[00:00:04]
WELL, I WANNA MOVE THIS OVER THIS WAY.
[CALL TO ORDER]
UM, AS YOU CAN SEE, I AM NOT THE CHAIR, BUT I WILL BE ACTING CHAIR TODAY.SO I'D LIKE TO CALL THE REGULAR MEETING OF THE 2026 BOND ELECTION ADVISORY TAX, UH, FORCE MEETING SESSION AT 2:00 PM ON THE DOT.
UM, DO WE HAVE ANY CITIZEN COMMUNICATION? DO ROLL CALL.
OH, DO I NEED TO DO ROLL CALL BEFORE CITIZEN COMMUNICATION? ALL RIGHT, LET'S DO ROLL CALL.
LOOKS LIKE WE HAVE RACHEL STONE, UH, ONLINE.
RACHEL, IF YOU COULD JUST SAY YOU'RE HERE.
HAYDEN WALKER, MARY HAGER, AND CHARLES CURRY.
CAN YOU TURN YOUR MIC ON, PLEASE? I CAN'T.
[CITIZEN COMMUNICATION: GENERAL]
ON TO THE NEXT ITEM IN THE AGENDA.UM, THE CITIZEN COMMUNICATION.
UH, FIRST OFF, WE SHOULD HAVE CATHERINE FLOWERS OF THE CITY OF AUSTIN PARKS AND RECREATION BOARD.
UM, SHE WAS GONNA BE CALLING IN.
DO WE HAVE HER ON THE LINE? NEGATIVE? NO, WE DON'T.
UH, SO WE CAN MOVE ON TO, UH, MALCOLM YATES, UH, CHAIR OF THE EAST RIVERSIDE AL TORF COMBINED NEIGHBORHOOD CONTACT TEAM.
I'M CHAIR OF THE EAST RIVERSIDE OLTORF COMBINED CONTACT TEAM.
THE CONTACT TEAM IS A COALITION OF NEIGHBORHOODS IN THE EAST RIVERSIDE AREA.
THE PRESENTATION TODAY IS ABOUT THE NEED FOR A COMMUNITY CENTER AND MORE RECREATIONAL FACILITIES FOR THE POPULATION OF THE EAST RIVERSIDE AREA.
THIS SLIDE SHOWS THE DEMOGRAPHICS OF THE STUDENTS AT LINDER ELEMENTARY SCHOOL, WHICH SERVES THE EAST RIVERSIDE AREA.
THE STUDENT POPULATION IS 89% HISPANIC OR AFRICAN AMERICAN, AND IS OVER 90% ECONOMICALLY DISADVANTAGED.
BETWEEN 80 AND 90% OF THE RESIDENTS OF EAST RIVERSIDE AREA RENT, A HIGH PERCENTAGE OF EAST RIVERSIDE POPULATION CONSISTS OF IMMIGRANTS.
THE EAST RIVERSIDE AREA IS CONSIDERED THE HIGHEST CRIME AREA IN THE CITY AND WAS CHOSEN FOR A DEPARTMENT OF JUSTICE GRANT TO FUND THE R RIVERSIDE TOGETHERNESS PROJECT.
THE GOAL OF THIS PROJECT IS TO REDUCE CRIME IN THE EAST RIVERSIDE AREA THROUGH COMMUNITY-BASED POLICING.
THIS PROJECT HAS BEEN HAMPERED BY THE LACK OF A PLACE FOR THE COMMUNITY TO MEET.
THERE ARE NO PUBLIC BUILDINGS IN THE TARGET AREA WHERE THE COMMUNITY
[00:05:01]
CAN MEET.WE HELD OUR EVENTS IN BUSINESSES AND IN PARKING LOTS.
THIS MAP SHOWS THE INCOME DISTRIBUTION IN THE EAST RIVERSIDE TOGETHERNESS PROJECT AREA.
IT HAS THE HIGHEST, THE, THE LOWEST INCOME DISTRIBUTION IN THE CITY.
WE WILL NOW LOOK AT THE OPPORTUNITIES FOR RECREATION IN THE EAST RIVERSIDE AREA.
THE PARK PLANNING AREA IS MAINLY DESIGNATED PARKLAND DEFICIENT.
NOTICE THE STRIP IN THE CENTER THAT IS NOT PARKLAND DEFICIENT.
LET'S LOOK AT THE PARKS IN THIS AREA.
FIRST IS THE ROYAL CREST POCKET PARK.
NOTE THE STRANGE SHAPE OF THIS PARK.
THIS IS WHAT THE PARK REALLY IS.
THIS IS THE WOODLAND POCKET PARK.
THE WOODLAND POCKET PARK IS A VACANT RESIDENTIAL LOT WITH NO FACILITIES.
THE CITY HAS REMOVED TWO LAKESHORE PARKS FROM THIS PARKLAND DEFICIENT AREA.
THE PARD MAINTENANCE FACILITY ON LAKESHORE WAS SOLD TO ORACLE, AND THE FORMER YOUTH HOSTEL WAS GIVEN TO THE AUSTIN ROARING CLUB.
THE MONTOPOLIS RECREATION CENTER IS BETWEEN TWO AND THREE MILES FROM THE LOW INCOME APARTMENTS BETWEEN EAST RIVERSIDE DRIVE AND EAST RF.
IT IS UNREASONABLE TO EXPECT CHILDREN TO TRAVEL THIS DISTANCE TO FIND A PLACE FOR RECREATION.
THE EAST RIVERSIDE AREA HAS NO PARKS NEARBY AND NO BUILDING FOR THE COMMUNITY TO MEET OR TO RECEIVE SERVICES.
FOR THESE REASONS, THE IRAQ CONTACT TEAM VOTED TO ADD THE GOAL OF BUILDING A COMMUNITY CENTER.
PLEASE RECOMMEND TO THE CITY TO ADD A BOND FOR THE EAST RIVERSIDE COMMUNITY CENTER TO THE 2026.
UH, UP NEXT WE HAVE ED MILLER, EROC, OFFICER.
I WANT TO PUT A HUMAN FACE ON WHAT MALCOLM JUST SAID.
FOR 15 YEARS, I WAS THE PROFESSOR AT A CC RIVERSIDE RUNNING AS LEAD INSTRUCTOR, A REENTRY PROGRAM FOR EX-OFFENDERS COMING OUT TEXAS PRISONS COMING BACK INTO THE WORLD WE LIVE IN.
ABOUT FIVE YEARS IN, I BEGAN TO UNDERSTAND WHAT EVERYBODY IN MY CLASS HAD IN COMMON.
THEY ALL CAME FROM EAST RIVERSIDE.
WHY YOU MIGHT ASK, WOULD THAT BE WELL, HIGHEST POVERTY, HIGHEST UNEMPLOYMENT, HIGHEST CRIME.
THEY WERE JUST LIVING THE LIFE THEY WERE BROUGHT UP IN.
THEY WEREN'T TRYING TO DO ANYTHING STRANGE BY COMMITTING ACTS OF VIOLENCE AND GOING TO PRISON.
THEY WERE JUST DOING WHAT PEOPLE IN THAT NEIGHBORHOOD HAVE ALWAYS DONE.
NOW, WHY IS THAT THE WAY OF LIFE THERE? WELL, AS MALCOLM ARTICULATED, THERE ARE NO PUBLIC BUILDINGS.
THERE'S NO REC CENTER, THERE'S NO COMMUNITY CENTER.
THERE'S NO PLACE TO MEET EXCEPT THE BATHROOM OF A FILLING STATION.
SO HOW ARE YOU GONNA DELIVER ANY SERVICES? NO MENTAL HEALTH, NO PHYSICAL HEALTH, NO IMMIGRATION ATTORNEY FOR A LARGELY IMMIGRANT AND PRESUMABLY UNDOCUMENTED POPULATION THAT HAVE FLED VIOLENCE AND ARE UP HERE AFRAID OF THE POLICE.
A UNIFORM IS SAFETY TO MANY PEOPLE, BUT TO MUCH OF EAST RIVERSIDE, THEY RUN LIKE A RABBIT.
BECAUSE A UNIFORM MEANS CORRUPTION AND VIOLENCE IS A PLACE THAT SHOULDN'T EXIST, BUT IT DOES.
AND ALL WE'RE ASKING IS A PLACE TO BRING HELP, TO, TO HAVE MEETINGS, TO FEED THE HUNGRY, JUST TO TRY TO BRING SERVICES.
THERE'S NO PLACE TO DELIVER IT.
WE WORK WITH OTHER NONPROFITS, WITH EVERY COMMUNITY ORGANIZATION, BUT THERE'S NO PLACE TO DELIVER SERVICE.
AND SO WHEN THE PARK AND REC DEPARTMENT, WE HOPE RESPONDS TO OUR PLEA FOR A FACILITY, IT WILL COME TO YOU FOR FUNDING.
AND I JUST WANT YOU TO UNDERSTAND WHY IT WOULD BE A GOOD INVESTMENT PARK AND REX PUTTING ALL THE NEW
[00:10:01]
BUILDINGS AND FACILITIES OUT AT THE EDGE OF TOWN, OUT IN THE BOONDOCKS, OUT PAST THE BOONDOCKS.THAT'S NOT WHERE THE PROBLEM IS.
UM, I BELIEVE WE SHOULD HAVE CATHERINE FLOWERS CALLING IN.
HI CATHERINE, ARE YOU ON THE LINE? HI THERE.
SORRY FOR THE DIFFICULTIES THERE.
UM, SO, UH, I HAVE A BRIEF PUBLIC COMMENT TODAY JUST TO INTRODUCE MYSELF.
UH, I AM THE DISTRICT FOUR REPRESENTATIVE ON THE PARKS AND RECREATION BOARD FOR THE CITY OF AUSTIN.
I'M CALLING TODAY THOUGH NOT ON BEHALF OF THE PARKS BOARD, UH, BUT UH, IN MY CAPACITY AS A PRIVATE CITIZEN, THOUGH IT IS RELATED TO MY PARKS BOARD WORK.
SO ON PARKS BOARD, OVER THE PAST YEAR AND A HALF, WE'VE HEARD A NUMBER OF CONCERNS AROUND FOLKS RELATED TO RECREATION CENTERS AND SENIOR CENTERS, UH, LIMITED FUNDING, LIMITED SPACE, UH, OVERCROWDING, ET CETERA.
UH, IN PARTICULAR, THIS IS RELEVANT FOR DISTRICT FOUR, UH, WHICH IS THE DISTRICT I LIVE IN AND THE DISTRICT I REPRESENT.
UH, SO TODAY I WANT TO TALK A LITTLE BIT ABOUT GUS GARCIA SENIOR CENTER.
GUS GARCIA, FOR THOSE OF YOU WHO ARE NOT FAMILIAR, IS LOCATED IN NORTHEAST AUSTIN.
UM, IT IS IN AN AREA THAT HAS, YOU KNOW, A SIGNIFICANT NUMBER OF SENIORS, I WOULD SAY, COMPARED TO THE OVERALL POPULATION OF THE CITY.
AND IT ALSO HAS A SIGNIFICANT NUMBER OF SENIORS LIVING BELOW THE POVERTY LINE.
I HAVE EXACT STATISTICS ON THAT.
I CAN FOLLOW UP WITH THAT TO THE BOARD.
UH, BUT I WAS APPROACHED ABOUT TWO YEARS AGO NOW FROM A SENIORS GROUP AT GUS GARCIA IN MY CAPACITY ON THE PARKS BOARD, UH, TO ADVOCATE FOR A LITTLE BIT MORE SPACE THERE.
IF YOU'VE NEVER BEEN TO GUS GARCIA, UH, I WOULD ENCOURAGE YOU TO MAKE A VISIT IF YOU EVER HAVE A CHANCE.
UH, IT IS SERVING A LARGE SWATH OF THE COMMUNITY FROM OUR YOUNGEST AT SUMMER CAMPS, ALL THE WAY UP TO SENIORS DOING SENIOR PROGRAMMING.
IT'S A WELL LOVED CENTER, I WOULD SAY, UH, VERY WELL LOVED BY MANY COMMUNITY MEMBERS.
AND THE SENIORS THERE ARE WELL ORGANIZED AND REALLY HAVE BEEN ADVOCATING FOR MORE SPACE BECAUSE IN THE SUMMER THEY DON'T HAVE SIGNIFICANT SPACE TO DO THEIR PROGRAMMING.
AND IN PARTICULAR, THEY'RE PUSHED OUT BY THE SUMMER CAMPS, WHICH IS TOTALLY UNDERSTANDABLE.
NONE OF THEM ARE, WOULD HAVE NEGATIVE FEELINGS ABOUT THE SUMMER CAMPS.
THEY JUST BELIEVE THAT THERE'S MORE SPACES NEEDED.
AND SO, IF YOU'RE NOT FAMILIAR, THERE WAS A GAP STUDY DONE OVER THE COURSE OF THE LAST YEAR OF ALL THE SENIOR CENTERS IN RENER IN AUSTIN.
AND IT WAS IDENTIFIED THAT NORTH AUSTIN IS PARTICULARLY, UH, AT RISK, LOW CAPACITY FOR SENIOR RELATED PROGRAMMING.
AND THAT IF WE WERE GONNA PLACE FUNDING SOMEWHERE FOR A NEW SENIOR CENTER, THAT IT SHOULD LIKELY BE IN NORTH AUSTIN.
SO I BRING ALL OF THIS UP JUST TO SAY THAT, UH, AS YOU GUYS ARE GOING THROUGH YOUR DELIBERATIONS THIS YEAR FOR THE BOND ELECTION ADVISORY TASK FORCE, UH, TO CONSIDER FUNDING FOR THE BOND, UH, SPECIFICALLY FOR SENIOR CENTER NEEDS, UH, SPECIFICALLY IN NORTH AUSTIN, UH, THERE IS A PARKS BOARD RECOMMENDATION THAT YOU CAN REFERENCE THAT I DID SEND, UH, TO MR. VELOZ JUST BEFORE THIS.
HOPEFULLY HE CAN SEND IT OUT TO YOU.
THE PARKS BOARD RECOMMENDATION IS 2 0 2 3 1 1 2 7 DASH TWO SPECIFICALLY RELATED TO GUS GARCIA, BUT ADDRESSING THE LARGER NEED COMMUNITY-WIDE.
UM, I AM HERE ON AT THE REQUEST OF MARTHA LANGFORD, WHICH SHE IS THE MAIN SENIOR ORGANIZING THE GROUP OF SENIORS THERE, BUT SHE'S UNABLE TO BE HERE DUE TO HEALTH CONCERNS.
I HOPE YOU'LL TAKE IT UNDER CONSIDERATION.
UH, IT IS A MAJOR NEED, I KNOW AMONG MANY IN THE CITY.
UH, BUT I WANTED TO MAKE SURE THAT THIS WAS BROUGHT BEFORE YOU TO YOUR AWARENESS.
AND I WILL FOLLOW UP WITH SOME MORE INFORMATION AS WELL FROM MARTHA, UH, FOR YOUR PERUSAL LATER.
I'M AVAILABLE FOR ANY QUESTIONS AT ANY TIME.
AS I MENTIONED, I AM, UH, THE DISTRICT FOUR REP ON THE PARK SUPPORT, SO YOU CAN REACH ME, UH, THROUGH MY, MY, YEAH, MY, UH, EMAIL THERE.
UH, THAT SHOULD BE IT FOR OUR SPEAKERS.
I DID HAVE ONE POINT, I KNOW WE CAN'T RESPOND, BUT WILL WE GET THAT INFORMATION THAT WAS SUBMITTED FROM THE COMMUNITY OR NO? I JUST WANTED TO CLARIFY FOR THOSE OF US.
UH, I CAN SEND THAT INFORMATION OUT.
MAY I ASK, DOES THAT INCLUDE, FOR EXAMPLE, THE PRESENTATION FROM MR. YATES? ARE WE GONNA BE ABLE TO GET THAT INFORMATION? YEAH, THAT'S WHAT I WAS ASKING FOR.
BUT I WAS JUST DOUBLE CHECKING THAT THAT'S YES.
ALRIGHT, MOVING ON TO THE APPROVAL OF
[1. Approval of the minutes from the December 16, 2024, regular meeting.]
MINUTES, WHICH WAS IN OUR PACKET.UM, I WOULD ENTERTAIN A MOTION TO APPROVE THE MINUTES.
ARE THERE ANY, UH, CHANGED QUESTIONS OR DISCUSSION AROUND
[00:15:01]
THE, THE MEETING MINUTES? ANY ADJUSTMENTS? I ALL RIGHT.ALL IN FAVOR OF APPROVING THE MINUTES FROM THE DECEMBER 16 MEETING.
[2. Staff briefing regarding the community engagement framework. Presented by Capital Delivery Services and the Communications and Public Information Department.]
UH, STAFF BRIEFING, UM, FROM THE COMMUNITY ENGAGEMENT, UH, TEAM.I GOT A LITTLE FENG SHUI ON THAT.
SORRY, I HAVE TO BALANCE THAT OUT.
UH, GOOD AFTERNOON TASK FORCE MEMBERS.
I AM WITH THE COMMUNICATIONS AND PUBLIC INFORMATION OFFICE.
I'M THE CHIEF COMMUNICATIONS DIRECTOR.
UM, THANK YOU SO MUCH FOR HAVING US HERE TODAY AS VOLUNTEERS ON THIS TASK FORCE.
WE KNOW YOUR TIME IS IMPORTANT, AND WE APPRECIATE YOUR BEING HERE TO DISCUSS OUTREACH AND ENGAGEMENT FOR BOND 2026.
GIVEN THE WIDE BREADTH OF KNOWLEDGE ALREADY HERE, AND THE EXPERIENCE IN THIS ROOM THAT I KNOW FULL WELL, YOU GUYS ARE VOLUNTEERS FOR THIS, BUT I'M SURE YOU VOLUNTEERED IN A WIDE ARRAY OF CAPACITIES FOR THE CITY AND THIS ORGANIZATION.
UM, I'M SURE MANY OF YOU HAVE BEEN ALREADY INVOLVED IN COMMUNITY ENGAGEMENT ACTIVITIES IN AUSTIN, EITHER THROUGH YOUR OWN WORK EXPERIENCE AS WELL AS YOUR OWN PERSONAL VOLUNTEER TIME.
OVERALL, OUR GOAL TODAY IS TO SHARE OUR APPROACH TO ENGAGING THE COMMUNITY AND GATHER FEEDBACK FROM THIS BODY SO THAT WE CAN RETURN DURING OUR FEBRUARY MEETING WITH AN UPDATED COMMUNITY ENGAGEMENT PLAN.
SO TODAY WE'LL GO OVER THE COMMUNITY ENGAGEMENT TEAM, WHAT THAT REPRESENTS, UM, WHY WE HAVE, UH, A COUNCIL RESOLUTION REQUIREMENTS, ENGAGEMENT GOALS, TOOLS.
UM, AND JUST A, JUST A QUICK, BECAUSE I KNOW MANY OF YOU HAVE WORKED THROUGH COMMUNITY ENGAGEMENT AND DIFFERENT ACTIVITIES WITH US, UM, OR WITH THE CITY.
WE HAVE A WIDE ARRAY OF TOOLS, UM, TO ENGAGE AND CONNECT WITH OUR COMMUNITY.
UM, I'LL BE SHARING A FEW OF THEM DURING THE PRESENTATION, UM, BUT WITHOUT SHARING TOO MUCH TOO SOON, PLEASE KNOW, WE NEVER RECOMMEND RELYING ON ONE MECHANISM TO ENGAGE WITH THE COMMUNITY.
UM, WE FIRMLY BELIEVE THAT, UM, OUR MOST SUCCESSFUL APPROACH IS TO, IS WHEN WE CAN MEET THE PEOPLE WHERE THEY'RE AT, UM, AND ESPECIALLY IN THEIR PRE THEIR PREFERRED LANGUAGE AND THE WAY IN WHICH THEY COMMUNICATE.
SO, SUCCESSFUL ENGAGEMENT IS CONTINGENT UPON SUCCESSFUL OUTREACH, AS WELL AS HOW WE GO TO THE COMMUNITY TO GATHER FEEDBACK FROM THEM.
SO, WE'LL GO THROUGH THOSE TOOLS.
UM, WE'LL WALK THROUGH THE COMMUNITY FEEDBACK PROCESS AND TIMELINE THAT WE'VE ENVISIONED, AND THEN WALK THROUGH ROLES AND RESPONSIBILITIES FOR BOTH THIS TASK FORCE AS WELL AS THE COMMUNITY ENGAGEMENT TEAM, OR COMMUNITY, UH, OR THE JOINT COMMUNICATIONS TEAM THAT WE'VE SET UP.
WE'LL TALK THROUGH NEXT STEPS, OF COURSE, AND THEN ANSWER YOUR QUESTIONS.
SO THIS IS THE ONE SLIDE WHERE YOU'RE GONNA HEAR ME TALK MAINLY, AND I HOPE I CAN JUST HAVE A CONVERSATION.
UM, BEFORE WE START DIVING IN, I WANT TO PROVIDE A LITTLE BIT OF CONTEXT, BECAUSE WORDS ARE IMPORTANT AND THEY MATTER.
UM, IT ALSO HELPS ESTABLISH SOME CLEAR EXPECTATIONS.
SO, TWO TERMS THAT WE HOLD VERY IMPORTANT, UM, WITHIN THE CITY OF AUSTIN, AND CERTAINLY WITHIN MY OWN TEAM, IS THE TWO PHRASES.
ONE IS OUTREACH, AND ONE IS ENGAGEMENT.
THAT IS LARGELY ONE WAY WE'RE GOING TO A, A DECISION HAS BEEN MADE.
WE HAVE A PROCESS AND A PROCEDURE.
UM, HERE IS YOUR INFORMATION SO THAT YOU KNOW WHAT THAT PROCESS AND PROCEDURE IS.
YOU MIGHT RECEIVE FEEDBACK ON THAT POLICY OR PROGRAM OR, OR PROCESS.
UM, BUT THAT IS NOT THE PRIMARY INTENT OF OUTREACH.
