A. CALL TO ORDER – January 13, 2016, 6:00 p.m. B. CITIZEN COMMUNICATION The first 10 speakers signed up prior to the meeting being called to order will each be allowed a three-minute allotment to address their concerns regarding items not posted on the agenda.
APPROVAL OF MINUTES Approval of minutes from the December 9, 2015 WWW Commission regular meeting.
ITEMS FOR COMMISSION’S REVIEW AND RECOMMENDATION FOR APPROVAL TO CITY COUNCIL 2. Recommend approval to award and execute a 36-month requirements service contract with CENTRAL WASTE AND RECYCLING, for disposal services for grit and screening from wastewater treatment plants for Austin Water in an amount not to exceed $1,461,096, with three 12-month extension options in amounts not to exceed $487,032 per extension option, for a total contract amount not to exceed, $2,922,192. 3. Recommend approval to execute a 36-month contract with N-LINE TRAFFIC MAINTENANCE L.P. for the rental of temporary traffic control devices in an amount not to exceed $3,495,000, with three 12-month extension options in an amount not to exceed $1,165,000 per extension option, for a total contract amount not to exceed $6,990,000. This is a multi-department contract. Austin Water’s portion of the requested authorization is $500,000. 4. Recommend approval to negotiate and execute a 60-month contract with TIBH INDUSTRIES, INC. to provide landscaping maintenance services at various City facilities in an amount not to exceed $3,375,000. This is a multi-department contract. Austin Water’s requested authorization is $300,000. 7. Recommend approval to negotiate and execute a professional services agreement with the following 10 staff recommended firms (or other qualified responders) to Request For Qualifications Solicitation No. CLMP186: AECOM TECHNICAL SERVICES, INC., CH2M HILL ENGINEERS, INC., CAROLLO ENGINEERS, INC., CP&Y, INC., CDM SMITH INC., HDR ENGINEERING, INC., JACOBS ENGINEERING GROUP INC., BLACK & VEATCH CORPORATION, ARCADIS U.S., INC., FREESE & NICHOLS, INC., for engineering services related to the 2016 Large Scale Water and Wastewater Facilities Engineering Services Rotation List Contracts for an estimated period of three years or until financial authorization is expended, with the total amount not to exceed $20,000,000 divided among the 10 firms. 9. Recommend approval to negotiate a professional services agreement with JACOBS ENGINEERING GROUP, INC., (staff recommendation) or one of the other qualified responders to RFQ Solicitation No. CLMP191, to provide engineering services for Albert H. Ulrich Water Treatment Plant Conversion to On-Site Generation of Sodium Hypochlorite in an amount not to exceed $2,000,000. 10. Recommend approval of a construction contract with M. A. SMITH CONTRACTING COMPANY, INC. for Austin Heights Neighborhood Upgrade Systems Project in the amount of $1,692,497.50 plus an $84,624.87 contingency, for a total contract amount not to exceed $1,777,122.37. (District 1). 12. Recommend approval to execute a construction contract with MATOUS CONSTRUCTION, LTD., for the South Austin Regional Wastewater Treatment Plant Tertiary Filter Improvements project, in the amount of $24,718,610 (base bid + alternates) plus a $1,235,930 contingency, for a total contract amount not to exceed $25,954,540. (District 2) 13. Recommend approval to negotiate and execute two (2) Standard Utility Agreements and an Advance Funding Agreement between the City of Austin and Texas Department of Transportation (TxDOT) for relocation and adjustments of existing water and wastewater lines in conflict with TxDOT highway improvements along Interstate 35 from north of Stassney Lane to William Cannon Boulevard and at Slaughter Creek overpass, in the amount of $803.66 for design and $206,331.66 for construction, plus a $20,633.17 construction contingency for a total contract amount not to exceed $227,768.49 for betterment costs. (Districts 2 and 3) 14. Recommend approval to negotiate and execute a cost participation agreement with ARG BULL CREEK, Ltd. for the City to reimburse the developer for an amount not to exceed $1,304,894.00 for costs associated with the design and construction of an oversized water main and appurtenances related to Service Extension Request No. 3607, that will provide water service to the Bull Creek Tract mixed-use development located at 4205 Bull Creek Road.
Recommend approval to award and execute a 36-month requirements supply contract with FORSYTHE BROTHERS INFRASTRUCTURE, LLC, to provide magnesium hydroxide slurry and equipment for Austin Water, in an amount not to exceed $1,203,060 with three 12- month extension options in an amount not to exceed $401,020 per extension option, for a total contract amount not to exceed $2,406,120.
Recommend approval to negotiate a professional services agreement with CDM SMITH, INC. (staff recommendation) or one of the other qualified responders to RFQ Solicitation No. CLMP179, to provide consulting services for the Integrated Water Resource Plan in an amount not to exceed $1,000,000.
