Dec 18, 2024 Austin Transit Partnership Board Meeting

[00:03:07]

GOOD AFTERNOON, EVERYONE.

CHLOE, ARE WE GOOD TO GO? WE'RE GOOD.

WE'RE GOOD.

OKAY.

HELLO EVERYONE.

HELLO.

GOOD AFTERNOON,

[Call to Order]

THANK YOU FOR JOINING US FOR THE LAST AUSTIN TRANSIT PARTNERSHIP BOARD OF DIRECTORS MEETING OF THE YEAR, TODAY'S DECEMBER 18TH.

I'D LIKE TO CALL THIS MEETING TO ORDER AT 2:03 PM THE MEETING IS CONDUCTED AT A TP, LOCATED AT 2 0 3 COLORADO STREET IN AUSTIN, TEXAS.

AND WHAT WE'VE SAID IN THE PAST IS THE AMERICAN.

WE PROVIDE AMERICAN SIGN LANGUAGE AND OTHER INTERPRETER SERVICES.

I BELIEVE NO ONE HAS REQUESTED THESE SERVICES SO FAR, BUT IN THE FUTURE, IF YOU DO, PLEASE REACH OUT TO CHLOE MAXWELL, OUR BOARD LIAISON.

UH, WE APPRECIATE MAYOR JOINING US TODAY.

HE'S HERE WITH US REMOTELY, AND I'M SO GLAD OUR BOARD MEMBER JUAN IS ABLE TO JOIN US.

, THANK YOU FOR COMING BACK QUICKLY.

.

THANK YOU.

BUT HE WAS SO KIND TO SAY.

DO YOU HAVE QUORUM? DO YOU HAVE QUORUM? TODAY'S AN IMPORTANT DAY.

I WANNA BE THERE, BUT THANK YOU.

BOARD MEMBER, UM, GARZA FOR BEING HERE, I BELIEVE.

WAS HE ON THE BACK? NINE .

TODAY'S ALSO AN IMPORTANT DAY.

DECEMBER 18TH.

I DON'T KNOW IF Y'ALL KNOW, BUT IT'S, IT WAS THE BIRTH OF ATTP EXACTLY FOUR YEARS AGO TODAY TO THE DAY, DECEMBER 18TH.

SO TODAY'S ATP'S BIRTHDAY, FOUR YEARS OLD.

OFFICIALLY, UH, WE DON'T HAVE ANYONE SIGN UP FOR PUBLIC COMMENT FOR TODAY'S MEETING, BUT I'D LIKE TO TURN

[2.1 Annual Management Report]

OKAY.

THANK YOU.

CHAIR.

UM, FOUR YEARS OLD AND NONE OF US ARE OLDER.

RIGHT, RIGHT.

GOOD, GOOD.

JUST TO MAKE SURE THAT'S TRUE.

[00:05:01]

WE, WE THINK IT REFLECTS AND SHOWS ALL THE PROGRESS WE MADE ACROSS ALL THE ELEMENTS OF THE PROJECT CONNECT PROGRAM.

REALLY, THE SUCCESSES OF 24 LEAD TO THE, UM, WHAT 25 IS GONNA BE A REALLY GREAT YEAR OF CONTINUING TO, UH, ADVANCE ALL ELEMENTS OF THAT AND INCLUDING AUSTIN LIGHT RAIL PROJECT THAT IS, YOU KNOW, IT'S ALREADY UNDERWAY.

SO JUST WANTED TO SHOW YOU THIS AND SHOW YOU THIS.

ALSO, GIVING YOU A SNEAK PREAK PEAK OF, UH, OUR NEW, OUR NEW WEBSITE AND KIND OF A NEW LOOK FOR A TP THAT'LL GO LIVE IN JANUARY.

UM, THIS NEW RE THIS REPORT WILL BE ON OUR WEBSITE AND AVAILABLE.

UH, AND, UH, JUST A REAL QUICK HIGHLIGHT ON THE NEXT SLIDE THERE, CHLOE IS, YEAH, UPDATE FROM A TP CITY OF AUSTIN, CAP METRO MOVING FORWARD ON ITS ELEMENTS, AS WELL AS ALL THE COORDINATION AND KIND OF THE, THE BACK ROOM STUFF THAT WE HAVE TO DO TO MAKE SURE THAT ALL, ALL THE GEARS ARE WORKING IN PLACE.

SO, REALLY EXCITED ABOUT THAT.

AND AGAIN, UH, PUTTING IT OUT ALL ON A WHOLE NEW, UH, WEBSITE AND A LITTLE BIT OF A NEW LOOK FOR A TP AS WE LEAD AT 25 WHERE WE WANT TO RECOGNIZE, UH, OUR, OUR, OUR TEAMS ARE EXTERNAL PARTNERS WITH BUTLER AND BUOY AND ALL OF INTERNAL STAFF TO GET THIS WORK DONE.

WE'RE EXCITED ABOUT IT.

WHAT'S GREAT ABOUT OUR NEW WEBSITE, IT'S GONNA BE, UM, ONE OF THE CORE FUNCTIONALITIES OF IT.

IT'S GONNA BE TRANSLATED INTO NINE LANGUAGES.

UM, YOU KNOW, THAT'S REALLY IMPORTANT FOR OUR GROWING COMMUNITY THAT PEOPLE CAN ACCESS, UH, ACCESS, UH, OUR INFORMATION, UM, AS THEY NEED TO.

SO EXCITED ABOUT THAT WORK.

UM, AND THEN KIND OF LOOKING FORWARD TO TODAY, CHAIR, JUST TO SAY, I THINK THERE ACTION ITEMS IN FRONT OF US REALLY REFLECT, UH, AS YOU'LL HEAR JUST A TREMENDOUS AMOUNT OF WORK THAT WE'VE BEEN, WE'VE BEEN, UM, READYING FOR OVER THE LAST 12 MONTHS AND REALLY 18 MONTHS AS WE LEAD TO THIS.

SO, ON THAT, I'LL TURN IT BACK OVER TO YOU AND APPRECIATE THE CHANCE TO GIVE A QUICK UPDATE ON OUR, ON OUR PROGRESS.

THANK YOU, MR. CANAL.

UM, WE'RE GONNA JUMP RIGHT AHEAD ON OUR ACTION ITEMS TODAY, AND THEN WE'RE GONNA BREAK FOR EXECUTIVE SESSION BRIEFLY, AND THEN WE'LL RECONVENE.

SO FOR RIGHT NOW, I'D LIKE

[3.1 Approval of minutes from the September 18, 2024 & November 14, 2024 ATP Board Meetings]

UM, ITEM NUMBER ONE, WHICH IS THE APPROVAL OF THE MEETING MINUTES FOR THE SEPTEMBER 18TH AND THE NOVEMBER 14TH A TP BOARD MEETINGS.

UH, IF EVERYONE HAS HAD A CHANCE TO REVIEW THE MEETING MINUTES, I WOULD LIKE TO REQUEST A MOTION AND A SECOND MOVE APPROVAL.

MOVE BY BOARD MEMBER PAVILION, SECOND BY BOARD MEMBER LANGOR.

IS THERE ANY DISCUSSION? NO DISCUSSION ON THE MEETING MINUTES.

EVERYONE IN FAVOR, PLEASE VOTE.

AYE.

AYE.

AYE.

THANK YOU, MAYOR FOR VOTING AS WELL.

UM, THE MEETING MINUTES HAVE BEEN APPROVED UNANIMOUSLY, UH, STAFF WILL NOW JOIN US TO PROVIDE AN OVERVIEW OF EACH OF THE FOLLOWING ITEMS BEFORE I CALL FOR A VOTE.

OUR ACTION ITEM NUMBER

[3.2 Approval of a resolution authorizing the Executive Director, or their designee, to negotiate a cooperative contract through theTexas Department of Information Resources (DIR-TSO-4288) with Carahsoft Technology Corporation for a construction projectmanagement information system (“PMIS”) Software-as-a-Service (“SaaS”), and related implementation services for a one-yearbase term, with six, one-year extension term options, in a total amount not to exceed $6,000,000]

THANK YOU.

UH, GOOD AFTERNOON, UM, BOARD, I'M REALLY EXCITED TO BE HERE TODAY TO SHARE WITH, UM, THE BOARD.

THESE LAST THREE CONTRACTS WE'RE TRYING TO GET AWARDED AND EXECUTED BEFORE THE END OF THE YEAR.

