURE PLANNING, DO WE AS A BOND OVERSIGHT COMMISSION WANT TO EXTEND AN INVITATION TO THE PEOPLE WHO ARE SMART ON THOSE TOPICS, UM, PERIODICALLY TO COME AND GIVE US AN UPDATE SINCE THOSE ARE, THOSE ARE THE TWO CATEGORIES THAT WE CAN'T, UM, TAKE CARE OF INTERNALLY.
AND IF WE DO WANT TO INVITE THOSE FOLKS OR GET AN UPDATE FROM THEM OCCASIONALLY, WHAT, WHAT ARE WE LOOKING FOR? HOW, HOW CAN WE SET THEM UP TO, TO GIVE US A GOOD UPDATE? UM, AND THAT'S, THAT'S FOR THE COMMISSION TO DISCUSS OR CONSIDER.
AND COULD YOU, COULD YOU GIVE US THE DOLLARS AMOUNT, DOLLAR AMOUNTS FOR HEALTH AND HOUSING? UM, THEY HAVE, OUT OF THE ACTIVE BONDS, I'M SHOWING 720 MILLION AS A TOTAL PROGRAM.
AND LOOKING AT MY CHARTS HERE, UM, 270 GIVE OR TAKE, HAVE BEEN SPENT.
UM, AND THIS IS FOR BOTH OF THEM TOGETHER OR FOR INDIVIDUALLY? SO THE 2, 720 IS THE SCOPE OF AFFORDABLE HOUSING, HOUSING, BOND AND HEALTH IS AT ABOUT 27 MILLION.
AND THOSE, THAT BAR CHART BEING SHOWN SHOWS HOW MUCH THAT'S BEEN SPENT AS OF THE END OF, UH, FISCAL YEAR 23, HOW MUCH IS IN ENCUMBERED AND HOW MUCH IS STILL AVAILABLE.
TO REFRESH MY MEMORY, UM, IS THE AFFORDABLE HOUSING BOND THE ONE THAT WAS SPENT AND THEN THE PROJECT WAS INCOMPLETE AND THEN REQUESTED AGAIN BY THE PUBLIC? IS THAT, THAT ONE I DON'T KNOW.
UM, IT WASN'T BECAUSE PROJECTS WERE COMPLETE, IT WAS BECAUSE THEY HAD DONE MORE PROJECT, THEY HAD SPENT THE MONEY AT A, UM, MORE RAPID RATE THAN THE NORMAL, YOU KNOW, SEPARATION BETWEEN BOND ELECTIONS AND, UH, THE ISSUE
[01:10:01]
OF AFFORDABLE HOUSING BEING WHAT IT IS THAT, YOU KNOW, THERE WAS A NEED FOR MORE EXPENDITURES AND THEREFORE ANOTHER BOND ELECTION.THE ISSUE WAS, YOU KNOW, HOW DID THE ISSUE THAT THE, UH, BOND OVERSIGHT COMMISSION RAISED WAS HOW DID WE REACH THIS POINT WHERE WE WERE, WE HAD USED ALL OF OUR BOND AUTHORIZATION WITHOUT A PLAN FOR, UH, REPLACEMENT FUNDING.
I SEEM TO RECALL SOMEBODY SPEAKING, WAS IT IN NOVEMBER OR DECEMBER OF 22, WHO WAS FROM THE PORTABLE HOUSING DEVELOPMENT AUTHORITY? AND THEY WERE AT THAT TIME, UM, SPEAKING ABOUT HOW THEY WENT AND BOUGHT A NUMBER OF, NOT JUST APARTMENT COMPLEXES, BUT ALSO SINGLE FAMILY HOMES IN DISTRICT NINE.
AND THERE WAS AN ARTICLE MAYBE IN KUT, I DON'T THINK THERE WAS A STATE STAND OR SOMETHING LIKE THAT RECENTLY.
'CAUSE THERE'S ONE THAT'S RIGHT DOWN THE STREET FROM ME THAT GOT RENAMED, UH, THAT WAS PURCHASED, UM, IN HYDE PARK.
DOES ANYBODY ELSE RECALL THIS? THIS, UM, HOUSING AUTHORITY COMING AND SPEAKING TO US? SO THIS IS SOMETHING THAT WE DO HAVE, UM, YES, PURVIEW OVER, BUT WE JUST DON'T GET TIMELY UPDATES.
SO IF THEY'RE NOT ON THE DASHBOARD, A MOVE, THERE'S SOMEBODY THAT WE COULD INTERFACE WITH, FROM THAT DEPARTMENT TO KIND OF GET THE SAME, UM, CLASS OF INFORMATION THAT WE, YOU KNOW, FIND IS NECESSARY TO KIND OF MONITOR UNDER THE, UNDER THE WAY WE SCHEDULE PRESENTATIONS.
IN THE PAST WHERE WE WENT THROUGH DEPARTMENT BY DEPARTMENT, WE WOULD RUN ACROSS HOUSING, YOU KNOW, EVERY SO OFTEN.
IF WE, IF WE DON'T, IF WE AREN'T GONNA, IF WE'RE NOT GOING TO ARRANGE OUR SCHEDULE SO THAT WE GO FROM ONE DEPARTMENT TO ANOTHER, THEN WE ARE GONNA HAVE TO DECIDE HOW DO WE PICK UP HOUSING AND HEALTH, BECAUSE THEY'RE NOT GONNA COME UP UNDER ANY EXAMINATION OF, UH, THIS SCHEDULE THAT WE'RE LOOKING AT NOW.
SO IF WE COULD GET, YOU KNOW, A QUARTERLY UPDATE, AND I DON'T MEAN BY HAVING SOMEONE SHOW UP FOR PRESENTATION, BUT JUST THE DATA ON THE DIFFERENT PROJECTS, HOW MUCH HAS BEEN ALLOCATED, WHERE THOSE PROJECTS ARE.
'CAUSE MOST OF THESE PROJECTS, IT'S $3 MILLION TOWARDS, YOU KNOW, A 15 OR $30 MILLION DEAL.
UH, UH, SO IT'S NOT, I'M NOT GONNA SEE THE SAME THING, BUT I, I THINK WE NEED TO HAVE SOME, SOME INSIGHT AS TO WHERE THAT PROJECT IS.
EVEN THOUGH THE $3 MILLION MAY HAVE ALREADY BEEN COMMITTED, FULLY COMMITTED, AND WE'RE NOT SPENDING THE MONEY, BUT, YOU KNOW, IS THE NEW FOUNDATIONS COMMUNITY APARTMENT COMPLEX THAT WE FUNDED TWO YEARS AGO, IS IT SCHEDULED TO OPEN NEXT YEAR OR IS IT RUN BEHIND? SO IT'S THREE YEARS OUT.
