A. CALL TO ORDER – October 14, 2015, 6:00 p.m. B. CITIZEN COMMUNICATION The first 10 speakers signed up prior to the meeting being called to order will each be allowed a three-minute allotment to address their concerns regarding items not posted on the agenda. C. APPROVAL OF MINUTES Approval of minutes from the September 9, 2015 WWW Commission regular meeting.
4. Recommend approval to execute a 46-month contract through the National Joint Powers Alliance with STAPLES CONTRACT AND COMMERCIAL, Inc. with SUMMUS INDUSTRIES, INC. (MBE), to purchase office and workplace related supplies and services in an amount not to exceed $15,184,000, with one 12-month extension option in an amount not to exceed $3,796,000, for a total contract amount not to exceed $18,980,000. Austin Water’s portion of the requested authorization is estimated at $695,278.50. 5. Recommend approval to award and execute two 24-month requirement supply contracts for the purchase of various types and sizes of PVC wastewater line fittings for Austin Water with ACT PIPE AND SUPPLY, in an amount not to exceed $318,428 with two 12-month extension options in an amount not to exceed $159,214 per extension option for a total contract amount not to exceed $636,856; and HD SUPPLY AND WATERWORKS in an amount not to exceed $2,986 with two 12-month extension options in an amount not to exceed $1,493 per extension option for a total contract amount not to exceed $5,972. 7. Recommend approval to execute a construction contract with AUSTIN UNDERGROUND, INC. for the Lindshire Lift Station Relief project in the amount of $209,300.50 plus a $10,465.03 contingency, for a total contract amount not to exceed $219,765.53. (District 5) 8. Recommend approval to execute a construction contract with CENTRAL ROAD AND UTILITY, LTD. for the Lockheed Lift Station Relief project in the amount of $394,901 plus a $19,745.05 contingency, for a total contract amount not to exceed $414,646.05. (District 2)
Recommend approval to execute a sole source contract with SIEMENS ENERGY INC. for the purchase of three KA66SV-GL400, aeration blowers for the South Austin Regional Wastewater Treatment Plant Train A and B Blower Replacement Project for Austin Water in an amount not to exceed $3,193,775. (District 2)
Recommend approval to negotiate and execute a 24-month contract with CONTROL PANELS USA, INC., or with another qualified offers to Request for Proposal JXH0505 REBID, to provide installation and support services for Austin Water’s Supervisory Control and Data Acquisition systems in an amount not to exceed $1,000,000, with three 12-month extension options in an amount not to exceed $500,000 per extension option, for a total contract amount not to exceed $2,500,000.
Recommend approval to negotiate and execute an amendment to the professional services agreement with AECOM TECHNICAL SERVICES, INC. (AECOM) for the Davis & Ullrich Water Treatment Plant Raw Water Hydraulic and Energy Efficiency Improvements project in the amount of $1,203,726.10 for a total contract amount not to exceed $2,753,726.10. (Districts 8 and 10)
Recommend approval to negotiate and execute an Interlocal Cooperation Agreement between the City of Austin and Travis County for the funding of research, monitoring, data analysis, and population and habitat suitability modeling for the endangered golden-cheeked warbler on the Balcones Canyonlands Preserve. Travis County has agreed to provide $25,000 in funding for the final year of the United States Forest Service contract.
Recommend approval to execute a construction contract with SJ LOUIS CONSTRUCTION OF TEXAS, LTD., for the Harris Branch Interceptor “Lower A” project in the amount of $5,163,688.52 plus a $516,368.85 contingency, for a total contract amount not to exceed $5,680,057.37. (District 1)
VOTING ITEMS FROM COMMISSION 1. Move Thursday, November 12, 2015 WWW Commission Meeting to Tuesday November 10, 2015 due to Council Meeting, November 12, 2015
REPORTS BY COMMISSION SUBCOMMITTEE 1. Balcones Canyonland Conservation Plan (BCCP) Citizen Advisory Committee Briefing – Annie Kellough 2. Austin Integrated Water Resource Planning Community Task Force – William Moriarty
H. STAFF BRIEFINGS, PRESENTATIONS, AND OR REPORTS 1. Small and Minority Business Resource Process – Veronica Lara, SMBR Dept 2. Purchasing Process – James Scarboro, Financial Services Dept 3. Contract Management Procurement Process – Rosie Truelove, CMD 4. Regional wastewater management stakeholder process and potential rule-making petition to the Texas Commission on Environmental Quality–Chris Herrington / Mike Personett, WPD 5. Whisper Valley Wastewater Agreement – Bart Jennings / Phillip Jaeger 6. Meter Technology Briefing – Rick Coronado 7. AWU Monthly Financial Status Report – David Anders I. FUTURE AGENDA ITEMS
H. STAFF BRIEFINGS, PRESENTATIONS, AND OR REPORTS 1. Small and Minority Business Resource Process – Veronica Lara, SMBR Dept 2. Purchasing Process – James Scarboro, Financial Services Dept 3. Contract Management Procurement Process – Rosie Truelove, CMD 4. Regional wastewater management stakeholder process and potential rule-making petition to the Texas Commission on Environmental Quality–Chris Herrington / Mike Personett, WPD 5. Whisper Valley Wastewater Agreement – Bart Jennings / Phillip Jaeger 6. Meter Technology Briefing – Rick Coronado 7. AWU Monthly Financial Status Report – David Anders I. FUTURE AGENDA ITEMS J. ADJOURN
Oct 14, 2015 Water and Wastewater Commission
A. CALL TO ORDER – October 14, 2015, 6:00 p.m. B. CITIZEN COMMUNICATION The first 10 speakers signed up prior to the meeting being called to order will each be allowed a three-minute allotment to address their concerns regarding items not posted on the agenda. C. APPROVAL OF MINUTES Approval of minutes from the September 9, 2015 WWW Commission regular meeting.
