Sep 18, 2024 Bond Oversight Commission

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I BELIEVE WE HAVE A QUORUM.

[CALL TO ORDER]

AND I WILL ASK, UH, NICOLE TO CALL THE ROLE.

COMMISSIONER CURRY HERE.

COMMISSIONER MCNABB? HERE.

HERE.

COMMISSIONER DIAZ? HERE.

COMMISSIONER DWYER? HERE.

COMMISSIONER GONZALEZ.

COMMISSIONER LUCA? HERE.

COMMISSIONER MCC COURSE? YES.

COMMISSIONER RODRIGUEZ? HERE PRESENT.

COMMISSIONER STANLEY? HERE.

COMMISSIONER REN? PRESENT.

THANK YOU.

SO

[PUBLIC COMMUNICATION: GENERAL]

DO WE HAVE ANYONE SIGNED UP? NO, SIR.

NO.

SECOND ORDER OF

[1. Approval of the minutes of the Regular meeting of the Bond Oversight Commission on August 21, 2024.]

THE COMMISSIONS RECEIVED.

THE MINUTES OF THE LAST MEETING.

UH, BEFORE IN THEIR EMAIL, DOES ANYBODY HAVE ANY CORRECTIONS OR ADDITIONS TO THE MINUTES FOR AUGUST 21ST? SEEING NO CORRECTIONS.

IS THERE A MOTION TO APPROVE THE MINUTES FOR AUGUST 21ST? UH, MOTION TO APPROVE THE MINUTES.

WE HAVE A MOTION.

IS THERE A SECOND? SECOND.

THE MOTION.

UH, WE MOTION IS MADE AND SECONDED.

WOULD YOU CALL THE ROLE AND APPROVAL OF THE MINUTES? COMMISSIONER CURRY? AYE.

COMMISSIONER MCNABB? I ABSTAIN 'CAUSE I WASN'T HERE.

OKAY.

COMMISSIONER DIAZ.

AYE.

COMMISSIONER DWYER? AYE.

COMMISSIONER GONZALEZ.

COMMISSIONER LUCA.

YE AYE.

COMMISSIONER HORS? AYE.

COMMISSIONER RODRIGUEZ? AYE.

COMMISSIONER STANLEY? UH, ABSTAIN AS I WASN'T HERE.

COMMISSIONER RINN? AYE.

SO THE MINUTES ARE APPROVED WITH TWO ABSTENTIONS AND THE NEXT ORDER OF BUSINESS, UH, IS, UH,

[2. Staff Briefing by the Emergency Medical Services Department and the Austin Fire Department on Public Bond Projects]

SO THIS IS A PRESENTATION OF THE FIRE DEPARTMENT'S, UH, 2018 BONDS.

UH, I'M ROBERT OCK.

I'M THE CHIEF ADMINISTRATIVE OFFICER FOR THE FIRE DEPARTMENT.

AND UH, WE'LL JUST GO ON TO SLIDE TWO.

SLIDE ONE.

ALRIGHT, THANK YOU.

SO, WHICH STARTED OFF WITH JUST THE DIFFERENT LEVELS OF, UH, RENOVATION THAT WE'RE DOING TO OUR FIRE STATIONS.

WE HAVE TWO DIFFERENT LEVELS.

ONE THAT'S, UH, FOR BRIEFNESS, IT'S JUST THE RENOVATION OR, UH, REFRESH OF THE STATIONS WE'RE PAINT PLUMBING, UH, HV VS ARE REDONE.

AND THEN THE LEVEL TWO WHERE THERE'S MORE, UH, STRUCTURAL DESIGN DONE TO THE STATIONS.

SO WE HAVE SEVERAL OF THOSE STATIONS THAT WE'RE, WE'RE, WE'RE GOING THROUGH THAT WE'RE IN PARTNERSHIP WITH, UH, PUBLIC WORKS FOR THE LEVEL TWO.

AND FOR THE LEVEL ONE, WE'RE IN PARTNERSHIPS WITH BUILDING SERVICES.

WE'RE JUST, TRADES ARE USED IN RENOVATING THE STATIONS.

UM, I SLIDE THE SECOND SLIDE.

AM I DOING THIS OR DO YOU WANT ME TO DO IT? IF YOU WOULDN'T MIND.

YEAH.

THE SECOND IS JUST THE LEAD.

ALL THESE STATIONS IN RENOVATIONS, UH, ARE ADHERING TO A LEAD AND I BELIEVE THAT'S A SILVER LEAD, UH, LEVEL.

UM, AND THESE ARE THE DEFINITIONS WHERE WE'RE IMPROVING THE ENERGY HEALTH OF THE, OF THE, OF THE STATIONS AND THE MATERIALS BEING USED, THE LAND, THE WATER, UH, SO ALL ALL LEVELS, LEVEL ONE AND LEVEL TWO WOULD TRY TO ADHERE TO THE LEAD SILVER LEAD INTEGRATION FOR THE STATIONS.

AND THE THIRD SLIDE IS JUST IN THE FINANCIAL SIDE OF IT.

UH, WE RECEIVED THE $13 MILLION FOR THE, IN THE 2018 BONDS.

UM, IN THE BONDS.

WE HAD EIGHT YEARS TO SPEND, UM, AS OF SEPTEMBER THE FOURTH.

WE'VE COMMITTED 11.2 MILLION TO, UH, RENOVATION SOME THAT ARE CURRENTLY BEING DONE AND SOME THAT WE'VE ALREADY SPENT.

AND THE FUTURE PLAN FOR THE NEXT COUPLE OF YEARS, WE HAVE $1.8 MILLION LEFT TO SPEND OF THE 2018 BONDS.

SO WE FEEL PRETTY CONFIDENT THAT WE'LL GET THIS DONE.

AND, UH, IN THE NEXT EIGHT, IT IS JUST ONE OF THE, AN EXAMPLE OF, UH, A LEVEL ONE RENOVATION, UH, AT OUR STATION 15 ON 8 29 AIRPORT BOULEVARD WHERE WE REDID THE, THE KITCHEN.

AND, UH, THE SCOPE OF WAS REPLACING

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UH, THE CABINETS, THE FLOORS WERE ALL REFRESHED THE HVAC EQUIPMENT, UH, AND THE WINDOWS ARE ENERGY EFFICIENT.

SO THOSE ARE KINDA THE HIGHLIGHTS OF WHAT WAS DONE THERE.

AND AGAIN, THAT'S A LEVEL ONE RENOVATION.

AND THEN THE SECOND ONE WAS, UH, STATION 18 OR LEVEL TWO, WHERE WE DID QUITE A BIT OF RENOVATION AT THIS STATION.

UH, ONE OF THE MAIN THINGS IS I BELIEVE THE STATION WAS BUILT IN THE SEVENTIES AND IT JUST DIDN'T ACCOMMODATE OUR, OUR ENGINE.

UH, SO WE HAD TO RAISE THE ROOF OF THE ENGINE.

UH, AND THEN WITHIN THE BUILDING, WE BETTER FLOW OF, OF THE, OF THE STATION WAS DONE AND, AND SEVERAL OF THE, UH, PLUMBING AIR CONDITIONING, UM, WAS DONE AND THAT STATION.

SO THAT WAS LIKE I SAY, A LEVEL TWO.

UH, BUT AS FAR AS PRESENTATION, THAT'S WHAT WE HAVE, UNLESS YOU HAVE ADDITIONAL QUESTIONS.

ANY QUESTIONS FROM THE COMMISSION? ONE QUESTION.

IT MAY BE A STEVEN QUESTION.

UM, AT SOME POINT IN TIME, THE CITY STARTED DOING SOME OF THE, UH, FIRE AND EMS CONSTRUCTION WITH NON-VOTER AUTHORIZED DEBT.

IS THAT CORRECT? CER CERTIFICATES OF OBLIGATION? YES, YOUR HONOR.

WE'VE HAD, UH, SEVERAL STATIONS WHERE EMERGENCY STATUS, UH, OR STATION ONE OR STATION THREE, AND OUR STATION 22, STATION ONE HAD ELECTRICAL WIRING THAT STILL HAD CLOTH AS, UH, INSULATION.

AND SO THAT WAS EXTREMELY DANGEROUS STATION.

SO, UH, WE HAD TO DO STATION ONE, AND THEN STATION THREE HAD A BAY THAT WAS, UH, CAVING IN.

SO IT WAS, WE HAD TO DO AN EMERGENCY REPAIR THERE.

