Oct 15, 2025 Audit and Finance Committee

LATER.

THE NEXT ONE ARE FOR OTHER, THIS IS THE COUNCIL MEMBERS WRITING.

THANK YOU TO THE BOARD AND COMMISSIONS MEMBERS WHO WERE IN ATTENDANCE.

THERE WERE ABOUT 460 AT THAT TIME.

NEXT SLIDE, PLEASE.

AND THEN THIS IS THE PROCLAMATION THAT MAYOR WATSON DID GIVE TO FATH.

AND, UH, MARY, WHO IS A VERY TENURED PERSON AT THAT TIME, PRIOR TO THE EVENT, UNFORTUNATELY MAYOR WATSON HAD A CONFLICT AND COULDN'T BE THERE AT THAT EVENT.

NEXT SLIDE.

IS THERE ONE MORE? AFTER THE RECESSION IN THE EARLY TWO THOUSANDS, I REACHED OUT FOR FORMER CITY MANAGER, UH, TOBY RELL, AND ASKED IF WE COULD HAVE ANOTHER ONE WE DID HERE IN 2005.

AND THEN THERE WAS ONE IN 2007.

AND I DON'T HAVE A BOOKLET FOR THAT ONE.

I'VE GIVEN YOU ALL BOOKLETS EXCEPT FOR COUNCIL MEMBER VELA.

AND IF, UH, ANY OF YOU WANNA KEEP IT, PLEASE DO.

IT HAS MORE RELEVANCE TO MAYOR WATSON, THEN TO YOU ALL.

BUT YOU MIGHT FIND IT INTERESTING.

AND THEN I'LL GET A BOOKLET FOR IF ALL OF YOU KEEP THE BOOKLETS.

I ONLY HAVE FOUR.

I'LL MAKE ANOTHER ONE.

AND IT'S UNDER THE LIMIT FOR DON GIFTS TO COUNCIL MEMBERS .

AND I DID WANNA SAY THAT I VALUE THE SYSTEM A LOT.

AND I WOULD, I GO TO SEVERAL BOARD OF COMMISSION MEETINGS REGULARLY MYSELF, AND I WOULD ALWAYS LIKE THE BOARD COMMISSION MEMBERS TO BE THINKING ABOUT QUESTIONS THAT THEY CAN ASK.

I BELIEVE IN THIS ERA, THERE AREN'T AS MANY QUESTIONS ASKED AS BEFORE.

AND I WOULD ASK THE COUNCIL MEMBERS WHEN THEY'RE APPOINTING THEM, TO SET SOME STRUCTURE AND REQUEST FOR THEM TO CHECK IN WITH THEM REGULARLY, SEND THEM UPDATES, WHICH I KNOW SOME DO, BUT, BUT NOT ALL DO.

AND JUST TRY TO MAKE THE SYSTEM AS GREAT AS POSSIBLE.

THANK YOU VERY MUCH.

THAT, WE'LL GO TO ITEM NUMBER ONE, WHICH IS AN APPROVAL OF THE MINUTES OF THE AUDIT FINANCE COMMITTEE MEETINGS OF SEPTEMBER 17TH, 2025 AND OCTOBER 14TH, 2025.

AND I PARTICULARLY APPRECIATE YOU POINTING OUT THAT I WASN'T AT THE EVENT.

'CAUSE I'VE BEEN SITTING UP HERE TRYING TO REMEMBER THE EVENT AND, AND I WAS THINKING, UH, OH.

I'VE, I'VE FORGOTTEN IT, BUT, GOOD.

AND, AND BY THE WAY, EVERYBODY, UH, I HAVEN'T AGED HARDLY AT ALL, , BUT HE HADN'T AGED AT ALL.

SO, UH, APPRECIATE YOUR BRINGING THIS TO OUR ATTENTION.

APPRECIATE YOU BEING HERE THIS MORNING.

THANK YOU VERY MUCH.

YOU'RE WELCOME.

IT'S VERY THOUGHTFUL.

OKAY, WITH

[1. Approve the minutes of the Audit and Finance Committee meetings of September 17, 2025 and October 14, 2025.]

I'LL ENTERTAIN A MOTION COUNCIL MEMBER VALA MOVES APPROVAL SECONDED BY COUNCIL MEMBER UCHIN.

IS THERE DISCUSSION WITHOUT OBJECTION.

UH, THE MINUTES OF THOSE TWO, TWO, THOSE TWO MEETINGS ARE APPROVED WITH THE MAYOR PRO TEM, UH, OFF THE, I'M GOING TO SAY OFF THE DI UH, I'M ASSUMING SHE'LL BE HERE, UH, AT SOME POINT, BUT IF SHE'S NOT, WE'LL SHOW HER ABSENT FOR OUR RECORD.

ITEM NUMBER

[2. Discussion and possible action regarding setting the Audit & Finance Committee meeting dates for calendar year 2026. [Jason Hadavi, Deputy City Auditor - Office of the City Auditor].]

TWO IS DISCUSSION OF POSSIBLE ACTION REGARDING

[00:05:01]

SETTING THE AUDIT AND FINANCE COMMITTEE MEETING DATES FOR CALENDAR YEAR 2026.

AND I'LL, UH, ASK OUR DEPUTY, UH, AUDITOR TO DEPUTY CITY AUDITOR TO MAKE A BRIEF PRESENTATION.

MEMBERS YOU HAVE, UH, DATES IN YOUR PACKET.

ONE OF THE THINGS THAT I WILL POINT OUT, WELL, I'LL LET YOU POINT IT OUT, TALK, AND THEN I'LL SEE IF I NEED TO POINT ANYTHING OUT.

YOU GO AHEAD.

SORRY.

THAT'LL TAKE US TO ITEM NUMBER THREE, WHICH IS DISCUSSING DISCUSSION OF POSSIBLE ACTION ON THE CALENDAR YEAR 2026 AUDIT PLAN.

UH, JASON AVI, DEPUTY CITY AUDITOR.

UH, WE'VE GOT 10 DATES THAT ARE POSTED IN THE BACKUP.

THE, THE ORIGINAL LIST HAD A SEPARATE FEBRUARY AND MARCH MEETING.

THAT'S WHAT I WAS GONNA POINT OUT.

AND IN RECOGNITION OF A SMALL EVENT CALLED SOUTH BY SOUTHWEST, WE USUALLY MOVE THAT MARCH COMMITTEE MEETING.

SO WE'VE COMBINED THEM INTO ONE IN EARLY MARCH TO AVOID THAT.

AND, AND A ISD SPRING BREAK.

THE REST OF THE MEETINGS FOLLOW OUR TYPICAL PROTOCOLS FOR, FOR THE AUDIT COMMITTEE MEETINGS.

ANY QUESTIONS? ALL RIGHT.

UM, UH, VICE CHAIR ALTER MOVES APPROVAL OF THE, UH, MEETING DATES FOR CALENDAR YEAR 2026, SECONDED BY COUNCIL MEMBER VELA.

DISCUSSION WITHOUT OBJECTION, THE MOTION IS ADOPTED.

THANK YOU VERY MUCH.

[3. Discussion and possible action on the calendar year 2026 Audit Plan [Jason Hadavi, Deputy City Auditor- Office of the City Auditor].]

AND AGAIN, I'LL TURN TO OUR DEPUTY CITY AUDITOR MORNING, UH, JASON DAFFY, DEPUTY CITY AUDITOR.

SO WE WILL PULL UP THE PLAN HERE IN JUST A SECOND.

UH, THIS IS OUR PROPOSED, UH, AUDIT PLAN FOR CALENDAR YEAR 2026.

IT IS BROKEN UP INTO THREE SECTIONS, ACROSS TWO PAGES.

THE FIRST SECTION, UH, WITH THE BLUE HEADERS, THE NEW AUDITS.

WE HAVE 10 NEW AUDITS THAT COVER A WIDE VARIETY OF TOPICS THAT WE'VE, UH, THAT WE'VE BEEN LOOKING AT FOR A LITTLE BIT.

BELOW THAT, WE HAVE FOUR ALTERNATE PROJECTS AS A REMINDER AND CALENDAR.

YEAR 25, WE HAD TWO ALTERNATES, AND WE'VE INITIATED BOTH OF THOSE PROJECTS.

SO I'M, I'M CONFIDENT THAT WE'LL AT LEAST GET TO INITIATE SOME OF THAT WORK IN THE NEXT YEAR.

BUT THAT WILL ALL DEPEND ON THE TIMING OF THE WORK ABOVE.

AND THEN THE LAST PAGE HAS OUR CARRYOVER PROJECTS FROM THIS YEAR.

WE'VE GOT SIX OF THEM UP THERE.

ALTHOUGH THE PUBLIC SAFETY, MENTAL HEALTH WILL BE BROKEN UP INTO TWO DIFFERENT REPORTS.

SO THIS IS OUR PROPOSED DRAFT, AND WE'D BE, UH, WE'RE OPEN TO ANY QUESTIONS, COMMENTS, ANY DISCUSSION YOU WANNA HAVE ABOUT ANY OF THESE IDEAS, AND ULTIMATELY LOOKING FOR RECOMMENDATION TO THE FULL COUNSEL FOR CONSIDERATION.

UH, MEMBERS, ANY? YES.

COUNCIL MEMBER, WALTER? UH, FIRST I JUST WANNA THANK YOUR OFFICE FOR PUTTING THIS TOGETHER.

IT WAS A REALLY, UH, INTERESTING KIND OF MENU OF, OF CONSIDERATION.

I THINK WE'VE GOT SOME GOOD ONES HERE.

I JUST WANT TO HONE IN ON NUMBER SIX, THE CIVILIAN STAFFING.

UM, FOR THE OBJECTIVE, YOU TALK ABOUT WHAT EFFORTS THE CITY HAS TAKEN, UH, TO ASSIGN TASKS TO CIVILIANS.