4. Recommend approval to execute a 46-month contract through the National Joint Powers Alliance with STAPLES CONTRACT AND COMMERCIAL, Inc. with SUMMUS INDUSTRIES, INC. (MBE), to purchase office and workplace related supplies and services in an amount not to exceed $15,184,000, with one 12-month extension option in an amount not to exceed $3,796,000, for a total contract amount not to exceed $18,980,000. Austin Water’s portion of the requested authorization is estimated at $695,278.50. 5. Recommend approval to award and execute two 24-month requirement supply contracts for the purchase of various types and sizes of PVC wastewater line fittings for Austin Water with ACT PIPE AND SUPPLY, in an amount not to exceed $318,428 with two 12-month extension options in an amount not to exceed $159,214 per extension option for a total contract amount not to exceed $636,856; and HD SUPPLY AND WATERWORKS in an amount not to exceed $2,986 with two 12-month extension options in an amount not to exceed $1,493 per extension option for a total contract amount not to exceed $5,972. 7. Recommend approval to execute a construction contract with AUSTIN UNDERGROUND, INC. for the Lindshire Lift Station Relief project in the amount of $209,300.50 plus a $10,465.03 contingency, for a total contract amount not to exceed $219,765.53. (District 5) 8. Recommend approval to execute a construction contract with CENTRAL ROAD AND UTILITY, LTD. for the Lockheed Lift Station Relief project in the amount of $394,901 plus a $19,745.05 contingency, for a total contract amount not to exceed $414,646.05. (District 2)
Recommend approval to execute a sole source contract with SIEMENS ENERGY INC. for the purchase of three KA66SV-GL400, aeration blowers for the South Austin Regional Wastewater Treatment Plant Train A and B Blower Replacement Project for Austin Water in an amount not to exceed $3,193,775. (District 2)
Recommend approval to negotiate and execute a 24-month contract with CONTROL PANELS USA, INC., or with another qualified offers to Request for Proposal JXH0505 REBID, to provide installation and support services for Austin Water’s Supervisory Control and Data Acquisition systems in an amount not to exceed $1,000,000, with three 12-month extension options in an amount not to exceed $500,000 per extension option, for a total contract amount not to exceed $2,500,000.
Recommend approval to negotiate and execute an amendment to the professional services agreement with AECOM TECHNICAL SERVICES, INC. (AECOM) for the Davis & Ullrich Water Treatment Plant Raw Water Hydraulic and Energy Efficiency Improvements project in the amount of $1,203,726.10 for a total contract amount not to exceed $2,753,726.10. (Districts 8 and 10)
Recommend approval to negotiate and execute an Interlocal Cooperation Agreement between the City of Austin and Travis County for the funding of research, monitoring, data analysis, and population and habitat suitability modeling for the endangered golden-cheeked warbler on the Balcones Canyonlands Preserve. Travis County has agreed to provide $25,000 in funding for the final year of the United States Forest Service contract.
Recommend approval to execute a construction contract with SJ LOUIS CONSTRUCTION OF TEXAS, LTD., for the Harris Branch Interceptor “Lower A” project in the amount of $5,163,688.52 plus a $516,368.85 contingency, for a total contract amount not to exceed $5,680,057.37. (District 1)
VOTING ITEMS FROM COMMISSION 1. Move Thursday, November 12, 2015 WWW Commission Meeting to Tuesday November 10, 2015 due to Council Meeting, November 12, 2015
REPORTS BY COMMISSION SUBCOMMITTEE 1. Balcones Canyonland Conservation Plan (BCCP) Citizen Advisory Committee Briefing – Annie Kellough 2. Austin Integrated Water Resource Planning Community Task Force – William Moriarty
H. STAFF BRIEFINGS, PRESENTATIONS, AND OR REPORTS 1. Small and Minority Business Resource Process – Veronica Lara, SMBR Dept 2. Purchasing Process – James Scarboro, Financial Services Dept 3. Contract Management Procurement Process – Rosie Truelove, CMD 4. Regional wastewater management stakeholder process and potential rule-making petition to the Texas Commission on Environmental Quality–Chris Herrington / Mike Personett, WPD 5. Whisper Valley Wastewater Agreement – Bart Jennings / Phillip Jaeger 6. Meter Technology Briefing – Rick Coronado 7. AWU Monthly Financial Status Report – David Anders I. FUTURE AGENDA ITEMS
H. STAFF BRIEFINGS, PRESENTATIONS, AND OR REPORTS 1. Small and Minority Business Resource Process – Veronica Lara, SMBR Dept 2. Purchasing Process – James Scarboro, Financial Services Dept 3. Contract Management Procurement Process – Rosie Truelove, CMD 4. Regional wastewater management stakeholder process and potential rule-making petition to the Texas Commission on Environmental Quality–Chris Herrington / Mike Personett, WPD 5. Whisper Valley Wastewater Agreement – Bart Jennings / Phillip Jaeger 6. Meter Technology Briefing – Rick Coronado 7. AWU Monthly Financial Status Report – David Anders I. FUTURE AGENDA ITEMS J. ADJOURN