Feb 12, 2025 Community Technology & Telecommunications Commission

OFF.

[00:00:01]

IF EVERYONE COULD COME ON SCREEN, WE'LL DO OUR ROLL CALL.

AND TODAY, UH, WE HAD A COUPLE AGENDA ITEMS DROP, SO THIS SHOULD BE A PRETTY QUICK MEETING.

GOOD EVENING, EVERYONE.

MY NAME IS STEVEN, AKA CALLING TO ORDER THE, UH, MONTHLY MEETING OF THE TECHNOLOGY COMMISSION, UH, RECENTLY RENAMED.

SO WE'LL MAKE SURE THAT'S UPDATED IN OUR, UH, OUR DOCUMENTATION MOVING FORWARD.

UH, SOME MEMBERS OF THE BOARD COMMISSION MIGHT BE PARTICIPATING BY VIDEO CONFERENCE.

UM, SO YOU'LL SEE THEM OVER WEBEX.

AND, UH, OUR MEETING, UM, VIDEOS CAN BE VIEWED ON WWW.AUSTINTEXAS.GOV UNDER THE AT XN WEBSITE.

SO WITH THAT, I'LL MOVE INTO OUR, UM, ROLL CALL, UM, MYSELF, STEVEN APODACA, REPRESENTING DISTRICT TWO.

UH, I'LL GO AHEAD AND CALL ON MEMBERS OF THE COMMISSION JUST TO KEEP THINGS MOVING.

UH, COMMISSIONER DIS SUPTA, PLEASE GO AHEAD AND ANNOUNCE YOURSELF.

SUPTA REPRESENTING DISTRICT 10.

THANK YOU.

COMMISSIONER PEN VIA COMMISSIONER PEN VIA REPRESENT THE MAYOR OF AUSTIN.

THANK YOU.

COMMISSIONER WILLIAMS. BRIAN WILLIAMS, COMMISSIONER BRIAN WILLIAMS, REPRESENTING DISTRICT ONE.

THANK YOU, COMMISSIONER ANGA.

COMMISSIONER ANGA, REPRESENTING DISTRICT NINE VICE CHAIR RETA, VICE CHAIR ALTE REPRESENTING DISTRICT THREE.

THANK YOU.

AND, UH, I KNOW THAT , WE HAD A LAST MINUTE EDITION.

UH, COMMISSIONER NKU MAY BE UNDER THE WEATHER.

I'M NOT SURE IF HE CAN ANNOUNCE HIMSELF OR NOT.

UM, BUT, UM, WE'LL GO AHEAD AND, AND JUST MOVE FORWARD IN IN OUR AGENDA.

THANK YOU, UH, COMMISSIONER NKU FOR JUMPING ON ON SHORT NOTICE.

UH, IT APPEARS WE WERE ABLE TO ACHIEVE QUORUM, SO APPRECIATE YOU BEING FLEXIBLE.

UM, WITH THAT WE'LL MOVE INTO OUR FIRST AGENDA ITEM.

I DON'T BELIEVE WE HAVE ANYONE SIGNED UP FOR PUBLIC COMMENT.

UH, JUST A QUICK REMINDER, MEMBERS OF THE PUBLIC ARE ABLE TO, UH, TO SIGN UP TO, UH, ADDRESS THE COMMISSION, UH, BY, UH, NOON THE DAY BEFORE THE MEETING.

AND, UH, IF YOU WOULD LIKE INSTRUCTIONS ON THAT, YOU CAN GO TO OUR WEBSITE OR CONTACT DAN MARTINEZ DIRECTLY.

[3. Presentation on HB1709 & the City of Austin’s Digital Strategy (Daniel Culotta, Chief Innovation Officer, City of Austin Office of Innovation)]

UH, DANIEL KALODA, THE CHIEF INNOVATION OFFICER FOR THE CITY OF AUSTIN, AND IS HERE TO, UH, PROVIDE A, UH, BRIEFING TO US ON, UH, SOME OF THE, UH, NEWS FROM THE TEXAS LEGISLATURE.

SO I'LL TURN IT OVER TO DANIEL NOW.

THERE WE GO.

THANK YOU FOR HAVING ME TODAY.

COMMISSIONERS.

UH, AS, UH, CHAIR SAID, I WANNA GIVE Y'ALL AN UPDATE ON SOME OF THE AI, UH, WORK THAT WE'VE BEEN DOING HERE AT THE CITY AND WHAT WE'RE KEEPING AN EYE ON IN CONTEXT, UH, WITH THE LEGISLATURE IN THE NEXT SLIDE.

SO IT SAID, TODAY WE'LL GO OVER, UH, THE ENTERPRISE PILOT THAT WE'RE RUNNING, UH, THE PROGRESS ON TRAINING THAT WE'VE MADE, CITYWIDE THE LEGISLATIVE AND POLICY UPDATE, AS WELL AS OUR NEXT STEPS NEXT.

SO THE CHAT, GPT ENTERPRISE PILOT.

THIS IS THE PRIMARY, UH, PILOT WORK THAT WE'RE DOING AT THE CITY.

UM, THAT'S, THAT'S CITYWIDE.

THIS IS A HUNDRED LICENSES OF CHAT, GBT ENTERPRISE, UH, DISTRIBUTED ACROSS DEPARTMENTS.

70 OF THOSE LICENSES ARE BEING USED, UM, I WOULD SAY GENERALLY BY PEOPLE THAT ARE FINDING WAYS, UH, TO INCORPORATE THEM INTO THEIR WORK.

UH, AND THEN THIRD 30 LICENSES WE'RE USING TO DO A MORE DETAILED VALUE ASSESSMENT OF HOW WE MIGHT IMPLEMENT CHAT GBT OR A SIMILAR, UH, GENERATIVE AI SOLUTION, UM, FOR DIFFERENT PROCESSES AND WORKFLOWS IN THE CITY MORE BROADLY TO, AGAIN, CAPTURE MORE, UH, VALUE.

UM, THE CONCLUSION OF THIS PILOT, UH, AT THE END OF THE FISCAL YEAR, UH, AND, UH, CHECKPOINTS THROUGHOUT, WILL PROVIDE ADOPTION AND IMPLEMENTATION GUIDELINES TO THE CITY ORGANIZATION SO THAT WE CAN START TO MAKE SOME, DRAW SOME CONCLUSIONS ABOUT HOW WE MIGHT INVEST, UH, IN AI TOOLS IN THE FUTURE.

WE'RE COORDINATING THIS WORK THROUGH THE FAIRLY RECENTLY FORMED EMERGING TECHNOLOGY BOARD.

UH, THIS IS ESSENTIALLY A COLLECTION OF REPRESENTATIVES FROM DIFFERENT DEPARTMENTS AND GROUPS FROM THE CITY, UH, THAT ARE ALL DOING AI WORK.

UH, SO THINK LAW, HR, EQUITY, CTM, ISO.

AND, AND THIS IS REALLY TO MAKE SURE THAT THAT WORK IS GENERALLY PULLING IN THE SAME DIRECTION AND TOWARDS THE SAME GOALS.

THERE'S DIFFERENT PROJECTS, UM, AND DIFFERENT, DIFFERENT, UM,

[00:05:01]

IT ALSO HAS AN EMERGING TECHNOLOGY WORKING GROUP THAT'S A GROUP OF MORE, UM, TECHNICALLY FOCUSED STAFF THAT ARE DOING EXPERIMENTS, UM, TESTS FOR IMPLEMENTATION, LOOKING AT DIFFERENT TYPES OF, UH, TOOLS TO UNDERSTAND WHICH MIGHT BE SOME OF THE BEST OPTIONS FOR THE CITY.

YOU CAN GO TO THE NEXT SLIDE.

SO, TRAINING AND ACCESS, UH, TRAINING IS A, A CORNERSTONE OF THE CITY'S AI STRATEGY.

UM, WE KNOW THAT AI TOOLS, ESPECIALLY GENERATIVE AI TOOLS OR UH, AI PLUGINS, UM, FOR DIFFERENT SOFTWARES ARE GONNA BE ACCESSIBLE FOR NEARLY EVERYONE.

UH, AND, AND EVERY, EVERY THING AND EVERY TYPE OF JOB.

SO WE WANNA MAKE SURE THAT WE HAVE REALLY EQUITABLE ACCESS TO TRAINING.

UH, ONE OF THE RECENT EVENTS WE HAD WAS THE AI SUMMIT THAT WAS LED BY THE LEAD OFFICE.