UH, BUT I ALSO JUST WANTED TO, UH, ASK OR SUGGEST THAT YOU INCLUDE ANY RECOMMENDATIONS THAT YOU FIND.

SO NOT ONLY THE EFFORTS THAT WE'VE TAKEN TO GET HERE, BUT IF IN YOUR ANALYSIS YOU THINK THERE IS A DUTY THAT OTHER CITIES ARE DOING, OR THAT JUST SEEM TO BE SOMETHING THAT WOULD BE BENEFICIAL, YOU KNOW, YOU CALL THOSE OUT AND SAY, THESE ARE OPPORTUNITIES FOR THE CITY TO ENGAGE IN.

ABSOLUTELY.

COUNCIL MEMBER, UM, IT'S NOT MENTIONED IN THE OBJECTIVE, BUT THAT PROJECT WOULD CERTAINLY INCLUDE A PURE CITY COMPARISON.

SEE WHAT OTHER CITIES HAVE DONE, ARE THERE ANY TRENDS WITH INDUSTRY PRACTICES? AND WE WOULD INCLUDE THAT IN OUR FINDINGS AND RECOMMENDATIONS.

ALRIGHT, THANK YOU.

BUT WOULD HAVE THOSE, THOSE IMPACTS AS WELL.

UM, ALONG THOSE LINES, UM, I POINT OUT SINCE YOU PICKED OUT ITEM NUMBER SIX, UM, FOR THE PUBLIC THAT LOOKS AT THIS, AND I'LL ASK YOU AS OUR DEPUTY, UH, AUDITOR, UH, HOW YOU WOULD CHARACTERIZE, BUT A NUMBER OF THESE NEW AUDITS FOR 2026 ARE GEARED AT, UH, AND I'M NOT SURE I'M GONNA SAY THIS THE RIGHT WAY, BUT GEARED AT THE UTILIZATION OF MONEY, HOW THAT MONEY, UH, IS EXPENDED ALONG THE LINES OF WHAT THE QUESTIONS THAT WERE JUST ASKED BY THE VICE CHAIR.

UM, AND I THINK THAT PART OF THAT, SO THE PUBLIC WILL KNOW, ARISES AND NOT, I THINK, I KNOW IT ARISES OUT OF THE COUNCIL AND THIS COMMITTEE'S EFFORTS TO LOOK AT WAYS WE MAKE SURE, UH, WE'RE EFFICIENTLY SPENDING MONEY, WE MAKE SURE WE'RE SPENDING IT IN THE RIGHT WAY, THINGS OF THAT NATURE.

HOW WOULD YOU CHARACTERIZE THAT? I WOULD AGREE WITH THAT, UH, WHOLEHEARTEDLY.

WE'VE DEFINITELY INCLUDED SOME MORE FINANCIAL ORIENTED AUDITS ON THIS PLAN.

FINANCIALLY ORIENTED AUDITS, THAT'S, THAT'S WHAT THE WORD I WAS LOOKING FOR, WE'RE, IT'S NOT, UH, TYPICAL FOR AUDIT PLAN TO HAVE THAT MANY OF THOSE TYPES OF PROJECTS ON THEM.

BUT RECOGNIZING THE CURRENT BUDGET CLIMATE, AND THE SITUATION THAT, THAT WE'RE IN, WE UNDERSTAND THE NEED TO BE, UH, AS EFFICIENT AS POSSIBLE AND ECONOMICAL RESPONSIBLE WITH TAXPAYER DOLLARS.

SO WE'VE INCLUDED MORE OF THOSE TYPES OF PROJECTS ON THERE.

AND I WOULD SAY THERE'S SOME, LIKE THE CIVILIAN STAFFING PROJECT THAT DON'T APPEAR DIRECTED AT THAT,

[00:10:01]

VERY GOOD.

ANY OTHER QUESTIONS OR COMMENTS? YES.

COUNCIL MEMBER VALA.

UM, JUST WANTED TO ASK ABOUT NUMBER, UH, FIVE, THE AUSTIN FIRE EMS ALTERNATE RESPONSE OPTIONS.

UM, I KNOW THAT EMS HAS RECENTLY STARTED USING THOSE, UH, WHAT THEY CALL THE BASIC LIFE SUPPORT, UH, RESPONSE AMBULANCES, WHICH, YOU KNOW, INSTEAD OF THE TWO PERSON FULL AMBULANCE, THEY'RE SENDING A ONE, UH, SUV WITH A, UH, EMT, I BELIEVE, UH, TO RESPOND TO LOWER LEVEL, YOU KNOW, MINOR, UH, EMERGENCY TYPE CALLS.

UH, IS THAT IN THAT VEIN? AND, AND THE OTHER QUESTION ALSO ALONG WITH THAT WOULD BE THAT I UNDERSTAND THAT, YOU KNOW, THE MAJORITY OF THE FIRE DEPARTMENT'S CALLS ARE ESSENTIALLY MEDICAL, UH, IN NATURE.

AND SO IT, WOULD THE IDEA HERE BE TO SEE HOW WE CAN SHIFT THEM AWAY FROM THE, YOU KNOW, THE, THE FOUR PERSON FIRETRUCK THAT'S RESPONDING AND TOWARD MAYBE A TWO PERSON AMBULANCE OR A ONE PERSON BLS? OR IS IT EVEN KIND OF BEYOND THAT? UH, I, I THINK YOU'VE CHARACTERIZED IT PERFECTLY.

SO THE, THE SHIFT IN EMS IS CERTAINLY SOMETHING THAT WE WOULD BE LOOKING AT.

UH, THIS WOULD GIVE US AN OPPORTUNITY TO SEE EARLY RESULTS FROM ANY CHANGE IN THEIR PRACTICES AND ALSO GIVE US AN OPPORTUNITY TO IDENTIFY FURTHER IMPROVEMENTS THAT COULD BE MADE AND IDENTIFYING PRACTICES FROM OTHER CITIES THAT HAVE HAD SIMILAR SUCCESS WITH THEIR FIRE AND EMS RESPONSE.

WELL, I, THAT'S AN IMPORTANT ONE.

UH, UH, I MEAN, BETWEEN FIRE AND EMS, THAT'S, UH, A LOT OF THE CITY'S, UH, BUDGET, PROBABLY CLOSE TO A THIRD OR SO OF THE, OF THE CITY'S BUDGET.

SO IF WE CAN RIGHTSIZE THAT RESPONSE, I THINK THERE'S A LOT OF, UH, POTENTIAL, UH, SAVINGS ON THE TABLE.

I ALSO WANTED TO JUST, I KNOW YOU, WE HAD BATTED AROUND SOME OTHER IDEAS ABOUT OTHER POTENTIAL, UH, AUDITS THAT, THAT DIDN'T MAKE THE LIST.

UM, AND I, I JUST WANTED TO HIGHLIGHT ONE IN PARTICULAR.

UH, AND THIS WAS ON THE AVIATION DEPARTMENT.

UH, BASICALLY, UH, IS THE DEPARTMENT PREPARED TO RESPOND, UH, TO EMERGENCY SITUATIONS AND MAINTAIN OPERATIONS? AND, AND THAT JUST, I MEAN, ESPECIALLY WITH RECENT EVENTS, THERE WAS A, A, A, A GROUND STOPPAGE RECENTLY BECAUSE OF LACK OF AIR TRAFFIC CONTROLLERS.

AGAIN, WE'VE SEEN KIND OF THE AIRPORTS GETTING BUSIER AND BUSIER.

THERE'S A LOT OF CONSTRUCTION.

I JUST WANTED TO HIGHLIGHT THAT ONE.

'CAUSE, UH, UH, AGAIN, AND GOD, GOD FORBID ANYTHING HAPPENED, BUT I, I DO THINK WE HAVE TO BE REALLY, UH, PREPARED.

UH, SO, UH, AGAIN, I JUST WANTED TO HIGHLIGHT IT AND, AND I KNOW THIS MAY BE ON COMING UP AS A, THE NEXT ROUND OF AUDITS, BUT I DO THINK IT'S A VERY, UH, UH, I IMPORTANT, UH, AREA.

SO ABSOLUTELY ALL, ALL OF THE PROJECT, UH, TOPICS THAT DIDN'T MAKE THE LIST BECOME FIRST ON THE LIST FOR CONSIDERATION NEXT YEAR.

SO WE'LL ALREADY START OUR AUDIT PLANNING PROCESS GOING INTO, GOING INTO THE BEGINNING OF CALENDAR YEAR 26 FOR CALENDAR YEAR 27.

AND THAT WILL BE ONE OF THOSE AT THE TOP IF THERE ARE, UH, ADDITIONAL EVENTS OR ISSUES.

HOPEFULLY THERE AREN'T.

BUT IF, IF THERE ARE OTHER ISSUES THAT OCCUR AND WE WANNA MAKE A MID-YEAR AMENDMENT AND SAY THAT, HEY, THIS IS SOMETHING WE REALLY NEED TO AUDIT RIGHT NOW, WE, WE CAN DISCUSS THAT AND WE, WE WILL BE ABLE TO PIVOT AWAY FROM THIS, THIS WILL NOT BE SET IN STONE.

WHEN, WHEN WE GET IN THERE AND, AND START, START DIGGING AROUND ABOUT HOW WIDE OUR SCOPE NEEDS TO BE.

AND, AND, UH, AND I UNDERSTAND, AND I'VE WORKED WITH Y'ALL BEFORE AND, AND THAT YOU'VE ALWAYS BEEN VERY FLEXIBLE ABOUT, UH, THE, YOU KNOW, AUDITS AND THE, UH, PRIORITIZATION AND WHATNOT.

LIKE I SAID, I JUST WANTED TO HIGHLIGHT IT TO THE EXTENT THAT THERE IS STAFF CAPACITY AVAILABLE OR I, I JUST, I, I THINK THIS WOULD BE A PRIORITY FOR SPEAKING FOR MYSELF, THINK, APPRECIATE THAT.

