A. CALL TO ORDER – March 14, 2012 6:00 p.m. B. CITIZEN COMMUNICATION The first 10 speakers signed up prior to the meeting being called to order will each be allowed a three-minute allotment to address their concerns regarding items not posted on the agenda.
APPROVAL OF MINUTES Approval of minutes from the February 8, 2012 Water & Wastewater Commission meeting.
Consent Agenda (Items D1, D3, D6, D8-D10, D12 & D13) 1. Recommend approval to award and execute a 36-month requirement supply contract with MUNICIPAL WATER WORKS SUPPLY for inserts and couplings for the Austin Water Utility to be used in water services installations and repairs in an amount not to exceed $66,129, with three 12-month extension options in amounts not to exceed $22,043 per extension option, for a total agreement amount not to exceed $132,258. 3. Recommend approval to award and execute a 12-month service contract with CLEANSERVE, INC., to provide cleaning, televising and point repair of sanitary sewer collection system pipes for the Austin Water Utility in the downtown area in an estimated amount not to exceed $362,750, with two 12-month extension options in an estimated amount not to exceed $362,750 per extension option, for a total estimated contract amount not to exceed $1,088,250; and with PIPELINE VIDEO INSPECTION & CLEANING, to provide cleaning, televising and point repair of sanitary sewer collection systems pipes for the Austin Water Utility in city wide areas outside downtown in an estimated amount not to exceed $394,920, with two 12-month extension options in an estimated amount not to exceed $394,920 per extension option, for a total estimated contract amount not to exceed $1,184,760. 6. Recommend approval to award and execute a 24-month requirements service agreement contract with TRIPLE-D SECURITY, or one of the other qualified bidders for IFB-BV No. JSD0211, to provide armored car services at various City locations in an estimated amount not to exceed $171,438 with two 12-month extension options in an amount not to exceed $92,200 for the first extension option, and $96,810 for the second extension option, for a total contract amount not to exceed $360,448. 8. Recommend approval to negotiate and execute an interlocal agreement between the City of Austin and the UNIVERSITY OF TEXAS AT AUSTIN for water and wastewater infrastructure improvements along a portion of Robert Dedman Drive for an amount not to exceed $235,000. 9. Recommend approval to execute a construction contract with QUEST CIVIL CONSTRUCTORS TEXAS, LLC, Phoenix, AZ for the Govalle Tunnel Centralized Odor Control Phase I and II project in the amount of $3,903,422 plus a $195,171.10 contingency, for a total contract amount not to exceed $4,098,593.10. 10. Recommend approval to negotiate and execute an amendment to the professional services agreement with CP&Y, INC., Austin, TX, for engineering services for the Walnut Creek Wastewater Treatment Plant (WWTP) Water Resource Initiative (WRI) Tank Assessment & Repairs and High Service Pump Station Improvements project in the amount of $405,865, for a total contract amount not to exceed $857,171. 12. Recommend approval to negotiate and execute a developer agreement with D 71, L.P. to reimburse costs to construct an oversized 24-inch water transmission main and appurtenances related to Service Extension Request No. 3046 to provide water service to the 71 Commercial development located at 4650 E. SH 71 for a total reimbursement not to exceed $1,098,077.50. 13. Recommend approval to negotiate and execute a developer agreement with CONTINENTAL HOMES OF TEXAS, L.P. to reimburse costs to construct an oversized 16-inch water line and appurtenances related to Service Extension Request No. 3025 to provide water service to the Pioneer Hill development located at 10217 Dessau Road for a total reimbursement not to exceed $429,525.
Recommend approval to negotiate and execute of an amendment to the professional services agreement with ATKINS NORTH AMERICA INC, Austin, Texas, for engineering services for Loop 360 Area Water Improvements Project in the amount of $108,622.04, for a total contract amount not to exceed $3,286,691.42.
Recommend approval to award and execute a 36-month requirements service contract with ALAMO DOOR SYSTEMS OF TEXAS, INC., for overhead door maintenance and repair for various city facilities in an estimated amount not to exceed $1,200,000 with three 12-month extension options in an estimated amount not to exceed $450,000 for the first extension option; $500,000 for the second extension option, and $550,000 for the third extension option, for a total estimated contract amount not to exceed $2,700,000.
Recommend approval to award and execute a 36-month requirements service contract with KOETTER FIRE PROTECTION, INC., for fire panel maintenance and services for the Austin Water Utility at the Waller Creek Plaza in an estimated amount not to exceed $110,160, with three 12-month extension options in an estimated amount not to exceed $36,720 per extension option, for a total estimated contract amount not to exceed $220,320.
Recommend approval to execute a construction contract with KIVA, INC., Buda, TX for the BAE Reclaimed Water Line project in the amount of $556,670.05 plus a $55,667.01 contingency, for a total contract amount not to exceed $612,337.06.
Recommend approval of Service Extension Request No. 2998 for water service to the property known as the Austin Seventy One development, located at 10549 W. SH 71 located within the Drinking Water Protection Zone and the City’s 2-mile extraterritorial jurisdiction.
D15. Recommend approval of Service Extension Request No. 3077 for wastewater service to 1205 Constant Springs Drive located within the Drinking Water Protection Zone and the City's 2-mile extraterritorial jurisdiction. E. VOTING ITEMS FROM COMMISSION
F. REPORTS BY COMMISSION’S COMMITTEE 1. Joint Committee on Austin Water Utility’s Financial Plan G. NON VOTING DISCUSSION ITEMS 1. Annual Internal Review 2011
H3. Water Treatment Plant 4 Monthly Report H4. Financial Status Monthly Report I. FUTURE AGENDA ITEMS J. ADJOURN
Mar 14, 2012 Water and Wastewater Commission
A. CALL TO ORDER – March 14, 2012 6:00 p.m. B. CITIZEN COMMUNICATION The first 10 speakers signed up prior to the meeting being called to order will each be allowed a three-minute allotment to address their concerns regarding items not posted on the agenda.