OUTREACH IS REALLY ONE WAY DIALOGUE AND SHARING THAT INFORMATION TO THE PUBLIC, RIGHT? SO THE NEXT STEP IS ENGAGEMENT.
AND ENGAGEMENT IS WHERE WE SEE TWO WAY COMMUNICATION IS DELIBERATE.
THE PRIMARY INTENT IS TO GATHER INPUT TO THEN INFLUENCE OR INFORM POLICY MAKERS, POLICY DECISIONS, PROGRAMMATIC DECISIONS.
SO THOSE ARE TWO THINGS, AND WE LOOK AT THEM ON THE SPECTRUM, RIGHT? THERE'S OUTREACH, WHICH IS THE OUTREACH.
WE'RE PUSHING OUT INFORMATION ALL THE WAY THROUGH THAT STAGE OF ENGAGEMENT.
AND THERE'S A LOT THAT OCCURS IN BETWEEN.
SOME THAT MIGHT LEAN MORE TOWARDS THE OUTREACH SIDE, SOME THAT MIGHT LEAN MORE TOWARDS THE ENGAGEMENT SIDE.
BUT THAT'S THE AREA AND THAT'S THE SPECTRUM THAT WE WORK WITHIN.
AND THOSE PHRASES, THAT WORD IN PARTICULAR, ENGAGEMENT IS A VERY IMPORTANT WORD TO US.
AND WE TAKE THAT VERY SERIOUSLY TO MEAN THAT WE WANT TO HEAR FROM YOU.
AND WE WANT TO TAKE THAT INFORMATION AND PROVIDE FEEDBACK TO A BODY TO HELP MAKE AN INFORMED DECISION.
ON THE NEXT STEPS TODAY, WE'LL FOCUS ON ENGAGEMENT.
BUT PLEASE KNOW, SUCCESSFUL ENGAGEMENT LEANS ON SUCCESSFUL OUTREACH.
AND THAT IS WHERE YOU WILL LIKELY COME IN, IN THE, IN THE VAST MAJORITY OF WHERE WE WORK IN THIS SPACE.
SO, AS MANY OF YOU KNOW OR HAVE EXPERIENCED OVER THE YEARS, THE CITY HAS A LOT OF PROJECTS, A LOT, A LOT, A LOT OF PROJECTS AND INITIATIVES, UM,
[00:20:01]
AND EVENTS.AND THEY'RE SPREAD ACROSS A WIDE MULTITUDE OF DEPARTMENTS.
IN MANY CASES, CITY DEPARTMENTS HAVE A RELATIVELY SMALL DEDICATED COMMUNICATIONS TEAM TO SUPPORT AND PROMOTE THEIR EFFORTS.
UM, SOME DEPARTMENTS DON'T HAVE ANY, BUT FOR CROSS DEPARTMENTAL CITYWIDE PROJECTS SUCH AS THE BOND, MY DEPARTMENT, THE COMMUNICATIONS AND PUBLIC INFORMATION OFFICE, ALSO KNOWN AS CPIO, YOU'LL HEAR ME REFER TO CPIO FORWARD, UM, IS ASSEMBLING AND OVERSEEING A JOINT COMMUNICATIONS TEAM.
UH, IT'S BASICALLY A TEAM OF COMMUNICATION STAFF FROM ACROSS THE ORGANIZATION, UM, TO REALLY FOCUS ON PROVIDING A CONSISTENT CITYWIDE LOOK AND FEEL AND APPROACH TO ENGAGING AND SHARING INFORMATION WITH THE PUBLIC.
THE JOINT COMMUNICATIONS TEAM WILL BE LED BY ME AND MY LEADERSHIP TEAM WHO ARE BEHIND ME.
UM, MARIA SANCHEZ, I THINK MANY OF YOU KNOW THIS PERSON.
DOES SHE LOOK FAMILIAR TO YOU? OKAY.
ALICIA DEAN ALSO PROBABLY HAVE SEEN HER AROUND.
AND THEN AMY BOGAN, BOGAN BOGAN, BOGAN BOGAN.
AMY BOGAN, UM, WHO IS WITH CDS? SO WE'LL GO THROUGH.
PERSONALLY, I'VE BEEN WITH THE CITY, JUST TO ACQUAINT MYSELF WITH YOU, I'VE BEEN WITH THE CITY FOR ABOUT 20 YEARS, UM, WORKING ACROSS A VARIETY OF DEPARTMENTS.
SOME OF YOU MAY REMEMBER ME FROM ZERO WASTE, UH, STRATEGIC PLAN, AND A LOT OF THE ZERO WASTE INITIATIVES THE CITY'S BEEN WORKING ON.
UM, I'VE WORKED WITH WATERSHED PROTECTION DEPARTMENT AND THEN, UM, DEVELOPMENT REVIEW DEPARTMENT, UM, PREVIOUSLY DEVELOPMENT SERVICES WHEN I WAS THERE.
UM, MO MOST OF MY WORK HAS REALLY LEANED ON COMMUNITY ENGAGEMENT AND OUTREACH, UM, BECAUSE MOST OF WHAT I DID WAS POLICY DEVELOPMENT AND POLICY AND PROGRAMMATIC DEVELOPMENT.
UM, MARIO SANCHEZ IS C PIOS COMMUNITY ENGAGEMENT MANAGER.
SHE BRINGS OVER 40 YEARS OF EXPERIENCE.
UM, CPO'S, COMMUNITY ENGAGEMENT TEAMS SUPPORTS IN-PERSON OUTREACH AND ENGAGEMENT ACTIVITIES, DIGITAL AND ONLINE ENGAGEMENT TOOLS, WHICH ARE SO NEW TO US.
IF YOU REALIZE THAT
BUT BECAUSE OF MARIA ON AND HER TEAM, WE HAVE DONE MUCH BETTER OVER THE YEARS, AND WE KEEP IMPROVING AT EVERY STEP.
UM, IN, IN ADDITION TO THAT, HER TEAM OVERSEES AND HELPS PROVIDE SUPPORT WITH LANGUAGE ACCESS COMPLIANCE, UM, FOR THE ORGANIZATION.
HER TEAM PROVIDES GUIDANCE TO CITY DEPARTMENTS ACROSS THE ORGANIZATION, AND THEY'VE CULTIVATED ENGAGEMENT STAFF ACROSS THE ORGANIZATION, THAT AMOUNT TO ABOUT 500 PEOPLE WHO REALLY WORK, UM, TO PROVIDE ENGAGEMENT ACTIVITIES AND OPPORTUNITIES FOR THIS ORGANIZATION.
SO MARIA WILL LEAD THE ENGAGEMENT STRATEGY FOR THE 2026 BOT.
ALICIA DEAN AND CP I'S STRATEGIC COMMUNICATIONS MANAGER, AND SHE HAS OVER 32 YEARS OF EXPERIENCE.
UM, THE COMMUNICATE, THE STRATEGIC COMMUNICATIONS TEAM PROVIDES SUPPORT IN DEVELOPING OUTREACH PLANS TO INCREASE COMMUNITY AWARENESS AND PARTICIPATION IN A VARIETY OF CITY INITIATIVES.
SO ALICIA WILL BE GUIDING GENERAL COMMUNICATION AND OUTREACH EFFORTS.
AND THEN AMY BOGAN IS THE CAPITAL DELIVERY SERVICES COMMUNICATIONS MANAGER.
SHE HAS OVER 15 YEARS OF EXPERIENCE.
AMY OVERSEES CD S'S COMMUNICATIONS TEAM, ENSURING COMMUNITY MEMBERS ARE AWARE OF THE CRITICAL INFRASTRUCTURE THAT WE ARE BUILDING IN SHAPING THE CITY'S FUTURE.
SHE'LL BE WORKING CLOSELY WITH MARIO AND ALICIA, MYSELF, AND THE JOINT COMMUNICATIONS TEAM TO ENSURE WE EXECUTE OUR COMMUNICATIONS AND ENGAGEMENT PLANS.
SO JUST AWARENESS ON, YOU SEE FOUR PEOPLE BEFORE YOU THAT REALLY ASSEMBLE AND BUILD THE LEADERSHIP TEAM FOR THE COMMUNICATIONS TEAM.
BUT PLEASE KNOW THAT THERE ARE COMMUNICATIONS PROFESSIONALS IN EVERY DEPARTMENT THAT IS TOUCHED.
SO WE'VE GOT, WE'LL HAVE PARK STAFF, WE'LL HAVE PUBLIC WORK STAFF.
WE'LL HAVE A VARIETY OF, UM, OF STAFF FROM EACH DEPARTMENT TO HELP US MAKE SURE THAT THE ENGAGEMENT EFFORTS AND THE OUTREACH EFFORTS ARE FULL AND ROBUST.
SO, UM, ENGAGEMENT GOALS, ACTUALLY, I JUMPED WHAT, SORRY.
SO THE RESOLUTION SPEAKS TO CONDUCTING A MINIMUM OF A FOUR PUBLIC TOWN HALL MEETINGS TO SOLICIT COMMUNITY INPUT ON IDENTIFIED PROJECTS AND TO COLLECT INFORMATION ON ADDITIONAL PROJECTS.
UM, THE PUBLIC WILL LIKE TO SEE OUR ENGAGEMENT GOALS.
THE TOP TWO ARE INCLUDED IN THE RESOLUTION.
THE LATTER TWO ARE TO IDENTIFY COMMUNITY PRIORITIES AS THEY RELATE TO FUTURE BOND PROJECTS.
UM, SO WE'LL BE ASKING THE COMMUNITY TO PROVIDE US WITH THEIR IDEAS AND IDENTIFY NEEDS THAT WE, THAT THEY WOULD LIKE TO SEE IN THE PROJECT LIST.
AND THEN WE'LL ALSO IDENTIFY COMMUNITY, UH, PRIORITIES AS THEY RELATE TO OUR FUTURE BOND PROJECTS.
UM, OUR GOAL TOO IS TO REALLY SUMMARIZE ALL THAT FEEDBACK.
THAT IS A LOT OF FEEDBACK, UM, THAT WILL BE COMING IN FROM THE COMMUNITY.
I, I CAN'T IMAGINE, WELL, I HAVE SOCIAL MEDIA STAFF WHO HAVE TO SIT AND READ THROUGH ALL THE SOCIAL MEDIA, BUT IF YOU CAN IMAGINE READING THROUGH A WEALTH OF INFORMATION, I'M SURE YOU PROBABLY ALREADY GET TIRED ON YOUR OWN LOOKING AT COMMENTS AND SOCIAL MEDIA POST.
BUT IMAGINE IF YOU'VE ASKED A POINTED QUESTION TO THE PUBLIC AND IT, AND IT'S AN OPEN-ENDED QUESTION, YOU HAVE TO CALL ALL OF THAT INFORMATION.
SO IT'LL TAKE A WIDE BREADTH OF STAFF TO HELP US WORK THROUGH ALL OF THAT AND PROVIDE A SUMMARIZED, UM, REPORT TO YOU SO THAT YOU CAN ACTUALLY GATHER THE INSIGHTS FROM IT AND HELP INFORM YOUR DECISION, UH, MOVING FORWARD.
[00:25:01]
I SEE A QUESTION.THE FIRST TWO ARE THE ONES THAT ARE, WERE GETTING FEEDBACK FROM THE COMMUNITY YES.
AND GATHER THE INFORMATION FROM THE COMMUNITY.
EXCEPT THE WORD COMMUNITY IS NOT.
THOSE TWO, GATHER FEEDBACK ON IDENTIFIED PROJECTS YES.
AND GATHER INFORMATION ON ADDITIONAL PROJECTS.
RIGHT? IT DOESN'T SAY GATHER COMMUNITY FEEDBACK.
IT DOESN'T SAY GATHER COMMUNITY INFORMATION.
AND THAT IS SIMPLY BECAUSE, SO I JUST WANNA MAKE SURE.
A HUNDRED PERCENT IT IS 'CAUSE IT'S ARTICULATED IN THE RESOLUTION, IN THE RESOLUTION ON THE PAGE PRIOR TO IT.
UM, SO I'LL WALK THROUGH THE VARIOUS ENGAGEMENT TOOLS, OUTREACH AND ENGAGEMENT TOOLS.
UM, WHAT YOU SEE OVER THE NEXT THREE SLIDES ARE EXAMPLES OF THE TOOLS AND THEIR HIGH LEVEL SUMMARIES OF THE TOOLS AND TACTICS WE USE AND WOULD RECOMMEND IN THIS ENGAGEMENT EFFORT, ALONG WITH THE BENEFITS AND CHALLENGES OF EACH.
NOT EVERY TOOL WILL WORK FOR EVERYONE, BUT THE FULL BREADTH OF TOOLS WILL ENSURE THAT ALL MEMBERS OF OUR COMMUNITY HAVE ACCESS TO THE SAME INFORMATION AND THE ABILITY TO ACTUALLY ENGAGE AND PROVIDE THEIR FEEDBACK.
AGAIN, THE PREMISE ON MOST OF, ON THE THREE, UM, TOOLS HERE IS REALLY TO GO TO PEOPLE.
UM, I REMIND MYSELF EVERY DAY THAT WE HAVE A LOT GOING ON IN OUR WORLD, AND NINE TIMES OUTTA 10, THE VAST MAJORITY OF PEOPLE ARE REALLY JUST TRYING TO PUT FOOD ON THE TABLE AND GET THEIR KIDS TO BED.
AND SO ASKING THEM TO ALWAYS COME TO A COMMUNITY MEETING, UM, IS A CHALLENGE, RIGHT? IT'S HOW DO YOU FIND A BABYSITTER? HOW DO YOU HAVE THE TIME? HOW DO YOU GET THROUGH TRAFFIC TO GET THERE? THEN FIND PARKING.
ALL THOSE THINGS CREATE BARRIERS TO PROVIDING FEEDBACK AND PARTICIPATING.
SO OUR GOAL IS HOW DO WE GET TO PEOPLE EVENT TABLING, GOING OUT TO THEM, GOING TO THEIR EVENTS WHERE THEY'RE PLANNING TO BE, UM, PROVIDING PRESENTATIONS AT THEIR NEIGHBORHOOD ASSOCIATIONS OR THEIR COMMUNITY CENTERS, UM, AT CHURCH EVENTS, WHATEVER THAT MIGHT PROVIDE AN OPPORTUNITY TO HELP ENGAGE WITH THE PUBLIC.
AND THEN COMMUNITY MEETINGS THAT ARE ALREADY ESTABLISHED.
I WON'T GO THROUGH ALL THE BENEFITS AND CHALLENGES ON THIS SIDE BECAUSE I THINK YOU, YOU CAN ALL READ THOSE YOURSELF, BUT YOU UNDERSTAND THE CHALLENGES, UM, FROM A STAFFING PERSPECTIVE, CERTAINLY FINDING THE LOCATIONS, SETTING THEM UP, MAKING SURE THEY'RE WELCOMING, MAKING SURE THAT WE HAVE LANGUAGE ACCESS RESOURCES SO THAT PEOPLE WHO ARE COMING AND MAY NOT SPEAK ENGLISH AS THEIR FIRST LANGUAGE.
UM, MAKING SURE THAT EVERYBODY FEELS WARM AND WELCOME WHEN THEY ENTER THAT DOOR SO THAT THEY FEEL COMFORTABLE PROVIDING THAT FEEDBACK.
AND THEN ALSO INFORMING THEM, HERE ARE ALL THE CHALLENGES.
THIS IS WHAT WE'RE LOOKING AT, AND THIS IS THE SPACE WHERE WE'RE ASKING YOU FOR THAT FEEDBACK.
WE WANT THEM TO KNOW WHO WILL BE MAKING DECISIONS, WHO IS THE BODY WHO IS GOING TO READ THIS INFORMATION, AND THEN MAKE A DECISION FROM THE FEEDBACK THAT IS RECEIVED.
SO THESE ARE ALL THE BENEFITS AND CHALLENGES THAT WE WALK THROUGH.
AGAIN, TAKE YOUR TIME TO READ THROUGH THOSE.
LET ME KNOW IF YOU HAVE ANY QUESTIONS.
UM, BUT I'LL GO INTO THE NEXT GROUPING.
I DO HAVE A, I HAVE A QUESTION ON THIS LAST ONE.
THE ONLY THING I WANNA SAY, ESPECIALLY, 'CAUSE I THINK ABOUT EVEN JUST THE PRESENTATION THAT WE JUST HAD FROM THE CITIZENS, IS THAT I JUST WANNA MAKE SURE THAT WE, IN THAT SECOND BULLET SAYS INTERACTION MAY BE BRIEF AND SUPERFICIAL.
I JUST WANNA MAKE SURE THAT SOMETIMES EVENT TABLING IS WHERE WE GET SOME OF OUR MOST UNDERSERVED.
SO I DON'T WANNA SEE THAT AS SUPERFICIAL WHEN THE PRESENTATION, LIKE WE'RE TALKING ABOUT TRUST AND COHI LIKE ALL THAT ON THE OTHER TWO.
I THINK WE NEED TO MAKE SURE THAT THE EVENT TABLING IS SEEN AS EQUAL, BECAUSE I JUST THINK THAT THAT'S WHERE YOU GET SOME OF THE MOST, THE BEST FEEDBACK FROM PEOPLE WHO ARE BUSY RUNNING TO AND FROM WORK.
BUT THEY GIVE US, THEY GIVE US TWO MINUTES, FIVE MINUTES.
IT, IT MIGHT BE BRIEF, BUT IT MIGHT BE ACTUALLY QUITE FULL OF DEPTH BECAUSE IT'S THEIR HONEST ON THE, I JUST WANTED TO, AND I KNOW THAT'S NOT WHAT YOU MEANT, BUT LIKE, I JUST WANNA LIKE KEEP THAT IN MIND THAT WHEN I READ THAT, I JUST KIND OF FELT LIKE, OH, I DON'T KNOW IF SUPERFICIAL MAYBE IS THE RIGHT WORD.
SO WHEN WE LOOK AT THE CHALLENGES, WHAT WE LOOK AT AND WHAT WE MEAN BY THESE CHALLENGES ARE THAT THERE ARE POSSIBILITIES WHERE THAT, THAT THE OPPORTUNITY TO GATHER MORE DEEP INFORMATION MAY NOT BE THERE BECAUSE OF TIME RESTRICTIONS, BECAUSE OF LIMITED SPACE.
BUT WE WILL STRUCTURE ALL ENGAGEMENT TO BE AS EQUAL AS POSSIBLE, DEPENDING UPON HOW IT'S SET UP.
RIGHT? SO, UM, WE MAY HAVE, IF IT'S A SURVEY QUESTION, IF WE'RE OPERATE, IF WE'RE OFFERING A COMMUNITY MEETING, WE'RE GIVING A PRESENTATION, WE'RE GONNA STRUCTURE IT VERY SIMILARLY.
BUT IT WILL BE CONTINGENT UPON THE PERSON'S TIME AND AVAILABILITY TO PROVIDE THAT INFORMATION.
AND WE'RE ALWAYS GOING TO ENCOURAGE THEM TO GO BACK TO A SOURCE PLACE WHERE THEY CAN PROVIDE ADDITIONAL FEEDBACK AS WE CAN, AS WE CAN GATHER IT FROM THERE.
AND I KNOW, SO I'M GONNA THROW THIS OUT REALLY QUICKLY.
THIS IS A, THIS IS A, A DEEP PRESENTATION AND I SEE HANDS AND I, I, I REALLY WANNA ENTERTAIN ALL OF THOSE.
AND I KNOW I OPENED THE DOOR WHEN I STARTED
UM, SO I'M OPEN TO ASKING THOSE QUESTIONS.
I WANNA MAKE SURE THAT THERE'S TIME AND SPACE FOR THE REST OF THE GROUP TOO.
SO I'M HAPPY TO ANSWER QUESTIONS.
I'M HAPPY TO WAIT UNTIL THE END.
WHICH, WHAT IS THE PREFERENCE OF THE BODY? OH, YEAH.
AS LONG AS THEY'RE QUICK AND BRIEF, I JUST DON'T, I DON'T THINK ANY OF US WILL BE MONOLOGUING.
IT'S A QUICK ONE AND IT'S ON THIS SLIDE.
UM, JUST IN REGARDS TO PRESENTATIONS, UM, YOU KNOW, YOU MENTIONED THE KINDA ONLINE STUFF.
UM, YOU KNOW, I'VE SEEN SOME GOOD MODELS THAT INCLUDE BOTH IN PERSON PRESENTATIONS AND ALSO, YOU KNOW,
[00:30:01]
VIRTUAL PRESENTATIONS, UM, AS WELL AS PRESENTATIONS THAT PEOPLE CAN ACCESS MM-HMMSO I WOULD JUST MAYBE, UH, EITHER WE NEED ANOTHER CATEGORY, WHICH I DIDN'T, I DID LOOK THROUGH THE PRESENTATION IN ADVANCE.
I, I DON'T THINK NECESSARILY NEEDS TO HAVE THAT CAVEAT OF NOT IDEAL FOR, YOU KNOW, PEOPLE WHO CAN'T ATTEND IN PERSON.
I THINK WE CAN OVERCOME THAT BARRIER.
YOU HAD MENTIONED, UM, THE AMOUNT OF INFORMATION OR FEEDBACK THAT YOU GUYS ARE GONNA GET AND HAVE THE CITY SUMMARIZE.
IS THERE A WAY OUTSIDE OF YOUR, JUST YOUR SUMMARY, IF I WANTED TO COME AND ACCESS WHAT WAS SHARED, I DON'T MIND SITTING DOWN AND READING IT.
UM, BUT I KNOW SOMETIMES THINGS CAN GET LOST IN TRANSLATION MM-HMM
AND SO FOR ME IS, WOULD THAT BE AVAILABLE, THAT OPTION TWO, OUTSIDE OF WHATEVER'S SENT, UM, TO US FOR THAT, UH, SUMMARY, WILL WE BE ABLE TO ACCESS THAT INFORMATION AS WELL? YES.