AND OUR STATION 22 HAD A FAULTY FOUNDATION WHERE IT WAS CAVING IN.

SO THAT STATION ACTUALLY HAD TO BE REDONE.

BUT, UH, MICHELLE REGA AND ALLISON WILL PROBABLY GIVE YOU MORE DETAIL ON WHAT WAS DONE ON THOSE STATIONS.

BUT YEAH, CERTIFICATES OF OBLIGATION WERE USED TO ADDRESS THOSE EMERGENCY STATIONS.

SO, UM, THEN THAT WASN'T A DECISION TO, TO CHANGE THE FUNDING FOR, UH, FIRE AND EMS PROJECTS OVERALL TO GENERAL OBLIGATION BOND FROM GENERAL OBLIGATION TO NON-VOTER AUTHORIZED DEBT.

IT WAS JUST BECAUSE THESE WERE OF AN EMERGENCY NATURE OR YES, SIR.

THAT'S MY UNDERSTANDING.

YES, SIR.

SOME BOND MONEY WAS USED IN THOSE STATIONS, BUT IT WAS A MAJORITY OF THE STATIONS WERE CERTIFICATES OF OBLIGATION.

OKAY.

YEAH.

I JUST, I DIDN'T UNDERSTAND WHEN, AROUND WHEN THAT WAS DONE.

NO.

THERE, THERE WAS NO CITYWIDE POLICY CHANGE OF SAYING WE'RE GONNA SHIFT FUNDING SOURCES.

IT WAS JUST FOR THAT SPECIFIC CASE.

UNDERSTAND.

YEP.

ANY OTHER QUESTIONS? THANK YOU VERY MUCH.

YOU'RE WELCOME.

YES.

UH, JUST REAL QUICK, UM, I'M SORRY.

WHAT IS THE LATEST, UH, WHAT IS THE LATEST NEEDS ASSESSMENT SAY? UM, AS FAR AS FUNDING GOES TO, TO GET THE STATIONS UP TO PAR AND, UM, YOU KNOW, MAKE THEM THE BEST THAT THEY CAN BE SURE.

SO TO SPEAK.

SURE.

WELL, THERE IS ONE CURRENTLY GOING ON.

WE'RE, WE'RE DEVELOPING A, A REQUEST FOR A NEW, A NEW BOND REQUEST.

UM, AND THAT'S ACTIVELY BEING DONE.

THE STATIONS ARE BEING ASSESSED, UH, THE NUMBER, I DON'T KNOW THEM RIGHT OFF THE TOP OF MY HEAD.

IT IS JUST, IT'S IN PROCESS RIGHT NOW, BUT THERE IS, OKAY.

THERE IS A NEED.

THAT'S GOOD TO KNOW.

YES, SIR.

THANK YOU VERY MUCH.

YES, SIR.

THANK YOU.

THANK YOU.

I JUST GO AHEAD OR DO I GET INTRODUCED? YOU CAN JUMP RIGHT INTO IT.

HI.

HELLO.

MY NAME IS ALLISON STEIN.

I'M WITH THE CAPITAL DELIVERY SERVICES DEPARTMENT, AND I'M THE PROJECT MANAGER FOR SIX FIVE OF THE, UM, EMS FIRE STATION RENOVATION PROJECTS.

AND, UM, GO TO THE NEXT SLIDE.

UM, THIS IS JUST A HIGH LEVEL, UM, UH, SCHEDULE FOR THE PROJECTS.

UH, ALL ARE SCHEDULED TO BE COMPLETED IN NOVEMBER OF THIS YEAR.

NEXT SLIDE.

OKAY.

AND THE, UH, FIRST ONE I'LL GO OVER IS, UH, EMS UH, FIVE STATION, WHICH IS LOCATED AT 57 10 NORTH LAMAR BOULEVARD.

IT'S NEAR KENIG AVENUE OR STREET.

UM, IT'S 85%, UH, COMPLETE CONSTRUCTION.

AND AGAIN, WE'RE GOING TO COMPLETE IN NOVEMBER OF THIS YEAR.

UM, THE ORIGINAL BUILDING AREA WAS 3,280 SQUARE FEET AND WE'RE ENLARGING IT TO 7,834 SQUARE FEET.

UM, IT'S BEING RENOVATED AND ENLARGED TO MEET THE SERVICE NEEDS OF THE COMMUNITY, UH, WHICH HASN'T EXPERIENCED INCREASED CALL VOLUME.

UH, THE PROJECT ADDS A VEHICLE BAY FOR A SECOND AMBULANCE AND EXPANDS LIVING QUARTERS TO HOUSE A SUPERVISOR AND PERSONNEL FOR THE SECOND AMBULANCE.

UH, IN ADDITION, UPGRADES ARE BEING MADE TO MEET CURRENT A DA AND

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UM, THE PROJECT IS TARGETED TO ACHIEVE LEAD SILVER CERTIFICATION, UM, AND I'VE GOT SOME PHOTOS THERE, UM, OF THE, THE, UH, PRE-RENOVATION, UH, FACILITY AND THEN ALSO, UH, SOME RENDERINGS OF THE, UH, COMPLETED FACILITY.

UH, I'LL GO ON TO THE SECOND PROJECT THAT I'M MANAGING, WHICH IS EMS FIVE.

UH, I'M SORRY, YOU MISSED ONE, WHICH IS LOCATED AT 36 16 SOUTH FIRST STREET.

UH, CONSTRUCTION IS, UH, 82% CONSTRUCTION, UH, COMPLETE.

AND, UM, THE ORIGINAL BUILDING AREA WAS 3,260 SQUARE FEET.

AND THE, UM, BUILDING AREA FOR THE CURRENT RENOVATION IS 5,094 SQUARE FEET, UH, SIMILAR TO THE PREVIOUS, UH, PROJECT I JUST DESCRIBED.

UM, WE'RE INCREASING, UH, TO MEET THE NEEDS OF THE COMMUNITY.

AND, UH, AT A SECOND VE UH, AT A SECOND VEHICLE BAY, UH, FOR A SECOND AMBULANCE, UH, EXPANDING THE LIVING QUARTERS AND, UH, OF COURSE MEETING CURRENT A DA AND FIRE CODE REQUIREMENTS AS AS IN ADDITION TO ADEQUATE BATHROOMS FOR GENDER EQUITY AND, UH, LIKE ALL OF THE OTHER PROJECTS THAT THIS PROJECT IS TARGETED TO ACHIEVE LEAD SILVER CERTIFICATION.

AND THEN I HAVE SOME PHOTOS ON THE SCREEN THERE, UH, UH, BEFORE PHOTO AND THEN RENDERINGS OF THE, UH, COMPLETED FACILITY ALONG WITH, UH, A DEPICTION OF THE ARTWORK.

THE NEXT STATION I'M GOING TO TALK ABOUT IS, UH, EMS, UH, STATION SEVEN, FIRE STATION EIGHT.

UM, IT'S LOCATED AT 89 89 RESEARCH BOULEVARD.

IT'S, UH, 83, UH, PERCENT COMPLETE WITH CONSTRUCTION.

THE ORIGINAL BUILDING AREA WAS 9,290 SQUARE FEET.

WE'RE ENLARGING IT TO 9,824 SQUARE FEET.

AND, UM, AGAIN, IT HAS SIMILAR, UM, SCOPE AND JUSTIFICATION, UH, TO THE PREVIOUS, UH, PROJECTS.

AND IT IS ALSO TARGETED TO ACHIEVE LEAD SILVER CERTIFICATION.

UH, THE NEXT PROJECT, UH, IS EMS 10 FIRE STATION 25.

IT'S, UM, LOCATED ON DUVAL ROAD.

THE, UH, STATUS IS, UH, 87% CONSTRUCTION COMPLETION.

UM, AND WE'RE INCREASING THE BUILDING TO, UH, 10,248 SQUARE FEET.

AND IT HAS, UM, UH, SIMILAR, UH, RENOVATION NEEDS.

UM, WE'RE ENLARGING IT TO REARRANGE THE VEHICLE BASE FOR GREATER MANEUVERING SPACE AND EFFICIENCY, AND ALSO PROVIDES A GENERAL UPGRADE AND REDESIGN TO PROVIDE BETTER FUNCTIONALITY AND CONDITIONS FOR PERSONNEL.

AND OF COURSE, OF COURSE, THE UPGRADES WILL MEET CURRENT A DA AND FIRE CODE REQUIREMENTS.

