CALL TO ORDER APPROVAL OF MINUTES 1. Approve minutes of the March 17, 2013 regular meeting, the March 17, 2013 special-called joint meeting with the Resource Management Commission, and the special-called March 27, 2014 meeting.
Consent Items 2, 5, 7, 9 & 10 2. Recommend authorization for the award and execution of a 24-month requirements supply contract with Techline, Inc., for electrical distribution panel boards and circuit breakers for Austin Energy, in an amount not to exceed $78,882, with two 24 month extension options in an amount not to exceed $78,882 per extension option, for an estimate contract amount not to exceed $236,646. 3. Recommend authorization for the award and execution of a contract with TESCO – AN ADVENT DESIGN CO., for the purchase of 18 position mobile meter qualification boards for Austin Energy, in an amount not to exceed $129,843. 4. Recommend authorization for the award and execution of a 24-month requirements supply contract with ENGINEERED ENDEAVORS, for the purchase of substation structural steel for Austin Energy, in an amount not to exceed $1,950,030, with three 12-month extension options in an amount not to exceed $975,015 per extension option, for a total contract amount not to exceed $4,875,075. 5. Recommend authorization for the award and execution of a 12-month supply contract with ACE CONTRACTOR SUPPLY, for the purchase of arc-rated safety vests for Austin Energy personnel, in an amount not-to-exceed $71,739, with three 12-month extension options in an amount not to exceed $14,348 per extension option, for a total contract amount not to exceed $114,783. 6. Recommend authorization for the negotiation and execution of a Design-Build Agreement with Turner + Page/ for a new Austin Energy office building and parking structure at Riverside Drive and Grove Boulevard with funding for preliminary phase services in an amount not to exceed $8,300,000, plus a $830,000 contingency for a total contract amount not to exceed $9,130,000. 7. Recommend authorization for the award and execution of a 12 -month requirements supply agreement with Airgas Specialty Products Inc., to provide bulk amounts of aqueous ammonia to Austin Energy’s Sand Hill Energy Center, in an amount not to exceed $68,740 with three 12- month extension options in an amount not to exceed $68,740 per extension option, for a total contract amount not to exceed $ 274,960. 8. Recommend authorization for the negotiation and execution of a 24-month service contracts with AUSTIN ARMATURE WORKS, LP, Buda, TX; EVANS ENTERPRISES, INC., Waco, TX; and ALLEN’S ELECTRIC MOTOR SERVICE, INC., Vivian, LA, for maintenance and repair services for large electric motors at Austin Energy power plants, in an amount not to exceed $832,000 each and combined, with two 24-month extension options in an amount not to exceed $832,000 each and combined for the first extension option, and $836,000 each and combined for the second extension option, for a total contract amount not to exceed $2,500,000 each and combined. 9. Recommend authorization for the negotiation and execution of a change order with TRC ENVIRONMENTAL CORPORATION, in the amount of $154,873.88 to address the impact of additional, unforeseen asbestos discovered in Boiler 3 of the Holly Street Power Plant Demolition Project and to increase the original not-to-exceed amount of the contract, inclusive of contingency, from $12,077,644 to $12,232,518. 10. Recommend authorization for the negotiation and execution of an agreement with International Biomedical, to provide a performance-based incentive for the generation of solar energy at its facility located at 8206 Cross Park Drive # 100, Austin, Texas 78754, for an estimated $36,497 per year, for a total amount not to exceed $364,970 over a 10-year period.
Recommend authorization for the award and execution of a contract with TESCO – AN ADVENT DESIGN CO., for the purchase of 18 position mobile meter qualification boards for Austin Energy, in an amount not to exceed $129,843.
Recommend authorization for the award and execution of a 24-month requirements supply contract with ENGINEERED ENDEAVORS, for the purchase of substation structural steel for Austin Energy, in an amount not to exceed $1,950,030, with three 12-month extension options in an amount not to exceed $975,015 per extension option, for a total contract amount not to exceed $4,875,075.
Recommend authorization for the negotiation and execution of a Design-Build Agreement with Turner + Page/ for a new Austin Energy office building and parking structure at Riverside Drive and Grove Boulevard with funding for preliminary phase services in an amount not to exceed $8,300,000, plus a $830,000 contingency for a total contract amount not to exceed $9,130,000.
Recommend authorization for the negotiation and execution of a 24-month service contracts with AUSTIN ARMATURE WORKS, LP, Buda, TX; EVANS ENTERPRISES, INC., Waco, TX; and ALLEN’S ELECTRIC MOTOR SERVICE, INC., Vivian, LA, for maintenance and repair services for large electric motors at Austin Energy power plants, in an amount not to exceed $832,000 each and combined, with two 24-month extension options in an amount not to exceed $832,000 each and combined for the first extension option, and $836,000 each and combined for the second extension option, for a total contract amount not to exceed $2,500,000 each and combined.
Review the 2012 Austin Energy Performance Report, available online at austinenergy.com/AnnualPerformanceReport.pdf, in order to provide suggestions for the content of the 2013 edition
Briefing on Austin Energy’s risk management program, including hedging policies and fuel management
Recommend authorization for the City Manager to negotiate and execute, subject to the Policy for Energy Risk Management set forth in Resolution No. 20030522-08, transactions for natural gas and wholesale electric power, related brokerage and credit agreements, and purchases of ERCOT congestion revenue rights, for terms not to exceed five years, in an aggregate amount not to exceed $316,000,000 of net expenditures in any fiscal year and not to exceed $800,000,000 of net expenditures over a rolling 60-month forward period.