SO GENERALLY FROM, LET'S, UH, LET ME GIVE YOU AN EXAMPLE.
JUST IN MY EXPERIENCE, BOTH WORKING WITH MARION AND WITH ALICIA, UM, WITH A VARIETY OF COMMUNITY ENGAGEMENT OPPORTUNITIES WE'VE HAD, UM, WHAT WE HAVE NORMALLY DONE IS YOU'LL HAVE, LET'S PRETEND IT'S A COMMUNITY MEETING.
WE'VE DONE A PRESENTATION, UM, AND THEN WE'VE ASKED FOR FEEDBACK.
AND THAT CAN BE DONE VIRTUALLY.
SO PEOPLE CAN SUBMIT IT THROUGH AN IPAD THAT WE'VE PROVIDED WHERE THEY CAN ENTER THAT DATA OR THEY'VE, THEY'VE USED THEIR PHONE AS AND ENTERED THAT DATA AS WE GO THROUGH THE PRESENTATION.
OR IT COULD BE DONE AS A SURVEY LATER, RIGHT? WE'RE GONNA KEEP ALL THAT RAW INFORMATION AND WE WILL HAVE THAT OPEN AND AVAILABLE TO, I MEAN, IT'S PART OF OUR, OUR RECORDS.
AND SO IF YOU ARE INTERESTED IN REVIEWING ALL THE FUN THINGS THAT WE GET TO REVIEW AND THE WEALTH OF IT
UM, BUT OUR GOAL IS TO PROVIDE A SUMMARY REPORT FOR EVERYBODY.
AND THAT'S NOT JUST FOR YOU, IT'S TRULY FOR OUR AUDIENCE WHO WANT TO KNOW WHAT DID YOU TAKE FROM OUR CONVERSATIONS? WHAT DID YOU HEAR FROM US AS THE PUBLIC? UM, AND WHAT DID YOU GATHER AS A WHOLE BODY SO THAT YOU CAN MAKE YOUR DECISIONS MOVING FORWARD? I, WE KNOW MOST PEOPLE DO NOT HAVE THE TIME TO REVIEW ALL OF THAT.
QUICK QUESTION, IF THAT INFORMATION IS PROVIDED, FOR EXAMPLE, IN SPANISH OR ANY OTHER LANGUAGE MM-HMM
WILL IT BE TRANSLATED FOR US SO THAT WE CAN THEN YES.
UH, YOU MENTIONED THAT THE QUESTIONS ARE OPEN-ENDED.
DO YOU ALSO HAVE MORE DIRECTED QUESTIONS LIKE SAYING, HERE'S WHAT CITY STAFF SAY ARE THE PRIORITIES, WHICH WOULD YOU CHOOSE AMONG THEM? SURE.
THE QUESTIONS HAVE NOT BEEN FORMULATED AS OF YET, SO WE ARE AT THE BEGINNING STAGES OF THAT PROCESS.
BUT WE NORMALLY USE A MIXTURE.
WE USE A MIXTURE OF, OF KIND OF, SO LIKE, I LIKE TO SEE RANGES LIKE ON A SCALE OF, UM, LIKERT SCALES AS WELL AS CLOSE QUESTIONS AS WELL AS OPEN.
SO SPEAKING OF SURVEYS AND AUSTIN 3 0 1, SO SURVEY, I'M GONNA SPEND A LITTLE BIT MORE TIME HERE.
THIS IS WHERE WE DO OFTENTIMES GET A LITTLE BIT MORE DIRECT FEEDBACK, BUT MAYBE NOT ONE WHERE WE CAN WALK A PERSON THROUGH EVERYTHING.
SO IT'S GONNA BE, OFTENTIMES WHEN YOU SEE SURVEYS, THERE ISN'T A CITY STAFF MEMBER STANDING WITH YOU GATHERING THAT INFORMATION.
YOU, YOU GET TO GO THROUGH THAT SURVEY ON YOUR OWN.
UM, RESPONSE RATES FOR SURVEYS VARY AND THEY CAN, SOMETIMES PEOPLE PERCEIVE SURVEYS AS NOT REALLY PERSONAL BECAUSE THERE ISN'T SOMEONE WALKING THROUGH AND MAYBE THERE MIGHT BE TERMS OR LANGUAGE THAT THEY DON'T FEEL COMFORTABLE WITH.
UM, SO THERE ARE SOME CHALLENGES WITH SURVEYS.
IN OTHER WORDS, PLEASE DON'T SOLELY RELY ON A SURVEY RESPONSE AS A REASON TO MAKE DECISIONS.
WE HOPE THAT WHEN YOU GO THROUGH COMMUNITY ENGAGEMENT AND THE RESPONSE THAT YOU'RE LOOKING AT, THE FULL BREADTH OF INFORMATION THAT YOU RECEIVE AND NOT SOLELY WEIGHTING ALL OF YOUR ENERGY ON THE SURVEY RESPONSE.
UM, BUT SURVEY TOOLS ARE EXCELLENT TOOLS TO GET INFORMATION.
UM, IT PROVIDES REALLY GOOD INSIGHTS FROM WHERE PEOPLE ARE, ESPECIALLY IF YOU'RE LOOKING AT LIKERT SCALES IN DIFFERENT TYPES OF SURVEY QUESTIONS.
UM, AND YOU CAN REACH A WIDE ARRAY OF AUDIENCES BECAUSE THEY CAN, THEY CAN RESPOND ON THEIR OWN TIME, UM, WHICH IS ALWAYS NICE.
AUSTIN 3 0 1 1 IS AN INCREDIBLY HELPFUL TOOL, BUT YOUR BIGGEST CHALLENGE WITH AUSTIN 3 1 1 IS WHILE YOU MIGHT BE ABLE TO CALL AND GET INFORMATION FROM THE CALL TAKER WHO ANSWERS, YOU MAY NOT GET THAT, UH, SUBJECT MATTER EXPERT ANSWER THAT YOU WOULD GET IF YOU WERE MEETING WITH A PERSON, UM, WITH A STAFF PERSON WHO IS VERY KNOWLEDGEABLE THAT ABOUT THAT PARTICULAR PROJECT.
SO THOSE ARE KIND OF THE CHALLENGES.
THE ONE THING WE DO LOVE ABOUT 3 0 1 IS IT'S A VERY TRUSTED RESOURCE IN OUR COMMUNITY.
UM, THEY CAN HANDLE A VARIETY OF LANGUAGES.
UM, WE LOVE WORKING WITH THEM AND THEY ARE, THEY ARE A GREAT RESOURCE TO SEND PEOPLE TO, ESPECIALLY IF THEY'RE JUST TRYING TO FIGURE OUT WHERE TO GO AND WHAT TO DO.
SO IF SOMEONE HEARS ABOUT BOND 2026 FOR EXAMPLE, WE WOULD SAY CALL 3 1 1.
WE'LL PROVIDE THEM WITH A SCRIPT, SOME LANGUAGE SO THAT THEY CAN GO AT LEAST TO A
[00:35:01]
WEBSITE TO LEARN MORE OR GET ACCESS TO THE SURVEY TOOL OR FIND OUT HOW TO GET INFORMATION.SO, AND THE NEXT SLIDE COVER SOCIAL MEDIA FLYERS AND E-NEWSLETTER.
UM, AND IT WAS DEALING WITH THE LENGTH OF SURVEYS.
I KNOW A LOT OF TIME WITH, UM, AND I'VE BEEN GUILTY OF IT MYSELF AND I KNOW ESPECIALLY INDIVIDUALS THAT MAY NOT HAVE ACCESS TO LIKE INTERNET SPECIFICALLY, MAYBE IN THEIR HOME OR, YOU KNOW MM-HMM
WHAT HAVE YOU SEEN HAS BEEN LIKE A GOOD LENGTH TIME TO KEEP SURVEYS OPEN.
SO MY PREFERENCE, WELL I GEN GENERALLY WE WORK WITHIN THE TIME.
I'M GONNA ACTUALLY LEAN ON MARIA TO GIVE SOME GUIDANCE THERE.
AS FAR AS LENGTH OF SURVEY, SO WHAT WE TYPICALLY DO, WE DESIGN ONE LARGE SURVEY WE CALL A RESEARCH INSTRUMENT OUT OF THAT RESEARCH INSTRUMENT.
THEN WE CREATE A VARIETY OF TOOLS.
SOME OF THOSE ARE SURVEYS ON DIFFERENT LENGTH OF INFORMATION.
SO FOR EXAMPLE, IF WE'RE AT TABLE, WHAT WE HAVE DONE BEFORE, SO IT CAN BE QUICK AND WE STILL GET SOME ESSENCE OF THE NEEDS OF THE COMMUNITY.
WE DO A STICKY NOTE EXERCISE WITH ONE OR TWO QUESTIONS.
SO VERY QUICKLY YOU CAN TELL ME, YOU KNOW, COMING OUT OF MY HEAD RIGHT NOW, WE DON'T HAVE THE QUESTION COULD BE SOMETHING LIKE, WHAT WILL BE, UH, WONDERFUL FOR YOUR COMMUNITY? AND THEY CAN SAY, I WOULD LOVE TO HAVE A PARK.
I WOULD LOVE TO HAVE A RECREATION CENTER.
I WOULD LOVE TO BE ABLE TO BIKE TO SCHOOL.
AND SO WE CAN HAVE A COUPLE OF QUESTIONS THAT CAN BE VERY EASY TO ANSWER.
IF SOMEONE HAVE A LITTLE BIT MORE TIME, THEN WE CAN HAVE A SURVEY THAT WILL HAVE MORE QUESTIONS AND MORE IN DEPTH TYPE OF INFORMATION SO WE CAN GET MORE OUT OUT OF THEIR TIME.
I'M TALKING AS FAR AS LEAVING THE SURVEY OPEN.
SO NOT SO MUCH HOW LONG IT IS, BUT THE LENGTH, ARE WE LEAVING IT UP FOR TWO MONTHS? ARE WE LEAVING IT UP FOR LIKE A COUPLE OF WEEKS? SO THIS IS WHAT I USUALLY DO.
WE CHECK AND SEE WHAT KIND OF INFORMATION WE'RE GETTING FROM THE COMMUNITY.
WE TRY TO FIGURE OUT WHAT THE GAPS ARE.
AND DEPENDING ON THE TYPE OF GAPS OF PARTICIPATION, WE MIGHT KEEP IT OPEN OR WE MIGHT CLOSE IT.
THE GOAL IS TO HAVE A GOOD SAMPLING OF THE ENTIRE COMMUNITY FROM DIFFERENT BACKGROUNDS, AGES, LOCATIONS, DISTRICTS AND SO FORTH.
BUT I'VE SEEN SURVEYS OPEN FOR TWO WEEKS AND I'VE SEEN OPEN FOR 30 DAYS.
I THINK ONCE IT'S 45 DAYS IT'S PROBABLY A LITTLE BIT TOO LONG.
WE WANNA KEEP PEOPLE EXCITED AND PARTICIPATING.
CUTS, CUTS AWAY FROM PROMOTING THE SURVEY.
'CAUSE WE WANNA DO VERY INTENTIONAL AND LET EVERYBODY KNOWS THAT IT'S OPEN AND GET EVERYBODY EXCITED.
BUT THE LONGER IT'S OPEN, THE TENDENCIES THAT PEOPLE START FEELING, YOU KNOW, NOT AS INTERESTED ABOUT.
I WOULD THINK FOR THE SAKE OF THIS ENGAGEMENT, WE'RE GONNA HAVE TO LOOK AT THE TIMEFRAME AND HOW QUICKLY WE CAN PULL EVERYTHING TOGETHER.
UM, AND THEN FROM THAT PLAN WE CAN MAKE A RECOMMENDATION AS TO HOW LONG WE'D BE ABLE TO LEAVE THAT SURVEY OPEN.
BUT KEEP IN MIND TOO, THE SURVEY IS NOT THAT ONLY TOOL.
WE'RE GOING TO PROBABLY TAKE EXCERPTS FROM THAT AND GO TO DIFFERENT PARTS ON AVERAGE, A MINIMUM OF TWO, I WOULD THINK.
UM, WE WOULD PROBABLY, I MEAN, WHAT I'VE SEEN THE MOST OFTEN IS ABOUT A MONTH, 30 DAYS.
IF I MAY ASK, UM, WHAT IS THIS TO CONSIDER A SURVEY RESPONSE GOOD OR APPROPRIATE OR WHATEVER, OR SAY EVEN SUCCESSFUL, IS THERE A STANDARD, YOU KNOW, WHAT IS THE PERCENTAGE OF WHEN YOU GET A RESPONSE RATE OF X, THIS IS A GOOD SURVEY VERSUS WE'RE NOT GETTING TOO MUCH OF A RESPONSE, WE NEED TO DO SOMETHING DIFFERENT OR YEAH.
I JUST AM CURIOUS AS TO WHAT THAT IS.
SO I'LL LET MARION SPEAK TO THAT.
BUT GENERALLY, YES, WE HAVE CERTAIN, CERTAIN CRITERIA.
AND THE FIRST ONE, IF YOU HEARD MARION KIND OF JUST TOUCHED UPON, UM, AND SHE COULD PROBABLY GO INTO GREATER DEPTH ON THIS 'CAUSE SHE HAS A WEALTH OF DEMOGRAPHIC BACKGROUND ON THIS.
BUT, UM, OUR REAL, OUR GOAL IS TO REALLY MAKE SURE THAT WE'RE HEARING FROM A WIDE BREADTH OF THE ENTIRE CITY.
SO THAT'S OUR FIRST MEASURE OF SUCCESS IS DID WE REALLY GET FEEDBACK, UM, FROM THE COMMUNITY.
AND ONE OF THE KEY MEASURES THAT WE ARE, THAT WE, ONE OF THE KEY QUESTIONS WE ASK, WHICH ISN'T AN ACTUAL SURVEY QUESTION, BUT IT IS A QUESTION WE ASKED DURING THE SURVEY PROCESS, IS WHAT ZIP CODE OR WHAT DISTRICT ARE YOU IN MM-HMM
SO THAT WE CAN TRACK WHERE PEOPLE ARE WHEN THEY PROVIDE THAT.
BUT MARI DID YOU HAVE ANYTHING TO ADD? NO, THAT'S WONDERFUL.
WE JUST WANNA MAKE SURE THAT EVERYBODY HAD A CHANCE TO PARTICIPATE.
AND IN THE ENTRANCE OF TIME, LET'S GET THROUGH THE REST OF THE PRESENTATION BEFORE ANY QUESTIONS.
WHICHEVER WE MIGHT NEED AGAIN.
UM, OKAY, SO SOCIAL MEDIA FLYERS AND E-NEWSLETTERS.
UM, I'M GOING TO START FIRST BY JUST DRAWING EVERYONE'S ATTENTION TO SOCIAL MEDIA BECAUSE
[00:40:01]
WHILE A LOT OF PEOPLE CALL THAT ENGAGEMENT, IT'S NOT THE ENGAGEMENT THAT WE'RE NECESSARILY LOOKING FOR.IN OTHER WORDS, I DON'T WANT ANYBODY TO THINK THAT I'M GONNA DEDICATE STAFF TO BE REVIEWING PRIMARILY ALL FEEDBACK THAT WE'RE GETTING THROUGH SOCIAL MEDIA.
'CAUSE THAT IS A DAUNTING PROCESS.
WE WILL HAVE DEDICATED SPACE FOR ENGAGEMENT AND FOR FEEDBACK TO OCCUR.
UM, BECAUSE THERE ARE SPECIFIC QUESTIONS THAT MIGHT LEAD TO OTHER QUESTIONS.
WHEREAS AS MANY PEOPLE KNOW, WHENEVER YOU PUT A COMMENT IN A SOCIAL MEDIA SPACE, IT COULD JUST BE A LONG COMMENT AND MAY NOT GIVE US THE INFORMATION THAT WE'RE ACTUALLY ASKING ABOUT.
SO, UM, IT'S NOT THAT WE'RE NOT GONNA LOOK AT IT, BUT WHEN WE LOOK AT OUR ENGAGEMENT RESPONSE, JUST, JUST KNOW THAT.
SO, BUT SOCIAL MEDIA IS GREAT IN THAT THE REACH IS QUITE EXPANSIVE AND WE CAN REACH A WIDE ARRAY OF POPULATIONS.
WE CAN ALSO LEAVE A LOT OF POPULATIONS OUT.
I CAN GUARANTEE YOU MY MOTHER DOES NOT LOOK AT SOCIAL MEDIA AND HATES IT.
SO
IF WE ONLY LEAN ON SOCIAL MEDIA, FLYERS ARE ANOTHER TOOL WHERE PEOPLE MAY NOT BE, UM, CONNECTED.
WE'RE GONNA PUT THOSE IN PLACES THAT ACTUALLY HOPEFULLY YOU GUYS WILL SHARE WITH US LOCATIONS.
BUT ALSO, UM, REALLY PLACES WHERE COMMUNITY CONVENES.
UM, SO WE'LL LOOK AT FLYERS THAT ACTUALLY HAVE INFORMATION, UM, AND THAT WE CAN DISTRIBUTE TO THE PUBLIC.
AND THEN E-NEWSLETTERS ARE DEFINITELY THAT SPACE WHERE YOU CAN GET INFORMATION ELECTRONICALLY.
AND THEN CONNECTION TO ADDITIONAL RESOURCES.
THESE TOOLS SPECIFICALLY LEAN MORE TOWARDS THAT OUTREACH AND AWARENESS SIDE.
UM, BUT THERE ARE OPPORTUNITIES TO CONNECT INTO THAT MORE ENGAGEMENT SPACE, UM, IF THEY'RE USED CORRECTLY.
SO, OKAY, SO THE TIMELINE, AND I'M A LITTLE BLIND THESE DAYS, SO I REALLY WISH I WOULD'VE USED MY GLASSES AND
BUT FOR THE MOST PART, WHAT WE ARE LOOKING AT TODAY, JANUARY IS WHERE OUR FOCUS, FEBRUARY IS WHERE OUR FOCUS.
UM, AND THEN AS WE MOVE INTO MARCH AND THE REST OF THE TIMEFRAME, WE MAY HAVE TO ADJUST.
BUT THAT'S REALLY WHERE WE ARE AT THIS POINT.
JANUARY, WE'RE MEETING WITH YOU TODAY TO JUST INTRODUCE ALL THE DIFFERENT TOOLS AND TACTICS, UM, AND HOPEFULLY GET SOME FEEDBACK FROM YOU TODAY AS TO DID WE MISS ANYTHING? DO, UM, IS THERE ANYTHING YOU'D LIKE US TO ADD? UM, WE COME BACK IN FEBRUARY WITH AN UPDATED PLAN AND THEN PROVIDE SOME CLEARER TIMELINES AS WE MOVE FORWARD.
BUT FOR THE MOST PART, WE'LL NEED TIME FOR THE SURVEYS, THE OUTREACH AND ENGAGEMENT ACTIVITIES TO ACTUALLY OCCUR.
AND SO WE CALL THAT THAT IMPLEMENTATION PHASE, UM, LARGELY THROUGH THAT APRIL AND JUNE TIMEFRAME.
AND THEN THROUGH JULY, AUGUST, SEPTEMBER, WE'RE GONNA START REALLY PULLING THE REPORT TOGETHER TO MAKE SURE THAT INFORMATION IS READY AND AVAILABLE FOR YOU TO UTILIZE.
UM, LIKE I SAID, I CAN'T READ VERY WELL.
I SHOULD HAVE ENLARGED THIS, UM,
BUT OUR GOAL IS TO REALLY MAKE SURE THAT YOU HAVE A SUMMARY DOCUMENT LEANING, MOVING INTO, UH, PRIOR TO THE TIME WHERE, WHERE YOU WOULD NEED TO MAKE RECOMMENDATIONS TO THE CITY COUNCIL SO THAT YOU HAVE A REPORT SUMMARIZED.
SO OUR ROLE AS A COMMUNITY ENGAGEMENT TEAM IS TO REALLY JUST BE RESPONSIBLE AND RESPONSIVE.
UM, WE WILL BE COORDINATING, IT'S OUR UNDERSTANDING WE'RE COORDINATING AND MANAGING EVENT LOGISTICS, UM, PROVIDING SUPPORTED EVENTS, FACILITATING DIVERSE COMMUNITY FEEDBACK TOOLS THAT WE HAVE AVAILABLE TO US.
UH, DEVELOP AND DISSEMINATE INFORMATION MATERIALS, ADJUST ENGAGEMENT PLANS BASED ON FEEDBACK.
IF ALONG THE WAY, FOR EXAMPLE, WE NOTICE WE'RE NOT HEARING ENOUGH FROM THIS ZIP CODE OR THIS AREA OR THIS DISTRICT, WE HOPE WE HEAR FROM YOU.
UM, WE HOPE THAT IF YOU'RE OUT IN THE PUBLIC AND THEY'RE SAYING, WE DON'T KNOW ANYTHING ABOUT THIS, YOU'RE LETTING US KNOW THAT SO THAT WE CAN CONCENTRATE AND REDIRECT OUR ATTENTIONS AS NEEDED.
SO THAT IS WHAT WE LOOK TO BE AS ADJUSTING OUR ENGAGEMENT PLANS AS NEEDED.
UM, WE'LL TRACK TOUCH POINTS OF THE NUMBERS AND WHERE, UM, AND THEN WE'LL CLOSE THE LOOP.
CLOSE THE LOOP IS THAT REPORT AND THAT'S OUR, THAT'S OUR DELIVERABLE THAT WE VALUE AND WANT TO MAKE SURE WE GET TO YOU.
UM, SO WE'LL SUMMARIZE THE FEEDBACK AND GET IT BACK TO YOU FOR YOUR ROLE.
WHAT WE ARE LOOKING FOR YOU TO DO, UH, SOMEWHAT TODAY.
AND THEN WE RESPECT THE FACT THAT PEOPLE MIGHT BE RECEIVING THIS FIRST TIME AND MIGHT NEED SOME TIME TO THINK THROUGH IT.
