1. CALL TO ORDER 2. APPROVAL OF MINUTES - Approve minutes of the December 16, 2013 regular meeting. 3. CITIZEN COMMUNICATIONS Please limit remarks to three minutes per speaker.
New Business - Consent Items 1
New Business - Consent Items 6, 9, 10, 11, 13 - 19 4. Authorize negotiation and execution of a 12-month requirements service agreement with YOKA, INC., for preventative and corrective maintenance services for critical flywheel equipment at Austin Energy's System Control Center, in an amount not to exceed $33,056, with four 12-month extension options in an amount not to exceed $33,056 per extension option, for a total contract amount not to exceed $165,280. 5. Authorize award and execution of Amendment No. 3 to a requirements supply agreement with PIONEER TRANSFORMERS, LTD., for network transformers for Austin Energy, to increase the contract authorization for the current contract period in an amount not to exceed $2,050,493, and two remaining extensions options in an amount not to exceed $2,050,493 per option, for a revised total contract amount not to exceed $12,003,539. 6. Authorize award and execution of a supply contract with TEXAS METER & DEVICE CO., LLC, for the purchase of three-phase portable meter testers for Austin Energy, in an amount not to exceed $71,800. 7. Authorize negotiation and execution of a 24-month requirements service contract with AIR HYGIENE INTERNATIONAL, INC. or another qualified offeror to RFP No. GAL0014, for the purchase of stack testing services for Austin Energy, in an amount not to exceed $130,000, with two 24-month extension options in an amount not to exceed $130,000 per extension option, for a total contract amount not to exceed $390,000. 8. Approve ratification of a contract with AFFILIATED POWER SERVICES LP to provide repair services for the heat recovery steam generator at Austin’s Energy’s Sand Hill Energy Center in an amount not to exceed $696,026. 9. Authorize award and execution of Amendment No. 2 to the contract with WOOD GROUP POWER PLANT SERVICES, INC., to increase the contract amount for the upgrade of a replacement control system for the turbine and generator units 1-4 at Austin Energy’s Sand Hill Energy Center, in an amount not to exceed $282,367, for a revised total contract amount not to exceed $1,663,632. 10. Authorize award, negotiations and execution of two 24-month requirements service contracts with BRAD NORTON and FREDERICK HAWKINS, or another qualified Offeror to RFP No. OPJ0106, for Hearings Officer services for various City departments, in an amount not to exceed $120,000 each and combined, with two 24-month extension options in an amount not to exceed $120,000 each and combined per extension option, for a total estimated contract amount not to exceed $360,000 each and combined. (Note: AE’s annual estimated share is 30%.) 11. Authorize award, negotiation and execution of a contract with JOHNSON CONTROLS INC. or another qualified offeror to RFP No. OPJ0107, for the purchase and installation of a 2500 ton chiller to be installed at Austin Energy’s Domain District Cooling Plant, in an amount not to exceed $2,402,517. 12. Authorize negotiation and execution of an agreement with Cedars International Academy, to provide a performance-based incentive for the generation of solar energy at its facility located at 8416 North IH 35 in Austin, Texas, for an estimated $17,434 per year, for a total amount not to exceed $174,340 over a 10-year period. 13. Authorize negotiation and execution of an agreement with Target Arboretum, to provide a performance-based incentive for the generation of solar energy at its facility located at 10107 Research Blvd. in Austin, Texas, for an estimated $42,122 per year, for a total amount not to exceed $421,220 over a 10-year period. 14. Authorize negotiation and execution of an agreement with Target South Park, to provide a performance-based incentive for the generation of solar energy at its facility located at 9500 S IH 35 Ste G in Austin, Texas, for an estimated $42,425 per year, for a total amount not to exceed $424,250 over a 10-year period. 15. Approve issuance of a rebate to Barrington Austin Apartments LLC for performing energy efficiency improvements at The Barrington at Park Place Apartments Phase 1 in an amount not to exceed $176,399. 