NOT MANY PEOPLE THINK OF AUDITORS AS FLEXIBLE, BUT THANK YOU .

UM, THANK GOODNESS WE'RE GONNA HAVE TO VOTE ON THAT.

UM, THANK YOU COUNCILMAN VELA, COUNCIL MEMBER UCHIN.

THANK YOU MAYOR.

AND THANK YOU JASON FOR THE WORK YOU'VE DONE AND PREPARING THIS LIST.

I'M EXCITED ABOUT WHAT'S COMING NEXT YEAR.

MY QUESTIONS WERE JUST AROUND THE TECHNOLOGY ITEMS ON HERE, EIGHT, NINE, AND 10.

CAN YOU JUST HELP CLARIFY FOR ME, IT, IT SEEMS TO ME WHEN I READ THEM, ADA IS MUCH BROADER THAN NINE AND 10, AND CAN YOU HELP ME UNDERSTAND, UH, ONE, WHETHER THAT'S ACCURATE OR NOT, AND TWO, WHETHER, UH, WHAT THE LOGIC WAS BEHIND PICKING NINE AND 10 AS SUBSETS, IF THAT'S ACCURATE FOR EIGHT, OR HOW YOU ARRIVED AT THOSE THREE SPECIFIC ITEMS FOR, UM, FOR INVESTIGATION? SURE.

UM, YOU KNOW, THOSE IT PROJECTS ARE, ARE A LITTLE BIT VAGUE, UH, ON, ON PURPOSE.

THESE ARE REALLY IMPORTANT RISKS.

WE HAVE AN IT AUDIT MANAGER, NEHA SHARMA, WHO IS CONSTANTLY ASSESSING TECHNOLOGY RELATED RISKS IN THE CITY, CRITICAL INFRASTRUCTURE IT CONTROLS.

THAT'S A CONTINUATION OF SOME WORK THAT WE'RE DOING THIS YEAR THAT WE PLAN TO DELIVER IN IN DECEMBER.

AND SO IT LOOKS BROAD AT THE OBJECTIVE, BUT WE WOULD MOST LIKELY ZERO IN ON ONE OR TWO VERY SPECIFIC SYSTEMS. SO THE, THE, THE REPORT THAT COMES OUTTA THAT PROJECT WILL BE NARROWER THAN THE OBJECTIVE APPEARS.

THE OTHER TWO, I, I WOULDN'T CHARACTERIZE AS SUBSETS.

I WOULD CHARACTERIZE THOSE AS TWO SEPARATE RELATED RISKS, UH, THAT HAVE POPPED UP, UM, IN, IN THE IT RISK ASSESSMENT.

SO WE'LL KNOW MORE

[00:15:01]

BUT WITH EVERY, WITH EVERY AUDIT IT OR UNRELATED TO IT, WE START BROADER.

AND THEN WE, WE WORK THROUGH OUR PLANNING PHASE TO NARROW IN ON SOMETHING MORE SPECIFIC SO THAT WE CAN HAVE A GREATER IMPACT.

AND THAT'LL BE TRUE FOR THESE TWO AS WELL.

I GUESS THE LAST QUESTION THEN IS, IS THERE, UM, WHAT WAS THE PARTICULAR, WAS THERE A PARTICULAR INCIDENT OR REPORT? HOW DID YOU COME TO ARRIVE AT THOSE PARTICULAR SECURITY ITEMS FOR FURTHER INVESTIGATION? I, I DON'T KNOW THAT I CAN CITE A SPECIFIC INCIDENT.

WHAT I WOULD SAY IS THAT WE'RE LOOKING AT WHAT OTHER CITIES ARE DEALING WITH.

WE'RE LOOKING AT THE STATE OF OUR TECHNOLOGY, THE WAY THAT WE, WE RUN CERTAIN THINGS.

AND SO ALL THAT GETS FACTORED INTO THE IT RISK ASSESSMENT AND, AND HIGHLIGHTS AREAS WHERE WE WANNA, WE WANNA DIG A LITTLE BIT DEEPER AND MAKE SURE THAT, THAT ALL OUR I'S ARE DOTTED AND T'S ARE CROSSED.

THE DRAFT OF THE SUNSET REVIEW PROCESS AND UPDATE ON ACTIONS TAKEN TO A SPECIFIC COUNCIL RESOLUTION.

THANKS FOR CLARIFYING THAT.

COUNCIL MEMBER UCHIN MOVES THAT THE COMMITTEE, UH, ACT TO APPROVE THE 2026 AUDIT PLAN.

IT'S SECONDED BY, UH, COUNCIL MEMBER ALTER IS THEIR DISCUSSION WITHOUT OBJECTION.

UH, THE ITEM IS ADOPTED WITH, UH, THE MAYOR PRO TIM, UH, TEMPORARILY OFF THE DAIS.

THANK YOU, SIR.

ITEM NUMBER FOUR IS

[4. Draft sunset review process and update on actions taken relevant to Council Resolution 20241212-133 regarding review of and recommendations to improve the clarity of purpose and efficient operation of current boards and commissions, task forces, council corporations, and intergovernmental bodies. [ Stephanie Hall, Assistant City Clerk - Office of the City Clerk; Jessica Ferrari, Assistant to the City Manager - Management Services].]

AND I SEE MOVEMENT, IT'S ALL YOURS.

GOOD MORNING.

I'M STEPHANIE HALL, ASSISTANT CITY CLERK, AND HERE WITH ME IS JESS'S ASSISTANT TO THE CITY MANAGER.

AND WE'RE HERE TO PRESENT OUR UPDATES ON THE SUNSET BC REVIEW PROCESS.

I THINK IT HAS KIND OF A RATHER LONG TITLE.

SO THAT'S WHAT WE'RE, WE'RE CALLING.

YEAH, I DIDN'T, YOU NOTICED I DIDN'T READ.

THAT'S THE FIRST TIME I HADN'T READ THE WHOLE THING OUT.

SO GO FOR IT.

ACTIVITY ADVISORY COMMITTEE.

FIRST OF ALL, WE JUST WANTED TO TOUCH BACK TO THE ORIGINAL RESOLUTION THAT HAS BROUGHT US HERE.

UH, WE REFERENCED THIS LAST TIME, BUT WE JUST WANTED TO QUICKLY GO THROUGH WHERE WE STAND ON EACH OF THE ITEMS THAT WERE OUTLINED IN THE RESOLUTION, JUST TO SHOW WHERE WE ARE, WHAT WE'VE DONE.

UH, THE FIRST TASK THAT WE WERE ASSIGNED IN THE RESOLUTION WAS TO NOTIFY SENSE OF FEEDBACK OF THE BODIES THAT WERE SPECIFICALLY IDENTIFIED AT THE TIME IN APPENDIX A.

THAT WAS DONE EARLIER THIS YEAR.

THE SECOND BULLET IS WHAT WE'RE WORKING ON RIGHT NOW, DEVELOPING A SUNSET REVIEW PROCESS OF THE BODIES THAT WOULD ALLOW FOR IRREGULAR AND STAGGERED CONSIDERATION OF THOSE BODY SCOPES AND DUTIES.

SO THAT'S WHAT WE'RE HERE TO PRESENT ON AGAIN, AND THAT WE'RE STILL WORKING ON.

THE THIRD WAS TO DRAFT AN ORDINANCE, UH, TO ESTABLISH CLEARLY DESIGNATED RESPONSIBILITIES FOR COUNCIL APPOINTMENTS TO OTHER BODIES.

I, I CAN'T REMEMBER THE EXACT WORD WE ENDED UP USING, BUT WE DID PASS THAT ORDINANCE IN SEPTEMBER ON SEPTEMBER 11TH, 2025.

SO THAT HAS NOW BEEN CODIFIED.

SO WE NOW HAVE A STANDARD PROCESS FOR ALL THOSE OTHER BODIES.

AND THE NEXT PIECE WAS DEVELOP A, DEVELOP A SINGLE WEBSITE TO ARCHIVE BOARD AND COMMISSION RECOMMENDATIONS.

THAT WAS SOMETHING THAT WE COMPLETED EARLIER THIS YEAR, AND THERE ACTUALLY HAVE BEEN SOME ENHANCEMENTS MADE TO THAT TO MAKE THOSE SEARCHES A LITTLE BIT EASIER AND, AND MORE ROBUST.

AND THEN FINALLY, THERE WAS A REQUEST TO REVIEW THE TRANSLATION SERVICE NEEDS, UH, SPECIFICALLY IDENTIFYING ONE COMMISSION, THE COMMISSION OF IMMIGRANT AFFAIRS AS WELL.

AND THEN TO OFFER RECOMMENDATION TO SUPPORT OVERALL FOR THE UPCOMING BUDGET THAT HAS BEEN COMPLETED AS WELL.

AND UPDATED GUIDANCE HAS BEEN SENT OUT REGARDING LANGUAGE ACCESS PROCESS AND BOARDS AND COMMISSIONS.

IT WAS SENT OUT TO MAYOR AND COUNCIL, AS WELL AS ALL BOARD MEMBERS AND STAFF LIAISONS SOMETIME IN MIDGUT.

NEXT, WE'D LIKE TO GO OVER THE PILOT REVIEW THAT WE DID AF AFTER OUR LAST UPDATE WITH THE AUDIT FINANCE COMMITTEE IN AUGUST.

FIRST, A QUICK RECAP, THE PURPOSE OF THE FRAMEWORK WAS TO TEST OUT OUR PROPOSED FRAMEWORK THAT WE HAD.

WE WANTED TO RUN IT THROUGH A COUPLE OF BODIES, MAKE SURE THINGS WERE WORKING WELL.

WE WERE GETTING THE INFORMATION THAT WE WANTED.

SO WE CONDUCTED THAT OVER A TWO MONTH PERIOD OF TIME SINCE OUR LAST MEETING IN AUGUST WITH FOUR BODIES THAT WERE IDENTIFIED.

I'LL SHOW YOU ON THE NEXT SLIDE.

