A. CALL TO ORDER – November 13, 2013, 6:00 p.m. B. CITIZEN COMMUNICATION The first 10 speakers signed up prior to the meeting being called to order will each be allowed a three-minute allotment to address their concerns regarding items not posted on the agenda.
APPROVAL OF MINUTES Approval of minutes from the October 9, 2013 WWW Commission regular meeting.
Consent Agenda Items D1 - D4, D6 - D7 & D9 - D11. ITEMS FOR COMMISSION’S REVIEW AND RECOMMENDATION FOR APPROVAL TO CITY COUNCIL 1. Recommend approval to award and execute a 36-month sole source requirements service agreement with three 12-month extension options periods with TEXAS EXCAVATION SAFETY SYSTEM INC., to provide one-call notification of excavation request for the Austin Water Utility in a contract amount not to exceed $48,450 for the initial contract period and $16,150 for each extension option period for a total contract amount estimated not to exceed $96,900. 2. Recommend approval to award and execute a contract with WWATERTECH SERVICES, INC., for the purchase of two phase separator dewatering dumpsters for the Austin Water Utility for total contract amount of $65,882. 3. Recommend approval to award and execute a 24-month requirements supply agreement with HD SUPPLY WATERWORKS for the supply of water meter lids and boxes for the Austin Water Utility in an amount not to exceed $631,437, with two 12-month extension options in an amount not to exceed $315,718 per extension option, for a total contract amount not to exceed $1,262,874. Water & Wastewater Commission Regular Meeting November 13, 2013 The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give at least 4 day’s notice before the meeting date. Please call Felicia Cancino at the Austin Water Utility Department at 512-972-0114, for additional information; TTY users route through Relay Texas at 711 Page 2 of 4 4. Recommend approval to award and execute two 24-month requirements supply contracts with CENTEX MATERIALS LLC, for ready mix concrete for the Austin Water Utility in an amount not to exceed $42,080, with three 12-month extension options in an amount not to exceed $21,040 per extension option for a total contract amount not to exceed $105,200 and CUSTOM CRETE in an amount not to exceed $6,294, with three 12-month extension options in an amount not to exceed $3,147 per extension option for a total contract amount not to exceed $15,735. 5. Recommend approval to award and execute a 36-month requirements service agreement with PIPELINE VIDEO INSPECTION, LLC, to provide for the hydro-blast cleaning of filter plates for the Austin Water Utility in an amount not to exceed $42,189, with three 12-month extension options in an amount not to exceed $14,063 per extension option, for a total contract amount not to exceed $84,378. 6. Recommend approval to negotiate and execute a professional services agreement with RICHARD HOFFPAUIR CONSULTING for water rights and water supply related hydrological analyses in the Colorado River basin and associated basins for the Austin Water Utility in an amount of $55,000, with four 12-month extension options in an amount not to exceed $55,000 per extension option, for a total contract amount not to exceed $275,000. 7. Recommend approval to award, negotiate and execute a 36 month requirements service contract with TEXAS INDUSTRIES for the BLIND and HANDICAPPED, INC. (TIBH) for temporary personnel services in an estimated amount not to exceed $1,373,800, with three 12- month extension options in an estimated amount not to exceed $457,933 per extension option, for a total estimated contract amount not to exceed $2,747,600. 8. Recommend approval to execute a construction contract with SANTA CLARA CONSTRUCTION, LTD (MBE/MH - 49.19%), for the Elroy Road Water Rehabilitation - Phase 2 project in the amount of $943,911.50 plus a $94,391.15 contingency, for a total contract amount not to exceed $1,038,302.65. 9. Recommend approval to execute a construction contract with R.S. ELLIS, INC. DBA SOUTHWEST CORPORATION, for the Balcones Canyonlands Preserve Shop and Barn in the amount of $393,858 (base bid + Alternate 1) plus a $39,385 contingency, for a total contract amount not to exceed $433,243. Water & Wastewater Commission Regular Meeting November 13, 2013 The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give at least 4 day’s notice before the meeting date. Please call Felicia Cancino at the Austin Water Utility Department at 512-972-0114, for additional information; TTY users route through Relay Texas at 711 Page 3 of 4 10. Recommend approval to execute a construction contract with LEWIS CONTRACTORS, INC, for the Bryker Woods Concrete Pressure Pipe Repairs project in the amount of $481,225 plus a $48,122.50 contingency, for a total contract amount not to exceed $529,347.50. 