UM, THEY KIND OF TIE A REALLY NICE BOW ON THIS YEAR OF FINALIZING THE INTERNAL SUPPORT THAT WE HAVE NEEDED AND HAVE SHOWN THE BOARD, UM, THROUGHOUT THIS PAST YEAR, UM, TO BUILD US UP SO WE CAN TAKE ON THE FINAL DESIGN AND CONSTRUCTION CONTRACTS THAT WE'RE GONNA SEEK NEXT YEAR.

THE FIRST TWO RELATE TO IT, UM, GOODS AND SERVICES, THE FIRST ONE BEING A PROJECT MANAGEMENT INFORMATION SYSTEM.

WHAT THIS IS, IS A SOFTWARE PLATFORM THAT ALLOWS US TO, UM, STORE AND SHARE AND WORK IN A SYSTEM FOR ALL OF THE DATA THAT'S GOING TO BE ASSOCIATED WITH THE DESIGN AND CONSTRUCTION OF AUSTIN LAL.

UM, AND I WOULD LIKE TO REMIND THE BOARD THAT ON JULY OF 2021, THE BOARD HAD RECENT HAD APPROVED A INTERLOCAL AGREEMENT WITH THE DEPARTMENT OF INFORMATION RESOURCES AT THE STATE OF TEXAS TO ALLOW US TO UTILIZE THEIR COOPERATIVE PURCHASING PROGRAM TO MAXIMIZE ON PROCUREMENT EFFICIENCIES AND STATEWIDE DISCOUNTS THAT THE STATE CAN NEGOTIATE WITH THEIR BUYING POWER.

UM, AND WE ARE UTILIZING THAT BUYING POWER AND REALLY GREAT WORK THAT THE STATE HAS DONE TO HELP EXPAND, UM, AND PROCURE THIS EFFORT, UM, FOR THE PMIS SYSTEM.

SO BECAUSE THE STATE HAD ALREADY GONE THROUGH A PROCUREMENT PROCESS AND IDENTIFIED A LARGE NUMBER OF PMIS SYSTEMS THAT ARE AVAILABLE, THE GREAT THING ABOUT PMIS SYSTEMS IS ANYONE WHO CONSTRUCTS ANYTHING NEEDS ONE.

UM, AND SINCE GOVERNMENT DOES THAT A LOT, UM, A LOT OF THESE RESOURCES, ESSENTIALLY ALL THE 10 MAJOR LEADING INDUSTRY, UM, SOFTWARE WERE AVAILABLE WITHIN THE DIR, UM, NETWORK OF CONTRACTS.

SO INSTEAD OF GOING THROUGH A PROCUREMENT AND SPENDING A LOT OF ADMINISTRATIVE TIME AND EFFORT GOING THROUGH A VERY LONG AND LABOROUS

[00:10:01]

AND THEN WE EVALUATED THOSE 150, SO REQUIREMENTS AGAINST ALL THE DIFFERENT PMIS SYSTEMS THAT WERE AVAILABLE THROUGH THE DIR, AND WE NARROWED IT DOWN TO THREE THAT BEST MET THE NEEDS OF A TP NOW AND IN THE FUTURE.

AND WE INVITED THOSE FIRMS TO COME AND DO LONG A ONE DAY LONG DEMONSTRATIONS TO SHOW US EXACTLY HOW THOSE REQUIREMENTS WORK WITHIN THEIR SYSTEM FOR A LARGE A TP STAFF.

UM, WE ALSO, UM, GRADED THEM BASED ON THEIR ABILITY TO CONNECT WITH OUR ERP SYSTEM, ORACLE, WHICH WE RECENTLY HAD IMPLEMENTED, UM, OVER THE SUMMER BECAUSE IT WAS REALLY IMPORTANT THAT THOSE TWO, THESE TWO PIECES OF SOFTWARE CONNECT, UM, AND WORKED TOGETHER.

AND THEN ALSO ON THE USER FRIENDLINESS, NOT ONLY FOR US, BUT WE REALLY WANTED TO MAKE SURE THAT THE CONTRACTORS WHO WERE GOING TO UTILIZE THE SYSTEM HAD A SYSTEM THAT WORKED FOR THEM AS WELL.

AND IT WAS ONE OF THE OTHER THINGS THAT WERE REALLY IMPORTANT IN EVALUATING, DECIDING WHAT TYPE OF SYSTEM WOULD BE BEST FOR THIS PROJECT.

AND ULTIMATELY, UM, THE, WHAT WE CAME TO THE CONCLUSION WAS PROCORE, UM, WAS THE BEST SYSTEM FOR US, UM, IN THIS PROJECT.

UM, THE PMAS SYSTEM HAS A LARGE NUMBER OF APPLICATIONS THAT GO ALONG WITH IT FROM DESIGN MANAGEMENT AND CAPITAL PROGRAMMING AND SCHEDULE MANAGEMENT, UM, AND A, A WIDE VARIETY OF LISTS THERE THAT WE'LL BE UTILIZING THE SYSTEM TO BE ABLE TO HELP US DO.

AND WHAT WE'RE ASKING THE BOARD TODAY TO IS TO APPROVE A ONE YEAR CONTRACT WITH SIX ONE YEAR OPTIONS FOR A TOTAL NOT TO EXCEED AMOUNT OF $6 MILLION.

WE'VE ALSO NEGOTIATED AT A FIXED PRICE FOR YEARS EIGHT, NINE, AND 10 IF WE WERE TO ELECT TO DO THAT.

UM, AND WE'LL COME BACK TO THE BOARD IN YEAR SEVEN IF WE NEED THOSE THREE ADDITIONAL YEARS, UM, OF SERVICE TO ADD ADDITIONAL FUNDING TO THE CONTRACT.

AND WE'RE ASKING THE BOARD TO AWARD THE CONTRACT TO CARESOFT, WHO IS A RESELLER OF SOFTWARE UNDER THE DIR CONTRACT, UM, FOR THE PROCO OR, UM, PMIS SYSTEM.

AND I'M HERE TO ANSWER ANY QUESTIONS YOU MAY HAVE.

THANK YOU.

DO WE HAVE ANY QUESTIONS FROM THE BOARD? UH, YES, GO AHEAD.

REMEMBER.

UM, HEY, BRAD, I JUST WANTED TO MAKE SURE, AND I KNOW WE'VE SPOKEN ABOUT THIS, UM, YOU, YOU KNOW, IT'S GONNA BE A CRITICAL PRE PIECE OF SOFTWARE FOR US, AND JUST WANTED YOU TO GIVE US SOME SENSE IN TERMS OF LIKE HOW MUCH THE PROCORE SOFTWARE'S BEEN USED IN THE INDUSTRY.

UM, YOU KNOW, DO YOU HAVE SOME KNOWLEDGE OF HOW IT'S BEEN RECEIVED BY OTHER USERS IN THE INDUSTRY? AND THEN I'D BE CURIOUS IF OUR DELIVERY PARTNER IS, UM, ALREADY FAMILIAR WITH THIS SOFTWARE.

DEFINITELY.

THAT'S A REALLY GREAT QUESTION.

UM, SO THE FIRST, UM, ORGANIZATION THAT WE CONTACTED WAS, UH, AUSTIN AIRPORT.

UM, THEY HAD RECENTLY PROCURED PROCORE FOR ALL OF THEIR CONSTRUCTION BASED NEEDS.

AND WE TALKED TO THEM ABOUT, UM, THEIR SUCCESSES IMPLEMENTING IT.

UM, AND A LOT OF THE, THE REASONS WHY WE WANTED TO UTILIZE THE SYSTEM ARE BECAUSE OF THE THINGS THAT THE AIRPORT WERE ABLE TO STATE THE USER FRIENDLYS NOT ONLY INTERNALLY FOR STAFF, BUT REALLY, ESPECIALLY FOR CONTRACTORS AND ESPECIALLY FOR SMALL BUSINESSES, UM, WHO UTILIZE THE SYSTEM A LOT IN THEIR PROFESSIONS.

ANYWAYS, UM, IT MADE IT SO THEY DIDN'T HAVE TO LEARN A BRAND NEW SYSTEM, UM, OVER AND OVER AGAIN.