AND THEN WE WENT THROUGH THE PROPOSED SEVEN STEP FRAMEWORK THAT'S OUTLINED HERE.

WE FIRST IDENTIFIED THE BODIES WE HAD.

THE SECOND STEP WAS TO VIEW THE LEGAL AND REGULATORY CONSIDERATIONS.

WE HAD THE BOARDS AND COMMISSIONS COMPLETE, A SELF-EVALUATION THAT ALSO INCLUDED A SELF-EVALUATION FROM THE LIAISONS.

WE HAD SOME PUBLIC AND STAKEHOLDER INPUT.

WE DID AN OVERALL EVALUATION AND INCLUDED OUR INITIAL RECOMMENDATION.

THE LAST STEP IS TO BRING IT FORWARD TO AUDIT AND FINANCE.

AND THEN AGAIN, AS A REMINDER, THESE ARE THE FOUR BODIES THAT WE, WE TESTED IN THE PILOT PROGRAM, THE AIRPORT ADVISORY COMMISSION, THE TECHNOLOGY COMMISSION, THE ECONOMIC PROSPERITY COMMISSION, AND THE MBEW AND SMALL BUSINESS ENTERPRISE PROCUREMENT PROCUREMENT.

THAT'S A REALLY HARD WORD, PROCUREMENT PROGRAM ACT, I KEEP SAYING IT, MESSING IT UP.

EXCUSE ME.

WE ALSO RAN THROUGH ALL OF THE BODIES THAT WERE NOTED AS

[00:20:01]

INACTIVE ON THAT APPENDIX A.

THEN WE WANTED TO QUICKLY JUST DIVE INTO WHAT EACH INDIVIDUAL REPORT LOOKS LIKE.

JUST FOR ILLUSTRATION PURPOSES, WE HAVE SCREENSHOTS OF THE TECHNOLOGY COMMISSION REPORT.

WE ALSO PRINTED A COPY OUT FOR YOU, BUT THERE ARE, ALL THE REPORTS ARE UPLOADED IN THE BACKUP.

SO YOU CAN VIEW ALL OF THOSE REPORTS, THE FOUR BODIES AS WELL AS THE INACTIVE REPORT.

SO WE HAVE HERE ON THE COVER PAGE, AND IF THIS FORMAT LOOKS FAMILIAR TO YOU, THAT IS BECAUSE WE DID BORROW THE TEMPLATE FROM THE AUDITOR'S OFFICE WITH THEIR PERMISSION OF COURSE.

BUT THAT IS WHY THE TEMPLATE MIGHT LOOK A LITTLE BIT FAMILIAR.

SO I JUST DID WANNA NOTE THAT WE HAVE ON THE COVER SHEET, OF COURSE, THE NAME OF THE COMMISSION.

AND THEN THE, THE, THE BOTTOM JUST INDICATES WHAT THE RESOLUTION IS THAT DIRECTED US TO DO THIS, WHAT, WHAT THIS REPORT IS FOR AND WHAT IT'S ABOUT.

THE NEXT PAGE OF THE REPORT IS THE EXECUTIVE SUMMARY WHERE WE DETAIL THE OBJECTIVE OF THE REPORT, WHICH IS TO CONDUCT AN EVALUATION OF THAT NAMED BODY.

WE ALSO SUMMARIZE HERE AND THE, WHAT WE FOUND, JUST THE OVERALL FINDINGS, THINGS THAT WE NOTED ABOUT THEIR MEETINGS, THINGS THAT WERE SAID BY THE, IN THE EVALUATION, ANY OTHER THINGS OF NOTE.

AND THEN IN THE LOWER GREEN BOX DOWN THERE, WE INCLUDED OUR INITIAL RECOMMENDATION BASED ON THOSE FINDINGS.

THE NEXT SECTION JUMPS INTO THE START OF THE FRAMEWORK.

SO THIS WAS THE FIRST STEP IN THE FRAMEWORK WHERE WE'RE IDENTIFYING THE BODY.

SO WE HAVE HERE FIRST THEIR OUTLINED MANDATE AS IT'S LISTED IN CITY CODE.

THEN WE INCLUDED THE CURRENT MEMBERSHIP ROSTER AS OF THE TIME OF THE REPORT.

AND THEN WE ALSO LISTED THEIR CURRENT MEETING DATES AND NOTATED IF THERE WERE CANCELLATIONS OR SPECIAL CALL.

THE NEXT STEP OF THE FRAMEWORK IS ANY LEGAL AND REGULATORY CONSIDERATIONS.

THIS IS ANALYSIS COLLECTED WITH THE ASSISTANCE OF THE LAW DEPARTMENT, JUST OUTLINING IF THERE ARE ANYTHING THAT NEED TO BE CONSIDERED.

IF THERE WERE, IF WE WERE TO CONTINUE THE BODY, IF WE NEED TO MAKE MODIFICATIONS TO THE BODY OR SUN SETTING THE BODY POTENTIALLY FOLLOWING THE LEGAL REVIEW IS WHEN WE GET INTO THE ACTUAL SELF-EVALUATIONS.

THE FIRST PART IS THE SELF-EVALUATION FROM THE ACTUAL BOARD OF COMMISSION AS A WHOLE.

THEY WERE ASKED TO HOLD A PUBLIC.

I MEAN, THEY WERE ASKED TO HAVE AN ITEM, I'M SORRY, UH, TO DISCUSS THESE QUESTIONS ON THE SURVEY, VOTE ON THEM TOGETHER.

AND THEN THEY PUT SUBMITTED ONE SINGLE RESPONSE FOR THAT.

SO WE HAVE SUMMARIZED THEIR REPORT FIRST HERE, THEIR RESPONSES TO THOSE THINGS HERE.

THE NEXT EVALUATION WAS THE STAFF AND EXECUTIVE LIAISON'S RESPONSES TO A SURVEY.

SO THEY WORKED ON THOSE TOGETHER AND THEN RESPONDED TO A COUPLE SURVEY QUESTIONS TO PROVIDE THEIR EVALUATION OF THE BORDER COMMISSION.

THE NEXT STEP WAS TO COLLECT PUBLIC AND STAKEHOLDER FEEDBACK.

SO HERE WE ARE, INCLUDING ANY OF THE FEEDBACK THAT WAS PROVIDED DURING THAT, THOSE PUBLIC HEARINGS OF THE BOARDS OR COMMISSIONS HELD.

SO HERE WE HIGHLIGHT WHAT THE BOARDS AND WHAT THE MEMBERS PRESENTED TO THAT BORDER COMMISSION DURING THAT PUBLIC HEARING.

AND THEN FINALLY, THERE'S AN APPENDIX THAT INCLUDES THE RAW DATA FROM THOSE SURVEYS.

SO WE HAVE BOTH OF THE SURVEY FROM THE BOARDING COMMISSION ITSELF ON THEIR EVALUATION, AND WE HAVE THE SURVEY FROM THE LIAISONS, THE EXECUTIVE AND STAFF AND HOW THEY RESPONDED.

AND THEN ALSO IF THERE WAS ANY PUBLIC INPUT FEEDBACK.

IN THIS INSTANCE, THE TECHNOLOGY COMMISSION, THIS IS WHY WE USE THEM AS AN EXAMPLE.

THEY HAD QUITE A BIT OF PUBLIC FEEDBACK AND SOME OF THOSE MEMBERS OF THE PUBLIC PROVIDED PRESENTATIONS.

SO WE INCLUDED IN THE APPENDIX ANY PRESENTATIONS THEY PROVIDED AS PART OF THAT PUBLIC HEARING.

WELL, THANK YOU FOR LETTING ME WALK YOU THROUGH THAT LITTLE REPORT.

AND ON NOW I'M GONNA TURN THIS OVER TO JESS TO SHARE WHAT WE LEARNED.

THANKS, STEPHANIE.

SO STEPHANIE JUST WALKED THROUGH WHAT OUR PILOT PROCESS LOOKED LIKE, WHAT THE REPORTS LOOK LIKE.

AND SO I WANNA TALK A LITTLE BIT ABOUT WHAT WE LEARNED DURING THIS PROCESS.

'CAUSE THE POINT OF THE PILOT WAS TO STRESS TEST OUR FRAMEWORK.

UM, AND WE LEARNED A FEW THINGS AND WE HAVE SOME OPPORTUNITIES FOR IMPROVEMENT.

SO THE FIRST THING IS THAT THE TWO AND A HALF MONTHS THAT WE HAD TO CONDUCT THIS PILOT MADE IT PRETTY CHALLENGING FOR THE BOARDS AND COMMISSIONS TO COMPLETE THEIR SELF-ASSESSMENTS AND ALSO FOR US TO CONDUCT PUBLIC INPUT.

AND YOU'LL KNOW, IF YOU LOOK IN THE BACKUP, ONE OF THE BOARDS AND COMMISSIONS ACTUALLY WASN'T ABLE TO MEET DURING THIS TIME, WHICH MEANT THAT WE COULDN'T COMPLETE THE EVALUATION AND THE REVIEW.

UM, AND THEN WE ALSO LEARNED THAT GATHERING THE DATA AND COMPILING THE REPORTS THAT WE SHARED, UH, WITH YOU TOOK CONSIDERABLE STAFF SUPPORT TO COMPLETE.

AND THEN ACROSS THE FOUR BODIES THAT WERE EVALUATED IN THE PILOT, UH, LIKE STEPHANIE MENTIONED, IT WAS JUST THE TECHNOLOGY COMMISSION THAT HAD PRETTY SIGNIFICANT PUBLIC INPUT.

AND PART OF THE REASON FOR THAT IS THAT PROBABLY THE TWO AND A HALF MONTH TIMEFRAME, BUT ALSO THE WAY IN WHICH WE WERE ASKING FOR PUBLIC INPUT.

AND SO I'LL TALK A LITTLE BIT ABOUT WHAT WE SUGGEST MOVING FORWARD.