DID THEY RUN OUTTA MONEY? ARE THEY STILL LOOKING FOR FINANCING? YOU KNOW, THE KINDS OF THINGS WE WOULD, UH, BE LOOKING AT IF IT WERE A, A MOBILITY PROJECT.
AND, AND PERSONALLY, I'M LESS CONCERNED ABOUT THE HEALTH ONE BECAUSE OF THE SIZE, BUT THE AFFORDABLE HOUSING BONDS, AT LEAST ON, AS SHOWN ON THIS SIDE, ARE OUR SECOND LARGEST, UM, BOND PACKAGES ALL TOGETHER.
AND THEN WE CAN, WE CAN ASK THE, HAVE THE DEPARTMENT TO COME IN PERIODICALLY OVER THE AFFORDABLE HOUSING DEPARTMENT TO COME IN AND, AND TALK TO US AS NEEDED.
I, I WAS GONNA ADD THE, THE CAPITAL DELIVERY SERVICES DEPARTMENT HAS ALREADY COMMITTED TO GIVE US A WRITTEN PROGRAM SET FOR ON A QUARTERLY BASIS.
AND DID YOU HAVE A, A RECOMMENDATION ON WHEN YOU WOULD, WHEN WE MIGHT LOOK AT HOUSING SPECIFICALLY? BLESS YOU.
UH, UH, WHAT I'M SAYING IS I WOULD, IF WE GET, YOU KNOW, SOMETHING IN WRITING, THEN WE CAN FIGURE OUT DO WE NEED TO BRING, YOU KNOW, BRING 'EM IN QUICKLY OR NOT.
UM, YOU KNOW, DO WE PUT 'EM ON IN THE AGENDA FOR TWO MONTHS FROM NOW OR NOT? WHAT, WHAT, WHAT'S, WHAT'S MAKING ME UNCOMFORTABLE IS JUST GETTING AN UPDATE ANNUALLY.
SO LET ME THROW THIS OUT AS A SUGGESTION THAT ON OUR NEXT AGENDA WE COULD REVIEW AND UPDATE, UH, FROM THE HOUSING, UH,
[01:15:01]
FOLKS IN WRITING AND DECIDE THEN WHETHER WE NEED TO SCHEDULE A PRESENTATION.IS THAT, DOES THAT SOUND REASONABLE? YEAH, THAT SOUNDS REASONABLE.
I MEAN, I THINK IT WOULD BE A GOOD PRACTICE, UH, TO ALSO HAVE HEALTH, JUST 'CAUSE WE GOT THE FIVE THAT THE CDS IS TO KEEP AN EYE ON AND IN THOSE TWO ENTITIES THAT ARE OUTSIDE OF ITS PURVIEW.
SO IT'D BE GOOD TO GET A REPORT OF EACH ONE OF THEM, REGARDLESS OF HOW MUCH MONEY THEY'RE ALLOCATED.
OR MAYBE A WRITTEN REPORT FROM HEALTH ALSO NEXT, UH, AGENDA SO WE CAN REVIEW IT AND THEN MAKE DECISIONS.
AND CAN I JUST SAY ONE MORE THING ABOUT THE, OF AFFORDABLE HOUSING? UM, YOU KNOW, TO, TO PIGGYBACK ON WHAT, UH, COMMISSIONER HOR SAID, AND THAT IT IS THE SECOND, UH, LARGEST, UM, UH, OUTLAY HERE.
YOU KNOW, THE, THE INFORMATION THAT THEY NEED TO PROVIDE, I, I FEEL ON A QUARTERLY BASIS DOESN'T NEED TO BE VERY, UM, UH, VERBOSE OR ANYTHING LIKE THAT.
THEY DON'T NEED TO DELVE INTO THE DETAILS OF EACH, UM, PACKAGE THAT THEY HAVE.
SOMETHING SIMPLE LIKE HOW MANY NEW AFFORDABLE HOUSING UNITS CAME ONLINE, QUARTER OVER QUARTER, HOW MUCH EXPENDITURE WAS MADE OVER THAT SAME QUARTER.
AND THEN WE CAN HAVE KIND OF A, A, A RUNNING SCALE OF, OKAY, IS OUR AFFORDABLE HOUSING, UH, OVERSIGHT? YOU KNOW, ARE WE SEEING THAT IT'S GETTING, UH, MORE EFFICIENT, LESS EFFICIENT? AND THEN WE CAN DIRECT WHO WE NEED TO SPEAK WITH IT.
UM, OR WE CAN DIRECT THE DEPARTMENT TO, TO PRODUCE WHO WE NEED TO SPEAK WITH ABOUT WHATEVER FINDINGS THAT WE MAY HAVE.
THAT'S MY ONLY THOUGHT THERE BECAUSE, UM, YOU KNOW, WE DO HAVE LIMITED TIME AND TO GO OVER, YOU KNOW, SOMETHING QUARTERLY THAT'S COULD BE THICK, BUT IF IT'S KIND OF THE SALIENT POINTS, THAT WOULD BE IDEAL.
[3. Capital Project Information Available from Project Health Assessments]
DISCUSSION ITEM THEN THAT I'M GONNA BACK US UP TO IS A OKAY.I WANNA TALK A LITTLE BIT ABOUT WHAT WE'RE DOING AS A DEPARTMENT WITH SOMETHING CALLED A PROJECT HEALTH ASSESSMENT AND HOW, HOW I THINK THAT OR POSSIBILITIES IN USING THAT INFORMATION TO INFORM THIS COMMISSION.
UM, UH, THERE IS SOME CROSSOVER FROM WHAT WE WERE TALKING ABOUT BEFORE WITH THE DASHBOARDS.
SO, UM, LET ME GIVE YOU AN OVERVIEW OF WHAT WE'RE DOING AS A DEPARTMENT AND GET YOUR THOUGHTS ON, UM, IF THAT'S APPLICABLE, IF THE INFORMATION THAT COMES OUT OF THOSE CAN BE USEFUL TO, TO THIS GROUP.
SO, AS AN OVERVIEW, UM, THIS DOES TOUCH ON SOMETHING WE TALKED ABOUT A LITTLE BIT EARLIER.
SO AS A DEPARTMENT, AS A NEW DEPARTMENT, WE DID NOT HAVE ANY STANDING REPORTS NECESSARILY.
WE, THERE WAS NO GROUP, UM, COMMISSION COMMITTEE, YOU NAME IT, THAT WE OWED A UPDATE TO.
ALL OF OUR PRESENTATIONS AND UPDATES WERE ESSENTIALLY, UM, AD HOC.