AND THIS PROJECT IS, UH, SLATED TO ACHIEVE LEAD SILVER CERTIFICATION.

THE LAST PROJECT I'M GOING TO TALK ABOUT IS EMS STATION 13, FIRE STATION 23.

UM, IT'S LOCATED ON EAST RUNDBERG LANE.

IT'S 87% COMPLETE WITH CONSTRUCTION.

UH, THE ORIGINAL BUILDING AREA WAS APPROXIMATELY 5,745 SQUARE FEET.

AND THE RENOVATED, UH, STATION WILL BE, UH, 5,915 SQUARE FEET.

UH, WE'RE, WE'RE RENOVATING TO PROVIDE GENERAL REPAIRS, REFURBISHING AND UPDATING OF THE FACILITY, UM, AND SIGNIFICANTLY AN APPROPRIATE CONNECTION FROM THE EMS INTERIOR STATION TO THE VEHICLE BAY.

UM, THE UPGRADES WILL ADDRESS CURRENT A DA AND FIRE CODE REQUIREMENTS AND PROVIDE ADEQUATE BATHROOMS FOR GENDER EQUITY.

AND THE PROJECT IS TARGETED TO ACHIEVE LEAD SILVER CERTIFICATION.

SO THAT COMPLETES MY PRESENTATION.

ANY ANY QUESTIONS? QUESTIONS FROM THE COMMISSION? HEARING NONE.

THANK YOU VERY MUCH.

THANKS.

CAN I ASK A QUICK QUESTION? SORRY.

OKAY.

UM, THIS MIGHT HAVE ALREADY BEEN SAID.

WAS THIS THE SAME BOND THAT THE FIRE DEPARTMENT BOND WAS FOR RECONSTRUCTION? UM, I BELIEVE IT WAS.

MAYBE ROBERT UCK CAN HELP ME WITH THAT ANSWER.

I KNOW WE DID A BOND OVERVIEW AT THE BEGINNING OF THE YEAR AND I'M JUST TRYING TO CONNECT THE DOTS HERE.

SURE.

WHAT WAS THE QUESTION? WAS THIS THE SAME BOND THAT WAS PASSED FOR THE FIRE DEPARTMENT? IT WAS, UH, I THINK IT WAS 2018 BONDS EMS, UH, RECEIVED A PORTION AND WE RECEIVED 13 MILLION OF THE BOND.

AND I BELIEVE, I'M NOT SURE, BUT I BELIEVE EMS RECEIVED 38 MILLION.

YES, SIR.

I BELIEVE $38 MILLION.

SO, UH, SINCE WE'RE CO-LOCATED, SO, YOU KNOW, WE BOTH RECEIVED BENEFIT FROM IT.

BUT YEAH, THAT WAS THE ALLOCATION.

THANKS.

THAT WAS ALL.

OKAY.

I'LL PASS IT ON TO MY COLLEAGUE, MICHELLE MIGA TO TALK ABOUT THE NEXT, UM, PORTION.

GOOD AFTERNOON.

MY NAME IS MICHELLE NORIEGA.

I'M

[00:15:01]

I'M HERE TO UPDATE YOU ALL ON THE JOINT FIRE EMES PROJECTS I'VE BEEN WORKING ON FOR THE LAST FEW YEARS.

UM, WE'VE GOT THE NEW CONSTRUCTION PROJECTS AS WELL AS, UH, SEVERAL WE REBUILD AND RENOVATION PROJECTS THAT ROBERT MENTIONED EARLIER.

NEXT SLIDE.

I'M GONNA START WITH DELL VALLEY FIRE, EMS STATION.

THIS IS A NEW CONSTRUCTION PROJECT OPENED IN JULY, 2020.

IT IS OPERATIONAL.

NEXT SLIDE.

TRAVIS COUNTRY FIRE, EMS STATION.

THIS IS ON HIGHWAY TWO 90, UH, OPENED IN JULY, 2021.

AND THIS STATUS IS OPERATIONAL AS WELL.

NEXT SLIDE.

DAVENPORT RANCH FIRE, EMS STATION.

THIS IS ON WESTLAKE DRIVE, UH, OPERATIONAL SINCE MARCH, 2023 LAST YEAR.

NEXT SLIDE.

AND GOODNIGHT.

RANCH FIRE, EMS STATION.

UH, WE ARE OPERATIONAL HERE AND WE ARE CURRENTLY STILL IN THE WARRANTY PHASE OF THE PROJECT WITH THE CONTRACTOR.

THIS WAS OPENED, UH, THIS EARLIER THIS YEAR, FEBRUARY 24.

NEXT SLIDE.

WE'VE GOT CANYON CREEK FIRE, EMS STATION.

THIS IS ON SIX 20.

UH, WE ARE IN CONSTRUCTION, SO THIS IS THE FIFTH OF THE FIVE NEW FIRE EMS STATIONS.

UH, WE ARE EXPECTING THIS TO OPEN, UM, ACTUALLY JANUARY, 2025.

THE CONTRACTOR IS, UH, EXPECTED TO BE COMPLETED IN DECEMBER.

UM, ANY QUESTIONS ON THE NEW ONES? AND, AND I'LL JUMP INTO THE REBUILDS AND REMODELS, IF NOT OKAY.

YES SIR.

I'M SORRY.

WHICH BOND IS IT THAT WAS PAYING FOR THIS? NOT THE 18? UH, THESE ARE CERTIFICATES OF OBLIGATION.

OH, I SEE.

THESE ARE THE NEW ONES ALL.

YEAH, SORRY.

UM, ALL OF THESE PROJECTS ARE, ARE THE COS.

OKAY.

UM, I'LL, UH, GO TO THE NEXT SLIDE.

THIS IS CENTRAL STATION FIRE STATION ONE, MEDIC SIX.

UM, IT IS OPERATIONAL AS OF JULY THIS SUMMER.

WE ARE IN THE WARRANTY PHASE.

UM, A LITTLE DESCRIPTION OF THE PROJECT THERE, YOU'LL SEE THAT IS THE, UH, NEW PUBLIC ENTRY, UH, MEETS A DA CODE REQUIREMENTS.

THE TOWER, UH, ALONGSIDE IT IS THE, UH, STAIR NEW STAIR TOWER AND ELEVATOR.

UM, AGAIN, MEETING ALL CODE UPDATES AND, AND REGULATIONS AND MAKE BUILDING, UH, ACCESSIBLE TO THE PUBLIC.

UM, IT RECEIVED, UH, SIGNIFICANT UPGRADES TO THE MECHANICAL, ELECTRICAL, PLUMBING SYSTEMS, UH, AS WELL AS ROOF, UM, AND INTERIOR REMODEL, UH, ABATEMENT AND, UM, UPDATES TO ALL APPLICABLE AND CURRENT CODES.

AND, UM, UH, A DA COMPLIANCE.

THIS WILL ALSO, UH, WE HAVE, UM, SOUGHT A LEAD RATING ON THIS ONE AS WELL, EVEN AS A REMODEL.

AND, UM, WE'RE EXPECTED, UH, AT LEAST LEAD SILVER ON THIS ONE.

UH, I'LL MENTION THE NEW FIRE EMS STATIONS.

I PREVIOUSLY PRE PRESENTED, BUT THEY'RE ALL EXPECTED TO BE, UM, LEAD SILVER.

HOWEVER, I'LL I'LL SAY, UM, DEL VALLEY ORIGINALLY, UH, WAS AE A GREEN BUILDING PROGRAM RATED, AND THAT WAS FOUR STAR.

UM, AND THEN WITH TRAVIS COUNTRY, WE ACTUALLY GOT A, A GOLD CERTIFICATION ON TRAVIS COUNTRY.

ALRIGHT.

UH, NEXT SLIDE PLEASE.

THIS IS FIRE STATION THREE.

UH, WE HAD A REBUILD WITH THE BAY THERE.

UM, THE PREVIOUSLY EXISTING BAY, UM, HAD, UH, STRUCTURAL DAMAGE AND, UM, WE COMPLETELY DEMOLISHED THAT PORTION OF THE BUILDING.

UH, REBUILT THE BUILDING PAD, UM, THE BAYS HERE WITHIN THE SAME FOOTPRINT AND, UH, ADDED SOME MORE STRUCTURAL REPAIR TO THE, UH, EXISTING FOUNDATION THERE.

AND SOME ACCOMMODATIONS FOR THE, THE FLOODPLAIN REQUIREMENTS.