UM, AND THEN THE LAST THING IS, IN GENERAL, WE LEARN THAT I THINK IN ORDER TO EFFECTIVELY EVALUATE THESE BODIES AND DETERMINE IF THERE PURPOSE OR MANDATE ONE,

[00:25:01]

UH, IF THEY'RE MEETING THEM, AND TWO, IF THEY'RE STILL RELEVANT TO WHAT THE CLIMATE IS TODAY, THAT WE NEED SUBJECT MATTER EX EXPERTS AT THE TABLE WITH US TO HELP US DURING THE EVALUATIVE PROCESS.

AND SO, UM, BUT LIKE STEPHANIE MENTIONED, I THINK THE PILOT DID WORK AS INTENDED.

IT HELPED US, HELPED US STRESS TEST OUR FRAMEWORK, AND NOW WE HAVE SOME CHANGES THAT WE'D LIKE TO MAKE TO IT TO MAKE SURE THAT, UM, IT'S GETTING US THE INFORMATION THAT WE WANT AND THE RESULT THAT WE WANT.

SO ONE, THE FIRST THING IS THAT WE NEED TO CREATE REVIEW TEAMS WITH SUBJECT MATTER EXPERTS THAT CAN HELP US EVALUATE THESE REPORTS AND EVALUATE THESE BODIES PROPERLY, ASIDE FROM THE STAFF AND EXECUTIVE LIAISONS THAT ARE ALREADY PART OF THIS PROCESS.

AND WE'RE THINKING THOSE REVIEW TEAMS MIGHT BE A, A SMALL GROUP OF CITY STAFF AND COUNCIL STAFF THAT HAVE SUBJECT MATTER EXPERTISE IN THOSE SPECIFIC POLICY AREAS.

UM, AND THEN I THINK THE SECOND THING IS THAT WE NEED TO PROVIDE MORE WAYS FOR THE PUBLIC TO ENGAGE IN THIS PROCESS, UH, BEYOND, UH, WHAT WE DID DURING THE PILOT.

AND WE PLAN ON WORKING WITH AUSTIN COMMUNICATIONS AND ENGAGEMENT, UH, TO SEE WHAT THEY RECOMMEND AND HOW WE CAN IMPROVE THAT PROCESS, UH, MOVING FORWARD.

AND THEN THE LAST THING IS THAT THE PROCESS JUST NEEDS TO BE LONGER.

UH, WHICH WE WERE ALWAYS PLANNING FOR AN ANNUAL REVIEW CYCLE, BUT I THINK IT, WE DEFINITELY LEARNED THAT, YOU KNOW, TWO OR THREE MONTHS ISN'T LONG ENOUGH TO COLLECT THIS DATA DURING A REVIEW PROCESS.

UM, BUT IF WE WERE DOING A ANNUAL REVIEW SCHEDULE, WE'D START IN JANUARY AND THEN WE'D GIVE THE BOARDS AND COMMISSIONS THAT WERE BEING REVIEWED THAT YEAR UNTIL THE END OF JULY TO CONDUCT THEIR SELF EVALUATIONS, TO COLLECT PUBLIC INPUT FOR US TO DO ALL OF OUR LEGAL CONSIDERATIONS, COLLECT ALL THE QUANTITATIVE AND QUALITATIVE DATA.

AND ACTUALLY FOR THE BOARDS AND COMMISSIONS THAT ARE IN CITY CODE ALREADY, THEY HAVE AN EXISTING DEADLINE AT, UH, THE END OF JULY TO SUBMIT THEIR ANNUAL REPORT.

SO THIS ALIGNS WITH THE TIMEFRAME THAT THEY'RE USED TO, UH, BEING REVIEWED ON.

UM, AND THEN COMPILATION OF THESE REPORTS WOULD HAPPEN IN AUGUST, MAYBE INTO SEPTEMBER, DEPENDING ON WHAT THE UH, YEAR LOOKS LIKE AND HOW MANY ARE BEING REVIEWED THAT YEAR.

THE, UH, REVIEW TEAMS THAT WE WOULD CREATE WOULD EVALUATE THOSE REPORTS AND COME UP WITH THEIR INITIAL RECOMMENDATIONS AFTER THAT.

AND THAT WOULD ALIGN VERY NICELY FOR THE AUDIT AND FINANCE COMMITTEE TO HAVE THESE REPORTS ANNUALLY IN Q4.

SO THAT'S KIND OF WHAT THE CYCLE WOULD LOOK LIKE BASED ON WHAT WE LEARNED IN THIS FRAMEWORK.

SO OUR NEXT STEPS ARE, ONE, TO INCORPORATE WHAT WE LEARNED, AND OF COURSE, ANY FEEDBACK THAT YOU HAVE TODAY INTO THE FRAMEWORK AND INTO OUR PROCESS.

UM, AND THEN WE NEED TO CREATE A SCHEDULE FOR REGULAR ANNUAL REVIEW.

UH, AND WE'RE THINKING THAT WE MIGHT ESTABLISH A FIVE YEAR CYCLE.

SO ANY BOARDS OR COMMISSIONS THAT ARE REVIEWED ON YEAR ONE WON'T BE REVIEWED AGAIN UNTIL YEAR FIVE, UH, YEAR SIX.

AND THAT GIVES ENOUGH TIME FOR THE BOARD AND COMMISSION TO COMPLETE MEANINGFUL WORK DURING THAT TIME AND ALSO FOR US TO COLLECT ENOUGH DATA TO EVALUATE THEM AND IF THERE ARE ANY VACANCIES OR ISSUES MEETING QUORUM THAT CAN BE ADDRESSED THROUGHOUT THOSE FIVE YEARS.

UM, AND, BUT I THINK BEFORE WE CREATE THAT SCHEDULE, WE NEED TO FIRST COMPILE A LIST OF THE BOARDS AND COMMISSIONS THAT ARE GONNA BE PART OF THIS PROCESS MOVING FORWARD.

AND THAT WOULD MAINLY INCLUDE THE BODIES LISTED IN CITY CODE CHAPTER TWO, ONE THAT ARE IN OUR CODE.

BUT IT COULD ALSO EXTEND TO OTHER BODIES THAT AREN'T IN CITY CODE, BUT, UH, ARE LISTED, ARE APPROVED BY RESOLUTION.

AND A A GOOD EXAMPLE OF THAT IS THE BICYCLE ADVISORY COUNCIL AND THE PEDESTRIAN ADVISORY COUNCIL THAT WERE LISTED IN APPENDIX A OF THIS RESOLUTION.

THEY'RE NOT IN CODE, BUT THEY WERE LISTED IN APPENDIX A.

SO WE ARE PRETTY SURE YOU WANT THOSE REVIEWED.

SO WE JUST NEED TO AGREE ON WHAT THAT LIST IS GONNA BE SO THAT WHEN WE GROUP THE BOARDS AND COMMISSIONS BY POLICY AREA AND WE CREATE THIS SCHEDULE, WE'RE INCLUDING ALL THE ONES THAT YOU'D LIKE AS PART OF THIS PROCESS.

AND THEN TO DO THIS RIGHT AND CONSISTENTLY EVERY YEAR, UM, YOU KNOW, WE NEED TO OUTLINE THE STAFF RESOURCES NEEDED TO MANAGE THIS PROCESS EFFICIENTLY.

AND FINALLY, WE'RE, WE'RE GONNA NEED TO COME BACK TO YOU TO GET YOUR APPROVAL NOT ONLY ON THE LIST THAT WE CREATE THE GROUPINGS BY POLICY AREA OR SUBJECT MATTER, BUT ALSO WHICH GROUPINGS YOU'D LIKE TO PRIORITIZE REVIEW OF FIRST.

SO WHICH BOARDS OR COMMISSIONS DO WE WANNA REVIEW IN YEAR ONE, YEAR TWO, YEAR THREE, FOUR, AND FIVE, ET CETERA.

UM, IF WE WANNA LAUNCH THIS PROCESS IN JANUARY OF 2026.

SO THANKS FOR HAVING US AND, UH, LETTING US COME BACK TO GIVE YOU AN UPDATE.

AND STEPHANIE AND I ARE HAPPY TO ANSWER ANY QUESTIONS.

THANK Y'ALL.

THANKS FOR THE THOROUGHNESS AND, AND THE REPORT.

ANY ANY COMMENTS OR

[00:30:01]

QUESTIONS? YES, COUNCIL MEMBER UCHIN.

YEAH, TOTALLY UNDERSTOOD.

MAYOR, YOU ALLUDED TO, UH, A COUPLE OF TIMES, BOTH IN THE NEXT STEPS.

I THINK IN EARLIER, UH, THE AMOUNT OF STAFF TIME THAT IT TOOK TO COMPILE EVERYTHING.

I KNOW IT WAS A, A, YOU KNOW, A SMALLER WINDOW THAT IT SOUNDS LIKE YOU WOULD'VE PREFERRED, PREFERRED EXTENDING OUT TO A YEAR.

BUT THE ONE THING I, I DON'T HAVE ANY SENSE OF IS, I THINK PART OF THE REASON WE UNDERTOOK THIS PROCESS WAS TO FIGURE OUT HOW TO SORT OF OPTIMIZE PEOPLE'S TIME, RIGHT? HOW TO NOT HAVE PEOPLE SERVE ON BOARDS AND COMMISSIONS THAT AREN'T, ARE DUPLICATIVE OR NOT CREATING A LOT OF VALUE.

UH, BUT I ALSO WORRY THAT IF WE'RE SPENDING A TON OF STAFF TIME ON AN EVALUATION PROCESS, THAT WOULD BE COUNTER THE ORIGINAL OBJECTIVE.

SO DO YOU HAVE ANY SENSE OF WHAT'S REALLY INVOLVED IN EXECUTING THIS? 'CAUSE WE'RE ALSO ASKING, NOT JUST OF YOU ALL, BUT OF COMMISSIONS THEMSELVES TO ADD MORE RESPONSIBILITY TO THEIR WORK AS PART OF THEIR OWN SELF-EVALUATION.

