* This transcript was created by voice-to-text technology. The transcript has not been edited for errors or omissions, it is for reference only and is not the official minutes of the meeting. [CALL TO ORDER] [00:00:05] 3:00 PM UM, I WANNA WELCOME YOU TO THE CPRC DECEMBER, UH, MEETING. THIS IS A SPECIAL CALL MEETING. SINCE WE MISSED, UH, OUR REGULAR MEETING, UH, LAST FRIDAY. I'M GONNA START BY CALLING, UH, ATTENDANCE. COMMISSIONER GRAVES. I'M PRESENT. COMMISSIONER HARRIS. PRESENT. COMMISSIONER EUGENE PRESENT. COMMISSIONER FRANCO. COMMISSIONER DE LA PASS. COMMISSIONER RUSSELL PRESENT. COMMISSIONER FLOOD. COMMISSIONER PETERMAN. PLEASE JUST KEEP SAYING PRESENT. PETERMAN PETERMAN. I'M PRESENT. COMMISSIONER PENA PRESENT. AND, UH, WE HAVE TWO OTHER COMMISSIONERS. COMMISSIONER FELTON. IT'S NOT HERE. NOT HERE YET. AND COMMISSIONER POWELL THERE TWO NEWLY APPOINTED. HOPE ONE OF THEM, UH, GETS TO JOIN US. OKAY. SO TO START WITH, I'D LIKE TO KNOW IF, ARE THERE ANY, UH, PUBLIC COMMUNICATION? ANYBODY SIGN UP FOR PUBLIC COMMUNICATION? RYAN, COULD YOU CHECK, PLEASE? NOPE, THAT'S THE CASE. OKAY. WELL, I'D LIKE TO START [APPROVAL OF MINUTES] BY APPROVALS OF THE MINUTES OF OUR LAST MEETING. IT'S OCTOBER 10TH, 2025. I HAVE MOTION TO APPROVE. I SECOND THAT. MOTION. MOTION. PERFECT. SO, UM, CAN SEE, VOTE ON THIS. ALL IN FAVOR OF APPROVING THE LAST, UH, MONTH. UH, LAST AGENDA. SAY HEY. OR LIFT YOUR HANDS. SHOW UP FOR SHOW OF HANDS. UH, IT LOOKS LIKE IT'S UNANIMOUS. SO, APPROVAL MEETING. UH, MEETING APPROVED. OKAY. NEXT ITEM. [2. Staff briefing regarding progress on coordination with the Austin Police Department Police Technology Unit related to development of an internal drive for CPRC access to case files, including a review of minimum required commissioner training and equipment needed for system access. ] WE'RE STARTING WOULD LIKE TO START WITH, UM, STAFF BRIEFING. WE, UM, AS YOU MAY KNOW, WE'RE IN THE PROCESS OF TRYING TO SET UP THE SYSTEM SO THAT CPRC COMMISSIONERS CAN, UH, SECURELY LOG IN AND HAVE ACCESS TO CASE FILES. AND SO I, I WAS HOPING THAT MAYBE, UH, MR. MASTERS GIVE US, UH, UM, A BRIEFING ON WHERE THOSE, WHERE THAT'S SET. YEAH. HELLO, COMMISSIONER. HOW ARE YOU? SO, THE STAFF BRIEFING FOR THE, THE SYSTEM THAT WE'RE GONNA BE USING FOR, TO SHARING THE FILES, IT'S GONNA BE ON SHAREPOINT. UH, RIGHT NOW WE DO HAVE A FEW WHERE WE HAVE THE, ABOUT FOUR COMMISSIONERS WHO ARE TRAINED PROPERLY ON IT. AND THEN THE OTHER COMMISSIONERS, I'M GONNA BE WORKING WITH THEM THROUGH THE HOLIDAY SCHEDULE. HOPEFULLY I GET THEM SCHEDULED, UM, TO DO THE TRAINING BY THE FIRST WEEK OF JANUARY. UH, THE TRAINING IS GONNA CONSIST OF SETTING THEM UP WITH THEIR CITY OF AUSTIN ACCOUNT AND GETTING THEM THE LINK SO THAT WAY THEY COULD VIEW THE FILES, MAKING SURE THAT THE AUDIO VIDEO OF THE BODY-WORN CAMERAS THAT WE UPLOAD, THAT THEY'RE ABLE TO ACCESS THEM. UH, I'M GONNA TAKE 'EM THROUGH THE LINKS AND THEN AS WELL AS SHARE THEIR SCREEN SO THAT WAY I CAN MAKE SURE THAT THEY'RE SEEING THE PROPER FILES. OKAY. I WOULD LIKE, UM, I GUESS A SHOW OF HANDS OF ANYONE UNDER ANY OF THE COMMISSIONERS THAT HAVE, UH, SUCCESSFULLY HAD A CHANCE TO LOG IN A SYSTEM AND AT LEAST MAYBE NOT REVIEW THE FILES, BUT CHECK TO THE FOLDERS AND SEE IF THEY HAVE ACCESS JUST COURSE. THAT'S COMMISSIONER HARRIS AND MYSELF. SO FAR, ARE THESE THE FOLDED THE FILES THAT WERE SENT TO US VIA EMAIL? NO, THIS IS THE LINK THAT WAS SENT TO ACCESS SHAREPOINT THROUGH THE, UH, TEAMS APP. OKAY. YEAH. WHAT IS, WHAT DID IT IS, WHAT THE SETUP SHOULD BE IS FOR INFORMATION IS THAT YOU GET INVITED TO THIS AND YOU CAN, UH, YOU HAVE FOLDERS THAT ARE CUSTOM SET UP TO INDIVIDUALS AND MAYBE A WORKING GROUP, UH, LIMITED ACCESS. THE, AND THEN IN THAT YOU'LL HAVE ACCESS TO READ EVERY, ALL THE, THE SPECIFICS TO THE FILE, TO THE CASE FROM THE BODY-WORN CAMERAS TO EVERYTHING ON THERE. AND THE IDEA THERE IS THAT IF IN A SMALL WORKING GROUP, YOU KNOW, THREE, [00:05:02] WE CAN GO IN AND REVIEW A PARTICULAR CASE AND HOPEFULLY DELIBERATE ON THE CASE, MAKE A DECISION, MAYBE FIRST, UH, DECIDE, UH, WHETHER WE BELIEVE THAT THE CASE WAS THE INVESTIGATION WAS THOROUGH. ONCE, ONCE AGAIN, REMEMBERING THAT THE ROLE OF THE C-P-C-R-C IS NOT TO DO INVESTIGATION, BUT JUST TO REVIEW INVESTIGATION. SO WE GET THE REVIEW AND SAY, WELL, THIS WAS COMPLETE THOROUGH. IF WE THINK THERE'S, UH, WITNESSES THAT WERE MISSING SO FORTH, WE CAN COMMENT ON THAT. AND THEN AT THE END, MAKE HOPEFULLY NEW THREE COME UP IN SOME CONCLUSION DECISIONS THAT, UH, WHETHER WE ARE OR WE THINK WE AGREE WITH THE DECISION OF EITHER, UH, A PO OR UH, A PD. SO, UM, I, AS I GUESS I, AS FAR AS I WAS CONCERNED, WHAT, WHAT I REALLY WANNA KNOW IF THERE HAD BEEN ANY ONE, WELL, I GUESS ASK COMMISSIONER HARRIS, HAVE YOU HAD ANY DIFFICULTY ACCESSING IT? PROBLEMS WITH IT, YOU'VE SEEN THINGS MISSING OR SO FORTH? I HAVE NOT. I'VE, UH, I'VE BEEN ABLE TO ACCESS IT. UM, OBVIOUSLY SOME OF THE FILES ARE LINKS TO, UM, THE AXONS, UM, SYSTEM, UM, WHICH I DON'T THINK THAT'S AN ISSUE. I THINK MOST OF WHAT WE NEED TO BE LOOKING AT IS THERE. OKAY. AT LEAST FROM WHAT I'VE SEEN. OKAY. SO I'LL SECOND THAT. I THINK RIGHT NOW IT SEEMS THE SYSTEM IS THERE WHEN YOU GET ACCESS. PLEASE GO AHEAD. YEAH, I ACTUALLY, WAS THIS AN EMAIL YOU SENT RYAN A LINK ON, UM, NOVEMBER 21ST? IT WAS, YES. YOU'RE, UH, IT SHOULD HAVE BEEN THE, YOU SHOULD HAVE BEEN THE REVIEW WORKING GROUP B. YEAH, I, I WAS ABLE TO ACCESS IT AND REVIEW THE FILE, REVIEW THE FILES AS WELL. OKAY. [3. Staff briefing regarding the Executive Liaison monthly update from Austin Police Oversight Director Gail McCant, including a summary of the December 9, 2025, Austin Police Oversight presentation to the Mayor, City Manager, and City Council. ] I GUESS I'LL MOVE ON TO, UH, ITEM NUMBER THREE. UH, ONCE AGAIN, AS PART OF STAFF BRIEFING, THIS IS A NEW, A NEW SECTION THAT, UH, I GUESS WE WOULD, IT'S GONNA BECOME A REGULAR SECTION. IT'S, UH, BASICALLY EXECUTIVE LIAISON MONTHLY IS AN OPPORTUNITY FOR A PO TO GIVE A, A BRIEFING OF WHAT THEIR NEW, THEIR RECENT ACTIVITIES HAVE BEEN. UH, IN THE PAST. WE'VE, UH, THEY'VE HAD OPEN HOUSE AND SO FORTH. AND SOME OTHER MEMBERS OF THE COMMITTEE MYSELF INCLUDES IN TERMS I'VE MISSED THOSE, AND WE PROBABLY WOULD'VE LIKED TO BE THERE ON THOSE. SO, UH, UH, RYAN, ARE YOU GONNA GIVE THAT UPDATE? NO, I'LL BE GIVING THAT UPDATE. OH, PERFECT. KEVIN MASTERS OFFICE OF POLICE OVERSIGHT, DEPUTY DIRECTOR, OR AUSTIN POLICE OVERSIGHT, I SHOULD SAY FORMALLY OFFICE OF POLICE OVERSIGHT. SO THE EXECUTIVE LIAISON MONTHLY IS A NEW REPORT THAT THE DIRECTOR WOULD LIKE TO MAKE SURE THAT WE PRESENT TO YOU GUYS ON A MONTHLY BASIS. SO YOU'LL HAVE KIND OF A HIGH LEVEL IDEA OF THE ACTIONS AND ACTIVITIES THAT ARE TAKING PLACE IN THE OFFICE FOR THE MONTH OF DECEMBER. UH, SOME OF THE, UH, PRIORITY ITEMS WE WORKED ON WAS, UH, WE SPENT A LOT OF TIME PREPARING A SUMMARY AND PRESENTATION TO THE MAYOR, MANAGER, AND COUNCIL ON THE 2024 ANNUAL REPORT. WE GAVE THAT PRESENTATION, I BELIEVE IT WAS ON THE NINTH MM-HMM . IT WAS RECEIVED AND WE'RE IN THE PROCESS OF DOCUMENTING THE QUESTIONS THAT WERE ANSWERED SO THAT WE COULD RESPOND TO THOSE QUESTIONS. AND WHAT THE PRESENTATION CONSISTED OF WAS JUST A, AN OVERVIEW OF THE JANUARY, UH, OR I SHOULD SAY, OF THE 2024 ANNUAL REPORT ACTIVITY FROM ALL OF THE DIVISIONS. EACH OF THE MANAGERS GAVE AN UPDATE IN TERMS OF THE DATA AND THE ACTIVITIES FROM THEIR INDIVIDUAL DIVISIONS. WE HAVE COMMUNICATIONS