11. Recommend approval to of a construction contract with AUSTIN UNDERGROUND, INC., (MBE/MH 92.32%) for the South Austin Sanitary Sewer Overflow (SSO) Project in an amount of $1,083,500.08 plus a $108,350.01 contingency, for a total contract amount not to exceed $1,191,850.09. 12. Recommend approval to negotiate and execute a Community Facilities Agreement with TC Green Water Master Developer, LLC, for the design and construction of certain reclaimed water improvements required with the development of the Green Water Treatment Plant Development Project and waiving certain City Code requirements of Chapter 25-9, in a cost reimbursement amount not to exceed $125,000. 13. Recommend approval to negotiate and execute a Community Facilities Agreement with Seaholm Power Development, LLC, for the design and construction of certain reclaimed water improvements and water main improvements required with the development of the Seaholm Power Plant Redevelopment Project and the new Central Library, and waiving certain City Code requirements of Chapter 25-9, in a cost reimbursement amount not to exceed $191,000. 14. Recommend approval for Service Extension Request No. 3298 for water service to a 46.348 acre tract on W US 290 Highway located entirely within the Drinking Water Protection Zone and in the City’s 2-mile extraterritorial jurisdiction. 15. Recommend approval for Service Extension Request No. 3299 for wastewater service to a 46.348 acre tract on W US 290 Highway located entirely within the Drinking Water Protection Zone and in the City’s 2-mile extraterritorial jurisdiction.
Recommend approval to award and execute a 36-month requirements service agreement with PIPELINE VIDEO INSPECTION, LLC, to provide for the hydro-blast cleaning of filter plates for the Austin Water Utility in an amount not to exceed $42,189, with three 12-month extension options in an amount not to exceed $14,063 per extension option, for a total contract amount not to exceed $84,378.
Recommend approval to execute a construction contract with SANTA CLARA CONSTRUCTION, LTD (MBE/MH - 49.19%), for the Elroy Road Water Rehabilitation - Phase 2 project in the amount of $943,911.50 plus a $94,391.15 contingency, for a total contract amount not to exceed $1,038,302.65.
12. Recommend approval to negotiate and execute a Community Facilities Agreement with TC Green Water Master Developer, LLC, for the design and construction of certain reclaimed water improvements required with the development of the Green Water Treatment Plant Development Project and waiving certain City Code requirements of Chapter 25-9, in a cost reimbursement amount not to exceed $125,000. 13. Recommend approval to negotiate and execute a Community Facilities Agreement with Seaholm Power Development, LLC, for the design and construction of certain reclaimed water improvements and water main improvements required with the development of the Seaholm Power Plant Redevelopment Project and the new Central Library, and waiving certain City Code requirements of Chapter 25-9, in a cost reimbursement amount not to exceed $191,000.
14. Recommend approval for Service Extension Request No. 3298 for water service to a 46.348 acre tract on W US 290 Highway located entirely within the Drinking Water Protection Zone and in the City’s 2-mile extraterritorial jurisdiction. 15. Recommend approval for Service Extension Request No. 3299 for wastewater service to a 46.348 acre tract on W US 290 Highway located entirely within the Drinking Water Protection Zone and in the City’s 2-mile extraterritorial jurisdiction.
E. VOTING ITEMS FROM COMMISSION 1. 2014 WWW Commission Meeting Schedule – 2nd Wednesday 2. Vice Chair – Sarah Faust nominated for Vice Chair, accept position Water & Wastewater Commission Regular Meeting November 13, 2013 The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give at least 4 day’s notice before the meeting date. Please call Felicia Cancino at the Austin Water Utility Department at 512-972-0114, for additional information; TTY users route through Relay Texas at 711 Page 4 of 4 F. REPORTS BY COMMISSION SUBCOMMITTEE None G. NON VOTING DISCUSSION ITEMS None
H. STAFF BRIEFINGS, PRESENTATIONS, AND OR REPORTS 3. AWU Monthly Financial Status Report – David Anders I. FUTURE AGENDA ITEMS J. ADJOURN
Nov 13, 2013 Water and Wastewater Commission
A. CALL TO ORDER – November 13, 2013, 6:00 p.m. B. CITIZEN COMMUNICATION The first 10 speakers signed up prior to the meeting being called to order will each be allowed a three-minute allotment to address their concerns regarding items not posted on the agenda.