16. Approve issuance of a rebate to Jacob Castellanos for performing energy efficiency improvements at Club Creek Apartments in an amount not to exceed $107,999. 17. Approve issuance of a rebate to Jacob Castellanos for performing energy efficiency improvements at Wildwood Apartments in an amount not to exceed $191,449. 18. Authorize award and execution of a 36-month requirements service contract with ENTECH SALES & SERVICE, INC., to provide heating, ventilation and air conditioning maintenance and repair services for the various City Departments, in an amount not to exceed $2,806,500, with three 12-month extension options in an amount not to exceed $935,500 per extension option, for a total contract amount not to exceed $5,613,000. (Note: AE’s annual estimated share is $50,000.) 19. Authorize award and execution of a 36-month requirements service contract with TRAVIS COX PLUMBING COMPANY, LLC. to provide plumbing maintenance and repair services for various City Departments in an amount not to exceed $2,364,375, with three 12-month extension options in an amount not to exceed $868,219 for the first extension option, $911,630 for the second extension option, and $957,211 for the third extension option, for a total estimated contract amount not to exceed $5,101,435. (Note: AE’s annual estimated share is $70,000.)
Authorize negotiation and execution of a 12-month requirements service agreement with YOKA, INC., for preventative and corrective maintenance services for critical flywheel equipment at Austin Energy's System Control Center, in an amount not to exceed $33,056, with four 12-month extension options in an amount not to exceed $33,056 per extension option, for a total contract amount not to exceed $165,280.
Authorize award and execution of Amendment No. 3 to a requirements supply agreement with PIONEER TRANSFORMERS, LTD., for network transformers for Austin Energy, to increase the contract authorization for the current contract period in an amount not to exceed $2,050,493, and two remaining extensions options in an amount not to exceed $2,050,493 per option, for a revised total contract amount not to exceed $12,003,539.
Authorize negotiation and execution of a 24-month requirements service contract with AIR HYGIENE INTERNATIONAL, INC. or another qualified offeror to RFP No. GAL0014, for the purchase of stack testing services for Austin Energy, in an amount not to exceed $130,000, with two 24-month extension options in an amount not to exceed $130,000 per extension option, for a total contract amount not to exceed $390,000.
Approve ratification of a contract with AFFILIATED POWER SERVICES LP to provide repair services for the heat recovery steam generator at Austin’s Energy’s Sand Hill Energy Center in an amount not to exceed $696,026.
Authorize negotiation and execution of an agreement with Cedars International Academy, to provide a performance-based incentive for the generation of solar energy at its facility located at 8416 North IH 35 in Austin, Texas, for an estimated $17,434 per year, for a total amount not to exceed $174,340 over a 10-year period.
New Business - Consent Items 2
Consent Agenda Items 4, 5, 7, 8 & 12 4. Authorize negotiation and execution of a 12-month requirements service agreement with YOKA, INC., for preventative and corrective maintenance services for critical flywheel equipment at Austin Energy's System Control Center, in an amount not to exceed $33,056, with four 12-month extension options in an amount not to exceed $33,056 per extension option, for a total contract amount not to exceed $165,280. 5. Authorize award and execution of Amendment No. 3 to a requirements supply agreement with PIONEER TRANSFORMERS, LTD., for network transformers for Austin Energy, to increase the contract authorization for the current contract period in an amount not to exceed $2,050,493, and two remaining extensions options in an amount not to exceed $2,050,493 per option, for a revised total contract amount not to exceed $12,003,539. 6. Authorize award and execution of a supply contract with TEXAS METER & DEVICE CO., LLC, for the purchase of three-phase portable meter testers for Austin Energy, in an amount not to exceed $71,800. 7. Authorize negotiation and execution of a 24-month requirements service contract with AIR HYGIENE INTERNATIONAL, INC. or another qualified offeror to RFP No. GAL0014, for the purchase of stack testing services for Austin Energy, in an amount not to exceed $130,000, with two 24-month extension options in an amount not to exceed $130,000 per extension option, for a total contract amount not to exceed $390,000. 