UM, IT WAS A STAFF EVENT NOVEMBER 20TH, I BELIEVE.

THERE WERE, UM, OVER, IT WAS EITHER OVER TWO OR 300 PEOPLE COMBINED IN PERSON AND VIRTUAL TUNING IN.

AND IT WAS, IT WAS OPEN TO ALL STAFF, AND THEY GAVE AN OVERVIEW, HISTORY AND KIND OF OUTLOOK FOR AI AT THE CITY.

UH, WE'RE ALSO PILOTING TRAINING ALONG WITH THE CHAT GBT PILOT PROGRAM.

SO WE CURRENTLY HAVE THREE HOURS OF REQUIRED TRAINING FROM, FROM ALL PARTICIPANTS.

WE'RE ASKING FOR FEEDBACK.

IS THAT THE RIGHT LEVEL, THE RIGHT AMOUNT? DO YOU KNOW IF PEOPLE FEEL EMPOWERED, UM, TO WORK? UH, AND, YOU KNOW, AND SAFE TO, TO WORK, UH, WITH CHAT GBT ENTERPRISE, UM, WITH THE, WITHIN THE CITY SYSTEM, WE'RE DOING A PROJECT WITH UT TO DEVELOP A CURRICULUM, UH, TRAINING CURRICULUM FOR DIFFERENT USER GROUPS WITHIN THE CITY WITH THE INTENTION OF HAVING TRAINING THAT WE CAN USE, UH, ACROSS, ACROSS THE ENTIRE CITY.

UH, AND WE'RE ALSO HAVING AI ACCOUNTABILITY PROJECT, WHICH IS A SEPARATE PROJECT ALSO WITH UT UH, US AND THE OFFICE OF EQUITY INCLUSION.

UM, THAT'S RESEARCHING EFFECTIVE FRAMEWORKS, UM, THAT HAVE BEEN USED TO, UH, ADDRESS ACCOUNTABILITY CHALLENGES.

SO THINGS LIKE BIAS ABUSE AND ERRORS IN AI TOOLS, BOTH AS WE'RE ASSESSING THEM FOR POSSIBLE USE.

AND ALSO, UH, A RESPONSE IF, IF SOMETHING WERE TO HAPPEN, WE CAN GO TO NEXT SLIDE.

SO NOW WE'RE IN THE LEGISLATIVE POLICY UPDATE SECTION.

I, I BELIEVE I SAID THIS LAST TIME, BUT THESE ARE ALL THE EXISTING POLICIES WITHIN THE CITY, UH, THAT, THAT TOUCH AI IN SOME, UM, FORM, YOU KNOW, SOME LIKE THE DEGENERATIVE AI STANDARDS AND THE ARTIFICIAL INTELLIGENCE POLICY ARE DIRECTLY AIMED AT AI, BUT WE HAVE LOTS OF DIFFERENT POLICIES AND GUIDELINES, UM, AND PROCEDURES THAT, UH, MANAGE AND GOVERN TECHNOLOGY, INCLUDING AI.

UM, SO WE ARE, WE'RE WELL POSITIONED FROM A POLICY, UH, AT RISK AND SECURITY STANDPOINT, UM, WITH EXISTING POLICIES AND ONES THAT WE CAN ADAPT AS NEEDED.

AND I ALWAYS LIKE TO PUT THE REMINDER THAT EMPLOYEES ARE REQUIRED TO REPORT AI USE, NOT EVERY TIME THAT THEY USE IT, BUT IF THEY ARE USING A TOOL OR WANNA USE A TOOL, THEY HAVE TO GET NEW TOOLS APPROVED THROUGH OUR NORMAL SOFTWARE APPROVAL PROCESS.

UM, AND EMPLOYEES ARE REQUIRED TO CITE USE IF THEY USE IT IN A FINAL PRODUCT.

YOU GO TO THE NEXT SLIDE.

SO ONE OF THE MAIN THINGS I WANTED TO TALK TO THE COMMISSION ABOUT, UH, IS HOUSE BILL 1709, THAT'S MAKING ITS WAY THROUGH THE TEXAS LEGISLATURE CURRENTLY, UH, SPONSORED BY, UM, UM, CONGRESSMAN, UH, CAPONE.

UH, IT'S FOCUSED ON AI REGULATION AND CONSUMER PROTECTIONS.

ITS EMPHASIS IS ON HIGH RISK SYSTEMS, UH, AND DEPLOYMENTS.

AND IF YOU READ, UH, THIS, THIS DEFINITION, WHICH I WILL JUST FOR I GUESS THE SAKE OF POSTERITY, UM, HIGH RISKS MEANS THEY HAVE SIGNIFICANT EFFECT ON CONS, UH, CONSUMERS ACCESS TO COST OF, OR TERMS OR CONDITIONS OF CRIMINAL JUSTICE, EDUCATION, EMPLOYMENT, FINANCIAL SERVICES, GOVERNMENT SERVICES, UTILITIES, HEALTHCARE, HOUSING, INSURANCE, LEGAL SERVICES, TRANSPORTATION, CONSTITUTIONALLY PROTECTED SERVICES OR PRODUCTS AND ELECTIONS AND VOTING.

WE DO A LOT OF THOSE THINGS.

SO WE WILL BE SUBJECT TO THIS REGULATION.

THERE ARE CARVE OUTS FOR THINGS THAT ARE PURELY INFORMATIONAL LIKE CHATBOTS, UH, AS WELL AS INTERNAL SYSTEMS THAT ARE USED FOR LIKE PATTERN RECOGNITION AND OPTIMIZATION FOR, UH, SORT OF LIKE BUSINESS PROCESSES WITHIN THE ORGANIZATION.

UH, HOWEVER, ANYTHING THAT CONTRIBUTES TO A DECISION THAT HAS AN EFFECT ON A CONSUMER, UM, A RESIDENT, UH, WILL BE SUBJECT TO THIS.

SO IF WE ARE DEPLOYING A HIGH CONSEQUENCE, HIGH RISK AI SYSTEMS, UM, WE WOULD BE RESPONSIBLE FOR CONDUCTING IMPACT ASSESSMENTS BEFORE DEPLOYING SYSTEMS. THAT'S THINK OF IN IN PROCUREMENT AND PURCHASING AS WE'RE ASSESSING SOFTWARE, DISCLOSING

[00:10:01]

THAT'S A BIG ONE.

UM, IF YOU THINK OF HOW MANY TOUCH POINTS THERE ARE, UH, ACROSS OUR SYSTEMS, UH, AS WELL AS PROVIDING INFORMATION ON THOSE AI SYSTEMS, UH, IMPLEMENTING RISK MANAGEMENT POLICIES, REPORTING ALGORITHM, ALGORITHMIC DISCRIMINATIONS AND VIOLATIONS, THAT'S ESSENTIALLY BIAS, UH, AS WELL AS SUSPENDING SYSTEMS AND TAKING CORRECTIVE ACTION IF ANY OF THESE, UH, ITEMS ARE VIOLATED.

UH, SO WE WOULD BE UNDER A LOT OF REQUIREMENTS.

UH, A LOT OF THESE ARE THINGS THAT I WOULD SAY WERE IN THE WORKS, UH, AND ARE PROBABLY A GOOD IDEA, BUT WE, WE WILL HAVE TO ACTUALLY START TO, TO FULLY IMPLEMENT THOSE AND PUT THOSE IN PLACE.

YOU CAN GO TO THE NEXT SLIDE.

SO THE, THE BILL, YOU KNOW, AS ALL STATE LAWS DO, WOULD PREEMPT LOCAL REGULATIONS.

UM, SO WE WOULD'VE TO MAKE SURE THAT WE WERE ALIGNED WITH AND FOLLOWING, UM, THOSE, THOSE STATE RULES.

UH, WE'RE CURRENTLY WORKING WITH THE INTERGOVERNMENTAL RELATIONS OFFICE, OTHER DEPARTMENTS AND OTHER LARGE TEXAS CITIES TO PROVIDE FEEDBACK TO THE BILL AUTHOR.

UM, THEY ARE RESPONSIVE TO THAT FEEDBACK.

THEY, THEY ARE, THEY DO WANNA MAKE SURE THAT THIS IS A GOOD BILL, UM, THAT'S USABLE.

UM, AND, AND WE'RE HAPPY TO COLLABORATE WITH THAT.