SO WHEN A, A GROUP OR LEADERSHIP ASKED US FOR AN UPDATE, IT'D BE TYPICALLY BASED AROUND A SPECIFIC, UM, PROJECT OR SET OF PROJECTS PORTFOLIO, UM, A A BOND ISSUE, UM, LOOKING AT THE MOBILITY BOND PROGRAM, OR ARE THERE SIMILAR TRENDS LIKE YOU TALKED ABOUT WHERE PROJECTS ACROSS THE BOARD ARE ALL FACING THE SAME CHALLENGES.
SO WE WOULD THEN RESPOND AND WE'D PREPARE THOSE REPORTS, UM, AS REQUESTED.
SO WE WERE IN KIND OF A INFORMATION POLL, UH, ENVIRONMENT.
WHAT, UM, DIRECTOR SNOW WANTED TO DO EARLY ON IS STILL BE RECEPTIVE AND SUPPORT THOSE KIND OF REQUESTS, BUT ALSO DEVELOP A STANDING, UM, INFORMATION PUSH WHERE WE WOULD START TO STANDARDIZE THE TYPE OF INFORMATION WE WERE TRACKING FOR OUR PROJECTS.
UM, BE ABLE TO SHARE THAT WITH OUR CUSTOMERS, WITH THE SPONSOR DEPARTMENTS THAT OWN THE CITY'S INFRASTRUCTURE, TO BE ABLE TO GIVE THEM AN UPDATE ON THE STATUS OF THEIR PROJECTS.
AND ALSO TO HAVE A FORUM FOR RESOLVING ANY ISSUES.
WHAT WE'VE SETTLED ON, OR THE ROAD WE'RE GOING DOWN RIGHT NOW IS A, A MONTHLY PROJECT HEALTH ASSESSMENT.
AND WE'RE IN THE PILOT STAGE RIGHT NOW.
UM, I'LL, YEAH, LEMME TALK THROUGH THE POINTS HERE, BUT WHAT THE CONTENT OF THESE UPDATES ARE NOW THAT THEY'RE STANDARD, IT'S GONNA LOOK A LITTLE BIT DIFFERENT THAN WHAT YOU'D SEE ON A PUBLIC DASHBOARD.
AND I THINK SOME OF THE COMMISSION MEMBERS ALREADY, UH, ALLUDED TO THAT, THAT THERE'S GONNA BE SOME THINGS INTERNALLY THAT WE HAVE TO TALK ABOUT OR DIG INTO JUST TO, UM, WORK THROUGH THE CHALLENGES OF A PROJECT THAT AREN'T NECESSARILY, UM, THINGS THAT THE, THE PUBLIC OR LEADERSHIP'S GONNA BE INTERESTED
[01:20:01]
IN.BUT WE, WE HAVE TO GET INTO THOSE DETAILS TO REACH A RESOLUTION.
SO THE CONTENT AS, UM, AS CONFIGURED RIGHT NOW IS WE PROVIDE A, A VERY HIGH LEVEL, UM, PORTFOLIO LEVEL REVIEW, WHICH IS REALLY JUST A FINANCIAL SNAPSHOT OF THE ENTIRE, UM, PROGRAM.
WE DON'T DO THIS CIP WIDE BECAUSE THAT WOULD BE SO, UM, ALL ENCOMPASSING TO ALMOST MAKE IT MEANINGLESS.
SO OUR HIGHEST LEVEL IS PROBABLY ON, UM, BOND SEGMENTS AND WE'LL, WE'LL LOOK AT THE MOBILITY PROGRAM HERE IN A MOMENT.
THAT'S ABOUT AS HIGH OF A PORTFOLIO AS WE CAN HAVE A MEANINGFUL DISCUSSION.
UM, WE GO DOWN TO THE NEXT STEP, WHICH IS, UH, PROGRAM LEVEL REVIEW.
SO THE, THE NEXT, UM, LAYER OF COMPLEXITY.
SO WITHIN THE OVERALL MOBILITY PROGRAM, WE WANNA LOOK AT, UM, SIDEWALKS AND URBAN TRAILS, UM, SAFE STREETS, YOU NAME IT.
AND THEN FINALLY, WE, WE END UP WITH A INDIVIDUAL PROJECT BY PROJECT REVIEW OF KEY PROJECTS IN THAT PORTFOLIO.
UH, THE PURPOSE OF HAVING, AND RIGHT NOW WE'VE SETTLED ON A MONTHLY UPDATE.
UM, THE PURPOSE OF HAVING THIS, AND IT, IT'S A TWO HOUR MEETING RIGHT NOW, IS TO ONE, JUST PROVIDE THAT STATUS UPDATE.
SO LOOK AT ARE WE ON SCOPE, SCHEDULE, BUDGET ARE, HOW ARE WE TRACKING ACCORDING TO OUR PLAN? BUT THEN TWO IS TO ACTUALLY OPEN UP TO, UH, MEANINGFUL DIALOGUE.
SO ALLOW THE, THE CUSTOMER, THE SPONSOR DEPARTMENT TO ASK US QUESTIONS TO HAVE THE INDIVIDUAL PROJECT MANAGERS WHO ARE MANAGING THOSE SPECIFIC PROJECTS BE ABLE TO GIVE REAL TIME FEEDBACK.
AND THEN TO INVITE SOME OF THE THIRD PARTY PARTICIPANTS THAT OWN CITY PROCESSES LIKE PERMITTING, LIKE REAL ESTATE.
UM, THEY'RE IN THE ROOM LISTENING TO THE DISCUSSION SO THAT IF THERE'S SOMETHING THEY CAN HELP WITH TO, UM, HELP MOVE A PROJECT ALONG, THEY'RE RIGHT THERE AND THEY CAN INTERACT WITH US.
SO, UM, THE INITIAL PILOT GROUP WE'VE BEEN WORKING WITH SINCE LATE LAST YEAR IS TRANSPORTATION PUBLIC WORKS DEPARTMENT.
AND THE SUBJECT HAS BEEN THE MOBILITY BOND PROGRAM WE ENVISION OVER THE COURSE OF THIS YEAR, UM, OPENING UP THE, THE LENS A LITTLE BIT.
THE, THE NEXT TEAM THAT WE WANNA START INCLUDING OR SCHEDULING UPDATES WILL BE, UM, PARKS AND THEN ALL REMAINING, UM, ALL REMAINING DEPARTMENTS THAT HAVE SOME BOND INFRASTRUCTURE TO GIVE THEM THESE SAME UPDATES.
