***DUE TO TECHNICAL DIFFICULTIES AUDIO IS MISSING FOR THE BEGINNING OF THIS ITEM*** A. CALL TO ORDER – July 9, 2014, 6:00 p.m. B. CITIZEN COMMUNICATION The first 10 speakers signed up prior to the meeting being called to order will each be allowed a three-minute allotment to address their concerns regarding items not posted on the agenda. C. APPROVAL OF MINUTES Approval of minutes from the June 11, 2014 WWW Commission regular meeting. CONSENT AGENDA Items D3 - D5, D8, D11, & D13 were approved by consent.
ITEMS FOR COMMISSION’S REVIEW AND RECOMMENDATION FOR APPROVAL TO CITY COUNCIL Recommend approval to award and execute contracts for various types of vehicles and equipment through the Texas Local Government Purchasing Cooperative (BuyBoard) with CALDWELL COUNTRY CHEVROLET DBA BABY JACK II AUTOMOTIVE, LTD for the purchase of 6 light-duty vehicles in an amount not to exceed $321,084; GRAPEVINE DODGE CHRYSLER JEEP, LLC DBA GRAPEVINE DCJ, LLC for the purchase of one light-duty vehicle in an amount not to exceed $40,750; SILSBEE FORD, INC. for the purchase of two light-duty vehicles in an amount not to exceed $50,600; for total obligation not to exceed $412,434.
Recommend approval to award and execute contracts for heavy-duty vehicles and equipment through the Houston-Galveston Area Council Cooperative (HGAC) with SANTEX TRUCK CENTERS, LTD for the purchase of one heavy-duty truck in an amount not to exceed $157,572.
Recommend approval to award and execute a 24-month requirements supply contract with HD SUPPLY WATERWORKS, LTD, for the purchase of cast iron castings and lids for the Austin Water Utility in an amount not to exceed $41,283, with two 12-month in an amount not to exceed $20,642 per extension option, for a total contract amount not to exceed $82,566
Recommend approval to negotiate and execute a professional services agreement with HARUTNIAN ENGINEERING, INC., AUSTIN, TX (staff recommendation) or one of the other qualified responders to RFQ Solicitation No. CLMP152, to provide engineering services for Supervisory Control and Data Acquisition (SCADA) system upgrades at the Ullrich Water Treatment Plant in an amount not to exceed $2,000,000
Recommend approval to award and execute a 36-month supply contract with AIRGAS INC, for the purchase of industrial gases for Austin Energy, Aviation, Fleet Services, Austin Water Utility, and Austin Police Department in an amount not-to-exceed $679,254, with three 12- month extension options in an amount not to exceed $226,418 each, for a total contract amount not-to-exceed $1,358,508. Austin Water Utility’s portion of the requested authorization is $86,865.
Recommend approval to award and execute a 36-month supply contract with FULL SPECTRUM ANALYTICS, INC., for the purchase of preventative maintenance and repair services for laboratory equipment for Austin Water Utility in an amount not to exceed $39,924 with three 12-month extension options in an amount not to exceed $13,308 per extension option, for a total contract amount not to exceed $79,848.
Recommend approval to award and execute two 36-month requirements supply contracts for the purchase of ductile iron fittings and pipe joint restraints of various sizes for the Austin Water Utility with: HD SUPPLY WATERWORKS LTD, in an amount not to exceed $573,996, with two 12-month options in an amount not to exceed $191,332 per extension option, for a total contract amount not to exceed $956,660 and with FERGUSON ENTERPRISES, INC., in an amount not to exceed $177,492, with two 12-month options in an amount not to exceed $59,164 per extension option, for a total contract amount not to exceed $295,820.
Recommend approval to award and execute 24-month requirements service agreement with UNIFIRST CORPORATION to provide floor mat rental services for various City of Austin departments in an amount not to exceed $75,114, with three 12-month extension options in an amount not to exceed $37,557 per extension option, for a total contract amount not to exceed $187,785. Austin Water Utility’s portion of the requested authorization is $50,000.