AND THE CITY, UH, WE HA WE DO HAVE TEMPLATES FOR AND ARE HAPPENING TO DEVELOP TEMPLATES FOR THINGS LIKE, UM, DETERMINING THE RISK OF AI SYSTEMS AND DEPLOYMENTS, VENDOR ASSESSMENTS, UM, AND AGREEMENTS, FACT SHEETS, THINGS LIKE THAT.

USE CASE TEMPLATES.

THESE ARE ALL ALREADY IN THE WORKS.

UM, SO A LOT OF THESE CAN BE ADAPTED WHEN THESE REGULATIONS, UM, DO COME AND, AND IT'S PRETTY LIKELY THAT THIS WILL PASS IN SOME FORM.

UH, SO WE WON'T BE STARTING FROM SCRATCH.

WE HAVE A GOOD START.

WE JUST NEED TO MAKE SURE THAT IT ALL COMES TOGETHER.

THIS BILL WOULD GO TO INTO EFFECT, UH, SEPTEMBER 1ST, 2025 IS, IS WHAT'S WRITTEN ON IT NOW.

YOU CAN GO TO THE NEXT SLIDE.

SO WHAT'S NEXT? UH, WE WANNA MAKE SURE TO CONCLUDE THAT PILOT, UM, AND GIVE OUR RECOMMENDATIONS ON IMPLEMENTATION, UH, WITHIN THE CITY.

UM, THAT'S KIND OF Q2 Q3 TIME, FINALIZE THE CURRICULUM DESIGN FOR TRAINING, UM, AND START TO GET DEPLOYMENT ON THAT.

UM, CONCLUDE OUR ACCOUNTABILITY RESEARCH AND MAKE SURE THAT WE HAVE A SYSTEM IN PLACE THAT KEEPS OUR RESIDENTS SAFE, UM, EMPOWERED, IMPROVES, OR, YOU KNOW, PROMOTES TRANSPARENCY AND ALSO FOLLOWS ANY REGULATIONS THAT WE MAY BE UNDER AT THAT TIME.

UM, CONTINUE TO PROVIDE FEEDBACK AND FOLLOW LEGISLATION DEVELOPMENT, AND THEN BUILD AND ADAPT AND IMPLEMENT ANY NEW REQUIREMENTS THAT MIGHT COME.

UM, AND THAT'LL BE THROUGH THE END OF THIS YEAR, I BELIEVE.

THAT'S ALL I HAVE, SO HAPPY TO ANSWER ANY, ANY QUESTIONS OR DISCUSSION.

ALRIGHT.

THANK YOU SO MUCH FOR THAT PRESENTATION.

MM-HMM .

YEAH.

AND, UH, FOR BEING HERE, UH, ON RELATIVELY SHORT NOTICE, AND I KNOW YOU AND I CONNECTED SURE, YEAH.

ABOUT A WEEK AGO.

HAPPY TOO.

YEAH.

AND SO, UH, HAPPY TOM, GLAD WE'RE ABLE TO MAKE IT HAPPEN.

MM-HMM .

UH, DID HAVE A COUPLE QUESTIONS MM-HMM .

AND THEN I'LL TURN IT OVER TO THE REST OF THE COMMISSION.

UM, YOU MENTIONED THAT WE HAVE AN, THE CITY OF AUSTIN HAS AN ENTERPRISE LICENSE.

JUST CURIOUS FOR, FROM A PERFORMANCE IMPROVEMENT STANDPOINT, IS OPEN AI, UH, CAPTURING ANY OF THE PROMPTS THAT ARE BEING USED BY CITY STAFF? UH, YES.

WE'RE RECORDING IT ALL.

THE, THE GOOD THING ABOUT ENTERPRISE SYSTEM IS IT BASICALLY BOUNDS IT TO OUR SYSTEM.

SO, YOU KNOW, THOSE AREN'T, BOTH OUR PROMPTS AND ANY DATA THAT WE PUT INTO IT ARE NOT GOING OUT INTO THESE, THESE BIG, YOU KNOW, DATA LAKES AND DATA OCEANS MM-HMM .

UM, TO BE REUSED.

SO WE, IT'S, IT'S A VERY SECURE IMPLEMENTATION.

UM, WE ARE CAPTURING THOSE PROMPTS.

WE'RE ALSO, UH, GETTING FEEDBACK FROM EVERYONE THAT'S IN THE PILOT.

UH, YOU KNOW, PRETTY DETAILED, HOW ARE YOU USING IT, WHAT ARE YOU USING IT FOR, HOW MUCH TIME YOU'RE SAVING, YOU KNOW, WHAT COULD THIS BE USED BETTER? WHAT FEATURES, UH, YOU KNOW, ARE YOU USING? WHAT'S IT NOT GOOD FOR? YEAH.

ET CETERA.

SO WE CAN MAKE SURE TO CAPTURE THOSE, THOSE EFFICIENCIES AND SCALE 'EM AS WE IDENTIFY 'EM.

GREAT.

AND JUST CURIOUS HOW YOU COLLECTING THAT DATA? IS IT SURVEY, IS IT SMALL? UH, FOCUS GROUPS, SURVEYS? CURRENTLY? SOME ANALYTICS ON THAT.

WE CAN JUST SEE ON THE USAGE, UM, YOU KNOW, HOW, HOW MUCH AND HOW OFTEN PEOPLE ARE USING IT.

UH, AND THEN SOME OF THE, THE MORE DETAILED CASE STUDIES WE'RE DOING, UM, SOME, SOME HEAVIER KIND OF USER, USER RESEARCH, UM, ASSESSMENTS AND A BEING, UH, PROCESSES TO UNDERSTAND WHICH ONE MIGHT BE, UH, MORE EFFICIENT, FASTER, OR CREATE HIGHER VALUE.

OKAY.

GREAT.

UM, ANY OPPORTUNITY TO REPORT OUT ON, ONCE THE PILOT HAS, HAS CONCLUDED ON WHERE SORT OF THE BEST USE CASES ARE TO, TO LEVERAGE THE TOOL? YEAH, ABSOLUTELY.

UM, WE WANNA MAKE SURE THAT EVERYONE HAS ACCESS TO THAT INFORMATION, SO WE'LL BE REPORTING OUT WHAT WE FOUND, UM, USE CASES AS WELL AS RECOMMENDATIONS ON, YOU KNOW, HOW, HOW THE CITY MIGHT INVEST, UM, IN THE FUTURE.

IT MAY BE AN ENTERPRISE INSTANCE, IT MAY BE, UH, YOU KNOW, A GENERAL TOOL.

IT MAY BE, YOU KNOW, SEPARATE

[00:15:01]

THANK YOU.

I'LL OPEN IT UP TO THE REST OF THE COMMISSION.

YES.

COMMISSIONER DE GUPTA LOOKS LIKE HE HAS A QUESTION.

I HAVE TWO, I HAVE TWO QUESTIONS.

UH, ONE IS, UH, POSSIBLY THE EASIER ONE.

UM, YOU MENTIONED BRIEFLY ABOUT, UH, POTENTIAL FOR ABUSE AND BIAS, ET CETERA.

SO IS ANYBODY LOOKING AT THE LEGAL, UH, YOU KNOW, UH, UMBRELLA TO MAKE SURE THAT UNDER KNOW CIRCUMSTANCES THE CITY IS EXPOSED? UM, AND THE SECOND QUESTION IS THE ELEPHANT IN THE ROOM.

WHAT IS THE CITY'S POSITION ON DEEP SEEK ? UM, UH, I'LL, I'LL TAKE THE, THE SECOND ONE FIRST.

WE HAVEN'T, WE HAVEN'T TAKEN A POSITION ON DEEP SEEK YET.

WE'RE STICKING WITH THIS, UM, PILOT THAT WE HAVE, UH, NOW.

BUT I WILL SAY, YOU KNOW, OUR CONTRACT, UM, FOR THOSE LICENSES IS THROUGH THE END OF THIS FISCAL YEAR.

UM, SO, YOU KNOW, I'M SURE WE'LL BE ASSESSING, YOU KNOW, LOTS OF, LOTS OF DIFFERENT OPTIONS THAT I'M SURE WILL COME ONLINE BETWEEN NOW AND THEN AS WELL.

THAT WILL PROBABLY BE AT DIFFERENT PRICE POINTS, BUT WE'LL ALSO HAVE TO ASSESS FOR DIFFERENT RISK LEVELS, UM, LEVELS OF SECURITY, ET CETERA.