AND THEN ULTIMATELY WE WANT TO HAVE THESE UPDATES WITH ALL OF OUR CUSTOMERS, WHETHER BOND FUNDED, REVENUE GENERATED, UM, YOU NAME IT, AND HAVE THE STANDARD UPDATE WHERE THEY KNOW ONCE A MONTH WE'RE GONNA COME TO THE TABLE, WE'LL, FROM OUR DEPARTMENT WHO ARE DELIVERING THE PROJECTS TO OUR CUSTOMERS WHO ARE RECEIVING THE PROJECTS, HOW ARE THINGS GOING, ANSWER ANY QUESTIONS AND BE ABLE TO RESOLVE ANY ISSUES.
SO THAT'S WHAT THESE PROJECT HEALTH ASSESSMENTS ARE ALL ABOUT.
AGAIN, WE'RE STARTING WITH THAT LIMITED, UM, MOBILITY BONDS, AND AS WE GET THAT JUST RIGHT, WE'LL OPEN UP AND START BRINGING IN SCHEDULING THE ADDITIONAL MEETINGS.
UM, BY THE END OF THIS YEAR, WE'RE GONNA BE PRETTY BUSY THE LAST TWO WEEKS OF EVERY MONTH HAVING, YOU KNOW, PROBABLY EVERY OTHER DAY A A PRETTY LENGTHY MEETING.
BUT WE'D RATHER INVEST THE TIME AND DO THAT ONCE A MONTH AND PUSH ALL THAT INFORMATION OUT AND HAVE THOSE CONVERSATIONS SO WE DON'T HAVE AS MANY OF THOSE AD HOC REQUESTS.
SO THAT'S THE ROAD WE'RE GOING DOWN RIGHT NOW.
WE'RE SCHEDULED TO HAVE A, UM, OUR NEXT UPDATE WITH, UH, TPW, UM, DUE TO A CONFLICT, IT WAS PUSHED TO THE FIRST WEEK OF FEBRUARY.
SO WE'LL, WE'LL HAVE THAT UPDATE AND WE WILL PROBABLY START SETTING UP THE ONES FOR PARKS AND REC, UM, IN THE EARLY SPRING BY MARCH OR SO.
SO HERE'S, HERE'S A SNAPSHOT OF THE DATA THAT WE GO THROUGH.
SO RIGHT NOW, WHEN, UM, TBW SITS DOWN AND WE LOOK AT THE OVERALL MOBILITY PROGRAM, WE START OFF WITH THIS VERY HIGH LEVEL LOOK.
UM, THE MOBILITY PROGRAM INCLUDES BONDS FROM 2016 FROM 2018, AND FROM 2020 IT'S A TOTAL OF $1.3 BILLION.
SO WE CAN SHOW THEM AT THE, YOU KNOW, 20,000 FOOT LEVEL, HERE'S HOW, HERE ARE THE STEPS AND HOW THOSE FUNDS WERE ALLOCATED TO YOU THROUGH THOSE THREE BONDS.
HERE'S WHAT OUR PLAN SPEND WAS TO DELIVER ALL THE PROJECTS THAT WE SAID WE COULD ACCOMPLISH.
AND HERE'S HOW WE'RE ACTUALLY COMING AT, YOU KNOW, THIS SNAPSHOT IN TIME.
AND THEN FORECAST OUT BASED ON OUR SPEND PLAN AND OUR, WHEN WE EXPECT CONSTRUCTION TO START TO FINISH FOR ALL THE PROJECTS IN THIS PORTFOLIO, HERE'S HOW WE ARE GONNA GET TO THE FINISH LINE.
SO WE UPDATE THIS ONCE A MONTH AND HOPEFULLY OUR ACTUALS ARE TRACKING ALONG WITH THE PLANNED.
SO WE START WITH THIS, WHAT DO YOU THINK, UM, AS WE DIVE DOWN DEEPER INTO THE SUBJECT MATTER EXPERT OR SUBJECT MATTER, THE NEXT STAGE IS LOOKING AT THE, UM, PROGRAM ELEMENTS.
SO FOR THE 2016 BOND, THERE'S THE 20 18 20 20, WE HAVE A SIMILAR UPDATE LIKE THIS.
WE'LL GO THROUGH THE NINE COMPONENTS OF THE MOBILITY PROGRAM AND WE'LL
[01:25:01]
GIVE AGAIN, THAT HIGH LEVEL SNAPSHOT.SO OUT OF THAT $720 MILLION, 2016 MOBILITY BOND, HERE'S HOW IT BREAKS OUT FOR THESE ELEMENTS.
AND THEN AGAIN, WE CAN GIVE THAT HIGH LEVEL, UM, HERE'S HOW MUCH WE'VE SPENT, HERE'S WHAT'S OBLIGATED.
UM, WE CAN ADD OR SUBTRACT AWAY TO SHOW FUNDS THAT ARE STILL LEFT, WHAT'S ENCUMBERED, WHAT'S ACTUALLY SPENT.
UM, THERE'S LOTS OF WAYS TO SLICE AND DICE IT, BUT THIS IS WHAT WE'VE AGREED TO WITH OUR TPW IS OUR AUDIENCE.
THIS IS IN VALUABLE INFORMATION FROM THEM.
AND THEN THE FINAL AND THE LONGEST PART OF EACH OF THESE UPDATES IS GOING THROUGH INDIVIDUAL PROJECTS.
SO WITHIN THE MOBILITY PROGRAM, THERE ARE, UM, DOZENS OF INDIVIDUAL LARGE PROJECTS.
WE DON'T HAVE TIME EVERY MONTH TO GO THROUGH AND, AND TALK IN GREAT DETAIL ABOUT EACH ONE.
SO WHAT WE'VE SETTLED ON, UM, A GOOD WAY OF DOING BUSINESS WITH TPW IS ASK FOR THEIR PRIORITIES.
SO GIVE US OUR TOP FIVE OR SIX PROJECTS.
SO EACH MONTH WE MEET WITH THEM, WE'LL DRILL DOWN TO THESE SPECIFIC PROJECTS, WE'LL HAVE THOSE PROJECT MANAGERS AVAILABLE TO GIVE AN UPDATE TO ANSWER QUESTIONS.
AND THIS IS WHERE SOME OF THE, THE DETAILS ARE, UM, THAT WE WORK THROUGH.
SO FOR THE SPICEWOOD SPRINGS, UM, PROJECT, HERE ARE A LOT OF THOSE KEY MILESTONES.
UM, WHERE, WHERE IS THERE AN ISSUE? THIS IS SOME OF THE BLACK AND WHITE, UM, HARD DATA, BUT THE PROJECT MANAGER WILL ALSO BE PREPARED TO TALK ABOUT, UM, SOME QUALITATIVE THINGS.