SO DON'T NEED ANSWERS FROM EVERYBODY TODAY, BUT CERTAINLY BEFORE OUR FEBRUARY MEETING, IDENTIFY GAPS IN OUR OUTREACH AND ENGAGEMENT EFFORTS.
IN PARTICULAR, IF THERE ARE PARTICULAR COMMUNITIES, PARTICULAR AREAS, PARTICULAR GROUPS, CONTACT PEOPLE THAT YOU CAN CONNECT US WITH, THOSE ARE REALLY CRITICAL TO US TO HAVE SUCCESSFUL OUTREACH.
THAT IS WHY WE SEE YOU AS BEING HERE.
YOU ARE MEMBERS IN REFLECTION OF OUR COMMUNITY AND YOU HAVE THE BEST RELATIONSHIPS WITH THOSE MEMBERS.
SO AS WE START TO PUSH INFORMATION OUT, PLEASE SHARE THAT THROUGH YOUR OWN NETWORKS AND CONTEXT.
EVERYBODY GENERALLY KNOWS THAT YOU TEND TO TRUST PEOPLE YOU KNOW, AND YOU WILL TEND TO DO THE THINGS THAT THEY ASK YOU TO DO BECAUSE YOU KNOW THEM AND YOU HAVE FAITH IN THEM.
UM, WHEN THE CITY COMES KNOCKING AND SAYS, FILL OUT A SURVEY, YOU'RE LESS LIKELY TO FILL THAT SURVEY OUT UNLESS A FRIEND SAYS, HEY, NO, IT'S IMPORTANT.
[00:45:01]
AND SO THAT'S WHERE YOU GUYS COME IN.THAT'S WHERE YOUR FRIENDS COME IN.
THAT'S WHERE ALL YOUR CONTACTS COME IN AND WE NEED YOUR HELP TO GET THE INFORMATION OUT TO THE PUBLIC.
SO FUNDAMENTAL RULE, PEOPLE TRUST PEOPLE THEY KNOW AND THEY'RE MORE INCLINED TO TAKE ACTION.
UM, IF ASKED FROM THOSE INDIVIDUALS.
AND IF YOU CAN HELP US THERE, THAT WOULD BE GREAT.
UM, AND MOST IMPORTANTLY, UM, ACTIVELY LISTEN TO COMMUNITY FEEDBACK.
IF YOU'RE HEARING FROM THE PUBLIC THAT THEY'RE NOT, THEY DON'T KNOW, THEY DON'T UNDERSTAND SOMETHING'S CONFUSING, LET US KNOW SO WE CAN ADJUST WHERE WE NEED TO ADJUST, UM, AND MAKE SURE THAT THE MEMBERS OF OUR COMMUNITY REALLY UNDERSTAND WHAT'S HAPPENING.
AND THEN LET US KNOW ALSO IF THERE'S FEEDBACK THAT IS MISSING.
SO IF THERE'S A WHOLE GROUP THAT IS, THEY'VE DONE A SURVEY OR THEY'VE PUT SOME INFORMATION OUT, CONNECT US SO THAT WE CAN MAKE SURE THAT THAT GETS INCLUDED IN THE RESPONSE.
AND THEN CONSIDER ALL THE COMMUNITY FEEDBACK ALONGSIDE STAFF RECOMMENDATIONS.
IN THE FINAL RECOMMENDATION TO COUNCIL, WE WILL ALSO NEED PARTNERS.
UM, WE KNOW OUR COUNCIL MEMBER OFFICES AND WE'LL CERTAINLY BE WORKING WITH THEM, BUT IF THERE ARE HOMEOWNERS ASSOCIATIONS, UM, NONPROFIT ORGANIZATIONS, FAITH-BASED GROUPS, EDUCATION CENTERS, GROUPS AND ORGANIZATIONS THAT YOU GUYS ALL HAVE CONTACTS WITH AND CAN CONNECT AND CAN CONNECT US, THEN THOSE PERSONAL RELATIONSHIPS WILL HELP US GET OUT THERE AND GET THE INFORMATION OUT TO THE PUBLIC MORE EFFECTIVELY.
UM, OUR NEXT STEPS FOR THE MEMBERS, WE ARE LOOKING TO YOU TO IDENTIFY THE GAPS.
UH, LET US KNOW IF WE HAVE ANYTHING MISSING IN OUR CURRENT ENGAGEMENT APPROACH.
IF THERE ARE TOOLS THAT YOU WANT US TO LEAN MORE TOWARDS.
IF YOU HAVE CONCERNS ABOUT OTHER TOOLS, IF YOU KNOW OF A TOOL THAT YOU'D WANT US TO EXPLORE, JUST LET US KNOW WHAT THOSE ARE.
AND AGAIN, I KNOW THAT SOME PEOPLE MIGHT WANNA TAKE SOME TIME TO ABSORB AND THEN SHARE THAT FEEDBACK LATER.
UM, AFTER YOU HAVE THAT FEEDBACK, IF YOU, IF YOU'D LIKE TO SEND THAT INFORMATION TO US, ADDITIONAL INFORMATION TO ADD TO A CURRENT LIST, IF YOU CAN PROVIDE US WITH ORGANIZATIONS, LOCATIONS TO DISTRIBUTE INFORMATION, MEETINGS THAT YOU GUYS MEETING, LOCATIONS THAT YOU THINK ARE PRIME LOCATIONS FOR US TO HOST MEETINGS OR PUBLIC EVENTS, THAT WOULD BE AWESOME.
UM, AND THEN ANY COMMUNITY EVENTS THAT YOU THINK WE NEED TO ATTEND? UM, FOR EVERYONE'S AWARENESS, IT'S NORMALLY THAT MARCH APRIL TIMEFRAME WHERE IT'S EVENT HEAVY SEASON AND WE'RE HOPING THAT YOU GUYS KNOW WHERE THOSE EVENTS ARE, BOTH IN POCKET COMMUNITIES AS WELL AS ABROAD, UM, THAT WE CAN REALLY GET OUT TO THE PUBLIC.
AND THEN THE COMMUNITY ENGAGEMENT TEAM, MY STAFF WILL BE FIRMING UP DECISIONS ON THE OUTREACH AND ENGAGEMENT TOOLS, UM, INCORPORATING FEEDBACK FROM THIS GROUP.
UM, AND THEN WE'LL PRESENT AN UPDATED PLAN TO THIS TEAM.
UM, AT THE FEBRUARY MEETING WE'LL BE DEVELOPING AN ENGAGEMENT WEBSITE AND BEGIN DEVELOPING THE SUMMARY COMPONENTS, THE REPORT SUMMARY COMPONENTS.
AND WITH THAT, ANY QUESTIONS? AND I HAVE MY TEAM HERE TO ANSWER.
ONE OF, UM, WHAT ABOUT POLLING OR FOCUS GROUPS? AND THEN SECOND ON SOCIAL MEDIA, ARE THE, UH, IS IT MOSTLY JUST DIRECTING PEOPLE TO GO TO A WEBSITE, UH, IN ORDER TO FILL OUT THE SURVEY? OR ARE THERE WAYS TO USE THE TOOLS WITHIN THAT PLATFORM SINCE IT'S DIFFICULT TO GET PEOPLE TO LEAVE THE PLATFORM? SURE.
SO, UM, DEPENDS, IT DEPENDS ON THE TOOL AND DEPENDS ON THE SURVEY.
SO YOU HAD TWO QUESTIONS THERE AND I WANNA MAKE SURE I HEARD THE FIRST ONE I'LL ANSWER, WHICH IS, IS A WEBSITE A PLACE WHERE PEOPLE WILL CONVENE AND THEN GO TO A SURVEY? WE CAN CREATE IT TO BE THAT SPACE WHERE OFTENTIMES, UM, IF YOU'VE, HAVE YOU BEEN TO SPEAK UP AUSTIN, I ASSUME? YES.
MANY OF YOU PROBABLY USED SPEAK UP AUSTIN, SPEAK UP.
BOSTON IS OFTEN USED BY MANY DEPARTMENTS AS A PLACE WHERE YOU'RE SEEING PROJECT, UM, WORK.
AND SO WE WILL HAVE A SPEAK UP AUSTIN PLACE WHERE PEOPLE WILL COME AND LEARN ABOUT WHERE WE ARE IN THE PROCESS AND THERE WILL BE ENGAGEMENT OPPORTUNITIES IDENTIFIED ON THAT PAGE.
IF THERE'S A SURVEY THAT WE NEED TO CONNECT PEOPLE TO ON THAT PAGE, IT WILL BE LINKED THERE AND SO PEOPLE WILL HAVE ACCESS.
THE WONDERFUL THING ABOUT SPEAK UP AUSTIN IS THAT WE ALREADY HAVE A LIST OF 300,000 PEOPLE THAT ARE CONNECTED INTO SPEAK UP AUSTIN.
SO THAT SERVES AS AN AMAZING TOOL THAT HAS EVERYTHING TO DO WITH THE COMMUNITY ENGAGEMENT TEAM AND MARI'S LEADERSHIP, UM, REALLY BUILDING THAT, THAT WHOLE LIST OUT.
AND SO WE HAVE A CAPTIVE AUDIENCE IN THAT SPACE.
UM, BUT THERE ARE DEPARTMENTS ACROSS THIS ORGANIZATION WHO HAVE THEIR OWN EMAIL LISTS, THEIR OWN, UM, THEIR OWN STAKEHOLDER LIST AND AUDIENCES.
AND WE WILL CONNECT THROUGH THOSE GROUPS TOO.
SO THE OUTREACH WILL BE CONSISTENT, BUT THE GOAL WILL BE CONSISTENT FOR US IN TERMS OF GETTING FEEDBACK AND HOW WE APPROACH THAT FEEDBACK.
DOES THAT ANSWER YOUR QUESTION ABOUT THE WEBSITE? UM, WELL MY QUESTION WAS ABOUT SOCIAL MEDIA OR, UH, WAS, ARE YOU, CAN, ARE THERE WAYS TO USE THE TOOLS WITHIN THAT PLATFORM? SO FOR EXAMPLE, INSTAGRAM STORY POLLS OR YOU KNOW, WHICH I KNOW MAY HAVE VERY LIMITED UTILITY BUT MAY HAVE HIGHER ENGAGEMENT AS, AS OPPOSED TO JUST DIRECTING PEOPLE TO LEAVE THE PLATFORM, WHICH I THINK IS GENERALLY NOT THAT SUCCESSFUL.
UM, I'M GONNA LEAN ON ALICIA TO HELP ME IN THAT.
I AM NOT AN IG KIND OF GIRL, SO
[00:50:01]
I HAVE, I HAVE WONDERFUL STAFF WHO ARE MORE FAMILIAR WITH IT AND CAN PROBABLY SPEAK TO THAT.HI THERE, ALICIA DEAN, STRATEGIC COMMUNICATIONS MANAGER.
SO GENERALLY WHAT WE TRY TO DO, AND I GET WHAT YOU'RE SAYING ABOUT HAVING PEOPLE LEAVE PLATFORM.
SO GENERALLY WHAT WE DO FOR THE INTEGRITY OF THE DATA TO MAKE SURE THAT WE'RE ASKING THE SAME QUESTIONS ACROSS ALL OF OUR, AND AS ION MENTIONED, THERE'S ONE MASTER SURVEY THAT WE WORK FROM AND THEN WE WILL AT LEAST USE THOSE SAME QUESTIONS PERHAPS IN DIFFERENT FORMS AND DIFFERENT ITERATIONS ACROSS DIFFERENT PLATFORMS. GENERALLY ON SOCIAL RIGHT NOW WE'RE NOT REALLY USING THE INSTANT POLL FUNCTIONS OR THE STORY POLL FUNCTIONS JUST BECAUSE OF SOME OF THE INCONSISTENCIES WITH HOW THAT GETS DELIVERED.
SO WHAT WE WOULD BE DOING IS DRIVING PEOPLE TO THE SURVEY TOOL, BUT MAKING THAT CONTENT AS ENGAGING AS POSSIBLE.
AND INCENTIVIZING THEM TO GO AHEAD AND CLICK.
ONE OF THE THINGS THAT WE DO MEASURE, UH, WHEN IT COMES TO SOCIAL MEDIA IS WE DO SOME SOCIAL SENTIMENT ANALYSIS.
SO WHILE WE ARE NOT, UM, USING SOCIAL MEDIA AS THE SOLE RESOURCE OR SOLE, UM, YOU KNOW, KIND OF DETERMINATION OF KIND OF WHERE THE PUBLIC IS ON A PARTICULAR TOPIC, WE DO DO SOME PRETTY IN-DEPTH ANALYSIS WITH SOME OF OUR SOCIAL SENTIMENT ANALYSIS TOOLS TO SEE WHERE THE CONVERSATION IS ON SOCIAL.
THAT DOES CAPTURE A WIDE RANGE OF THE CONVERSATION.
UM, AND WE'RE ABLE TO KIND OF LOOK AT, YOU KNOW, KIND OF WHAT ARE PEOPLE TALKING ABOUT, WHAT IS TRENDING SO THAT WE HAVE A BETTER SENSE OF, OKAY, WELL WE SEE WHERE WE HAVE SOME GAPS OR WE SEE WHERE MAYBE WE HAVE SOME INFORMATION AND MAYBE WE NEED TO COURSE CORRECT.
SO WHILE NO, WE'RE NOT NECESSARILY RELYING ON SOME OF THE SOCIAL POLLING TOOLS JUST BECAUSE OF DATA INTEGRITY AND THINGS LIKE THAT.
WE REALLY WANNA DRIVE TO OUR INTERNAL SURVEY RESOURCES THAT WE, THAT WE CAN TRUST AND SYNTHESIZE IN OUR OWN WAY.
BUT WE DO DO REALLY ROBUST, UM, AND IN-DEPTH SOCIAL SENTIMENT ANALYSIS.
AND THOSE REPORTS WILL COME TO YOU, UM, IN OUR LARGER ROLL UP ABOUT ENGAGEMENT.
AND ONE THING I WANTED TO BRING, UM, SORRY, IS THERE A FOLLOW UP TO THAT PARTICULAR TOPIC? OKAY, SO ONE THING I WANTED TO, I HAD, I HAD A QUESTION, UH, 'CAUSE I KNOW SOME OF US HAVE DIFFERENT INTERACTIONS WITH CITY COMMUNITY ENGAGEMENT STAFF, RIGHT? TO YOUR POINT, SOME OF US ON DIFFERENT BOARDS.
UM, AND SO SOME OF THEM MAY HAVE WORKED DIRECTLY ON COMMITTEES.
I KNOW WHEN WE, I'VE WORKED WITH CITY STAFF THAT ACTUALLY LET US HAVE A LOT OF INPUT ON THE QUESTIONS FOR A SURVEY AND DIFFERENT THINGS OF THAT NATURE.
AND SO I JUST WANTED TO SAY ONE OF THE THINGS THAT WE WANTED TO TALK ABOUT WHEN WE GET TO THE COMMITTEES RIGHT NOW WE DON'T HAVE A COMMITTEE ENGAGEMENT COMMITTEE.
UM, BUT IF PEOPLE WANNA BE REALLY INTO LIKE SOME OF THIS NITTY GRITTY, WE KINDA HAVE TO DECIDE WHETHER WE WANNA DO THAT AS THIS GROUP OR IF WE WANNA HAVE A COMMITTEE THAT FOCUSES ON THAT BECAUSE WE JUST WON'T BE ABLE, LIKE I FEEL LIKE WE HAD SOME VERY, I SEE WE ALREADY HAD SOME VERY VALID QUESTIONS AND SO IF WE FEEL LIKE THAT IS SOMETHING THAT WE NEED TO HAVE A COMMITTEE FOR, THAT IS A COMPLETELY ON THE TABLE.
AND ME AND MARY ACTUALLY TALKED WITH THE STAFF WHEN WE MET WITH THEM, SO I JUST WANTED TO BRING THAT UP HERE IF THERE IS SOME DESIRE TO KNOW MORE, HAVE FEEDBACK ON QUESTIONS AND THINGS OF THAT NATURE.
SO I JUST WANTED TO BRING THAT UP, UM, AS WELL.
UM, UH, YOU ALSO HAD A QUESTION ABOUT JUST THAT POLLING.
SO THAT IS, THAT IS ON THE LIST FOR US TO DISCUSS.
THERE ARE POLLING TO ME CAN ALSO BE IN THE FORM OF SURVEYS AND SO IT JUST DEPENDS ON HOW THE QUESTIONS ARE PHRASED.
FOCUS GROUPS BECOME A BIT OF A CHALLENGE IN THE COST AND CAN BE COST PROHIBITIVE.
SO I WANT US TO, YOU KNOW, WHERE FUNDING IS AVAILABLE AND KIND OF HOW MUCH WE HAVE TO DO.
I NEVER TAKE ANYTHING OFF THE TABLE, BUT, UM, BUT THOSE ARE THE TWO CHALLENGES THERE.
A COUPLE, ONE WAY TO ADDRESS A SMALL GROUP CONVERSATIONS IS INSTEAD OF DOING A FOCUS GROUP THAT IS SO COST, I MEAN IT, IT CAN REALLY ARRANGE QUITE A BIT IS TO INVITE A GROUP OF COMMUNITY LEADERS OVER COFFEE AND REALLY RUN THROUGH A SMALL MEETING SET UP WHERE WE HAVE THE DIALOGUE ALREADY SET AND HAVE THAT CONVERSATION.
AND, AND THAT'S SOMETHING THAT WE'VE DONE MANY TIMES BECAUSE NOT EVERYBODY FEEL COMFORTABLE IN A LARGE SETTING AND SOME PEOPLE DON'T FEEL COMFORTABLE ANSWERING IN WRITING THEIR FEELINGS AND EMOTION.
THEY WANT TO ARTICULATE THAT IDEA.
AND SO COFFEES AND GET TOGETHERS, OF COURSE, THAT'S ANOTHER GREAT AVENUE TO HEAR FROM THE COMMUNITY.
YEAH, I THINK WE HAVE ABOUT THREE QUESTIONS.
UM, ARE, IF IT'S POSSIBLE, ARE YOU ABLE TO GO BACK TO YOUR TIMELINES SLIDES HERE? SURE.
SO AS AS WE'RE DOING THAT, I'LL PREVIEW THE, UM, IN PREVIOUS UH, DISCUSSIONS OF THIS GROUP, UH, WE HAVE, HAVE BEEN, IT'S BEEN SUGGESTED THAT IF, IF THIS GROUP IS GONNA MAKE A RECOMMENDATION FOR A 2025 BOND ELECTION, THAT THE PUBLIC ENGAGEMENT
[00:55:01]
COMPONENT WILL BE SIGNIFICANTLY LIMITED.UH, COULD YOU ADDRESS THAT? CERTAINLY.
WE, WE HAVE THIS AS A QUESTION FOR THE AGENDA AND THEN, UM, MORE SPECIFICALLY THE FEBRUARY AND MARCH DEVELOPING OUTREACH AND ENGAGEMENT TOOLS.
CAN YOU TALK ABOUT HOW THESE TOOLS WILL BE DIFFERENT FROM OTHER TOOLS THAT YOU'VE ALREADY USED AND, AND ALL THE OTHER ENGAGEMENT WORK THAT THAT HAPPENED? SURE.
SO, UM, AS YOU CAN TELL, THIS IS A, THIS IS A LENGTHY TIMELINE FOR A 2026 BOND.
UM, TO DO A COMPRESSED 2025 BOND WOULD BE, IT WOULD HONESTLY FEEL MORE LIKE A CHECK THE BOX.
UM, SO I DON'T KNOW THAT IT WOULD DEPEND ON WHAT THE GOALS ARE.
WE'D HAVE TO PUT A LOT OF WORK INTO DOING THAT.
AND I, AND IN ALL HONESTY, I DON'T KNOW THAT WE HAVE THE ABILITY TO DO THAT GIVEN, GIVEN HOW MUCH WE'VE GOT TO DO TO WORK ON THE 2026 BOND.
AND SO IF YOU DID ANY ENGAGEMENT THERE, I DON'T KNOW THAT YOU'RE GONNA GET THE, THE DEPTH OF, OF RESPONSE BACK THAT YOU MIGHT WANT FOR SOMETHING LIKE 2025 BOND.
AND THEN COULD, COULD YOU ADDRESS THE SECOND PART ABOUT DEVELOPING TOOLS FOR THIS YES.
PUBLIC ENGAGEMENT THAT MIGHT YES.
SO WORKING THROUGH THE TOOLS THAT WE TALKED THROUGH IN THE PRESENTATION, WE'LL START TO IDENTIFY, UM, WHICH TOOLS WILL WORK BEST AND HOW THEY WILL COMPLIMENT EACH OTHER.
UM, AND DEVELOP A GAME PLAN AROUND WHAT OUR TIMELINE IS TO LAUNCH RELEASE WHEN WE CAN START HAVING MEETINGS, UM, COMMUNITY MEETINGS SPECIFICALLY AND WHEN WE WOULD LAUNCH AN OUTREACH EFFORT TO LET PEOPLE KNOW ABOUT THE ENGAGEMENT EFFORT.
OF COURSE, UPON COMING BACK TO YOU GUYS IN FEBRUARY AND MAKING SURE THAT UM, YOU GUYS ARE COMFORTABLE WITH THE PLAN AND WHERE WE ARE AND THAT WE HAVEN'T MISSED ANYTHING, THEN WE CAN MAKE THE ADJUSTMENTS ACCORDINGLY.
AND THEN WE CAN BEGIN THE PROCESS IN THE MARCH AND APRIL TO LAUNCH AND GO.
BENJAMIN, YOU MENTIONED THAT ONE OF OUR ROLES IS, UH, IDENTIFYING GAPS AND OPPORTUNITIES.
UH, AND ESPECIALLY FOR THAT SPRINGTIME.
SO IF WE DO THAT, WHAT'S THE BEST WAY TO COMMUNICATE THAT TO YOUR TEAM? YES, ABSOLUTELY.
DOES HE KNOW THIS?
YOUR LIAISON WILL KEEP TRACK OF ALL THE INFORMATION AND CONVEY THAT TO US.