AND HAVING THE AIRPORT AND A TP UTILIZING IT ON THESE MAJOR INFRASTRUCTURE PROJECTS THAT WE'RE BOTH UNDERTAKING, I THINK WILL CREATE REALLY GOOD SYNERGY FOR LOCAL SMALL BUSINESSES, UM, WHO WILL NOT HAVE TO LEARN MULTIPLE DIFFERENT TYPES OF SOFTWARE TO WORK WITHIN THE CITY, WHICH IS A REALLY GREAT PLATFORM.

UM, WE ALSO TALKED TO LA METRO, WHO'S UTILIZED IT FOR A NUMBER OF THEIR PROJECTS AS WELL WITH A LOT OF GREAT SUCCESS.

UM, I SPOKE WITH HER PROGRAM, UM, CONTROLS DIRECTOR, UM, LAST WEEK, AND, UM, LEARNED FROM HIM ON A LOT OF THE SUCCESSES THAT THEY REALLY LIKED ABOUT IT.

AND AGAIN, THE USER FRIENDLINESS AND THE EASE FOR CONTRACTORS TO BE ABLE TO COME IN AND START USING IT WERE TWO OF THE BIGGEST HIGHLIGHTS THAT THEY PROVIDED.

UM, ST.

LOUIS METRO IS ANOTHER, UM, TRANSIT AGENCY THAT UTILIZES THIS PROJECT AND ONE THAT PROCORE ADVERTISES A LOT.

THEY HAVE A, A VIDEO TOUR OF, UM, UH, ST.

LOUIS METRO'S, UM, PROJECT CONTROLS DIRECTOR TALKING ABOUT HOW GREAT IT'S BEEN IN HELPING THEM BUILD THEIR CAPITAL PROJECTS AND PROGRAMS, UM, AS WELL.

SO WE, WE'VE BEEN ABLE TO TALK TO A VARIETY OF, UM, LOCAL AND NATIONAL, UM, ORGANIZATIONS BOTH IN TRANSIT AND NOT IN TRANSIT, WHO HAVE HAD REALLY GREAT SUCCESS UTILIZING THE SYSTEM.

AND WHAT ABOUT SUPPORT? WHAT HAVE YOU HEARD ABOUT, LIKE, THEIR SUPPORT OF, UM, FOR USERS OF THE SOFTWARE? AGAIN, THAT WAS ANOTHER HUGE SELLING POINT, UM, AND THINGS WE LEARNED FROM THE AIRPORT.

UM, HAVING A LOCAL HEADQUARTERS LOCATED A COUPLE BLOCKS AWAY, UM, FROM US HERE, UM, HAS BEEN A HUGE, TREMENDOUS SUPPORT FOR THE AIRPORT AS THEY IMPLEMENTED AND STARTED THIS PROGRAM THERE.

UM, AND THAT'S ONE OF THE THINGS THAT EVERYONE HAS SAID IT'S BEEN AN EASIER TRANSITION PROCESS AND IMPLEMENTATION, UM, BECAUSE THEY PROVIDE A LOT OF ONBOARD SUPPORT, UM, THROUGH THAT FIRST YEAR TO GET EVERYTHING UP AND RUNNING AND MOVING

[00:15:01]

ONE LAST THING.

DID, UM, ARE YOU AWARE OF WHETHER OR NOT OUR, YOU KNOW, THE DELIVERY PARTNER THAT Y'ALL ARE RECOMMENDING, DO THEY HAVE ANY EXPERIENCE WITH IT? YEAH, SO WE ACTUALLY HAD A WORKSHOP WHERE WE KIND OF WENT OVER THE DIFFERENT SYSTEMS THAT WE INTEND TO UTILIZE, AND WE TALKED ABOUT PROCORE WITH THEM.

IT'S SOMETHING THAT THEY'VE USED MANY TIMES BEFORE AND KNEW THAT THEY COULD STEP IN DAY ONE, UM, BEING READY TO HELP US IMPLEMENT.

THANK YOU.

MM-HMM .

THANK YOU FOR YOUR ANSWERS.

I DO HAVE A COUPLE QUESTIONS.

UM, THIS IS SOFTWARE AS A SERVICE, SO MORE LIKE A MEMBERSHIP.

I'M CURIOUS IF WE HAVE THIS LICENSE, CAN IT BE ALSO ALLOWING OTHER MEMBERS TO JOIN INTO THE SYSTEM WITHOUT HAVING TO PAY THE LICENSE AGREEMENT? LIKE ALL OUR VENDORS? YEAH.

SO WE HAVE PURCHASED A, A, A SYSTEM THAT WILL ALLOW ANYONE WHO'S GOING TO WORK ON AUSTIN LIGHT RAIL OKAY.

TO BE ABLE TO HAVE A LICENSE TO BE ABLE TO DO SO.

SO ANYONE THAT'S GONNA BE WORKING WITH US IS A PART OR INCLUDED IN THIS, UM, CONTRACT, WHICH I, I, I PERSONALLY HAVE USED THE SOFTWARE.

AND AS A SMALL FIRM, I, IT WAS A REALLY BIG BENEFIT FOR ME, PARTICULARLY WITH WORKING WITH THE CITY OF AUSTIN FIRE STATIONS, BUT THEY WERE USING THAT AS A PLATFORM AND IT KIND OF UNIFIED THE TEAM IN INTO A SINGLE PLATFORM.

SO I WAS, I WAS EXCITED TO KNOW THAT YOU GUYS, THIS IS WHERE YOU LANDED.

UM, IN THE TRANSIT ARENA, WHAT I'VE BEEN FAMILIAR WITH USING HAS BEEN PROJECTWISE AND IT, I MEAN, I THINK THAT USER INTERFACE TO MAKE IT SEAMLESS WITH NEW DEVICES AND NEW TOOLS IN THE FIELD, I THINK IT'S REALLY REMARKABLE.

UM, BUT CAN YOU GIVE ME A BIT MORE SENSE OF, WAS THERE ANY DISCUSSION BETWEEN COMPARING PROJECTWISE OR ANY OTHER? YES.

AND BASED ON, UH, A CONVERSATION THAT I'VE HAD, UH, REGARDING PROJECTWISE A FEW TIMES, UM, WE ARE GONNA CONTINUE TO USE PROJECTWISE BECAUSE THE, WHAT PROJECTWISE IS USED FOR IS REALLY WORKING WITHIN THE DESIGN ITSELF.

MM-HMM .

THE DESIGN MANAGEMENT PROCESS WITHIN PROCORE IS MORE OF THE SUBMITTAL AND MANAGEMENT OF THE DESIGN SCHEDULE AND DESIGN PROCESS.

BUT AS FAR AS WORKING WITH CONTRACTORS ON DESIGNS AND COMMENTS, THAT WILL STILL BE DONE AND UTILIZED IN, UM, PROJECT WISE.

SO THIS IS NOT IN LIEU OF PROJECT? NO.

OKAY.

THEY'LL BE COORDINATED AND BE WORKING WITH TOGETHER, UM, INTEGR THE INTEGRATION.

OKAY, GREAT.

OKAY.

UM, YES, THE, UM, 6,000,006 MILLION IS FOR THE FULL SEVEN YEAR PERIOD.

YES, SIR.

WITHOUT FURTHER DISCUSSION.

SO I ALREADY MOTION A SECOND.

NOW I'D LIKE TO HAVE A MOTION TO VOTE ON THIS ITEM TO APPROVE MOTION.

SO MOVE, MOVE BY BOARD MEMBER LAMORE.

SECOND BY MEMBER GARZA.

EVERYONE IN FAVOR, PLEASE SAY AYE.

A AYE.

AYE.

THANK YOU, MAYOR.

SO IT'S UNANIMOUS.

UM, ACTION ITEM NUMBER TWO HAS PASSED UNANIMOUSLY.

THANK YOU.

UM, I'D LIKE TO NOW, UH, RELATED TO THE NEGOTIATION,

[3.3 Approval of a resolution authorizing the Executive Director, or their designee, to negotiate and execute a contract with ContigoTechnology for Information Technology (“IT”) managed services characterized as a MSP for a three-year base term, with two,one-year extension term options, for a total amount not to exceed $1,400,000]

UM, YOUR TURN, BRAD, AGAIN.

PERFECT.

THANK YOU.