Recommend approval to negotiate and execute a professional services agreement with FREESE AND NICHOLS, INC. (staff recommendation) or one of the other qualified responders to RFQ Solicitation No. CLMP190, to provide engineering services for the Sanitary Sewer Evaluation Study – Crosstown Tunnel Basin in an amount not to exceed $1,500,000.
Recommend approval to negotiate and execute a professional services agreement with the following five staff recommended firms (or other qualified responders) to Request For Qualifications Solicitation No. CLMP187: ATKINS NORTH AMERICA, INC., COBB, FENDLEY & ASSOCIATES, INC., KENNEDY/JENKS CONSULTANTS, INC., WESTON SOLUTIONS, INC., K FRIESE & ASSOCIATES, INC., for engineering services for the 2016 Small Scale Water and Wastewater Facilities Engineering Services Rotation List for an estimated period of three years or until financial authorization is expended, with the total amount not to exceed $4,000,000 divided among the five firms.
Recommend approval to approve and execute a construction contract with AUSTIN UNDERGROUND, INC. (MBE/MH 90.24%) for the Main to Junction 420 Downtown Area project, in the amount of $4,732,997.65 plus a $236,649.88 contingency, for a total contract amount not to exceed $4,969,647.53. (District 9)
Recommend approval of Service Extension Request No. 3683 for wastewater service to 1100, 1102, 1103, 1104, 1105, 1106, 1201, 1203, 1205, 1206, 1210, 1300 Constant Springs Drive and 3600, 3601 Moon River Road located within the Drinking Water Protection Zone, the City’s 2-mile ETJ jurisdiction and Austin Water’s service area.
Recommend approval of an ordinance authorizing negotiation and execution of an amended wastewater cost reimbursement agreement with Club Deal 120 Whisper Valley, L.P., for the design and construction of a phased wastewater treatment plant and wastewater interceptor in an amount not to exceed $18,194,779 (which represents an increase of $3,394,779). This ordinance would supersede ordinances 20070607-004, 20100527-006, 20100826-004, 20130117-015, and 20140807-013 and would waive City Code Section 25-9-33, 25-9-62, 25- 9-63, 25-9-64 and resolution 20080214-055.
REPORTS BY COMMISSION SUBCOMMITTEE Austin Integrated Water Resource Planning Community Task Force – William Moriarty
H. STAFF BRIEFINGS, PRESENTATIONS, AND OR REPORTS Drought Quarterly Update – Teresa Lutes I. FUTURE AGENDA ITEMS J. ADJOURN
Jan 13, 2016 Water and Wastewater Commission
A. CALL TO ORDER – January 13, 2016, 6:00 p.m. B. CITIZEN COMMUNICATION The first 10 speakers signed up prior to the meeting being called to order will each be allowed a three-minute allotment to address their concerns regarding items not posted on the agenda.
APPROVAL OF MINUTES Approval of minutes from the December 9, 2015 WWW Commission regular meeting.
ITEMS FOR COMMISSION’S REVIEW AND RECOMMENDATION FOR APPROVAL TO CITY COUNCIL 2. Recommend approval to award and execute a 36-month requirements service contract with CENTRAL WASTE AND RECYCLING, for disposal services for grit and screening from wastewater treatment plants for Austin Water in an amount not to exceed $1,461,096, with three 12-month extension options in amounts not to exceed $487,032 per extension option, for a total contract amount not to exceed, $2,922,192. 3. Recommend approval to execute a 36-month contract with N-LINE TRAFFIC MAINTENANCE L.P. for the rental of temporary traffic control devices in an amount not to exceed $3,495,000, with three 12-month extension options in an amount not to exceed $1,165,000 per extension option, for a total contract amount not to exceed $6,990,000. This is a multi-department contract. Austin Water’s portion of the requested authorization is $500,000. 4. Recommend approval to negotiate and execute a 60-month contract with TIBH INDUSTRIES, INC. to provide landscaping maintenance services at various City facilities in an amount not to exceed $3,375,000. This is a multi-department contract. Austin Water’s requested authorization is $300,000. 7. Recommend approval to negotiate and execute a professional services agreement with the following 10 staff recommended firms (or other qualified responders) to Request For Qualifications Solicitation No. CLMP186: AECOM TECHNICAL SERVICES, INC., CH2M HILL ENGINEERS, INC., CAROLLO ENGINEERS, INC., CP&Y, INC., CDM SMITH INC., HDR ENGINEERING, INC., JACOBS ENGINEERING GROUP INC., BLACK & VEATCH CORPORATION, ARCADIS U.S., INC., FREESE & NICHOLS, INC., for engineering services related to the 2016 Large Scale Water and Wastewater Facilities Engineering Services Rotation List Contracts for an estimated period of three years or until financial authorization is expended, with the total amount not to exceed $20,000,000 divided among the 10 firms. 9. Recommend approval to negotiate a professional services agreement with JACOBS ENGINEERING GROUP, INC., (staff recommendation) or one of the other qualified responders to RFQ Solicitation No. CLMP191, to provide engineering services for Albert H. Ulrich Water Treatment Plant Conversion to On-Site Generation of Sodium Hypochlorite in an amount not to exceed $2,000,000. 