APPROVAL OF MINUTES Approval of minutes from the February 8, 2012 Water & Wastewater Commission meeting.
Consent Agenda (Items D1, D3, D6, D8-D10, D12 & D13) 1. Recommend approval to award and execute a 36-month requirement supply contract with MUNICIPAL WATER WORKS SUPPLY for inserts and couplings for the Austin Water Utility to be used in water services installations and repairs in an amount not to exceed $66,129, with three 12-month extension options in amounts not to exceed $22,043 per extension option, for a total agreement amount not to exceed $132,258. 3. Recommend approval to award and execute a 12-month service contract with CLEANSERVE, INC., to provide cleaning, televising and point repair of sanitary sewer collection system pipes for the Austin Water Utility in the downtown area in an estimated amount not to exceed $362,750, with two 12-month extension options in an estimated amount not to exceed $362,750 per extension option, for a total estimated contract amount not to exceed $1,088,250; and with PIPELINE VIDEO INSPECTION & CLEANING, to provide cleaning, televising and point repair of sanitary sewer collection systems pipes for the Austin Water Utility in city wide areas outside downtown in an estimated amount not to exceed $394,920, with two 12-month extension options in an estimated amount not to exceed $394,920 per extension option, for a total estimated contract amount not to exceed $1,184,760. 6. Recommend approval to award and execute a 24-month requirements service agreement contract with TRIPLE-D SECURITY, or one of the other qualified bidders for IFB-BV No. JSD0211, to provide armored car services at various City locations in an estimated amount not to exceed $171,438 with two 12-month extension options in an amount not to exceed $92,200 for the first extension option, and $96,810 for the second extension option, for a total contract amount not to exceed $360,448. 8. Recommend approval to negotiate and execute an interlocal agreement between the City of Austin and the UNIVERSITY OF TEXAS AT AUSTIN for water and wastewater infrastructure improvements along a portion of Robert Dedman Drive for an amount not to exceed $235,000. 9. Recommend approval to execute a construction contract with QUEST CIVIL CONSTRUCTORS TEXAS, LLC, Phoenix, AZ for the Govalle Tunnel Centralized Odor Control Phase I and II project in the amount of $3,903,422 plus a $195,171.10 contingency, for a total contract amount not to exceed $4,098,593.10. 10. Recommend approval to negotiate and execute an amendment to the professional services agreement with CP&Y, INC., Austin, TX, for engineering services for the Walnut Creek Wastewater Treatment Plant (WWTP) Water Resource Initiative (WRI) Tank Assessment & Repairs and High Service Pump Station Improvements project in the amount of $405,865, for a total contract amount not to exceed $857,171. 12. Recommend approval to negotiate and execute a developer agreement with D 71, L.P. to reimburse costs to construct an oversized 24-inch water transmission main and appurtenances related to Service Extension Request No. 3046 to provide water service to the 71 Commercial development located at 4650 E. SH 71 for a total reimbursement not to exceed $1,098,077.50. 13. Recommend approval to negotiate and execute a developer agreement with CONTINENTAL HOMES OF TEXAS, L.P. to reimburse costs to construct an oversized 16-inch water line and appurtenances related to Service Extension Request No. 3025 to provide water service to the Pioneer Hill development located at 10217 Dessau Road for a total reimbursement not to exceed $429,525.
Recommend approval to negotiate and execute of an amendment to the professional services agreement with ATKINS NORTH AMERICA INC, Austin, Texas, for engineering services for Loop 360 Area Water Improvements Project in the amount of $108,622.04, for a total contract amount not to exceed $3,286,691.42.
Recommend approval to award and execute a 36-month requirements service contract with ALAMO DOOR SYSTEMS OF TEXAS, INC., for overhead door maintenance and repair for various city facilities in an estimated amount not to exceed $1,200,000 with three 12-month extension options in an estimated amount not to exceed $450,000 for the first extension option; $500,000 for the second extension option, and $550,000 for the third extension option, for a total estimated contract amount not to exceed $2,700,000.
Recommend approval to award and execute a 36-month requirements service contract with KOETTER FIRE PROTECTION, INC., for fire panel maintenance and services for the Austin Water Utility at the Waller Creek Plaza in an estimated amount not to exceed $110,160, with three 12-month extension options in an estimated amount not to exceed $36,720 per extension option, for a total estimated contract amount not to exceed $220,320.
Recommend approval to execute a construction contract with KIVA, INC., Buda, TX for the BAE Reclaimed Water Line project in the amount of $556,670.05 plus a $55,667.01 contingency, for a total contract amount not to exceed $612,337.06.
Recommend approval of Service Extension Request No. 2998 for water service to the property known as the Austin Seventy One development, located at 10549 W. SH 71 located within the Drinking Water Protection Zone and the City’s 2-mile extraterritorial jurisdiction.
D15. Recommend approval of Service Extension Request No. 3077 for wastewater service to 1205 Constant Springs Drive located within the Drinking Water Protection Zone and the City's 2-mile extraterritorial jurisdiction. E. VOTING ITEMS FROM COMMISSION
F. REPORTS BY COMMISSION’S COMMITTEE 1. Joint Committee on Austin Water Utility’s Financial Plan G. NON VOTING DISCUSSION ITEMS 1. Annual Internal Review 2011
H3. Water Treatment Plant 4 Monthly Report H4. Financial Status Monthly Report I. FUTURE AGENDA ITEMS J. ADJOURN