UM, SO WE TALKED ABOUT THE SOFTWARE THAT WE NEEDED, AND NOW WE'RE GONNA TALK ABOUT THE PEOPLE THAT WE NEED, UM, TO HELP US MANAGE OUR IT SYSTEMS. SO IT MANAGED SERVICES IS ESSENTIALLY WHAT A LOT OF ORGANIZATIONS UTILIZE TO MANAGE THE DAILY ASPECTS OF IT, TO PROVIDE THE 24 7 HOUR SUPPORT, TO HELP BUILD UP SYSTEMS, PROVIDE DATA SECURITY, MONITORING AND SUPPORT.

UM, ALONG THE WAY, WE HAVE A REALLY GREAT IT TEAM HERE, AND THEY UTILIZE THESE SERVICES TO MANAGE THE DAY-TO-DAY TASKS THAT ARE, ARE NEEDED, AND TAKE UP A LOT OF TIME AND EFFORT SO THEY CAN FOCUS STRATEGICALLY ON BIGGER ITEMS, UM, WHILE MANAGING THESE SERVICES, WHICH IS REALLY GREAT.

UM, EVERY TIME I'M PUSHING A BUTTON, IT, IT MOVES FOUR.

OKAY.

THANK YOU.

.

UM, , UM, OKAY.

SO WE ISSUED AN RFP, UM, A FEW, UH, LAST MONTH WE RECEIVED TWO RESPONSES FOR THE IT MANAGED SERVICES, AND I KNOW THAT'S A LOWER NUMBER THAN WE'RE USED TO SEEING, AND I'M HERE TO TELL THE BOARD THAT THIS IS VERY NORMAL FOR THIS TYPE OF SOLICITATION.

UM, FIRMS USUALLY ONLY RESPOND WHEN THEY HAVE THE AVAILABLE STAFF TO START ON DAY ONE, AND SO IF THEY DON'T HAVE THAT AVAILABLE STAFF, THEY USUALLY DON'T RESPOND.

SO MOST AGENCIES GET BETWEEN TWO AND FOUR RESPONSES FOR THIS TYPE OF SOLICITATION.

SO THE FACT THAT WE GOT TO, UM, IS, IS VERY, VERY NORMAL, AND I DON'T WANT THE BOARD TO, TO BE AFRAID OF, OF THAT, THAT NUMBER OF RESPONSES.

UM, WE REEVALUATED BOTH OF THE RESPONSES BASED ON PAST PERFORMANCE AND EXPERIENCE THEIR PROJECT APPROACH TO DELIVERING THIS SYSTEM AND COST.

UM, AND ULTIMATELY, CONTIGO TECHNOLOGY RECEIVED THE HIGHEST SCORE IN ALL THREE AREAS, AND IS THE FIRM THAT WE'RE RECOMMENDING FOR AN AWARD.

UM, CONTIGO IS ALSO THE INCUMBENT.

THEY HAVE BEEN PROVIDING US SERVICES FOR THE LAST

[00:20:01]

UM, THE CONTRACT TERM THAT WE'RE ASKING FOR IS A BASE TERM OF THREE YEARS WITH TWO ONE YEAR OPTIONS FOR A TOTAL NOT TO EXCEED AMOUNT OF $1.4 MILLION.

AND I'M HERE TO ANSWER ANY QUESTIONS YOU MAY HAVE.

DO WE HAVE ANY QUESTIONS? THANK YOU, SIR.

UM, BOARD MEMBER GARZA, ANYTIME YOU HAVE LESS THAN THREE BIDS, IT'S DIFFICULT TO PEG THE, THE PRICE.

HOW DO YOU GO ABOUT PEGGING IT WHEN YOU ONLY HAVE TWO BIDS? SO WE COMPARED IT BASED ON THE COST BETWEEN THE TWO FIRMS. UH, CONTIGO WAS LOWER, WE COMPARED IT BASED ON THE PRICING THAT WE CURRENTLY PAY FOR CONTIGO SERVICES.

AND THEN WE ALSO LOOKED AT WHAT OTHER AGENCIES ARE CURRENTLY PAYING FOR SIMILAR SERVICES, UM, TO REALLY ENSURE THAT THE PRICE THAT WAS PROPOSED WAS FAIR AND REASONABLE.

ANY OTHER FURTHER QUESTIONS OR COMMENTS FROM THE BOARD? NO.

DO I HAVE A MOTION TO APPROVE? ACTION ITEM NUMBER THREE, MOVE BY BOARD MEMBER GARCIA.

SECOND.

SECOND BY BOARD MEMBER BILION.

EVERYONE IN FAVOR, PLEASE SAY AYE.

AYE.

AYE.

AYE.

THANK YOU MAYOR.

UM, ACTION ITEM NUMBER THREE HAS BEEN APPROVED UNANIMOUSLY.

MOVING ON FOR THE APPROVAL

[3.4 Approval of a resolution authorizing the Executive Director, or their designee, to negotiate and execute a contract with AECOMTechnical Services, Inc. for Delivery Partner Services, for the performance of professional services to support Austin Light Rail,including staff augmentation and technical assistance for program management and administration services, project controls,Federal Transit Administration support and advisory services, design and construction management, and post-constructionmanagement services, for an initial term of four years, with up to two, four-year extension term options, for an amount not toexceed $98,500,000]

THANK YOU.

UM, TODAY'S THE SHOW FOR YOU.

.

, YOU'VE BEEN SUPER BUSY, IS THE APPROVAL OF A RESOLUTION TO NEGOTIATE AND EXECUTE A CONTRACT WITH AECOM TECHNICAL SERVICES, INC.

FOR PROGRAM MANAGEMENT AND CONSTRUCTION MANAGEMENT SERVICES TO SUPPORT AUSTIN LIGHT RAIL.

THE AGENDA ITEM PROVIDES A THOROUGH DESCRIPTION OF THE SERVICES, TERM OPTIONS AND CONTRACT AMOUNT NOT TO EXCEED $98,500,000.

SO, MR. CUMMINGS, THANK YOU.

GREAT.

THANK YOU SO MUCH.

UM, SO I'M GONNA SHOW YOU SOME SLIDES THAT I KNOW WE'VE SHOWN YOU BEFORE, AND IF I'M ANYTHING I'M CONSISTENT, UM, WITH THIS.

BUT IT'S IMPORTANT TO REALLY LOOK AT WHERE WE WERE AND TO UNDERSTAND WHY WE ARE HERE NOW, TO SEE WHERE WE'RE ALSO GOING.

UM, SO WE'VE SPENT THE LAST YEAR REALLY BUILDING UP THE INTERNAL SUPPORT THAT'S NEEDED TO TAKE ON SUCH A MASSIVE PROJECT OF BRINGING THE AUSTIN'S FIRST LIGHT RAIL SYSTEM.

UM, I THINK IT WOULD BE REALLY IMPORTANT NOW TO ALSO RECOGNIZE AND NOTE THE SUPPORT THAT WE'VE HAD FROM HDR WHO HAS BEEN SERVING IN THIS CAPACITY, UM, FOR US, UM, AND HELPING US ADVANCE AND FURTHER ALONG THE PROJECT, ESPECIALLY BRIAN BUCHANAN, WHO'S BEEN LEADING THEIR TEAM'S EFFORTS, UM, AND SUPPORT, UM, AND RECOGNIZE HIM AND HIS TEAM FOR ALL OF THEIR EFFORTS AND HELPING US GET TO THIS POINT.

UM, AND BRINGS US TO WHERE WE ARE GOING TO BE MOVING IN OUR FUTURE.

WE HAVE SHOWN YOU THIS SLIDE AND SLOWLY CHECKED OFF EACH TABLE.

UM, AND WE'RE CHECKING OFF THE LAST BLUE ITEM, HOPEFULLY TODAY.

UM, AND THEN MOVING ON AND STARTING THE NEW YEAR, LOOKING FORWARD AND ADDING, UM, OUR PROGRESSIVE DESIGN BUILDERS, UM, FOR THE PROJECT, UM, THROUGH SERVICES THAT WE'RE DOING NEXT YEAR.

NEXT SLIDE.

AGAIN, A, A REPEAT SLIDE.

UM, I'M NOT LAZY, I PROMISE , AGAIN, I, IF ANYTHING I'M CONSISTENT.

BUT WE REALLY WANTED TO SHOW THAT THIS, UM, DECISION TO ONE, UTILIZE A DELIVERY PARTNER AND THEN GO THROUGH THE SOLICIT SOLICITATION PROCESS THAT WE DID.

UM, WASN'T DONE IN A VACUUM.