10. Recommend approval of a construction contract with M. A. SMITH CONTRACTING COMPANY, INC. for Austin Heights Neighborhood Upgrade Systems Project in the amount of $1,692,497.50 plus an $84,624.87 contingency, for a total contract amount not to exceed $1,777,122.37. (District 1). 12. Recommend approval to execute a construction contract with MATOUS CONSTRUCTION, LTD., for the South Austin Regional Wastewater Treatment Plant Tertiary Filter Improvements project, in the amount of $24,718,610 (base bid + alternates) plus a $1,235,930 contingency, for a total contract amount not to exceed $25,954,540. (District 2) 13. Recommend approval to negotiate and execute two (2) Standard Utility Agreements and an Advance Funding Agreement between the City of Austin and Texas Department of Transportation (TxDOT) for relocation and adjustments of existing water and wastewater lines in conflict with TxDOT highway improvements along Interstate 35 from north of Stassney Lane to William Cannon Boulevard and at Slaughter Creek overpass, in the amount of $803.66 for design and $206,331.66 for construction, plus a $20,633.17 construction contingency for a total contract amount not to exceed $227,768.49 for betterment costs. (Districts 2 and 3) 14. Recommend approval to negotiate and execute a cost participation agreement with ARG BULL CREEK, Ltd. for the City to reimburse the developer for an amount not to exceed $1,304,894.00 for costs associated with the design and construction of an oversized water main and appurtenances related to Service Extension Request No. 3607, that will provide water service to the Bull Creek Tract mixed-use development located at 4205 Bull Creek Road.
Recommend approval to award and execute a 36-month requirements supply contract with FORSYTHE BROTHERS INFRASTRUCTURE, LLC, to provide magnesium hydroxide slurry and equipment for Austin Water, in an amount not to exceed $1,203,060 with three 12- month extension options in an amount not to exceed $401,020 per extension option, for a total contract amount not to exceed $2,406,120.
Recommend approval to negotiate a professional services agreement with CDM SMITH, INC. (staff recommendation) or one of the other qualified responders to RFQ Solicitation No. CLMP179, to provide consulting services for the Integrated Water Resource Plan in an amount not to exceed $1,000,000.
Recommend approval to negotiate and execute a professional services agreement with FREESE AND NICHOLS, INC. (staff recommendation) or one of the other qualified responders to RFQ Solicitation No. CLMP190, to provide engineering services for the Sanitary Sewer Evaluation Study – Crosstown Tunnel Basin in an amount not to exceed $1,500,000.
Recommend approval to negotiate and execute a professional services agreement with the following five staff recommended firms (or other qualified responders) to Request For Qualifications Solicitation No. CLMP187: ATKINS NORTH AMERICA, INC., COBB, FENDLEY & ASSOCIATES, INC., KENNEDY/JENKS CONSULTANTS, INC., WESTON SOLUTIONS, INC., K FRIESE & ASSOCIATES, INC., for engineering services for the 2016 Small Scale Water and Wastewater Facilities Engineering Services Rotation List for an estimated period of three years or until financial authorization is expended, with the total amount not to exceed $4,000,000 divided among the five firms.
Recommend approval to approve and execute a construction contract with AUSTIN UNDERGROUND, INC. (MBE/MH 90.24%) for the Main to Junction 420 Downtown Area project, in the amount of $4,732,997.65 plus a $236,649.88 contingency, for a total contract amount not to exceed $4,969,647.53. (District 9)
Recommend approval of Service Extension Request No. 3683 for wastewater service to 1100, 1102, 1103, 1104, 1105, 1106, 1201, 1203, 1205, 1206, 1210, 1300 Constant Springs Drive and 3600, 3601 Moon River Road located within the Drinking Water Protection Zone, the City’s 2-mile ETJ jurisdiction and Austin Water’s service area.
Recommend approval of an ordinance authorizing negotiation and execution of an amended wastewater cost reimbursement agreement with Club Deal 120 Whisper Valley, L.P., for the design and construction of a phased wastewater treatment plant and wastewater interceptor in an amount not to exceed $18,194,779 (which represents an increase of $3,394,779). This ordinance would supersede ordinances 20070607-004, 20100527-006, 20100826-004, 20130117-015, and 20140807-013 and would waive City Code Section 25-9-33, 25-9-62, 25- 9-63, 25-9-64 and resolution 20080214-055.
REPORTS BY COMMISSION SUBCOMMITTEE Austin Integrated Water Resource Planning Community Task Force – William Moriarty
H. STAFF BRIEFINGS, PRESENTATIONS, AND OR REPORTS Drought Quarterly Update – Teresa Lutes I. FUTURE AGENDA ITEMS J. ADJOURN