Nov 02, 2026 Music

MOVING FORWARD, THE APPROVAL OF MINUTES.

[APPROVAL OF MINUTES ]

CAN I GET APPROVAL OF MINUTES? I GET A MOTION TO APPROVE IN A SECOND.

DOES ANYBODY MOTION TO APPROVE THE MINUTES? OKAY.

COMMISSIONER AGUILAR,

[00:05:01]

ANY SECOND? COMMISSIONER PRICE, THANK YOU.

FIRST.

SO WE'LL MOVE ON TO STAFF BRIEFINGS.

DO WE ALL RULE IN FAVOR OF APPROVING THE MINUTES? COMMISSIONER SILVA, DID YOU HAVE A CHANCE TO LOOK AT THE MINUTES? OKAY, WE'RE ALL GOOD TO GO.

SOUNDS LIKE WE'RE GOOD.

[2. Staff briefing on Live Music Fund collections by Kim McCarson, Program Manager, Music & Entertainment, Austin Arts, Culture, Music & Entertainment (ACME). ]

UH, STAFF BRIEFING OF LIVE MUSIC FUND COLLECTION IS BY KIM MCCARSON, PROGRAM MANAGER IN MUSIC ENTERTAINMENT.

HELLO EVERYBODY.

I'M KIM MCCARSON, PROGRAM MANAGER WITH ACME, AND I'LL BE GIVING YOU THE, UH, UPDATE ON THE HOTEL OCCUPANCY TAX FOR THE AUSTIN LIVE MUSIC FUND.

UH, THIS IS THROUGH SEPTEMBER 2026, WHICH OF COURSE IS THE LAST MONTH OF FISCAL YEAR 26 FOR US.

SO WHAT YOU'RE LOOKING AT NOW IS THE TOTAL, UH, THAT WAS COLLECTED OVER THE COURSE OF THE YEAR.

SO IN SEPTEMBER IT WAS 11,095.

THAT GIVES US A GRAND TOTAL OF 4,736,546.

AND THAT REPRESENTS A 7% INCREASE OVER THE PREVIOUS YEAR.

ANY QUESTIONS? THAT SOUNDS GREAT.

NOW WE MOVE ON TO STAFF BRIEFING ON ACME FUNDING BY LAURA ODEGAARD.

UH,

[3. Staff briefing on ACME funding programs by Laura Odegaard, Division Manager, Cultural Affairs and Investments, ACME.]

WE'LL HAVE TO KICK THIS TO NEXT MONTH.

SHE IS OUT OF TOWN ON CITY BUSINESS, BUT WE'LL RETURN DECEMBER TO REPORT BACK.

THAT SOUNDS GREAT.

NOW STAFF BRIEFING REGARDING THE CREATIVE RESET PHASE TWO, REIMAGINE AUSTIN'S CULTURAL FACILITIES AND MUSEUMS BY MARJORIE FLANAGAN.

SOUNDS LIKE IT'S GONNA BE A SHORT MEETING.

UH,

[4. Staff briefing regarding the Creative Reset Phase II: Reimagining Austin’s Cultural Facilities and Museums by Marjorie Flanagan, Division Manager, Cultural Education & Programs, ACME.]

HI, EVERYONE.

THANK YOU FOR HAVING ME.

MY NAME IS MARJORIE FLANAGAN.

I AM, UH, A DIVISION MANAGER FOR ACME OVER SOME OF OUR ARTS AND CULTURE FACILITIES.

UM, SO USUALLY I'M GIVING THIS PRESENTATION TO FOLKS WHO ARE A LITTLE BIT LESS FAMILIAR WITH WHAT ACME DOES, BUT YOU GUYS ARE ALL OLD, ALL PROS AT IT BY NOW.

SO, UM, ABOUT A YEAR AGO, WE ASKED AUSTIN A SIMPLE QUESTION, HOW CAN OUR CULTURAL FACILITIES BETTER SERVE OUR COMMUNITY? TODAY, WE'RE HERE TO SHARE WITH YOU WHAT WE HEARD AND MORE IMPORTANTLY, WHAT WE'RE GONNA DO ABOUT IT.

UM, SO PHASE ONE TRANSFORMED HOW WE INVEST IN PEOPLE AND ORGANIZATIONS, AND PHASE TWO IS ABOUT TRANSFORMING THE PLACES WHERE CULTURE HAPPENS.

AUSTIN'S POPULATION, NEIGHBORHOODS, AND CULTURAL LANDSCAPES HAVE EVOLVED DRAMATICALLY OVER THE LAST DECADE, AS YOU ALL KNOW, AND COMMUNITY EXPECTATIONS HAVE CHANGED.

THEY WANT OUR FACILITIES ACTIVATED, NOT JUST BUILDINGS.

ACME HAS THE UN - HAS AN OPPORTUNITY TO REIMAGINE HOW OUR FACILITIES SERVE RESIDENTS FOR THE NEXT GENERATION.

THE QUESTION WASN'T ABOUT WHETHER OUR FACILITIES MATTER, BUT HOW THEY CAN DO BETTER TO SERVE AUSTIN'S COMMUNITY TODAY AND INTO THE FUTURE.

COMMUNITY ASKED, WE LISTENED, AND NOW WE'RE ACTING.

PHASE TWO EN- ENGAGED RESIDENTS, ARTISTS, COMMUNITY PARTNERS, VOLUNTEERS, FRIENDS OF GROUPS, SPORTS AND COMMISSIONS, AND ACME STAFF.

WE EVALUATED NOT ONLY WHAT OUR FACILITIES DO, BUT HOW THEY OPERATE.

UH, COMMUNITY FEEDBACK AND OPERATIONAL ASSESSMENTS REVEALED OPPORTUNITIES TO IMPROVE ACCESS, ACTIVATION, CUSTOMER EXPERIENCE AND EFFICIENCY, AND TODAY WE'RE INTRODUCING A CLEAR IMPLEMENTATION STRATEGY THAT TRANSFORMS THOSE RECOMMENDATIONS INTO ACTION.

SO AS YOU HEARD, PHASE TWO WASN'T SIMPLY ABOUT GATHERING MORE FEEDBACK, IT WAS REALLY ABOUT ACME UNDERSTANDING HOW THE CULTURAL FACILITIES MUST EVOLVE TO MEET AUSTIN TODAY.

I'M GONNA WALK YOU THROUGH WHAT WE HEARD, HOW WE TRANSLATED THAT FEEDBACK INTO OPERATIONAL STRATEGY, AND HOW WE'LL BEGIN IMPLEMENTING THOSE, UH, RECOMMENDATIONS.

BEFORE RECOMMENDING CHANGE, WE WANTED TO FULLY UNDERSTAND BOTH THE COMMUNITY'S EXPERIENCE AND OUR INTERNAL OPERATIONS.

WE INTENTIONALLY DESIGNED THIS FEEDBACK PROCESS AROUND LISTENING.

WE ENGAGED THE COMMUNITY, ASSESSED OUR OPERATIONS, WORKED ALONGSIDE STAFF, EVALUATED EACH SITE'S, UH, UH, IDENTITY AND TRANSLATED THOSE FINDINGS INTO RECOMMENDATIONS AND AN IMPLEMENTATION

[00:10:01]

PLAN.

EVERY STEP WAS BUILT UPON THE PREVIOUS ONE TO ENSURE OUR RECOMMENDATIONS REFLECT BOTH COMMUNITY PRIORITIES AND OPERATIONAL REALITIES, OF WHICH THERE ARE MANY.

ONE OF THE MOST ENCOURAGING FINDINGS WAS HOW CONSISTENT THE FEEDBACK WAS ACROSS OUR ENGAGEMENT EFFORTS.

UH, THE COMMUNITY ISN'T ASKING FOR ENTIRELY NEW BUILDINGS.

THEY'RE ASKING US TO BETTER ACTIVATE THE SPACES WE ALREADY OWN.

THEY'RE WANTING MORE PROGRAMMING, STRONGER PARTNERSHIPS, WELCOMING SPACES, FEWER BARRIERS AND EXPERIENCES THAT REFLECT THE DIVERSITY OF AUSTIN.

THESE PRIORITIES BECAME THE FOUNDATION FOR ALL OF THE RECOMMENDATIONS YOU'LL SEE IN THIS PLAN.

WE ALSO TALKED TO STAFF.