IT STARTED WITH DISCUSSIONS EARLY ON WITHIN A TP WITH THE BOARD, TALKING ABOUT IDEAS ABOUT WHAT, UM, WE NEEDED AND HOW WE SHOULD MOVE FORWARD.

WE THEN TALKED TO PEER AGENCIES LIKE METRO LINKS AND LA METRO AND OTHER WORLD CLASS ORGANIZATIONS WHO HAVE BUILT LIGHT RAIL SYSTEMS REALLY SUCCESSFULLY TO LEARN FROM THEIR GUIDANCE AND, AND SUGGESTIONS AND, AND LESSONS LEARNED.

WE HAVE THEN SPENT A LOT OF TIME WORKING WITHIN THE INDUSTRY ITSELF, UM, TO GET IDEAS AND SUGGESTIONS ON HOW WE COULD, UM, GO ABOUT BRINGING FORWARD AUSTIN LIGHT RAIL, ESPECIALLY THIS DELIVERY PARTNER.

SO IT INVOLVED ISSUING AN RFI HOLDING HISTORY EVENTS.

AND THEN EVEN WITH THIS SOLICITATION, WE WANTED TO COLLABORATE TO THE HIGHEST EXTENT THAT I THINK MOST AGENCIES EVER HAD.

WE GAVE THE INDUSTRY COPIES OF THE SOLICITATION A FEW MONTHS BEFORE WE EVEN ISSUED IT AND SAID, TELL US HOW TO MAKE IT EVEN BETTER.

UM, AND THEY DID WITH 250 OR MORE COMMENTS THAT WE THEN REVIEWED AND INCORPORATED AS MANY AS WE COULD TO MAKE THIS A SOLICITATION THAT DELIVERED THE BEST SYSTEM, BUT IT WAS ALSO VERY APPETIZING AND APPEALING TO THE INDUSTRY ITSELF.

UM, WE RECEIVED A LARGE NUMBER OF RESPONSES WITH THAT, AND THEN WE CONTINUED THE COLLABORATION EFFORTS EVEN DURING THE SOLICITATION PROCESS.

AND I'LL GET TO THAT ON THE NEXT SLIDE.

UM, BECAUSE OF THESE EFFORTS AND ALL THE WORK THAT WE DID, WE RECEIVED SIX RESPONSES.

AND AGAIN, I'VE, I'VE PROCURED THESE SERVICES AT A NUMBER OF DIFFERENT AGENCIES ACROSS THE COUNTRY, AND TO GET SIX RESPONSES, ESPECIALLY OF THE QUALITY, UM, THAT WE RECEIVED FROM ALL SIX FIRMS AND OR TEAMS OF FIRMS THAT PROPOSED WAS REALLY AMAZING AND OUTSTANDING.

[00:25:01]

I'VE WORKED WITH A LOT OF THEM AT OTHER AGENCIES WATCHING THEM LEAD AND GUIDE A LOT OF, UH, GREAT EFFORTS.

AND THE, THE TEAMS THAT THEY PROPOSED WERE FANTASTIC, AND WE HAD A HARD JOB IN FRONT OF US TO REALLY SELECT ONE TEAM AMONGST MANY GREAT TEAMS. UM, AND WE DID THAT THROUGH A THREE STAGE EVALUATION PROCESS.

WE STARTED OUT BY REVIEWING AND EVALUATING THEIR STATEMENT OF QUALIFICATIONS, AND WE USED A LARGE SUBJECT MATTER TEAM, UM, TO BE ABLE TO DO THAT, INCORPORATING A TP EXPERTS WITH EXPERTS FROM CAP METRO IN THE CITY TO HELP PARTICIPATE IN REVIEW THAT.

UM, IT WAS A TREMENDOUS AMOUNT OF EFFORT, UM, TO GET THAT DONE.

AND WE WANT TO THANK AGAIN, EVERYONE WHO'S BEEN A PART OF THAT PROCESS.

WE THEN INTERVIEWED ALL SIX PROPOSERS, UM, ALONG THE WAY, UH, WHICH WAS A, AGAIN, A TREMENDOUS RESPONSIBILITY NOW TAKING, AND I WANT TO THANK THE EXECUTIVE TEAM WHO, UH, HERE AT A TP WHO LED THOSE INTERVIEW EFFORTS AND MET WITH THOSE, THOSE FIRMS. AND THEN WHAT WE DID FROM THERE IS WE NARROWED IT DOWN TO THE TWO FIRMS WHO FELL WITHIN THE COMPETITIVE RANGE, MEANING THEY WERE THE HIGHEST RANKED FIRMS AND HAD THE MOST LIKELY CHANCE OF BEING ABLE TO WIN AN AWARD WITH THE LAST EVALUATION ROUND.

AND I, I'M REALLY HAPPY AND PROUD OF, UH, THIS ENTIRE PROCESS, BUT ESPECIALLY UTILIZING A COLLABORATIVE BEHAVIORAL ASSESSMENT FOR THE FIRST TIME WITHIN THE UNITED STATES ON AN INFRASTRUCTURE PROJECT.

AND THEN OUR CONVERSATIONS WITH METRO LINKS AND OTHER, UM, BEST IN CLASS INDU, UH, TRANSIT INDUSTRY PROVIDERS THROUGHOUT THE WORLD.

ONE OF THE THINGS THAT THEY RECOMMENDED, UM, US DO IS A COLLABORATIVE BEHAVIORAL ASSESSMENT.

UM, YOU KNOW, WHEN YOU'RE DOING AN RFP PROCESS OR, OR A RFQ PROCESS, IT'S REALLY HARD TO FIND WAYS TO MITIGATE AGAINST ALL THE RISKS THAT YOU HAVE MOVING FORWARD.

YOU DO THE QUALIFICATIONS TO ENSURE THAT THE TEAM IS QUALIFIED AND HAS THE EXPERIENCE AND EXPERTISE TO MOVE FORWARD.

YOU DO INTERVIEWS TO GET A FILL FOR HOW THEY ARE, BUT ONE OF THE HARDEST THINGS TO REALLY MITIGATE AROUND IS PERSONALITIES, UM, WHICH PLAY YOU A HUGE ROLE IN BUILDING A PROJECT.

AND WE WANTED TO FIGURE OUT A WAY HOW WE COULD FIGURE OUT WHO WAS REALLY BEST SITUATED TO WORK WITH THIS A TP TEAM TO MOVE IT FORWARD.

SO WE, UM, WORKED WITH THE FIRM WHO HELPED US PUT TOGETHER AND TRAIN A LARGE GROUP WITHIN A TP ON HOW TO WORK COLLABORATIVELY AND HOW TO WORK, RECOGNIZE COLLABORATIVE BEHAVIORS IN A TEAM SETTING.

UM, THAT GROUP OF INDIVIDUALS, WE RECEIVE MORE THAN 35 HOURS OF TRAINING ON HOW TO DO THAT, TO GET THEM READY TO UNDERGO, UM, THE COLLABORATIVE BEHAVIORAL ASSESSMENTS.

AND THEN WE INVITED THOSE TWO HIGHEST RANK FIRMS TO COME IN AND SPEND TWO DAYS EACH WITH US AND GO THROUGH A SERIES OF WORKSHOPS THAT BECAME PROGRESSIVELY HARDER AND EASIER AND HARDER AS THEY WENT ALONG TO REALLY FIGURE OUT HOW WELL WE COULD WORK TOGETHER.

AND THEN THEY WERE EVALUATED BASED ON THAT EFFORT.

UM, AND FROM THAT EXERCISE, AECOM WAS FOUND TO BE, UM, THE, THE FIRM THAT WE FELT WAS IN THE BEST INTEREST OF A TP IN THIS PROJECT MOVING FORWARD.

AND THAT'S THE FIRM WE'RE RECOMMENDING FOR AN AWARD HERE TODAY.

UH, NEXT SLIDE.

UM, THE TEAM MAKEUP THAT THEY, THEY HAVE, THEY PROVIDED A REALLY ROBUST TEAM OF MAJOR SUBCONTRACTORS, INCLUDE PARSONS, STV, TURNER, AND TOWNSEND, ARDMORE, RODERICK, AND CAS CONSULTING, WHICH IS A LOCAL BASED FIRM.

UM, THEY ARE BRINGING ON 37 SUBCONTRACTORS TO WORK WITH THEM, 28 OF WHICH ARE DBES, WHICH HELP THEM MEET AND EXCEED OUR 12% GOAL THAT WE ASSIGNED TO THE CONTRACT.