YOU, UM, THE FOUR TOWN HALL MEETINGS OR PUBLIC INFO SESSIONS ARE THE ONLY PIECE OF THIS THAT'S REQUIRED BY OUR FOUNDING RESOLUTION ARE THE THING THAT WILL PROBABLY BE MOST ENGAGED WITH MM-HMM
UM, MY PAST EXPERIENCE WITH TOWN HALLS IS THAT THEY TEND TO BE SPARSELY ATTENDED.
UH, NOT VERY DIVERSE IN THE PERSPECTIVES THAT ARE OFFERED.
AND, YOU KNOW, USUALLY IT'S FOLKS WHO HAVE SKIN IN THE GAME, FRANKLY.
UM, WHAT STRATEGIES DOES YOUR DEPARTMENT HAVE TO MAKE SURE THAT THOSE FOUR SESSIONS THAT WE'RE GONNA BE ATTENDING WILL BE ROBUSTLY ATTENDED AND WORTH THE EFFORT? SO, I WILL SHARE WITH YOU IN MY YEARS OF WORKING IN CPIO, UM, WE WERE NEVER REALLY INVOLVED IN THE ENGAGEMENT EFFORTS FOR P PREVIOUS BONDS.
UM, THE WAY THIS IS STRUCTURED ALLOWS US TO BE AT THE, AT THE TABLE.
SO I'LL BE VERY HONEST WITH YOU.
WE APPRECIATE BEING HERE AT THE FRONT END, UH, TO BE ABLE TO HELP REALLY WORK ON THE ENGAGEMENT AND THE OUTREACH EFFORT UPFRONT.
UM, NORMALLY MY DEPARTMENT IN PARTICULAR WAS, DIDN'T COME IN UNTIL A LITTLE AFTER THE DECISIONS, AND THEN WE'RE JUST PUSHING INFORMATION AS QUICKLY AS WE CAN TO SAY BOMB BOOM BOOM BOND.
SO WE ARE IN A DIFFERENT SITUATION AND THIS ALLOWS US TO GET IN FRONT, BUILD OUT AND PLAN.
MY MY BELIEF IS THAT THROUGH THE ENGAGEMENT EFFORTS, AS WE LEAD UP INTO TOWN HALL MEETINGS, THAT WILL OCCUR TOWARDS, CLOSER TOWARDS THE END THAT WE WILL GATHER ENOUGH PEOPLE INVOLVED AND INTERESTED AND WHO HAVE PARTICIPATED TO SAY, HEY, THIS IS YOUR LAST CHANCE.
COME AND SHARE YOUR THOUGHTS AND FEEDBACK.
AND SO WE'RE GONNA LOOK TO Y'ALL TO HELP FIGURE OUT WHERE'S THE BEST PLACE TO HAVE THOSE, UM, AND MAKE SURE THAT WE ARE REALLY DOING A LOT OF OUTREACH TO, TO ENSURE PEOPLE ATTEND.
ALSO, KEEP IN MIND THAT WE'LL BE GATHERING FEEDBACK IN DIFFERENT AVENUES AND TOOLS.
AND PERHAPS WHEN WE HAVE THOSE FOUR EVENTS, IT MIGHT BE A CONFIRMATION OF WHAT WE HAVE LEARNED THROUGH THE LISTENING OF PEOPLE'S COMMENTS AND CHALLENGES.
HONESTLY, SOMETIMES TOWN HALLS TOO, FOR AT LEAST IF WE'VE DONE A REALLY GOOD JOB ON THE ENGAGEMENT AND WE'VE GOT GREAT FEEDBACK AND WE'VE GOT REALLY GOOD GUIDANCE, THEN A TOWN HALL IS THAT LAST DITCH TO BE ABLE TO REALLY DIRECTLY CONVEY TO PEOPLE WHO ARE MAKING FINAL DECISIONS ON WHAT THE RECOMMENDATION WILL BE.
SO, UM, IN A BEAUTIFUL WORLD, THEY FEEL THAT THEY HAVE DONE THAT BASED ON THE REPORT THAT WE'RE ABLE TO PUSH OUT.
DID IT CAPTURE WHAT I SAID? AND IF THEY SEE THAT, THEN I HOPE THAT OUR, OUR ENGAGEMENT WILL HAVE BEEN PERCEIVED AS EFFECTIVE.
AND YOU MAY NOT SEE A LOT OF PEOPLE, AND THAT'S NOT NECESSARILY A BAD THING BECAUSE THEY MAY FEEL LIKE THEY'VE GOT EVERYTHING.
COVERED UNDER THE ENGAGEMENT RESPONSE.
I THINK WE'RE STARTING TO GET MORE QUESTIONS, DEE'S NEXT,
[01:00:01]
BUT THEN WE HAVE TWO MORE OVER HERE.UM, FOR US TO BE THE BEST POSSIBLE PARTNERS TO YOU, DO YOU HAVE ANY COLLATERAL THAT WE WILL GET TO SHARE WITH OUR NETWORK TO MAKE SURE WE HAVE CONSISTENT MESSAGE GOING OUT? OKAY.
SO WHAT I LOVE THAT ELISE ALICIA'S A, SHE LOVES TO CREATE PACKAGES OF INFORMATION.
UM, SO YOU'LL GET A SOCIAL MEDIA TOOLKIT.
YOU'LL GET A TOOLKIT, YOU'LL GET ALL KINDS OF TOOLKITS.
YOU'LL GET, YOU LOVE A TOOLKIT.
WE'LL HAND YOU A TOOLKIT, YOU'LL, YOU'LL BE IN LOVE WITH, WE'LL PRINT WHATEVER YOU NEED TO BE ABLE TO GET OUT TO THE PUBLIC AND SHARE THE INFORMATION.
AND THEN MY SECOND PART OF THE QUESTION IS, AS WE'RE CONNECTING YOU, DO YOU WANT TO BE CONNECTED AT THE ORG LEVEL OR DO YOU WANT THE NAMES AND NUMBERS OF SPECIFIC PEOPLE WITHIN THE ORG? WHAT HAS WORKED BEST FOR YOU? WHAT HAS WORKED BEST? THE SPECIFIC PEOPLE AND CONNECTING.
SO WHAT I'VE SEEN PERSONALLY IS WHEN, UM, WHEN THERE IS EITHER AN INTRODUCTION TO SAY, HEY, THIS PERSON, OR YOU CAN SAY MY NAME, THIS PERSON REFERRED ME, AND I CAN ADD THAT PERSON AS AN EMAIL.
SO, UM, WHEN I'VE GONE TO AN ORGANIZATION I'VE NEVER BEEN INVOLVED WITH BEFORE, I'VE NORMALLY INTRODUCED MYSELF AND SAID, I'M WITH THE CITY, BUT THIS PERSON HAS IDENTIFIED YOU AS A GREAT RESOURCE AND WE'RE HOPING.
OTHER SITUATIONS WHERE CHAIRS OR COMMISSIONERS HAVE ACTUALLY INTRODUCED ME OR MY TEAM AND CONNECTED US BY EMAIL AND SAID, PLEASE HELP THEM.
AND THEN THEY JUST HAND US OFF.
SO ANYTHING, ANYTHING WILL WORK AS LONG AS WE HAVE THAT CONNECTION.
DID YOU HAVE A QUESTION? MM-HMM.
UM, SO THANK YOU FOR THE PRESENTATION.
UM, BUT FIRST A COMMENT, UM, TO THE CO-CHAIR, UM, I, I REALLY LOVE THE IDEA OF MAYBE DOING A SHORT TERM COMMUNITY ENGAGEMENT SUBCOMMITTEE.
'CAUSE I THINK THERE'S, YOU KNOW, PROBABLY AT LEAST A HANDFUL, IF NOT MORE OF US WHO MIGHT BE ABLE TO WORK MORE CLOSELY.
AND THEN THAT'LL ADD TO THE NIMBLENESS WITH WHICH WE HAVE TO WORK.
UM, SO I'M GONNA PUT THAT OUT THERE AS I WOULD LOVE TO HEAR FROM OTHERS, IF THAT IS AN INTEREST.
UM, I THINK THAT WOULD BE VALUABLE.
THE OTHER, UH, QUESTIONS, SO ONE IS, UM, MAYBE JUST LIKE ONE OR TWO, UM, OR IF YOU WANNA DEFER THIS TO LIKE, OH, WE'LL GET ONE OR TWO RESPONSES BACK TO YOU WHEN WE SEND OUT THE, THE MEETING MINUTES.
UM, BUT I'M SUPER INTERESTED IN UNDERSTANDING, LIKE, AS I'M LOOKING AT THIS TIMELINE, I'M WONDERING, OKAY, SO, YOU KNOW, THE CITY HAS DONE THIS MANY TIMES, RIGHT? COMMUNITY ENGAGEMENT, COMMUNITY OUTREACH, YOU KNOW, PROJECT CONNECT HAS DONE THIS, UM, YOU KNOW, LOTS OF OTHER ENGAGEMENT EFFORTS.
WHAT ARE THOSE ONE OR TWO LESSONS LEARNED? WHAT ARE THOSE ONE OR TWO BEST PRACTICES? HOW ARE, HOW ARE THOSE THINGS BEING LEVERAGED? I LOVED GARY'S QUESTION AROUND, SO TELL US MORE ABOUT THOSE TOOLS THAT ARE BEING DEVELOPED JUST FOR THIS.
UM, I, AGAIN, I'M THAT I THINK THAT'S WHY THE SUBCOMMITTEE WOULD BE REALLY HELPFUL.
'CAUSE WE, IT HELPS US UNDERSTAND AND THEN WE CAN BRING THAT BACK TO THE FULL BODY.
UM, SO THAT, THAT'S ONE QUESTION.
AND THE OTHER THING WOULD BE, UM, KIND OF GATHERING INFORMATION FROM THE COMMUNITY, UM, AND FEEDBACK THAT'S NOT CONSTRAINED BY A LIST.
UM, 'CAUSE I'VE SEEN THIS AND I'M SURE ALL OF US HAVE, RIGHT? SCHOOL DISTRICTS, CITY, STATE, FEDERAL PROFIT, NONPROFIT.
WE KNOW THAT WHEN WE PROVIDE THE COMMUNITY WITH A LIST OR WITH SOME PREDEFINED PIECE OF INFORMATION, WE DO GET FEEDBACK THAT'S HELPFUL AND IT'S CONSTRAINED VERSUS HOW ARE WE OPENING UP THE DOOR AND REALLY ALLOWING AND ENCOURAGING, UM, OUR FELLOW AUSTINITES TO SAY, I DON'T KNOW WHAT Y'ALL HAVE, BUT THIS IS WHAT I WOULD LOVE TO SEE.
AND REALLY BRINGING THOSE IDEAS SO THAT I DON'T KNOW WHERE THAT MIGHT BE BAKED IN.
UM, AND SO RELATED TO THAT IS MY QUESTION AROUND THE TIMELINE.
SO APRIL, MAY, COMMUNITY OUTREACH AND ENGAGEMENT.
SO THAT'S WHERE Y'ALL ARE USING ALL THOSE VARIOUS TOOLS, RIGHT? MM-HMM
AND, AND, UM, BUILDING IN THAT OPPORTUNITY FOR AN UNCONSTRAINED, LIKE HOW ARE WE GATHERING JUST INFORMATION THAT IS SEPARATE AND APART FROM ANY LIST THAT MAYBE THE CITY'S GONNA PUSH OUT.
UM, YOU HAD THREE QUESTIONS IN THERE, ONE OF WHICH WENT TO THE COMMITTEE, SO I'LL YIELD TO THE COMMITTEE ON THAT.
UM, BUT YOUR TWO KEY QUESTIONS, LET'S START WITH THE FIRST ONE, WHICH IS ABOUT HOW DO WE TAKE THE LESSONS LEARNED FROM OTHER ENGAGEMENT ACTIVITIES, ESPECIALLY ACROSS THE CITY, UM, AND APPLY THEM OR LEARN FROM THEM HERE FOR THIS PROJECT, I'M GONNA LEAN ON MY ENCYCLOPEDIA OF ENGAGEMENT.
MARION, UM, BECAUSE AGAIN, I SPOKE TO IT BRIEFLY.
WE PULL, YOU KNOW, SHE'S DEVELOPED A CORE TEAM OF 500 PLUS PEOPLE FROM ACROSS THE ORGANIZATION WHO REALLY FOCUS IN ON ENGAGEMENT AS PART OF THEIR RESPONSIBILITIES.
AND THAT'S HOW THEY'VE CROSS SHARED INFORMATION.
AND WE'VE BUILT STRONGER ENGAGEMENT PRACTICES
[01:05:01]
AS A RESULT.BUT I'LL LEAN ON HER TO SHARE THAT.
WHEN, WHEN JESSICA ASKED ME HOW MANY YEARS I'VE BEEN DOING ENGAGEMENT, I SENT HER A PICTURE OF THE VERY FIRST MACINTOSH BACK IN DAY
I'M LIKE, THIS WAS MY COMPUTER.
SO, UM, YEAH, MUCH WE LEARN EVERY TIME WE DO ENGAGEMENT.
AND SO WE HAVE DEVELOPED A GROUP THAT WE CALL IT THE COMMUNITY OF PRACTICE, COMMUNITY ENGAGEMENT.
AND THEN THROUGH THAT GROUP THAT IS ABOUT 500, WE USE THE SPECTRUM OF FAILURE WHERE WE CELEBRATE WHEN WE LEARN A LESSON AND WE TRY TO PROVE UPON THAT LESSON.
AND BY HAVING AN AVENUE TO LISTEN WHAT EVERYBODY'S TRYING AND UNDERSTANDING WHAT COULD BE DONE BETTER, WE KEEP IMPROVING OUR ENGAGEMENT ACTIVITIES.
NOW, GIVEN A LOT OF LESSONS, I'M JUST GONNA TELL YOU ONE EXAMPLE, AND ONE KEY EXAMPLE IS THAT WE HAVE REALIZED THAT WE HAVE A LOT OF COMMUNITIES THAT ARE ISOLATED THAT ARE BASICALLY AT HOME FOR MANY REASONS.
UM, I WON'T GO INTO THE DETAIL, BUT HAVE TO DO WITH RELIGION PERHAPS ABILITIES AND SO FORTH.
AND WE HAVE LEARNED THAT IF WE CREATE A TOOL THAT CAN GO INTO THEIR HOME AND GET TOGETHER WITH OTHER, UH, INDIVIDUALS WITH A SHARE EXPERIENCE, THAT TYPICALLY GIVE US VERY RICH INFORMATION AS FAR AS THEIR NEEDS.
AND THESE ARE COMMITTEES THAT WILL SOMETIME NOT HEAR FROM THEM AS FAR AS THE INFORMATION THAT WE GET.
AND I BELIEVE THAT WAS YOUR THIRD QUESTION, IS WE USE SOMETHING THAT IS CALLED APPRECIATIVE INQUIRING.
AND WHAT IT IS, IS THAT WE'RE TRYING TO UNDERSTAND FROM PERSONAL EXPERIENCE, I AM LEAVING X CHALLENGE AS OPPOSED TO I HEARD THAT ALICIA IS HAVING THIS MY OWN EXPERIENCE.
WE'RE ALSO TRYING TO LISTEN ON HOW THEY SEE THEIR LIFE TO LOOK LIKE IN THE FUTURE, TO BE BETTER, TO IMPROVE THEIR QUALITY OF LIFE.
AND WE USE THOSE THEMES TO UNDERSTAND WHAT IS IT THAT WILL MAKE THAT FAMILY BE BETTER, HAVING A MUCH, UH, HAPPIER WAY OF LIVING IN AUSTIN.
AND WE CREATE THEMES OUT OF THAT.
SO THOSE THEMES COME BACK TO ALL OF YOU.
AND THAT GIVE YOU AN IDEA THAT PERHAPS WALKING IS SOMETHING THAT WILL ENRICH THEIR LIFE AS OPPOSED TO BUILDING SIDEWALKS OR PERHAPS BEING ABLE TO WALK TO THE SCHOOL.
AND SO WE GO AROUND THE KEY ISSUE TO UNDERSTAND WHAT EXPERIENCE THEY'RE HAVING AND WHAT KIND OF SITUATION WILL MAKE THEIR EXPERIENCE MUCH BETTER.
AND SO THOSE ARE SHARING STORIES THAT ARE PERSONAL FOR THAT FAMILY OR THE INDIVIDUAL THAT IS COMING TO US.
ANOTHER AVENUE THAT WE HAVE USED AN APPRECIATIVE INQUIRY IS USING PHOTOGRAPH AND VIDEOS AS AN AVENUE.
AND ONE OF OUR TOOLS ACTUALLY ALLOWS FOR SOMEONE TO JUST TAKE A PHOTO, TELL US A LITTLE STORY ABOUT THAT CORNER OR THAT PARK, OR PERHAPS THAT RECREATION CENTER.
AND THAT HELP US ALSO TO CREATE THEMES.
SO INSTEAD OF HAVING THIS LONG LIST OF ITEMS, WE CAN GO INTO THE IDEA OF UNDERSTANDING WHAT SOMEBODY'S LIFE EXPERIENCE LOOK LIKE.
UM, I'M NOT SURE THAT THAT ENTIRELY ANSWERS.
YEAH, I DO THINK WHAT YOU'RE TALKING ABOUT IS, I THINK WHAT WE'RE TALKING, TALKING ABOUT IS SOMETHING THAT'S A LITTLE BIT MORE INTO THE DETAILS, TALKING ABOUT HOW WE'RE GONNA COLLECT INFORMATION THAT'S NOT JUST ABOUT THE LIST.
AND I THINK THAT GOES BEYOND WHAT WE WANNA, WE PROBABLY CAN DISCUSS HERE.
'CAUSE I DON'T WANNA MAKE YOU ALL LIKE THINK ON THE SPOT.
AND SO I THINK THIS LEADS PROBABLY MORE WEIGHT TO US NEEDING A SUBCOMMITTEE.
DO WE DO NEED TO, OH, WELL I POINT OUT TOO THAT ITEM NUMBER FIVE SAYS ACTION ON CREATING WORK SESSION GROUPS.
AND SO MAYBE UNDER ITEM FIVE WE CAN CREATE A CUP, AN OUTREACH AND, UM, ENGAGEMENT.
DO WE HAVE ONE LAST? OKAY, GO AHEAD.
WELL, I WANT TO, MS. LUGO MENTIONED, YOU KNOW, WE'RE TRYING TO GET INFORMATION OUTSIDE THE LIST.
HOW IN THE WORLD ARE YOU GONNA KNOW WHAT'S ON THE LIST? WE'VE HAD FOUR MEETINGS AND WE HAVEN'T HEARD ANYTHING.
WE'VE HEARD A REFERENCE TO DOZENS OR HUNDREDS OF CITY PROJECTS THAT ARE GONNA BE BROUGHT FORWARD AND WE'RE GONNA LEARN ALL ABOUT 'EM.
BUT THAT IS, I THINK, STILL MONTHS AWAY.
I, SO I DON'T UNDERSTAND YOUR TIMELINE.
WE'RE, WE'RE GONNA TALK ABOUT THAT IN AN, IN THE OTHER AGENDA ITEMS ABOUT THE, YOU'RE TALKING ABOUT THE LIST OF PROJECTS.
I MEAN, WHAT'S ALL THIS IS ABOUT PROCESS GREAT STUFF, BUT I'M CURIOUS ABOUT THE SUBSTANCE AND HOW THE COMMUNICATION STAFF IS GONNA KNOW WHAT THE SUBSTANCE IS WHEN WE AREN'T EVEN CLOSE TO GETTING THERE.
SO, SO BEAR IN MIND TOO, OUR NEXT MEETING IS JUST DEVELOPING AND FINAL, COMING TO GETTING AN UPDATE ON THE TACTICS IN THE PLAN.
UM, WE DON'T NEED THE ACTUAL MESSAGE AND THE DETAILS AT THAT MOMENT.
SO OUR WORK IS STILL IMPORTANT IN TERMS OF MOVING FORWARD WITH DEVELOPING THE, THE COMMUNITY ENGAGEMENT AND OUTREACH PLAN IN AND OF ITSELF.
UM, THE DETAILS ABOUT THE LIST CAN COME AS WE ARE BUILDING OUT THE TIME.
SO GOING BACK TO, UM, IS IT MS. LUGO'S
[01:10:01]
QUESTION, UM, YOU ASKED ABOUT TIMELINE AND APRIL AND MAY.SO THAT LEAVES US THE MONTH OF FEBRUARY FOR PLAN DEVELOPMENT, MARCH FOR DOING THE THINGS THAT WE NEED TO DO.
SCHEDULING LOCATIONS, IDENTIFYING ALL THE DIFFERENT PLACES, UM, MAKING SURE THAT WE HAVE ALL THE DIFFERENT THINGS THAT MAKE MEETINGS HAPPEN, HAPPEN.
UM, SO ALL THAT MONTH, MONTH OF MARCH IS REALLY GONNA BE ON THE GROUNDWORK, GETTING READY FOR WHAT YOU'LL START TO SEE AS THE ACTUAL ENGAGEMENT BEGINNING, WHICH COULD BE, COULD START THROUGH AN ELECTRONIC EFFORT FIRST AND THEN LEAN INTO MORE MEETINGS AS WE PROGRESS.
SO THERE'S STILL WORK, BUT YOU WON'T SEE THAT WORK WHERE THOSE, 'CAUSE YOU'RE LOOKING FOR A LIST AND WHERE PEOPLE ARE GONNA SEE THAT FIRST LIST OR BUILD OUTSIDE OF THE LIST.
THEY PROBABLY WON'T SEE THAT UNTIL THAT APRIL TIMEFRAME.
SO BY THEN WE'LL BE WORKING WITH THE CDS TEAM, UM, AND CAPITAL DELIVERY SERVICES TEAM AND AS WELL AS THIS GROUP TO REALLY CLEAR, CLEARLY IDENTIFY WHAT EXACTLY ARE THEY PROVIDING US FEEDBACK ON.