UH, ONE THING BECAME VERY CLEAR.

OUR EMPLOYEES ARE INCREDIBLY PASSIONATE.

THEY'RE COMMITTED.

THEY'RE DEEPLY INVESTED IN SERVING THEIR COMMUNITIES.

WHAT WE FOUND IS THAT THE OPERATIONAL PROCESSES HAVE EVOLVED DIFFERENTLY ACROSS FACILITIES OVER TIME, CREATING UNNECESSARY COMPLEXITY AND INCONSISTENCY IN SERVICE.

OUR STAFF DON'T NEED TO WORK HARDER OR DO MORE WITH LESS.

THEY NEED SYSTEMS THAT ACTUALLY HELP THEM WORK SMARTER.

THEY NEED SYSTEMS THAT ALLOW THEM TO SPEND LESS TIME NAVIGATING ADMINISTRATIVE PROCESSES AND MORE TIME SERVING THE COMMUNITY, AND THAT'S WHAT OUR RECOMMENDATIONS ARE DESIGNED TO ACCOMPLISH.

EVERYTHING WE'VE SHARED TODAY CULMINATES IN A NEW OPERATIONAL FRAMEWORK.

THIS FRAMEWORK ESTABLISHES ONE COMMON OPERATING PHILOSOPHY ACROSS ACME WHILE PRESERVING THE UNIQUE IDENTITY OF EACH OF OUR SITES.

IT PROVIDES CONSISTENCY IN HOW WE DELIVER SERVICE, MAKE DECISIONS, BUILD PARTNERSHIPS, AND MEASURE SUCCESS.

MOVING FORWARD, THIS FRAMEWORK BECOMES THE FOUNDATION FOR HOW ALL OF ACME OPERATES AS ONE DEPARTMENT SERVING ONE COMMUNITY.

THESE PILLARS ARE DESIGNED TO ADDRESS BARRIERS AND CONCERNS WE LEARNED FROM ACROSS OUR CREATIVE RESET LISTENING SESSIONS PHASE ONE AND TWO.

SO OUR IMPLEMENTATION PRIORITIES.

2026 FOCUSES ON ALIGNING OUR WORKFORCE, STRENGTHENING LEADERSHIP ACCOUNTABILITY, LAUNCHING ACTIVATION INITIATIVES, EXPANDING PARTNERSHIPS, AND ADVANCING STRATEGIC FACILITY PROJECTS.

SO WE'VE INTENTIONALLY PHASED THE IMPLEMENTATION SO WE COULD BUILD A STRONG OPERATIONAL FOUNDATION BEFORE EXPANDING SYSTEM-WIDE.

THESE ACTIONS ALLOW US TO BEGIN RESPONDING IMMEDIATELY TO WHAT WE'VE HEARD THE COMMUNITY WHILE POSITIONING ACME FOR LONGER TERM SUCCESS.

SO ONCE THE FOUNDATION IS ESTABLISHED, FY27 FOCUSING, FOCUSES ON EXPANDING AND STANDARDIZING IMPROVEMENTS ACROSS THE DEPARTMENT.

THIS INCLUDES EXPANDED HOURS OF OPERATION, SHARED SERVICES WHERE APPROPRIATE, CUSTOMER EXPERIENCE STANDARDS, AND A DEPARTMENT-WIDE PERFORMANCE MANAGEMENT DASHBOARD.

THESE INITIATIVES HELP CREATE A MORE CONSISTENT EXPERIENCE FOR ALL RESIDENTS WHILE IMPROVING OPERATIONAL EFFICIENCY ACROSS ALL OF OUR 14 SITES.

CITY COUNCIL, ALL OF YOU TO MAKE THIS BECOME A REALITY.

SO HOW ARE WE GOING TO MEASURE THIS SUCCESS? WE BELIEVE THAT SUCCESS SHOULD BE MEASURED BY OUTCOMES, NOT ACTIVITY.

IF WE CAN'T MEASURE IT, WE CAN'T IMPROVE IT.

SO FOR THE FIRST TIME, ACME WILL CONSISTENTLY TRACK FACILITY UTILIZATION, PARTNERSHIPS, ACTIVATIONS, CUSTOMER SATISFACTION, OPERATIONAL PERFORMANCE, ATTENDANCE, AND FINANCIAL PERFORMANCE ACROSS ALL OF OUR SITES.

THESE MEASURES WILL HELP US ENSURE WE REMAIN ACCOUNTABLE TO BOTH THE COMMUNITY AND CITY LEADERSHIP.

LOOKING AHEAD, THE CREATIVE RESET HASN'T JUST BEEN ABOUT PRODUCING ANOTHER REPORT.

IT'S REALLY ABOUT LOOKING AT OUR SITES, OUR ARTS AND CULTURE FACILITIES, AND THE PRE - THE PEOPLE WHO WE SERVE.

THE ENGAGEMENT'S COMPLETE, THE LISTENING IS COMPLETE.

WE'VE NOW GOT A FRAMEWORK IN PLACE, A ROADMAP IN PLACE, AND NOW BEGINS THE WORK.

WE'RE LOOKING FORWARD TO PARTNERING WITH BOARDS AND COMMISSIONS, COMMUNITY PARTNERS, ALL OF OUR RESIDENTS, CITY MANAGER'S OFFICE,

[00:15:01]

AND I AM HAPPY TO ANSWER QUESTIONS.

THANK YOU FOR THAT PRESENTATION.

UM, FEELS PRETTY THOROUGH.

DOES ANYBODY HAVE ANY QUESTIONS? DOESN'T SOUND LIKE IT.

NUMBER FIVE, WE ARE ONTO STAFF UPDATES ON CITY COUNCIL DIRECTION RELATED TO CITY COAST SPONSORSHIP BY ERIC SCHAMLE.

WELL, THANK YOU VERY MUCH.

WE REALLY APPRECIATE YOU GIVING US YOUR TIME.

THANK YOU, CHAIR, FOR HAVING ME.

UH, CAN WE MOVE ON? SO ITEM

[5. Staff update on City Council direction related to City Co-Sponsorship processes for special events in Austin by Erica Shamaly, Division Manager, ACME. ]

HEY.

HELLO, EVERYONE.

UH, ERICA SMALLEY, MUSIC ENTERTAINMENT DIVISION MANAGER HERE AT ACME.

SORRY.

APOLOGIES, I COULDN'T BE THERE.

UM, I WISH I COULD HAVE BEEN, JUST TRANSPORTATION ISSUES.

SO, UH, I WANTED TO TALK TO YOU GUYS ABOUT, THIS IS A WORDY PRESENTATION.

JUST PLEASE FORGIVE THE WORDINESS, BUT IT REALLY IS A PRESENTATION FOR YOUR RECORD SO THAT YOU SEE THE HISTORY, WHAT THE DIRECTION IS, AND WHERE WE'RE GOING.

ALL RIGHT, SO HERE'S THE HISTORY.

UM, LOTS OF WORDS, LOTS OF LINKS, AS YOU'LL SEE IN THIS DOCUMENT, BUT AGAIN, THIS IS TO KIND OF KEEP YOU GUYS INFORMED.

UM, I ENCOURAGE YOU TO GO AND CLICK THROUGH THESE LINKS, UH, AFTER TONIGHT SO THAT YOU CAN LEARN MORE.

BUT THIS IS GIVING YOU THE HISTORY STARTING IN 1997 OF HOW THE CITY OF AUSTIN HAS PRIORITIZED, UH, SPECIAL EVENTS, UH, MAJOR EVENTS TO NOT ONLY BENEFIT THE AUSTIN COMMUNITY AND PROVIDE EXPERIENCES FOR THE AUSTIN COMMUNITY, BUT TO OBVIOUSLY, YOU KNOW, BOOST TOURISM AND OUR, AND OUR CREATIVE ECONOMY.

SO STARTING IN 1997, THE CITY OF AUSTIN FIRST STARTED WITH KIND OF A FRAMEWORK FOR FEE WAIVERS ACROSS THE CITY, NOT JUST FOR EVENTS, BUT FOR ANY TIME A FEE WAIVER WOULD BE NEEDED.

SO THAT WAS ACTUALLY, YOU KNOW, A LONG TIME AGO, 30 YEARS AGO, 40 YEARS AGO, 35 YEARS AGO.