UM, SECURITY, UM, AND, AND COMPATIBILITY WITH OUR, OUR TECH STACK IS, IS THE MOST IMPORTANT, UM, PART OF WHAT WE CAN DO IN AN AI IMPLEMENTATION.

UM, AND FOR YOUR FIRST QUESTION, YES, WE DO HAVE THE LAW DEPARTMENT INVOLVED.

UM, WE HAVE THE CIVIL RIGHTS, UH, OFFICE INVOLVED.

WE HAVE HR INVOLVED.

UM, WE'RE LOOKING AT DIFFERENT REGULATORY FRAMEWORKS, UM, INCLUDING ONES THAT, UH, I BELIEVE THE STATE OF TEXAS IS SPACING THEIRS ON THE NIST, UM, RISK ASSESSMENT FRAMEWORK, UM, TO MAKE SURE THAT, YOU KNOW, WE'RE IN COMPLIANCE, UM, AND, AND ARE ABLE TO PROVIDE OVERSIGHT, UM, AND AUDITABILITY AND ACCOUNTABILITY AND TRANSPARENCY TO ANY TOOLS THAT WE MIGHT USE.

THE CITY CURRENTLY DOES NOT HAVE ANY, UM, PUBLIC FACING AI TOOLS.

AND BY THAT I MEAN, WE DON'T HAVE A CHAT BOT OR WE DON'T HAVE ANYTHING THAT'S INTERACTING DIRECTLY WITH THE PUBLIC AND MAKING DECISIONS.

SO WE WANNA MAKE SURE THAT WE GET OUR PROCESSES, OUR STANDARDS, UM, YOU KNOW, THE, THE SECURITY MEASURES, UM, AND THE RESPONSE MEASURES WE'RE GONNA USE IN PLACE BEFORE WE, UH, MOVE INTO THAT STAGE OF IMPLEMENTATIONS.

OKAY.

THANK YOU VERY MUCH, UH, FOR ALL THE GOOD WORK, UH, KEEP COMING BACK AND GIVING US UPDATES ANYTIME.

THANK YOU.

HELLO THERE.

I HAVE A COUPLE QUESTIONS.

YEAH.

OKAY.

MY GO AHEAD, COMMISSIONER WILLIAMS. WONDERFUL.

SO EARLIER, UM, THERE WAS A SERIES OF ACTIVE PROJECTS THAT HAD PARTNERS SUCH AS, UM, THE UNIVERSITY OF TEXAS AND, UM, THE OFFICE OF EQUITY AND INCLUSION.

THE INNOVATION OFFICE OF COURSE.

UH, AND ONE OF THOSE PROJECTS WAS THE AI ACCOUNTABILITY PROJECT.

YES.

UM, AS OF LATE, A LOT OF EQUITY AND INCLUSION OFFICES HAVE BEEN CLOSING FOR LEGAL REASONS AND OTHERS.

UM, MY QUESTION IS ABOUT THE AI ACCOUNTABILITY PROJECT.

IF THAT OFFICE NO LONGER PARTICIPATES IN THE PROJECT, UM, IS THERE CONFIDENCE THAT THE AI ACCOUNTABILITY PROJECT WILL CONTINUE GIVEN, UM, WELL THE, THE OBVIOUS VALUE RIGHT.

OF AN AI ACCOUNTABILITY PROJECT? UM, SO I GUESS MY QUESTION IS, IF THAT OFFICE, FOR WHATEVER REASON HAS TO DROP OUT OF THIS PROJECT, UH, WILL THAT DEBILITATE THE PROJECT OR WILL IT CONTINUE, UH, THAT THAT PROJECT WILL BE MAINTAINED? IT IS REALLY IMPORTANT AND, AND THEY'RE, YOU KNOW, THEY'RE VERY IMPORTANT PARTNERS, UM, IN THAT PROJECT.

BUT, UH, THE, THE INNOVATION OFFICE INNOVATION GROUP, UM, IS, IS A CO-LEAD ON THAT PROJECT.

UM, AS WELL AS, UM, THE, UH, THE RESEARCH GOING ON WITH THE, THE UNIVERSITY OF TEXAS, UM, AND THE AUSTIN AI ALLIANCE IS ANOTHER, UH, PARTNER IN THAT WORK.

ALRIGHT.

SO WE ARE CONFIDENT, UM, THAT, THAT IT WILL CONTINUE, UM, WITH, YOU KNOW, WITH WITH ANY POTENTIAL CHANGES THAT WE MAY HAVE TO NAVIGATE.

IT'S, IT'S PRETTY WELL STRUCTURED, UH, AND, YOU KNOW, AS YOU SAW, IT'S, IT'S PROBABLY GONNA BE REQUIRED BY, BY LAW SOON, UM, THAT WE, THAT WE HAVE TO DO THAT VERY IMPORTANT WORK.

UM, SO WE WE'RE CONFIDENT THAT IT CAN PERSIST.

ABSOLUTELY.

ANOTHER QUESTION, UM, THERE IS A WORKING GROUP FROM THIS COMMISSION THAT WAS RECENTLY, UH, TASKED WITH LOOKING AT POTENTIAL POLICY RECOMMENDATIONS TO THE CITY.

UM, HOWEVER, AT THE GENESIS, WE WERE UNAWARE OF SOME OF THE PREVIOUS WORK AND POLICIES YOU LISTED IN THE PRESENTATION HERE.

UM, MM-HMM .

SO THAT LEADS ME TO ONE OBVIOUS QUESTION.

I THINK OBVIOUS QUESTION IS, IN YOUR OPINION, DO YOU BELIEVE THAT THERE'S ADEQUATE POLICY COVERAGE CURRENTLY WITH THE POLICIES THAT EXIST THAT YOU HAVE IN THE LIST, OR MAYBE EVEN OTHERS? UM, OR DO YOU BELIEVE THAT THERE IS A, UM, SPACE FOR EVOLUTION GIVEN PROBABLY CHANGES THAT HAVE HAPPENED SINCE THOSE POLICIES WERE ENACTED? UM, DO YOU THINK WE SHOULD CONTINUE IN THE DIRECTION

[00:20:01]

I THINK WE HAVE A VERY ROBUST POLICY ENVIRONMENT WHEN IT COMES TO SECURITY, UM, AND ACCOUNTABILITY AND USE.

UM, WE DON'T HAVE ANY POLICIES, UM, RIGHT NOW GOVERNING AREAS WHERE THE CITY MIGHT, UH, OR MIGHT NOT USE AI.

UM, OKAY.

YOU KNOW, THAT, UH, WE'VE SEEN POLICIES LIKE THAT IN OTHER, IN OTHER CITIES AND OTHER JURISDICTIONS.

UM, THAT'S NOT SOMETHING WE HAVE YET.

UM, THE, THE TEXAS BILL DOES HAVE SOME, SOME CARVE OUTS FOR SOME OF THOSE.

UM, SO AS OF NOW, I WOULD SAY THAT WE HAVE A STRONG, YOU KNOW, TECHNICAL POLICY FOUNDATION.

UM, AND, AND OF COURSE THERE'S EVOLUTION POSSIBLE FROM THERE.

GOT IT.

LET'S SEE.

UH, LASTLY WITH THE, THE, UH, LEGISLATIVE SESSION THIS YEAR IN HOUSE BILL 1706, UM, IT IS STILL IN, WELL, MY UNDERSTANDING IS THAT IT IS STILL IN SORT OF, UH, DELIBERATION, RIGHT? THE BILL HASN'T BEEN BROUGHT TO THE FLOOR.

THERE'S STILL KIND OF OPINIONS BEING TOSSED BACK AND FORTH.

THAT'S CORRECT.

UM, MY QUESTION IS, UM, DO WE BELIEVE, OR MAYBE THIS IS MORE OF AN OPINION THAN A QUESTION, BUT A POSITION, SHOULD THERE BE A POSITION WE SHOULD TAKE AS A CITY TO ENSURE THAT SOMETHING THAT WE FIND IS IMPORTANT IS INCLUDED IN THIS BILL? UM, BASED, AGAIN, WE'VE HAD TO FORM POLICY KIND OF IN A VACUUM.

ALL OF THIS HAS HAPPENED TO THE ENTIRE NATION IN THE LAST COUPLE YEARS, VERY QUICKLY.