ARE THERE, IS SOMETHING BEING HELD UP IN PERMITTING FOR A LONG TIME? IS THERE A SPECIFIC ISSUE BECAUSE OF, UM, UH, COMMUNITY INVOLVEMENT OR PUBLIC INFORMATION THAT NEEDS TO GET OUT THAT'S, UM, BECOMING AN ISSUE WITH THE PROJECT SO THEY CAN TALK THROUGH ALL THE DETAILS.
SO THAT'S, THAT'S KIND OF THE DRILL DOWN FROM THAT VERY HIGH LEVEL AS A PROGRAM OR AS A PORTFOLIO, HOW DO THINGS LOOK INDIVIDUAL SECTIONS, UM, WITHIN THE BOND, HOW ARE THEY COMING? AND THEN LET'S FOCUS ON SPECIFIC PROJECTS EACH MONTH AND KIND OF ROTATE THROUGH.
SO OVER THE COURSE OF A QUARTER, WE HIT PROBABLY ALL 20 OF THEIR KEY PROJECTS.
SO THAT'S, THAT'S WHAT WE'VE STARTED TO DO.
AGAIN, WE, THERE'S WELL OVER 500 CAPITAL PROJECTS IN OUR TOTAL PORTFOLIO, UM, SEVERAL HUNDRED BOND PROJECTS.
SO WE KNEW WE COULDN'T TAKE IT OUT ALL AT ONCE.
WE'RE SELECTIVELY GOING AFTER THE MOBILITY FIRST, JUST 'CAUSE IT'S THE HIGHEST DOLLAR VALUE.
UM, SOME OF THE HIGHEST VISIBILITY PROJECTS OUT THERE RIGHT NOW.
UM, AND THEN WE'LL BE EXPANDING AS WE GET IT RIGHT WITH ONE GROUP, WE'LL START BRINGING IN THE OTHER.
SO THAT'S HOW WE'RE GROWING THIS.
SO BRINGING IT BACK TO THE COMMISSION THEN, UH, THE TOPIC FOR DISCUSSION, WE DON'T HAVE TO GO LINE BY LINE THROUGH ANY OF THIS, IS KNOWING THAT WE ARE, WE HAVE THAT, UM, PLATFORM OR THAT FORUM INTERNALLY.
WHAT INFORMATION WOULD YOU LIKE US TO PROVIDE TO THIS GROUP? UM, SO THAT YOU CAN DO SOME OF THE THINGS THAT ARE LISTED THERE.
HOW, IF WE FIND THAT THERE'S PERMITTING ISSUES THAT ARE SLOWING DOWN ON PROJECTS ACROSS THE BOARD AND THEY'RE BASED ON SOME, AN ASPECT OF CODE THAT WE COULD HAVE A SUGGESTION TO, TO CHANGE OR TO UPDATE OR MAKE A DIFFERENCE ON, AND THAT WOULD FREE UP SOME THINGS.
THAT'S A, THAT'S A GREAT THING.
THE COMMISSION WOULD PROBABLY WANT TO KNOW.
UM, THAT FIRST BULLET TALKS ABOUT NOT NECESSARILY THE PROJECTS THAT ARE CURRENTLY IN CONSTRUCTION NOW, BUT LOOKING FORWARD, HOW DO WE SHARPEN AND BETTER DEFINE THE PROJECTS BEFORE THEY GO FORWARD SO THAT WHEN WE'RE REVIEWING THEM, IT'S A LOT EASIER TO MANAGE 'EM THROUGH.
UM, SO THAT TOOL IS AVAILABLE.
THAT FORM IS MEETING RIGHT NOW.
I WOULD OFFER UP, UM, TO PROVIDE THE, THE INFORMATION THAT COMES OUT OF THOSE UPDATES THAT WE'RE LOOKING AT AS A CITY STAFF TO THIS GROUP, IF THERE'S A BENEFIT TO THAT TOO.
UM, ALONG WITH THE REPORT, WE ALREADY TALKED ABOUT DOING THAT PURPOSE BUILT INQUIRY INTO OUR ERI SYSTEM.
UM, THIS WON'T PAINT THE ENTIRE PICTURE BY ANY MEANS RIGHT NOW 'CAUSE WE'RE FOCUSED IN NARROWLY ON THE MOBILITY PROGRAM.
BUT WE COULD CERTAINLY, UM, OUTBRIEF THIS GROUP ON HOW THAT'S LOOKING.
AND THEN AS WE EXPAND OUT THROUGHOUT THE YEAR, PROVIDE THOSE UPDATES.
UM, I WOULDN'T SUGGEST GIVING THE ENTIRE PRESENTATION BECAUSE AGAIN, THAT THAT LEVEL OF DETAIL, UM, OR IT'S AVAILABLE.
I MEAN CERTAINLY THE PRESENTATIONS THAT WE DISCUSS, UM, CAN BE ADDED, UM, AS A ATTACHMENT OR AVAILABLE TO, TO THE COMMISSIONERS TO REVIEW AT THEIR LEISURE.
BUT I COULD GIVE SOME OF THE KEY POINTS OR THE HIGHLIGHTS FROM THE PREVIOUS MONTH'S PROJECT HEALTH ASSESSMENT AS ONE OF THE AGENDA ITEMS AT THIS MEETING IF, UM, IF THERE'S SOME VALUE THERE TOO.
ANY, ANY THOUGHTS, QUESTIONS, UM, RECOMMENDATIONS FOR HOW TO INTEGRATE THAT PROCESS.
I HAD A QUESTION ON THE, ON YOUR FIRST CHART, JUST A, A QUESTION ABOUT WHAT, HOW DO YOU DEFINE THE BASELINE
[01:30:01]
SPEND? THOSE ARE THE INITIAL SPEND PLANS THAT WERE ALLOCATED TO THE PROJECT.SO THIS GOES BACK TO ONE OF OUR EARLIER DISCUSSION ITEMS. IF, IF THE PROJECT WAS APPROVED WITHOUT HAVING THAT VERY CLEAR DEFINITION OF WHAT THE ESTIMATE'S GONNA BE, WHAT THE SCOPE AND SCHEDULE ARE, THEN THAT INITIAL SPEND PLAN IS NOT GONNA BE VERY ACCURATE UNTIL WE GET MUCH FURTHER DOWN THE ROAD IN THE PROJECT DEVELOPMENT.
IF WE INVEST THE TIME UPFRONT WHERE AS SOON AS A PROJECT IS APPROVED FOR, UM, INCLUSION ON A, A BOND ISSUE, WE KNOW THAT THIS IS WHAT THE SCHEDULE IS GONNA BE.
HERE'S WHERE IN THE PROJECT LIFETIME WE'RE GONNA BE SPENDING THOSE DOLLARS, WE CAN HAVE A MUCH BETTER OR, OR MORE ACCURATE BASELINE.