UM, THEY ARE PROVIDING 10 LOCAL FIRMS TO HELP BUILD THIS PROJECT.

AND 10 REGIONAL FIRMS, MEANING THEY'RE HEADQUARTERED WITHIN THE STATE OF TEXAS.

UM, AND HERE'S A SAMPLING OF SOME OF THE PROJECTS THAT THE TEAM THAT'S BEEN SELECTED ON THIS PROJECT HAVE BEEN A PART OF IN HELPING DELIVER, UH, AGAIN, WORLDWIDE MAJOR INFRASTRUCTURE PROJECTS THAT HAVE ADVANCED, UM, TRANSPORTATION IN, IN MAJOR CITIES.

NEXT SLIDE.

AND WE ALSO WANTED TO ENSURE THAT WE NOTED AND RECOGNIZED THOSE LOCAL AND REGIONAL FIRMS WHO ARE HELPING US, UM, IN THIS CONTRACT ADVANCE AUSTIN LIGHT RAIL.

AND YOU CAN SEE THE 10 DIFFERENT AUSTIN BASED FIRMS AND THE OTHER FIRMS WITHIN THE AREA AND WHERE THEY'RE LOCATED.

UM, YOU KNOW, AUSTIN IS HELPING BUILD AUSTIN, BUT BECAUSE WE'RE THE CAPITAL OF THE STATE OF TEXAS, THE STATE OF TEXAS IS HELPING US BUILD IT AS WELL.

AND WE WANTED TO RECOGNIZE, UM, YOU KNOW, THE COLLABORATIVE TEAM THAT THEY'VE PUT TOGETHER.

NEXT SLIDE.

AND THEN WE GET TO THE BIG ASK, AND THIS IS THE BIGGEST ASK WE'VE EVER HAD YET COMING TO THE BOARD.

UM, BUT IT'S REALLY IMPORTANT, THE, WHAT WE'RE ASKING FOR IS A FOUR YEAR BASE TERM WITH TWO FOUR YEAR OPTIONS, UM, FOR A TOTAL NOT TO EXCEED AMOUNT OF $98.5 MILLION, WHICH IS, UM, FOR THAT FIRST FOUR YEAR PERIOD, WE'RE GOING TO BE MANAGING THIS CONTRACT THROUGH ANNUAL WORK PLANS THAT WE NEGOTIATE AND ASSIGN AND, UH, WORK WITH DIRECTLY WITH THE DELIVERY PARTNER IN ESTABLISHING EACH YEAR.

AND WE'LL MANAGE THAT BASED ON A TIME AND MATERIALS BASIS, UM, TO ENSURE THAT WE'RE GETTING THE BEST WORK AND EFFORT OUT, UM, OF THE CONTRACT AS POSSIBLE.

AND THEN WE'LL RETURN TO THE BOARD AT ANY TIME TO ASK FOR ADDITIONAL FUNDING.

UM, WE'LL DEFINITELY BE DOING THAT IN YEAR FOUR, UM,

[00:30:01]

UM, AND WITH THAT, I WILL STOP TALKING AND, AND LISTEN, YOU DIDN'T BRING A CUP OF WATER WITH YOU LIKE TO SIT HERE, , I HYDRATED BEFORE .

UH, ANY QUESTIONS? THANK YOU, MR. CUMMINGS.

ANY QUESTIONS FROM THE BOARD? I, I HAVE COMMENT, MAYOR.

YEAH, AND I'LL KEEP IT SHORT, BUT I'M VERY IMPRESSED WITH THE, THE, THE STATEMENT OR PROCESS THAT INCLUDED THE BEHAVIORAL ASPECTS OF IT TO, UH, DO THAT UN AT THIS POINT IN TIME UNDER THESE CIRCUMSTANCES SO THAT YOU GET A BETTER OUTCOME, UH, REALLY PUTS US AT THE VANGUARD OF HOW YOU GO ABOUT INFRASTRUCTURE PROJECTS LIKE THIS.

AND SO I WANNA SAY THANK YOU FOR THINKING OUTSIDE THE BOX AND APPLYING IT HERE.

THANK YOU, MAYOR.

THANK YOU MAYOR.

ANY FURTHER COMMENTS OR QUESTIONS? YES.

BOARD MEMBER LAMAR.

THANK YOU.

UM, I, I WOULD ECHO THE MAYOR'S COMMENTS ABOUT, UM, YOU KNOW, BUILDING AN UNDERSTANDING OF THEIR ABILITY TO COLLABORATE INTO THE PROCESS OF CHOOSING THE VENDOR.

YOU KNOW, IT'LL ONLY SERVICE WELL MAJOR MILESTONE, RIGHT? YOU KNOW, PICKING A DELIVERY PARTNER, ALLOCATING A HUNDRED MILLION DOLLARS OF FUNDS, THEY WILL CLEARLY BE CRITICAL TO THE SUCCESSFUL DELIVERY OF THE PROJECT.

SO THERE WAS JUST A FEW THINGS I WANTED TO, LIKE, BEYOND JUST THE PROCESS.

UM, WANTED TO KIND OF GET, HEAR YOUR TAKE ON IT BECAUSE I'M SURE YOU, TO CERTAIN DEGREE, GIVEN SOME OF THIS, SOME THOUGHT NOT WHO'S GONNA BE THE MAIN LIAISON ON STAFF.

'CAUSE SOME OF THIS PROBABLY YOU WOULDN'T BE THE PERSON TO ANSWER.

IS THAT YOU LINDSAY, OR IS THAT JEN OR, UM, SO I, I'LL TAKE A, I'LL TAKE A STAB AT IT.

OKAY.

UM, SO, YOU KNOW, I THINK BIG PICTURE IS BRAD, BRAD WALKED THROUGH THE SCOPE.

AND THIS IS REALLY, UM, ABOUT OUR READINESS, BUT ULTIMATELY OUR CONSTRUCTION MANAGEMENT OVERSIGHT.

UM, THAT'S A SKILLSET THAT WE HAVE NOT BUILT HERE AT A TP.

AND THAT'S ALWAYS SOMETHING THAT WE ENVISION THAT WOULD BE PART OF, UM, PARTNERING WITH, UH, THE PRIVATE SECTOR TO GET THIS DONE.

UH, WE REALLY VIEW, UM, UH, AECOM COMING IN AND THEIR, AND THEIR FULL RANGE OF CON SUB CONSULTANTS AS WELL TO BE INTEGRATED INTO OUR ORGANIZATION.

UM, SO THEIR LEAD, UM, UH, PM WILL ACTUALLY REPORT UP TO ME.

UM, OKAY.

YOU KNOW, AS A SPECIAL DELIVERY CORPORATION, WE'RE ALL IN THIS EVERY DAY.

UM, AND SO THAT'S OUR, THAT'S OUR STRUCTURE.

THEY'LL SIT AT THAT TABLE WITH, UM, WITH LINDSAY AND JEN AND CASEY AND BRIAN, UH, TOGETHER AS WE'RE, AS WE'RE MANAGING THE ORGANIZATION TO MAKE SURE THAT THERE IS A COMPLETE INTEGRATION OF THE VARIOUS WORK STREAMS. BECAUSE WHAT I THINK IS RECOGNIZED, NO ONE OWNS ONE WORK STREAM.

THEY ALL JUST ARE ON CONSTANTLY INTERCONNECTED.

AND SO THAT'S HOW WE'RE GONNA MANAGE, UH, THIS EFFORT, UH, WITH, WITH OUR DELIVERY PARTNER.

OKAY.

UM, GOOD TO KNOW.

SO HOW ARE WE COMPENSATING THEM? IS IT BY, IS IT ON AN HOURLY BASIS? IS IT BY TASK? HOW'S THE COMPENSATION, UM, TO GET TO YOUR $98 MILLION FIGURE? UH, SO IT'LL BE BASED ON TIME AND MATERIAL, SO NEGOTIATED HOURLY RATES, AND THEN WE'LL MANAGE, UM, THOSE RATES AS WE MOVE FORWARD.

OKAY.

UM, ARE THERE, UH, KPIS BUILT INTO THE CONTRACT? YES.

SO WHAT WE'VE DECIDED TO DO IS TO KEEP PERFORMANCE INDICATORS.

SORRY.

YES.