CAN YOU EXPAND ON THAT? I THINK WHAT WE SAW DURING THE PILOT PROGRAM IS FOR THE CITY CLERKS STAFF, WE HAD FOUR FULL-TIME EMPLOYEES WORKING ON THIS REPORT FOR ABOUT THREE AND A HALF WEEKS.

SO THAT WAS JUST A, A GROUP OF FOUR AND IT WAS A CONDENSED PERIOD OF TIME.

SO I'M IMAGINING IF WE CONTINUE THE ANNUAL PROCESS, HOW WE OUTLINED IT WOULD BE KIND OF A SEASONAL SITUATION WHERE DURING THE SUMMER WE WOULD NEED SOMEONE PROBABLY FOCUSED ON THIS FULL-TIME FOR A COUPLE OF MONTHS.

SO THAT'S AS FAR AS LIKE THE OFFICE OF THE CITY CLERK STAFF.

WE ALSO HAVE TO WORK WITH THE LAW DEPARTMENT, AND I KNOW IT TOOK THEM A COUPLE WEEKS TO COMPILE.

AND THEN WE ALSO COORDINATE WITH THE CITY MANAGER'S OFFICE.

SO THAT'S ON THE STAFF SIDE.

WE, WE HAD AN INITIAL MEETING WITH THE FOUR PILOT, THE CHAIRS AND THE STAFF LIAISONS TO GO OVER THIS.

AND THEY WERE SO WONDERFUL TO WORK WITH.

SO I JUST NEED TO GET THAT OUTTA THE WAY.

THEY WERE SO WILLING AND SO EAGER AND THEY OFFERED A LOT OF, UM, SUPPORT AND HELP.

AND I THINK THAT WAS A CONCERN THAT THEY HAD, BUT IT WAS MOSTLY DUE, I THINK, TO THE CONDENSED TIME.

THEY ALL SEEMED FAIRLY EAGER TO BE A PART OF THIS.

THEY WERE WILLING TO DO THIS.

SO I DON'T SEE IT AS A STRAIN ON THE BOARDS AND COMMISSIONS AT THIS POINT, ESPECIALLY SINCE THE ONES THAT ARE OUTLINED AS JUST MENTIONED IN CHAPTER 2.1, ARE ALREADY REQUIRED TO KIND OF DO A VERY SIMILAR ANNUAL EVALUATION.

WE'RE JUST KIND OF TRYING TO MAKE IT MORE, UH, HELPFUL AND, AND UNIVERSAL.

SO ON THAT SIDE, I DON'T SEE AS MUCH THEY WERE, WERE STILL KIND OF CURIOUS ABOUT THE PUBLIC INPUT PIECE.

I KNOW THAT THERE WAS A LITTLE BIT, UH, NOT NECESSARILY FRUSTRATION, BUT THEY WEREN'T, THEY WEREN'T EXACTLY SURE THE COMMISSIONS WEREN'T EXACTLY SURE HOW TO ENGAGE THE PUBLIC IN THAT PROCESS.

AGAIN, HOPING OVER AN EXTENDED PERIOD OF TIME WE COULD IDENTIFY BETTER WAYS TO DO THAT, THAT WOULD MAYBE RELIEVE SOME OF THE STRESS.

HOPEFULLY THAT ANSWERS SOME OF YOUR QUESTIONS AS WELL.

YEAH, I HAVE A, A MUCH BETTER SENSE OF KIND OF WHAT WAS COMMITTED TO THIS DURING THAT PROCESS.

AND DO YOU EXPECT THAT THAT'S GONNA SORT OF, YOU MENTIONED TRANSLATING OUT TO A YEAR RATHER THAN HAVING FOUR FULL-TIME PER PEOPLE FOR THREE AND A HALF WEEKS, FOR INSTANCE, ON YOUR END, THAT WOULD JUST BE A SINGLE PERSON WORKING ONE SEASON DURING THE SUMMER.

THAT'S WHAT I'M IMAGINING RIGHT NOW.

AND I THINK THAT'S WHY IN OUR REPORT WE SAID WE WANNA PUT TOGETHER WHAT WE THINK WE NEED FOR RESOURCES.

ALSO.

I THINK WE DO NEED TO KIND OF SEE WHAT THAT MIGHT LOOK LIKE.

'CAUSE RIGHT NOW THE CLERK'S OFFICE IS DEFINITELY AT CAPACITY, SO I COULDN'T IDENTIFY A SPECIFIC INDIVIDUAL THAT COULD DO THAT.

BUT I THINK THAT WE COULD TAKE, WE COULD FIND SOMEONE OR MAYBE, YOU KNOW, WE WERE MERGING A POSITION OR SOMETHING TO ALLOW FOR AN OPPORTUNITY THAT DURING THOSE SUMMER MONTHS, SOME ONE INDIVIDUAL COULD COMPLETE THAT.

COUNCILMAN B JUST ONE KIND OF COMMENT REQUEST AS THIS PROCESS GOES FORWARD, WHEN WE EVER, WHEN, WHEN THAT REPORT COMES TO US, UM, A CLEAR RECOMMENDATION OF EITHER YEAH, CONTINUE AS IS, YOU KNOW, CHANGE THE SCOPE, MERGE WITH ANOTHER, OR ELIMINATE BUT SOME, A, A A TRUE RECOMMENDATION INSTEAD OF, YOU KNOW, HERE I UNDERSTAND IT'S LIMITED, BUT LIKE POTENTIALLY MERGING OR POTENTIALLY CHANGING THAT DOESN'T REALLY HELP US.

WE NEED TO KNOW WHAT THE RECOMMENDATION IS.

AND I THINK ONE OF THE LIMITATIONS WAS SUBJECT MATTER EXPERTISE IN WHATEVER POLICY AREA THE BORDER COMMISSION WAS, UH, ADDRESSING.

AND SO BECAUSE OF THE PERIOD OF THE PILOT, WE WEREN'T ABLE TO, WE HAD THE IDEA AFTER WE LEARNED, OH, WE'RE NOT SUBJECT MATTER EXPERTS.

WE CAN'T EVALUATE IF THEY'RE MEETING THEIR MANDATE OR IF THERE ARE ANY GAPS.

SO THAT'S WHY THE RECOMMENDATION TO HAVE THE THESE GROUPS, UH, REVIEW TEAMS THAT WOULD BEING MADE OF CITY COUNCIL STAFF AND UM, AND CITY OF AUSTIN STAFF HELP US MAKE THAT EVALUATION.

UM, SO TOTALLY UNDERSTOOD AND THAT WILL BE PART OF THE YEARLY REVIEW PROCESS.

GOOD.

THANK Y'ALL.

WELL, YEAH, COUNCIL MEMBER VALEN, A A QUICK QUESTION ON THE, ON THE PILOT FRAMEWORK REVIEW WITH ALL BODIES NOT AS INACTIVE, THOSE BODIES, HAVE THOSE BODIES BEEN, YOU ENDED OR

[00:35:01]

I DON'T KNOW.

AGAIN, I'M NOT SURE WHAT THE, THE FRAMEWORK WAS, BUT I KNOW THAT IN THE RESOLUTION IN THE CONVERSATIONS, WE'VE IDENTIFIED A BUNCH OF COMMISSIONS THAT HAVE EITHER ACCOMPLISHED THEIR PURPOSE OR KIND OF FIZZLED OUT OR WHATEVER THE CASE MAY BE.

UH, ARE THOSE STILL OFFICIALLY ON THE BOOKS RIGHT NOW? SO ALL OF THE ONES THAT WE LISTED AS INACTIVE AND ARE ON THE REPORT, WE DID ANOTHER CHECK.

WE DID ANOTHER RUN THROUGH, WE CONFIRMED WITH THE, THE LAW DEPARTMENT AND ALL OF THOSE ARE CONSIDERED COMPLETELY INACTIVE.

SO WE DID THE RECOMMENDATIONS ON THAT INACTIVE SHEET IS THAT WE GO AHEAD AND WE MOVE ALL OF THOSE WEBSITES TO AN INACTIVE SITUATION SO THAT IT'S CLEARLY IDENTIFIED ON THE WEBSITE THAT THEY'RE INACTIVE, BUT WE'RE MAINTAINING ALL OF THEIR RECORDS FOR ARCHIVAL PURPOSES.

BUT WE DIDN'T FIND A SINGLE ONE THAT IS STILL MEETING AND THEY HAVEN'T MET FOR AT LEAST TWO YEARS.

AND THAT WAS KIND ANOTHER THING THAT WE POINTED OUT.

WE REALIZED WHEN WE WERE DOING THIS, WE DIDN'T HAVE AN OFFICIAL, WHAT DOES IT MEAN TO BE INACTIVE? 'CAUSE VERY FEW OF THEM HAVE FORMAL, THERE'S ONLY TWO THAT HAD SOME KIND OF A FORMAL ACTION TO SAY THEY'RE DISSOLVED.

MM-HMM .

THE REST JUST HAVEN'T BEEN MEETING.

SO WE WERE RECOMMENDING AFTER TWO YEARS OF INACTIVITY OR NOT MEETING THAT WE CONSIDER THAT BODY INACTIVE.

I MEAN THAT MAKES A, A LOT OF, UH, SENSE TO ME.

BUT, SO FOR MOST OF THESE, AND THERE IS NO COUNCIL ACTION NECESSARY, THESE WERE, UH, UH, YOU KNOW, FORMED NOT BY ORDER OF COUNSEL, BUT THROUGH SOME OTHER, UH, SOURCE.

CORRECT.

NONE OF THEM REQUIRE ANY OFFICIAL COUNSEL ACTION EXCEPT YOU MENTIONED TWO THAT DO, OR TWO THAT DID.

THERE WAS THE, UH, THE TRAVIS AUSTIN, TRAVIS COUNTY EMS ADVISORY BOARD.