NEXT SLIDE.

FIRE STATION 22 EMS 12.

WE ARE OPERATIONAL AND IN WARRANTY PHASE, UH, AS WELL.

THIS OPENED THIS SUMMER.

AND, UM, WE ARE, UH, IN WARRANTY PHASE.

WE ARE SEEKING LE LEAD SILVER FOR THIS AS WELL.

ARE THERE ANY QUESTIONS? I KNOW THAT WAS A VERY HIGH LEVEL OVERVIEW ON THE PROJECTS.

UM, SO OVERALL, I'M A LITTLE CONFUSED ABOUT WHERE THE MONEY CAME FROM, FROM THIS PROJECT AND THAT PROJECT.

WE STARTED OFF WITH SOME RENOVATIONS THAT HAD A, FROM THE, WHAT WAS IT, FROM THE 2018 BONDS.

[00:20:01]

THEY WERE UNDER CERTIFICATES.

NOW THESE, FOR YOUR PRESENTATION, THE FUNDING SOURCES CERTIFICATES.

CERTIFICATES ALSO.

SO I, I'M THE ONLY ONE WITH CERTIFICATES.

OKAY.

THE, IN THE PRESENTATION, THE FIRST PRESENTATION ON THE 2018 BOND ISSUE, UM, THERE WAS AN EXPLANATION THAT THE, THE BOND PROPOSITION WAS FOR 13 MILLION.

WAS THAT THE TOTAL OF THE BOND PROPOSITION? THE 13 MILLION, UH, WAS JUST THE FIRE DEPARTMENT'S PORTION OF THE 2018 BONDS.

THE TOTAL PUBLIC SAFETY, UM, BOND WAS SOME, I DON'T REMEMBER, I DON'T RECALL WHAT THE TOTAL NUMBER, BUT BETWEEN FIRE WAS 13 MILLION, UH, FOR EMS WAS 38 MILLION.

UM, IN MY PRESENTATION WE HAD DONE, SOME STATIONS WERE AT DIFFERENT LEVELS.

UM, IN THE ONES THAT, UH, PUBLIC WORKS HAD DONE, UH, THEY WERE ALL CERTIFICATES OF OBLIGATIONS.

SO I THINK WE WERE JUST TRYING TO GET A COMPLETE PICTURE OF RENOVATIONS TO FIRE AND EMS. MM-HMM.

.

UH, BUT, UH, SO, UH, THE 38 MILLION FOR EMS, I'LL HAVE TO SAY IS STATIONS.

UH, IT'S OUR, IT'S OUR STATION 23 8.

AND I'LL, I, I'M GONNA DEFER TO THE EMS CHIEF FOR THE REST, FOR THE 38 MILLION THAT THEY SPENT.

BUT PART OF THAT, PART OF THE, THE, UH, WE DID HELP WITH A COUPLE OF THEIR STATIONS, UH, BUT THE MAJORITY OF THE ONES I BELIEVE, UH, MICHELLE WAS TALKING ABOUT WAS MOSTLY EMS OUTTA THEIR 38 MILLION.

CORRECT.

TERRY JACOBS DIVISION CHIEF OF THO DRIVES COUNTY EMS AFTERNOON COMMISSIONERS.

UH, THE 38 MILLION STARTED OUT AS A EMS SPECIFIC BOND, BUT BECAUSE WE HAD RENOVATIONS GOING ON AT STATIONS THAT WERE JOINT STATIONS, UH, WE JOINTLY THEN WORKED WITH FIRE OUT OF THEIR FUNDS FOR THEIR PORTION OF, I BELIEVE IT WAS E OR F OF THAT 2018 BOND, I THINK OURS WAS A, WAS THE PORTION OF THE BOND.

UH, WE COMBINED THE FUNDS TOGETHER TO BE ABLE TO RENOVATE THE FIVE STATIONS THAT YOU SAW, WHICH WAS OUR TWO STANDALONE STATIONS THAT WERE EXTREMELY OLD, AND, UH, HAVING A LOT OF NEED FOR ADDITIONAL SPACE, ADDITIONAL RESPONSE APPARATUS AND, YOU KNOW, QUARTERS FOR THE CREWS.

AND THEN ADDITIONALLY, WE HAD OTHER ISSUES WITH OUR 13 SEVEN AND 10.

THAT ALL WENT IN HAND IN HAND WITH FIRE AS WELL AT THE SAME TIME.

SO THAT'S WHY THOSE WERE ALL MM-HMM.

INTEGRATED TOGETHER.

SO THE BOND STARTED OUT AS AN EMS OR PRIMARILY IT WAS A PUBLIC SAFETY, BUT PRIMARILY WE HAD THE LARGER FUNDING FROM THAT BOND FOR IT.

UH, BUT FIRE HAD A PORTION AND PULLED IT IN.

AND THEN I ALSO BELIEVE THAT FIRE WENT BACK TO COUNCIL LAST YEAR, UH, JOINTLY WE BOTH WENT JOINTLY BACK TO COUNCIL TO ASK FOR ADDITIONAL FUNDS.

'CAUSE AT THE TIME, BECAUSE OF COVID, BECAUSE OF COST INCREASES OVER THE YEAR, THE YEARS OF DELAYED BECAUSE OF COVID-19, UH, AND SUPPLY CHAIN ISSUES, THE COSTS ACTUALLY CAME BACK FROM CAPITAL DELIVERY SERVICES AT THE COSTS WERE HIGHER.

SO THEN THE DEPARTMENTS WENT BACK TO THE CITY LAST YEAR AND GOT ADDITIONAL FUNDING TO FINALIZE, UH, AT THE TIME, UH, EMS SEVEN, FIRE EIGHT WAS THE LAST DELAYED STATION, BUT WE WERE ABLE TO O START THEM ALL AT THE SAME TIME.

SO, UH, THE 38 MILLION, UH, THAT, IN THAT, IN THE EMS PORTION OF THE BOND PROPOSITION, UH, DO YOU KNOW WHAT THE STATUS OF THE, SO THEY, THEY WILL ALL BE OBLIGATED AFTER THESE FIVE STATIONS ARE DONE AND COMPLETE, WHICH IS PROJECTED FOR NOVEMBER OF THIS YEAR.

SIR, VERY GOOD.

COMMISSION QUESTIONS, JUST AS A CORRECTION, I'M LOOKING AT A, A SUMMARY DOCUMENT FOR PROPOSITION F, WHICH WAS THE PUBLIC SAFETY PORTION OF THAT YEAR'S BONDS.

AND IT WAS ACCORDING TO THIS DOCUMENT, 38 MILLION TOTAL 25 FOR, UM, EMS 13 FOR FIRE.

OKAY.

MY APOLOGIES.

YEP.

MAKES SENSE.

I THINK THAT'S GREAT.

I JUST HAD A COMMENT THAT TO THAT POINT, IT WOULD BE HELPFUL IN THE PRESENTATIONS DIRECTLY IF WE HAD THE, THE, YOU KNOW, ASSOCIATED FUNDING.

UM, I THINK THE WORK THAT'S GETTING DONE IS FANTASTIC, RIGHT? IT'S ALL GREAT.

UM, BUT AS FAR AS, UH, THE PURVIEW OF THIS BODY, WE NEED TO, TO HAVE A GOOD GRASP ON THE SPIN DOWN CURVE WHEN THINGS ARE GONNA BE COMPLETE.

SO IT'S GREAT TO KNOW THAT THIS IN A, YOU KNOW, MAYBE TWO MONTHS, UM, UH, WILL BE GOOD.

SO THANK YOU FOR THAT.

SURE.

UH, IT'S, THE REASON FOR THE QUESTIONS ABOUT THE FUNDING IS ONE OF THE THINGS THAT WE'RE SUPPOSED TO BE LOOKING OUT FOR IS THAT THINGS MONEY IS BEING SPENT EXPEDITIOUSLY

[00:25:01]

THANK YOU, SIR.

ANY OTHER QUESTIONS? SORRY, MR. CHAIR, MAY I ASK ANOTHER, UH, THIS IS A NAIVE QUESTION.

I WAS JUST WONDERING, SIR, IF YOU COULD GO INTO A LITTLE MORE DETAIL ABOUT THE PROCESS BY WHICH YOU ASKED COUNSEL FOR THE ADDITIONAL FUNDS YOU NEEDED TO FINISH THINGS OFF LAST YEAR.