AND COMMUNITY ENGAGEMENT, WHICH SPOKE TO THE VARIOUS PROACTIVE EVENTS THAT THEY HAD DONE IN THEIR DEPARTMENT, AS WELL AS ALL THE COMPLIANCE THAT HAD WE HAD ACHIEVED. AS IT RELATES TO THE AUSTIN POLICE OVERSIGHT ACT, THE FACT THAT WE DO HAVE MANY OF THE DOCUMENTS ONLINE NOW. UH, WE'RE ALSO ACTIVELY POSTING, UH, A LOT OF THE RECOMMENDATIONS OR ALL THE RECOMMENDATIONS THAT WE SEND OVER TO A PD, UH, AS WELL AS IN INTERFACING WITH A PD TO MAKE SURE THAT WE REVIEW CRITICAL INCIDENTS SO THAT WE CAN HAVE A SHARED, UH, I GUESS, DISTRIBUTION OUT FOR PUBLIC PURPOSES. THE POLICY AND RESEARCH DIVISION SPOKE TO THE MULTIPLE POLICIES, UH, THAT THEY HAD REVIEWED THROUGH 2024, UH, AS WELL AS SOME OF THE INITIATIVES THAT THEY WERE WORKING ON, ON POLICY RECOMMENDATIONS, GENERAL ORDERS RECOMMENDATIONS, AND ACADEMIC CURRICULUM OVERVIEW THAT HAD TAKEN PLACE DURING 2024. AND THE COMPLAINT DIVISION REPORTED ON THE COMPLAINT DATA AND STATISTICS AS IT RELATES TO THE 2024 ACTIVITY. UH, ALL OF THE MANAGERS REPORTED OUT ON THEIR INDIVIDUAL AREAS. UH, AND WE ARE IN THE PROCESS OF, I GUESS, LOOKING AT THE 2025 DATA NOW. IT'LL BE SOME TIME BECAUSE A PD HAS SIX, SIX MONTHS GENERALLY, UH, TO, TO, TO, TO, TO [00:10:01] CONDUCT THEIR INVESTIGATIONS USUALLY BEFORE THE, UH, THE CASE IS CLOSED. SO IT'LL BE MID 2025 BEFORE WE'LL ACTUALLY HAVE ALL THE DATA NECESSARY TO POPULATE THE REPORT. UH, WE ALSO SPOKE ABOUT SOME OF THE PROJECTS THAT, UH, WE HOPE TO UNFOLD IN 2025. SOME OF THE PRIMARY PROJECTS ARE THE OFFICER INVOLVED SHEET DASHBOARD, WHICH WILL BE A PUBLIC FACING DASHBOARD THAT WILL BE ADMINISTERED BY THE POLICY AND RESEARCH DIVISION, KNOW YOUR RIGHTS. WE'RE UPDATING THE KNOW YOUR RIGHTS CAMPAIGN, WHICH IS A CAMPAIGN THAT WILL BE ADMINISTERED AND CONDUCTED BY THE COMMS AND COMMUNITY ENGAGEMENT DIVISION. AND THE MEDIATION PROGRAM THAT WE HOPE TO KICK OFF RIGHT AFTER THE FIRST OF THE YEAR, THAT WILL BE FACILITATED BY THE COMPLAINTS DIVISION. SO ALL OF THE, EACH OF THE DIVISIONS ARE WORKING ON SOME PROACTIVE ACTIVITIES THAT DIRECTLY ENGAGE, UH, WITH THE COMMUNITY. AND HOPEFULLY IT'LL ALL BE PUBLIC FACING AND PEOPLE BE, WILL BE MORE ABLE TO SEE WHAT IT IS WE DO IN THE OFFICE. ANY COMMENTS? WERE THERE ANY, UH, UM, UH, COMMENTS FROM AUDIENCE, UH, AT THAT, AT THAT MEETING? WAS ANY, WERE THERE ANY OTHER COMMENTS? I, I FACT, I FACT, I REMEMBER THERE WAS A PUBLIC COMMUNICATION, AT LEAST ONE PERSON COMMENTED, UH, IN THE, ON THE, UH, DURING THE PRESENTATION TO MAYOR, MANAGER, AND COUNCIL. RIGHT? YES. THERE WAS, UH, AN, AN OPEN COMMENT THAT WAS MADE. I MEAN, I, I CAN'T NECESSARILY SPEAK TO IT. I THINK MY TAKEAWAY WAS, UH, THAT THE PERSON WHO MADE THE COMMENT WAS, UH, FOR LACK OF A BETTER WAY OF SAYING, IT, WAS DISAPPOINTED IN THE LACK OF ADVOCACY FROM OUR OFFICE AS IT RELATES TO COMPLAINANTS. UH, BUT AS YOU GUYS KNOW, WE ARE A PROCEDURAL JUSTICE OFFICE. OUR ROLE AND RESPONSIBILITY IS TO MAKE SURE WE'RE A LIAISON, WE'RE A LIAISON OFFICE TO MAKE SURE THAT PEOPLE CAN FILE COMPLAINTS. THEIR, THEIR COMPLAINTS ARE ACTIVELY INVESTIGATED IN AN UNBIASED WAY. WE'RE NOT AN ADVOCACY AGENCY. WE'RE A PROCEDURAL JUSTICE. SO THAT WAS MY TAKEAWAY. OKAY. YEAH. UM, I'M NOT SURE IF ANYBODY, ANY OTHER ONE OF THE COMMISSIONERS HAD A CHANCE. THIS IS ON, ON TAPE. WE INVITE YOU GUYS TO REVIEW IT. ONE OF THE REASONS I, I, I REALLY WOULD LIKE, I LIKE THIS FORMAT NOW, IS THAT HOPEFULLY BEFORE IT HAPPENS, WE COULD, UH, A PO CAN, THAT THE REST OF US KNOW THAT SOMETHING IS COMING UP. SO WE WON'T MISS, I, I WAS, I'VE BEEN FORTUNATE, I THINK I'VE GONE TO AN OPEN HOUSE, BUT THIS ONE I COMPLETELY, COMPLETELY MISS. UM, AND THE REASON THAT IS THAT, UM, OPO AND, AND THE CPC ARE INTIMATE, TIED IN, AND THERE WERE COMMENTS MADE REGARDLESS THE CPRC THERE. SO IT'S ALWAYS NICE TO, TO BE FOR, TO BE ABLE TO PARTICIPATE. UM, YEAH, I WOULD LIKE TO ENCOURAGE, UH, WE'RE, WE'RE ACTIVELY DOING A, UH, A SURVEY. THE COMMUNICATIONS AND COMMUNITY ENGAGEMENT AS PART OF THE KNOW YOUR RIGHTS CAMPAIGN, WE'RE HAVE A SURVEY THAT'S ONLINE. WE WOULD WELCOME PEOPLE TO GO TO OUR WEBSITE AND TAKE THE SURVEY, AS WELL AS GET INVOLVED IN SOME COMMUNITY FORUMS ON THAT WEBSITE. YOU CAN ALSO SIGN UP FOR SOME COMMUNITY FORUMS THAT WE WILL BE, UH, FACILITATING SO THAT WE CAN HAVE PUBLIC MEETINGS, PUBLIC GATHERINGS, TO TALK ABOUT, YOU KNOW, WHAT SHOULD BE THE PRIORITIES OF OUR OFFICE, WHAT SHOULD BE THE PRIORITIES OR THE GAPS AS IT RELATES TO KNOW YOUR RIGHTS CAMPAIGN. WE'RE TRYING TO MAKE SURE THAT WE GET OUTSIDE FEEDBACK TO HELP INFLUENCE OUR DECISION MAKING. OKAY. THANKS. GOOD. AND I WOULD ADD TO THAT IF I CAN MM-HMM . YEAH. I THINK IT'S REALLY GREAT THAT YOU GUYS ARE DOING A, UH, KNOW YOUR RIGHTS, UH, ADVOCACY OR CAMPAIGN OR WHATEVER, UM, IF THAT'S THE RIGHT WORD FOR IT. I APOLOGIZE IF I USE THE WRONG WORD, BUT, UM, YOU KNOW, I THINK A LOT OF THESE POLICE INTERACTIONS, UH, COULD BENEFIT FROM, UH, UH, RESIDENTS, UH, KNOWING WHAT THEIR RIGHTS ARE AND NOT HAVING, UM, UH, MISUNDERSTANDINGS ABOUT WHAT OFFICES ARE DOING, IF THAT IS OCCURRING. OKAY. ON THE ADMINISTRATIVE SIDE, JUST FOR YOUR AWARENESS, WE DO HAVE A NEW POSITION THAT WILL BE STARTING ON THE 29TH. IT IS A, UH, A POSITION WITHIN OUR POLICY AND RESEARCH RESEARCH ANALYST. WE WILL BE POSTING FOR A COMPLAINT SPECIALIST POSITION SHORTLY AFTER THE FIRST OF THE YEAR, UH, AS WELL AS ANOTHER POLICY ANALYST. SO WE'RE TAKING STRIDES TO COMPLETELY FILL ALL OF OUR BUDGETED POSITIONS. OKAY. OKAY. YES. I, I GUESS I WOULD MAKE JUST ONE COMMENT. UH, SINCE I DID VIEW, I WAS ABLE TO GO VIEW THE, THE DECEMBER MEETING THAT, UM, APPARENTLY THERE'S A PUBLIC SAFETY COMMISSION HAS, UH, SOME RECOMMENDATION THAT THEY, THEY'VE, UH, SUBMITTED TO THE CITY COUNCIL ON REVIEW [00:15:01] OF OFFICE, THE OFFICE OF POLICE OVERSIGHT, UH, COMPLIANCE. AND I THINK IN GENERAL, UH, IT'S, THIS IS, THIS AFFECTS US, AND I WANNA MAKE SURE IT'S, IT'S, UH, THE PUBLIC NEEDS TO KNOW THAT IN THE VIEW OF SOME OF OUR COMMUNITY MEMBERS, THE IN EFFORT OF TRYING TO ESTABLISH A GOOD RAPPORT WITH A PD, UH, SOMEWHAT, THEY FEEL THAT MAYBE A PO HAS GOTTEN TO DIFFERENTIAL TO THEM. AND I THINK THAT'S, UH, IT'S, IT'S, IT'S IMPORTANT FOR US TO UNDERSTAND THAT. 'CAUSE WE HAVE SOME OBLIGATION OURSELVES TO TRY TO MAKE SURE THAT THE PUBLIC FIELD, YOU KNOW, IN AN INTEREST OF, OF, UM, CONFIDENCE IN THE POLICE FORCE, THAT, THAT, UM, THAT WE HELP BRIDGE ANY GAPS OR ANY QUESTIONS LIKE THAT. SO, I'LL SAY THAT THE, NO, IF NOTHING ELSE IN THAT SUBJECT, I'D LIKE TO MOVE ON TO THE NEXT AREA. THIS IS [4. Discussion of the Case Review Working Group (Commissioners Flood and Cortez-Franco), including progress to date and initial observations or insights] DISCUSSIONS AND ITEMS. YEAH. AND THAT'S THE FIRST THING. I THINK, UM, AS, UH, COMMISSIONER PENS NOTICED, THIS IS, UH, AREA OF WHERE COMMISSIONER, UH, FLOOD AND CORTES ARE IN CHARGE, BASICALLY, FOR BOTH OF YOU MAY NOT KNOW RIGHT NOW, THE, THE WAY WE ARE TACKLING THE CASES ARE, THERE'S A CASE REVIEW WORKING GROUP, WHICH SITS ON THEIR JOB IS TO TRIAGE ALL THE CASES. THEY'RE LOOKING AT CASES THAT, UM, UH, THE A PD MAY BE INVESTIGATING CASES THAT A PO IS INVESTIGATING. AND THEN ALSO CASES THAT WE MAY DECIDE WE PROBABLY WANNA INVESTIGATE OURSELVES. AND THE PRO, THE PURPOSE OF THAT TRIAD IS TO MAKE SURE THAT WE HAVE, AS A COMMUNITY, UH, REPRESENTATIVE OF THE COMMUNITY HAVE A CHANCE TO MAKE, TO, TO LOOK AT CASES THAT COULD BE OF SENSITIVE ISSUES AND BRING THEM UP AND REVIEW THEM, AND