UM, THE FIRST ONE I GUESS IS ABOUT WHAT WE'LL SEE NEXT MONTH.
YOU KNOW, I SEE THIS BOX EXTENDING ACROSS TWO MONTHS MM-HMM
BUT I MEAN, IS THE INTENTION TO BRING US A PROPOSAL THAT IF WE'RE ALL SYNCED UP, THAT WE CAN APPROVE NEXT MONTH? YES.
SO THAT WOULD REALLY JUST PER POTENTIALLY BE FEBRUARY.
AND THE 'CAUSE I'M NOT SURE WHEN YOU'RE NEXT FEBRUARY MEETING IS, I THINK IT'S TOWARDS THE END OF THE MONTH.
I THINK SAME, THE SAME TIMEFRAME, SAME TIME, EVERYONE.
UM, THE NEXT THING WAS ABOUT THE, UM, THIS TASK FORCE COMMUNITY LISTENING SESSIONS.
ONE, I'M NOT TOTALLY UNDERSTANDING WHY THEY NEED TO COME LATER.
AND I GUESS I AM A LITTLE BIT CON UH, CONCERNED ABOUT THE TIMING BECAUSE OF THE OVERLAP WITH THE CITY BUDGET.
AND I THINK WE ALL KNOW THE DIFFERENCE, BUT I DON'T THINK THAT WE SHOULD ASSUME THAT PEOPLE IN THE COMMUNITY UNDERSTAND IMPLICITLY THE DIFFERENCE THERE.
AND I THINK WE WILL GET MUDDLED, UM, KIND OF FEEDBACK IF WE OVERLAP THOSE TWO THINGS.
UM, I PERSONALLY WOULD LIKE US TO JUST MOVE THAT UP AND, AND DO IT, UH, CONCURRENTLY WITH THE OTHER OUTREACH THAT YOU ALL ARE DOING.
SO I GUESS I'M JUST PUTTING THAT FORWARD AS A, AS A THOUGHT.
BUT DEFINITELY I DON'T THINK AUGUST, I DON'T KNOW.
I HAVE A LOT OF CONCERN ABOUT AUGUST.
I THINK THAT WOULD BE HELPFUL FOR US TO TALK THROUGH.
'CAUSE SOMETIMES THE SUMMER IS HARD 'CAUSE PEOPLE DO GO, SUMMER IS HARDER FOR SOME COMMUNITIES.
SO I THINK THAT'S SOMETHING WE SHOULD TEASE OUT.
THANK YOU FOR BRINGING THAT UP.
SO YOU ALL CAN CONSIDER THAT IN YOUR YES, ABSOLUTELY.
SO, SO I, SORRY, I JUST WANNA MAKE SURE THAT'S CLEAR.
SO I'LL SAY ONE OF THE CHALLENGES WE ALWAYS IS EXACTLY THAT SUMMER PEOPLE ARE TRAVELING.
UM, IT'S, IT IS IN THE MIDDLE OF BUDGET.
SO WE DO WANT TO CONSIDER THAT TIMELINE WITHIN THE SPACE.
YOU'RE RIGHT, THERE IS A DIFFERENCE BETWEEN OPERATIONS AND MAINTENANCE BUDGET, WHICH IS YOUR ANNUAL BUDGET VERSUS WHAT THIS IS FOR YOUR, UM, LONG-TERM INVESTMENTS, INFRASTRUCTURAL INVESTMENTS.
UM, AND SOMETIMES PEOPLE ARE NOT REALLY PAYING ATTENTION TO THOSE DIFFERENCES.
UM, SO THERE'S, THERE ARE CHALLENGES ON BOTH END.
IF WE MOVE THEM TOGETHER, THEN IT MAY FEEL LIKE ONE BIG IMPACT AND THEY MIGHT CONFUSE THE TWO.
AND IF WE KEEP, IF WE KEEP THEM APART, THERE'S ALSO THAT OPPORTUNITY GOING, OKAY, THIS IS MY DAY TO DAY BUDGET AND THIS IS WHAT I HAVE EVERY MONTH TO WORK WITH AND, AND THIS IS MY ANNUAL BUDGET VERSUS THIS IS WHAT IF I WERE, IF I HAD A HOUSE, LET ME TRY TO EQUATE IT TO, I SEE SOME FACES LIKE, WHAT THE HECK ARE YOU TALKING ABOUT? UM, SO IF I HAVE MY HOUSE, I HAVE MY HOUSE AND I KNOW WHAT THE ANNUAL, I KNOW WHAT THE MONTHLY BUDGET IS FOR MY HOUSE.
I KNOW WHAT I HAVE TO SPEND ON ELECTRICITY ON MY BILLS, RIGHT? AND THEN WHEN I START TO THINK I MIGHT WANT A PATIO, OR I NEED TO IMPROVE MY DRIVEWAY, OR I NEED TO IMPROVE THE FENCE LINE, THEN I HAVE TO PLAN FOR INFRASTRUCTURE IMPROVEMENTS.
AND THAT IS A DIFFERENT BUDGET BECAUSE YOU MIGHT TAKE LOANS AND YOU MIGHT HAVE AN IMPACT, IT STILL COULD AFFECT YOUR DAILY BILL, BUT AT LEAST YOU'RE PLANNING A LITTLE FAR OUT.
AND SO WE, AS AN ORGANIZATION, IT IS OUR GOAL TO, TO MAKE SURE THAT THERE'S CLARITY AROUND THOSE TWO SPACES.
ESPECIALLY GIVEN HOW CLOSE THESE TWO EFFORTS ARE.
WELL I GUESS IT SEEMS LIKE, I MEAN THE, THE PUBLIC HEARINGS AT CITY COUNCIL, THEY WILL BE IN, I MEAN, THEY'RE IN AUGUST.
THEY HAVE BEEN EVERY YEAR FOR THE PAST FEW YEARS.
SO IT SEEMS LIKE THAT YEAH, THERE'S NOT SEPARATION RIGHT NOW IN THIS PROPOSED TIMELINE.
ARE THERE ANY OTHER QUESTIONS? SO WE CAN, THESE ARE REALLY GOOD INFORMATION.
SO I JUST WANNA REMIND, UH, EVERYONE AGAIN, WHO'S OUR LIAISON THAT PEOPLE CAN EMAIL.
JUST WANNA SAY YOUR COMMISSION LIAISON,
[01:15:01]
JUST SAY YOUR NAME, SO EVERYBODY SAMMY VELO.JUST MAKE SURE EVERYBODY IT'S ON THE SAME PAGE WITH THAT.
AND SO THAT WE CAN GET THE FEEDBACK TO YOU.
ANY OTHER COMMENTS OR QUESTIONS? IF NOT, I THINK WE NEED TO MOVE ON TO OUR NEXT AGENDA.
THANK YOU SO MUCH FOR YOUR TIME.
THE VERY FIRST PROJECT I WORKED ON, ON IN COMMUNITY ENGAGEMENT IN AUSTIN, I GOT TO WORK WITH MARY ON, SO SHE'S AMAZING.
[3. Discussion and action on approval of actions (majority of quorum present or majority of BEATF)]
OUR NEXT AGENDA ITEM.DISCUSSION AND ACTION ON APPROVAL OF ACTIONS.
AND SO THIS IS THE DISCUSSION AROUND MAJORITY OF QUORUM PRESENT, OR MAJORITY OF THE BTEF, LIKE AS A WHOLE.
AND I'D LIKE TO KEEP THIS DISCUSSION TO A MINIMUM SO WE COULD GET TO THE NEXT D ITEM.
SO I DON'T KNOW IF, UM, WE NEED TO JUST GO AHEAD AND OPEN THE FLOOR FOR A VOTE AND THEN WE CAN HAVE A DISCUSSION IN THE VOTE.
WELL, NO, WE HAVE TO DE WE HAVE TO DECIDE WHICH ONE WE'RE VOTING FOR.
WELL, USUALLY YOU'D HAVE, YOU COULD HAVE A MOTION AND A SECOND AND THEN THAT OPENS IT UP FOR DISCUSSION.
SO I WOULD LIKE TO MAKE A MOTION THAT OUR DECISIONS ARE MADE BASED ON A MAJORITY OF MEMBERS AND ATTENDANCE AT A MEETING.
IS THERE A SECOND? HAPPY TO SECOND.
I'M WORRIED THAT, UM, THE PEOPLE THAT ARE PRESENT ARE NOT NECESSARILY REPRESENTATIVE OF THE 22 MEMBERS.
UH, IF IT'S EASIER FOR US TO COME TO THIS MEETING, BUT SOMEBODY WHO LIVES FAR AWAY CAN'T COME AND THEY HAVE PROBLEMS WITH THE INTERNET, UM, THEN THAT'S A PROBLEM.
AND IT IS A REGULAR THING FOR CITY BOARDS TO INCLUDE ALL MEMBERS TO CREATE THE QUORUM.
DOES THIS NEGATE PROXY? CAN WE DO PRO THE PROXY? I KNOW WE DON'T HAVE RULES LIKE THAT, BUT WE COULD ADD PROXY SO THAT IF A PERSON'S NOT HERE, THEY CAN GIVE THEIR PROXY TO ANOTHER PERSON.
WOULD THAT, DOES THAT HELP OR NO? I THINK THAT DOES HELP BECAUSE I FEEL LIKE, YEAH, I THINK THAT WOULD BE MY ONLY, I THINK THERE'S A QUESTION ON THE VIRTUAL.
SO DOES THAT MEAN IF YOU'RE ATTENDING VIRTUALLY, ARE YOU ALLOWED TO VOTE IN, IN THE CASE THAT, OF THE MOTION THAT WAS, UM, MOVED AND SECOND, YES, YOUR ATTENDANCE IS, IS INCLUDED.
'CAUSE YOU'RE PRESENT AT THE MEETING JUST VIRTUALLY.
SO I, I HEAR THAT WE DON'T WANT TO BE, UH, EXCLUDING PEOPLE FROM DECISION MAKING IN A, SOME SORT OF SYSTEMATIC WAY.
I GUESS I'M WONDERING IF THERE IS IT, HAS ANYBODY INDICATED THAT THEY HAVE THIS CONCERN ABOUT ATTENDING MEETINGS? 'CAUSE THAT SEEMS LIKE A MORE FUNDAMENTAL CONCERN TO ME.
LIKE IF WE HAVE PEOPLE WHO ARE NOT ATTENDING MEETINGS, BUT THEN THEY'RE GOING TO VOTE ON, ON THE ITEMS THAT WE'RE DISCUSSING, UH, YOU KNOW, HOW ARE THEY MAKING AN INFORMED VOTE AND WE CAN'T COMMUNICATE WITH THEM IN TERMS OF PROXY, I WOULD FEEL MORE COMFORTABLE ALLOWING TO SOMEBODY TO HAVE AN ALTERNATE THAT SITS HERE THAT AT LEAST WE ALL CAN COMMUNICATE WITH THAN ANY ONE OF US COLLECTING PROXY VOTES.
MY EXPERIENCE WITH PROXY VOTING IS THAT IT IS EASILY MANIPULATED AND, UH, NOT A GREAT SYSTEM.
AND I THINK THAT ACTUALLY AS I WAS STARTING TO PROCESS THAT, 'CAUSE THE, THE BIG CONCERN IS WE HAVE A TIGHT TIMELINE AND WE'RE GONNA HAVE TO MAKE IMPORTANT DECISIONS.
AND SO OUR PARTICIPATION IS KEY.
SO I THINK THE CONCERN IS THAT IF WE DO IT BASED ON THE FULL BTEF SCHEDULE, RIGHT? SO WE CAN'T HAVE THOSE DECISIONS IN VOTES IN PERSON IF PEOPLE ARE NOT PRESENT.
AND I THINK THAT'S JUST SOMETHING THAT WE HAVE TO BE MINDFUL OF AS WE GO THROUGH THIS.
NEXT YEAR WE'RE GONNA, THERE'S JUST GONNA BE SOME REALLY IMPORTANT MEETINGS WHERE YOU KIND OF HAVE TO SHOW UP FOR YOUR VOICE TO BE HEARD.
I THINK THAT'S THE REAL DECISION.
AND ONLINE IS COUNTED AND SHOWING UP.
I JUST, I HAVE A CAUTION AND CONCERN AGAINST REPLACING SOMEBODY JUST BECAUSE WE WERE BOARD APPOINTED BY THE COUNCIL MEMBER.
AND I WANNA MAKE SURE WE'RE STAYING TRUE TO THE COMMITMENT OF THE COUNCIL MEMBER WHO PLACED US HERE.
BUT YEAH, I THINK WITH THE ABILITY TO JOIN ELECTRONICALLY AND BY PHONE AND BY VIDEO FOR THE TIMES THAT YOU MIGHT BE ABLE TO MISS, WE'LL PROBABLY MISS, I MEAN, EVERYBODY HAS LIFE THAT GETS IN THE WAY, UH, BUT I THINK THERE'S ENOUGH ACCOMMODATION TO BE ABLE TO JOIN REMOTELY IF POSSIBLE.
IT IS A VERY SHORT TIMEFRAME, SO I DO WORRY ABOUT MAKING IT A CORNER OF THE WHOLE.
I WAS GONNA ECHO SOME OF THOSE SAME SENTIMENTS ABOUT, UH, NOT WANTING TO, TO SPEAK FOR COUNCIL MEMBERS, APPOINTING OTHER PEOPLE.
UM, BUT, UH, THE OTHER THING I WAS GONNA SAY IS, YOU KNOW, THIS IS A VERY IMPORTANT
[01:20:01]
THING.UH, Y'ALL ARE TAKING SO MUCH TIME AND I'M, I'M BURNING SOME VACATION HOURS TO BE HERE.
UH, SO, UM, IF SOMEONE IS FACING DIFFICULTY ATTENDING A MEETING, EITHER VIRTUALLY OR PERSONALLY, LIKE IF, IF YOU NEED HELP GETTING ONLINE, I WILL GO TO YOUR HOUSE AND HELP YOU GET ONLINE.
SO YOU CAN, YOUR VOICE IS IMPORTANT AND YOUR COUNCIL MEMBERS SAW THE SAWIT TO POINT YOU TO THIS.
UM, BUT, UH, I, I WILL ECHO, YOU KNOW, IF YOU CAN MAKE IT VIRTUALLY OR IN PERSON, THAT'S WHO'S VOTING.
ALL RIGHT, LET'S GO AHEAD AND VOTE ON THIS, IF THAT'S OKAY.
I THINK ALSO TOO, FOR IT'S HAVING OUR INFORMATION, OH, SORRY.
I HAVE, I THOUGHT I, IT WON'T HEAR ME.
UM, FOR ME IT'S ALSO MAKING SURE THAT WE GET INFORMATION IN ADVANCE TO MAKE THOSE DECISIONS BECAUSE JUST BECAUSE A PERSON MAY NOT BE HERE, THEY COULD SEND AN EMAIL TO SAMUEL, LET 'EM TO KNOW LIKE, HEY, TODAY WE'RE GONNA VOTE ON THIS SPECIFIC THING AND THIS IS WHERE MY STANCE IS.
SO I THINK ALSO TOO, HELPING US TO BE PREPARED.
MARY'S BEEN, WE'RE WORKING ON GETTING STUFF SOONER, SO YES.
SO HAS THERE BEEN AS SOON AS WE CAN.
I'M SORRY, I HAVE A QUICK QUESTION.
HAS THERE BEEN A PRECEDENT ON THIS ISSUE? IT'S JUST, OR ARE WE SETTING THE PRECEDENT? YEAH, IT'S BECAUSE, I MEAN, I, I'M THINKING THE EXPECTATION IS WE'VE GOT THOSE MEETING DATES FOR THE ENTIRE YEAR.
WE KNOW TO HAVE IT ON OUR CALENDAR AND WE ARE, NEED TO HOLD OURSELVES ACCOUNTABLE BECAUSE OUR COUNCIL MEMBERS IN OUR COMMUNITIES IN THIS CASE ARE REALLY NEEDING US TO BE HERE AND BE THEIR VOICE.
AND I JUST, I'M KIND OF, YEAH, WE'RE ONLY VOTING FOR THIS BECAUSE WE DON'T HAVE GUIDE, WE DON'T HAVE RULES FOR OURSELVES.
AND SO WE'RE JUST, WE JUST NEED TO DO THIS VOTE SO THAT WE CAN KNOW THAT MOVING FORWARD.
SO THAT'S WHY THIS WAS ON THE AGENDA.
UM, SO I'M, I'M IN FAVOR OF, OF SETTING A, A RULE THAT SAYS THE MAJORITY OF THE 22 MEMBERS, IT'S 12 OUT OF 22, RIGHT? IF MY MATH'S CORRECT, IT'S 13 OUT OF 22.
WAIT, 1222 DIVIDED BY TWO IS 11.
UM, WELL, OF, OF THE COMMITTEES THAT I'VE, OR COMMISSIONS I'VE BEEN A PART OF THAT, THAT RULE HAS ALWAYS BEEN BEEN IN PLACE WITH THOSE, MAYBE SOME OTHER COMMITTEES ARE DIFFERENT.
BUT, UM, I THINK TO GET 12 OF US, WHICH IS A DIVERSE GROUP OF THE CITY, I THINK IS A REASONABLE EXPECTATION TO PASS AND HAVE ACTION ON A COMPREHENSIVE CITYWIDE BOND PROGRAM.
I THINK WE SHOULD PROBABLY VOTE 'CAUSE I THINK THERE ARE SOME PEOPLE WHO DON'T NECESSARILY AGREE.
SO THE, I WILL SAY THE MOTION AGAIN, THE MOTION ON THE TABLE AND BEFORE I CALL THE VOTE, IS TO ALLOW THIS BODY TO VOTE FOR THE MAJORITY OF THE QUORUM PRESENT, WHICH IS NOT WHAT YOU JUST DESCRIBED.
SO THAT IS WHAT'S ON THE TABLE IS VOTING FOR THE MAJORITY OF THE QUORUM PRESENT.
SO ALL IN FAVOR, RAISE YOUR HAND AND SAY, AYE.
SO WE CAN CLEARLY SEE A, DO YOU GET, DO YOU HAVE IT? YOU GOT NICOLE ONLINE AS WELL, SO THE MOTION PASSES.
WOULD YOU WANNA CALL FOR
PLEASE RAISE YOUR HAND BEFORE.
UM, RACHEL, IF YOU'RE ON THE LINE, UH, WE DO NEED TO SEE YOU ON CAMERA IF YOU WANT TO PARTICIPATE IN THE VOTE.
AND I DON'T THINK THERE'S ANY ABSTENTIONS.
UM, MOVING ON TO THE NEXT ITEM.
UM, IS THERE SOMEONE COMING UP FOR THIS, THIS AGENDA ITEM? NO ONE'S COMING UP.
[4. Discussion and possible action on BEATF recommendation to Council to proceed with a November 2025 Bond election based on General Obligation bond eligible projects from the Environmental Investment Plan presented by the Office of Sustainability in the May 21, 2024, Memo to Mayor and Council.]
IS, UH, THE BTEF RECOMMENDATION TO COUNCIL TO, UM, PROCEED.SO, UH, TO PROCEED WITH THE NOVEMBER 20, 25 BOND ELECTION BASED ON GENERAL OBLIGATION BOND ELIGIBLE PROJECTS FROM THE ENVIRONMENTAL INVESTMENT PLAN PRESENTED BY THE OFFICE OF SUSTAINABILITY IN THE MAY 21ST, 2024 MEMO TO MAYOR AND COUNCIL.
AND SO THIS, SO THIS BODY HAS RECEIVED TWO MEMOS, ONE MEMO THAT WAS BASICALLY THE STAFF RECOMMENDATION THROUGH THE, I DON'T WANNA, I MIGHT SAY THIS WRONG, SO THAT'S WHY YOU ALL JUMP IN.
IF I SAY THIS INCORRECTLY, UM, THAT THE STAFF WAS NOT ENCOURAGING UPON, ALSO THE MAYOR AND COUNCIL, THEY'RE NOT TRYING TO DO A COMPREHENSIVE 20 TO 25
[01:25:01]
BOND.AND THAT THROUGH THE EIP, WHICH IS THE ENVIRONMENTAL INVESTMENT PLAN, THERE COULD BE CONSIDERATION FOR LIKE, WOULD YOU CALL 'EM PROJECTS? I THINK, IS THAT CORRECT? SOMEONE, IS THAT RIGHT? OKAY.
AND SO THAT'S WHAT WAS ALSO SENT IN THE BACKUP IF THERE WAS A RECOMMENDATION FROM THE BTIF ABOUT THAT.
SO I DON'T KNOW IF THERE'S A WAY TO PULL THAT UP, BUT LET ME GRAB IT.
WASN'T IT DISCUSSED? WASN'T IT, WASN'T IT DISCUSSED AT OUR LAST MEETING? AND I MAY, UH, MAY HAVE HEARD THIS INCORRECTLY AND SHE GAVE SAY IF IT, THE AMOUNT IS 6 MILLION, WHATEVER IS PULLED FROM THIS, THEN WE WILL BE SUBTRACTED FROM THE ENTIRE 6 MILLION.
SO, SO EVEN IF WE ARE SAYING WE, WE DON'T HAVE THIS LIST OF PLANS OR LIKE PROJECTS YET, DO WE? WELL, SO THERE IS IN THE MEMO GO AHEAD.
NO, NO, IT DOES SAY ON PAGE TWO, ANY FUNDS DEDICATED OR ACCELERATED THE 2025 PROGRAM WOULD REDUCE AVAILABLE FUNDING FOR THE COMPREHENSIVE 26 BOND.
AND THERE ARE, BUT IN THE, THIS, THIS MEMO, UH, MEMO, THERE ARE ITEMS IN THERE WITH COSTS ESTIMATES IN IT.
THERE'S ABOUT, IN THE ATTACHMENTS, I THINK SEVERAL BILLION DOLLARS.
SORRY, I APOLOGIZE IF I HAVE JUST YOUR RECORD.
