A. CALL TO ORDER – June 10, 2015, 6:00 p.m. B. CITIZEN COMMUNICATION The first 10 speakers signed up prior to the meeting being called to order will each be allowed a three-minute allotment to address their concerns regarding items not posted on the agenda. C. APPROVAL OF MINUTES Approval of minutes from the May 13, 2015 WWW Commission regular meeting.
D. ITEMS FOR COMMISSION’S REVIEW AND RECOMMENDATION FOR APPROVAL TO CITY COUNCIL 1. Recommend approval to award, negotiate, and execute a service contract with TEXAS GAS, a division of ONE GAS, INC (TGS), to relocate an existing 8-inch high pressure gas main, located on East Parmer Lane at the Harris Branch Creek Crossing, from its existing location in the Texas Department of Transportation right of way to a new location just north and still be within the Texas Department of Transportation right of way in the amount not to exceed $350,000. 2. Recommend approval to award and execute three contracts through the Texas Local Government Purchasing Cooperative (Buyboard) for one 2500 crew cab truck, one 5500 crew cab service truck, and one 5500 cab bucket truck with GRAPEVINE DODGE CHRYSLER JEEP, LLC DBA GRAPEVINE DCJ, LLC, three F150 extended cab pickup trucks with SILSBEE FORD, INC. and one 3500 Silverado pickup truck with CALDWELL COUNTRY CHEVROLET DBA BABY JACK II AUTOMOTIVE, LTD, for a total contract amount of $7,678,033. Austin Water’s requested authorization to these contracts is $338,417. 3. Recommend approval to award and execute a 24-month requirements supply contract with UNIFILT CORPORATION for the purchase of anthracite filter material for Austin Water in an amount not to exceed, $191,552, with two 12-month extension options in an amount not to exceed $95,776 per extension option, for a total contract amount not to exceed $383,104. 4. Recommend approval to award and execute a 24-month contract through the Texas Local Government Purchasing Cooperative BuyBoard Program with DUKE’S ROOT CONTROL INC., for purchase and application of root control for treatment of wastewater mains for a total contract amount not to exceed $150,000. 5. Recommend approval to award and execute a 36-month contract with AMERICAN DIVERSITY BUSINESS SOLUTIONS to provide printed forms for City Departments at various City locations in an amount not to exceed $304,174, with two 12-month extension options in an amount not to exceed $101,391 per extension option, for a total contract amount not to exceed $506,957. This is a multi-department contract. Austin Water’s portion of the requested authorization is $1797. 6. Recommend approval to award and execute a 60-month revenue agreement with ALLEN CLICK to provide cut, bale, and sale of hay and to harvest & sale of pecans for Austin Water for an estimated revenue of $305,000 with one 60-month extension option with an estimated revenue of $305,000 per extension for a total estimated revenue amount of $610,000. 7. Recommend approval to negotiate and execute an amendment to the professional services agreement with CAROLLO ENGINEERS, INC. for engineering services for the South Austin Regional Wastewater Treatment Plant Blower Replacement Project in the amount of $1,571,447, for a total contract amount not to exceed $4,062.447. 8. Recommend approval to negotiate and execute a professional services agreement with FREESE & NICHOLS INC. dba FREESE & NICHOLS (staff recommendations) or one of the other qualified responders to RFQ Solicitation No. CLMP175, to provide Engineering Services for the Reservoir Improvements Program in an amount not to exceed $2,000,000. 9. Recommend approval to execute a 12-month construction contract with PEABODY GENERAL CONTRACTORS, INC., (WBE/FW- 89.91%), for the Meter Upgrades 3-Inch Diameter and Larger Indefinite Delivery/Indefinite Quantity Contract to provide construction services for Austin Water, with an initial amount of $300,000 with two 12-month extension options in an amount of $300,000 per extension, for a total contract amount of $900,000 over a three year period, or until all authorized funding is exhausted. 10. Recommend approval to execute a construction contract with FACILITIES REHABILITATION, INC. (MBE/MH 67.95%) for the West Bank Lift Stations Rehabilitation project in the amount of $1,327,700 (base bid + alternate bid items) plus a $66,385 contingency, for a total contract amount not to exceed $1,394,085.