THEN, UM, ORGANIZE THEM IN ORDER OF PRIORITY IN MAKING SURE THAT THERE ARE THINGS THAT IS NOT AL ALWAYS ONLY, UH, USE OF EXCESSIVE USE OF FORCE, BUT THERE ARE ALSO COMPLAINTS ON HOW THE POLICE ARE TREATING, UH, CITIZENS AND SO FORTH. YOU KNOW, AND I CAN'T, I'M GONNA POSTPONE THIS AND SEE MAYBE IF, IF IN NEXT FEW MINUTES, EITHER UPON OR TWO COMMISSIONER SHOWED UP. BUT THAT'S, THAT'S THE PURPOSE OF THIS WANT. I WANT TO GIVE YOU GUYS CONSTANTLY A REMINDER WHAT'S HAPPENING. SO, UM, THE SECOND ITEM THEN, [5. Discussion of Case Review Working Group B’s experience reviewing a case file, including observations related to access, usability of case materials, and potential approaches for discussion, deliberation, presentation to the full Commission, and summarization of recommendations.] FIVE IS DISCUSSION ON THE CASE REVIEW WORKING GROUP. ONCE THE, UH, SORRY, I SHOULD, THIS, THIS SAYS CASE REVIEW, AND THE AGENDA SHOULD SAY, COMMISSIONER REVIEW WORKING GROUP. OKAY. ONCE THE CASE REVIEW IN PRIORITIZED AND TRIAGE, AND WE KNOW WHICH ONES WE WANNA LOOK AT, THE WHAT'S HAPPENING. AND IF THE COMMISSION IS BROKEN DOWN IN WORKING GROUPS, UH, I THINK IT'S GONNA BE MAYBE THREE GROUPS OF THREE, IT'S NINE. OKAY. AND THAT WILL ALLOW US TO GO AND TRY TO REVIEW THE, THE CASES, THE, THE, THIS LAST MONTH, THE WORKING GROUP NUM, UH, GROUP THREE WAS GIVEN THE ASSIGNMENT OF ONE PARTICULAR CASE TO LOOK AT WITH THE EXPECTATION THAT WE WANT. WE WANT SOMEBODY TO GO DEEP DIVE INTO THOSE CASES, GIVE THE COMMISSION A CHANCE, THE COMMISSIONERS A CHANCE TO FIGURE HOW DOES THAT DELIBERATION OCCUR. MAKE SURE THAT WE WE'RE KEEPING CONFIDENTIALITY. UH, YOU KNOW, THAT'S, THAT'S A CONCERN. MAKE SURE TO SEE IF WE CAN COME TO SOME AGREEMENT ON THE ISSUE, WHETHER WE AGREE WITH, INTERESTING ENOUGH, WE HAVE TO MAKE, UH, WE HAVE TO REVIEW AND MAKE OR AGREE AND AGREE OR DISAGREE WITH BOTH A PD INTERNAL AFFAIRS AND A PO. BUT ONCE AGAIN, IN OUR, IN THE PROCESS OF REVIEWING, WE WILL HOPEFULLY, WE'LL DECIDE WHETHER IT WAS FAIRLY CONDUCTED, AND THEN WHETHER WE AGREE OR NOT WITH THE, THE CONCLUSION. UM, UNFORTUNATELY, I THINK, UH, THAT PROCESS IS GONNA HAVE TO STILL CONTINUE BECAUSE WE NOW, WE'RE, WE'RE UNSUCCESSFUL IN GETTING ENOUGH COMMISSIONERS TO LOOK AT THE CASE, GO INTO THE FILE, GO INTO THE FOLDERS, AND THEN DELIBERATE. SO, UH, THAT I, I WOULD SAY THAT'S SQUIRRELLY ON US. UM, UM, UH, MAKE A PARENTHESIS FOR THE REST OF MY, MY FELLOW COMMISSIONERS, THAT SO FAR, A LOT OF THE, THE, YOU KNOW, THE BLAME AND THE PRESSURE OF THE DIFFICULTY IN GETTING THE COMMISSION GOING UP IS FALL ON THE OFFICE OF POLICE OVERSIGHT. UM, EVENTUALLY SOME OF IT'S GONNA START, UH, SHOWING ON, ON IS GONNA FALL ON US IF WE DON'T DO OUR JOB TOO. NOW, IT'S O OVERWHELMING. I CAN, I'LL GIVE YOU THE VIEW OF ONE PERSON MYSELF, WENT THROUGH THOSE THINGS. THESE FILES CAN TAKE HOURS TO REVIEW EACH CASE. IT COULD BE FOUR TO FIVE TO TO 10 HOURS, DEPENDING ON THE CASE. UH, I, I, I BELIEVE THE, UH, LIKE, LIKE, UM, THE [00:20:01] REST OF YOU, YOU'LL GET BETTER AT THIS AND IT WILL TAKE LESS TIME. BUT IT'S A VERY TIME CONSUMING THING. AND, UH, IT'S PART OF WHAT WE'RE SIGNED UP TO DO. SO START PLANNING ON SPENDING, YOU KNOW, HOURS. SOME, SOMETIMES THERE, THERE HOURS OF, OF, OF CASE OF WITNESSES TESTIMONY. SOME OF IT IS, IS REDACTED. SOME OF IT'S ONLINE, SOME OF IT'S CAMERA VIEW. AND MY TIPS FOR YOU IS THAT SOME OF THE AUDIO CAN BE SPEED UP. FORTUNATELY, THE TOOLS THAT ALLOW YOU TO, TO DO A TWO X DON'T GO BEYOND TWO X BECAUSE YOU CAN'T UNDERSTAND IT. MY OTHER, UH, SUGGESTION WOULD BE ON THE, THE VIEWING OF CAMERA, YOU'RE GONNA HAVE THE OPPOSITE PROBLEM. YOU'RE GONNA WANNA SLOW THAT MOTION DOWN AND TRY TO SEE, DOES THAT LOOK LIKE A APPROPRIATE TAKE DOWN, FOR INSTANCE. SO START PLANNING ON SPENDING SIGNIFICANT TIME TO REVIEW THIS. 'CAUSE UH, THERE'S A, FORTUNATELY, WE DIDN'T GET THE, I DON'T HAVE A NUMBER TO SHOW YOU EXACTLY HOW MANY ARE, ARE LINED UP, BUT WE ALREADY HAVE CASES, UH, GOING FORWARD. THERE'S GONNA BE A ASSIGNMENT OF COMMISSIONER REVIEW, WORKING GROUP A AND C. NOW THAT WE HAVE A FULL, LOOKS LIKE WE WILL HAVE A FULL BODY OF COMMISSIONERS, EVEN THOUGH IT DOESN'T SHOW UP BY THE NUMBER OF PEOPLE ATTENDING TODAY, IF WE HAVE NINE, UH, 11, WE SHOULD HAVE, UH, EN ENOUGH TO HAVE THREE WORKING GROUPS AND, UH, AND EXPEDITE THAT FILE. OKAY. BUT FEEDBACK SO FAR IS IT'S TIME CONSUMING, AND PLEASE PLAN ON TIME. UH, LET'S LEAVE IT THERE. ANY COMMENTS? I HAVE A QUESTION. UH, THIS WILL BE MORE FOR THE STAFF, MAYBE FOR THE ATTORNEY, IS WHEN WE ARE DISCUSSING THESE CASES, WHEN WE DO GET TO DISCUSS THEM, WOULD THAT BE IN A CLOSED SESSION OR AN OPEN SESSION? THE BRIEFINGS WILL BE CONDUCTED IN CLOSED SESSION. IF THERE'S A MORE BROADER DISCUSSION THAT'S APPROPRIATE FOR OPEN SESSION, YOU WILL BE ABLE TO COME OUT AND HAVE SOME SUMMARY DISCUSSIONS ABOUT IT. BUT THE ACTUAL BRIEFINGS WHERE THERE'S Q AND A WITH A PO STAFF AS WELL AS A PD STAFF, THOSE WILL BE IN CLOSED SESSIONS. SO THE, THE IDEA IS THE, THE WORKING GROUPS WOULD EVALUATE IT. THEY COME BACK AND BE PREPARED TO BRIEF THE ENTIRE COMMISSION AT THAT TIME. WE'D HAVE RESOURCES FROM A PD AVAILABLE. I, I THINK THAT'S FOR YOU GUYS' DECISION. I CAN COMMENT THAT. BUT OUR, OUR GOAL, OUR ROLE IS TO MAKE SURE THAT YOU'RE BRIEFED ON ANY CASE YOU NEED TO BE BRIEFED ABOUT. AND THEN HOW YOU TALK ABOUT THAT INTERNALLY. UH, I I THINK THAT'S UP FOR YOU GUYS, SIR. YEAH. AND THIS HITS ON WHY THE URGENCY IN US DOING OUR CASE REVIEWS, BECAUSE WE WANT TO TEST THE PROCESS. SO RIGHT NOW, AS IT IS, YOU KNOW, A WORKING GROUP, THERE'S NO QUESTION THREE PEOPLE CAN SIT DOWN, LOOK AT THOSE CASES IN DETAIL AND COME UP WITH THEIR, YOU KNOW, DECISION ON WHETHER, WHAT WAY THEY GO. IN THEORY, UH, WHAT SHOULD HAPPEN IS PERIODICALLY THEN, SAY FOR INSTANCE, WHAT ONE, ONE MODE OF OPERATION WILL BE ON OUR MONTHLY, UH, CPRC MEETING. WE INTERRUPT THAT WITH A, WITH CITY ATTORNEY APPROVAL, HAVE A CLOSED SESSION WHERE EACH WORKING GROUP NOW PRESENTS THEIR CASE WITH THE BIGGER BODY. AND THEN YOU GO THROUGH THOSE AND THEN MAKE A DECISION, BUT THEN, THEN AT LEAST BE INFORMED AND THEN COME BACK AND IN PUBLIC, THEN YOU GO THROUGH CASE BY CASE VOTE ON WHETHER WE DO RECOMMENDATIONS OR NOT. MOST CASE, A LOT OF CASES THAT WE ASSUME THAT WILL BE, YOU KNOW, WE HAVE TO TRUST THAT A PD AND AND A PO KNOW WHAT THEY'RE DOING. IN SO MANY CASES, IT'S GONNA BE, YES, THAT WAS DONE CORRECTLY, BUT IN THE CASE, THEY OR NOT, THEN WE'LL HAVE PUBLICLY, UH, A CALL AND A DECISION DOCUMENT ON HOW THAT WENT. THAT'S ONE, ONE MODE. OKAY. SO, YEAH, THAT, DOES THAT ANSWER YOUR QUESTION? YEAH. SO THE, THE, BUT THE URGENCY IS THAT WE HAVE TO REVIEW CASES TO HAVE TO, UH, TO GET, YOU KNOW, IT'S LIKE STEP BY STEP. WE GET SOME, REVIEW, ENOUGH CASES, THEN WE'LL TEST TO TEST THAT. WHETHER IT WILL WORK, WHETHER, YOU KNOW, A, A MEETINGS ONE ONCE A MONTH IS ENOUGH TO GO THROUGH X AMOUNT OF THINGS. SOME WEEKS, SOME MONTHS IT WILL WORK, MAYBE SOME WON'T. BUT THE KEY THING IS FOR US TO DO THE CASE REVIEWS, THE WORKING GROUPS TO DO THE CASE REVIEW, THAT STARTS EVERYTHING. WITHOUT THAT, NOTHING ELSE IS POSSIBLE. HENCE THE URGENCY TO DEVELOP GROUPS, COMMENT. AND ANYTIME, UH, ONE OF THE COMMITTEES OR WORK GROUP WOULD LIKE TO HAVE A KIND OF A MINI BRIEFING WITH A PO STAFF, WE'RE PREPARED TO DO THAT. EVEN AS YOU'RE GOING THROUGH YOUR TRIAGE PROCESS, WE ARE HERE TO GIVE YOU WHATEVER INFORMATION YOU NEED SO THAT YOU CAN BE ARMED WITH