8. Approve ratification of a contract with AFFILIATED POWER SERVICES LP to provide repair services for the heat recovery steam generator at Austin’s Energy’s Sand Hill Energy Center in an amount not to exceed $696,026. 9. Authorize award and execution of Amendment No. 2 to the contract with WOOD GROUP POWER PLANT SERVICES, INC., to increase the contract amount for the upgrade of a replacement control system for the turbine and generator units 1-4 at Austin Energy’s Sand Hill Energy Center, in an amount not to exceed $282,367, for a revised total contract amount not to exceed $1,663,632. 10. Authorize award, negotiations and execution of two 24-month requirements service contracts with BRAD NORTON and FREDERICK HAWKINS, or another qualified Offeror to RFP No. OPJ0106, for Hearings Officer services for various City departments, in an amount not to exceed $120,000 each and combined, with two 24-month extension options in an amount not to exceed $120,000 each and combined per extension option, for a total estimated contract amount not to exceed $360,000 each and combined. (Note: AE’s annual estimated share is 30%.) 11. Authorize award, negotiation and execution of a contract with JOHNSON CONTROLS INC. or another qualified offeror to RFP No. OPJ0107, for the purchase and installation of a 2500 ton chiller to be installed at Austin Energy’s Domain District Cooling Plant, in an amount not to exceed $2,402,517. 12. Authorize negotiation and execution of an agreement with Cedars International Academy, to provide a performance-based incentive for the generation of solar energy at its facility located at 8416 North IH 35 in Austin, Texas, for an estimated $17,434 per year, for a total amount not to exceed $174,340 over a 10-year period. 13. Authorize negotiation and execution of an agreement with Target Arboretum, to provide a performance-based incentive for the generation of solar energy at its facility located at 10107 Research Blvd. in Austin, Texas, for an estimated $42,122 per year, for a total amount not to exceed $421,220 over a 10-year period. 14. Authorize negotiation and execution of an agreement with Target South Park, to provide a performance-based incentive for the generation of solar energy at its facility located at 9500 S IH 35 Ste G in Austin, Texas, for an estimated $42,425 per year, for a total amount not to exceed $424,250 over a 10-year period. 15. Approve issuance of a rebate to Barrington Austin Apartments LLC for performing energy efficiency improvements at The Barrington at Park Place Apartments Phase 1 in an amount not to exceed $176,399. 16. Approve issuance of a rebate to Jacob Castellanos for performing energy efficiency improvements at Club Creek Apartments in an amount not to exceed $107,999. 17. Approve issuance of a rebate to Jacob Castellanos for performing energy efficiency improvements at Wildwood Apartments in an amount not to exceed $191,449. 18. Authorize award and execution of a 36-month requirements service contract with ENTECH SALES & SERVICE, INC., to provide heating, ventilation and air conditioning maintenance and repair services for the various City Departments, in an amount not to exceed $2,806,500, with three 12-month extension options in an amount not to exceed $935,500 per extension option, for a total contract amount not to exceed $5,613,000. (Note: AE’s annual estimated share is $50,000.) 19. Authorize award and execution of a 36-month requirements service contract with TRAVIS COX PLUMBING COMPANY, LLC. to provide plumbing maintenance and repair services for various City Departments in an amount not to exceed $2,364,375, with three 12-month extension options in an amount not to exceed $868,219 for the first extension option, $911,630 for the second extension option, and $957,211 for the third extension option, for a total estimated contract amount not to exceed $5,101,435. (Note: AE’s annual estimated share is $70,000.)
Discussion of Annual Internal Review and Report, required per Section 2-1-46 of the City Code, to be submitted to the City Clerk by March 31, 2014
Request agenda items, including information related to the Upcoming Procurements Report. ADJOURN.