UM, WHAT DID THAT BUDGET REQUEST PROCESS LOOK LIKE? WHERE DID THOSE FUNDS COME FROM? THIS IS JUST FOR MY CURIOSITY, I CAN'T SPEAK TO EXACTLY WHERE THE FUNDS CAME FROM WITHIN THE, FROM COUNCIL.

I BELIEVE THEY CAME FROM, UH, EITHER OPERATING OR FROM, UH, RESERVE FUNDS AT THE TIME.

BUT THEY HAD IDENTIFIED THAT, UM, WE WERE AT THAT ONE LAST STATION WHEN WE LOOKED AT THE OVERALL MONEY, THE POOL OF MONEY FOR ALL FIVE STATIONS THAT WERE PART OF THAT 2018.

NOT COUNTING FIRES, COUPLE OF RENOVATIONS THEY'RE DOING, BUT THE FIVE LARGER STATIONS THAT WE WERE DOING AS PART OF CLAP DELIVERY SERVICES THAT WE CAME UP SHORT, WENT BACK TO CAPITAL DELIVERY SERVICES.

AND INSTEAD OF DELAYING, WHICH ORIGINALLY THE PLAN WAS WE WOULD DELAY AND HOLD OFF ON RENOVATING FIRE SEVEN EMS EIGHT, IT WAS REALIZED THAT BECAUSE OF THE CONDITION OF THAT FACILITY, UH, IT HAD SOME PRETTY SIGNIFICANT FACILITY PROBLEMS, UH, THERE FOR THE LIVELIHOOD OF THE PERSONNEL THAT WERE THERE.

THE CITY DECIDED INSTEAD OF WAITING TO GO AHEAD AND TRY TO EITHER INCORPORATE ANOTHER BOND OR FIND OTHER, DO OTHER CERTIFICATES OF OBLIGATION, THE CITY DECIDED TO FIND AT THAT TIME OUTTA RESERVE FUNDING AS I UNDERSTAND IT, SIR, TO BE ABLE TO BRING THOSE FUNDS IN.

SO IT WENT TO THE DIOCESE, WENT TO COUNCIL, AND COUNCIL APPROVED IT OFF.

THANK YOU.

DO YOU REQUIRE, UH, DO YOU RECALL HOW MUCH THE, THE OVERRUN WAS? I DON'T HAVE THAT INFORMATION, BUT WE CAN GET IT TO THE COMMISSION, SIR.

JUST CURIOUS.

THANK YOU.

ANY OTHER QUESTIONS? THANK YOU ALL FOR THE PRESENTATION.

NEXT

[3. Discussion update from Capital Delivery Services regarding the Project Management Information System]

GOOD AFTERNOON COMMISSION.

SO THE PURPOSE OF THIS, UM, UPDATE IS TO FOLLOW UP WITH THE CONVERSATION WE'VE BEEN HAVING SINCE EARLIER THIS YEAR.

WE WERE IN THE PROCESS OF BRINGING ON A NEW PROJECT MANAGEMENT, UM, INFORMATION SYSTEM, A-P-M-I-S.

AND THE REASON WHY, UM, I THINK IT'S APPROPRIATE TO SHARE WITH THE COMMISSION IS SOME OF THE FUNCTIONALITY OR SOME OF THE FEATURES THAT ARE OF OUR INTEREST TO THE COMMISSION.

UM, BEING ABLE TO, TO HAVE, UM, ACCESS TO PROJECT DATA AND PROGRAM DATA WILL BE, UM, SUPPORTED BY THIS NEW SYSTEM A A LOT BETTER THAN WE'VE BEEN ABLE TO PROVIDE IN THE PAST.

UM, WHAT WE'VE BEEN WORKING OFF PRIMARILY FOR, FOR THE PAST GENERATION OF CAPITAL DELIVERY FOR OUR, OUR, FOR OUR CAPITAL PROJECTS HAS BEEN THE, UM, THE CITY'S E PRE SYSTEM, UM, WHICH WAS BUILT FOR THE CITY, BUT ORIGINALLY WAS PRIMARILY INTENDED AS A, UM, FINANCE TOOL.

IT WAS A, A BUDGET AND FINANCE MANAGEMENT SYSTEM.

IT DID HAVE SOME CAPABILITY OF, UM, MANAGING PROJECTS, WHICH IS HOW WE'VE BEEN ABLE TO USE IT FOR AS LONG AS WE HAVE.

BUT IT DIDN'T GIVE US QUITE THE, UM, THE FORECASTING CAPABILITY, THE REPORTING CAPABILITY, THE, THE TRUE PROJECT MANAGEMENT, UM, ABILITY THAT WE WANTED TO HAVE TO NOT ONLY LOOK AT INDIVIDUAL PROJECTS, BUT TO BE ABLE TO DO MORE ROLLUPS AND FORECASTING AND GETTING OUT AHEAD OF THINGS WHERE, WHERE WE POTENTIALLY SEE SOME ISSUES.

SO WITH THAT IN MIND, UM, SEVERAL YEARS BACK, WE, WE, UM, WENT OUT FOR, UM, A NEW SYSTEM TO COME IN AND SUPPLEMENT OR, UM, AUGMENT WHAT WE ALREADY HAD TO INTEGRATE THE CURRENT SYSTEMS AND PROVIDE US A, A LITTLE BIT MORE FUNCTIONALITY.

AND JUST THIS PAST FEBRUARY, WELL OVER THE PAST YEAR, WE NARROWED IT DOWN.

WE, WE MADE A RECOMMENDATION, AND IN FEBRUARY, UM, COUNCIL APPROVED, UH, US TO GO AHEAD AND CONTRACT WITH, UH, PM WEB.

THEY'RE A, A PRETTY, UM, WELL-ESTABLISHED NATIONAL PROVIDER OF PROJECT MANAGEMENT INFORMATION SYSTEMS. UM, THEY SUPPORT A LOT OF OTHER MUNICIPALITIES, GOVERNMENT AGENCIES, UH, UNIVERSITIES, UH, LARGE PRIVATE CONSTRUCTION COMPANIES, DEVELOPERS.

SO THEY'RE, THEY DEMONSTRATED A, A GOOD UNDERSTANDING OF WHAT WE'RE LOOKING FOR AND HOW WE WANTED TO BE ABLE TO REPORT AND MANAGE OUR PROJECTS.

SO, UM, THIS AFTERNOON, I JUST WANTED TO GIVE YOU A QUICK, UM, A LOOK AT WHERE WE ARE IN INTEGRATING THIS SYSTEM, A LITTLE BIT OF THE, THE FEATURES THAT IT, THAT WILL BRING AND, AND SPECIFICALLY HOW IT WILL HELP, UM, THIS COMMISSION, OTHER CITY LEADERSHIP, NOT ONLY OUR PROJECT MANAGERS, BUT HOW WE CAN USE THAT INFORMATION FOR SOME HIGH LEVEL DECISION MAKING.

SO THAT'S, THAT'S A QUICK LOOK, UM, AT THE INTERFACE.

SO, LIKE I SAID, THE PM WEB AS A-P-M-I-S IS PROJECT MANAGEMENT INFORMATION SYSTEM ISN'T GOING TO NECESSARILY REPLACE OUR EXISTING SYSTEMS. IT'S GOING TO INTEGRATE AND SIT ON TOP OF SOME OF THE SYSTEMS THAT WE'RE ALREADY USING IN THE CITY.

IN FACT,

[00:30:01]

BUT THE, THE INTERFACE, HOW IT'S GONNA BE USED WILL BE THROUGH PM WEB.

UM, PM WEB WILL ALSO ALLOW US TO PULL IN, UM, GIS INFORMATION.

IT'LL ALLOW US TO WORK WITH, UM, MICROSTRATEGY TO PRODUCE A LOT OF HIGH LEVEL REPORTING.

AND IT'LL HAVE SOME, UM, IT'LL HAVE CONNECTIVITY WITH SHAREPOINT AS A PORTAL OR AS A PLATFORM THAT A LOT OF OUR USERS ARE FAMILIAR WITH, UM, ADOBE SIGN.

IT'LL ALLOW A LOT OF THINGS TO HAPPEN ELECTRONICALLY.

SO WE CAN REALLY, UM, EXPEDITE THESE PROJECTS GOING THROUGH DIFFERENT PHASES THEY NEED TO GO THROUGH AS FAR AS THE, THE PROJECT MANAGERS ARE CONCERNED.