THE DECISIONS YOU NEED TO MAKE. YEAH. AND, AND, BUT VALID, UH, MY POINT IS, YOU KNOW, SEND, YOU HAVE QUESTIONS ON, YOU KNOW, THE LOGISTICS OF THAT. WE HAVE, UM, COUNSEL, WE, WE CAN, YOU KNOW, CAN HELP US, THE ATTORNEYS, THE MAKE SURE THAT WHAT WE DO IS COMPLIANT WITH TOMA [00:25:01] AND ET CETERA, ET CETERA. AND FOR EVEN MORE IMPORTANT, AT LEAST IN MY VIEW, IS THAT WE KEEP SENSITIVE INFORMATION, UH, PROTECTED. YES, EXACTLY. YEAH. YEAH. I JUST WANTED TO STATE FOR THE RECORD THAT I HAD THE OPPORTUNITY ABOUT A WEEK OR TWO AGO TO OFFICIALLY GO TO THE BOARDS AND COMMISSIONS TRAINING. THERE WERE, I BELIEVE, TWO OR THREE OTHER COMMISSIONERS THERE. UM, SO WE HAVE OFFICIALLY BEEN ABLE TO TAKE THAT TRAINING, GET OUR EMAIL SET UP, BUT WE DO NOT YET HAVE ACCESS TO THE TECHNOLOGY TO BE ABLE TO REVIEW CASES. UM, AND I GUESS MY QUESTION WITH THAT IS, IF WE'RE BREAKING DOWN INTO WORKING GROUPS, UM, DOES IT REQUIRE THAT ALL THREE OF THOSE MEMBERS BE THERE TO COMPLETE THAT WORK? OR ARE WE ABLE TO DO IT WITH LESS THAN THAT THREE? RIGHT. NO, THE, THE WAY IT WORKED, UM, AT LEAST THAT WORKS THAT YOU, UH, YOU HAVE INDIVIDUAL ACCESS TO THE, SO ON YOUR OWN, YOU CAN GO AND ANYTIME YOU WANT AND, AND LOOK AT THAT. BUT, BUT WHAT'S REQUIRED IS THE LOGISTICS OF THE GROUP TO DECIDE, HEY, WE'RE GONNA HAVE A THREE MAN, THREE PERSON MEETING AND DISCUSS THE CASE AND DELIBERATE ON THEIR, ON THEIR OWN. THAT, THAT, THAT PORTION IS WHAT, UH, IS WHAT'S THERE. BUT IT'S, IT'S VERY EASY. WELL, ONCE YOU GET ACCESS, UH, YOU KNOW, I WAS ON VACATION VISIT MY GRANDDAUGHTER, AND ON THREE TIMES I WAS ABLE TO ACCESS THE, THE FILE AND GO THROUGH AND LOOK AT IT. SO THAT, IN THAT RESPECT, I THINK IT'S WORKING WELL. IT'S NOW LEFT TO THE COMMISSIONERS OF EACH WORKING GROUP TO FIGURE OUT HOW THEY GET THAT AND HOW THEY FORCE A MEETING IN TIME BEFORE OUR, SO YOU'LL HAVE, YOU KNOW, ALL THE CASES THAT YOU HAVE REVIEWED, DONE. AND THAT'S THE, THE BIG PICTURE OF HOW WE THINK IT'S GONNA WORK. BUT ONCE AGAIN, IT'S LIKE, UM, UH, STILL IT'S PENDING. YEAH. SORRY, THIS IS LEE. I, I HAD THE SAME QUESTION. I WENT THROUGH THE TRAINING, YOU KNOW, THAT, THAT SHE RECOMMENDED, THAT SHE JUST MENTIONED. UH, AND, AND NOW I DO HAVE EMAIL, BUT, AND I'VE, I'VE COMPLETED A COUPLE OF THE COURSES, KIND OF PRELIMINARY COURSES JUST ON, YOU KNOW, INFORMATION SECURITY AND THINGS LIKE THAT. BUT I DON'T, AS FAR AS I KNOW, HAVE ACCESS TO ANY OF THE CASE FILES OR ANYTHING LIKE THAT. AND THAT, WILL THAT COME WITH ASSIGNMENT TO THE WORKING GROUP? OR IS THERE CORRECT, YES. AND, AND THE, AND THE SHAREPOINT TRAINING. SO THAT'S A PREREQUISITE FOR ACCESSING THE INFORMATION? UH, YES. BASICALLY WHAT, WHAT SHOULD HAPPEN NOW IS, UM, I, I WAS TELLING, UH, COMMISSIONER PENA THAT ON PURPOSE, WE DID NOT, UH, START MAKE ANY OTHER WORKING GROUP BECAUSE WE WANTED TO HAVE, I, I COME FROM A BACKGROUND OF ENGINEERING WHERE IT'S, IT'S PART OF LEADERSHIP SOMETIMES IS TO HAVE A GOOD IDEA OF THE DIFFICULTY THAT YOU ARE GONNA, THE MISSION ENTAILS, YOU KNOW, HAVE SOME IDEA ABOUT IT. AND I WANTED TO MAKE SURE WE, WE UNDERSTOOD WHAT IT TOOK BEFORE YOU ASK PEOPLE TO GO LOOK AT SOMETHING. AND SO, UH, THAT WAS WHY GROUP B WAS SUPPOSED TO BE, THAT THAT GROUP THAT GOES IN THERE DOES A DEEP DIVE AND THEN BE ABLE TO MAKE SURE THAT WHEN YOU GO THERE, YOU HAVE A GOOD CHANCE OF SUCCESS. SO WHAT YOU SHOULD EXPECT NOW, UH, COMMISSIONER, IS TO GET A SIGN AND WHAT WOULD HAPPEN WHEN YOU GET A, A EMAIL, UH, FROM STAFF LIAISON WITH TELLING YOU THAT, YOU KNOW, YOU'RE ON GROUP X WITH Y AND Z PERSON. AND, UH, AND THEN YOU'LL GET ACCESS TO THAT FOLDER, AND THEN, UH, YOU'LL HAVE A CHANCE TO GO IN THERE AND START, UH, LOOKING THE, THE TRAINING. YOU KNOW, IT'S NOT, IF YOU, IF YOU'VE HAD, IF YOU VIEW THE TOOL BEFORE, IT'S NOT THAT COMPLICATED. IT'S BASICALLY MOST OF THE WORK IS DONE BY THE PERSON WHO'S, UH, IS, UH, FACILITATING IT. MAKE SURE THAT YOU HAVE RIGHTS TO GO IN, YOU CAN'T EDIT, BUT YOU CAN VIEW ET CETERA AND SO FORTH. AND THAT ONLY YOU AND, AND YOUR OTHER COMMISSIONERS THAT ARE APPROPRIATELY ASSIGNED TO THAT HAVE THAT ACCESS. SO, YES, WORK IS COMING. ALRIGHT. THANK YOU. OKAY. UM, YEAH, I'M HOPING THE PROCESS HERE, WE ARE EDUCATING EACH OTHER AND THE PUBLIC TO HOW ABOUT WHAT WE'RE TRYING TO DO HERE. SO, UM, ANY QUESTION MORE, I GUESS ON ITEM FIVE, IF NOT, I [6. Discussion of Austin Police Department compliance with City Code Chapter 2-15-5 (Duties of the Police Chief), including Section 2-15-5(B) and internal efforts related to Sections 2-15- 5(D) and (E).] WOULD, UM, MOVE ON TO ITEM NUMBER SIX, WHICH IS WE'D LIKE TO DISCUSS DISCUSSION ON AUSTIN POLICE DEPARTMENT, UH, COMPLIANCE WITH CITY CODE CHAPTER TWO 15 DUTIES OF POLICE CHIEF, INCLUDING TWO 15, UH, FIVE B, AND INTERNAL EFFORTS RELATED TO SECTIONS 2 15 5 D AND E. AND I'M GONNA GIVE A LITTLE, UH, EXPLANATION HERE. UM, AS PART OF THE, THE, THE APPROVED, THE CITY CODE APPROVED GAVE A ROLE AND DUTIES TO THE AUSTIN POLICE, OVERSIGHT TO THE CHIEF OF POLICE AND CPRC AND EACH HAVE [00:30:01] THEIR OWN SOME OF OBLIGATIONS, RIGHT? ONE OF THE THINGS THAT'S IN THERE AS FAR AS THE CHIEF OF POLICE IS THAT THEY ARE EXPECTED TO TAKE INTO ACCOUNT THE ANY DECISIONS THAT A PO AND OR CPRC UH, MAKE IN REGARDS TO A CASE BEFORE THEY ACTUALLY, UH, UH, MAKE THE DECISION PUBLIC. THAT'S THE, I MEAN, THAT'S THE INTENTION OF, OF IT, BUT I, AS YOU GUYS KNOW, SOMETIMES THERE, THE LAW IS PUT, SOMETHING'S PUT IN PLACE, BUT THEN SOMEBODY HAS TO MAKE IT WORK IN PRACTICE. SOME OF THE, THE ANTICIPATED ISSUES WE SAW HERE IS THAT FOR THE CHIEF OF POLICE, AND, UH, AND WE BELIEVE THERE, THERE THEIR STRONG MOTIVATION TO, ONCE THE INVESTIGATION IS DONE TO GET THIS OFFICER THAT LET THE PERSON KNOW WHAT THE RESOLUTION WAS, YOU KNOW, IT'S GOOD MORALE FOR THEIR TEAM, RIGHT? BUT NOW THEY ARE, THEY HAVE THIS ADDED PRESSURE HAVING TO WAIT FOR A PO AND ARE NOW OF COURSE CPRC. UM, IN THE CASE OF CPRC, IT'S CLEAR WE HAVE TO WAIT FOR A PO TO HAVE CONCLUDED THEIR INVESTIGATION. WE HAVE TO EVEN HAVE TO WAIT FOR, UH, THE A AND AND INTERNAL AFFAIRS TO CONCLUDE THEIR INVESTIGATION BEFORE WE CAN EVEN DO ANY REVIEWING. ONCE AGAIN, THOSE TWO BODIES ARE INVESTIGATING BODIES, BY THE WAY I LOOK AT IT, IS INTERNAL AFFAIRS IS DOING THEIR INVESTIGATION. A PD UH, AP UH, AUSTIN POLICE OFFICER SIDE DOES THEIR OWN INVESTIGATION, BUT THEY ALSO DO REVIEWS OF SOME OF THE CASES. SO THERE ARE REVIEW AND INVESTIGATION AND, AND SHOULD HAVE THE RESOURCES TO DO THAT. WE ARE A REVIEW BOARD, A BOARD, WE JUST A REVIEW. SO WE HAVE TO WAIT FOR THOSE TO BE COMPLETED. WELL, ONE CAN ANTICIPATE EASILY THAT UNLESS THERE ARE CHECKS AND FLAGS TO MAKE SURE THAT OTHERS, YOU KNOW, THAT THE CHIEF OF POLICE KNOWS THAT A CASE THAT THEY'RE ABOUT TO GO AND, UM, AND, AND, AND DECLARE AND, AND, AND TERMINATE OR, OR MAKE SOME DECISION WAS ALSO BEING REVIEWED BY AUSTIN POLICE OVERSIGHT, OR WAS ALSO ALSO BEING REVIEWED BY CPRC. AND I DON'T SEE THOSE IN THERE. AND PART OF WHAT WE WERE TRY, WE WERE TRYING TO DO IS MAKE SURE THAT WE CAN ESTABLISH THOSE FLAGS TO MAKE SURE THAT, THAT, UH, THAT THE CHIEF DOES NOT INADVERTENTLY, PERHAPS MAKE A DECISION PUBLIC WHEN A PO HAD SOME OPINION, ESPECIALLY IF IT'S THE CO UH, CONTRADICTORY DECISION. AND THAT'S WHAT THIS, THAT'S THE BIG PICTURE OF THIS DISCUSSION HERE. WHAT THINGS CAN WE DO AND WHAT'S IN PLACE? AND, YOU KNOW, AS THE AUSTIN POLICE TOO, YOU KNOW, KNOW WHAT THINGS ARE THEY DOING TO ENSURE THAT DOESN'T HAPPEN. 