UM, SO I'M SURE THAT THERE ARE, UH, OPINIONS FROM THE CITY PERSPECTIVE THAT WE FEEL MIGHT MAKE SENSE TO EXIST WITHIN A STATEWIDE BILL.

UH, MY QUESTION IS, UH, DOES AUSTIN OR, UH, ANYONE HERE HAVE AN OPINION ON WHAT SHOULD BE INCLUDED IN THIS BILL? UM, TO HELP, UH, OUR JOB, UH, BE EASIER, RIGHT? AS A CITY, RIGHT? SO MAYBE SOME STATE LEVEL, LEVEL OF PROTECTION OR SOME STATE LEVEL OF PRIVACY, OR, YOU KNOW, SOMETHING THAT WOULD HELP US HAVE A BETTER ENVIRONMENT FOR OUR OWN AI POLICY.

HOPEFULLY THAT QUESTION MAKES SENSE.

YEAH.

I, I'LL ANSWER.

AND THEN OF COURSE, YOU KNOW, IF, IF ANY OTHER COMMISSIONERS WANT TO WANT TO ADD, I'M, WHAT WE'RE, WHAT THE CITY'S STARTING WITH RIGHT NOW IS, THERE ARE THINGS LIKE TERMS THAT ARE FAIRLY AMBIGUOUS AND, AND YOU SEE THIS AT THE BEGINNING OF BILLS, UM, SOME OF THE FOUNDATIONAL THINGS THAT WE WANNA MAKE SURE THAT, YOU KNOW, TERMS AND DEFINITIONS ARE VERY CLEAR.

UM, SOME, YOU KNOW, SOME, SOME GENERALITIES THAT MAY LIKE, THERE'S SOME DISCLOSURE GENERALITIES.

UM, THERE'S SOME ABILITIES TO APPEAL DECISIONS, UH, BASED ON AI THAT THE WAY THEY'RE WORDED, UH, COULD, COULD BE PROBLEMATIC.

SO THE VERY FIRST, UM, STEP THAT WE'RE WORKING WITH, UH, INTERNALLY AND WITH INTER GOV OFFICE AND WITH THE OTHER CITIES IS TO MAKE SURE WE GET THAT CLARITY.

AND THEN, UM, I THINK, YOU KNOW, THERE'S OBVIOUSLY OTHER, OTHER OPPORTUNITIES TO, TO TAKE A, TAKE A POSITION OR INFLUENCE, BUT RIGHT NOW WE'RE, WE'RE STARTING AT THAT KINDA SQUARE ZERO, OF COURSE, I'LL OPEN IT TO THE, TO THE FLOOR AS WELL.

'CAUSE I THINK THAT WAS, UM, ALSO DIRECTED TO THE OTHER COMMISSIONERS.

COMMISSIONER DE DID YOU HAVE ANYTHING? YOU'RE ON MUTE.

YOU'RE ON MUTE.

NO, I DON'T HAVE ANY MORE, UH, TO COMMENT ON, BUT, UH, I DO HAVE TWO FOLLOW ON QUESTIONS AFTER THIS.

GOT IT.

YEAH, I GUESS MY GENERAL PERSPECTIVE IS, UM, YOU KNOW, REALLY APPRECIATE THE WORK THAT, UH, THAT DANIEL IS DOING ALONG WITH THE REST OF THE CITY OF AUSTIN.

AND I KNOW HE MENTIONED THAT OTHER, ESPECIALLY LARGE CITIES AND PROBABLY SMALL ONES, ARE PROVIDING FEEDBACK ON THE BILL AS WELL.

SO ONCE THAT IS MUCH MORE SOLIDIFIED, I THINK THAT'S, UH, THE TRUE OPPORTUNITY FOR EITHER US AS A CITY OR, UH, IN OUR INDIVIDUAL CAPACITIES TO, UM, UH, INFLUENCE AND ADVOCATE OR, OR NOT, UH, FOR THE BILL ITSELF.

UM, BUT GIVEN THAT'S STILL PRETTY EARLY ON, UM, YEAH, IT HASN'T BEEN INTRODUCED.

YEAH.

YEAH.

GOT IT.

YEAH, GO AHEAD, COMMISSIONER SUPTA.

AND SO, YOU KNOW, MY COMMENT IS IN ADDITION TO WHAT HAS BEEN SAID SO FAR ABOUT THIS BILL, I THINK IT'S A GRAND OPPORTUNITY FOR ALL OF OUR CITIES, THE LARGE CITIES IN THE SMALL CITIES, MEDIUM NECESSITIES IN TEXAS, TO ALIGN TOGETHER IN A COMMON SET OF, UH, UH, STANDARDS.

YOU KNOW, YOU KNOW, IN THE ABSENCE OF A BETTER WORD, OKAY.

OR CONVENTIONS.

SO I HOPE THIS BILL WILL BE SORT OF LIKE, YOU KNOW, COMMON, YOU KNOW, COMMON BEHAVIOR.

THE SECOND QUESTION IS, AS PART OF ALL THE WORK THAT'S GOING ON

[00:25:01]

UH, I THINK THEY DID IT LAST YEAR.

MM-HMM .

ARE WE FOLLOWING THAT WORK? ARE WE ADOPTING THAT WORK? ARE WE COPYING THAT WORK? YES.

UM, GOOD QUESTION.

SO WE DO STAY, UM, UP TO DATE WITH OTHER CITIES, UH, STATE GOVERNMENT ENTITIES, UM, TO UNDERSTAND WHAT'S GOING ON.

THAT'S, UH, PRIMARILY THROUGH THE GOV AI COALITION.

I MAY HAVE MENTIONED THAT A FEW TIMES, BUT THAT HAS, UH, SEVERAL HUNDRED MEMBERS NOW, UM, FROM LOCAL, UH, REGIONAL AND STATE GOVERNMENTS.

UM, ALL ALL SHARING AND WORKING ON, ON AI, UM, EVERYTHING FROM USE CASES TO, AGAIN, THOSE VENDOR ENGAGEMENT TEMPLATES, UM, POLICIES, ET CETERA.

SO, UH, WE WERE ONE OF THE EARLY MEMBERS OF THAT.

AND, UM, THAT'S, THAT'S BEEN A, A REALLY GREAT GROUP TO, TO CONTINUE TO WORK TOGETHER ON AND MAKE SURE THAT WE'RE SHARING, YOU KNOW, OUR BEST INFORMATION, UM, AS WE GO FORWARD.

UH, WE ARE, UH, YOU KNOW, WE, WE ALSO STAY APPRISED OF WORLDWIDE DEVELOPMENTS, UM, AND TRY AND INCORPORATE, YOU KNOW, UH, I SAY, YOU KNOW, OUR VERSION OF, OF SOME OF THOSE BEST PRACTICES.

UM, AND I WILL SAY THAT A LOT OF THE THINGS THAT ARE INCLUDED IN TEXAS BILL, WHICH, YOU KNOW, WE WOULD HAVE TO FOLLOW, ARE, ARE GENERALLY WITHIN THAT, WITHIN THAT VEIN AS WELL.

IT'S A LOT OF BEST PRACTICES, UM, FROM, FROM ACROSS THE, FROM ACROSS THE NATION AND ACROSS THE WORLD.

SO I THINK IT'S CERTAINLY SOMETHING THAT WE NEED TO CONTINUE TO PUSH FORWARD TO MAKE THAT AS, AS GOOD AS IT CAN.

AND THERE WILL STILL BE OPPORTUNITY AND SPACE FOR, YOU KNOW, CITIES TO CONTINUE TO DEVELOP, UM, YOU KNOW, THEIR, THEIR POLICY AND USE, UM, STANDARDS AND, AND HOW WE, HOW WE IMPLEMENT THIS, UM, AS WE GO.

SO, WE'LL, WE'LL CONTINUE TO, TO WORK WITH OUR COUNTERPARTS ON THAT.

GREAT.

THANK YOU FOR THAT.

COMMISSIONER WILLIAMS, DID YOU HAVE ANOTHER ITEM FOR A RECOGNIZED COMMISSIONER DECO? UH, NO.

NO, I DIDN'T.

OKAY.

THANK YOU.

ANYONE ELSE? ANY OTHER COMMISSIONERS HAVE ANY QUESTIONS OR COMMENTS? OKAY.

DIS BESO, THANK YOU SO MUCH.

THANK YOU FOR COMING.

I APPRECIATE IT.