SO, AGAIN, NOT A REPLACEMENT, BUT A, UM, UH, SUPPLEMENT TO OUR EXISTING SYSTEMS THAT'LL BRING IN MORE FEATURES AT THE TIMELINE.

AS I MENTIONED, UM, BACK IN FEBRUARY, COUNCIL APPROVED THE, UM, AWARD.

IT'S A FIVE YEAR MASTER SERVICE AGREEMENT WITH PM WEB.

AND A FEW MONTHS LATER, WE, UM, AWARDED THE FIRST DELIVERY ORDER AGAINST THAT CONTRACT.

AND WE ARE IN THE MIDDLE OF THAT DELIVERY ORDER RIGHT NOW.

UM, WHAT WE'RE GOING THROUGH THESE FOUR OR FIVE MONTHS IS A, UM, A DEMONSTRATION OF WHAT THE OUT OF THE BOX CAPABILITY OF PM WEB IS.

SO, AS I MENTIONED, THIS, UM, SYSTEM IS USED THROUGHOUT THE COUNTRY AND A LOT OF OTHER MUNICIPALITIES, OTHER ORGANIZATIONS.

SO AS SUCH, THEY HAVE A PRETTY GOOD, UH, IDEA OF WHAT THE, THE BASIC FEATURES ARE.

AND THEY'RE DEMONSTRATING THAT TO US.

SO THEY'RE SAYING, WITH NO TWEAKS TO OUR SYSTEM, HERE'S WHAT WE CAN PROVIDE YOU RIGHT NOW.

SO A LOT OF OUR PROJECT MANAGERS, UM, REPRESENTATIVES FROM OTHER DEPARTMENTS THROUGHOUT THE CITY ARE PARTICIPATING IN A WEEKLY, ACTUALLY, WE, WE HAVE WORKSHOPS TWICE A WEEK, UM, SORT OF TRAINING DEMONSTRATION WORKSHOPS OF WHAT THE SYSTEM LOOKS LIKE.

AND AT THE SAME TIME, WE'RE SETTING UP ACCOUNTS, WE'RE SETTING UP SECURITY GROUPS, AND WE'RE IMPORTING A LOT OF OUR CITY PROJECT DATA INTO THAT, UM, TEST SYSTEM SO THAT AS WE GET INTO NEXT YEAR AND REALLY DEVELOP IT OUT, ALL, ALL OUR DATA WILL NOT RESIDE THERE, BUT BE ACCESSIBLE BY PM WEB.

SO THIS PHASE IS REALLY JUST THE, YOU KNOW, KIND OF GETTING TO LEARN WHAT THAT SYSTEM LOOKS LIKE, HOW IT'S DIFFERENT FROM WHAT OUR PROJECT MANAGERS ARE USED TO RIGHT NOW, AND GIVING THEM SOME IDEAS OF WHAT THE CAPABILITIES ARE.

UM, WHAT'LL HAPPEN NEXT YEAR IS ONCE WE'VE GONE THROUGH THAT DEMONSTRATION, OUR PROJECT MANAGERS AND OTHER DEPARTMENT PROJECT MANAGERS WILL BE ABLE TO SAY, HEY, I REALLY LIKE, UM, THESE BASIC FEATURES, BUT WE NEED IT TO DO A FEW EXTRA THINGS.

OR THERE'S A CITY WORKFLOW OR PROCESS THAT YOU DON'T TALK ABOUT AT ALL BECAUSE IT'S UNIQUE TO, TO THE CITY OF AUSTIN.

WE NEED TO DEVELOP THAT.

SO NEXT YEAR WE WILL BE TAILORING OR CUSTOMIZING, UH, WHAT COMES OUT OF THE, THE STANDARD PM WEB PLATFORM TO MAKE IT WORK FOR OUR, OUR CITY AND OUR PROJECT MANAGERS.

SO WE ARE IN THE, UM, THE INITIAL PHASE RIGHT NOW.

BY EARLY FALL, WE'LL TRANSITION THAT CUSTOMIZATION, AND OVER THE NEXT YEAR WE'LL REALLY BE ABLE TO ROLL THE SYSTEM OUT AGAIN.

UM, THIS WON'T CAUSE ANY DELAY IN OUR EXISTING PROJECT DELIVERY BECAUSE WE'LL STILL BE USING E CAPRI.

THIS'LL JUST ADD INTO OUR, UH, SYSTEM AS WE BRING THE NEW MODULES ONLINE, BUT IT WON'T REQUIRE US TO DROP OFF E CAPRI WHILE WE'RE DOING IT.

SO A FEW OF THE FEATURES, UM, HOW THIS WILL ENHANCE OUR CAPABILITY OVER WHAT WE HAVE RIGHT NOW WITH E CAPRI IS THAT IT WILL ALLOW US THAT, UM, PORTFOLIO LEVEL IN, UM, MULTI-YEAR CAPITAL PLANNING.

UM, RIGHT NOW, E CAPRI IS REALLY FOCUSED ON, UM, INDIVIDUAL PROJECTS.

SO WE COULD PULL UP A SPECIFIC PROJECT AND LEARN ABOUT THE, WHERE WE ARE WITH THE BUDGET, WHERE WE ARE IN THE CONSTRUCTION CYCLE, THOSE KIND OF THINGS.

BUT IT DOESN'T HAVE A REALLY GOOD ROLLUP CAPABILITY, UM, PM WEB.

THIS NEW SYSTEM WILL ALLOW US TO LOOK AT, UM, PERFORMANCE, NOT JUST BY INDIVIDUAL PROJECT, BUT BY BOND OR BY YEAR.

IT'LL ALLOW US TO KIND OF RACK AND STACK THINGS IN A, IN A WAY THAT WE CAN'T RIGHT NOW.

SO THAT PORTFOLIO APPROACH IS, UM, DEFINITELY AN ENHANCEMENT FOR OUR PROJECT MANAGERS, FOR OUR INSPECTORS, THE PEOPLE WORKING DAY TO DAY IN PROJECT DELIVERY, THE PROJECT, THE, THE BUDGET, THE SCHEDULE, THE ESTIMATE, ALL THOSE FEATURES WILL BE, UM, IT SAYS ONE CLICK, BUT THEY'LL BE VERY ACCESSIBLE, UM, MUCH MORE SO THAN THEY HAVE WITH E CAPRI BY ITSELF.

UM, EARNED VALUE REPORTING IS AN IMPORTANT, UM, A NEW APPROACH THAT THE PM LEVEL WILL GIVE TO THE CITY RIGHT NOW.

UM, REPORTING SIMPLY ON WHERE WE ARE ON THE SCHEDULE OR HOW MUCH WE SPEND ON THE BUDGET IS, IS VALUABLE IN SOME WAYS, BUT WHAT WE REALLY WANT TO KNOW IS, ARE WE AT THE POINT IN OUR PROJECT DELIVERY, YOU KNOW, BASED ON WHAT WE'VE SPENT, HAVE WE RECEIVED WHAT WE'VE SPENT FOR.

SO I DON'T CARE THAT WE'RE 70% SPENT ON A CAPITAL PROJECT.

HAVE WE EARNED, HAVE WE RECEIVED 70%

[00:35:01]

AND IT, THIS SYSTEM WILL ALSO ALLOW US TO, UM, GENERATE A LOT BETTER, UM, REALTIME REPORTING THROUGH THE, UM, UH, POWER BI TOOL.

AND THAT'S EVENTUALLY GONNA FEED INTO SOME OF THE DASHBOARD CAPABILITIES THAT WE'VE TALKED ABOUT HERE BEFORE AS WELL.

UM, THE PM WEB WILL GIVE US A LOT, UH, MORE ROBUST SCHEDULING ABILITIES RIGHT NOW.

UM, E CAPRI ALLOWS US TO PUT SCHEDULE AT A, AT A PRETTY HIGH LEVEL.

SO SORT OF WHERE WE ARE IN THE, THE MACRO PHASE OF THE PROJECT, UM, PM LEVEL ALLOW US TO REALLY DRILL DOWN INTO INDIVIDUAL LINE ITEMS FOR, YOU KNOW, HUNDREDS OF, OF LINES FOR A LARGE PROJECT.

UM, AGAIN, I TALKED ABOUT THE OUT OF THE BOX CAPABILITY.

UM, IT COULD BE TURNKEY, WE COULD PROBABLY OPERATE RIGHT NOW ON WHAT THE PM WEB SYSTEM WOULD GIVE US, BUT IT ALSO IS CUSTOMIZABLE.