'CAUSE IT BO IT'S BOTH WAYS. YOU HAVE ANY COMMENTS? YEAH. JUST A QUICK POINT OF INQUIRY IS THE DISCUSSION OF THIS ITEM, IS IT ON THE SPECIFIC LANGUAGE OF THE STATUTE OR IS IT ON, UM, I GUESS THE PROCEDURES OF HOW WE FOLLOW THE STATUTE OR BOTH SINCE I DID THAT, IT SPECIFICALLY ON THE PROCEDURES AND ALL THE STATUTE IS THERE THAT, THAT'S BEEN APPROVED? IT'S NOT ABOUT CHANGING IT, IT'S ABOUT MAYBE INTERPRETING IT THAT THE, THE LAWYERS CAN HELP US DO THAT, BUT OUR, OUR TASK IS TO EXECUTE THAT, NOT TO CHANGE IT OR SUGGEST CHANGE IT. WELL, YOU COULD, YOU COULD SUGGEST CHANGE IT EVENTUALLY, BUT FIRST WE HAVE TO ACT ON IT. AND IF I WILL ADVISE MY FELLOW COMMISSIONERS THAT, UH, A PRUDENT APPROACH PERHAPS COULD BE TO TEST IT. AND THEN ONCE WE HAVE SOME EXPERT EXPERIENCE SEEING WHAT THINGS WORK, THEN MAKE RECOMMENDATIONS ON HOW TO CHANGE IT. BUT FOR NOW, I WOULD SAY FOCUS ON HOW DO WE IMPLEMENT THIS AND MINIMIZE PROBLEMS. OKAY. I HAVE, UM, I HAVE FOUR, UH, ACTUALLY, UM, FOUR IDEAS THAT WE CAN DO FOR THIS. ON THE FIRST ONE, I WOULD LIKE TO ADOPT A POLICY THAT REQUIRES THE PUBLICATION OF ALL THE RESPONSES IN A SEARCHABLE PUBLIC FACING DATABASE WITH TIMESTAMPS. I WOULD ALSO RECOMMEND AN AUTOMATIC AGENDA ITEM FOR THE COMMISSION TO REVIEW ALL RESPONSES SUBMITTED BY THE CHIEF ON A QUARTERLY BASIS. UM, ADDITIONALLY REQUEST THAT THE CITY AUDITOR AND ANOTHER NEUTRAL PARTY ISSUE, AN ANNUAL COMPLIANCE REPORT TO THE, FOR THE CHIEF OBLIGATIONS UNDER CHAPTER TWO 15. AND THEN, UM, FINALLY PROPOSE A FORMAL GRIEVANCE OR NOTIFICATION PROCESS THAT ALLOWS THE COMMISSIONERS OR THE PUBLIC TO FLAG FOR NON-COMPLIANCE OF THE 90 DAY RULE. UM, AND I DO JUST WANNA PUT ON RECORD THAT I HIGHLY RECOMMEND AS FAR AS THE ACTUAL LANGUAGE, UM, AT LEAST FOR E THAT WE CHANGE IT FROM SHALL TO MUST THAT THE POLICE CHIEF MUST PROVIDE WRITTEN RESPONSE TO ANY RECOMMENDATIONS, UM, INSTEAD OF SHALL, BECAUSE THAT KIND OF LEAVES IT UP TO PEOPLE DECIDING IF THEY'RE GOING TO DO IT OR NOT. YEAH. AND, AND ONCE AGAIN, MY COMMENT WOULD BE THE, THE, THE BILL IS WHAT WAS APPROVED AND WHAT IT IS. AND WE HAVE TO OPERATE PRESENTLY, WE OPERATING BASED ON, ON, ON THE EXISTING, UH, BILL AS IS. AND MOST OF WHAT WE'RE TRYING TO MAKE SURE IS WHAT CAN WE DO IN [00:35:01] LOGISTICS AND WHAT CAN THAT WITH THE, THE, THE, UM, AUSTIN POLICE DEPARTMENT DO, AND WHAT CAN A PO DO IN OURSELVES TO MAKE SURE THAT WE ARE, THAT THERE'S SOME COORDINATION TO, YOU KNOW, AVOID EMBARRASSMENT OF INADVERTENTLY MAKING SOMETHING PUBLIC WHEN WE COULD HAVE JUST WAITED A FEW DAYS TO DO THAT. THERE'S A COPY OF THE SUGGESTIONS AS WELL. UH, COMMISSIONER PENA, COULD YOU EMAIL, UM, AT LEAST TO ME, BUT PERHAPS TO THE STAFF AS WELL, UH, THOSE RECOMMENDATIONS. THAT WAY WE CAN TRY AND WORK THROUGH THAT. AND, YOU KNOW, IF IF WE GET TO THAT POINT, WE CAN LOOK AT IT. ABSOLUTELY. I'LL GET THAT DONE BY THIS EVENING. OR, WELL, I CAN DO IT RIGHT NOW, ACTUALLY. WELL, UH, GOING BACK TO THE, TO THE, THE PURPOSE OF THIS POINT RIGHT NOW IS I, UM, I GUESS, UM, I CAN, I GUESS I CAN ASK, UH, MR. MASTERS, HAVE YOU GUYS CONSIDERED THIS, UH, SEEN A POTENTIAL, HAVE YOU ALSO SEEN A POTENTIAL, UH, ISSUE THAT COULD HAPPEN HERE WITH YOUR, THE TIMING BETWEEN WHEN YOU COMPLETE SOMETHING SO FORTH? YES. OKAY. OH, SORRY ABOUT THAT. WE DO RECOGNIZE IT, SIR. UH, WE KNOW ONCE WE GET A CASE FROM INTERNAL AFFAIRS DIVISION, IT'S GONE TO THE CHAIN OF COMMAND AND EVERY CHAIN OF COMMAND HAS THEIR OWN TIMELINE TO GET THINGS DONE. SOME OF THEM MOVE A LITTLE QUICKER THAN OTH THAN OTHERS. UH, AND WE HAVE INSTILLED THE PRACTICE OF MAKING SURE YOU GET THE COMPLAINTS IN REAL TIME WHEN WE GET THEM. UH, AND THERE HAVE BEEN SOME OCCASIONS WHERE A CASE HAS BEEN DISPOSED OF PRIOR TO, UH, NOT MANY, BUT THERE'S BEEN A COUPLE OF CASES WHERE A DETERMINATION HAS BEEN MADE BEFORE WE'VE BEEN ABLE TO MAKE OUR RECOMMENDATION TO THE CHIEF. AND WE ABSOLUTELY EXPECT THAT'LL BE THE SAME IN YOUR CASE. OKAY. SO I, UH, I GUESS I'M, I AM ASKED, I KNOW WE WE'RE, UH, BLESSED TO HAVE THE PRESENCE OF COMMANDER, UH, BERGESON AND CHIEF HENDERSON PRESENT HERE. I AM KIND OF WONDERING IF THIS WOULD BE APPROPRIATE FOR A TIME FOR THEM TO INTRODUCE THEMSELVES TO THE, THE, THE COMMISSION. IF I CAN ASK THEM TO STEP UP AND MAYBE INTRODUCE THEMSELVES TO THE REST COMMISSION TOO, SINCE SOME OF THESE QUESTIONS ARE, SEE THAT WE'RE SHOOTING BULLETS THAT WAY, AND THEN I'M GIVEN A CHANCE TO GOOD AFTERNOON COMMISSIONERS. THANK YOU FOR INVITING US UP TO HAVE AN OPPORTUNITY TO SPEAK AND ANSWER ANY QUESTIONS THAT YOU MIGHT HAVE. MY NAME IS ROBIN HENDERSON. I'M THE CHIEF OF STAFF FOR THE AUSTIN POLICE DEPARTMENT, AND I DIRECTLY OVERSEE OUR INTERNAL AFFAIRS, UH, DEPARTMENT. AND THEN I WILL ALLOW COMMANDER BERGESON TO INTRODUCE HIMSELF. THANK YOU, CHIEF. MY NAME IS MICHAEL BERGESON. I'M THE PROFESSIONAL STANDARDS COMMANDER WITHIN WITH THE AUSTIN POLICE DEPARTMENT. AND, UH, MR. CHAIR COMMISSIONERS, I'M GLAD TO BE HERE WITH YOU AND LOOK FORWARD TO WORKING WITH YOU. PERFECT. I DO HAVE SOME QUESTIONS. SORRY, TAKE A MOMENT OF PERSONAL PRIVILEGE TO THANK BOTH OF THE, UH, I FIND PUBLIC SERVICE AND FIRST RESPONDERS FOR ATTENDING. I'VE, UH, PERSONALLY HAD THE OPPORTUNITY TO WORK WITH CHIEF HENDERSON ON, UH, DIFFERENT AWARDS AND EVENTS AND REALLY RESPECT HER HISTORY WITH THE DEPARTMENT AND SERVICE TO THE COMMUNITY. SO THANK YOU FOR COMING. YES, SIR. AND LIKEWISE, APPRECIATE YOUR SUPPORT. SOMETHING. YEAH. I JUST HAD A COUPLE QUESTIONS. UM, IN REGARDS TO AGENDA ITEM ITEM SIX. UM, HOW MANY OF THESE REQUIRED RESPONSES HAVE BEEN ISSUED IN THE PAST YEAR? ARE YOU AWARE FROM THE CHIEF? GIMME JUST A MOMENT. I'M GONNA HAVE TO THEN REFER TO SECTION D AND E OF THE ORDINANCE. AND SO RELATED TO, UH, SECTION D IN RESPONSE TO THE AUSTIN OF POLICE OVERSIGHT, PUBLIC RESPONSE TO REPORTS ISSUED, THE A PO JUST ISSUED THEIR RESPONSE ON THE 9TH OF DECEMBER. AND SO WE HAVE 90 DAYS FROM THAT DATE TO PROVIDE A RESPONSE. SO WE'RE IN PROCESS OF DRAFTING A RESPONSE IN RESPONSE TO APOS, UH, REPORT, ANNUAL REPORT THAT THEY PROVIDED. AWESOME. AND IS, UM, ARE THEY CURRENTLY ACCESSIBLE TO THE PUBLIC AND IF SO, WHERE? I GUESS LIKE, PREVIOUS RESPONSES, PREVIOUS RESPONSES THAT I'M NOT SURE OF, BUT I CAN DEFINITELY FOLLOW UP WITH THE, WITH THE COMMISSION ON THAT. ABSOLUTELY. I THINK THAT'S, UH, ONE OF THE GOALS FOR THIS ITEM THAT I'D REALLY LIKE IS FOR [00:40:01] THAT INFORMATION TO BE ACCESSIBLE TO THE PUBLIC. UM, IF IT CAN'T BE RETROACTIVE, OF COURSE, JUST GOING FORWARD, I THINK THAT THAT WOULD BE GREAT. AS FAR AS, UM, TRANSPARENCY AND COMPLIANCE, UM, COMMISSIONER, I CAN PARTLY ANSWER THAT, UH, ANY INTERACTIONS OR RESPONSES THAT A PO RECEIVES FROM A PD WE POSTED ON OUR PUBLIC WEBSITE. THAT'S PERFECT. THANK YOU. UM, AND THEN WHAT HAPPENS WHEN THE RESPONSES ARE LATE OR MISSING, UM, OR VAGUE? IS THERE ANY PROTOCOL FOR THAT? YES. AND SO RIGHT NOW, TYPICALLY WHAT WE DO, WE REALIZE, UH, JUST THROUGH OUR TRACKING MEANS, IF THERE IS A REPORT THAT IS PASSED A DUE OR EITHER HAS NOT BEEN DRAFTED YET, WE JUST MAKE IT A PRIORITY ITEM TO MAKE SURE THAT WE DO RESPOND TO THOSE. BUT TYPICALLY, WHEN WE GET THOSE, THEN THERE'S AN IMMEDIATE RESPONSE, ACKNOWLEDGING RECEIPT OF THEM, AND THEN ON THOSE THAT REQUIRE A RESPONSE, IT IS THEN SENT TO THE CHAIN OF COMMAND. UM, SO THE ONES THAT THERE IS A, UH, DISCREPANCY, UH, OR A, WHAT'S THE WORD I'M LOOKING FOR, THAT Y'ALL? NON CONCURRENCE, NON CONCURRENCE WITH DISCIPLINE. WE PROVIDE, UH, DRAFTED RESPONSES TO A PO ON