Jan 27, 2014 Electric Utility Commission
1. CALL TO ORDER 2. APPROVAL OF MINUTES - Approve minutes of the December 16, 2013 regular meeting. 3. CITIZEN COMMUNICATIONS Please limit remarks to three minutes per speaker.
New Business - Consent Items 1
New Business - Consent Items 6, 9, 10, 11, 13 - 19 4. Authorize negotiation and execution of a 12-month requirements service agreement with YOKA, INC., for preventative and corrective maintenance services for critical flywheel equipment at Austin Energy's System Control Center, in an amount not to exceed $33,056, with four 12-month extension options in an amount not to exceed $33,056 per extension option, for a total contract amount not to exceed $165,280. 5. Authorize award and execution of Amendment No. 3 to a requirements supply agreement with PIONEER TRANSFORMERS, LTD., for network transformers for Austin Energy, to increase the contract authorization for the current contract period in an amount not to exceed $2,050,493, and two remaining extensions options in an amount not to exceed $2,050,493 per option, for a revised total contract amount not to exceed $12,003,539. 6. Authorize award and execution of a supply contract with TEXAS METER & DEVICE CO., LLC, for the purchase of three-phase portable meter testers for Austin Energy, in an amount not to exceed $71,800. 7. Authorize negotiation and execution of a 24-month requirements service contract with AIR HYGIENE INTERNATIONAL, INC. or another qualified offeror to RFP No. GAL0014, for the purchase of stack testing services for Austin Energy, in an amount not to exceed $130,000, with two 24-month extension options in an amount not to exceed $130,000 per extension option, for a total contract amount not to exceed $390,000. 8. Approve ratification of a contract with AFFILIATED POWER SERVICES LP to provide repair services for the heat recovery steam generator at Austin’s Energy’s Sand Hill Energy Center in an amount not to exceed $696,026. 9. Authorize award and execution of Amendment No. 2 to the contract with WOOD GROUP POWER PLANT SERVICES, INC., to increase the contract amount for the upgrade of a replacement control system for the turbine and generator units 1-4 at Austin Energy’s Sand Hill Energy Center, in an amount not to exceed $282,367, for a revised total contract amount not to exceed $1,663,632. 10. Authorize award, negotiations and execution of two 24-month requirements service contracts with BRAD NORTON and FREDERICK HAWKINS, or another qualified Offeror to RFP No. OPJ0106, for Hearings Officer services for various City departments, in an amount not to exceed $120,000 each and combined, with two 24-month extension options in an amount not to exceed $120,000 each and combined per extension option, for a total estimated contract amount not to exceed $360,000 each and combined. (Note: AE’s annual estimated share is 30%.) 11. Authorize award, negotiation and execution of a contract with JOHNSON CONTROLS INC. or another qualified offeror to RFP No. OPJ0107, for the purchase and installation of a 2500 ton chiller to be installed at Austin Energy’s Domain District Cooling Plant, in an amount not to exceed $2,402,517. 12. Authorize negotiation and execution of an agreement with Cedars International Academy, to provide a performance-based incentive for the generation of solar energy at its facility located at 8416 North IH 35 in Austin, Texas, for an estimated $17,434 per year, for a total amount not to exceed $174,340 over a 10-year period. 13. Authorize negotiation and execution of an agreement with Target Arboretum, to provide a performance-based incentive for the generation of solar energy at its facility located at 10107 Research Blvd. in Austin, Texas, for an estimated $42,122 per year, for a total amount not to exceed $421,220 over a 10-year period. 