Recommend approval to award, negotiate, and execute a service contract with TEXAS GAS, a division of ONE GAS, INC (TGS), to relocate an existing 8-inch high pressure gas main, located on East Parmer Lane at the Harris Branch Creek Crossing, from its existing location in the Texas Department of Transportation right of way to a new location just north and still be within the Texas Department of Transportation right of way in the amount not to exceed $350,000.
Recommend approval to award and execute a 60-month revenue agreement with ALLEN CLICK to provide cut, bale, and sale of hay and to harvest & sale of pecans for Austin Water for an estimated revenue of $305,000 with one 60-month extension option with an estimated revenue of $305,000 per extension for a total estimated revenue amount of $610,000.
Recommend approval to negotiate and execute an amendment to the professional services agreement with CAROLLO ENGINEERS, INC. for engineering services for the South Austin Regional Wastewater Treatment Plant Blower Replacement Project in the amount of $1,571,447, for a total contract amount not to exceed $4,062.447.
Recommend approval to execute a 12-month construction contract with PEABODY GENERAL CONTRACTORS, INC., (WBE/FW- 89.91%), for the Meter Upgrades 3-Inch Diameter and Larger Indefinite Delivery/Indefinite Quantity Contract to provide construction services for Austin Water, with an initial amount of $300,000 with two 12-month extension options in an amount of $300,000 per extension, for a total contract amount of $900,000 over a three year period, or until all authorized funding is exhausted.
REPORTS BY COMMISSION SUBCOMMITTEE 1. BCCP Report – Commissioner Moriarty 2. Budget Committee Report – Commissioner Fishbeck
H. STAFF BRIEFINGS, PRESENTATIONS, AND OR REPORTS 1. Austin Water FY2016-2020 Forecast – Greg Meszaros 2. State Legislative Update – Heather Cooke 3. Drought Monthly Update – Teresa Lutes 4. AWU Monthly Financial Status Report – David Anders I. FUTURE AGENDA ITEMS J. ADJOURN
Jun 10, 2015 Water and Wastewater Commission
A. CALL TO ORDER – June 10, 2015, 6:00 p.m. B. CITIZEN COMMUNICATION The first 10 speakers signed up prior to the meeting being called to order will each be allowed a three-minute allotment to address their concerns regarding items not posted on the agenda. C. APPROVAL OF MINUTES Approval of minutes from the May 13, 2015 WWW Commission regular meeting.
D. ITEMS FOR COMMISSION’S REVIEW AND RECOMMENDATION FOR APPROVAL TO CITY COUNCIL 1. Recommend approval to award, negotiate, and execute a service contract with TEXAS GAS, a division of ONE GAS, INC (TGS), to relocate an existing 8-inch high pressure gas main, located on East Parmer Lane at the Harris Branch Creek Crossing, from its existing location in the Texas Department of Transportation right of way to a new location just north and still be within the Texas Department of Transportation right of way in the amount not to exceed $350,000. 2. Recommend approval to award and execute three contracts through the Texas Local Government Purchasing Cooperative (Buyboard) for one 2500 crew cab truck, one 5500 crew cab service truck, and one 5500 cab bucket truck with GRAPEVINE DODGE CHRYSLER JEEP, LLC DBA GRAPEVINE DCJ, LLC, three F150 extended cab pickup trucks with SILSBEE FORD, INC. and one 3500 Silverado pickup truck with CALDWELL COUNTRY CHEVROLET DBA BABY JACK II AUTOMOTIVE, LTD, for a total contract amount of $7,678,033. Austin Water’s requested authorization to these contracts is $338,417. 3. Recommend approval to award and execute a 24-month requirements supply contract with UNIFILT CORPORATION for the purchase of anthracite filter material for Austin Water in an amount not to exceed, $191,552, with two 12-month extension options in an amount not to exceed $95,776 per extension option, for a total contract amount not to exceed $383,104. 4. Recommend approval to award and execute a 24-month contract through the Texas Local Government Purchasing Cooperative BuyBoard Program with DUKE’S ROOT CONTROL INC., for purchase and application of root control for treatment of wastewater mains for a total contract amount not to exceed $150,000. 