I CAN'T SPELL FOR...

I MEAN, I CAN'T COUNT RIGHT NOW.

BUT, UH, THAT WAS UPDATED IN 2002, UM, SPECIFICALLY TOWARDS EVENTS.

SO PLEASE GO CHECK OUT THAT RESOLUTION.

THIS IS TRULY THE FIRST FRAMEWORK OF WHAT WE HAVE TODAY IN TERMS OF SPECIFIC TYPES OF EVENTS WE WANNA PRIORITIZE AND THE BUDGET THAT COUNCIL HAS, WHICH IS $6,000 PER COUNCIL OFFICE FOR FEE WAIVERS.

UM, SO AGAIN, PLEASE GO CLICK THROUGH THESE LINKS AND YOU CAN READ ALL ABOUT IT.

UH, THE NEXT TIME THERE WAS AN UPDATE WAS IN 2014, UM, WHICH WAS A PRETTY, YOU KNOW, WIDE ENCOMPASSING, UH, RESOLUTION FROM COUN - YOU KNOW, WHICH IS COUNCIL DIRECTION TO STAFF TO GO LEARN MORE, EXPLORING, TO EXPLORE SOURCES OF ALTERNATIVE FUNDING FOR SPECIAL EVENTS, CREATE FEE WAIVER PROCESS FOR LARGE SCALE EVENTS.

UM, WE DIDN'T QUITE GET THERE WITH A, LIKE, A, A PROCESS.

UH, WE'LL TALK A LITTLE BIT MORE ABOUT HOW PROCESS, YOU KNOW, HAS EVOLVED SINCE THEN.

UM, SO THE NEXT UPDATE WAS IN 2015 WITH THE PARKLAND EVENTS TASK FORCE, WHICH REALLY DID FOCUS ON EVENTS IN OUR, IN OUR PARKS, WHICH ARE O - YOU KNOW, HONESTLY, OUR MOST MAJOR EVENTS DO TAKE PLACE IN CITY PARKS, LIKE ZILKER AND AUDITORIUM SHORES.

SO THE PARKLAND EVENTS TASK FORCE FOCUSED ON THAT BACK IN 2015 WITH MANY RECOMMENDATIONS TO S - TO COUNCIL AND TO THE CITY MANAGER ABOUT WHAT THE COMMUNITY WANTED TO SEE AT THAT TIME.

AND SO IN 2016 AND 2018, YOU SEE THE RESPONSES TO THOSE DIRECTIONS FROM COUNCIL FIRST IN 2016, THAT WAS A LONG-TERM ANALYSIS OF SPECIAL EVENTS.

THESE ARE SOME VERY GOOD REPORTS HERE, UM, IN TERMS OF WHAT STAFF WAS ABLE TO FIND OUT, BOTH AROUND, UM, SPECIAL EVENTS AND THEN PARKLAND EVENTS TASK FORCE IMPLEMENTATION SPECIFICALLY.

SO AGAIN, I, I SAT...

I READ ALL OF THIS THROUGHOUT THE DAY TODAY, SOME INTERESTING INFORMATION, SOME INCREDIBLE HISTORY OF AUSTIN, AND HOW DID WE GET HERE IN TERMS OF OUR EVENTS? SO PLEASE, UH, GO CLICK THROUGH THESE AND, AND, YOU KNOW, UH, SPEND SOME TIME WITH THESE LINKS.

OF TRANSAT - UH, TR - UM, TRANSITION BETWEEN AUSTIN PARKS AND RECREATION TO ECONOMIC DEVELOPMENT TO, UH, THE FORMATION OF ACME, WHICH HAPPENED IN EARLY 2025.

SO THE HISTORY CONTINUES WITH, UH, MORE, YOU KNOW, CONTEMPORARY TIMES, 2018, THE SPECIAL EVENTS TASK FORCE, THAT'S HOW WE ENDED UP WITH OUR LATEST ORDINANCE FOR SPECIAL EVENTS THAT IS FACILITATED THROUGH THE AUSTIN CENTER FOR EVENTS HERE IN ACME.

UM, SO AGAIN, CHECK THESE LINKS OUT TO SEE THE SPECIFICS.

UM, AND THEN THE COUNCIL THAT ENDED UP WITH COUNCIL, UH, APPROVING THE FINAL VERSION OF THE ORDINANCE IN 2023, WE'VE HAD SOME TWEAKS THERE SINCE THEN.

WE'VE MOVED OVER THE PARKS EVENT INFORMATION FROM, UH, TO CHAPTER FOUR, WHICH IS WHERE ALL THE, UM, AUSTIN CENTER FOR EVENTS ORDINANCE IS.

SO, UH, WE JUST DID THAT THIS LAST SUMMER.

UM, SO NOW 24 AND THESE TWO FROM 24, THESE ARE RESOLUTION.

THESE ARE THE COUNCIL DIRECTION WE'VE RECEIVED RECENTLY AS THERE WAS LOTS

[00:20:01]

SO WE GOT THESE TWO RESOLUTIONS THAT SPECIFICALLY LOOKED AT COMMUNITY EVENTS, BOTH AT JUNETEENTH AND AT THE, UH, BLUES ON THE GREEN.

YOU GUYS MAY REMEMBER AT THAT TIME, YOU KNOW, THE STRESSES THAT WERE BEING, UH, YOU KNOW, FELT AT THAT TIME, ESPECIALLY BY BLUES ON THE GREEN, WHICH IS, UH, THE SECOND RESOLUTION THAT HAS A LOT OF DIRECTION THAT WILL GO INTO IT IN THESE NEXT SLIDES.

SO WHAT IS THE CURRENT PROCESS WITH ALL OF THAT HISTORY? GO READ ALL OF THAT INFORMATION.

SO WE HAVE TWO PRIMARY TYPES OF AUSTIN SPECIAL EVENTS RIGHT NOW.

SPECIAL EVENTS FUNDED IN WHOLE BY THE EVENT ORGANIZER.

I MEAN, ALL OF THESE EVENTS GET SPECIAL EVENT PERMITS.

WE HAVE FOUR TIERS OF PERMITTING, UM, SO THERE ARE TWO WAYS WE CAN LOOK AT IT.

IT WAS THE, THE TIER WHERE, UM, THE ORGANIZER PAYS FOR EVERYTHING.

AND THE SECOND TIER, UM, THAT HAS SOME SUBCATEGORIES ARE CO-SPONSORED FEE WAIVED SPECIAL EVENTS BASED ON CITY POLICY.

AND AGAIN, THIS POLICY STARTED IN 97, WAS UPDATED IN 2002, AND HERE WE ARE WITH THE NEXT UPDATE IN EVOLUTION.

SO THE FIRST, UM, SUBCATEGORY OF THE CITY SPONSORED EVENTS ARE THE CITY COUNCIL FEE WAIVERS, AND THIS HAPPENS THROUGHOUT THE YEAR, AND THIS IS...

THESE ARE NOT RECURRING EVENTS.

THIS IS, YOU KNOW, THEY CAN USE THEIR $6,000 BUDGET TOWARDS EVENTS THAT AREN'T RECURRING, AND, UM, AND SO THAT COULD JUST BE ANYTHING THROUGHOUT THE YEAR.

AND HOW DOES THAT HAPPEN? IS THAT A, UH, AN EVENT ORGANIZER GOES TO THEIR COUNCIL MEMBER, MAKES REQUESTS FOR FEE WAIVERS, AND THE REQUEST IS HANDLED THROUGH THE COUNCIL OFFICE, AND ACTION IS HANDLED THROUGH THE COUNCIL, COUNCIL OFFICE WITH AN IFC, WHICH IS A ITEM FROM COUNCIL.

AND SO THEY TAKE THE, UH, EVENT TO A COUNCIL MEETING WITH THE FEE WAIVERS, THEY GET SPONSORS ONTO THE, UM, ONTO THE RESOLUTION SO THAT THEY CAN PASS THESE FEE WAIVERS.

THIS HAPPENS EVERY YEAR WITH ALL DIFFERENT TYPES OF EVENTS THAT ARE NOT REOCCURRING, UH, FROM COUNCIL OFFICES.

THEN WE HAVE THE CITY COUNCIL CO-SPONSORED EVENT.