SO THESE PROJECTIONS WERE PROBABLY, UM, BEST GUESS AT THE TIME UNDERSTANDING ABOUT THE SCOPE OF THE PROJECTS THAT WERE INCLUDED IN THOSE VARIOUS BONDS.
HERE'S HOW WE PROJECT BASED ON SIMILAR PROJECTS OF SCOPE, HISTORIC PROJECTS WE'VE DONE BEFORE.
HERE'S ABOUT HOW LONG IT TAKES, HERE'S ABOUT THE RATE AT WHICH WE SPEND.
SO WE PLUG THOSE PARAMETERS INTO THE PROJECT PROJECTION.
SO BASELINE SPEND WOULD, IT WOULD BE THE ORIGINAL ESTIMATE? YES, SIR.
AND THEN THE, UH, THE PLAN TO SPEND THAT'S UPDATED, UM, ANNUALLY, AS THAT YEAR'S BUDGET COMES OUT, WE WILL, OUR PROGRAM MANAGERS WILL, BASED ON THEIR PROJECTIONS FOR THAT YEAR, DEPENDING ON WHERE THEY ARE IN THE CYCLE IN DESIGN OR IN CONSTRUCTION, THEY'LL LAY OUT WHAT WHAT THEY THINK THAT PLAN SPEND IS, UM, GOING FORWARD.
SO THAT NUMBER ADJUSTS ANNUALLY.
THE, THE, SO THE ORIGINAL ESTIMATE, I'M LOOKING AT WHERE WE ARE IN 2024 MM-HMM.
AND WE ARE, THE ACTUAL SPEND IS BEHIND THE ORIGINAL ESTIMATE.
BUT, UM, THE PLANNED SPEND IS ABOVE THE ORIGINAL ESTIMATE.
UH, WHY THE PLAN SPEND IS ABOVE THE ESTIMATE.
'CAUSE THE ORIGINAL ESTIMATE PROJECTED CERTAIN EXPENSES WOULD KICK IN, UM, ACCORDING TO WHERE WE THOUGHT THE PROJECT WOULD BE AT THAT STAGE.
UM, SOME OF THOSE COSTS HAVE MOVED TO THE LEFT.
WE PAID OUT THOSE EXPENSES EARLIER THAN WE THOUGHT WE WOULD IN THE PROCESS.
SO WE'VE SPENT MORE IN EARLY PROJECT STAGES THAN ANTICIPATED.
UM, SO THAT THOSE LINES SHOULD CONVERGE GOING FORWARD.
WE'RE STILL OPERATING UNDER THE SAME TOTAL BUDGET.
JUST WHERE THOSE EXPENSES HIT ALONG THAT CURVE ARE, ARE NOT IN ALIGNMENT.
SO FOR THE EXAMPLE THAT YOU GAVE OF LIKE LOOKING AT THE SPICEWOOD SPRINGS MM-HMM.
UM, YOU ALL MENTIONED THAT YOU WOULD, UH, BRING A FEW KEY PEOPLE TO SPEAK EACH WEEK ON A FEW CERTAIN PROJECTS INSTEAD OF LIKE ALL OF THEM, WHICH TOTALLY MAKES SENSE.
UM, BUT AS WE, AS THE COMMISSION, LIKE SEE THINGS OR HEAR THINGS FROM OUR CONSTITUENCIES OF LIKE, HEY, I HAVE A QUESTION ABOUT THIS PROJECT GOING ON IN MY NEIGHBORHOOD.
CAN WE REQUEST SPECIFIC PEOPLE COME SPEAK? YEAH, OF COURSE.
AND, AND LET'S TALK ABOUT THE PROCESS FOR DOING THAT.
UM, I MEAN YOU CAN ALWAYS, WE CAN ALWAYS DO IT AT THE END OF THE MEETING.
SO WHAT DO YOU WANT ON THE NEXT AGENDA? RIGHT? CAN I ALSO EMAIL NICOLE WHEN SHE SENDS OUT THE INVITE REQUEST OR EMAIL HER AT ANOTHER TIME? YEAH, EXACTLY.
DOES IT, I GUESS MY QUESTION IS LIKE, DOES A REQUEST NEED TO BE LIKE WITHIN THIS PUBLIC SPACE OR CAN I REQUEST BE SOMETHING THAT LIKE I EMAIL ONE OFF? NO, UH, THE, WHAT I WAS GONNA SUGGEST IS THAT COMMISSIONS CAN ALWAYS, UH, MAKE A REQUEST FOR SOMETHING ELSE FOR THE NEXT AGENDA DURING THE MONTH IN BETWEEN MEETINGS.
UM, WHAT I, IT DOESN'T REALLY MATTER TO ME WHETHER YOU REQUEST IT FROM NICOLE AS LONG AS WE HAVE A PROCESS OF, UH, I WOULD LIKE TO BE KEPT INFORMED OF WHAT THE AGENDA'S LOOKING LIKE SO THAT WE DON'T END UP WITH TOO MUCH ON, MORE ON THE AGENDA THAN WE'RE GONNA BE ABLE TO GET TO.
BUT, BUT WE CAN FIGURE, WE CAN FIGURE THAT OUT BETWEEN US.
'CAUSE I GO OVER THE AGENDA WITH THEM BEFOREHAND ANYWAY.
SO YOU COULD, YOU COULD EITHER EMAIL
[01:35:01]
NICOLE DIRECTLY IF THAT'S OKAY WITH THE TWO OF YOU.YOU CAN EMAIL ME OR YOU CAN COPY ME ON THE EMAIL.
HOWEVER, WHATEVER IS EASIEST EASING IN EMAILS.
THE, THE LOOKING AT SPICEWOOD SPRINGS, UM, THE ONE THAT, THE, THE THING THAT I'M NOT SEEING ON HERE IS HOW SPICEWOOD SPRINGS IS, UM, PROGRESSING AS OPPOSED TO WHAT WE ORIGINALLY PROJECTED.
I'M NOT SURE HOW I WOULD GET A VIEW OF HOW IT'S PROCEEDING, BUT AS IN COMPARISON TO ORIGINAL PROJECTION FROM THESE NUMBERS.
IF THAT'S WHAT I WAS TRYING TO DO IT, IT, THAT, AND I THANK YOU FOR THAT FEEDBACK.
SO IN THE PHA SETTING, IN THOSE FORMS WHERE WE'RE MEETING WITH TPW AND GOING THROUGH THINGS, THIS DATA MAY BE PROVIDED.
WE'RE ALL LOOKING AT THOSE NUMBERS, BUT THE PROJECT MANAGERS THERE SO THEY CAN RESPOND TO THOSE QUESTIONS KIND OF ON THE FLY.