Recommend approval of a construction contract with MOUNTAIN CASCADE OF TEXAS, LLC., for Bellingham Meadows / William Wallace Lift Station Wastewater Relief Main in the amount of $1,562,677 plus a $156,268 contingency, for a total contract amount not to exceed $1,718,945.
Recommend approval of a construction contract with PROTA CONSTRUCTION, INC AND PROTA INC. JOINT VENTURE, (MBE/MH 87.67 %), for the Bluffington Lift Station Upgrades project in the amount of $464,095 plus a $46,409.50 contingency, for a total contract amount not to exceed $510,504.50.
Recommend approval of an ordinance to authorize, negotiate and execute an amended and restated cost reimbursement agreement with CLUB DEAL 120 WHISPER VALLEY, L.P., and CLUB DEAL 116 INDIAN HILLS TX, L.P., for design and construction of water mains for an amount not to exceed $21.2 million and for the design of a wastewater treatment plant for an amount not to exceed $3.3 million, the sum of which have been previously authorized by City Council.
REPORTS BY COMMISSION SUBCOMMITTEE Austin Water Resource Planning Task Force Final Update Water & Wastewater Commission Regular Meeting July 9, 2014
NON VOTING DISCUSSION ITEMS Amendment No. 3 to the contract with N-LINE TRAFFIC MAINTENANCE LP (WBE), for the rental of temporary traffic control devices and roadway pavement marking services to increase the contract value in an amount not to exceed $1,190,020 for a revised total contract amount not to exceed $5,950,102. Austin Water’s portion of the requested authorization is $480,000. 2. Transition Plan for Boards & Commission Members
H. STAFF BRIEFINGS, PRESENTATIONS, AND OR REPORTS 1. Drought Monthly Update – Teresa Lutes 2. WTP4 Quarterly & Monthly Report - Bill Stauber 3. AWU Monthly Financial Status Report – David Anders J. ADJOURN
Jul 09, 2014 Water and Wastewater Commission
***DUE TO TECHNICAL DIFFICULTIES AUDIO IS MISSING FOR THE BEGINNING OF THIS ITEM*** A. CALL TO ORDER – July 9, 2014, 6:00 p.m. B. CITIZEN COMMUNICATION The first 10 speakers signed up prior to the meeting being called to order will each be allowed a three-minute allotment to address their concerns regarding items not posted on the agenda. C. APPROVAL OF MINUTES Approval of minutes from the June 11, 2014 WWW Commission regular meeting. CONSENT AGENDA Items D3 - D5, D8, D11, & D13 were approved by consent.
ITEMS FOR COMMISSION’S REVIEW AND RECOMMENDATION FOR APPROVAL TO CITY COUNCIL Recommend approval to award and execute contracts for various types of vehicles and equipment through the Texas Local Government Purchasing Cooperative (BuyBoard) with CALDWELL COUNTRY CHEVROLET DBA BABY JACK II AUTOMOTIVE, LTD for the purchase of 6 light-duty vehicles in an amount not to exceed $321,084; GRAPEVINE DODGE CHRYSLER JEEP, LLC DBA GRAPEVINE DCJ, LLC for the purchase of one light-duty vehicle in an amount not to exceed $40,750; SILSBEE FORD, INC. for the purchase of two light-duty vehicles in an amount not to exceed $50,600; for total obligation not to exceed $412,434.
Recommend approval to award and execute contracts for heavy-duty vehicles and equipment through the Houston-Galveston Area Council Cooperative (HGAC) with SANTEX TRUCK CENTERS, LTD for the purchase of one heavy-duty truck in an amount not to exceed $157,572.