UM, HAPPY TO, AND, AND WE'LL BE BACK, I'M SURE, UH, WITH, WITH, UM, PILOT FINDINGS AND, AND FOLLOW UP AND HAPPY TO PROVIDE ANY OTHER INFORMATION THAT SEAN MIGHT NEED IN THE MEANTIME.

YEAH.

WHAT'S, WHAT'S THE TIMING ON WHEN YOU'RE LOOKING TO CLOSE OUT THE PILOT? WE'RE HOPING TO HAVE SOME PRELIMINARY OR SHARE SOME PRELIMINARY FINDINGS, UM, PROBABLY IN APRIL.

OKAY.

UH, I WOULD SAY, UH, APRIL, MAY.

AND THEN THE PILOT LICENSES RUN THROUGH THE END OF THIS FISCAL YEAR, WHICH IS THROUGH THE END OF SEPTEMBER.

SO, WE'LL, WE'LL HAVE AT LEAST ONE, IF NOT TWO MORE UPDATES BETWEEN APRIL, MAY, AND THEN OKAY.

YEAH.

AND I KNOW THE LEGISLATURE WILL BE IN FULL SUITE.

YEP.

AND SO MAYBE, YEAH.

UM, WE'LL TAKE YOUR, UH, WE'LL TAKE YOUR, YOUR LEAD ON WHAT THE TIMING IS TO, TO HAVE YOU BACK.

AND I KNOW IT'LL BE A BUSY PERIOD, BUT I'M SURE WE COULD FIND, UM, A GOOD TIME, UH, DURING THAT GENERAL TIMEFRAME TO HAVE YOU BACK.

GREAT.

ALL RIGHT.

APPRECIATE IT.

THANK YOU.

THANK YOU SO MUCH.

OKAY.

SO I'M GONNA GO AHEAD AND MOVE BACKWARD, UH, IN OUR AGENDA.

[APPROVAL OF MINUTES]

SO EVERYONE SHOULD HAVE RECEIVED THE, UH, MINUTES THAT DAN PUT TOGETHER, UH, FROM OUR JANUARY MEETING.

THAT SHOULD BE IN YOUR INBOX, AS WELL AS ATTACHED TO THE CALENDAR INVITE.

I'LL GIVE EVERYONE, UM, A MINUTE OR SO TO DO ONE FINAL SCAN.

AND THEN I WILL, UH, LOOK FOR A, UH, MOTION TO APPROVE THE MINUTES.

UM, UH, CHAIR ACA? YES.

COMMISSIONER SUPTA, BEFORE YOU CALL IT, UH, CALL, CALL, CALL FOR THE VOTE.

UH, I HAVE JUST ONE LITTLE, UH, COMMENT ABOUT THIS, UH, APPROVAL, UH, ABOUT THIS MINUTES, UH, UNDER APPROVAL OF MINUTES.

THERE'S A LITTLE TYPO.

I DON'T KNOW WHETHER IT MEANS SIX ONE OR SIX DASH ZERO DASH ONE.

UH, THE LAST LINE.

[00:30:02]

UH, YES.

ON THE, THE VOTE.

YEAH.

SO, YEAH, APPROVAL ON THE VOTE OF, IS IT SIX ONE OR IS IT SIX DASH ZERO DASH ONE? I BELIEVE THAT SHOULD BE SIX DASH ZEROS AT DASH ONE SIX IN, IN THE AFFIRMATIVE ZERO ABSTENTIONS AND, NO, I GUESS WE WOULDN'T, GO AHEAD, DAN.

I'LL, I'LL DOUBLE CHECK THE VIDEO.

UM, I'M ACTUALLY MORE CERTAIN THAT IT'S SIX ZERO, SO THE ONE MIGHT HAVE JUST BEEN A, A, YOU KNOW, A MISTYPE.

OKAY.

ALRIGHT.

JUST, JUST THOUGHT I'D BE A LITTLE NITPICKER.

YEAH, I THINK THAT WOULD'VE MADE SENSE.

UH, 'CAUSE IT LOOKS LIKE WE HAD SIX COMMISSIONERS IN ATTENDANCE ON THAT ONE, AND I DON'T RECALL ANYONE, UM, ABSTAINING.

ABSTAINING OR OPPOSED.

YEAH.

SO, UH, WE'LL READ THAT.

SO THE AMENDMENT TO THE RECORD WILL BE JUST TO REMOVE, UM, THAT ONE AT THE END OF THE SENTENCE THERE.

AND JUST OF NOTE, UH, THAT WILL BE, OH, UM, ANOTHER AMENDMENT, DAN.

UM, SO IT READS WEDNESDAY, NOVEMBER 13TH, I BELIEVE THAT SHOULD BE JANUARY 8TH, WEDNESDAY, JANUARY 8TH.

SO THAT'S IN TWO PLACES.

ONE NEAR THE TOP, AND THEN ANOTHER ONE, UM, ABOVE, RIGHT ABOVE THE CURRENT COMMISSION MEMBERS.

AND THEN, UH, JUST ONE CALL OUT, THAT'LL BE THE, THIS SET OF MINUTES WILL BE THE LAST ONE THAT USES THE, UH, THE NA, THE NAMING AND CONVENTION, COMMUNITY TECHNOLOGY AND TELECOMMUNICATIONS COMMISSION.

SO MOVING FORWARD, WE'RE SIMPLY THE TECHNOLOGY COMMISSION THAT WAS VOTED ON, UH, AT THE COUNCIL MEETING AT THE TAIL END OF JANUARY.

OKAY.

WELL, IT DOESN'T SEEM LIKE, UH, THERE'S ANY OTHER AMENDMENTS.

SO I WILL, UH, I'LL GO AHEAD AND MAKE THE MOTION TO APPROVE THE MINUTES, UH, AS READ AND AMENDED.

IS THERE A SECOND? I SECONDED.

SECONDED BY COMMISSIONER DESTA.

IF, UH, COULD HAVE COMMISSIONERS COME ON VIDEO AND WE CAN GET THIS VOTE OF THE WAY.

JUST WAITING ON ONE MORE.

THANK YOU ALL COMMISSIONERS IN FAVOR OF, UH, APPROVING THE MINUTES AS DISCUSSED WITH THE AMENDMENTS.

PLEASE RAISE YOUR HAND, SAY AYE.

AYE.

AYE.

AYE.

ANY ABSTENTIONS? ANY OPPOSED? OKAY.

SO THAT MOTION CARRIES WITH THE AMENDMENTS ATTACHED.

[2. Presentation on the status of the city’s participation and involvement in the Broadband Equity Access and Deployment program challenge process (Khotan Harmon, Program Manager, City of Austin Economic Development Department)]

UH, UNFORTUNATELY, UH, WE'RE, WE HAD TO TABLE THIS, UH, ITEM, UH, UPON CONSULTATION WITH, UH, WITH COAN AND THE, UH, EDD DEPARTMENT.

UH, JUST WANT TO GIVE YOU ALL, UH, WANNA GIVE DAN, JESSE, UH, I KNOW ANNA'S HERE ON, UH, UH, JUST A QUICK DISCUSSION OF NEXT STEPS AND WHETHER IT'S POSSIBLE TO HAVE THIS ON NEXT MONTH'S AGENDA.

ABSOLUTELY.

THANK YOU, UH, CHAIR, AKA JESSE RODRIGUEZ WITH THE ECONOMIC DEVELOPMENT DEPARTMENT.

UM, WE'RE HAPPY TO ADD THIS ITEM BACK TO THE AGENDA FOR OUR NEXT MEETING.

UM, WE DID HEAR, UM, FROM KAAN AND ANN THAT THAT WOULD BE A, A GOOD RESCHEDULE.

SO WE SHOULD BE, UH, GOOD TO KEEP THIS ON THE AGENDA NEXT TIME.

OKAY.

THANK YOU FOR THAT.

OKAY.

[4. City of Austin Technology Conference Recap: Discussion of learnings and next steps from attendees (Chair Apodaca and Commissioner Williams, Community Technology Telecommunications Commission)]

SO THIS WAS THE AUSTIN TECHNOLOGY CONFERENCE THAT COMMISSIONER WILLIAMS AND I WERE ABLE TO ATTEND.

UH, JUST A QUICK SUMMARY OF THAT.

SO THAT WAS, UH, ALL COMMISSIONERS SHOULD HAVE RECEIVED THE COMMUNICATION FROM DAN, UH, WITH THE OPPORTUNITY TO ATTEND.

I KNOW IT WAS IN THE MIDDLE OF THE WEEK, IN THE MIDDLE OF THE DAY ALSO.