SORRY IF I HAVE MISSED AN EMAIL OR SOMETHING, BUT IS THERE, I SEE AGENDA ITEM NUMBER FOUR, IS THERE A BACKUP FOR THAT? IS THERE A RESOLUTION OR A RECOMMENDATION DRAFTED AND IF SO, YES.
DID IT COME BY BY EMAIL? I DIDN'T SEE IT ONLINE, NO.
SO, SO THE E THE ENVIRONMENTAL INVESTMENT PLAN WAS IN THE EMAIL THAT WAS SENT TO US LAST FRIDAY.
AND IN THAT MEMO HAS WHAT'S, UM, THE RESPONSE TO THE EEIP, BUT THAT'S BASED ON THE MEMO WE GOT.
WHAT DAY DID WE GET THAT MEMO? SORRY? IT'S A DATE OF JANUARY NINE.
THAT INCLUDED THE MEMO THAT WAS FROM ROBERT GOOD.
ROBERT GOOD TO MAYOR AND COUNCIL, WHICH BASICALLY WAS SAYING THAT THEY ARE TAKING THE STANCE THAT THEY'RE NOT HAVING A COMPREHENSIVE 2025 BOND.
ME AND MARY PUT THIS AGENDA ITEM BECAUSE I, WE WERE CONCERNED THAT EVERYONE WASN'T CLEAR THAT THAT MEMO FROM MR. GOODE WAS SAYING THAT A COMPREHENSIVE 2025 IS NOT CURRENTLY ON THE TABLE AND IT'S THROUGH THE EIP, THE ENVIRONMENTAL INVESTMENTS PLAN.
AND I FELT LIKE IT WAS A BUNCH OF JARGON.
SO I JUST WANTED TO MAKE SURE EVERYONE UNDERSTOOD WHAT'S ON THE TABLE IS THAT A COMPREHENSIVE 2025 BOND IS NO LONGER ON THE TABLE, BUT THE ENVIRONMENTAL INVESTMENT PLAN IS, AND THAT THERE'S A RECOMMENDATION FROM US.
BUT YOU'RE BRINGING UP THE POINT THAT IF WE AS A BODY VOTE ON IT, IT TAKES IT AWAY FROM THE COMPREHENSIVE BOND THAT WE'RE WORKING ON FOR 2026.
I JUST WANT TO, THERE'S NOT LIKE RECOMMENDATION LANGUAGE BEYOND THE WHAT ARE, WHAT WE'D BE VOTING ON IS LITERALLY BASICALLY WHAT'S IN THE AGENDA RIGHT NOW.
I THINK WE JUST WANTED, THANK YOU.
WE HAVEN'T MOVED FOR ANYTHING.
I JUST WANTED TO MAKE SURE EVERYBODY UNDERSTOOD THAT.
'CAUSE I THINK IT'S A, A LITTLE CONFUSING
SO THERE IS A WORLD, WE DON'T HAVE ANY ACTION BECAUSE WE DON'T WANT TO PUT UP A RECOMMENDATION.
WE DON'T HAVE TO MAKE A MOTION.
SO THAT'S WHY I WANTED TO LAY IT OUT ON THE TABLE AND THEN TO, I DO, OH, BEFORE I WAS GONNA SAY THIS, TO YOUR POINT ABOUT THE LIST OF PROJECTS THAT IS COMING, I THINK THIS BOARD WAS PUT TOGETHER RELATIVELY QUICKLY.
AND SO I THINK THEY'RE GETTING THROUGH THAT, THAT'S GONNA COME BEFORE ANY MAJOR THINGS HAPPEN.
SORRY, I DIDN'T GET TO READ, UH, MR. GOODE'S, UH, MEMO.
DID HE HAVE A RECOMMENDATION ABOUT A EIP BOND? UH, HE WAS JUST AGAINST A COMPREHENSIVE BOND IN 25.
BUT HE DID OR DID HE SAY ANYTHING ABOUT WHETHER ANY SORT OF BOND WAS OKAY? NO, THEY DON'T.
SORRY, I HAD JUST CLOSED IT AS WELL.
HE JUST, WE ASKED STAFF TO, I KNOW, THAT'S WHY I DIDN'T KNOW IF THERE WAS, HE SAYS THAT STAFF WILL BE WORKING ON TO IDENTIFY BOND ELIGIBLE PROJECTS LIMITED TO THE EIP THAT DON'T REQUIRE SUBSTANTIAL SCOPE OR COORDINATION WITH OTHER DEPARTMENTS, ENTITIES.
SORRY, COULD YOU SAY THAT AGAIN? I MISSED THAT.
SO IT SAYS IN THE MEMO THAT HE, UH, WHERE'D IT GO? UH, WITH THAT IN MIND, STAFF WILL BE WORKING TO IDENTIFY BOND FUND ELIGIBLE PROJECTS LIMITED TO THE EIP THAT DO NOT REQUIRE SUBSTANTIAL SCOPING OR COORDINATION WITH OTHER DEPARTMENTS OR ENTITIES.
THAT COULD GO FOR FIVE BOARD COUNCIL'S
[01:30:01]
CONSIDERATION.AND YOU HAVE, YOU SHOULD HAVE THAT FROM SAMUEL IN YOUR EMAIL FROM THE OTHER DAY WHEN YOU GET BACK TO YOUR COMPUTER.
I, I HOPE THAT WE HAVE A GOOD CONVERSATION ABOUT THIS.
AND THIS WOULD BE, MY ASK IS A LITTLE BIT OUT OF ORDERS.
I I'M GONNA ASK THAT WE HAVE A GOOD CONVERSATION BEFORE A MOTION IS ON THE TABLE BECAUSE IT'LL BE NICE TO BE ABLE TO KIND OF HAVE A MORE OF A FREE FLOWING CONVERSATION WITHOUT BEING RESTRICTED BY SOME RULES.
SO JUST A FEELS LIKE THIS IS, WHEN WE GOT INTO THIS, THIS WAS THE QUESTION FOR US AS A TASK FORCE, I'D JUST LIKE US TO BE ABLE TO TALK ABOUT IT MORE FREELY.
IF THERE'S PERHAPS GONNA BE A BUNCH OF DEBATE.
I'M WONDERING IF WE COULD PERHAPS, UH, CREATE OUR WORKING GROUPS BEFORE WE DO THIS.
WOULD PEOPLE BE AMENABLE TO THAT SO THAT WE LEAVE HERE MAKING SURE WE HAVE OUR WORKING GROUPS? ARE WE, YEAH, I MEAN, I THINK THE QUESTION IS DO, IS THERE ANYONE THAT, DO WE HAVE DEBATE? I MEAN, DO PEOPLE, I MEAN, I THINK THE IDEA OF US, TO BE FRANK, TO THINK OF WHAT COULD GO INTO THIS EIP RIGHT NOW, UH,
I GUESS THE QUESTION, IS THERE A DEADLINE? I THINK THAT'S THE ONLY THING I WANNA DOUBLE CHECK BEFORE, LIKE JUNE OR JULY OF THIS YEAR.
'CAUSE IT WOULD'VE TO BE IN ADVANCE OF ANY BUDGET DISCUSSION OR AUGUST FOR ANY TYPE OF BALLOT INITIATIVE.
WELL, IT DOESN'T SOUND LIKE WE'RE PREPARED FOR, UH, AN IN DEPTH DISCUSSION.
IS THERE A WAY, I MEAN, I THINK, I'M WONDERING IF WE SHOULD TABLE THIS TO THE NEXT MEETING WE TABLE SECOND.
DO WE NEED TO TABLE OR DO WE JUST NEED TO MOVE THAT WE'RE JUST NOT GONNA TAKE ACTION TO, FOR A 2025 BOND INITIATIVE THAT THIS BODY'S NOT GONNA PARTICIPATE IN A 2025 BOND? OH, I, I, I DON'T KNOW IF THAT'S WHAT OTHERS WERE SAYING.
MAYBE JUST WE DIDN'T HAVE PREPARED THE LIST OF ITEMS I DO PERSONALLY HAVE.
SO A COUPLE ITEMS THAT I WOULD LIKE TO DISCUSS ON THAT.
I FEEL LIKE THAT'S, THAT'S PROBABLY BUT IF, IF, IF, UH, MR. GOOD STILL HERE, I FEEL LIKE STAFF HAS PROBABLY ALREADY DONE THE WORK FOR THE EIP AND WE'VE HAD PLENTY, I WOULD IMAGINE COMMUNITY ENGAGEMENT PROCESSES ALONG THAT WAY FOR FOLKS TO BE ABLE TO PUT THEIR 2 CENTS IN RATHER THAN ENGAGING THIS BODY TO KIND OF RUSH TO THE FINISH LINE TO GET CAUGHT UP ON WHERE STAFF HAS ALREADY DONE THE WORK.
WELL, I THINK THAT'S WHAT I'M CONFUSED ABOUT IS I THOUGHT THE EIP WAS NOT A 2025 BOND, BUT WE COULD RECOMMEND PROJECTS TO THE EIP.
CAN SOMEONE CLARIFY THAT FOR US? IS THERE ANY ANSWER? I I HELPED WORK ON THE EIP THROUGH THE JOINT SUSTAINABILITY COMMITTEE.
IT WAS PUT TOGETHER AS A POTENTIAL 2024 INITIATIVE.
UM, THERE WAS A LONG LIST OF ITEMS WHICH THEN GOT WINNOWED DOWN WITH WHAT WAS ACTUALLY KIND OF UNDER DISCUSSION AT COUNCIL.
AND THEN NOTHING MOVED FORWARD OBVIOUSLY FOR 2024.
SO IT'S UNCLEAR, YOU KNOW, WHETHER OR NOT THEY WOULD BE GOING BACK TO THE BIG LIST OR THEY WOULD BE LOOKING AT THAT MORE TARGETED LIST THAT WAS, YOU KNOW, BEING CONSIDERED BY A SUBSET OF COUNCIL MEMBERS.
SO I THINK THAT'S WHERE WE COULD BE USEFUL IS THERE'S A LONG LIST.
IT'S NOT ALL GONNA GET FUNDED IN 2025 OR 2026 PROBABLY.
SO, UM, PROVIDING SOME RECOMMENDATIONS AND PRIORITIES FOR THAT I DO THINK IS APPROPRIATE.
I'M ALL, YOU KNOW, I'M, I'M FINE FOR THAT NOT TO BE NOW, IT COULD BE NEXT MONTH OR THE MONTH AFTER, WHATEVER.
BUT THERE IS A SECTION WHERE HE SAYS HE'S COMING BACK TO US IN JULY.
THEY'LL COME BACK TO THE BTEF, UH, FOR STUDY IDENTIFICATION AND ENGAGE PUBLIC AND PRIORITIZATION OF PROJECTS.
THAT WOULD BE THE LAST POSSIBLE OPPORTUNITY TO ACT.
WHAT, WHAT ABOUT CREATING A WORK GROUP SPECIFICALLY FOR THAT A 2025 WORK GROUP? OKAY.
THAT COULD INVESTIGATE THE ISSUES AND COME BACK WITH A RECOMMENDATION.
SO I'M GONNA, I AM GONNA ENTERTAIN A MOTION BECAUSE I, TO TO TABLE, UH, SECOND.
WE GOT, I, I'D ENTERTAIN WHO WAS MOTION? MOTION AND THEN WE HAVE A SECOND.
ANY OTHER COMMENTS OR CON AND THEN ULTIMATELY WE MIGHT BE DO WHAT YOU SUGGESTED, TINA, BUT I JUST STILL FEEL LIKE EVERYONE HASN'T READ EVERYTHING.
UM, WITH A A, A MOTION TO TABLE AND WHATEVER OUR DECISION OF THE GROUP IS TO COME BACK.
I THINK THE PUBLIC ENGAGEMENT PIECE IS A HUGE PART OF THIS.
I KNOW THERE'VE BEEN PUBLIC ENGAGEMENT, YOU KNOW, GETTING THROUGH THIS PROCESS, BUT I, I THINK THAT THAT'S GONNA BE, FOR ME THAT'LL BE VERY IMPORTANT IS TO GET A BETTER UNDERSTANDING OF WHAT THAT WILL MEAN IF WE ARE GOING TO MAKE A RECOMMENDATION FOR SOME
[01:35:01]
2025 BOND PROJECT VERSUS HOLDING EVERYTHING UNTIL 2026.I NEED TO UNDERSTAND BETTER WHAT THAT MEANS.
AND I THINK WE COULD TRY TO GET MORE ANSWERS AND MARY'S REALLY GOOD AT GETTING ANSWERS, WHICH IS SOME OF THE ANSWERS YOU ALL GOT.
SO I THINK TOO, I THINK THAT'S REALLY IMPORTANT.
IF YOU ALL HAVE QUESTIONS BETWEEN THIS, IT'S REALLY IMPORTANT TO SEND THEM SO WE CAN TRY TO GET AS MUCH INFORMATION FROM STAFF AS POSSIBLE.
SOMETIMES, AS YOU CAN SEE, IT'S A LITTLE HARD TO GET ANSWERS LIVE
I DON'T KNOW HOW MANY PEOPLE ARE GOOD OFF THE CUFF.
SO THERE ARE NO OTHER COMMENTS OR QUESTIONS.
AND COULD WE ASK THE STAFF FOR THOSE WHO OPPOSE? SORRY.
THAT WE HAVE STAFF, UH, READY TO BE ABLE TO SPEAK TO THIS FOR THE NEXT MEETING.
I THINK THEY WERE HERE AND THEY HAD TO LEAVE, WHICH TOOK A LITTLE LONGER THOUGH.
I SAW MR. GOODLEY AND THEIR DAY ALLOWED.
ALL RIGHT, LET'S MOVE ON TO, UM, DISCUSSION
[5. Discussion and possible action on creating work session groups.]
NUMBER FIVE.AND I MEAN, I THINK IT WAS OUR GOAL TO ACCOMPLISH THIS.
SO I THINK IT'S A, A LITTLE BIT, UM, IT'S, WE HAVE LESS THAN 30 MINUTES LEFT, SO, UM, DO YOU HAVE THE SPREADSHEET PULLED UP BY ANY CHANCE? SO I JUST WANNA LAY THE FRAMEWORK OF, I MEAN THE FRAMEWORK, LIKE LAY THE FOUNDATION OF WHAT NEEDS TO KIND OF HAPPEN HERE IS THAT, I THINK THE FIRST DISCUSSION THAT WE'D LIKE TO HAVE IS, DO PEOPLE REALLY EXPECT TO WORK ON ONE MORE THAN ONE COMMITTEE? WHAT YOU PUT AS NUMBER ONE IS THAT THE ONLY COMMITTEE YOU EXPECT TO WORK ON? WHICH I JUST WOULD LIKE US TO BE HONEST AND REALISTIC BECAUSE THAT MAKES IT EASIER FOR US TO FIGURE OUT WHERE WE NEED TO MOVE PEOPLE AROUND.
THAT'S NOT TO SAY THAT YOU CAN'T NEVER GO TO ANOTHER COMMITTEE, BUT IF PEOPLE WANNA BE ON TWO, THREE COMMITTEES, THEN WE HAVE TO ACTUALLY THINK ABOUT IT, NOT REALLY HAVE TO BE A LITTLE BIT MORE STRATEGIC WITH WHO CAN DO WHAT AND MAKING SURE WE DON'T HIT QUORUM.
SO I THINK THAT'S THE FIRST QUESTION IS DO PEOPLE PLAN ON WORKING ON MORE THAN ONE? I I HAD ASKED CHAIR, UH, HAGER IF I COULD BE ON TWO COMMITTEES.
OKAY, SO HOW, BECAUSE I'M PARTIAL, PARTIALLY RETIRED, HAVE TIME.
HOW ABOUT THIS? ANYBODY WANTS TO BE ON TWO OR MORE? RAISE YOUR HAND IF YOU WANNA BE ON MORE THAN ONE COMMITTEE.
CAN I ASK A QUESTION? UH, SO, UH, FOR PROCESS WISE WE'LL STILL HAVE OUR MONTHLY ALL GROUP MEETINGS.
WE'LL HEAR ALL OF THE PRESENTATIONS FROM STAFF.
WE'RE NOT GONNA JUST BE IN OUR WORK GROUP TO HEAR THOSE.
BUT THEN THERE'LL BE, THEN WE CAN, THE WORK GROUPS WILL DO MORE WORK ON THAT, ON THAT PARTICULAR SET OF ISSUES.
UM, WITH THE, WITH THE WORK GROUPS, UM, WOULDN'T IT BE PRUDENT TO AT LEAST START THE COMMUNITY ENGAGEMENT TO SEE WHAT TYPES OF PROJECTS AND THEN HEAR FROM STAFF THE LIST OF PROJECTS OF WHAT THEY ARE AND THEN CHOOSE OUT WHAT THE WORK GROUPS ARE GONNA BE? 'CAUSE THAT MIGHT LINE UP WITH THE BOND PROPOSITIONS AND STUFF LIKE THAT.
I THINK THE GOAL WAS TO TRY TO GET SOME OF THIS LOGISTICS FINISHED SO THAT WHEN WE HAVE THE PRO PRO, THE LIST OF PROJECTS, WE ALREADY HAVE THE COMMITTEES SO THAT WE'RE NOT, WAIT.
'CAUSE I THINK EVERYONE'S CONCERNED, RIGHT? I THINK PEOPLE ARE REALLY READY FOR THIS LIST.
WE DON'T WANNA WAIT TO DO THIS AFTERWARDS BECAUSE THEN THAT'S ANOTHER MEETING OR TWO.
SO I THINK THE GOAL IS HOPEFULLY BETWEEN THIS MEETING AND NEXT MEETING TO GET ALL OF THE COMMITTEES DECIDED THINK ABOUT.
AND SO YOU CAN START MEETING AND HAVE YOUR CADENCE AND THAT, I MEAN, SO I THINK THAT'S WHAT WE'RE JUST TRYING TO GET SOME OF THIS BEHIND THE SCENES STUFF THAT WE HAVE TO DO.
'CAUSE WE DON'T HAVE THE LIST OF PROJECTS YET.
AND, AND THESE COMMITTEES WERE, WERE FORMED UNDER THE, THE ADVICE OF STAFF.
UH, THIS IS, THESE ARE CATEGORIES THAT THEY YES.
BASED ON WHAT THE PROJECTS ARE LOOKING LIKE, I THOUGHT.
BUT DIDN'T STAFF RECOMMEND AGAINST DOING WORK GROUPS ORIGINALLY? NO.
OH, I THOUGHT I HAD HEARD THAT.
SO BACK TO MY ORIGINAL QUESTION.
THERE'S A REASON I WOULD GO AHEAD.
WE COULDN'T, WE CAN'T SEE YOU.
I WOULD, I WOULD LIKE TO BE ON MORE THAN ONE COMMITTEE.
I DON'T KNOW IF PEOPLE CAN HEAR ME, BUT THAT WAS MY PLAN.
RACHEL, IS THAT YOU RACHEL? YES, THAT IS RACHEL.
OKAY, SORRY, CAN YOU ONE MORE.
I WAS GONNA ASK HOW MANY PEOPLE WANT TO BE ON MORE THAN ONE? PLEASE RAISE YOUR HANDS HIGH.
SO I CAN SEE 2, 1, 2, 3, 4, 5, 6, 7.
SO RIGHT NOW WE HAVE EIGHT PEOPLE ON.
AND THE REASON THAT I'M ASKING IS BECAUSE THERE ARE SOME COMMITTEES THAT DON'T HAVE ENOUGH PEOPLE AND THERE'S SOME PEOPLE THAT HAVE MORE THAN ENOUGH PEOPLE, BUT WE HAVEN'T HIT QUORUM YET.
SO I THINK THIS IS THE SECOND PART OF THE, THE DISCUSSION IS THAT, YOU KNOW, STORM WATER ONLY ONLY HAS ONE PERSON, RIGHT? I ONLY SEE, OH, I BELIEVE IT WAS ANNA AND I, SORRY, I HAVE THE UN UPDATED.
CAN YOU PUT IT BACK UP? I HAVE THE OUTDATED LIST UP IN FRONT OF ME.
[01:40:01]
SO RIGHT NOW WHERE IT IS, IS EVERYONE CAN ATTEND THEIR NUMBER ONE OF CHOICE, WHICH DOESN'T REQUIRE US TO HAVE A LOT OF DISCUSSION ABOUT IT, BUT WE HAVE SEVERAL IN TRANSPORTATION OVER HERE.AND SO IF PEOPLE, THE PEOPLE WHO WANNA HAVE TWO, IF YOU DO NOT PUT TRANSPORTATION AS YOUR NUMBER ONE, YOU NEED TO LET US, YOU NEED TO LET STAFF KNOW BECAUSE WE NEED TO NOT BUMP UP AGAINST QUORUM OVER HERE IN THE TRANSPORTATION.
OKAY? SO IF YOU, IF YOU'RE GONNA BE ON TWO AND TRANSPORTATION IS NOT YOUR NUMBER ONE, WE NEED TO, YOU NEED TO LET STAFF KNOW.
AND JUST 'CAUSE YOU'RE NOT ON THAT COMMITTEE DOESN'T MEAN YOU CAN'T HAVE A VOICE.
AND I THINK THAT'S THE BIG, I JUST GOTTA RUSH TO THE COMMITTEE.
THE BIG CONVERSATION IS THAT WE'LL ALL BE ABLE TO PROVIDE.
UM, AND THEN, SO I GUESS MY ONE QUESTION IS, DO WE FEEL COMFORTABLE IF WE HAVE COMMITTEES THAT ONLY HAVE A COUPLE OF PEOPLE, THEN I THINK WE NEED TO ACTUALLY HAVE TOUGH CONVERSATIONS WHERE THERE'S SOME PEOPLE ON THE TRANSPORTATION COMMITTEE THAT MIGHT NEED TO GO SOMEWHERE ELSE BECAUSE WE WANNA MAKE SURE WE HAVE MORE THAN A COUPLE OF PEOPLE ON A COMMITTEE.