THESE ARE THE RECURRING EVENTS THAT YOU SEE IN ORDINANCE AND THAT SPECIFICALLY ARE AT PARKS, UH, ZILKER AUDITORIUM SHORES AND AT FIESTA BEACH.

SO AUSTIN COUNCIL'S, UM, ASKS TO WAIVE ALL CITY FEES AND ABSORB CITY-RELATED EXPENSES FOR AN EVENT, AND THERE'S A WHOLE LIST OF WHAT THAT COULD BE.

WE HAVE, I THINK, 21...

UH, I, I DON'T KNOW THE...

WE JUST UPDATED, LIKE I SAID, IN JULY, THE ORDINANCE WITH OUR UPDATED NUMBER OF CO-SPONSORED EVENTS THAT ARE MOSTLY AT THE THREE PARKS.

UM, THESE ARE RECURRING.

THERE'S A WHOLE SET OF REASONS WHY, UM, THEY MAY FALL OFF OF THE SCHEDULE, MOSTLY BECAUSE, UH, IF THE EVENT- EVENT ORGANIZER CAN'T FIND SOMEBODY ELSE TO DO THE EVENT AS PROPOSED ORIGINALLY AND WHY IT GOT THE SPONSORSHIP, THEN THE EVENT CAN'T HAPPEN.

UM, BUT IF THEY DO FIND ANOTHER ORGANIZER, YOU KNOW, LET'S SAY, FOR INSTANCE, LIKE A JULY 4TH TYPE OF THING, THEN IT JUST CONTINUES TO GO ON AND ON.

UM, AND YOU CAN GET A NEW EVENT ORGANIZER IF THE SCOPE IS THE SAME.

SO AGAIN, THE CO-SPONSORSHIP EVENT IS FOR THE EVENT ITSELF, THE SCOPE AND WHAT IT'S SUPPOSED TO BE, AND THAT CAN HAPPEN YEAR OVER YEAR AS LONG AS THE EVENT IS HAPPENING, AND THAT IS A CITY COUNCIL CO-SPONSORED EVENT.

THEN WE HAVE A THIRD VERSION OF CITY EVENTS THAT ARE AUSTIN PARKS DEPARTMENT CO-SPONSORED EVENTS THROUGH THE AUSTIN PARKS DEPARTMENT, WHICH IS A SPECIFIC DEPARTMENTAL AGREEMENT FOR CITY RESOURCES, TYPICALLY THE USE OF GROUNDS FACILITIES, AND SUPPORTED AN EVENT THAT FURTHERS ENHANCES APR'S MISSION.

AND ACME WORKS VERY CLOSELY WITH AUSTIN PARKS, UH, ON THESE EVENTS.

WE WORK HAND IN HAND.

WE TYPICALLY, UH, HOW WE'VE HANDLED IT SINCE ACME WAS FORMED IS THAT WE DO THE DAY-TO-DAY OPERATIONS AND MANAGEMENT OF THESE EVENTS, AND THOSE AGREEMENTS ARE WITHIN THE PARKS DEPARTMENT.

AND PAID FOR, AND THAT WE HAD CERTAIN, YOU KNOW, ESTABLISHED PROCESSES AND CUSTOMER SERVICE FOR THE EVENT ORGANIZER TO GET THE WORK DONE, WHICH IS DONE THROUGH AUSTIN CENTER FOR EVENTS, UH, WITH THE FORMATION OF ACME, MORE STAFF WAS TRANSFERRED INTO THE DEPARTMENT FROM, UH, CONVENTION CENTER TO DO THAT EVENT COORDINATION AND THAT FOCUS.

ALL RIGHT, SO HERE IS THE COUNCIL DIRECTION.

I HAD MENTIONED IN THOSE 2024 RESOLUTIONS, THOSE ARE TWO RESOLUTIONS FULL OF COUNCIL DIRECTION, UM, AND THIS WAS HAPPENING AT THE SAME TIME THAT ACME WAS FORMING.

AND SO LET'S TELL YOU WHAT HAS BEEN DONE AND WHAT WE STILL NEED TO DO AND WHAT WE NEED YOUR HELP WITH.

SO WHAT'S COMPLETE? UH, THIS IS A LOT OF THIS WAS RELATED SPECIFICALLY TO BLUES ON THE GREEN.

AT THAT TIME IN 2024, IT WAS UNDER PRESSURE, AND SO THERE WAS A DIRECTION AT COUNCIL TO BE, TO ENSURE THAT IT, THAT EVENT HAPPENED THAT SUMMER AND TO ENSURE THAT THERE WAS, UM, YOU KNOW, SUSTAINABILITY FOR THAT EVENT, BUT NOT JUST FOR BLUES ON THE GREEN, COUNCIL REALLY WANTED TO BE SURE THAT WE WERE DOING THINGS THAT WOULD BE SUSTAINABLE FOR NOT JUST BLUES ON THE GREEN, BUT FOR ANY EVENT THAT'S FREE AND OPEN TO THE COMMUNITY, THAT IS DIVERSE.

AND SO WHAT WE HAVE COMPLETE THEN FROM THIS RESOLUTION IS SPECIFIC TO BLUES ON THE GREEN, THAT, UH, WE'VE GOT A CO-SPONSORSHIP IN PLACE, THAT WE GOT THE FEE WAIVERS COVERED

[00:25:01]

AND SO, AS YOU CAN SEE, THIS PART OF THESE, OF THIS RESOLUTION DIRECTION IS COMPLETE.

SO WHAT'S IN PROCESS? WHAT'S NEXT? AND THIS IS WHERE WE TOOK SOME TIME BECAUSE OF THE FORMATION OF ACME, BECAUSE WE ARE COLLABORATING WITH, UH, OTHER DEPARTMENTS TO ENSURE THAT, UM, WE'RE ALL ON THE SAME PAGE TOWARDS GOOD COMMUNITY EVENTS THAT ARE REPRESENTATIVE OF THE COMMUNITY, THAT ARE FREE AND OPEN AND INCLUSIVE, BASICALLY PROVIDING ALL THE PUBLIC, UH, BENEFIT THAT WE WANNA SEE AS A CITY.

AND SO I WON'T READ THESE WORD FOR VERB, YOU KNOW, WORD FOR WORD.

THESE ARE COPY AND PASTED FROM THE RESOLUTIONS THEMSELVES, WHICH IS WHY YOU SEE THEM IN QUOTES.

IT'S VERY WORDY.

BUT I WANTED THE COMMISSION TO SEE EXACTLY WHAT DIRECTION WE'RE GETTING FROM COUNCIL OF WHAT THEY WOULD LIKE TO SEE FOR NEXT STEPS RELATED TO CO-SPONSORSHIP IN OUR, IN OUR MAJOR SPECIAL EVENTS.

SO, YOU KNOW, PRESERVE ACCESSIBLE, INCLUSIVE OPEN TO THE PUBLIC EVENTS, CITY-WIDE TRADITIONS COMPAR- COMPARABLE TO BLUES ON THE GREEN, UM, UTILIZE PARTNERSHIPS, LOOK AT DIFFERENT, UH, STAKEHOLDERS THAT WE COULD LOOK AT, LIKE HOUSTON-TILLOTSON, THE UNIVERSITY OF AUSTIN, AUSTIN COMMUNITY COLLEGE.

THESE ARE THE FIRST TWO PARTS OF THE DIRECTION.

I CAN HONESTLY SAY THAT THE EVENT ORGANIZERS AND RESIDENTS, WE'RE TALKING TO THEM ALL YEAR AROUND ALL OF OUR EVENTS THAT ARE MAJOR EVENTS THAT, YOU KNOW, HAVE COM - CA - COMPATIBILITY, UM, COMPONENTS, UH, WITHIN NEIGHBORHOODS.

AND SO CREATE AN EQUITABLE, ACCESSIBLE APPLICATION PROCESS FOR CITY CO-SPONSORSHIP FOR FREE OR LOW COST OPEN TO THE PUBLIC EVENTS.

UH, THE PROCESS SHOULD INCLUDE TECHNICAL ASSISTANCE FOR THE EVENT ORGANIZERS APPLYING, EDUCATION ON EVENT MANAGEMENT AND SUSTAINABLE BUSINESS PLANNING, BEST PRACTICES, CONNECTIVITY TO LOCAL RESOURCES AND OTHER CITY PARTNERS WHO CAN PROVIDE ADDITIONAL OPPORTUNITIES AND RESOURCES.