THOSE. AWESOME. AND THEN, UM, FOR ONE OF MY SUGGESTIONS, IT WAS TO PROPOSE A FORMAL GRIEVANCE OR NOTIFICATION PROCESS THAT ALLOWS COMMISSIONERS OR THE PUBLIC TO FLAG NON-COMPLIANCE. IS THAT SOMETHING THAT YOU THINK YOUR OFFICE MIGHT BE, UM, WILLING TO DO, IS HAVE SOME SORT OF PROCESS FOR THE PUBLIC TO FLAG ANY NOTICE THAT'S GONE OVER 90 DAYS? OH, ABSOLUTELY. YES. I, I DON'T SEE WHY THAT WOULD BE, THAT WOULD BE AN ISSUE. I ANTICIPATE THAT OUR REPORT IS GONNA BE DONE PRIOR TO THAT 90 DAY WINDOW, AND WE WOULD BE PRESENTING TO THE COMMISSION OR TO, TO COUNSELOR ONE OF THE OTHER, UH, COMMISSIONS ON THE, THE RESULT OR THE RESPONSE TO THE APOS REPORT. THANK YOU. THANK YOU, MS. HENDERSON. I HAVE A FEW QUESTIONS, AND SINCE I HAVE BOTH, BOTH BODIES HERE THEN. SO WHEN A PO DECIDES THE AUSTIN POLICE OFFICER DECIDES TO REVIEW A CASE, UH, ARE YOU GUYS NOTIFIED OF THAT? SO YOU KNOW THAT, THAT A CASE, INTERNAL CASE YOU HAVE, IT'S BEING REVIEWED BY THEM SO THAT, YOU KNOW, THE CHIEF WILL KNOW THAT BEFORE SHE, UH, DELIVERS AND THAT SHE MAY WANT TO CONS, UH, TO LOOK AND, UH, WAIT OR LISTEN TO WHAT A PO HAD TO DO ABOUT IT. IS THERE A FLAG THAT SAYS THE CASE XYZ IS BEING REVIEWED BY A PO? ALSO, A PO IS INVOLVED IN EVERY SINGLE ONE OF OUR INVESTIGATIONS THAT ARE CONDUCTED BY INTERNAL AFFAIRS. SO THAT'S ORGANIC IN THE, IN THE REVIEW PROCESS THAT A PO IS INVOLVED. UH, THEY SIT IN ON, ON INTER INTERVIEWS, THEY, THEY CAN TRACK THE CASE AS IT MOVES, MOVES ALONG. AND SO THAT IS JUST AN ORGANIC PART OF THE INVESTIGATIVE PROCESS THAT A PO IS INVOLVED IN EVERY SINGLE CASE THAT'S INVESTIGATED BY INTERNAL AFFAIRS. RIGHT. AND, AND THEY DO RE RENDER A RECOMMENDATION ON EVERY SINGLE, EVERY SINGLE CASE THAT'S INVESTIGATED. OKAY. SO THEN, SO THAT MEANS THAT, THAT IF, UH, IF A PO IS INVOLVED, 'CAUSE I MY UNDERSTANDING IS THE A PO WILL, AND, AND CORRECT ME IF I'M WRONG, REVIEWS EVERY CASE, NOT NECESSARILY INVESTIGATE, BUT REVIEWS EVERY CASE OF, OF FORCED OR USE OF FORCE OR SOMETHING LIKE THAT. IS THAT CORRECT? WE REVIEW ALL EXTERNAL COMPLAINTS AND WE REVIEW ALL COMPLAINTS THAT COME TO THE OFFICE. WE DON'T NECESSARILY REVIEW EVERY INCIDENT OF FORCE THROUGH THE COMPLAINT PROCESS, BUT WE DO HAVE A MEMBER ON THE FORCE REVIEW UNIT, UH, OR IN THE FORCE REVIEW ANNUAL, A MONTHLY AUDIT. SO ANY ONE, TWO, OR THREE USE OF FORCE, IT'S REVIEWED IN SOME WAY BY A PO. RIGHT. BUT THERE, THERE'S A DIFFERENT, I GUESS I'M REVIEW AND INVESTIGATE DIFFERENTLY. RIGHT. SO IF A PD IS, IS INVESTIGATING AND ARE ON THE VERGE OF FINISHED COMPLETING INVESTIGATION, UH, ARE YOU CONFIDENT THAT THEY WILL KNOW THAT YOU ARE ALSO DOING THAT AND THEY SHOULD WAIT TO GIVE A PUBLIC THE THING, UH, UNTIL YOU HAVE FINISHED YOUR INVESTIGATION OR YOUR, YOUR REVIEW? I, I DO BELIEVE, SIMILAR TO WHAT CHIEF SAID, UH, IT'S, IT'S ORGANIC. THEY ARE AWARE THAT ANY INVESTIGATION THAT INTERNAL AFFAIRS UNIT IS DOING, THAT WE'VE ASSIGNED TO SOMEONE IN OUR OFFICE, THAT WE ARE MONITORING IT FOR REVIEW AS WELL. OKAY. SO THERE'S NO, NO REASON WHY THE, UH, THE CHIEF WILL EVER GO AND, AND, AND GO MAKE A PUBLIC THING WHEN YOUR, YOUR, UH, REVIEW OR YOUR RECOMMENDATION NOT READY, THEN THE CASE, THE QUESTION I HAVE IS WHAT CAN WE DO TO, IN WHAT CAN WE PUT IN PLACE TO MAKE SURE THE SAME SIMILAR THING HAPPENS WITH THE CPRC AND, AND IF WE ARE REVIEWING A CASE AND REVIEWING A CASE, WHAT CAN WE DO TO MAKE SURE THAT, THAT SHE KNOWS THAT, YOU KNOW, OH, THE CPRC IS ALSO, THIS IS ONE MORE UNFORTUNATE HURDLE AND ONE MORE THING, WE HAVE TO WAIT, BUT THAT'S THERE AND [00:45:01] THAT, SO THAT WE CAN ENSURE THAT WE DON'T, UH, YEAH. OKAY. YES, SIR. AND IF, IF I'M UNDERSTANDING YOUR REQUEST OR, UH, INPUT OR INSIGHT ON, ON A PROCESS, YOU'RE WANTING AN OPPORTUNITY FOR CHIEF DAVIS TO BE AWARE THAT WE WOULD, YOU WOULD LIKE A WINDOW OF TIME FOR YOU TO PROVIDE YOUR RECOMMENDATION, UM, RELATED TO AN INVESTIGATION PRIOR TO DISCIPLINE BEING RENDERED? CORRECT. OKAY. 'CAUSE I, I THINK THAT'S HOW, THAT'S WHAT, IS THAT WHAT I'M UNDERSTANDING? THE CODE READS, RIGHT. AND SO THE, THE, THE POSSIBILITY OF INADVERTENTLY DOING IT IS NOT THE, THE CODE DID NOT GUARANTEE THAT IT, JUST AS YOU SHOULD, BUT WE WANNA MAKE SURE WE DO SOMETHING TO MAKE SURE THAT DOES NOT HAPPEN. I SEE. AND, YOU KNOW, UM, YEAH, THERE'S ALWAYS THE, THE, THE CHANCE THAT WE ARE LATE. AND SO THOSE, THAT'S SECONDARY, BUT AT LEAST THE AWARENESS, THERE'S BULLETPROOF SYSTEM THAT, YOU KNOW, UH, THIS CASE BEFORE I GO AND, AND MAKE A PUBLIC ANNOUNCEMENT, CPRC LOOKING AT THIS, MAYBE I SHOULD WAIT OR SEE WHERE THEY ARE AT. I CHECK WITH THEM. MAYBE THE SAME. WE'VE TRIED TO BAKE THAT INTO OUR PROCESS COMMISSIONER. UH, WHAT WE DO IS WHEN WE KNOW THAT THERE'S A CASE THAT'S ELIGIBLE FOR YOUR REVIEW, OR THAT YOU MAY HAVE AN INTEREST IN, BECAUSE EITHER IT'S AN EGREGIOUS POLICY VIOLATION THAT MAY NOT NECESSARILY INVOLVE A USE OF FORCE, WE NOTIFY INTERNAL AFFAIRS. THAT'S, THAT'S HOW WE COMMUNICATE WITH THEM. THE, YOU KNOW, THE, THE, THIS CASE HAS BEEN FORWARDED TO THE CHAIN OF COMMAND. IT'S ELIGIBLE FOR CPRC REVIEW. WE SEND AN EMAIL AT THE SAME TIME WE GET IT TO NOTIFY INTERNAL AFFAIRS THAT THAT PARTICULAR CASE IS ELIGIBLE OR MAY BE OF INTEREST TO CPRC. AND IT'S AT THAT TIME WE FLAG IT AND LET THEM KNOW THAT THEY SHOULD START PREPARING TO PUT IT IN THE DCF SO THAT IT CAN BE TRANSMITTED TO YOU FOR REVIEW. AND THEN AT WHAT POINT ARE THE, IS THE COMMISSION NOTIFIED OR WE NOTIFIED WHEN, WHEN IT'S CLOSED AND IN THE DCF WHEN IT'S CLOSED, ONCE THE INVESTIGATION HAS CONCLUDED MM-HMM . AND THE CASE MATERIAL IS AVAILABLE IN THE DIGITAL CASE FILE, THAT'S WHEN WE NOTIFY YOU. THIS PARTICULAR CASE IS ELIGIBLE FOR CPRC REVIEW. IT'S, AND THAT'S WHEN RYAN KIND OF COMMUNICATES TO YOU GUYS SO THAT YOU CAN ASCERTAIN WHICH WORK GROUP YOU WANT TO ASSIGN IT TO. AND IT'S AT THAT POINT THAT HE'LL ASSIGN IT TO THE APPROPRIATE WORK GROUP AND LOAD IT FOR CASE REVIEW. SO WE'VE TRIED TO BAKE THAT COMMUNICATION PROCESS. WE'VE TRIED TO BAKE IT IN THE CASE. YEAH. AND I'LL TELL YOU WHAT I'M, WHAT I'M THINKING, I, WHAT HAPPENS IS, I, I VIEW THE MOST IMPORTANT THING WE'RE DOING IS REVIEW THAT'S IN, IN THE NAME OF THE, OF THE COMMISSION. SO REVIEWING, AND I AM QUESTIONING WHETHER THE CPRC SHOULD REVIEW EVERY CASE THAT A, THE AP O IS LOOKING AT, YOU ARE LOOKING AT. WE SHOULD AT LEAST REVIEW THOSE. AND THEN OF COURSE, WE HAVE THE LATITUDE TO, TO, TO, TO START TO PROMPT NEW INVESTIGATIONS LIKE EVERY CITIZEN IN AUSTIN AND OR TO, TO LOOK AT SOME, SOME ONES THAT YOU MAY HAVE DECIDED THAT YOU DON'T WANNA REVIEW, THAT WE MAY, WE MAY HAVE CHOSE IN OUR TRIAD AGENT TO THIS TO DO THAT. BUT ONE THING THAT'S NOT CLEAR TO ME TOO IS THAT WHETHER WE SHOULD WANT TO SAY EVERY, IF IT'S IMPORTANT ENOUGH THAT A PO THOUGHT THAT SHOULD, THEY SHOULD BE INVESTIGATING, WE SHOULD BE REVIEWING TOO. AND THOSE ARE, THAT'S A, THAT'S A QUESTION FOR THE REST OF THE COMMITTEE, I THINK, TO DECIDE NOW. BUT THAT'S A, THAT'S THE BIG PICTURE THAT I'M TRYING TO, UH, TO PUT, YOU KNOW, MAKE SURE THAT WE, UH, IF I COULD RING IN HERE FOR A MINUTE. UH, SORRY. YEAH, GO AHEAD. WELL, I WAS GONNA SAY THAT, YOU KNOW, I, I DEFINITELY THINK THAT WE SHOULD BE LOOKING AT, UH, CASES AND AS WE DISCUSSED, UM, BEFORE, I THINK THAT, YOU KNOW, OBVIOUSLY WE DON'T HAVE THE SAME RESOURCES THAT, UH, A PO HAS. SO I THINK THAT WE HAVE TO, YOU KNOW, UM, DEFINITELY HAVE TO TRIAGE. AND, UH, I THINK WHEN WE LOOK AT THESE CASES, NOT ONLY ARE WE LOOKING AT RECOMMENDATION FOR THOSE