THERE WAS, UH, AN ACTUAL, I BELIEVE IT WAS A RESOLUTION THAT THAT DISSOLVED THEM.

AND THEN I'M, I'M BLANKING ON THE OTHER ONE, BUT HAD SOME KIND OF FORMAL NOTICE.

I DON'T EVEN KNOW IF THE COUNCIL DID IT, BUT THERE WAS SOME KIND OF, 'CAUSE MOST OF THEM ARE KIND OF INTERGOVERNMENTAL OR ASSOCIATED BODIES.

GOT IT.

BUT THOSE HAVE ALREADY BEEN, UH, TAKEN CARE OF.

CORRECT.

UH, IN TERMS OF ANY LEGAL ACTION THAT WE NEEDED TO DO? CORRECT.

BEFORE WE GO TO ITEMS FIVE, SIX, AND SEVEN, WHAT I WOULD, UH, RECOMMEND WE DO RIGHT NOW IS WE GO TO ITEM NUMBER NINE, WHICH IS AN EXECUTIVE SESSION.

THANKS COUNCIL MEMBERS, UM, AND THANK YOU ALL, REALLY APPRECIATE WHAT YOU'VE DONE.

SO THANKS.

UM, MEMBERS,

[Executive Session]

IT'D BE A BRIEF EXECUTIVE SESSION, BUT TO GET US A, A, A MOMENT TO DISCUSS, UH, IN A CLOSED SESSION, THESE APPOINTMENTS.

AND SO UNLESS THERE'S OBJECTION, UH, WE WILL GO INTO AN EXECUTIVE SESSION FOR A DISCUSSION REGARDING CANDIDATES FOR APPOINTMENTS TO RETIREMENT SYSTEM BOARDS.

UH, AND THOSE MAY INCLUDE THE AUSTIN POLICE RETIREMENT SYSTEM BOARD, THE AUSTIN FIREFIGHTERS RETIREMENT FUND BOARD OF TRUSTEES, AND THE CITY OF AUSTIN EMPLOYEES RETIREMENT SYSTEM BOARD.

UH, WE WILL BE DOING THIS PURSUANT TO SECTION 5 5 1 0 7 4 OF THE TEXAS GOVERNMENT CODE, WHICH RELATES TO PERSONNEL MATTERS.

IS THERE ANY OBJECTION WITHOUT OBJECTION? WE WILL GO INTO EXECUTIVE SESSION AT 10:08 AM UH, FOLKS, I ANTICIPATE THIS IS ABOUT A 15 MINUTE AND THEN WE'LL BE BACK OUT.

THANKS.

ALRIGHT.

UH, WE ARE OUT OF EXECUTIVE SESSION IN THE EXECUTIVE SESSION.

WE, UM, WE VISITED REGARDING, UM, APPOINTMENTS TO VARIOUS EMPLOYEE RETIRE VARIOUS APPOINTMENTS TO RETIREMENT SYSTEM BOARDS, INCLUDING THE, UH, POLICE RETIREMENT SYSTEM BOARD, THE AUSTIN FIREFIGHTERS RETIREMENT FUND BOARD, AND THE CITY OF AUSTIN EMPLOYEES RETIREMENT SYSTEM BOARD, PURSUANT TO SECTION 5 5 1 0 7 4 OF THE TEXAS GOVERNMENT CODE.

UH, IT IS 10 20 AND I WILL CALL BACK TO ORDER, UH, THE AUDIT AND FINANCE COMMITTEE OF THE AUSTIN CITY COUNCIL, UH, IN CITY COUNCIL CHAMBERS MEMBERS.

WHAT WE'LL DO IS WE'LL GO IN ORDER HERE.

UH, THESE ARE RECOMMENDATIONS THAT WE WOULD MAKE TO THE FULL, UH, CITY COUNCIL ON ITEM NUMBER FIVE.

[5. Discussion and possible action regarding the re-appointment of Dr. Michael Granof to the Austin Police Retirement System board.]

IT IS, UH, A RECOMMENDATION OF THE REAPPOINTMENT OF DR. MICHAEL OL TO THE AUSTIN POLICE RETIREMENT SYSTEM BOARD OF THE VICE CHAIR ALTER MOVES THAT WE MAKE THAT RECOMMENDATION TO THE ENTIRE CITY COUNCIL.

IT IS SECONDED BY COUNCIL MEMBER VELA.

IS THERE DISCUSSION? HEARING NONE WITHOUT OBJECTION.

THAT ITEM IS APPROVED AND WILL BE, THAT RECOMMENDATION WILL BE MADE WITH THE MAYOR PRO TIM.

UH, OFF THE DA.

ITEM NUMBER SIX

[6. Discussion and possible action regarding candidates for the Austin Firefighters Retirement Fund Board of Trustees.]

IS A POTENTIAL RECOMMENDATION TO THE OFFICER FIREFIGHTERS RETIREMENT FUND BOARD OF TRUSTEES, UH, COUNCIL MEMBER UCHIN MOVES THAT GIA LEE BE RECOMMENDED TO THE FULL COUNCIL BY THE, THE AUDIT AND FINANCE COMMITTEE.

IT IS SECONDED BY COUNCIL MEMBER ALTER, UH, IS THERE A DISCUSSION OR OBJECTION? WITHOUT OBJECTION.

GIA LEE WILL BE RECOMMENDED TO THE ENTIRE CITY COUNCIL, UH, AND WITH THE MAYOR PRO TIM, UH, OFF THE DAIS.

ITEM NUMBER SEVEN RELATES

[7. Discussion and possible action regarding the re-appointment of Dick Lavine to the City of Austin Employees Retirement System board.]

TO THE POTENTIAL REAPPOINTMENT OF DICK LEVINE TO THE CITY OF AUSTIN EMPLOYEES RETIREMENT SYSTEM BOARD.

UH, COUNCIL MEMBER ALTER MOVES THAT, THAT RECOMMENDATION BE MADE TO THE ENTIRE CITY COUNCIL.

IT IS SECONDED BY COUNCIL MEMBER UCHIN.

IS THERE ANY DISCUSSION OR OBJECTION? HEARING NONE, UH, WITHOUT OBJECTION, THAT RECOMMENDATION WILL BE MADE TO THE ENTIRE, UH,

[00:40:01]

AUSTIN CITY COUNCIL.

THANK Y'ALL VERY MUCH.

THAT WILL NOW TAKE

[8. City Auditor’s Integrity Unit annual report. [Brian Molloy, Chief of Investigations- Office of the City Auditor].]

US TO ITEM NUMBER EIGHT, WHICH ARE BRIEFINGS, AND WE WILL TURN TO, UH, BRIAN MALLOY, THE CHIEF OF INVESTIGATIONS FOR THE OFFICE OF THE CITY AUDITOR TO GIVE US THE ANNUAL REPORT.

DOCUMENT IT IN A MEMO THAT GETS SHARED WITH THE RELEVANT CITY DEPARTMENT SO THAT THEY KNOW WHAT WE DID IN THE INVESTIGATION AND WHAT WE FOUND, AND THEN THEY CAN TAKE WHATEVER STEPS THEY, THEY DEEM NECESSARY AFTER THAT, FOCUSING ON THE ONES THAT DID TURN INTO A PUBLIC REPORT, UM, IN EACH CASE, UH, THAT THAT PUBLIC REPORT WAS DOCUMENTED, IT'S PUT ON OUR WEBSITE.

COUNCIL MEMBERS.

UH, AGAIN, I'M BRIAN MALLOY.

I'M THE CHIEF OF INVESTIGATIONS AT THE AUSTIN CITY OTS OFFICE, AND I'M HERE TO TALK ABOUT THE INTEGRITY UNIT AND OUR INVESTIGATIVE ACTIVITIES OVER FISCAL YEAR 2025.

UM, COULD YOU ADMIT, THERE WE GO.

ALL RIGHT.

UH, JUST QUICK AND AGENDA ABOUT WHAT I'M GONNA TALK ABOUT TODAY.

THE ALLEGATION TRENDS AS WE SAW THEM COME THROUGH FOR FISCAL YEAR 25 AND THE INVESTIGATIONS WE COMPLETED.

I'LL FOLLOW UP WITH WHAT INVESTIGATIONS WE HAVE ONGOING.

SO FISCAL YEAR 25 WAS A VERY BUSY YEAR FOR MY TEAM.

WE HAD 404 ALLEGATIONS COME IN.

THIS WAS A STEADY STREAM OVER THE COURSE OF THE YEAR.

IF Y'ALL REMEMBER, IN APRIL, I GOT TO PRESENT BEFORE THIS COMMITTEE, AND WE WERE JUST OVER 200 ALLEGATIONS AT THAT TIME, AND WE PROJECTED IF IT STAYED ON BASE, IT WOULD HIT 400.

LO AND BEHOLD, IT HIT 400.

NOW THAT'S A 6% INCREASE OVER THE PREVIOUS YEAR WHERE WE WERE AT THREE 80.

AND A SIGNIFICANT INCREASE OVER THAT, UH, PRIOR THREE YEAR AVERAGE, WHICH WAS 332 ALLEGATIONS PER YEAR.

NOW, WHAT HAPPENS WITH THOSE 400 FOURS? THEY COME IN, WE DO A TRIAGING EXERCISE WHERE WE, WE LOG THEM AND THEN WE DETERMINE WHOSE JURISDICTION, UH, THEY BELONG IN BASED ON WHAT'S ALLEGED.

AND THIS NUMBER HAS BEEN REALLY CONSISTENT SINCE I'VE BEEN THE CHIEF OF INVESTIGATIONS STARTING ABOUT SEVEN YEARS AGO, WHERE ONE THIRD OF THE ALLEGATIONS THAT COME IN ARE WITHIN MY TEAM'S JURISDICTION.

SO THEY'RE THE TYPICAL FRAUD, WASTE ABUSE CITY CODE VIOLATIONS THAT MY TEAM CAN LOOK AT.