AND THEN WE WANNA ENHANCE THE APPLICATIONS PROGRAMS ELIGIBILITY CRITERIA BY PROVIDING COMPREHENSIVE ASSISTANCE, POTENTIAL APPLICANTS.

AND SO WE WANNA HEAR FROM THE COMMUNITY, WE WANNA HEAR FROM YOU, AND WE WANNA HEAR FROM OTHER DEPARTMENTS AND OTHER STAKEHOLDERS ABOUT WHAT THAT COULD LOOK LIKE, WHAT'S REALLY NEEDED NOW, WHAT'S LACKING OUT IN THE COMMUNITY OR ONLINE, UH, SO THAT WE CAN FILL THOSE GAPS.

AND SO, UM, THIS IS WHY IT'S STILL IN PROCESS, IS WE NEED YOUR HELP.

UM, NEXT SLIDE.

SO IN PROCESS COUNCIL DIRECTION, THAT'S WHAT OUR NEXT STEPS ARE.

SO WE HAVE, YOU KNOW, THIS IS KIND OF A DOWNTIME FOR SPECIAL EVENTS IN AUSTIN.

WE JUST HAD A VERY, VERY BUSY AND SUCCESSFUL OCTOBER WITH BOTH AUSTIN CITY LIMITS AND WITH F1, UH, SO MANY EVENTS.

UH, SO WE'RE HEADING INTO A LITTLE BIT OF A SLOWER TIME THROUGH FEBRUARY.

HONESTLY, IT'S LIKE THE FIRST THREE DAYS OF FEBRUARY THAT ARE SLOWER AND THEN THINGS REALLY START RAMPING UP FOR SOUTH BY SOUTHWEST.

SO WHAT WE'D LIKE TO DO IS WORK WITH YOU AND WORK WITH OUR PARTNER DEPARTMENTS IN AUSTIN CENTER FOR EVENTS TO, YOU KNOW, TALK TO COMMUNITY AND TALK TO EACH OTHER ABOUT WHAT WE WANNA SEE AS, YOU KNOW, FOR THE DIRECTION THAT WE GOT FROM COUNCIL.

SO THE IN PROCESS PARAGRAPHS THAT I SHOWED YOU, SHOWED YOU PREVIOUSLY.

SO WE HAVE THROUGH THIS FROM NOW UNTIL FEBRUARY 2027, I KNOW THAT YOU GUYS ARE LOOKING AT A WORKING GROUP FOR SPECIAL EVENTS THAT'S ON THE AGENDA TODAY, AND I REALLY, BASED ON THE DIRECTION YOU'RE SEEING FROM COUNCIL, UM, I ENCOURAGE YOU, THE WORKING GROUP, TO LOOK AT WHAT THE GOALS SHOULD BE BASED ON THIS DIRECTION FROM COUNCIL SO THAT, YOU KNOW, WE CAN JUST GET THROUGH THE NEXT STEPS OF MAKING THIS ALL POSSIBLE.

UM, WHAT WE'LL BE WORKING ON TOO IS CITY STAFF INTERNAL STAKEHOLDER MEETINGS.

THIS IS WITH THE AUSTIN CENTER FOR EVENTS DEPARTMENTS BECAUSE WE NEED TO SEE KIND OF WHAT THE TRUTH IS ON THE GROUND, YOU KNOW, WHAT IS ACTUALLY NEEDED BY DEPARTMENTS, WHAT ARE SOME GAPS, WHAT ARE SOME STRENGTHS, UH, WHAT DO WE NEED TO DO IN ORDER TO GET THIS DIRECTION MET AND, OR TO EXPLAIN, YOU KNOW, WHAT WE NEED IN ORDER TO GET THAT DIRECTION MET.

AND THEN THE NEXT STEP, AND IT'LL BE RUNNING CONCURRENTLY WITH THE INTERNAL MEETINGS, ARE EXTERNAL MEETINGS WITH OUR, UH, COMMUNITY STAKEHOLDERS, WHICH INCLUDE EVENT ORGANIZERS AND RESIDENTS, BECAUSE WE WANNA NOT ONLY PROMOTE MAKING SURE THAT EVENT ORGANIZERS HAVE OPPORTUNITY, HAVE ACCESS, BUT, UH, ALSO HAVE THE TRAINING TO PROVIDE GREAT EVENTS THAT ARE COMPATIBLE WITH OUR RESIDENTIAL NEIGHBORHOODS THAT ARE NEARBY, AND THAT INCLUDES, UH, OPEN COMMUNICATION WITH THE EVENT ORGANIZERS AND THE RESIDENTS AND WITH CITY STAFF.

SO IT'S REALLY IMPORTANT THAT WE START THIS COMMUNICATION NOW.

THIS WILL NOT JUST END, UH, IN FEBRUARY, THIS IS JUST TO KIND OF GET THE, UH, GUIDE POSTS UP, UH, FOR HOW WE WANNA GO IN TERMS OF WHAT COUNCIL WANTS TO SEE, UH, SO THAT WE CAN START TALKING WITH EACH...

OTHER.

UM,

[00:30:01]

AND SO WE'RE DOING THAT YEAR ROUND, BUT THESE ARE, WILL BE SPECIFIC MEETINGS AROUND HOW WE'RE GONNA RESPOND TO WHAT COUNCIL WANTS TO SEE AND HOW COMMUNITY WANTS TO GO ABOUT IT.

SO, UH, NEXT SLIDE.

AND THAT'S IT.

I KNOW I, I RUSHED THROUGH THAT BECAUSE IT'S WORDY.

AND SO I DO ENCOURAGE YOU, BECAUSE IT'S A LOT OF HISTORY, PLEASE GO BACK AND READ THROUGH THOSE LINKS, READ THROUGH WHAT COUNCIL, WHERE WE STARTED IN 1997 AND HOW WE'RE EVOLVING AFTER COVID, UH, WHICH IS THAT DIRECTION IN 2024 AND WHERE WE WANNA GO FROM HERE.

AND I'M HAPPY TO ANSWER ANY QUESTIONS.

UM, YOU SAID SOMETHING ABOUT TRAINING.

UH, WHERE WILL THAT BE TAKING PLACE? AND, UM, IT'S OPEN TO THE PUBLIC? YES.

AND SO WHAT WE'LL DO IS, UH, IN FACT, WE CA - YOU KNOW, THIS PARTICULAR TEAM CAME OUT OF AUSTIN ECONOMIC DEVELOPMENT, UH, ONE PART OF MUSIC AND ENTERTAINMENT THAT JOINED UP WITH, UH, OUR TEAM FROM DEVELOPMENT SERVICES.

SO WE HAVE ALREADY DONE SOME COORDINATION WITH THE SMALL BUSINESS DIVISION AROUND ARTISTS, UH, CAREER TRAINING AND ARTIST ACCESS TRAINING.

UM, BUT WE CAN OPEN UP THAT CURRICULUM WITHIN THE SMALL BUSINESS DIVISION AND WITH OUR PARTNERS ACROSS THE CITY FOR RELEVANT TRAINING THAT IS NEEDED THAT THE, OR WE COULD WISH TO WORK WITH COMMUNITY PARTNERS TO PROVIDE THAT TRAINING.

AND SO THIS WOULD BE AROUND BEST PRACTICES AROUND EVENT MANAGEMENT, REVENUE GENERATION, SPONSORSHIPS, MARKETING, PROMOTION.

UM, SO WE DON'T WANNA JUST, UH, PROVIDE JUST A PERMIT.

IT'S NOT JUST A PERMIT.

WE WANNA PROVIDE THAT WRAPAROUND SERVICE FOR EVENTS TO BE SUCCESSFUL AND SUSTAINABLE AND TO BE ACCESSIBLE TO AS MANY AUDIENCES AS POSSIBLE.

SO THAT TRAINING WILL TAKE PLACE, UM, AGAIN, EITHER THROUGH OUR CITY, UH, TEAMS OR THROUGH EXTERNAL PARTNERS THAT ARE DOING THE GREAT WORK ALREADY OUT, OUT IN THE COMMUNITY.

ANY OTHER QUESTIONS? ANYBODY HAVE ANY QUESTIONS? SWEET.

THANK YOU, ERICA.