CASES, BUT IF WE SEE SOMETHING MUCH BROADER THAT'S MORE SYSTEMATIC, WE HAVE THE OPPORTUNITY TO MAKE A RECOMMENDATION IN THAT REGARD. UH, SO I, I THINK THE TWO GO HAND IN HAND, THAT'S MY TAKE. IF I COULD PROVIDE THE COMMISSION JUST WITH SOME INSIGHT AS TO THE SCOPE OR SCALE OF, OF THAT POTENTIAL AVENUE YEAH. IS THAT WE CURRENTLY HAVE 132 CASES, RIGHT? THAT WE'RE CURRENTLY, CURRENTLY WORKING. AND I DON'T KNOW THE POTENTIAL BANDWIDTH FOR THE COMMISSIONERS TO BE INVOLVED OR HAVE THAT SAME TRACK OR, UH, TRANSPARENCY AS EACH CASE IS MOVING ALONG, RIGHT? JUST BECAUSE THERE'S SO MANY CASES AND, AND IS THERE AN OPPORTUNITY, UH, LIKE COMMISSIONER HARRIS SAID TO, TO TRIAGE OR VET OR DO A SYSTEM OF, WE ARE GOING TO RANDOMLY AUDIT OR EVALUATE A SET OF CASES AS OPPOSED TO EVERY SINGLE, EVERY SINGLE [00:50:01] CASE. DOES THAT MAKE SENSE? YEAH. MAYBE THAT MIGHT BE A, A, A, A BETTER APPROACH POTENTIALLY. AND, AND RIGHT NOW, THE WAY, THE WAY THAT I, I READ WHAT WE'RE TRYING TO DO IS THAT WE WANT TO, THE TRIERS GROUP IS ACTUALLY TRYING TO SCAN THROUGH THOSE 132, JUST NOT INVESTIGATE THEM, BUT SCAN THROUGH, SEE, DO SOME KIND OF TRIAGE AND PRIORITIZE AND PICK A SUBGROUP OF THAT TO DISTRIBUTE AMONG THE COMMISSION. AND THEN WE DO A REVIEW OF THOSE, RIGHT? THAT'S THE, THE, THE, THE, THE, THE WAY IT'S SET UP RIGHT NOW. AND WE ARE READY TO, UH, FACE, I MEAN, LIKE, WE'LL FIND OUT WHAT WE CAN HANDLE OR NOT, BUT SOMETIMES YOU JUST HAVE TO TRY, TRY ON UNDOING THEM. THE, THE, THE KICK THE ISSUE I HAVE IS QUESTION WHETHER, UM, IF A PO THOUGHT OF THE SUBSET OF THOSE 1 32, WHATEVER THEY THOUGHT, THESE ARE ONES THAT WE SHOULD BE LOOKING AT. I'M WONDERING AS A, AS A COMMISSION, IF WE SHOULD NOT, YOU KNOW, SOMEWHAT, UH, CONSIDER REVIEWING THOSE TOO. BECAUSE AFTER ALL, THAT'S SAY, NOW THAT'S PART OF OUR FUNCTIONS COMMITTEE IS HELP THE WAY I, FROM A CITIZEN'S PERSPECTIVE, I SEE YOU SEE INTERNAL AFFAIRS OR THE SUSPICION, YOU KNOW, OR WHETHER THEY, THEY'RE EVEN THE, THE BLUE LINE, RIGHT? WELL, THEY LOOK AT A PO, WELL, A PO, BECAUSE THEY'RE DOING INVESTIGATION. THERE ARE SOME PEOPLE IN THAT WITH RESOURCES AND EXPERIENCES IN POLICE, EX POLICEMEN AND SO FORTH. PEOPLE COULD VIEW THAT ALSO WITH SOME, SOME CONCERN, RIGHT? MM-HMM . WELL, THAT'S WHY THERE'S THIS CPRC, WHICH IS A, YOU KNOW, NO CONNECTION, JUST BUNCH OF CITIZENS REVIEWING. AND WHAT THEY CAN SAY IS THAT THIS REVIEW SEEMED TO HAVE BEEN FAIR AND THE SAME THING FOR THE APRS REVIEW, RIGHT? AND THAT, THAT'S WHERE YOU BRING IN SOME COMMUNITY, UM, TRUST THAT, THAT IT'S NOT JUST PROTECTION, RIGHT? AND THAT'S, I THINK THAT'S, THAT'S WHAT THAT WE'RE, WE'RE, WE'RE AIMING AT. NO. YES, SIR. I UNDERSTAND. THANK YOU. CHIEF HENDERSON, UM, YOU SAID THERE'S 132 CASES. ARE YOU AWARE OF HOW OLD THE OLDEST ONE IS, OR IS THAT JUST FROM THIS YEAR? HOW LONG ARE WE LOOKING AT THESE CASES BEING AROUND? I'LL HAND THAT TO, UH, COMMANDER BERGERON. HE CAN GIVE YOU DETAILS RELATED TO THAT. THANK YOU. THANKS. THAT'S A GREAT QUESTION. MOST OF THEM ARE RELATED TO THIS YEAR, SOME FROM THE PREVIOUS YEAR, BUT WE STILL HAVE SOME GOING BACK ALL THE WAY TO 2020, UH, ABOUT THEN WHEN WE HAD SOME OF THE PROTESTS DOWNTOWN AND USE OF FORCE THAT ARE STILL BEING REVIEWED BY THE DISTRICT ATTORNEY'S OFFICE. AND SO WE DON'T MOVE FORWARD ON CONCLUDING THOSE CASES UNTIL THAT'S DONE. SO THOSE ARE OPEN AND, UH, AND, AND SITTING THERE. HOWEVER, UM, MOST OF THEM ARE WITHIN 180 DAYS. SOME A LITTLE OVER THAT WITHIN A YEAR. A CLARIFYING QUESTION ARE, ARE YOU SAYING THAT THE ONES BACK FROM 2020, THOSE ARE WAITING FOR THE DISTRICT ATTORNEY TO INDICT BEFORE YOU GUYS FOLLOW THROUGH? OR WHAT DOES THAT PROCESS LOOK LIKE? NO, MA'AM. I BELIEVE THOSE HAVE BEEN INDICTED ALREADY AT THIS POINT, AND WE'RE JUST WAITING ON THOSE. OKAY. THANK YOU. WE, WE DON'T WANNA GET IN THE WAY OF JUSTICE. UH, ABSOLUTELY. THANK YOU. UH, QUESTIONS COMMISSIONERS. I, I REALLY, UH, THANK YOU SO MUCH FOR COMING HERE. I KNOW WE, WE PUT YOU UNDER THE UN UNEXPECTEDLY ASKED QUESTIONS. AND SO FOR, UH, IT'S AMAZING THAT YOU WERE ABLE TO RESPOND ON, UM, I'M NOT SURE IF WE, UM, UM, WOULD, YOU KNOW, IF, IF, IF, IF SOMEBODY IN THE AUSTIN POLICE IS MONITORING OR WATCHING THE CPRC MEETINGS, AND SO I STRONGLY SUGGEST MAYBE OKAY, GOOD. , THIS PROBABLY MORE THING YOU DON'T WANT TO BE. YEAH. PERFECT. UM, IF THERE ARE NO OTHER, NO OTHER ISSUES ON THIS ONE, I WOULD LIKE TO [7. Discussion of drafting a “CPRC Year One” summary of accomplishments and challenges for potential communication to the City Council and City Manager. ] MOVE ON TO THE, THE NEXT ITEM, UM, PART OF TWO 15 DASH FOUR D SEVEN SAYS THAT WE, THAT THE CPRC, UM, SHOULD PUT OUT A YEAR SUMMARY OF ACCOMPLISHMENTS AND CHALLENGES, UH, POTENTIAL TO THE, THE COMMUNITY. SEE, AND I, OH, THE PRESENCE OF OUR FELLOW COMMISSIONER YES. WELCOME COMMISSIONER LEPA. YES. YEAH, SORRY. SORRY ABOUT THAT. YEAH. SO, UM, YES. SO WE, THIS IS A, THIS IS A, UM, A REQUEST BECAUSE WE HAVE TO PUT A SUMMARY TOGETHER. AND, UM, I, WE, I NEED SOME, SOME GUIDANCE AND VOLUNTEERS OR SOMEBODY, SOME SUB SOME GROUP TO DECIDE THAT YOU KNOW WHAT TO DO THERE. UM, THIS MAY BE A, SHALL THE LANGUAGE COULD SAY SHALL, BUT I THINK IT WOULD BE A, A GOOD THING, ESPECIALLY WITH THE PRESSURES OF HAVING AFTER, YOU KNOW, IT'S BEEN A COMMISSION HAS BEEN IN PLACE FOR NOW, SINCE LAST NOVEMBER. EVEN THOUGH [00:55:01] THE, OUR BYLAWS, IT'S A LITTLE LESS, LESS THAN THAT. BUT STILL, WE SHOULD BE THINKING ABOUT THIS. UM, AND I'M, YOU CAN'T EXPECT THE CHAIR TO BE THE ONE WHO DOES ALL THE WORK. SO IT'S JUST, IT CAN START ON A DRAFT, IF YOU'D LIKE ME TO, AND COMMUNICATE WITH, YOU KNOW, WHAT, WHAT YOU'D LIKE TO INCLUDE. WHAT WOULD, WHAT DO YOU THINK BEAUTIFUL IS, IS ANYBODY ELSE WANT TO HELP COMMISSIONER HARRIS IN THAT, IN THAT PROCESS? YEAH, I, I CAN HELP YOU WITH IT. I'M, I'M CLUELESS AND KNOWLEDGELESS, BUT I CAN, I CAN SET ARMS. INTERESTING ENOUGH, UH, IT COULD BE A GOOD WAY FOR YOU TO BOOTSTRAP YOUR, UH, THING, BECAUSE IT COULD START BY GOING BACK AND LOOKING AT ALL THE AGENDAS AND SEEING WHAT'S BEEN DISCUSSED AND SO FORTH TO BE A QUICK WAY TO, TO BOOTSTRAP YOURSELF ON, ON THE COMMISSION. SO, THANKS. AND, UM, OKAY. I'LL, I'LL LEAVE THAT AT THAT. UM, I, UH, WHAT'S OUR DUE DATE ON THAT? UH, I, I FORGET WHEN WE ARE SUPPOSED TO HAVE THAT SUBMITTED. THERE'S, THERE'S, IT SAYS, SHALL YOU KNOW, UH, I, UH, I, WHAT, LET'S DO THIS. WHY DON'T YOU TAKE A LOOK AT IT AND SEE HOW MUCH WORK IT WOULD INVOLVE. IT'D BE, WOULD BE REALLY NICE IF WE HAD SOMETHING IN PLACE BY NEXT, NEXT, UH, NEXT, NEXT MEETING. BUT I, UM, DON'T WANT TO TO FORCE YOU ON A SCHEDULE WHEN, WHEN YOU'RE VOLUNTEERED TO DO IT, SO KINDLY VOLUNTEERED. ABSOLUTELY. I'LL TAKE A LOOK AND DEFINITELY WANNA COMMUNICATE WITH YOU AND THE OTHER COMMISSIONERS AS TO WHAT WE WANT TO INCLUDE. AND, YOU KNOW. OKAY. TELL EVERYONE. WELL, I THINK THAT CONCLUDES THE DISCUSSION ITEMS PORTION OF OUR MEETING. THE, THE, [8. Approval of a recommendation to invite the Austin Police Chief to a future CPRC meeting to discuss efforts undertaken by APD to comply with Chapter 2-15 (Police Oversight). ] UH, ACTION ITEM AREA, THIS BULLET B WHERE, UH, IT SAYS, APPROVAL OF A RECOMMENDATION TO INVITE AUSTIN POLICE CHIEF TO A FUTURE CPRC MEETING TO DISCUSS EFFORTS UNDERTAKEN BY A PD TO COMPLY WITH CHAPTER TWO 15 OF THE POLICE OVERSIGHT. AND, UH, ONCE AGAIN, I'LL GIVE YOU A LITTLE BACKGROUND OF THIS, IT'S, UM, IN MORE THAN ONE OF OUR MEETINGS HAD BEEN SUGGESTED BY A