UH, SO WHAT WE ARE GOING TO DO, AND SOMETHING THAT'S KIND OF UNIQUE AND DIFFERENT, UM, AND SOMETHING THAT'S OFTEN DONE IN A DELIVERY PARTNER SOLICITATIONS IS THERE WON'T BE ANY K LIKE KPI AWARD PERFORMANCES DURING THE FIRST YEAR OF THE CONTRACT.

WE'RE GOING TO SPEND THE FIRST TWO MONTHS BUILDING THOSE OUT AND NEGOTIATING THOSE WITH AECOM.

SO THAT WAY MOVING FORWARD IN YEARS TWO THROUGH THE REST OF THE CONTRACT, THEY'RE NEGOTIATED AND WE'RE MUTUALLY AGREED TO.

AND THE SUCCESSES AND HOW WE'RE GOING TO INCENTIVIZE ARE ALL THERE.

WE HAVE A LOT OF GREAT IDEAS AND WE'VE SHARED THOSE WITH THE INDUSTRY THROUGH DRAFT VERSIONS OF THE SOLICITATION, BUT WE REALLY WANTED TO BUILD ON THE COLLABORATION THAT WE'VE DONE FROM THE BEGINNING OF THE PROJECT AND CONTINUE THAT ON IN THESE FIRST EARLY STAGES OF, OF THE CONTRACT.

SO THERE WILL BE YES.

O OKAY.

SO IS THAT THE SAME AS I SEE YOU'VE REFERENCED IN YOUR WRITEUP ON THIS, A PERFORMANCE INCENTIVE PLAN IS ANTICIPATED TO BE DEVELOPED? IS THAT WHAT YOU JUST DESCRIBED? YES.

UM, AND AGAIN, WE WANTED TO BUILD THAT WITH THE DELIVERY PARTNER BECAUSE WE WANTED TO MAKE SURE THAT THE, UH, INCENTIVES THAT WE HAVE FOR THE DELIVERY PARTNER ALIGNED WITH THE FINAL DESIGN AND, UH, BUILDERS OF THE PROJECT AS WELL.

SO THAT WAY WE'RE ALL INCENTIVIZED FOR THE SAME REASONS.

SO LIKE, WOULD YOU HAVE AN ON TIME ON BUDGET KPI

[00:35:01]

UM, BUT I'M, I'M HESITANT TO SAY THAT'LL EXACTLY WHAT THOSE WILL LOOK LIKE.

UNDERSTOOD.

YEP.

UM, SO WHAT ABOUT, UH, HOW DO, HOW ARE WE GONNA HANDLE OUR DISPUTE RESOLUTIONS? I HOPE WE NEVER HAVE TO UTILIZE IT, BUT, UM, YOU KNOW, IT COULD BE CRITICAL TO MAINTAIN, TO ENSURE THAT WE MAINTAIN A GOOD WORKING RELATIONSHIP IF WE DO IN FACT HAVE SOME FORM OF DISPUTE, WHICH THAT IS A, A REALLY GREAT QUESTION.

UM, SO WE'LL HANDLE IT IN TWO WAYS.

ONE, UM, BUILDING OFF OF THE COLLABORATION THAT WE'VE DONE, SO, UH, DONE SO FAR, WE'RE GOING TO CONTINUE THAT COLLABORATIVE EFFORT, UM, AND BRING ON COLLABORATIVE EXPERTS TO HELP BUILD A NETWORK OF HOW WE'RE GOING TO EFFECTIVELY COLLABORATE WITH EACH OTHER.

SO THAT WAY WE BUILD A PLATFORM FOR HOW WE WORK TOGETHER, UM, STARTING OUT EARLY ON AND MOVING FORWARD.

UM, BUT IF THERE ARE DISPUTES, THERE IS A ROBUST DISPUTE RESOLUTION, UM, CLAUSE IN OUR CONTRACT THAT HAS A FEW STEP LEVELS OF, UM, INTERNAL, UM, PROGRESSION BEFORE IT EVER GETS TO THE POINT WHERE, UH, A LAWSUIT IS FILED.

SO IT'LL GO THROUGH, UM, AN INITIAL GROUP OF, OF ME REVIEWING IT AND ADVANCE TO GREG AND THEN GO THROUGH ARBITRATION AND THEN EVENTUALLY THROUGH, UM, THE COURT SYSTEM IF WERE TO GET TO THAT POINT.

BUT WE WANTED TO BUILD AS MANY STEPS ALONG THE WAY TO SOLVE A PROBLEM BEFORE IT BECOMES A MAJOR PROBLEM.

YEAH.

OKAY.

GOOD.

SO YOU'VE, SOMETHING BUILT INTO THE CONTRACT, Y'ALL HAVE GIVEN A LOT OF THOUGHT.

UM, YES.

UM, OF THOSE PROJECTS THAT THEY PUT ON THEIR LIST OF ONES THEY HAD WORKED ON, I DON'T KNOW IF YOU CAN GO BACK TO THAT SLIDE.

UM, WHICH OF THOSE ARE WORK ACTUAL COLLABORATIVE, YOU KNOW, UM, WHETHER IT'S CMAR OR, UM, PDB, YOU KNOW, WHICH OF THESE ARE ACTUALLY SOME FORM OF COLLABORATIVE AS OPPOSED TO DESIGN TO BUILD? SO ALL OF THEM ARE, UM, THREE OF THEM WERE MAJOR P THREE PROJECTS, UM, WHICH HAD A VARIETY OF DIFFERENT DELIVERING MODELS WITHIN THEM FROM CMAR TO PROGRESSIVE DESIGN BUILD TO DESIGN BUILD.

UM, AND THEN ONE OF THEM WAS, UH, NOT A P THREE, BUT HAD THREE ELEMENTS TO IT.

CMGC, DESIGN, BUILD AND DESIGN, BID BUILD.

OKAY.

SO THEY, I MEAN, P THREES IS A DIFFERENT THING.

THAT'S WHERE, YOU KNOW YEAH.

YOU DESIGN, BUILD, FINANCE, MAINTAIN, OPERATE.

YEAH, EXACTLY.

EVEN MORE COMPLEX THAN A PROGRESSIVE DESIGN BUILD.

RIGHT? RIGHT.

UM, BUT, BUT I THINK OF THAT AS SOMETHING DIFFERENT LIKE A P THREE.

YOU COULD HAVE A P THREE WITHOUT HAVING A COLLABORATIVE PROCESS.

WHAT I'M TALKING MORE ABOUT IS, YOU KNOW, HAVE THEY DONE THIS NEW FORM OF, UM, YOU KNOW, INTEGRATING THEMSELF WITHIN AN AGENCY AND THEN WORKING THROUGH THIS WHOLE, YOU KNOW, COLLABORATIVE PROCESS WHEN, LET'S JUST ASSUME FOR THE SAKE, I KNOW IT HADN'T BEEN DECIDED THAT IT BECOMES PROGRESSIVE DESIGN BUILD, BUT IF IT WAS, DO THEY UNDERSTAND, LIKE HAVE THEY WORKED ON PROJECTS WHERE THEY UNDERSTAND HOW THEY'RE GONNA WORK WITH, YOU KNOW, THE CONTRACTOR SLASH ENGINEERING FIRM THAT MAKES UP THAT TEAM? YES.

ON THE COLLABORATIVE BASIS? YES.

SO, UH, AECOM HAS TWO, UM, DELIVERY PARTNER CONTRACTS FROM THE UNITED STATES, THE MOST RECENT ONE BEING WITH AMTRAK ON ONE OF THEIR MAJOR PROJECTS ON THE EAST COAST, UM, WHERE THEY WON THAT I THINK A YEAR AGO, UM, ON A HUGE PROJECT.

BUT THEY'RE THE DELIVERY PARTNER FOR AMTRAK ON THAT.

UM, AND THEN THERE'S ANOTHER ONE.

UM, AND THAT WAS A COLLABORATIVE PROCESS, I ASSUME? YES, IT WOULD.

OKAY.

YEAH.

YEP.

AND THEN THERE WAS ANOTHER ONE.

OH, THEY'RE GONNA KILL ME FOR NOT BEING ABLE TO REMEMBER IT.

THAT'S ALL RIGHT.

WE'LL, WE'LL LET 'EM KILL YOU AFTERWARDS.

THAT'S .

THANK YOU FOR NOT MAKING THAT PUBLIC .

AT LEAST YOU DIDN'T KILL 'EM BEFORE THE RECOMMENDATION.

YEAH, NO, EXACTLY RIGHT.