HERE'S, HERE'S THE ANSWER, HERE'S WHAT I'VE GOT.
UM, IDEALLY FOR WHETHER ULTIMATELY IT'S GONNA GO ON A DASHBOARD OR FOR A GROUP LIKE THIS WHERE THE MATERIAL NEEDS TO STAND ALONE, UM, WITHOUT THAT EXPLANATION, THOSE TYPE OF QUESTIONS ARE, ARE GREAT.
AND HOW CAN WE TELL THAT STORY ON A, ON A SLIDE OR ON A TABLE THAT UM, INDICATES THAT.
SO EVEN IF THE PRESENTER'S NOT AVAILABLE TO ANSWER THE QUESTIONS, IT'S MORE INFORMATIVE.
SO, SO I THINK WHAT THE ISSUE THAT WE'RE GETTING TO IS THE DIFFERENCE BETWEEN MANAGEMENT, WHICH IS WHAT YOU'RE DOING YEAH.
AND OVERSIGHT, WHICH IS WHAT OUR ROLE IS EXACTLY.
UM, THE HAVING THE MONTHLY MEETINGS, YOU KNOW, HAVING HAD THAT JOB MYSELF IN THE PAST, HAVING THOSE MONTHLY MEETINGS I THINK IS ABSOLUTELY KEY TO MANAGING THE PROJECT.
BUT AS YOU SAID, THERE'S A LOT OF DISCUSSION IN THOSE MONTHLY MEETINGS THAT OBVIOUSLY THE, YOU KNOW, COMMISSION'S NOT GOING TO SURE BE, UM, NOT GONNA BE ACCESSIBLE.
SO HOW DO WE SUMMARIZE THAT IN A WAY THAT THE COMMISSION CAN EXERCISE THE OVERSIGHT ROLE? OKAY.
AND I THINK PROBABLY THE, THE KEY, THE KEY ISSUE IN OUR DISCUSSION ALL AFTERNOON SEEMS TO BE HOW ARE WE PROGRESSING IN COMPARISON TO THE ORIGINAL, UM, PROJECTION MM-HMM
THAT THE SECOND PIECE OF THAT IS WHAT REALLY COMES FROM THAT FACE-TO-FACE DISCUSSION.
COMMENTS FROM COMMISSIONERS? THE ONLY THING THAT I WOULD ADD IS THAT, UM, AS WE WENT ON IN THE SLIDES, THERE WAS THE ONE THAT SAID, OH WELL YEAH, IT WAS A SUGGESTION I GUESS FROM, UH, FROM MR. GRACE HERE THAT SAID, YEAH, MAYBE UH, WE DO HAVE A PROBLEM WITH THE PERMITTING PROCESS OR MAYBE THERE IS A PROBLEM WITH CODE THAT COULD GET EXPEDITED OR THEY COULD EXPEDITE A LOT OF THESE UH, PROJECTS.
AND THAT DEFINITELY WOULD BE SOMETHING THAT I WOULD LIKE TO, UM, HEAR WHENEVER WE DO HAVE, UM, STAFF COME OR COME AND SPEAK AS SUGGESTIONS LIKE THAT.
AND KIND OF ALONG WITH THEME, I WOULD LIKE TO SEE, UH, I GUESS LIKE IT'S HARD TO GAUGE, BUT I MEAN, I GUESS PROJECT IMPACT, RIGHT? LIKE THE, WHAT THIS BOND WAS, YOU KNOW, FUNDED TO RESOLVE.
IS IT ACTUALLY RESOLVING IT? IS, ARE THESE PROJECTS DOING THAT? WELL, I MEAN I WOULD LOVE TO SEE SOMETHING LIKE THAT JUST 'CAUSE, I MEAN, IT'S ONE THING TO SAY THAT WE SPENT ALL THE MONEY THAT WE ALLOCATED FOR IT, BUT OURS IS THE MONEY THAT WE ALLOCATED GOING TOWARDS THE RIGHT THING AND IS IT ACTUALLY MAKING THE IMPACT THAT WE EXPECT THAT THAT'S A ULTIMATELY WHAT WE'RE, WE'RE AFTER.
UM, THAT'S GONNA BE, UH, I DON'T WANNA SAY IN A NEGATIVE LIGHT KIND OF A LAGGING INDICATOR.
ULTIMATELY OVER THE COURSE OF THE PROJECT BEING DESIGNED AND CONSTRUCTED, WE'RE REALLY NOT GONNA KNOW THAT THE PROOF IS GONNA BE IN THE PUDDING OF WE NEED A NEW FIRE STATION BUILD BECAUSE THEN WE'LL CUT DOWN ON RESPONSE TIME AND
[01:40:01]
PROVIDE BETTER SAFETY.SO THE TIME WE'RE DESIGNING A BUILDING IT, WE'RE NOT GONNA KNOW ULTIMATELY IF THAT'S GONNA WORK.
IT'S WHEN IT, WE HAND THE KEYS OVER TO THE DEPARTMENT THAT OWNS THAT ASSET AND SAY, UM, A YEAR FROM NOW, CAN YOU COME BACK AND SAY, YES, THIS MET THE NEED TO MANAGE IT.
SO I THINK ABSOLUTELY IT SHOULD BE PART OF THE LONG TERM, UM, MANAGEMENT OF OUR BOND.
SO HERE'S OUR REQUIREMENT, HERE'S THE PROCESS WE GO THROUGH TO GET IT DESIGNED, BUILT AND HANDED OVER, BUT BEFORE WE CLOSE THE BOOKS ON IT, YES, IT ULTIMATELY MET THE NEED OR NEXT TIME WE DO THIS TYPE OF PROJECT, MAYBE HERE'S A BETTER APPROACH TO TAKE BECAUSE IT REALLY DIDN'T PAY OFF AS, AS QUICKLY OR AS WELL AS WE THOUGHT IT WOULD.
SO YEAH, CERTAINLY A A GOOD POINT.
AND ABSOLUTELY, AND I'M COMPLETELY AWARE THAT YOU'LL DEFINITELY BE, YOU KNOW, DEPENDING ON, DEPENDING ON THE PROJECTS LIKE, LIKE, YOU KNOW, RESOLVING SIDEWALKS IN SOMEWHERE, YOU COULD GET A PERCENTAGE ON HOW MUCH GROW.
BUT YOU KNOW, ESPECIALLY FOR YOUR REDUCING TIMES', BE THERE ARE GONNA BE SOME THINGS THAT OVER THE COURSE OF DESIGN AND CONSTRUCTION THAT YOU DO WANT THAT IMMEDIATE FEEDBACK OF WHAT'S THE IMPACT ON TRAFFIC FOR A ROAD PROJECT OR, YOU KNOW, CONSTRUCTION IN THE, IN THE NEIGHBORHOOD OR EFFECT ON PEOPLE USING A PARK.