THE REMAINING TWO THIRDS ARE OUTSIDE OF JURISDICTION WITH THE BULK OF THOSE BEING HR RELATED ISSUES OR OPERATIONAL ISSUES, THOSE END UP GETTING REFERRED TO THE HUMAN RESOURCES DEPARTMENT OR CITY MANAGEMENT IN THE OTHER CITY DEPARTMENTS.

ALL RIGHT.

HOW DO PEOPLE REPORT TO US? UH, A KEY TO HAVING A GOOD ETHICAL STRUCTURE IN THE CITY IS LETTING PEOPLE REPORT, TEACHING THEM HOW TO REPORT AND MAKING IT VERY EASY FOR THEM TO REPORT THEIR CONCERNS.

SO ONE WAY WE TRY TO MAKE IT EASY, IT'S TO GIVE PEOPLE A LOT OF DIFFERENT WAYS TO REPORT TO OUR OFFICE.

THE MOST COMMON WAY WITH 58% OF THE PEOPLE REPORTING TO US, UH, CHOOSING IT, IS THE ONLINE REPORTING FORM.

THAT'S A REALLY GREAT WAY TO REPORT TO OUR OFFICE 'CAUSE IT ACTUALLY HAS A LOT OF QUESTION PROMPTS.

SOMEONE MIGHT HAVE A CONCERN BUT NOT REALIZE THEY'RE NOT TELLING US ALL THE MOST USEFUL INFORMATION.

IF THEY FILL OUT EVERYTHING IN THE ONLINE REPORTING FORM, THEY'LL GIVE US A LOT OF USEFUL INFORMATION TO KICK OFF OUR INVESTIGATION.

THAT SAID, WE'LL TAKE A REPORT IN ANY OF OUR OTHER REPORTING CHANNELS.

THE NEXT MOST COMMON IS ACTUALLY DIRECT INVESTIGATOR CONTACT.

UM, SO THAT MEANS SOMEONE EITHER EMAILS OR CALLS ONE OF THE INVESTIGATORS ON MY TEAM OR MYSELF TO REPORT THEIR CONCERNS.

UH, WE ALSO HAVE A DEDICATED EMAIL ADDRESS WHERE PEOPLE CAN REPORT TO US.

AND THEN WE HAVE A WHISTLEBLOWER HOTLINE, A PHONE NUMBER PEOPLE CAN CALL AS WELL.

THOSE WERE THE NEXT TWO MOST COMMON WAYS PEOPLE REPORTED TO OUR OFFICE.

AND, UM, EXCEPT FOR DIRECT INVESTOR CONTACT WHERE, YOU KNOW, WE'D OBVIOUSLY KNOW WHO THE INDIVIDUAL WAS.

YOU COULD USE ANY OF THE OTHER THREE METHODS AND REPORT ANONYMOUSLY, AND THAT'S SOMETHING MOST PEOPLE REPORTING CONCERNS REALLY V UH, VALUE.

AND AGAIN, FOR, UH, SEVEN YEARS IN A ROW NOW, WE'VE HAD A MAJORITY OF THE PEOPLE REPORTING TO OUR OFFICE CHOOSING TO DO SO ANONYMOUSLY.

ALL RIGHT, WHERE ARE THE ALLEGATIONS COMING IN ACROSS THE CITY? UH, ONE WAY WE LIKE TO LOOK AT THIS IS ALLEGATIONS PER 1000 EMPLOYEES TO GET A BETTER APPLES TO APPLES COMPARISON.

AND THESE ARE THE DEPART, UH, LARGE DEPARTMENTS IN THE CITY FOR, UH, THAT WHEN WE DO THAT PER 1000 EMPLOYEES, UH, COMPARISON, WE SEE WHO HAS THE MOST ALLEGATIONS COMING IN.

RIGHT NOW, IT'S FACILITIES MANAGEMENT FOLLOWED BY ANIMAL SERVICES AND THEN FLEET MOBILITY, UM, CITY ATTORNEY'S OFFICE, HUMAN RESOURCES, AND, UH, PUBLIC LIBRARY.

AND, UH, JUST FOR COMPARISON, THE WHOLE CITYWIDE AVERAGE, IF YOU LOOKED AT ALLEGATIONS PER 1000 EMPLOYEES ACROSS THE WHOLE CITY, THAT'S ABOUT 15.

THAT'S VERY CONSISTENT WITH WHAT WE SAW LAST YEAR.

AND LAST YEAR WAS THE FIRST FISCAL YEAR WHERE WE, WE STARTED DOING THIS ALLEGATIONS PER 1000 EMPLOYEES.

AND WHAT WE CAN DO WITH THIS, WITH THIS NUMBER IS, UM, SORT OF TAKE THIS, UH, RELATIVE SCORE AND SHARE IT WITH DEPARTMENT LEADERSHIP SO THAT THEY CAN TAKE NEXT STEPS ON, UM, HOW THEY WANT TO ADDRESS THE CONCERNS OF THEIR DEPARTMENT.

I'VE ACTUALLY HAD ONE OF THE DIRECTORS, UH, FROM ONE OF THESE DEPARTMENTS REACH OUT YESTERDAY WANTING TO TALK ABOUT THE APRIL NUMBERS.

AND I GOT TO TELL THEM, WELL, WE'RE GONNA HAVE FULL YEAR NUMBERS AND WE CAN HAVE A CONVERSATION BASED ON WHAT I'VE SEEN FOR THE FULL FISCAL YEAR.

NOW, ALL RIGHT, MOVING FROM ALLEGATIONS TO INVESTIGATIONS, WE COMPLETED, THIS IS THE SUBSET OF WHAT'S COME INTO OUR OFFICE THAT MY TEAM GOT TO INVESTIGATE, AND WHERE WE ENDED UP FINDING EVIDENCE OF A MATERIAL VIOLATION OF CITY CODE.

UH, WE COMPLETED 11 INVESTIGATIONS THIS YEAR.

UH, EIGHT OF THEM RESULTED IN A SUBSTANTIATED FINDING OF A MATERIAL VIOLATION.

THE REMAINING THREE, WE HAD ONE THAT WAS INCONCLUSIVE, ONE THAT WAS UNSUBSTANTIATED, AND ONE WHERE WE FOUND SOME MISUSE OF CITY RESOURCES.

BUT THE LEVEL, UH, WAS SO LIMITED, OR IT WAS SO MINOR IN SCOPE THAT IT WASN'T A MATERIAL VIOLATION OF CITY CODE.

AND, AND CITY CODE ACTUALLY DEFINES THIS SORT OF DI MINIMUS MISUSE OF CITY RESOURCES.

THAT WAS THE CASE HERE.

IN ALL THREE OF THOSE CASES, WHILE THERE'S NOT A PUBLIC REPORT, WE

[00:45:01]

AND WE ALSO INCLUDE, UH, ON, ON THE SHEET THE ACCOUNTABILITY ACTION THAT WAS TAKEN.

WE ASKED DEPARTMENT DIRECTORS OR CITY MANAGEMENT, UM, WHO RESPOND TO OUR REPORT TO TELL US WHAT SORT OF ACCOUNTABILITY ACTION THEY CAN TAKE.

AND THEN WE DOCUMENT IT FOR OUR RECORDS.

FOR THE MAJORITY OF OUR CASE, OR FOR ALL OF OUR CASES THAT WENT CITY MANAGEMENT, THEY AGREED WITH OUR FINDINGS AND THEY TOOK ACCOUNTABILITY ACTION.

AND THE MOST COMMON ACCOUNTABILITY ACTION IS EMPLOYEE SEPARATION.

SOMETIMES THAT'S ACTUALLY CITY MANAGEMENT DOESN'T HAVE TO DO THAT.

THE RELEVANT EMPLOYEE JUST DECIDES TO RESIGN THEIR EMPLOYMENT AT SOME POINT DURING THE INVESTIGATION RATHER THAN MAKING CITY MANAGEMENT MAKE THAT DECISION.

ALL RIGHT.

WHAT ARE WE STILL LOOKING INTO RIGHT NOW? RIGHT NOW WE HAVE NINE OPEN INVESTIGATIONS.

THEY'RE ACROSS FIVE DIFFERENT CITY DEPARTMENTS AND THEY'RE FOCUSING ON THE CORE ISSUES THAT MY TEAM HAS EXPERTISE IN INVESTIGATING, WHICH ARE FRAUD, ABUSE, MISUSE, AND THEFT.

WE ALSO HAVE ONE OPEN DETECTION PROJECT, WHICH HAS BEEN INSPIRED BY ONE OF OUR INVESTIGATIONS THAT'S ABOUT TO COMPLETE.

UH, WE'VE HAD SOMEONE, UH, MISUSING THEIR PRO CARD AND WE THOUGHT HOW THIS PERSON GOT AWAY WITH IT.

YOU KNOW, WE HAVE A BUNCH OF, WE HAVE, UH, SEVERAL HUNDRED OTHER PRO CARD HOLDERS IN THE CITY.

WHAT IF SOMEONE ELSE IS DOING THAT? SO WE LOOKED AT HOW THIS PERSON WAS, UM, UH, MISUSING THEIR PRO CARD AND CAME UP WITH SOME TESTS TO SEE IF WE CAN FIND ANYBODY ELSE DOING THAT IN THE CITY.

THAT, UH, DETECTION PROJECT IS, IS MOVING ALONG AND THAT'LL WRAP UP IN THE NEXT FISCAL YEAR.

UH, WITH THAT SAID, I'M HAPPY TO TAKE ANY QUESTIONS YOU MIGHT HAVE.

AND THEN FOR ANYONE WATCHING TODAY, HERE'S OUR HOTLINE NUMBER, HERE'S THE EMAIL ADDRESS, AND, UM, THAT'S WHERE YOU CAN FIND OUR ONLINE REPORTING FORM.

IF YOU HAVE ANY CONCERNS IN MIND THAT YOU WANNA SHARE WITH MY TEAM.