THAT WAS SUPER THOROUGH AND INFORMATIVE AND ALWAYS APPRECIATE ALL THE WORK THAT YOU DO AND WORKING ON MAKING THE CITY AN EVEN BETTER CITY EVERY TIME.

SO, UM, THIS SEEMS REALLY POSITIVE AND A FORWARD STEP TO OUR COMMUNITY AND MUSIC ECO CHAMBER HERE.

UM - WELL, THANK YOU.

WE, WE DEFINITELY WANNA HEAR FROM FOLKS.

STAFF ALREADY HAS SOME THOUGHTS THAT WHAT ARE SOME THINGS THAT CITY HAS THE ABILITY TO DO TO MAKE THINGS EASIER OR JUST MORE ACCESSIBLE.

BUT WE NEED TO HEAR FROM COMMUNITY BECAUSE YOU'D BE SURPRISED, THINGS ARE CHANGING ON THE GROUND ALL THE TIME OF WHAT BECOMES THE, THE NEXT VERY DIFFICULT THING TO MAKE AN EVENT SUCCESSFUL.

I MEAN, BESIDES JUST WHAT WE'VE HEARD FOR YEARS, PARKING, TRANSPORTATION, YOU KNOW, INSURANCE.

AND SO NEW THINGS ARE COMING UP.

THAT'S WHY IT'S IMPORTANT THAT WE HEAR FROM, UM, NOT ONLY FROM THE FOLKS THAT WE HAVE LONG RELATIONSHIPS WITH, BUT WITH, YOU KNOW, PEOPLE COMING INTO AUSTIN, YOU KNOW, YOUNGER GENERATIONS THAT WOULD LIKE TO DO THEIR OWN EVENTS.

WHAT ARE, WHAT ARE THEY FINDING TO BE DIFFICULT? UM, WE DON'T WANNA DO THIS, UH, CHANGES OR, OR, OR CREATE PROCESSES AND SYSTEMS IN A VACUUM.

IT NEEDS TO BE INFORMED BY OUR COMMUNITY.

SO, UH, WE ENCOURAGE EVERYONE, UH, WE WILL START PROMOTING WAYS THAT YOU CAN CONNECT WITH THE CITY AROUND SOME ENGAGEMENT HERE.

BUT AGAIN, I, I'D LIKE TO ENCOURAGE, UM, AS YOU LOOK AT A WORKING GROUP, WHICH I KNOW IS LATER IN THE AGENDA OF, YOU KNOW, OF HOW TO LEAD THIS IN TERMS OF REPRESENTING THE COMMUNITY AND, AND LEARNING WHAT THE COMMUNITY WOULD, WOULD LIKE TO SEE NEXT.

ABSOLUTELY.

SO THERE, YOU KNOW, AS YOU SAID, UM, THERE IS A WORKING GROUP DISCUSSION ITEM A LITTLE BIT LATER IN THIS MEETING.

AND MAYBE WE CAN ADD THIS PRESENTATION AS PART OF IT AND HOW WE CAN FACILITATE THE CONVERSATION THERE AS A MUSIC COMMISSION.

I THINK THAT SOUNDS APPROPRIATE AND SOMETHING THAT WE SHOULD BE DOING, SO.

GREAT.

ITEMS. UH, DOWNTOWN COMMISSION UPDATE FROM PARLIAMENTARIANS, MR. SILVA.

ANY OTHER QUESTIONS? NOT YET.

SO WE WILL MOVE ON TO DISCUSSION

[6. Downtown Commission update on priorities and recent actions by Parliamentarian Silva.]

ITEM NUMBER SEVEN, MUSIC COMMISSION'S STRATEGIC GOALS AND BUDGET RECOMMENDATIONS TO COUNCIL.

HI, JERRY.

CAN YOU HEAR, HEAR ME OKAY? YEAH.

OKAY, GREAT.

UH, I DON'T HAVE AN UPDATE FOR THIS MONTH, UM, SO I DON'T HAVE A REPORT.

THAT SOUNDS FAIR ENOUGH.

UM, DO WE

[00:35:01]

NEED TO...

WE CAN MOVE THIS TO NEXT MONTH, BUT ALSO, IS THERE A POINT WHERE WE'LL NEED TO VOTE FOR A DOWNTOWN COMMISSIONER FROM THE MUSIC COMMISSION? IS THAT PART OF THE DISCUSSION? OR...

WE'LL TABLE IT FOR NEXT MONTH.

UH, AND THEN DISCUSSION

[7. Music Commission strategic goals and budget recommendations to council. ]

WHO IS LEADING THAT? IS THAT CHAIR? IT'S ONGOING CONVERSATION.

ANY OF YOU CAN...

AND NAGAVALI, OUR CHAIR USUALLY LEADS IT, BUT FEEL FREE.

IF NOT, WE CAN PUNT IT TO NEXT MONTH.

IF ANYBODY WOULD LIKE TO TALK ABOUT IT, UH, I'D LOVE TO HEAR YOUR VOICE ON IT.

UM, MS. CARDENAS, WERE YOU PRETTY INVOLVED IN THAT CONVERSATION? DID YOU WANNA...

DO YOU HAVE SOME STUFF? I ACTUALLY WAS NOT REALLY INVOLVED IN THAT CONVERSATION.

WE WERE WAITING.

THE ACTION ITEM THAT HAS BEEN ON THE AGENDA FOR THE LAST TWO MEETINGS HAS BEEN A POLL TO SEE WHAT EVERYONE'S PRIORITIES ARE, WHAT THEIR INTERESTS ARE, AND TO GAUGE THAT.

UM, SO I WOULD LIKE TO SEE THAT BY NEXT MEETING, HOPEFULLY, BUT THAT WAS LED BY CHAIR, UH, METACHARLA.

SO WE'LL TALK ABOUT IT NEXT TIME.

SOUNDS GOOD.

UH, AND THEN DISCUSSION

[8. Music Commission retreat meeting date and planning for 2027.]

ITEM NUMBER EIGHT, MUSIC COMMISSION RETREAT MEETING DATE AND PLANNING.

I TALKED TO NAGAVALI A LITTLE BIT ABOUT IT.

SHE WOULD LOVE TO HEAR, UH, LIKE WHAT VENUES ARE AVAILABLE AND WHAT CAN BE DONE FROM STAFF, I THINK.

SO I WAS ABLE TO TALK TO SOME OTHER COMMISSIONS THAT HAVE DONE THIS WORK, ALSO TOUCHED BASE WITH THE CLERK'S OFFICE.

WE'RE STILL TRYING TO FINE TUNE EXACTLY WHAT THAT COULD LOOK LIKE.

WHAT I HAD TO DELIVER IS THAT THERE'S A STRONG POSSIBILITY WE DO NOT HAVE TO BE HERE IN CITY COUNCIL.

UM, OUR OPTIONS FOR VENUES CAN VARY.

IT COULD BE THE FAR OUT LOUNGE, ALL THE WAY TO A CITY SPACE.

UM, BUT WHAT WE'RE TRYING TO, UM, ACCOMMODATE RIGHT NOW IS QUORUM.

UM, WHEN YOU GUYS ARE IN ONE SPACE TOGETHER, ALL TOGETHER, WHAT DOES THAT LOOK LIKE TO FOLLOW TOMA, UM, TEXAS OPEN MEETINGS ACT? WE HAVE TO ALWAYS FOLLOW THOSE RULES, BUT THERE'S ALSO ROBERT'S RULES.

AND WE CAN SUSPEND THOSE SO THAT YOU GUYS CAN KIND OF LET YOUR HAIR DOWN, RIGHT, AND ALSO GET YOUR HANDS DIRTY IN CONVERSATION AROUND COMMISSION BUSINESS.

BUT AS LONG AS WE'RE TALKING ABOUT COMMISSION BUSINESS, YOU ALWAYS HAVE TO FOLLOW TOMA.

SO IN SHORT, I STILL HAVE MORE TO REPORT THAT IF YOU READ YOUR EMAILS, WE CAN HOPEFULLY HAVE SOMETHING, UM, THAT WE CAN DO BY 2027, RIGHT? AND, AND IT WILL BE A SPECIAL CALL MEETING, BUT IT DOESN'T HAVE TO BE HERE ON THE DAIS AND IT DOESN'T HAVE TO BE AS FORMAL.