COMMISSIONER, MAYBE TO, TO DO THIS. AND I THINK IN THE PAST IT HAD BEEN, UH, SUGGESTED THAT, WELL, WE WANNA BE RESPECTFUL OF OUR TIME. MAYBE WE WANNA WAIT FOR US TO HAVE A BETTER, TO HAVE A, SOMETHING, YOU KNOW, SOMETHING UNDER OUR BELTS AND A BETTER UNDERSTANDING OF THE PROCESS, OF OUR PROCESS BEFORE WE DID THAT, WHATEVER, RIGHT? I BROUGHT THIS HERE, HERE, THE AGENDA, EVEN THOUGH I PERSONALLY, UH, THINK IT'S PREMATURE, BUT I WANTED TO GIVE THE COMMISSION AN OPPORTUNITY TO DECIDE IF THEY WANT TO DO THAT, PUT A TIME, DATE OR WHAT, BECAUSE I KNOW THAT IN THE PAST, OTHERS IN THE COMMISSION OF, OF THOUGHT, IT WOULD BE A NICE THING TO HAVE HER. BUT OF COURSE, FORTUNATELY WE HAD THAT, UH, CHIEF ANDERSON AND, AND COMMANDER, UM, HAVE BEEN HERE, AND THAT HELPED. THAT HELPED A LOT. BUT, UM, YEAH, I THINK I'M ONE OF THE ONES THAT HAS REQUESTED THAT ON SEVERAL OCCASIONS AND WOULD LIKE TO HAVE, I DID NOT THINK IT WAS PREMATURE. I RESPECT THE, I THE CONCEPT THAT IT MIGHT BE PREMATURE, BUT I'D REALLY LIKE TO HAVE THE POLICE CHIEF, UH, PRESENT TO OUTLINE WHAT SHE SEES AS, UH, HER ROLE AND, UM, HOW SHE CAN COLLABORATE WITH BOTH THE OFFICE OF POLICE OVERSIGHT AND THE COMMISSION. SO I SUPPORT INVITING HER, UH, WITHIN THE NEXT TWO MONTHS TO OUR, OUR COMMISSION MEETING. THANKS. ANYONE WHO WANT TO HAVE A MOTION, UH, WELL MORE DISCUSSIONS ON THIS. I WANNA MAKE SURE THAT, UH, OTHERS GET A CHANCE TO PUT THEIR VIEWS ON, ON THE, ON THE ITEM. I SUGGESTION. UM, I THINK THIS IS A, A WONDERFUL ACTION ITEM. I'D LIKE TO SEE THIS BROUGHT FORWARD, BUT I WOULD ALSO SUGGEST, UM, INSTEAD OF JUST SPECIFICALLY THE AUSTIN POLICE OF CHIEF LISA DAVIS, THAT MAYBE, UM, CHIEF ROBERT HENDERSON BE ADDED TO THAT AS WELL. UM, 'CAUSE I'M NOT SURE ABOUT THE TIME AVAILABILITY FOR THE POLICE CHIEF, BUT I WOULD BE HAPPY TO HAVE, UH, CHIEF HENDERSON AS WELL. OKAY. I CAN MAKE A SUGGESTION. YES. SINCE WE HAVE OUR RESPONSE THAT IS DUE WITHIN 90 DAYS OF THE APOS RESPONSE, WHICH WAS PRESIDED IN, UH, THE 9TH OF DECEMBER. SO ESSENTIALLY THREE MONTHS FROM THAT DATE, UH, SUGGESTION TO SCHEDULE MAYBE AFTER THAT DUE DATE, THAT WAY WE COULD PRESENT OUT ON BOTH, WE COULD DO A RESPONSE TO THE APOS, UH, REPORT, BUT IN ADDITION, UH, THAT OR, UH, RESPOND TO ANY QUESTIONS THAT THE COMMISSION MIGHT, MIGHT HAVE AND, AND MAYBE WE COULD COVER AND MAYBE A MORE BROAD, UM, BROAD CATEGORIES AS OPPOSED TO MAY COMING PRESENT. AND THEN SHORTLY THEREAFTER, OUR REPORT COMES OUT. AND THEN THERE'S ADDITIONAL QUESTIONS THAT THE COMMISSION MIGHT HAVE, JUST A SUGGESTION FOR THE COMMISSION. BUT, BUT HAPPY TO YOU PUT US ON THE AGENDA AS MANY TIMES AS YOU'D LIKE. JUST LET US KNOW. OKAY. IF ANYBODY WANTS TO. SO WOULD [01:00:01] THAT BE SOMETIME IN, IN APRIL, YOU ANTICIPATE? AT OUR APRIL MEETING? IT WOULD BE DUE IN MARCH. MARCH, RIGHT? IT WOULD BE DUE IN MARCH. YEAH. SO I WOULD SAY YOUR APRIL AGENDA. YEAH, I'M, I WOULD, THAT WOULD WORK. WOULD HAVE TO COME BEFORE THEN IF YOU'D LIKE. IF YOU'D LIKE MM-HMM . YEAH, THAT WOULD WORK. A OUR APRIL AGENDA, WHICH WOULD BE, WE HAVEN'T SCHEDULED EVERY, WE SCHEDULED MEETINGS FOR 2026. NOT YET. WE HAVE TO WAIT UNTIL THEY DO THE, UH, MAYOR AND COUNCIL FIRST, AND THEN WE'LL GO ON THE SCHEDULE. ARE WE READY FOR A MOTION? IS THERE ANY OTHER WE READY FOR A MOTION? SOMEBODY, SOMEBODY, SOMEBODY ELSE WILL SET THE MOTION. WELL, I'LL, I'LL MAKE A MOTION THAT WE INVITE THE POLICE CHIEF TO OUR APRIL MEETING TO DISCUSS HER RESPONSE TO THE A PO REPORT AND ANY OTHER MATTERS, UH, RELEVANT TO THE, UH, COMMUNITY POLICE REVIEW COMMISSION. I SECOND. OKAY. DO WE WANT, UH, A VOTE TO APPROVE THE MOTION? SHOW OF HANDS? THAT'S ONE, TWO. OH, OKAY. SO THAT'S FIVE COUNT SIX I TWO. OKAY. UH, SIX IN FAVOR. OPPOSED ONE. SO I GUESS MOTION PASSED. PERFECT. I JUST HAVE ONE FINAL QUESTION FOR HER. YES. AND I JUST HAD A ONE FINAL QUESTION. DO YOU THINK THAT WE CAN GET A DEFINITIVE DATE IN WHICH WE'LL HAVE ACCESS TO THE FILE SO WE CAN BEGIN REVIEWING CASES? THAT WAY IT'S JUST ON THE RECORD SO THE PUBLIC KNOWS WE HAVE BEGUN TO ACTUALLY DO THE WORK. YEAH. SO RIGHT NOW I JUST NEED THE CHAIR. UH, WE WOULD HAVE TO PUT IT ON THE NEXT, UH, EITHER AGENDA OR HE COULD EMAIL ME. BUT WE'LL HAVE TO COMMUNICATE ON WHO'S GONNA BE IN WHAT WORKING GROUP. UH, RIGHT NOW YOU'RE NOT ON ANY LIST. UM, SO HE'LL HAVE TO MAKE THAT DECISION. PERFECT. THANK YOU SO MUCH. ANY OTHER BUSINESS? OKAY. WITH ALL OTHER GROUPS. AND PENA ALSO, I'D JUST LIKE TO NOTE THAT AS SOON AS THE GROUP, AS SOON AS YOU'RE SELECTED FOR A GROUP OR TRIAGE INTO A GROUP, IT'S A MATTER OF MINUTES UNTIL YOU GET TRAINED AND WE SEND OVER THE FILES TO YOU SO THAT WAY YOU COULD REVIEW. PERFECT. THANK YOU. YOU'RE WELCOME. SO, FUTURE [FUTURE AGENDA ITEMS] AGENDA ITEMS, WE'LL GET SHORT SHORTLY, GET A, UM, CALENDAR FOR OUR 2026 MEETING DATES. YES. WE'LL GET THE MEETING DATES FOR 2026. UM, IF YOU WANNA KEEP IT THE SAME, WE KEEP IT THE SAME, BUT WE COULD DISCUSS THAT. UH, I COULD GET WITH THE CHAIR AND THE VICE CHAIR TO SEE WHAT YOU OPPOSE AND WE COULD REACH OUT. YEAH. ONE COMMENT I HAD ON THAT IS FRIDAYS ARE TYPICALLY PEOPLE ARE GOING OUT OF TOWN. I'M JUST WONDERING IF OUR KINDA LACK OF INVOLVEMENT AND, YOU KNOW, PARTICIPATION IS DUE TO PEOPLE LEAVING OUT OF TOWN ON A FRIDAY, FRIDAY AFTERNOON, FRIDAY EVENING, IF THERE'S ANY CHANCE OF DOING IT SOMETIME DURING THE WEEK WHEN PEOPLE ARE, YOU KNOW, A LITTLE MORE TIED DOWN, BUT JUST, YOU KNOW, IT'S NOT A BIG DEAL, BUT I DON'T KNOW IF IT'S UP FOR CONSIDERATION AT ALL. YEAH, COMMISSIONER, DEPENDING ON THE AVAILABILITY OF THE SCHEDULES, WHETHER IT'S GONNA BE HERE AT THE CITY HALL, WE ALSO HAVE THE, UH, PUBLIC DEVELOPMENT CENTER. UH, WE COULD ALSO HOLD THE MEETINGS OVER THERE. SO JUST DEPENDING ON, ONCE MAYOR AND COUNCIL GET ON SCHEDULE, I'LL SEE WHAT'S AVAILABLE AND THEN I'LL REACH OUT TO THE CHAIR AND VICE CHAIR AND WE COULD DECIDE ON DATES AND THEN WE'LL PRESENT 'EM TO THE COMMISSION AT A, THE JANUARY MEETING. DOES, DOES ANYBODY HAVE A PROBLEM WITH FRIDAY? I MEAN, I JUST, IS THERE A BETTER DATE? I JUST, NO, I, I MEAN I KNOW WE HAD A QUITE AN EXTENSIVE DISCUSSION. COMMISSIONER WHO'S UNDER COMMISSIONER'S NAME? WHAT'S THE NEW COMMISSIONER'S NAME? UH, I'M SO, YEAH, WE HAD A QUITE AN EXTENSIVE DISCUSSION EARLY ON ABOUT THE DATE, THE TIME, THE LOCATION, AND UM, YOU'RE LOOKING FOR FRIDAY. I DUNNO WHICH NAME, COMMISSIONER PETERMAN. YEAH. UH, QUITE AN EXTENSIVE DISCUSSION EARLY ON ABOUT THE DATE, THE TIME, THE, UM, THE LOCATION AND AFTER QUITE A DELIBERATION SETTLED ON THE FRIDAYS AND SETTLED ON HERE. UH, BUT WITH THE CAVEAT OF NOT KNOWING , THE, UM, THE CONFLICT THAT MIGHT OCCUR, THAT IS SOMETHING THAT WE MIGHT TAKE, TAKE INTO CONSIDERATION IN THE FUTURE. BUT, UH, FRIDAYS WORKS FOR ME, EVEN THOUGH I DO TRAVEL A LOT. I'M OUT OF TOWN A LOT ONCE A [01:05:01] MONTH, UH, TO MAKE THIS ACCOMMODATION TO MAKE SURE I'M HERE, UM, HAS NOT BEEN A CHALLENGE. YEAH. OTHER, UM, FUTURE, LET'S SEE, LEMME MAKE SURE. AGENDA ITEMS. ANYBODY ANY OTHER PROPOSED FUTURE AGENDA ITEMS RIGHT NOW? NO. OKAY. UH, WITH ALL BUSINESS, UH, CONSIDERED COMPLETED, I WOULD LIKE TO, AND NO OBJECTIONS. I WOULD LIKE TO ADJOURN THIS MEETING. IT IS 4:06 PM THANK YOU VERY MUCH. THANK YOU CHAIRMAN GREEK. THANK YOU. MERRY CHRISTMAS EVERYONE. THANK YOU. MERRY CHRISTMAS. * This transcript was created by voice-to-text technology. The transcript has not been edited for errors or omissions, it is for reference only and is not the official minutes of the meeting.