UH, I WAS ABLE TO, TO GET AWAY, SNEAK AWAY FROM, FROM WORK, AT LEAST FOR THE MORNING SESSIONS.

UM, ATTENDED SEVERAL SESSIONS, UM, ONE ON AI AND, AND USE IN IN LOCAL GOVERNMENT.

UM, LIST HERE, LEARNED A BIT ABOUT, UH, A, UH, TECHNOLOGY DURING ONE OF THE MORNING SESSIONS CALLED PANO AI, WHICH IS, UH, A WILDFIRE TRACKING, UH,

[00:35:01]

UH, LOOKING TO HAVE THE SPEAKER, UM, UH, PRESENT TO THE COMMISSION ON THAT SOLUTION AND, AND HOW IT'S MANAGED.

AND, UM, UH, THE GOOD WORK THAT'S, THAT'S BEING DONE THERE AROUND WILDFIRE TRACKING, SINCE I BELIEVE WE ARE ONE OF THE TOP CITIES FOR AT DANGER.

UM, AND THEN ONE OTHER ITEM, I GUESS FOR EDD, UM, THEY, THE, THERE WAS A PRESENTATION ON THE BUSINESS RELATIONSHIP MANAGER FROM THE CTM ORGANIZATION.

SO WOULD LOVE TO GET, UH, MAYBE NEXT TIME, UH, MAYBE THIS COULD BE INCORPORATED CO INTO KOTTON'S PRESENTATION, BUT WOULD LOVE TO HEAR A LITTLE BIT ABOUT HOW YOU ALL ARE INTER INTERFACING WITH CTM, UH, TO ENSURE THAT THERE IS A COMMON IT STRATEGY AND THAT ED IS, IS, IS A PART OF THAT.

UM, BUT THAT WAS ONE OF THE PRESENTATIONS AS WELL.

UM, BUT, UH, THOSE ARE MY BIG TAKEAWAYS.

UM, OF COURSE, THERE, THERE'S A FAIR AMOUNT OF NETWORKING AND RAN INTO TO DANIEL COLADA AS WELL, AND, UM, PROVIDED HIM THE OPPORTUNITY TO PRESENT TODAY.

BUT WANT TO ALSO TURN IT OVER TO COMMISSIONER WILLIAMS TO TALK ABOUT HIS EXPERIENCE.

UH, VERY SIMILAR.

UM, I COULDN'T STAY VERY LONG, SO DURING MY TIME, THERE WAS MOSTLY MEETING DIFFERENT CITY EMPLOYEES, OF COURSE, UH, MEETING WITH CHAIRMAN APODACA.

UM, I SAT THROUGH A COUPLE SESSIONS AND SAW THAT THERE ARE, UH, MANY OPPORTUNITIES FOR EFFICIENCY THROUGHOUT THE CITY, AND A LOT OF TOOLS BEING USED IN MULTIPLE PLACES IN WAYS.

UM, BUT THE, I THINK THE, THE LARGEST TAKEAWAY WAS THE, THE SORT OF GATHERING OF TECHNICAL PEOPLE THROUGHOUT THE CITY.

UM, I THINK THE, THE GENERAL ATMOSPHERE WAS THAT THERE WAS A, A, AN UPBEAT FEELING ABOUT BEING TOGETHER AND BEING ABLE TO ENGAGE IN CONVERSATION ABOUT CITY TECHNOLOGY AND WHAT IT CAN MEAN.

UM, SO IT WAS VERY HIGH SPIRITED FOR THE TIME THAT I WAS THERE.

AND, UH, IT WAS USEFUL MEETING DIFFERENT PEOPLE FROM DIFFERENT PARTS OF THE CITY WHO ENGAGED TECHNOLOGY.

YEAH.

AND I KNOW THAT THE COORDINATORS OF THE, UM, EVENT WILL BE SENDING OUT, UM, UH, PRESENTATION MATERIALS THAT WERE PROVIDED.

SO WE'LL MAKE SURE THAT THE REST OF THE COMMISSION, UH, RECEIVES THOSE WHEN WE DO AS WELL.

UH, LOOKING FORWARD TO, TO THE NEXT ONE.

I'M, I'M SURE THIS IS, THIS IS SOMETHING THAT'LL, UM, REMAIN CONSISTENT AND, UH, WANT TO THANK ON THE RECORD, UM, THOSE WHO, UM, INVITED US, UH, TO, FOR THE OPPORTUNITY TO ATTEND, MOVING

[5. Discussion and approval of final updates to the revised CTTC bylaws]

WE'LL JUST WANT TO UPDATE ITEM FIVE TO, UH, TO TECHNOLOGY COMMISSION AS OPPOSED TO CTTC ONE MOMENT WHILE I PULL IT WHILE I PULL THAT ITEM UP ON MY COMPUTER.

SO, UM, WITH THE, THE NEW SET OF BYLAWS, UM, IT'S A LONGER JOURNEY THAN I WAS EXPECTING.

UH, I THINK WE KICKED OFF THIS EFFORT SHORTLY AFTER I BECAME CHAIR BACK IN, WHEN WAS THAT? MARCH, APRIL TIMEFRAME.

UM, SOME LESSONS LEARNED ALONG THE WAY AROUND, UH, COORDINATING WITH THE, THE CLERK'S OFFICE, UH, HAVING TO, UM, UH, SUBMIT THIS FORMALLY TO THE AUDIT AND FINANCE COMMITTEE, AND THEN EVENTUALLY GOING TO CITY COUNCIL.

SO, UH, IF YOU WEREN'T AWARE, CITY COUNCIL DID, UM, APPROVE THE, UH, NOT ONLY THE BYLAWS, BUT THE PARTNER ORDINANCES FOR THE, UH, FOR THE CITY THAT GO ALONG WITH IT ON, UH, THE JANUARY 30TH MEETING.

UH, BUT JUST A VERY QUICK HIGH LEVEL RECAP OF SOME OF THE, UH, ADDITIONS THAT WE'VE INCLUDED IN THE NEW SET OF THE BYLAWS.

SO, AS I MENTIONED BEFORE, NEW NAME, SO WE'RE NOW THE TECHNOLOGY COMMISSION.

UM, THE CLERK'S OFFICE HAD MENTIONED THAT IT MIGHT TAKE SOME TIME FOR THE, FOR US TO SEE THE UPDATES ON THE CITY OF AUSTIN WEBSITE.

UM, BUT WE'LL CONTINUE TO CHECK BACK PERIODICALLY.

UM, AT A HIGH LEVEL, WE ALSO INCLUDE LANGUAGE AROUND, UM, ADVISING CITY COUNCIL ON DIGITAL EQUITY ISSUES, BROADBAND

[00:40:01]

UM, ALSO PROVIDING FEEDBACK AND INPUT ON THINGS LIKE THE CITY WEBSITE, UM, AND THEN OTHER SERVICES, UH, AROUND GOVERNMENT TECHNOLOGIES.

UM, I THINK THAT'S, THAT WAS FURTHER ILLUSTRATED BY THE, UH, RECENT PRESENTATION THAT WE HAD ON THE, UH, WEB CITY OF AUSTIN WEBSITE REDESIGN.

UM, ANOTHER BIG BUCKET OF ADDITIONS THAT WE INCLUDED W WAS OUR, UM, WORK THAT WE DO AROUND GTOP S ADVISING CITY STAFF ON THE SELECTION AND APPROVAL OF VOLUNTEER GRANT PANELISTS SERVING AS NON-VOTING CHAIRS OF THE GRANT REVIEW PANELS AND ADVISING STAFF IN THE FINAL ALLOCATION OF GT OS AWARDS.

UM, AGAIN, THESE ARE ALL THINGS THAT WE ALREADY WERE DOING, UM, BUT SIMPLY FORMALIZING THAT AND MAKING SURE THAT IT'S REFLECTED AC UH, ACCURATELY IN CITY CODE.

UM, SO VERY EXCITED THAT THIS WAS, UH, PASSED.

I THINK IT WAS, UH, TIME TO, UH, PROVIDE SOME, CREATE SOME ADDITIONS TO THE, UH, THE BYLAWS.

WE WERE, THE LAST TIME THEY WERE AMENDED WERE IN WAS IN 22, AND THAT WAS A RELATIVELY SMALL EDIT.