UM, IT REALLY WILL BE A STRATEGIC PLANNING MEETING WHERE WE WILL ALL BE IN QUORUM.

UM, WE DON'T HAVE TO FOLLOW EVERY SINGLE RULE, BUT WE MUST FOLLOW TOMA.

UM, I SAY THAT WITH, AS, AS A CAVEAT, LIKE, WE, WE STILL HAVE TO DO TOMA, BUT THERE, WE DON'T HAVE TO DO IT THIS WAY.

IT COULD BE MORE INFORMAL.

YOU WILL HAVE TO REPORT ALL OF YOUR TOPICS.

UM, WE'RE GONNA HAVE TO DO THE SAME THING, RECORDING THE MINUTES AND THINGS LIKE THAT, MAKE SURE IT'S HYBRID FOR YOU ALL.

SO IF YOU CAN'T MAKE IT, THAT WILL STILL BE A THING WE HAVE TO DO FOR YOU.

YOU CAN JOIN VIRTUAL, BUT, UM, THAT STRATEGIC MEETING, WHAT I'LL GIVE TO YOU IS IT WILL BE A SPECIAL CALL MEETING.

IT WON'T BE A REGULAR ONE AT THIS POINT.

AND HOPEFULLY, IT WILL BE DEDICATED TO BEING INCREDIBLY STRATEGIC, UM, KINDA GETTING SOME THINGS ON THE BOOKS THAT YOU WANNA TALK ABOUT AT YOUR REGULAR MEETINGS, BUT NONETHELESS, INFORMAL AND MORE ABOUT, YOU KNOW, IF YOU WANNA GET THINGS DONE, IT COULD BE A LONGER TIME.

SAME TYPE OF STRATEGY, JUST A DIFFERENT FORMAT.

AND I WILL BE HERE TO HELP YOU ALONG THE WAY.

SO IF WE DON'T WANNA DO IT HERE, WE WANNA DO IT AT A MUSIC VENUE, WE CAN COORDINATE THAT, BUT BE MINDFUL.

IT NEEDS TO BE ACCESSIBLE TO ALL PEOPLE, RIGHT? UH, IT NEEDS TO BE FREE.

YOU KNOW, SOME SPACES WE CAN DO THAT AND WE CAN FIGURE THAT OUT IN COLLABORATION WITH OUR, OUR STAFF.

BUT, YOU KNOW, AS FAR AS THE POSSIBILITY OF HAVING A RETREAT, THERE'S A LOT OF POSSIBILITIES.

WE STILL HAVE TO FOLLOW TOMA AS LONG AS YOU ARE IN QUORUM, AS LONG AS WE'RE TALKING ABOUT MUSIC COMMISSION BUSINESS.

THAT SOUNDS GREAT.

I'M HAPPY TO DONATE THE FAR OUT AS A SPACE FOR THIS.

SURE.

I JUST, YOU KNOW, WE'VE TALKED ABOUT IT, SO.

NO, I'D LOVE TO HAVE YOU GUYS THERE.

OH, YEAH.

AND IT HAS TO BE OPEN TO THE PUBLIC AND THINGS LIKE THAT, WHETHER THEY SHOW UP OR NOT, BUT - ABSOLUTELY.

YEAH, LOTS OF POSSIBILITIES, BUT IT WILL NOT...

I REPEAT.

IT WILL NOT BE A REGULAR MEETING BECAUSE WE'VE ALREADY SUBMITTED THOSE, UH, DATES IN THE LOCATION, SO.

SO IT'S A 13TH MEETING.

HUH.

IT WILL BE A SPECIAL ONE.

HOW MUCH TIME DO WE HAVE TO FIGURE THIS OUT? IS IT BY - AS MUCH AS YOU WANT.

ASK IF YOU JUST LET ME KNOW A MONTH IN ADVANCE, BECAUSE WE NEED TO MAKE SURE AN AGENDA IS...

UM, I, UM, I WOULD

[00:40:01]

WE, WE STILL HAVE TO POST AN AGENDA.

IT'S POSTED THREE BUSINESS DAYS.

UM, IF YOU WANT TO HAVE ONE ON A SUNDAY OR A SATURDAY, THAT'S CUTE.

I'M HERE TO COLLABORATE WITH YOU ON THAT IF IT MEANS Y'ALL ARE GONNA DO SOME REAL WORK.

BUT THE RULE IS THREE BUSINESS DAYS, NOT JUST 72 HOURS.

LIKE IN THE PAST, IT'S THREE FULL BUSINESS DAYS.

SO, UM, TO WORK WITH YOU GUYS ON AN AGENDA, I WOULD ASK FOR A MONTH, BUT YOU CAN DO IT WHENEVER IT'S A SPECIALLY CALLED MEETING.

HAVE WE DONE THIS BEFORE? DO WE NEED A VOTE ON LOCATION AND VOTE ON TIME? NO, YOU JUST NEED TO, AT THIS POINT, AND I HAVE, UH, YOU KNOW, I HAVE THE, THE BIG DOG, KIM MCCARSON HERE WHO WAS HERE BEFORE ME.

BUT AS FAR AS I CAN RECOLLECT, I, THREE, IN THE PAST THREE YEARS, WE HAVEN'T DONE THIS.

BUT WE DO HAVE, UM, PEERS, LIKE OUR ARTS COMMISSION, WHO HAVE LED SOMETHING LIKE THIS.

SO LET'S JUST KEEP TALKING ABOUT WHAT THAT CAN LOOK LIKE AND I'LL MAKE SURE WE, WE FOLLOW THE RULES ALONG THE WAY.

AND NOW WE MOVE ON

[9. Discussion and action item on creating working group for special events in Austin to gather data and report to Music Commission led by Nagavalli Medicharla.]

TO DISCUSSION AND ACTION ITEMS. UH, DISCUSSION ACTION ITEM ON CREATING WORKING GROUP FOR SPECIAL EVENTS IN AUSTIN TO GATHER DATA AND REPORT TO MUSIC COMMISSION WAS TO BE LED BY NAGAVALI.

WE HAVE SOME NEW PRESENTATION TODAY BY ERICA SHAMALI.

MAYBE WE CAN TALK ABOUT AND REPORT TO NAGAVALI WHEN SHE DOES GET BACK.

YOU CAN STILL VOTE ON OUR WORKING GROUP TODAY.

AND IF WE HAVE ANY VOLUNTEERS, I CAN TAKE NOTE OF THAT.

WE JUST NEED, UM, YOU KNOW, THE MAJORITY TO VOTE ON A WORKING GROUP AND THEN I WILL TAKE OUR VOLUNTEERS WHO WANT TO DO THAT.

AND NAGAVALI ARE CHAIRS, EXCUSE ME, ABSENCE.

UM, SO WE CAN DO THAT, BUT IT'S UP TO YOU.

IT SOUNDS LIKE WE HAVE A DEADLINE OR A TIMELINE OF FEBRUARY 2027, BY THE WAY.

RIGHT.

WELL, UM, I MEAN, THE...

WE WANT THIS WORKING GROUP TO STAY TOGETHER AS LONG AS IT'S NEEDED.

UM, BUT JUST IN TERMS OF STAFF, LIKE CITY STAFF AND ALL THE DIFFERENT ACE, THE AUSTIN CENTER FOR EVENTS DEPARTMENTS, THINGS START GETTING REALLY BUSY, NOT JUST FOR US, BUT FROM, FOR OUR COMMUNITY IN MARCH, UH, AND IN FEBRUARY, OBVIOUSLY LEADING INTO MARCH.

SO, UM, AND JUST AS A REMINDER FOR YOUR WORKING GROUPS, IT DOESN'T JUST HAVE TO BE COMMISSIONERS.

IT CAN BE PEOPLE FROM THE COMMUNITY.

AND I KNOW ALREADY OF, UH, YOU KNOW, SOME EVENT PRODUCERS THAT ACTUALLY DO HAVE CO-SPONSORED EVENTS THAT WOULD LIKE TO PARTICIPATE ON THIS WORKING GROUP, UM, THAT ARE VERY INTERESTED IN THE ITEMS THAT, UM, YOU KNOW, THAT WERE DISCUSSED PREVIOUSLY AND, YOU KNOW, THAT THEY'VE DISCUSSED WITH THEIR COUNCIL MEMBERS.