14. Authorize negotiation and execution of an agreement with Target South Park, to provide a performance-based incentive for the generation of solar energy at its facility located at 9500 S IH 35 Ste G in Austin, Texas, for an estimated $42,425 per year, for a total amount not to exceed $424,250 over a 10-year period. 15. Approve issuance of a rebate to Barrington Austin Apartments LLC for performing energy efficiency improvements at The Barrington at Park Place Apartments Phase 1 in an amount not to exceed $176,399. 16. Approve issuance of a rebate to Jacob Castellanos for performing energy efficiency improvements at Club Creek Apartments in an amount not to exceed $107,999. 17. Approve issuance of a rebate to Jacob Castellanos for performing energy efficiency improvements at Wildwood Apartments in an amount not to exceed $191,449. 18. Authorize award and execution of a 36-month requirements service contract with ENTECH SALES & SERVICE, INC., to provide heating, ventilation and air conditioning maintenance and repair services for the various City Departments, in an amount not to exceed $2,806,500, with three 12-month extension options in an amount not to exceed $935,500 per extension option, for a total contract amount not to exceed $5,613,000. (Note: AE’s annual estimated share is $50,000.) 19. Authorize award and execution of a 36-month requirements service contract with TRAVIS COX PLUMBING COMPANY, LLC. to provide plumbing maintenance and repair services for various City Departments in an amount not to exceed $2,364,375, with three 12-month extension options in an amount not to exceed $868,219 for the first extension option, $911,630 for the second extension option, and $957,211 for the third extension option, for a total estimated contract amount not to exceed $5,101,435. (Note: AE’s annual estimated share is $70,000.)
Authorize negotiation and execution of a 12-month requirements service agreement with YOKA, INC., for preventative and corrective maintenance services for critical flywheel equipment at Austin Energy's System Control Center, in an amount not to exceed $33,056, with four 12-month extension options in an amount not to exceed $33,056 per extension option, for a total contract amount not to exceed $165,280.
Authorize award and execution of Amendment No. 3 to a requirements supply agreement with PIONEER TRANSFORMERS, LTD., for network transformers for Austin Energy, to increase the contract authorization for the current contract period in an amount not to exceed $2,050,493, and two remaining extensions options in an amount not to exceed $2,050,493 per option, for a revised total contract amount not to exceed $12,003,539.
Authorize negotiation and execution of a 24-month requirements service contract with AIR HYGIENE INTERNATIONAL, INC. or another qualified offeror to RFP No. GAL0014, for the purchase of stack testing services for Austin Energy, in an amount not to exceed $130,000, with two 24-month extension options in an amount not to exceed $130,000 per extension option, for a total contract amount not to exceed $390,000.
Approve ratification of a contract with AFFILIATED POWER SERVICES LP to provide repair services for the heat recovery steam generator at Austin’s Energy’s Sand Hill Energy Center in an amount not to exceed $696,026.
Authorize negotiation and execution of an agreement with Cedars International Academy, to provide a performance-based incentive for the generation of solar energy at its facility located at 8416 North IH 35 in Austin, Texas, for an estimated $17,434 per year, for a total amount not to exceed $174,340 over a 10-year period.