14. Request agenda items, including information related to the Upcoming Procurements Report ADJOURNMENT
Apr 21, 2014 Electric Utility Commission
CALL TO ORDER APPROVAL OF MINUTES 1. Approve minutes of the March 17, 2013 regular meeting, the March 17, 2013 special-called joint meeting with the Resource Management Commission, and the special-called March 27, 2014 meeting.
Consent Items 2, 5, 7, 9 & 10 2. Recommend authorization for the award and execution of a 24-month requirements supply contract with Techline, Inc., for electrical distribution panel boards and circuit breakers for Austin Energy, in an amount not to exceed $78,882, with two 24 month extension options in an amount not to exceed $78,882 per extension option, for an estimate contract amount not to exceed $236,646. 3. Recommend authorization for the award and execution of a contract with TESCO – AN ADVENT DESIGN CO., for the purchase of 18 position mobile meter qualification boards for Austin Energy, in an amount not to exceed $129,843. 4. Recommend authorization for the award and execution of a 24-month requirements supply contract with ENGINEERED ENDEAVORS, for the purchase of substation structural steel for Austin Energy, in an amount not to exceed $1,950,030, with three 12-month extension options in an amount not to exceed $975,015 per extension option, for a total contract amount not to exceed $4,875,075. 5. Recommend authorization for the award and execution of a 12-month supply contract with ACE CONTRACTOR SUPPLY, for the purchase of arc-rated safety vests for Austin Energy personnel, in an amount not-to-exceed $71,739, with three 12-month extension options in an amount not to exceed $14,348 per extension option, for a total contract amount not to exceed $114,783. 6. Recommend authorization for the negotiation and execution of a Design-Build Agreement with Turner + Page/ for a new Austin Energy office building and parking structure at Riverside Drive and Grove Boulevard with funding for preliminary phase services in an amount not to exceed $8,300,000, plus a $830,000 contingency for a total contract amount not to exceed $9,130,000. 7. Recommend authorization for the award and execution of a 12 -month requirements supply agreement with Airgas Specialty Products Inc., to provide bulk amounts of aqueous ammonia to Austin Energy’s Sand Hill Energy Center, in an amount not to exceed $68,740 with three 12- month extension options in an amount not to exceed $68,740 per extension option, for a total contract amount not to exceed $ 274,960. 8. Recommend authorization for the negotiation and execution of a 24-month service contracts with AUSTIN ARMATURE WORKS, LP, Buda, TX; EVANS ENTERPRISES, INC., Waco, TX; and ALLEN’S ELECTRIC MOTOR SERVICE, INC., Vivian, LA, for maintenance and repair services for large electric motors at Austin Energy power plants, in an amount not to exceed $832,000 each and combined, with two 24-month extension options in an amount not to exceed $832,000 each and combined for the first extension option, and $836,000 each and combined for the second extension option, for a total contract amount not to exceed $2,500,000 each and combined. 9. Recommend authorization for the negotiation and execution of a change order with TRC ENVIRONMENTAL CORPORATION, in the amount of $154,873.88 to address the impact of additional, unforeseen asbestos discovered in Boiler 3 of the Holly Street Power Plant Demolition Project and to increase the original not-to-exceed amount of the contract, inclusive of contingency, from $12,077,644 to $12,232,518. 10. Recommend authorization for the negotiation and execution of an agreement with International Biomedical, to provide a performance-based incentive for the generation of solar energy at its facility located at 8206 Cross Park Drive # 100, Austin, Texas 78754, for an estimated $36,497 per year, for a total amount not to exceed $364,970 over a 10-year period.
Recommend authorization for the award and execution of a contract with TESCO – AN ADVENT DESIGN CO., for the purchase of 18 position mobile meter qualification boards for Austin Energy, in an amount not to exceed $129,843.
Recommend authorization for the award and execution of a 24-month requirements supply contract with ENGINEERED ENDEAVORS, for the purchase of substation structural steel for Austin Energy, in an amount not to exceed $1,950,030, with three 12-month extension options in an amount not to exceed $975,015 per extension option, for a total contract amount not to exceed $4,875,075.
Recommend authorization for the negotiation and execution of a Design-Build Agreement with Turner + Page/ for a new Austin Energy office building and parking structure at Riverside Drive and Grove Boulevard with funding for preliminary phase services in an amount not to exceed $8,300,000, plus a $830,000 contingency for a total contract amount not to exceed $9,130,000.
Recommend authorization for the negotiation and execution of a 24-month service contracts with AUSTIN ARMATURE WORKS, LP, Buda, TX; EVANS ENTERPRISES, INC., Waco, TX; and ALLEN’S ELECTRIC MOTOR SERVICE, INC., Vivian, LA, for maintenance and repair services for large electric motors at Austin Energy power plants, in an amount not to exceed $832,000 each and combined, with two 24-month extension options in an amount not to exceed $832,000 each and combined for the first extension option, and $836,000 each and combined for the second extension option, for a total contract amount not to exceed $2,500,000 each and combined.
Review the 2012 Austin Energy Performance Report, available online at austinenergy.com/AnnualPerformanceReport.pdf, in order to provide suggestions for the content of the 2013 edition
Briefing on Austin Energy’s risk management program, including hedging policies and fuel management
Recommend authorization for the City Manager to negotiate and execute, subject to the Policy for Energy Risk Management set forth in Resolution No. 20030522-08, transactions for natural gas and wholesale electric power, related brokerage and credit agreements, and purchases of ERCOT congestion revenue rights, for terms not to exceed five years, in an aggregate amount not to exceed $316,000,000 of net expenditures in any fiscal year and not to exceed $800,000,000 of net expenditures over a rolling 60-month forward period.
14. Request agenda items, including information related to the Upcoming Procurements Report ADJOURNMENT