UM, I, I GUESS I MAY NOT, I MAY NOT HAVE COMMUNICATED MY PREFERENCES, UH, QUITE IN THE BEST WAY.
UM, BECAUSE I DID INTEND TO SERVE ON TWO, BUT, UM, IF I CAN BE ON THAT TRANSPORTATION ONE, THAT WAS MY, MY HIGHER PRIORITY OF THE TWO, I SEE THAT I'M LISTED AS A NUMBER TWO.
OR THAT'S LISTED AS MY SECOND ONE.
I RIGHT, THAT'S WHAT I'M SAYING.
YEAH, I THINK IT'D BE MOST EFFICIENT IF YOU WANNA SERVE ON TWO AND YOUR NUMBER ONE OR YOUR NUMBER TWO IS INCORRECT, MAKE SURE THAT YOU SEND THE CORRECT OKAY.
NUMBERS TO THE PEOPLE SO THAT WE HAVE THE CORRECT NUMBERS.
BUT THE PROBLEM, BUT THE LAST THING THAT WE HAVE TO SOLVE FOR THAT WAS THE NUMBER OF ONE QUESTION.
SECOND IS THAT WE HAVE SOME COMMITTEES WHERE THERE'S ONLY TWO OR THREE PEOPLE IN IT VERSUS HAVING A MAJORITY.
AND SO I THINK THE QUESTION IS, UM, THE PEOPLE WHO ARE ARE LIKE, SO SAY FOR INSTANCE, I THINK IT'S ANNA ANNA.
AND DALE, YOU ARE THE ONLY TWO ON STORM WATER AND WE DON'T BITE.
YEAH, I THINK THAT'S THE QUESTION I HAVE.
I'M, I THINK WHAT'S UP KIND OF UP TO YOU ALL.
I MEAN DO, IS THAT ENOUGH? DO WE NEED MORE PEOPLE? I MEAN I THINK THIS IS, THIS IS, THERE'S NO RULES AROUND THIS.
WE'RE JUST HAVING A DISCUSSION.
I GUESS I SAW AS A A, SORRY, I GUESS I SAW IT AS A RANKING THAT LIKE MAYBE YOU'RE, IF YOU PUT YOUR ONE AND YOUR TWO, THOSE ARE YOUR TWO COMMITTEES.
SO THAT THAT WAY IF YOU LOOK AT STORMWATER, THEN YOU'VE GOT SOME ONES AND TWOS ON THERE.
THAT'S WHY MY FIRST QUESTION WAS, OKAY, IF YOU'RE ONLY GONNA SERVE ON ONE THEN JUST PUT ONE.
IF YOU'RE ONLY GONNA SERVE ON ONE, THAT'S FINE.
THEN WE HAVE THAT INFORMATION.
BUT IF YOU'RE GONNA SERVE ON TWO, WE NEED TO KNOW BECAUSE THERE WAS NO, THERE WAS NO REQUIREMENT THAT YOU SERVE ON TWO.
SO THAT'S WHY FOR ANYONE WHO WANTS TO SERVE ON TWO, WE NEED THAT INFORMATION SO THAT WE CAN ACTUALLY START TO CREATE THE LIST.
SO IDEALLY WE WANNA COME BACK NEXT, THE STAFF CAN EMAIL OUT, HERE ARE THE COMMITTEES AND THEN WE CAN START TRYING TO FIGURE OUT HOW WE'RE MEETING IN THE CADENCE.
SO BACK TO MY QUESTION TO YOU ALL.
I THINK THE QUESTION IS WE WANNA SHARE THE LOAD.
AND SO I THINK I WANTED TO KNOW WHAT YOU THOUGHTS, THERE WAS ONLY TWO OF YOU ON THE COMMITTEE.
UM, SO THE QUESTION THAT I WOULD HAVE IS US SHARING WHAT WE KNOW WITH THE REST OF THE GROUP.
UM, BECAUSE FOR ME, I'LL SPEAK FOR ME, WHEN IT COMES TO STORM WATER, IT TRANSLATES TO FLOODING, WHICH TRANSLATES TO DEATHS, WHICH TRANSLATES TO LOSS OF PROPERTY OR DAMAGE TO PROPERTY.
AND THAT IS A PUBLIC SAFETY ISSUE FOR ME AND ESPECIALLY IN MY COMMUNITY AND ESPECIALLY IN A LOT OF COMMUNITIES IN EAST AUSTIN BECAUSE THAT'S WHERE THE WATER ENDS UP.
AND I JUST WANNA MAKE SURE THAT THE, THOSE VOICES DON'T, DO NOT GET MARGINALIZED BECAUSE IT IS THE VULNERABLE COMMUNITY THAT MOSTLY LIVES IN EAST AUSTIN.
NOT THAT ALL OF THE VULNERABLE COMMUNITIES LEAVING EAST DAWSON, BUT THAT'S WHERE A MAJORITY OF THEM ARE.
AND THAT'S MY CONCERN IS WE'RE NOT PAYING ATTENTION TO WHAT IS HAPPENING UPSTREAM AND BECAUSE OF THAT DOWNSTREAM WE'RE BEING NEGLECTED.
YEAH, AND I THINK THE WORK OF THE COMMITTEES WILL BE SHARED WITH THIS WHOLE BOARD, RIGHT? SO THAT IS OKAY.
SO WE ARE GONNA, WHEN YOU, WHEN WE HAVE THIS STORM, UH, STORM WATER, UH, COMMITTEE REPORT OUT, I THINK THAT'S WHEN THIS FULL BODY WILL BE ABLE TO HEAR THAT.
AND SO I THINK IF EVERYONE'S COMFORTABLE AS WE, WHY WE WANNA GET THE NUMBERS RIGHT, WE'LL GET THEM CORRECTED AND UPDATED SO THAT PEOPLE ARE EITHER IN ONE OR TWO COMMITTEES BASED ON THEIR PREFERENCE AND WE'LL SEND IT BACK OUT.
UM, I DON'T THINK WE COULD WALK OUTTA HERE WITH A VOTE TODAY.
'CAUSE I THINK I'D LIKE TO SPEND THE NEXT 15 MINUTES TALKING ABOUT COMMUNITY ENGAGEMENT AND THAT MIGHT BE OUR ACTION IF WE WANNA
[01:45:01]
CONSIDER THAT ONE.BUT I DON'T KNOW IF THERE'S ANY OTHER ACTION THAT'S NEEDED ON THE CURRENT COMMITTEES TOWARDS THIS LIST.
I GUESS I'M WONDERING YEAH, I THINK THAT, GO AHEAD RACHEL.
UM, I, I I THINK THAT LIKE THE POINT, EVEN IF IT'S A SMALL COMMITTEE, THE POINT IS JUST FOR PEOPLE TO BE EXPERTS ON IT SO THAT THEY CAN EXPLAIN IT BETTER TO THE REST OF THE GROUP AS AN INTERMEDIARY.
I DON'T THINK IT HAS TO BE LIKE THOUGHT OF AS THOUGH THAT COMMITTEE IS MAKING ALL OF THE DECISIONS FOR EVERYONE.
I GUESS I AM HOPING THAT WE CAN LEAVE HERE TODAY WITH GROUPS FORMED SO WE CAN START GATHERING OURSELVES.
UM, I'M WONDERING COULD WE JUST SAY THAT EVERYBODY WHO'S LISTED A NUMBER ONE ON, AND I MEAN RIGHT NOW IF THERE ARE ANY OTHER CORRECTIONS WE CAN, I MEAN I DON'T THINK THERE WERE A TON OF CORRECTIONS.
WELL, WE WANNA MAKE THEM, I THINK WE'RE GOOD TO MAKE THAT VOTE, BUT I THINK WE NEED TO INCLUDE COMMUNITY ENGAGEMENT IN THE VOTE BECAUSE WE ONLY YEAH, WE CAN'T HAVE TWO VOTE TWO DIFFERENT VOTES.
WELL, AN ALTERNATIVE WOULD BE TO DO THE SURVEY AGAIN AND SIMPLY PUT A ONE IF YOU WANNA BE ON ONE OR PUT A ONE IN TWO COLUMNS IF YOU WANNA BE ON TWO.
BUT I DON'T THINK PEOPLE'S CHOICE INSTEAD OF RANKING ONE TO FIVE, I DON'T THINK ANYONE'S CHOICES HAVE CHANGED.
IT'S JUST THAT NOT EVERYONE IS TRYING TO BE ON TWO COMMITTEES.
BUT THAT, THAT WOULD SOLVE THE PROBLEM.
BECAUSE IF YOU ONLY PUT ONE IN ONE COLUMN, THAT MEANS YOU WANNA BE ON ONE COMMITTEE.
BUT IF YOU PUT A ONE IN TWO COLUMNS OR CHECK MARK, LET'S SAY A CHECK MARK, IF YOU PUT A CHECK MARK IN TWO COLUMNS, THAT MEANS YOU WANNA BE ON TWO COMMITTEES.
AND TO THAT POINT, I DO THINK THAT WE'VE DISCUSSED TWO POTENTIAL NEW COMMITTEES TODAY, TWO TEMPORARY COMMITTEES TODAY, BOTH COMMUNITY ENGAGEMENT AND A, A POSSIBLE 2025 LIKE SUBCOMMITTEE.
AND, AND SO IF, IF WE'RE DOING THAT, I, I DO THINK IT PROBABLY JUSTIFIES INCLUDING THE VOICE OF THE PEOPLE THAT AREN'T PRESENT TODAY DESPITE
I WAS HOPING THE PEOPLE WHO WANNA BE ON TWO COMMITTEES SEND THAT TO STAFF.
WE ALREADY HAVE EVERYBODY'S ONE AND TWO AND THE PEOPLE WHO WANNA BE ON TWO.
AND WE, I WAS HOPING, I WASN'T HOPING TO VOTE FOR THAT BECAUSE I THINK WE NEED TO LOOK AT IT ONE MORE TIME, BUT I DON'T THINK WE NEED TO SEND OUT ANOTHER SURVEY.
BECAUSE WE ALREADY HAVE THE DATA.
DID YOU HAVE YOUR HAND UP? UH, YEAH, YOU STILL CAN SEND IF IT CHANGES.
UM, MY POINT WAS, I THINK CAN YOU TURN ON YOUR MIC PLEASE? YES.
UM, I WAS SAYING TO UM, THE GEN, WHAT'S YOUR NAME? DAVE? NO, I'M, NO, NO, NO, NO, NO.
I DON'T, DAVE, TO DAVE'S POINT, I THINK IT WOULD BE BEST TO SEND OUT ANOTHER, JUST PUT YOUR ONE AND YOUR TWOS AND TO KATRINA'S POINT, ADDING THOSE OTHER TWO SUBCOMMITTEES IN THAT LIST AS WELL.
AND THEN HAVING IT BEING WHERE IT WAS LIKE A ONE AND CHECKING IT WHEREVER THE COMMITTEES NOT SO MUCH TALLY LIKE NUMBERS, BUT JUST CHECKING WHICH ONES YOU WANNA BE IN.
SO THE ONLY REASON IS THAT EVERYONE HAS FILLED OUT THE SURVEY, ALL 22 OF THESE MEMBERS.
AND SO I'M JUST BEING HONEST, I DON'T WANT TO ASK ALL 22 TO COMPLETE IT AND THEN EVERYONE NOT COMPLETE IT.
WE ALREADY HAVE THE DATA, SO IF PEOPLE WANNA SERVE, I WAS HOPING IF IT'S NOT TOO MUCH TROUBLE THAT THE PEOPLE WHO WANT TO SERVE ON TWO.
'CAUSE I DON'T THINK IT WAS EVER UNDERSTOOD THAT PE PEOPLE WOULD SERVE ON TWO.
IT WAS MORE ABOUT JUST GETTING GUESTS, RIGHT? IF YOU, IF NO ONE WANTED TO SERVE ON TWO, WE WOULDN'T HAVE TO DO ANYTHING ELSE.
BUT BECAUSE PEOPLE DO WANNA SERVE ON TWO, WE WERE WAS HOPING TO GET THAT INFORMATION, THEN WE COULD GET THE LIST.
AND THEN IF WE WANNA POLL JUST THE TWO ADDITIONAL COMMITTEES, WHICH WE HAVEN'T TALKED ABOUT YET, WHICH IS WHAT I'M HOPING I WAS HOPING TO GET TO, UM, WE CAN GO FROM THERE.
AND I JUST WANNA MAKE SURE THAT I UNDERSTAND.
UM, WE ALSO WANNA MAKE SURE THAT WE DON'T HAVE A, A MAJORITY OF THIS BODY REPRESENTED IN ANY PARTICULAR COMMITTEE.
AND WE'VE ALREADY, THAT'S ALREADY ACCOMPLISHED BECAUSE THE, BASED ON WHAT PEOPLE FILLED OUT, NOBODY WOULD GO OVER THAT FOR THEIR ONE AND TWO.
AND I'M, THAT'S WHY I'M ASKING FOR THE PEOPLE WHO WANNA BE ON TWO TO SEND BOTH THOSE TWO.
SO THAT, JUST TO CONFIRM THAT WE DON'T HAVE A 12 OR 13 RIGHT.
BECAUSE AS, AS IT STANDS NOW THERE ARE TWO OF THESE COMMITTEES THAT'VE GOT MORE THAN 12 THAT HAVE HAD IT EITHER ONE OR TWO.
THAT'S WHY WE WANT PEOPLE WHO WANNA BE ON TWO TO SHARE THAT INFORMATION WITH STAFF.
NOW WE HAVE 10 MINUTES AND I DO WANT US TO TALK ABOUT THE COMMUNITY ENGAGEMENT COMMITTEE AND WHAT WAS IT, THE 2025 EIP? UM, I THINK, I THINK BASED ON HOW EVERYONE HAD QUESTIONS, I THINK IT'S
[01:50:01]
MORE REALISTIC TO HAVE A COMMUNITY ENGAGEMENT COMMITTEE UNLESS, LIKE, I JUST WANNA THROW OUT AN EXAMPLE.IF SAY THEY COME UP WITH A SURVEY FOR THE COMMUNITY, RIGHT? THEY HAVE A A RESEARCH DOCUMENT.
DO WE REALLY FEEL LIKE WE NEED A SUBCOMMITTEE TO KIND OF LOOK THROUGH THAT? OR WOULD EVERYONE WANT TO KIND OF, I DON'T, I THINK THE IDEA IS THAT, YOU KNOW, THERE'S COULD BE TOO MANY COOKS IN THE KITCHEN.
AND SO IN MY HEAD I WAS THINKING THE COMMUNITY ENGAGEMENT COMMITTEE WOULD BE A LITTLE BIT MORE IN THE WEEDS, BUT I DON'T WANNA NEGATE THAT PE THIS LARGER BODY COULD BE IN THE WEEDS.
I JUST THINK THAT'S REALLY HARD TO DO.
SO I THINK PEOPLE WHO MAYBE HAVE A HESITATION ON THE COMMUNITY ENGAGEMENT COMMITTEE SHOULD PROBABLY SPEAK UP.
BECAUSE I'M SAYING THE COMMUNITY ENGAGEMENT COMMITTEE MIGHT HAVE A LITTLE BIT MORE HANDS ON WITH THE COMMUNITY ENGAGEMENT STAFF AND I WOULDN'T GET, UH, SO MY, MY PERSONAL TAKE IS, YOU KNOW, WHETHER WE SAY HESITATION, CONCERN, UH, ENTHUSIA, I DON'T CARE WHAT WORD WE USE, IT'S LIKE DOES WHO ALL, IF ANYONE, UM, WANTS TO SERVE ON A COMMUNITY ENGAGEMENT SUBCOMMITTEE, I PERSONALLY HAVE INTEREST IN DOING THAT.
I ALSO FORESEE THAT IT WOULD BE, UM, A SHORT TERM.
WHICH CHANGES MY ANSWER TO YOUR INITIAL QUESTION OF DO YOU WANNA SERVE ON TOO? NOT REALLY, BUT I WILL
SO, UM, SO ALL OF THAT TO SAY I HAVE INTEREST IN SERVING ON A, A SHORT RUNWAY COMMUNITY ENGAGEMENT SUBCOMMITTEE.
AND I WOULD SUGGEST THAT SINCE THAT ONE IS MORE OF A NEAR TERM NEED THAT WE DO, JUST RAISE OUR HANDS AND CREATE THAT ONE TODAY.
WELL, SINCE WE'RE GONNA BE EMAILING OUT EVERYTHING, SO EV 'CAUSE EVERYONE'S NOT HERE, I DON'T WANT TO SAY THAT PEOPLE WHO AREN'T HERE CAN'T JOIN THAT COMMUNITY ENGAGEMENT.
LIKE WE WE'RE NOT VOTE, WE COULD VOTE ON ALL THE COMMITTEES AT THE NEXT MEETING AND HAVE ALL OF THE ISSUES IRONED OUT THAN TRYING TO VOTE ON IT TODAY.
BUT THEY'RE WORKING ON THE PLAN RIGHT NOW.
AND WE DON'T EVEN KNOW IF IT'S A PROBLEM.
LIKE, CAN, CAN PEOPLE JUST RAISE THEIR HAND RIGHT NOW IF YOU WANNA SERVE ON THIS? YEAH.
I DON'T THINK YOU'RE GONNA GET MORE THAN 12 OF US.
LIKE HOW MANY, HOW MANY, HOW MANY DO WE HAVE? I KNOW THERE'S, THERE'S TWO OF US HERE.
IS THERE, WELL, I'M FOR SURE GONNA WANT US MEET ON THE COMMITTEE.
WELL, YOU CAN ALWAYS MAKE IT OPEN TO MORE THE PEOPLE WHO AREN'T HERE.
I THINK WITH ONLY FIVE OF US, THERE'S PLENTY OF ROOM FOR WHOEVER ELSE MIGHT WANNA.
SO I'M GONNA MAKE A MOTION THAT THE FIVE OF US FORM A COMMUNITY ENGAGEMENT COMMITTEE.
I SECOND WITH OPENNESS TO FIVE IS US FOUR.
OH, DID RACHEL, DID YOU WANNA BE ON THE COMMITTEE ENGAGEMENT? N NO, THAT'S NOT WHAT I HEARD.
WHO, WHO ARE THE PEOPLE I, I WISH I COULD SEE
I THINK THAT THE WORDING WOULD HAVE TO BE A WORK SESSION GROUP, BECAUSE THAT'S WHAT THE AGENDA CALLS FOR.
SO, AMENDED WORK SESSION GROUP.
DOES AMENDMENT HAVE TO BE SECONDED? SECOND.
UM, UM, I THINK THE LAST THING THAT'S
[6. Discussion and action on the BEATF meeting schedule.]
ON THE AGENDA, I CAN'T BELIEVE WE MADE IT TO IT, IS WE NEED TO OFFICIALLY VOTE THE MEETING SCHEDULE FOR THIS BODY.SO DO WE HAVE TO DO A MOTION FOR THAT, RIGHT? YES.
I THINK THE DECEMBER 22ND ONE MIGHT BE, WELL WE HAVE TO MAKE A MOTION FIRST BEFORE WE DISCUSS IT, RIGHT? YEAH.
A MOVE WE ACCEPT SO THAT WE CAN DISCUSS IT.
I SECOND CAN, CAN WE MAKE NOTE THOUGH, THAT WE'RE NOT GONNA MEET ON DECEMBER 22ND
WELL, I THINK, WELL, WE CAN ALWAYS CHANGE IT.
I MEAN, WE CAN ALWAYS VOTE TO CHANGE IT.
UH, SO THERE WAS A SECOND? YES.
UM, IS THERE ANY DISCUSSION AROUND THE, I THINK IT'S, THIS HAS ALREADY BEEN SOLIDIFIED.
JUST FOR CLARITY'S SAKE, THIS IS THE 2025 MEETING SCHEDULE THAT'S POSTED ON THE B TIFF WEBSITE.
WE JUST NEED TO OFFICIALLY VOTE FOR IT.
UM, I WOULD LIKE TO REMIND RACHEL, UH, YOU CAN ONLY MAKE A VOTE IF YOU ARE ON CAMERA, UM, AND, AND BE COUNTED AS PRESENT PLEASE.
SO IF THERE'S ANY WAY YOU COULD TURN YOUR CAMERA ON, UH, THAT'D BE VERY HELPFUL.
[01:55:03]
WELL, IT WON'T BE COUNTED.SO I'M GOING TO, I, I, OH, WAIT.
WHAT RACHEL SAYING? OH, WAIT, NO, I SAID, OH, WAIT.
UM, HAS BEEN MOVED AND SECONDED TO ADJOURN.
WERE YOU GONNA SAY SOMETHING ELSE? CAN WE HAVE DISCUSSION? YEAH, WE CAN.
I'LL SECOND IF IT LETS ME SPEAK.
SO EMOTIONS ON THE TABLE TO ADJOURN THE MEETING.
DID YOU HAVE SOMETHING TO DISCUSS ABOUT A JOURNEY? I FORGOT WHAT MY QUESTION WAS.
UM, OH, UH, SO FOR OUR FEBRUARY MEETING, WILL WE GET AN AGENDA? 'CAUSE I, I'M A VISUAL PERSON, UH, AND IT WAS A LITTLE CONFUSING FOR ME TO FOLLOW WHAT, WHAT ALL WE NEEDED TO ACCOMPLISH FOR TODAY.
AND I DIDN'T SEE THAT IN THE EMAIL, SAMUEL, SO I DON'T KNOW.
UM, THE AGENDA WILL ALWAYS BE POSTED 72 HOURS BEFORE THE MEETING THE'RE TALKING ABOUT WEBSITE.
BUT YOU'RE TALKING ABOUT ON THE PUBLIC WEBSITE? YEAH.
BUT NEXT TIME I'LL MAKE SURE THAT I SEND IT OUT IN THE EMAIL AS WELL.
LIKE ATTACH IT TO THE EMAIL? YEAH.
UH, DO I, ALL'S IN FAVOR OF ADJOURNING THE MEETING.
THIS MEETING IS OFFICIALLY ADJOURNED AT 3 56.