SO, UM, WHAT I WOULD SUGGEST IS IF YOU DECIDE TO GO WITH THE WORKING GROUP TODAY, FIGURE OUT WHO, UH, ON THE COMMISSION WOULD LIKE TO PARTICIPATE, BUT ALSO YOU CAN COME BACK, UM, WITH...

AND WE CAN DO THIS THROUGH EMAIL.

IT DOESN'T NECESSARILY HAVE TO BE A VOTE.

IT CAN BE DONE, UH, THROUGH EMAIL, UH, TO FIGURE OUT WHO WITHIN THE COMMUNITY COULD SERVE ON THIS WORKING GROUP.

SO AGAIN, THEY DON'T NEED TO BE COMMISSIONERS.

WE ALREADY ARE GETTING FOLKS WHO ARE VOLUNTEERING TO BE PART OF THIS.

UM, SO JUST...

AND IF YOU HAVE ANY QUESTIONS, JUST LET US KNOW.

SO IT SOUNDS LIKE THERE'S ENOUGH TRACTION BEHIND IT WHERE WE SHOULD JUST VOTE ON IT TODAY AND, AND FIGURE OUT WHO'S IN IT AFTERWARDS.

I'D LOVE TO TAKE THIS VOTE NOW IF...

YEAH, WE CAN TAKE A VOTE, AND IF WE HAVE ANY VOLUNTEERS AS OF TODAY, I'LL TAKE NOTE OF THAT AND FOLLOW UP VIA EMAIL FOR THOSE THAT AREN'T HERE AND ANY COMMUNITY FOLKS.

I FEEL LIKE CLAYTON WOULD BE SO GOOD AT THIS.

HIM AND I HAVE DONE SO MANY SPECIAL EVENTS TOGETHER.

UM, COOL.

SO CAN, UH, CAN I GET A MOTION TO...

CAN I GET A MOTION TO APPROVE THE - A MOTION TO CREATE - TO CREATE A WORKING GROUP AROUND SPECIAL EVENTS TO GATHER DATA.

TO GATHER DATA.

AND REPORT BACK.

AND REPORT TO THE MUSIC COMMISSION.

MM-HMM.

I HAVE A MOTION FROM COMMISSIONER BLEVINS.

OH, SORRY.

UH, MOTION FROM COMMISSIONER BEVINS.

DO I HAVE A SECOND? YES.

AND A SECOND FROM MR. PRICE.

WHERE DOES OUR VOTE STAND? EVERYONE IN FAVOR? ALL IN FAVOR? ALL IN FAVOR? PERFECT.

I WILL, JUST AS A NOTE, I WILL REACH OUT TO OUR CHAIR TO SEE IF THEY ARE ABLE AND, AND WANT TO LEAD.

THE MOTION - YEAH, JUST LET SHELBY KNOW NOW IF YOU WANNA BE PART OF THIS WORKING GROUP.

UM, AGAIN, WE'LL TAKE A SPECIAL LOOK AT THE DIRECTION WE'VE ALREADY RECEIVED FROM COUNCIL.

AS YOU MAY KNOW, YOU MAY HAVE HEARD THERE'S AN ELECTION TOMORROW AND WE MAY BE GETTING NEW DIRECTION, UH, W - AS NEW FOLKS MAY OR MAY NOT COME IN.

UM, BUT AGAIN, THIS IS...

WE WANNA HEAR FROM YOU NOW.

WE WANNA SEE WHO WANTS TO BE INVOLVED.

AND THEN, AND THAT WORKING GROUP CAN EXPAND, UM, YOU KNOW, AS Y'ALL SEE FIT.

SO, UH, JUST LET US KNOW.

[00:45:01]

KEEP IN MIND THAT SOMEBODY WILL NEED TO STEWARD THIS, BUT I WILL JUST TAKE VOLUNTEERS RIGHT NOW AND REPORT BACK ON WHO WILL BE ABLE TO LEAD.

UM, I DO WANNA CHECK IN WITH OUR CHAIR SINCE SHE'S NOT HERE.

BUT WE HAVE COMMISSIONER BLEVINS, OUR VICE CHAIR.

UM, ANYBODY ELSE WANNA VOLUNTEER TO BE A PART OF THIS WORKING GROUP WITH THE COMMUNITY? OKAY.

COMMISSIONER PULLIS, ANYBODY ELSE? COOL BEANS.

I WILL CIRCLE BACK WITH THE EMAIL JUST IN CASE ANYBODY CHANGES THEIR MIND.

UH, DO WE HAVE FUTURE AGENDA

[FUTURE AGENDA ITEMS]

ITEMS THAT WE NEED TO ADD? I WOULD ACTUALLY LIKE TO ADD SOMETHING.

UM, I SPOKE WITH JOHN RODRIGUEZ THIS PAST WEEK FROM THE, UH, CITY OF AUSTIN DEVELOPMENT SERVICE DEPARTMENT.

I WAS AT THE COURTHOUSE WITH HIM, AND HE WOULD LOVE TO COME IN AND KIND OF EXPLAIN THE, THE WAY THAT THEY LIAISON THE RELATIONSHIP BETWEEN MUSIC VENUES AND NEIGHBORS AND HOW THEY ASSESS SOUND ORDINANCES AND, UH, HOW THEY TREAT MUSIC VENUES AND, AND CONSTITUENTS IN THE NEIGHBORHOOD.

UM, THEY'RE AN AMAZING DEPARTMENT THAT REALLY, TRULY IS TRYING TO DO BOTH RIGHT BY BOTH PARTIES AT ALL TIMES AND DOESN'T TREAT THEM AS ADVERSARIES.

I THINK THAT'S REALLY IMPORTANT AND THEY'RE DOING SUCH A GREAT JOB AND HE'D LOVE TO TALK ABOUT IT.

SO IF WE'RE OKAY WITH IT, HE'D COME DOWN.

SO THAT'S ONE.

ANYBODY ELSE WANNA ADD ANYTHING TO NEXT? WERE THERE ANY STAFF BRIEFINGS THAT WE WANTED TO BRING BACK? ANYBODY GOING THROUGH, WOULD WE LIKE, UM, KIM TO COME BACK? DO WE WANNA GO THROUGH STAFF BRIEFINGS TO MAKE SURE, JUST WANNA MAKE SURE.

OH, ABSOLUTELY.

WE'D LOVE - FEEL FREE TO TAKE A LOOK THROUGH IT AND LET US KNOW WHO YOU WOULD LIKE TO COME BACK.

YEAH, IF WE CAN HAVE STAFF BRIEFING AGAIN BY KIM CARSON AND, OR THEN THE STAFF BRIEFING ON ACME BY LAURA DEGARDE BECAUSE THAT DIDN'T HAPPEN THIS TIME.

UM - I HAVE A QUESTION.

DO WE KNOW WHEN THE, UM, NOTIFICATION FOR THIS LAST ROUND OF GRANTS WILL BE ANNOUNCED? IT SAID SOMETIME IN - LAST WEEK OF, LAST WEEK OF NOVEMBER.

UM, ERICA, ANY...

KIM? LAST WEEK? END OF NOVEMBER.

OH, OKAY.

FROM OUR CULTURAL AFFAIRS AND INVESTMENTS TEAM.

NICE.

I THINK THAT DOES IT.

ANY OTHER DISCUSSION ITEMS WE WANNA MAKE SURE ARE BACK ON HERE? UH, WE SHOULD BRING BACK THE WORKING GROUP CONVERSATIONS WHEN CHAIR NAGAVALI'S BACK.

I THINK THAT'D BE APPROPRIATE.

MM-HMM.

ITEM SIX, SEVEN, AND EIGHT.

AND THEN - WE CAN, WE CAN BRING THAT BACK.

EVERYTHING GOOD? OKAY.

WE READY TO ADJOURN? MOTION ON THAT? MOTION TO ADJOURN.

MS. BLEVINS? I SAW A MOTION FROM COMMISSIONER PULIS TO SECOND ON THAT.

AND A SECOND.

GOT A SECOND? ALL RIGHT.

COMMISSIONER BLEVINS.

ALL IN FAVOR? WE DID IT.

COMMISSIONER SILVA DON'T WANNA GO HOME.

I MEAN, HE'S ALREADY HOME.

THANK YOU, EVERYBODY.

MEETING IS ADJOURNED.

THANK YOU SO MUCH FOR YOUR TIME.