'CAUSE THERE'S A PROJECT GOING ON THERE.
SO THERE ARE SOME THINGS YOU, YOU MAY WANNA BE INFORMED OF DURING THE TIME THAT WE HAVE IT, BUT A LOT OF IT'S GONNA BE ONCE IT'S ALL SAID AND DONE, IS IT YOU PROVIDING VALUE THAT AS, AS ADVERTISED? YEAH, IT SEEMS TO ME THAT YOUR QUESTION A REALLY GOOD QUESTION.
WHAT IT GETS TO IS HOW GOOD OUR PLANNING IS, HOW, HOW GOOD WE ARE AT, UH, SELECTING THE PROJECTS TO DO, UH, BASED ON THEIR INTENDED OUTCOME AND WHETHER THEY HAVE THE ACTUAL OUTCOME THAT WE HAD HOPED FOR.
WELL I, I WOULD OFFER TO RECAP SOME OF THE THINGS WE TALKED ABOUT TODAY FOR, UM, UNDER FUTURE AGENDA ITEMS, PERHAPS
UM, SO ONE IS I, UM, ASK THE COMMISSIONER TO TAKE A LOOK AT THE, THE LINKS FOR THOSE DASHBOARDS AND WE WILL CLOSE OUT OUR DISCUSSION NEXT MONTH OR NEXT MEETING.
ANY SUGGESTIONS YOU HAVE, UM, THINGS THAT YOU SEE THAT ARE REALLY NICE FEATURES THAT DALLAS HAS MAYBE, OR THINGS THAT YOU LOOK AT OURS AND SAY, HEY, I WISH IT COULD DO THIS.
OR SOMETHING YOU THINK OF YOU, YOU KNOW, INDEPENDENTLY AND SAY, THIS WOULD BE A, A GREAT FEATURE.
LIKE SOME OF THE FILTER OPTIONS THAT YOU MENTIONED.
AND WE WILL CONSOLIDATE THOSE AND AS WE GO FORWARD IN DEVELOPING THAT NEW DASHBOARD, WE WILL CERTAINLY TAKE THOSE INTO ACCOUNT.
UM, AN ACTION FOR ME IS TO GENERATE A, A REPORT OUT OF OUR E CAPRI DATABASE THAT INDICATES THE PROJECTS THAT ARE RUNNING, UM, BEHIND BOND PROJECTS.
SO KIND OF LIMIT THE, THE SCOPE ON WHAT WE'RE PULLING AND DELIVER THAT TO, TO THE GROUP.
SO YOU CAN GET A SENSE OF, UM, IN GENERAL A ACROSS THE BOND PORTFOLIO WHERE, WHERE THINGS STAND.
UM, I WILL, AFTER WE COMPLETE OUR PROJECT HEALTH ASSESSMENT WITH TPW AND MOBILITY THIS MONTH, I WILL LOOK AT HOW I CAN EXTRACT SOME INFORMATION OUT OF THERE TO, UM, PROVIDE THAT OVERSIGHT TYPE OF, UM, LEVEL OF REVIEW AND BRING THAT TO, TO OUR NEXT MEETING AND SAY, HERE'S SOME OUTPUT IN A FORM THAT'S, UM, MEANINGFUL OR LEADS TO THE THE NEXT DECISION OR, YOU KNOW, IS THIS GOING THE WAY IT NEEDS TO GO.
AND WE WILL ALSO EXTEND AN IN, NOT AN INVITE, BUT A REQUEST FOR A, UM, FOR THE DATA OR FOR SOME WRITTEN INFORMATION FROM THE AFFORDABLE HOUSING TEAM AND THE HEALTH TEAM TO LET US KNOW HOW THINGS ARE STANDING WITH THEIR PIECE OF THE PROGRAM.
AND THAT WAY WE CAN DISCUSS IT NEXT MONTH.
AND IF ANY, UM, IF THERE ARE ANY CONCERNS, WE CAN CERTAINLY FOLLOW UP WITH THE INVITE TO BRING 'EM IN PERSON AND, YOU KNOW, GET AN UPDATE FROM THAT WAY.
[FUTURE AGENDA ITEMS]
COMMISSIONERS HAVE ANYTHING TO ADD TO THAT LIST, THOSE TWO REPORTS FROM HOUSING AND HEALTH, UM, HOW FAR, UH, HEAD OF THE COMMISSION MEETING WOULD WE GET? THOSE? I WILL FIND OUT.I, I NEED TO TRACK DOWN THE RIGHT PEOPLE IN THOSE ORGANIZATIONS.
I, I DON'T THINK IT'S TOO HEAVY OF A LIFT.
I, I'D IMAGINE THEY'D BE AVAILABLE, UM, WELL IN ADVANCE.
I MEAN, WHEN I SAY WELL IN ADVANCE, NOT THE MORNING OF, WE SHOULD BE ABLE TO GET THEM TO YOU, YOU KNOW, A WEEK OUT OR SO.
IF THAT'S NOT GONNA BE THE CASE, I'LL, WE WILL LET YOU KNOW SOONER.
SO I, YOU KNOW, JUST AN, UH, SORT OF AN OBVIOUS OBSERVATION, BUT WHAT WE HAVE DONE IS TO, UM, REQUEST SOME INFORMATION IN BETWEEN MEETINGS SO THAT WE CAN MAKE DECISIONS AT COMM BETTER DECISIONS AT COMMISSION MEETINGS.
UM, JUST THE OBVIOUS HERE, WHAT THAT PUTS ON
[01:45:01]
US IS THE OBLIGATION TO REVIEW THAT INFORMATION, UH, PRIOR TO THE MEETING.SO WE'LL BE ABLE TO MAKE THOSE KINDS OF DECISIONS.
AND I THINK I, YOU KNOW, HAS THE, I THINK IT CERTAINLY HAS THE, UM, POSSIBILITY OF A MUCH BETTER USE OF EVERYBODY'S TIME.
ARE THERE ANY OTHER ITEMS FOR THE, UH, COMMISSION BEFORE WE ADJOURN? IS THERE A MOTION TO ADJOURN? MOTION TO ADJOURN? I, THERE'S MOTION TO ADJOURN.
ALL THOSE IN FAVOR INDICATE BY RAISING YOUR HAND AND THE MEETING IS ADJOURNED AT, UH, IS IT 3 53 47.
THANK YOU VERY MUCH EVERYBODY FOR YOUR TIME TODAY.