UM, SO THERE HAVEN'T BEEN ANY MAJOR, UM, UPDATES SINCE THE INCEPTION OF THE COMMISSION, I BELIEVE IN, IN 2016.

SO THANKS TO, UH, ALL THE COMMISSIONERS WHO, UM, ADVOCATED FOR THIS AND PROVIDED INPUT TO THE, UM, TO THE EDITS OF THE BYLAWS IN THE CITY ORDINANCE.

ANY, ANY QUESTIONS ON, ON THAT FROM ANY OF THE COMMISSIONERS? NO.

OKAY.

IT'S, YOU KNOW, PROGRESS.

YES.

YEAH.

AND, YOU KNOW, THIS IS SOMETHING THAT FUTURE ITERATIONS OF THE COMMISSION SHOULD DO PERIODICALLY REVISIT OUR BYLAWS, UM, AND, UH, SEE WHERE THERE'S OPPORTUNITY TO, UH, UH, TO ADJUST OUR, OUR SCOPE WITH, UH, THE ADVANCES IN, IN TECHNOLOGY.

GREAT.

SO WITH THAT, I WILL MOVE US TO THE WORKING GROUP UPDATE.

YES.

YES.

ONE COMMENT.

YES, COMMISSIONER, THIS COMMISSION HAPPENS TO BE IN A VERY, UH, HIGH SPEED, VERY MOBILE, FAST MOVING, UH, ARENA.

SO I EXPECT THAT THE BYLAWS WILL CHANGE MUCH MORE FREQUENTLY THAN, UH, OTHER COMMISSIONS.

SO MY SUGGESTION IS THAT AT SOME POINT DURING THE YEAR THAT YOU RESERVE THE CHAIR, RESERVE SOME TIME AT SOME POINT DURING THE YEAR AND SAY, OKAY, IS THIS A GOOD TIME TO RECONSIDER SOME OF THE, YOU KNOW, BYLAWS AND THEN MOVE ON? BECAUSE WE ARE A VERY FAST MOVING INDUSTRY.

AND SO I EXPECT THAT WE ARE GONNA BE MAKING CHANGES AGAIN IN ANOTHER COUPLE OF YEARS.

SO MAYBE EVERY YEAR WE SHOULD JUST TOUCH BASE SAYING, IS IT TIME? IS IT TIME? I THINK THAT'S A GREAT RECOMMENDATION.

UM, COMMISSIONER DES GUPTA, I KNOW IN OUR, UM, THERE'S A DOCUMENT THAT OUTLINES OUR PLAN FOR THE YEAR, UM MM-HMM .

MAYBE WHEN WE CREATE THAT, WE CAN WORK WITH DAN AND JESSE TO MAKE SURE THAT'S A STANDARD ITEM.

UM, I, I SUSPECT HOPEFULLY WE'LL BE GOOD FOR ANOTHER YEAR OR MAYBE TWO.

BUT TO YOUR POINT, I THINK IT'S WORTH REVISITING, UM, JUST TO HAVE A SELF, SELF CHECK ON THAT.

YEP.

AND THE TIMING IS JUST RIGHT, LIKE YOU SAID, IT SHOULD BE WHEN YOU'RE MAKING THESE PLANS.

THAT'S BASED ON THAT ONE SAYING, OKAY, DOES THAT MEAN YOU HAVE TO MAKE A CHANGE? YEAH.

IT'S A GREAT, VERY GOOD IDEA.

YEAH.

MERGING THE TWO.

SO, WE'LL, UM, WE'LL TAKE THAT AS AN ACTION, UM, FOR A FUTURE MEETING.

UM, WHEN, WHEN DO WE DO THE, THAT SCHEDULING? IS THAT IN DECEMBER? YEAH, USUALLY WE START THE PROCESS FOR SETTING THE SCHEDULE IN NOVEMBER MM-HMM .

AND THEN I THINK WE HAVE A DROP DEAD DATE IN DECEMBER.

UM, I ALSO THINK THAT THIS COMMISSION IS, DOES NOT MEET IN DECEMBER NOW.

YEAH.

AND SO THAT'S CORRECT.

IT'S NOVEMBER , AND I DO REMEMBER MOVING THAT UP ON THIS LAST SCHEDULE.

SO IT'S ACTUALLY STARTING IN OCTOBER THIS YEAR BECAUSE OF THAT CHANGE.

OKAY.

YEAH.

YEAH.

SO MAYBE, I DON'T KNOW, MAYBE THAT'S A GOOD ACTIVITY FOR US TO DO EVERY JANUARY.

UM,

[00:45:01]

OKAY.

[6. Recap of Public Surveillance working group meetings with local stakeholders and development of recommendations]

UH, WE HAVE COMMISSIONER PENA VIA ON, UH, WANT TO GIVE COMMISSIONER PENA VIA THE CHAIR OF THAT WORKING GROUP, UH, THE OPPORTUNITY TO PROVIDE A, A, AN UPDATE ON THE WORK GOING ON, UM, WITHIN THAT.

YEAH, OF COURSE.

UH, WE RECENTLY MET WITH THE LOCAL STAKEHOLDER, A UT PROFESSOR, UH, ME AND SUZANNE, LIKE, WE HAD A REALLY GOOD CONVERSATION.

UH, I KNOW SHE ALSO MET WITH THE, UH, CHELSEA.

UH, SO WE'RE LOOKING, WE'RE GONNA START COMPILING, YOU KNOW, ALL THE, THE DATA AND THE INSIGHTS WE'RE GETTING FROM, FROM THESE FOLKS.

UM, YEAH, WE'LL CONTINUE EXTENDING A FEW MORE INVITES, UH, BEFORE WE, WE COME UP WITH THE, WITH THE FINAL RECOMMENDATION OR A DRAFT AT LEAST.

SO YEAH, THAT'S, THAT'S IN THE WORKS.

YEAH.

AND THEN JUST TO ADD TO THAT, UH, MYSELF, COMMISSIONER PINA VIA AND COMMISSIONER HERITAGE, WE, WE WERE ABLE TO, TO CO-LOCATE A SITE, UM, LAST WEEK AND, AND TALK AT A HIGH LEVEL AROUND, UH, OUR GOALS FOR THE WORKING GROUP AS WELL.

UH, ONE OF THE THINGS THAT CAME UP IS, UH, POSSIBLY BREAKING THIS UP INTO SMALLER CHUNKS.

SO PUBLIC SURVEILLANCE IS SUCH A BROAD TOPIC, I THINK IS WHAT WE'RE FINDING.

SO AS, UM, IN IN COMM PAVIA, PLEASE CHIME IN, BUT AS, AS THOSE CONVERSATIONS WITH STAKEHOLDERS ARE ONGOING, UM, ONE OF THE THINGS THAT MAYBE IS AN OPPORTUNITY FOR US IS DEFINING, OKAY, WELL, WHAT SPECIFIC AREA OF PUBLIC SURVEILLANCE? IS IT, UH, THE CAMERAS IN PUBLIC PLACES? IS IT THE COLLECTION OF, UH, DATA, UH, UH, THROUGHOUT THE CITY, UH, WHEN YOU GO INTO TO WEBSITES OR, OR, OR LOG INTO THE VARIOUS, UH, CITY BASED APPLICATIONS.

SO I THINK WE MAYBE THE, THE NEXT ITERATION OF THAT IS BREAKING THAT UP A LITTLE BIT, AND THEN, UH, PERHAPS, UH, OUTLINING VERY TARGETED, SPECIFIC RECOMMENDATIONS, UM, FOR SOME, UH, SUB AREA AROUND PUBLIC SURVEILLANCE FOR THE CITY.

BUT COMMISSIONER PVE, PLEASE, UH, CHIME IN.

YEAH, DEFINITELY.

THAT'S THE, LIKE YOU MENTIONED, IT WAS, UH, GREAT, LIKE GETTING TOGETHER.

BUT YEAH, I THINK THAT, THAT, I AGREE THAT'S GONNA BE THE, THE PATH FORWARD.

WE DEFINITELY HAVE TO, TO BREAK IT DOWN IN, IN CHUNKS.

'CAUSE, UH, GOING BACK TO YOUR POINT, IT'S SUCH A BROAD AND ENCOMPASSING AREA THAT I THINK IT WOULD BE, UM, BETTER IF WE, IF WE, UM, TAKE IT, IF WE SLICE IT DOWN, UH, IN PIECES.

SO YEAH, THAT'S, THAT'S GONNA BE THE APPROACH GOING FORWARD.