APPROVAL OF MINUTES Approval of minutes from the October 9, 2013 WWW Commission regular meeting.
Consent Agenda Items D1 - D4, D6 - D7 & D9 - D11. ITEMS FOR COMMISSION’S REVIEW AND RECOMMENDATION FOR APPROVAL TO CITY COUNCIL 1. Recommend approval to award and execute a 36-month sole source requirements service agreement with three 12-month extension options periods with TEXAS EXCAVATION SAFETY SYSTEM INC., to provide one-call notification of excavation request for the Austin Water Utility in a contract amount not to exceed $48,450 for the initial contract period and $16,150 for each extension option period for a total contract amount estimated not to exceed $96,900. 2. Recommend approval to award and execute a contract with WWATERTECH SERVICES, INC., for the purchase of two phase separator dewatering dumpsters for the Austin Water Utility for total contract amount of $65,882. 3. Recommend approval to award and execute a 24-month requirements supply agreement with HD SUPPLY WATERWORKS for the supply of water meter lids and boxes for the Austin Water Utility in an amount not to exceed $631,437, with two 12-month extension options in an amount not to exceed $315,718 per extension option, for a total contract amount not to exceed $1,262,874. Water & Wastewater Commission Regular Meeting November 13, 2013 The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give at least 4 day’s notice before the meeting date. Please call Felicia Cancino at the Austin Water Utility Department at 512-972-0114, for additional information; TTY users route through Relay Texas at 711 Page 2 of 4 4. Recommend approval to award and execute two 24-month requirements supply contracts with CENTEX MATERIALS LLC, for ready mix concrete for the Austin Water Utility in an amount not to exceed $42,080, with three 12-month extension options in an amount not to exceed $21,040 per extension option for a total contract amount not to exceed $105,200 and CUSTOM CRETE in an amount not to exceed $6,294, with three 12-month extension options in an amount not to exceed $3,147 per extension option for a total contract amount not to exceed $15,735. 5. Recommend approval to award and execute a 36-month requirements service agreement with PIPELINE VIDEO INSPECTION, LLC, to provide for the hydro-blast cleaning of filter plates for the Austin Water Utility in an amount not to exceed $42,189, with three 12-month extension options in an amount not to exceed $14,063 per extension option, for a total contract amount not to exceed $84,378. 6. Recommend approval to negotiate and execute a professional services agreement with RICHARD HOFFPAUIR CONSULTING for water rights and water supply related hydrological analyses in the Colorado River basin and associated basins for the Austin Water Utility in an amount of $55,000, with four 12-month extension options in an amount not to exceed $55,000 per extension option, for a total contract amount not to exceed $275,000. 7. Recommend approval to award, negotiate and execute a 36 month requirements service contract with TEXAS INDUSTRIES for the BLIND and HANDICAPPED, INC. (TIBH) for temporary personnel services in an estimated amount not to exceed $1,373,800, with three 12- month extension options in an estimated amount not to exceed $457,933 per extension option, for a total estimated contract amount not to exceed $2,747,600. 8. Recommend approval to execute a construction contract with SANTA CLARA CONSTRUCTION, LTD (MBE/MH - 49.19%), for the Elroy Road Water Rehabilitation - Phase 2 project in the amount of $943,911.50 plus a $94,391.15 contingency, for a total contract amount not to exceed $1,038,302.65. 9. Recommend approval to execute a construction contract with R.S. ELLIS, INC. DBA SOUTHWEST CORPORATION, for the Balcones Canyonlands Preserve Shop and Barn in the amount of $393,858 (base bid + Alternate 1) plus a $39,385 contingency, for a total contract amount not to exceed $433,243. Water & Wastewater Commission Regular Meeting November 13, 2013 The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give at least 4 day’s notice before the meeting date. Please call Felicia Cancino at the Austin Water Utility Department at 512-972-0114, for additional information; TTY users route through Relay Texas at 711 Page 3 of 4 10. Recommend approval to execute a construction contract with LEWIS CONTRACTORS, INC, for the Bryker Woods Concrete Pressure Pipe Repairs project in the amount of $481,225 plus a $48,122.50 contingency, for a total contract amount not to exceed $529,347.50. 