5. Recommend approval to award and execute a 36-month contract with AMERICAN DIVERSITY BUSINESS SOLUTIONS to provide printed forms for City Departments at various City locations in an amount not to exceed $304,174, with two 12-month extension options in an amount not to exceed $101,391 per extension option, for a total contract amount not to exceed $506,957. This is a multi-department contract. Austin Water’s portion of the requested authorization is $1797. 6. Recommend approval to award and execute a 60-month revenue agreement with ALLEN CLICK to provide cut, bale, and sale of hay and to harvest & sale of pecans for Austin Water for an estimated revenue of $305,000 with one 60-month extension option with an estimated revenue of $305,000 per extension for a total estimated revenue amount of $610,000. 7. Recommend approval to negotiate and execute an amendment to the professional services agreement with CAROLLO ENGINEERS, INC. for engineering services for the South Austin Regional Wastewater Treatment Plant Blower Replacement Project in the amount of $1,571,447, for a total contract amount not to exceed $4,062.447. 8. Recommend approval to negotiate and execute a professional services agreement with FREESE & NICHOLS INC. dba FREESE & NICHOLS (staff recommendations) or one of the other qualified responders to RFQ Solicitation No. CLMP175, to provide Engineering Services for the Reservoir Improvements Program in an amount not to exceed $2,000,000. 9. Recommend approval to execute a 12-month construction contract with PEABODY GENERAL CONTRACTORS, INC., (WBE/FW- 89.91%), for the Meter Upgrades 3-Inch Diameter and Larger Indefinite Delivery/Indefinite Quantity Contract to provide construction services for Austin Water, with an initial amount of $300,000 with two 12-month extension options in an amount of $300,000 per extension, for a total contract amount of $900,000 over a three year period, or until all authorized funding is exhausted. 10. Recommend approval to execute a construction contract with FACILITIES REHABILITATION, INC. (MBE/MH 67.95%) for the West Bank Lift Stations Rehabilitation project in the amount of $1,327,700 (base bid + alternate bid items) plus a $66,385 contingency, for a total contract amount not to exceed $1,394,085.
Recommend approval to award, negotiate, and execute a service contract with TEXAS GAS, a division of ONE GAS, INC (TGS), to relocate an existing 8-inch high pressure gas main, located on East Parmer Lane at the Harris Branch Creek Crossing, from its existing location in the Texas Department of Transportation right of way to a new location just north and still be within the Texas Department of Transportation right of way in the amount not to exceed $350,000.
Recommend approval to award and execute a 60-month revenue agreement with ALLEN CLICK to provide cut, bale, and sale of hay and to harvest & sale of pecans for Austin Water for an estimated revenue of $305,000 with one 60-month extension option with an estimated revenue of $305,000 per extension for a total estimated revenue amount of $610,000.
Recommend approval to negotiate and execute an amendment to the professional services agreement with CAROLLO ENGINEERS, INC. for engineering services for the South Austin Regional Wastewater Treatment Plant Blower Replacement Project in the amount of $1,571,447, for a total contract amount not to exceed $4,062.447.
Recommend approval to execute a 12-month construction contract with PEABODY GENERAL CONTRACTORS, INC., (WBE/FW- 89.91%), for the Meter Upgrades 3-Inch Diameter and Larger Indefinite Delivery/Indefinite Quantity Contract to provide construction services for Austin Water, with an initial amount of $300,000 with two 12-month extension options in an amount of $300,000 per extension, for a total contract amount of $900,000 over a three year period, or until all authorized funding is exhausted.
REPORTS BY COMMISSION SUBCOMMITTEE 1. BCCP Report – Commissioner Moriarty 2. Budget Committee Report – Commissioner Fishbeck
H. STAFF BRIEFINGS, PRESENTATIONS, AND OR REPORTS 1. Austin Water FY2016-2020 Forecast – Greg Meszaros 2. State Legislative Update – Heather Cooke 3. Drought Monthly Update – Teresa Lutes 4. AWU Monthly Financial Status Report – David Anders I. FUTURE AGENDA ITEMS J. ADJOURN