SO O OVER THE NEXT YEAR, WE'RE REALLY GONNA TAILOR IT TO WHAT WE NEED TO, TO MAKE IT WORK FOR US HERE IN THE CITY OF AUSTIN.

AND, EXCUSE ME, THE BOTTOM LINE AGAIN, HOW IT I THINK SUPPORTS THE AIMS OF, OF THIS GROUP AND THE CONVERSATIONS WE'VE HAD IN THE PAST IS THE, THE BOTTOM BULLET THERE, THE, IT WILL ALLOW, IT'LL PROVIDE PROJECT AND PROGRAM TRACKING, AND IT'LL ALLOW US TO DRILL DOWN FROM THAT HIGH LEVEL PORTFOLIO INTO SPECIFIC PROJECT DETAILS.

AND THE WHOLE PURPOSE OF THAT IS TO ADDRESS THINGS LIKE, UM, WE'VE TALKED ABOUT WHERE, WHAT ARE THE MILESTONES OR THE BENCHMARKS THAT WE NEED TO ESTABLISH FOR INDIVIDUAL PROJECTS SO THAT WE CAN BE, UM, INFORMED EARLY ON IF SOMETHING'S NOT WHERE IT NEEDS TO BE, AND THEN WE CAN TAKE THAT ACTION.

UM, THIS SYSTEM WILL ALLOW US TO DO THAT A LOT MORE READILY THAN WE, WE CAN WITH THE CURRENT E CAPRI ONLY SYSTEM.

SO THAT'S WHERE WE'RE HEADED.

AND, UH, I APOLOGIZE, THIS IS KIND OF SMALL, BUT JUST TO GIVE YOU A AN EXAMPLE, THE THINGS WE CONSIDERED WHEN WE SELECTED PM WEB IS THE FACT THAT THEY'VE DONE THIS BEFORE FOR OTHER, UM, MUNICIPALITIES.

OTHER, YOU KNOW, LIKE I SAID, UM, I THINK THIS EXAMPLE'S FROM A UNIVERSITY, BUT NOT ONLY WILL IT INFORM, UH, A, A DASHBOARD LIKE YOU SEE ON THE UPPER, UM, ON THE UPPER LEFT HAND THERE THAT'S ACCESSIBLE TO LEADERSHIP, TO THE PUBLIC, UM, YOU KNOW, INFORMATIVE SNAPSHOT, BUT THEN IT WILL ALSO ALLOW US TO DO KIND OF A GIS BASED WHERE WE COULD LOOK AT, UM, A, A PORTION OF THE CITY OR HOWEVER WE WANTED TO, UM, ROLL THINGS UP.

BUT THEN SHIFTING OVER TO THE OTHER SIDE OF THE SCREEN, THE RIGHT SIDE WE COULD DRILL DOWN.

SO IF WE STARTED WITH KIND OF A, A HIGH LEVEL, YOU KNOW, STOPLIGHT CHART OF HOW WE'RE DOING AS A BOND OR AS A PRO PROPOSITION FROM A BOND, AND THAT'S SHOWING RED, WE COULD DRILL DOWN INTO THAT SPECIFIC AREA LIKE WE WERE JUST TALKING ABOUT WITH THE, UM, THE, THE 2018 BOND WITH FIRE MS AND SAY, OKAY, WE'RE, LOOKS LIKE WE'RE YELLOW FOR SOME REASON, THEN WE CAN FIND OUT THAT, WELL, THERE'S A COST OVERRUN, AND THEN WE CAN GO INTO INDIVIDUAL, LIKE YOU SEE IN THE, THE BOTTOM RIGHT, YOU KNOW, VERY SPECIFIC PROJECT DETAIL OF WHAT THOSE COSTS WERE OR WHAT THE JUSTIFICATION WAS WHEN IT WAS APPROVED.

SO IT'LL, THE INFORMATION WILL FLOW BOTH WAYS.

OUR PROJECT MANAGERS WILL LIVE IN THE, THE SCREENS ON THE RIGHT SIDE WHEN THEY MAKE THEIR DAY-TO-DAY, UM, UPDATES TO MANAGE THE PROJECT.

AND THAT WILL FLOW INTO THOSE, UM, HIGH LEVEL DASHBOARDS AND VICE VERSA LEADERSHIP AND BOARDS AND COMMISSIONS.

COUNCIL WILL BE ABLE TO SEE THAT HIGH LEVEL VIEW.

AND THEN IF THEY NEED TO, THEY CAN CONTROL DOWN TO THE, THE MORE, UM, YOU KNOW, GRANULAR LEVEL OF DETAIL.

SO THAT IS, UH, THAT'S A, A QUICK REVIEW OF WHERE WE ARE AGAIN, IT'S, UM, IT'S A PROCESS.

WE'RE IN THE, THE VERY EARLY PART OF THE PHASE IN RIGHT NOW.

UM, OVER THE NEXT YEAR WE'LL REALLY FLESH THIS OUT.

WE'LL CONTINUE TO USE E CAPRI AND OUR, OUR CAPITAL PROGRAMS WILL NOT BE HELD UP WHILE WE'RE DOING THIS.

BUT COMING OUT, UM, TOWARD THE END OF NEXT YEAR, WE THINK WE'LL HAVE A, A MUCH BETTER CAPABILITY AND A LOT OF THAT REPORTING WILL BE AVAILABLE TO, UM, TO THIS BODY AND TO OTHER GROUPS THAT NEED TO SEE THAT INFORMATION.

SO THAT'S, UH, THAT'S MY SNAPSHOT TODAY.

ANY ANY QUESTIONS OR ANYTHING I CAN FOLLOW UP WITH YOU ON QUESTIONS? YES, SIR.

UM, GIVEN THIS BODY'S INTEREST IN SORT OF AN ONGOING LOOK AT SOME OF THESE PROJECTS AT THE DASHBOARD LEVEL, MM-HMM.

THAT MENTIONED AND, AND FOR THE PUBLIC AS WELL, UM, I DON'T KNOW HOW TO PHRASE THIS.

DOES THE CREATION OF DASHBOARDS OR ONGOING REPORTS, IS THAT, UM, A CAPABILITY THAT IS GOING TO BE WITHIN YOUR DEPARTMENT, OR IS THAT SOMETHING THAT YOU NEED TO ASK THE, THE SERVICE OR THE CONTRACTOR TO DO FOR YOU AT AN ADDITIONAL COST THAT'S WITHIN CITY CAPABILITIES? OKAY.

SO, UH, FINANCE SERVICES, UM, FSD HAS AN EXISTING DASHBOARD, WHAT WE'RE USING RIGHT NOW, UM, CAPITAL PROJECT EXPLORER, AND THERE'S OTHER FEATURES LIKE THAT.

UM, BUT WE, BETWEEN OUR TECHNOLOGY GROUP, OUR CTS, OUR, OUR OWN DEPARTMENT, THE CITY HAS CAPABILITY

[00:40:01]

THIS PRODUCT WILL HELP INFORM THEM.

SO IT'LL MAKE SURE THAT THE DATA THAT'S GOING INTO THOSE DASHBOARDS IS ACCURATE.

IT'S COMING RIGHT FROM THE PROJECT LEVEL, BUT THAT WE WON'T ASK THE PM WEB FOLKS TO DEVELOP THOSE DASHBOARDS JUST TO MAKE SURE THAT THE SYSTEM'S WORKING THE RIGHT WAY SO WE COULD WORK DIRECTLY WITH YOU IN THE CITY TO YEAH.

POTENTIALLY CREATE A VIS WITHOUT HAVING TO WAIT FOR THE NEXT BUILD OR WHATEVER.

THAT'S RIGHT.

OKAY.

OTHER QUESTIONS? YOU MENTIONED, UM, THAT THE EXPECTED ROLLOUT IS NEXT YEAR.

DO YOU HAVE A DEFINITIVE TIMELINE FOR WHEN THIS BECOMES OPERATIONAL IN USE? IT'LL BE A ROLLING, UH, ROLLING.

ROLLOUT'S NOT THE RIGHT WORD, BUT IT'LL BE A, WE WILL, AS WE GO THROUGH INDIVIDUAL MODULES, WE'LL START ADDING THEM IN SO THERE WON'T BE A, A SINGLE, UM, FLIP OF THE SWITCH.