11. Recommend approval to of a construction contract with AUSTIN UNDERGROUND, INC., (MBE/MH 92.32%) for the South Austin Sanitary Sewer Overflow (SSO) Project in an amount of $1,083,500.08 plus a $108,350.01 contingency, for a total contract amount not to exceed $1,191,850.09. 12. Recommend approval to negotiate and execute a Community Facilities Agreement with TC Green Water Master Developer, LLC, for the design and construction of certain reclaimed water improvements required with the development of the Green Water Treatment Plant Development Project and waiving certain City Code requirements of Chapter 25-9, in a cost reimbursement amount not to exceed $125,000. 13. Recommend approval to negotiate and execute a Community Facilities Agreement with Seaholm Power Development, LLC, for the design and construction of certain reclaimed water improvements and water main improvements required with the development of the Seaholm Power Plant Redevelopment Project and the new Central Library, and waiving certain City Code requirements of Chapter 25-9, in a cost reimbursement amount not to exceed $191,000. 14. Recommend approval for Service Extension Request No. 3298 for water service to a 46.348 acre tract on W US 290 Highway located entirely within the Drinking Water Protection Zone and in the City’s 2-mile extraterritorial jurisdiction. 15. Recommend approval for Service Extension Request No. 3299 for wastewater service to a 46.348 acre tract on W US 290 Highway located entirely within the Drinking Water Protection Zone and in the City’s 2-mile extraterritorial jurisdiction.
Recommend approval to award and execute a 36-month requirements service agreement with PIPELINE VIDEO INSPECTION, LLC, to provide for the hydro-blast cleaning of filter plates for the Austin Water Utility in an amount not to exceed $42,189, with three 12-month extension options in an amount not to exceed $14,063 per extension option, for a total contract amount not to exceed $84,378.
Recommend approval to execute a construction contract with SANTA CLARA CONSTRUCTION, LTD (MBE/MH - 49.19%), for the Elroy Road Water Rehabilitation - Phase 2 project in the amount of $943,911.50 plus a $94,391.15 contingency, for a total contract amount not to exceed $1,038,302.65.
12. Recommend approval to negotiate and execute a Community Facilities Agreement with TC Green Water Master Developer, LLC, for the design and construction of certain reclaimed water improvements required with the development of the Green Water Treatment Plant Development Project and waiving certain City Code requirements of Chapter 25-9, in a cost reimbursement amount not to exceed $125,000. 13. Recommend approval to negotiate and execute a Community Facilities Agreement with Seaholm Power Development, LLC, for the design and construction of certain reclaimed water improvements and water main improvements required with the development of the Seaholm Power Plant Redevelopment Project and the new Central Library, and waiving certain City Code requirements of Chapter 25-9, in a cost reimbursement amount not to exceed $191,000.
14. Recommend approval for Service Extension Request No. 3298 for water service to a 46.348 acre tract on W US 290 Highway located entirely within the Drinking Water Protection Zone and in the City’s 2-mile extraterritorial jurisdiction. 15. Recommend approval for Service Extension Request No. 3299 for wastewater service to a 46.348 acre tract on W US 290 Highway located entirely within the Drinking Water Protection Zone and in the City’s 2-mile extraterritorial jurisdiction.
E. VOTING ITEMS FROM COMMISSION 1. 2014 WWW Commission Meeting Schedule – 2nd Wednesday 2. Vice Chair – Sarah Faust nominated for Vice Chair, accept position Water & Wastewater Commission Regular Meeting November 13, 2013 The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give at least 4 day’s notice before the meeting date. Please call Felicia Cancino at the Austin Water Utility Department at 512-972-0114, for additional information; TTY users route through Relay Texas at 711 Page 4 of 4 F. REPORTS BY COMMISSION SUBCOMMITTEE None G. NON VOTING DISCUSSION ITEMS None
H. STAFF BRIEFINGS, PRESENTATIONS, AND OR REPORTS 3. AWU Monthly Financial Status Report – David Anders I. FUTURE AGENDA ITEMS J. ADJOURN