New Business - Consent Items 2
Consent Agenda Items 4, 5, 7, 8 & 12 4. Authorize negotiation and execution of a 12-month requirements service agreement with YOKA, INC., for preventative and corrective maintenance services for critical flywheel equipment at Austin Energy's System Control Center, in an amount not to exceed $33,056, with four 12-month extension options in an amount not to exceed $33,056 per extension option, for a total contract amount not to exceed $165,280. 5. Authorize award and execution of Amendment No. 3 to a requirements supply agreement with PIONEER TRANSFORMERS, LTD., for network transformers for Austin Energy, to increase the contract authorization for the current contract period in an amount not to exceed $2,050,493, and two remaining extensions options in an amount not to exceed $2,050,493 per option, for a revised total contract amount not to exceed $12,003,539. 6. Authorize award and execution of a supply contract with TEXAS METER & DEVICE CO., LLC, for the purchase of three-phase portable meter testers for Austin Energy, in an amount not to exceed $71,800. 7. Authorize negotiation and execution of a 24-month requirements service contract with AIR HYGIENE INTERNATIONAL, INC. or another qualified offeror to RFP No. GAL0014, for the purchase of stack testing services for Austin Energy, in an amount not to exceed $130,000, with two 24-month extension options in an amount not to exceed $130,000 per extension option, for a total contract amount not to exceed $390,000. 8. Approve ratification of a contract with AFFILIATED POWER SERVICES LP to provide repair services for the heat recovery steam generator at Austin’s Energy’s Sand Hill Energy Center in an amount not to exceed $696,026. 9. Authorize award and execution of Amendment No. 2 to the contract with WOOD GROUP POWER PLANT SERVICES, INC., to increase the contract amount for the upgrade of a replacement control system for the turbine and generator units 1-4 at Austin Energy’s Sand Hill Energy Center, in an amount not to exceed $282,367, for a revised total contract amount not to exceed $1,663,632. 10. Authorize award, negotiations and execution of two 24-month requirements service contracts with BRAD NORTON and FREDERICK HAWKINS, or another qualified Offeror to RFP No. OPJ0106, for Hearings Officer services for various City departments, in an amount not to exceed $120,000 each and combined, with two 24-month extension options in an amount not to exceed $120,000 each and combined per extension option, for a total estimated contract amount not to exceed $360,000 each and combined. (Note: AE’s annual estimated share is 30%.) 11. Authorize award, negotiation and execution of a contract with JOHNSON CONTROLS INC. or another qualified offeror to RFP No. OPJ0107, for the purchase and installation of a 2500 ton chiller to be installed at Austin Energy’s Domain District Cooling Plant, in an amount not to exceed $2,402,517. 12. Authorize negotiation and execution of an agreement with Cedars International Academy, to provide a performance-based incentive for the generation of solar energy at its facility located at 8416 North IH 35 in Austin, Texas, for an estimated $17,434 per year, for a total amount not to exceed $174,340 over a 10-year period. 13. Authorize negotiation and execution of an agreement with Target Arboretum, to provide a performance-based incentive for the generation of solar energy at its facility located at 10107 Research Blvd. in Austin, Texas, for an estimated $42,122 per year, for a total amount not to exceed $421,220 over a 10-year period. 14. Authorize negotiation and execution of an agreement with Target South Park, to provide a performance-based incentive for the generation of solar energy at its facility located at 9500 S IH 35 Ste G in Austin, Texas, for an estimated $42,425 per year, for a total amount not to exceed $424,250 over a 10-year period. 15. Approve issuance of a rebate to Barrington Austin Apartments LLC for performing energy efficiency improvements at The Barrington at Park Place Apartments Phase 1 in an amount not to exceed $176,399. 16. Approve issuance of a rebate to Jacob Castellanos for performing energy efficiency improvements at Club Creek Apartments in an amount not to exceed $107,999. 17. Approve issuance of a rebate to Jacob Castellanos for performing energy efficiency improvements at Wildwood Apartments in an amount not to exceed $191,449. 18. Authorize award and execution of a 36-month requirements service contract with ENTECH SALES & SERVICE, INC., to provide heating, ventilation and air conditioning maintenance and repair services for the various City Departments, in an amount not to exceed $2,806,500, with three 12-month extension options in an amount not to exceed $935,500 per extension option, for a total contract amount not to exceed $5,613,000. (Note: AE’s annual estimated share is $50,000.) 19. Authorize award and execution of a 36-month requirements service contract with TRAVIS COX PLUMBING COMPANY, LLC. to provide plumbing maintenance and repair services for various City Departments in an amount not to exceed $2,364,375, with three 12-month extension options in an amount not to exceed $868,219 for the first extension option, $911,630 for the second extension option, and $957,211 for the third extension option, for a total estimated contract amount not to exceed $5,101,435. (Note: AE’s annual estimated share is $70,000.)
Discussion of Annual Internal Review and Report, required per Section 2-1-46 of the City Code, to be submitted to the City Clerk by March 31, 2014
Request agenda items, including information related to the Upcoming Procurements Report. ADJOURN.