WE KNOW WHO WE'RE GONNA VOTE ON.

NO, WELL THAT'S GOOD.

UM, YOU KNOW, I KNEW YOU'VE DONE, YOU KNOW, ALL YOUR HOMEWORK ON THIS AND THERE JUST GONNA BECOME SUCH AN IMPORTANT PIECE OF ATP'S ABILITY TO SUCCESSFULLY DELIVER THIS PROJECT.

YOU KNOW, IT'S JUST NICE TO KNOW THAT, YOU KNOW, YOU DOTTED YOUR'S AND CROSSED YOUR T'S AND VETTED THIS TEAM THOROUGHLY.

I MEAN, OBVIOUSLY AECOM IS A WORLD CLASS ENGINEERING FIRM.

UM, I HAVE NO DOUBT THAT IF OF ALL THE ONES THAT MIGHT HAVE APPLIED, I, I'M NOT SURPRISED THAT THEY WOULD BE ONE THAT'S FAMILIAR WITH, UM, THE COLLABORATIVE PROCESS.

AND, UM, YEAH.

SO IT'S, YOU KNOW, I LOOK FORWARD TO TAKING A VOTE ON THIS AND THEN SEEING THEM INTEGRATE SUCCESSFULLY INTO THE, INTO THE ORGANIZATION.

THANK YOU, SIR.

THANK YOU FOR YOUR INSIGHTFUL QUESTIONS.

UM, I HAVE ANOTHER ONE.

AND TO THE POINT OF THE PERFORMANCE INCENTIVES AND LOOKING AT THE BACKUP INFORMATION THAT WAS PROVIDED TO THE BOARD IN THE, IN THAT 98 MILLION MARK, I THINK DOLLAR SIGNS IN THIS PERFORMANCE

[00:40:01]

FOR THE FIRST FOUR YEAR BASE TERM.

AND MY SECOND QUESTION IS THE TWO FOUR YEAR TERM EXTENSIONS THAT WOULD COME TO THE BOARD AGAIN LATER FOR ADDITIONAL FUNDING, THE FUNDING WOULD YES.

OKAY.

UM, YEAH, THAT WAS, THAT WAS CLEAR.

JUST WANTED TO MAKE SURE THAT I UNDERSTOOD IT IN, IN THE BACKUP.

SO WHAT WE WOULD BE VOTING ON WOULD BE THE BUCKET OF FUNDS FOR THE FIRST FOUR YEARS ONLY.

YES.

OKAY.

UM, IN THE COLLABORATIVE EFFORT, AND AS EVERYONE HAS SAID, I THINK IT WAS A RISK THAT WE WERE TAKING, BUT WE LEARNED FROM OTHER ENTITIES THAT I BELIEVE IT WAS DONE IN CANADA THAT WAS DISCUSSED.

AND CASEY BROUGHT ME UP TO SPEED A LOT IN THE BACKGROUND OF HOW IMPORTANT THIS WAS AS AN EFFORT, WHICH I FOOL WHOLEHEARTEDLY SUPPORT.

I TRULY CARE THAT HOW WE COLLABORATE WITH THE COMMUNITY AS THEY OWN THIS PROGRAM, THERE ARE SHAREHOLDERS IN THIS THAT THE TEAM HAS THAT VERY CLEARLY IN.

THEY UNDERSTAND THE, HOW CRITICAL THAT IS.

UM, AND AS AN EXTENSION OF THE STAFFING OF A TP, ANOTHER THING THAT I'M EXCITED ABOUT IS THAT THE REPUTATION OF THE FIRM EXTENDS TO THE REPUTATION OF, THEY'RE BASICALLY AN EXTENSION OF A TP.

UM, SO I CLEARLY WANT TO STATE MORE THAN A QUESTION IS THAT EVERY SINGLE HUMAN THAT WORKS FOR THE COMPANY AND ALL YOUR PARTNERS ARE A REFLECTION OF A TP AND A REFLECTION OF THE COMMUNITY AND THE BEHAVIORS THAT WE EXPRESS IN HOW WE DESIGN SOMETHING MONUMENTAL TOGETHER.

IT NEEDS TO BE TOGETHER.

SO I I, I'M WHOLEHEARTEDLY IN FAVOR OF THE COLLABORATIVE APPROACH IN THAT WE ALL OWN IT TOGETHER.

SO, UM, I'M EXCITED TO BE AT THIS POINT IN TIME, IN THIS VOTE AND ENDING THE YEAR THIS WAY WITH, WITH A VOTE SO MONUMENTAL, UM, THAT IT'S VERY EXCITING TO, TO SEE THIS.

AND, UM, I ALSO LIKE TO RECOGNIZE THAT THE FIRMS THAT, IF YOU CAN MOVE TO THAT SLIDE, BECAUSE IT'S LIKE ALL OF THE SMALL PARTNERS THAT ARE LOCAL THAT MAKE THEY KNOW OUR LOCAL RULES, THEY KNOW THE CULTURE SO MUCH THAT ALL OF THOSE FIRMS THAT MAKE UP THE ENTIRE TEAM OF ACOM HAVE A SEAT AT THE TABLE AND UNDERSTAND AND GUIDE US AND HOLD OUR HANDS THROUGH THIS PROCESS.

SO THANK YOU FOR INCLUDING THAT, UM, THAT SLIDE AND, UM, AND THAT IT'S NOT JUST LOCAL, BUT REGIONAL AND NATIONAL AND INTERNATIONAL.

SO IT TOOK A LONG TIME TO GET HERE, , BUT IT'S, WE GO SLOW TO GO FAST, RIGHT? WE GO METHODICALLY AND WITH RIGOR SO THAT WE CAN ADVANCE FOR SOMETHING THAT'S GENERATIONAL.

SO I'M VERY EXCITED TO, UM, IF THERE'S ANY FURTHER COMMENTS OR QUESTIONS.

DO YOU YES.

UM, GO AHEAD.

EXPLAIN.

WHAT DO YOU MEAN BY FUNDING APPROVAL? DOES THAT MEAN THAT APPROVING THE BUDGET? DOES IT, OR WILL YOU SPECIFICALLY BE, BRING THE FUNDING FOR THE EXTENSION AT A SPECIFIC DATE? SO ANYTIME WE NEED TO INCREASE FUNDING BEYOND THE $98.5 MILLION, WE'LL COME BACK TO THE BOARD AND ASK FOR THAT ADDITIONAL FUNDING.

AND SO THE BOARD WILL KNOW YOU.

WE ARE DOING IT SPECIFICALLY FOR THE EXTENSION OF THE CONTRACT.

YES.

ALRIGHT.

MAD MADAM CHAIR, IF I COULD BOARD MEMBER, ONCE AGAIN, I, I AM APPRECIATIVE OF YOUR THOROUGHNESS.

I'M APPRECIATIVE THAT WHEN A QUESTION IS ASKED, YOU'VE ACTUALLY BEEN IN THE FIELD AND YOU'VE BEEN OBSERVING AND YOU'VE GOT SPECIFIC, UH, EXAMPLES OF THE TYPES OF THINGS THAT ARE BEING ASKED, WHICH IS EXCEPTIONAL WITH THIS GUY RIGHT HERE, .

UM, I, I WOULD LIKE TO SAY THAT, THAT, UM, UH, I'M NOT ONLY IMPRESSED WITH THE PROCESS, BUT I'M IMPRESSED WITH THE TEAM AS WELL.

UH, WE ASKED FOR AS WE TRIED TO, AS WE TRIED TO, UH, PASS THIS BUDGET RESOLUTION, UH, THAT, UH, LOCAL TAX DOLLARS ALSO, UH, SUPPORT LOCAL BUSINESSES AND GIVE THEM AN OPPORTUNITY TO PARTICIPATE WITH US AS WELL.

UH, I THINK THAT, I THINK THAT, UH, YOU HAVE DEMONSTRATED THAT, UH, YOU'VE ASKED THE RIGHT QUESTIONS.

YOU'VE MADE SURE THAT WE'VE IDENTIFIED PEOPLE WHO ARE CAPABLE OF, OF, UH, DOING THESE JOBS.

WE'VE LOOKED IN THIS MARKET.

A AECOM IS NOT NEW TO THIS MARKET.

UM, CERTAINLY DONE A LOT OF WORK AT THE COUNTY, CERTAINLY DONE A LOT OF WORK AT THE SCHOOL DISTRICT.