Recommend approval to award and execute a 24-month requirements supply contract with HD SUPPLY WATERWORKS, LTD, for the purchase of cast iron castings and lids for the Austin Water Utility in an amount not to exceed $41,283, with two 12-month in an amount not to exceed $20,642 per extension option, for a total contract amount not to exceed $82,566
Recommend approval to negotiate and execute a professional services agreement with HARUTNIAN ENGINEERING, INC., AUSTIN, TX (staff recommendation) or one of the other qualified responders to RFQ Solicitation No. CLMP152, to provide engineering services for Supervisory Control and Data Acquisition (SCADA) system upgrades at the Ullrich Water Treatment Plant in an amount not to exceed $2,000,000
Recommend approval to award and execute a 36-month supply contract with AIRGAS INC, for the purchase of industrial gases for Austin Energy, Aviation, Fleet Services, Austin Water Utility, and Austin Police Department in an amount not-to-exceed $679,254, with three 12- month extension options in an amount not to exceed $226,418 each, for a total contract amount not-to-exceed $1,358,508. Austin Water Utility’s portion of the requested authorization is $86,865.
Recommend approval to award and execute a 36-month supply contract with FULL SPECTRUM ANALYTICS, INC., for the purchase of preventative maintenance and repair services for laboratory equipment for Austin Water Utility in an amount not to exceed $39,924 with three 12-month extension options in an amount not to exceed $13,308 per extension option, for a total contract amount not to exceed $79,848.
Recommend approval to award and execute two 36-month requirements supply contracts for the purchase of ductile iron fittings and pipe joint restraints of various sizes for the Austin Water Utility with: HD SUPPLY WATERWORKS LTD, in an amount not to exceed $573,996, with two 12-month options in an amount not to exceed $191,332 per extension option, for a total contract amount not to exceed $956,660 and with FERGUSON ENTERPRISES, INC., in an amount not to exceed $177,492, with two 12-month options in an amount not to exceed $59,164 per extension option, for a total contract amount not to exceed $295,820.
Recommend approval to award and execute 24-month requirements service agreement with UNIFIRST CORPORATION to provide floor mat rental services for various City of Austin departments in an amount not to exceed $75,114, with three 12-month extension options in an amount not to exceed $37,557 per extension option, for a total contract amount not to exceed $187,785. Austin Water Utility’s portion of the requested authorization is $50,000.
Recommend approval of a construction contract with MOUNTAIN CASCADE OF TEXAS, LLC., for Bellingham Meadows / William Wallace Lift Station Wastewater Relief Main in the amount of $1,562,677 plus a $156,268 contingency, for a total contract amount not to exceed $1,718,945.
Recommend approval of a construction contract with PROTA CONSTRUCTION, INC AND PROTA INC. JOINT VENTURE, (MBE/MH 87.67 %), for the Bluffington Lift Station Upgrades project in the amount of $464,095 plus a $46,409.50 contingency, for a total contract amount not to exceed $510,504.50.
Recommend approval of an ordinance to authorize, negotiate and execute an amended and restated cost reimbursement agreement with CLUB DEAL 120 WHISPER VALLEY, L.P., and CLUB DEAL 116 INDIAN HILLS TX, L.P., for design and construction of water mains for an amount not to exceed $21.2 million and for the design of a wastewater treatment plant for an amount not to exceed $3.3 million, the sum of which have been previously authorized by City Council.
REPORTS BY COMMISSION SUBCOMMITTEE Austin Water Resource Planning Task Force Final Update Water & Wastewater Commission Regular Meeting July 9, 2014
NON VOTING DISCUSSION ITEMS Amendment No. 3 to the contract with N-LINE TRAFFIC MAINTENANCE LP (WBE), for the rental of temporary traffic control devices and roadway pavement marking services to increase the contract value in an amount not to exceed $1,190,020 for a revised total contract amount not to exceed $5,950,102. Austin Water’s portion of the requested authorization is $480,000. 2. Transition Plan for Boards & Commission Members
H. STAFF BRIEFINGS, PRESENTATIONS, AND OR REPORTS 1. Drought Monthly Update – Teresa Lutes 2. WTP4 Quarterly & Monthly Report - Bill Stauber 3. AWU Monthly Financial Status Report – David Anders J. ADJOURN