SO WE ALREADY HAVE A FEW PRIORITY WORKFLOWS THAT OUR, OUR TEAM RECOMMENDS WE WORK ON.

AND AS SOON AS WE FINISH THIS DELIVERY ORDER ONE, AND WE LOOK AT THE OUT OF THE BOX CAPABILITY, UH, I EXPECT IN MID-OCTOBER, EARLY NOVEMBER, WE'RE GONNA START THE CUSTOMIZATIONS.

AND AS WE GO MODULE BY MODULE, WE'LL START BRINGING THOSE NEW FEATURES ONLINE.

AS SOON AS ONE'S READY, IT'LL GO LIVE, AND THEN WE'LL WORK TO THE NEXT ONE.

SO OVER THE COURSE OF THIS UPCOMING FISCAL YEAR, IT'LL, THAT FUNCTIONALITY WE'LL CONTINUE TO INCREASE AS WE GO.

I, I EXPECT WE'LL BE FULLY, UM, FULLY ROLLED OUT BY, AROUND THE END OF NEXT CALENDAR YEAR, UM, WITH, YOU KNOW, MINOR ADJUSTMENTS OVER THE, THE COURSE OF THE, THE FIVE YEARS, YEARS, THE FULL LIFE OF THIS, UM, SERVICE.

BUT BY, BY THE END OF NEXT YEAR, WE SHOULD HAVE A LOT OF THOSE CAPABILITIES.

WE TALKED ABOUT REPORTING AND, UM, FEEDING THE DASHBOARDS.

SO ONE OF THE ISSUES THAT WE'VE ALWAYS HAD TO DEAL WITH IN THE CAPITAL PROGRAM, UH, WE TALKED ABOUT BENCHMARKS.

MM-HMM.

, UH, YOU'VE GOT BUDGET AND YOU'VE GOT, UM, SO IS THE SYSTEM, THE INFORMATION THAT THE SYSTEM IS, UM, THAT'S IN THE SYSTEM, UM, SAY THE BENCHMARKS YOU WENT OVER IN OUR LAST MEETING WITH WHAT THOSE BENCHMARKS WOULD BE FOR THE DIFFERENT PHASES OF A PROJECT? YES, SIR.

AND, UH, IS IT, IS THE ORIGINAL BENCHMARK GONNA BE RETAINED OR REPLACED AS THE SCHEDULE CHANGES? SO I GET TO THE, THE GIST OF THE QUESTION IS, YEAH, YOU KNOW, WHEN WE STARTED THIS PROJECT, WE SAID IT WAS GONNA BE DONE IN 2027.

IS THAT 2027 DATE GONNA BE RETRAINED? YEAH.

WHEN WE FINISH, CAN WE SAY WE FINISH THE PROJECT ON TIME? YEAH.

AND ON TIME, MEANING WHEN WE FIRST SAID IT WAS GONNA BE COMPLETED, OUR ON TIME, MEANING WHEN WE SAID IT WAS GONNA BE COMPLETED YESTERDAY, IT, THE SYSTEM WILL CERTAINLY ALLOW US TO RETAIN ALL THE ORIGINAL BASELINE SCHEDULE AND DATE.

UM, MORE IMPORTANT THAN THAT THOUGH, AS A DEPARTMENT AND AS A CITY, WE'RE GONNA BE A LOT MORE, UM, SENSITIVE OR, UM, PAY GREATER ATTENTION ON MAINTAINING THOSE BASELINES AND TRY TO ESTABLISH A MORE ROBUST CHANGE MANAGEMENT POLICY WHERE ANY ADJUSTMENT TO SCHEDULE, UM, A BUDGET CHANGE, LIKE WE TALKED ABOUT A FEW MOMENTS AGO, MM-HMM.

HAVE, HAVE TO BE, UM, EXPLICITLY APPROVED OR GONE THROUGH A CERTAIN PROCESS, GET THE APPROVALS PRIOR TO ANY ADJUSTMENT.

BUT EVEN IF WE SAY, YES, WE'LL APPROVE A CHANGE OF X DOLLARS TOWARD A PROJECT, OR TO EXTEND OUT A CERTAIN NUMBER OF MONTHS, THAT ORIGINAL BASELINE IS NEVER GONNA GO AWAY.

UM, YOU KNOW, KINDA LIKE THE EMAILS, THEY'RE ALWAYS THERE.

THERE'S GONNA BE A HISTORY OF IT.

SO WE CAN SAY ON THE DATE WE APPROVE THE EXTENSION.

SO IT'S AN ADJUSTED BASELINE, BUT THAT THE INITIAL DATA IS ALWAYS GONNA BE THERE AND THE SYSTEM WILL ALLOW US TO DO THAT.

AND THE REASON, REASON I ASK THE QUESTION IS, IS, YOU KNOW, PARTICULARLY FOR THIS GROUP, UH, TAKE GETTING THE OVERALL PICTURE OF, UH, YOU KNOW, WHAT PARTS OF THE PROCESS ARE A PROBLEM.

MM-HMM.

HAVING THAT ORIGINAL DATA, UM, AND BEING ABLE TO LOOK ACROSS THE SYSTEM AT ALL THE PROJECTS INSTEAD OF, YOU KNOW, PROJECT BY PROJECT EXAMINATION WOULD BE, IN MY OPINION, THE MOST VALUE, UH, FOR THE BOND OVERSIGHT COMMISSION.

I AGREE.

ANY OTHER QUESTIONS FROM THE COMMISSION? YES, SIR.

NOT A QUESTION, JUST A COMMENT THAT, UM, I'M REALLY EXCITED ABOUT THE MAPPING CAPABILITIES OF THIS NEW SYSTEM AND, UM, I FOUND MYSELF IN THE PRIOR PRESENTATION GOOGLING WHERE FIRE STATIONS WERE, BECAUSE I, I DON'T KNOW EVERY FIRE STATION IN MY DISTRICT.

YEP.

UM, AS A PRACTICE GOING FORWARD, IF WE GET PRESENTATIONS FROM THE CITY, IT'D BE NICE IF, IF SPECIFIC PROJECTS ARE BEING DISCUSSED THAT THERE'D BE SOME REFERENCE TO WHICH DISTRICT THAT PROJECT RESIDES IN.

ABSOLUTELY.

[00:45:03]

E CAPRI WAS A PROJECT I WAS ASSIGNED TO YEARS AGO, AND IT'S GOTTA BE AT LEAST 25 YEARS OLD AT THIS POINT IN TIME.

I'M AMAZED THAT IT'S STILL CLUNKING ALONG AND IT, IT, IT WILL STILL BE A INTEGRAL PART OF OUR CAPITAL PROJECT DELIVERY SYSTEM.

LIKE, LIKE I SAID, IT'LL BE RUNNING A LOT OF ITS, UM, APPLICATIONS BEHIND THE SCENES.

SO OUR USERS, OUR PROJECT MANAGERS AND THE CUSTOMERS WHO ARE GONNA LOOK AT THE DATA WILL PROBABLY NEVER SEE CAPRI, BUT IT'S STILL GONNA BE PROCESSING A LOT OF THE PAY APPLICATIONS.

SOME OF THOSE THINGS WILL STILL BE LIVING IN THAT FINANCIAL SPACE.

SO IT'S, IT HAS SOME LEGS, IT'LL BE AROUND FOR YEARS TO COME.

.

AMAZING.

, UH, IF THERE ARE NO OTHER QUESTIONS, THE NEXT ITEM, UH,

[4. Discussion of the Bond Election Advisory Task Force approved by City Council and its input on Task Force Reports and Recommendations]

UM, THE COMMISSION WAS PROVIDED WITH A COPY OF THE RESOLUTION THAT COUNCIL ADOPTED.

I DO.

I WANTED TO, YOU KNOW, BRING IT TO THE COMMISSION'S, UM, NOTICE AND SO THAT EVERYBODY UNDERSTANDS WHAT THE BOND TASK FORCE WILL BE DOING.

UH, WE HAVE TWO MEMBERS OF OUR COMMISSION, UM, SANTIAGO AND JOHN.

WERE BOTH ON A PREVIOUS, UH, BOND TASK FORCE.

AND I WONDER IF EITHER OF YOU HAVE ANY COMMENTS BASED ON YOUR EXPERIENCE WITH THE PREVIOUS TASK FORCE ABOUT WHAT WE SHOULD BE LOOKING FOR IN, UH, AS WE START THIS TASK FORCE? YEAH, I'LL MAKE A COMMENT.