APPROVAL OF MINUTES Approval of minutes from the February 12, 2020 Water & Wastewater Commission regular meeting.
ITEMS FOR COMMISSION’S REVIEW AND RECOMMENDATION FOR APPROVAL TO CITY COUNCIL 1. Recommend approval to negotiate and execute a contract with Lakeside Equipment Corporation, to provide a Raptor® fine screen with tank, in an amount not to exceed $130,000. 2. Recommend approval to negotiate and execute two multi-term contracts with Ace Floor Solutions LLC (MBE) and Corza Construction LLC (MBE), to provide flooring installation and repair services, each for up to five years for total contract amounts not to exceed $16,885,000, divided between the contractors. Austin Water’s requested authorization is $1,500,000. 4. Recommend approval to negotiate and execute a contract with GE Digital, LLC, to provide software licensing and technical support, for a term of two years in an amount not to exceed $198,149. 7. Recommend approval to amend an existing contract with Liberty Mutual Insurance Company D/B/A Liberty Mutual Insurance, for the continued payment of insurance premiums to the Rolling Owner Controlled Insurance Program VII, for an increase in the amount of $3,128,579, for a revised contract amount not to exceed $8,400,064. Austin Water’s requested authorization is $1,203,555. 8. Recommend approval to amend an existing contract with Safety Solutions, Inc., to provide continued construction safety management services associated with the Rolling Owner Controlled Insurance Program VII, for an increase in the amount of $118,950, for a revised contract amount not to exceed $375,550. Austin Water’s requested authorization is $45,760. 9. Recommend approval to award and execute a construction contract with PLW Waterworks, LLC, for the Walnut Creek Wastewater Treatment Plant Pumping System Improvements project in the amount of $14,124,000 plus a $1,412,400 contingency, for a total contract amount not to exceed $15,536,400. (District 1) 10. Recommend approval of an amendment to the construction contract with PGC General Contractors, LLC (previously Peabody Construction, LLC), for the 2017 Facilities and Force Main Services Indefinite Delivery/Indefinite Quantity (IDIQ) for additional funding in the amount of $3,750,000 for a total contract amount not to exceed $18,750,000. 11. Recommend approval to award and execute a construction contract with Santa Clara Construction, Ltd., for Brentwood/Arcadia Water and Wastewater Pipeline Renewal Project in the amount of $5,534,268.00 plus a $553,426.80 contingency, for a total contract amount not to exceed $6,087,694.80. 13. Recommend approval to negotiate and execute a professional services agreement with Black & Veatch Corporation, (staff recommendation) for Request for Qualifications Solicitation No. CLMP284 to provide engineering services for the Walnut Creek Primary Clarifier & Flow Equalization Basin Rehab project in amount not to exceed $1,000,000. 16. Recommend approval of an ordinance amending the Fiscal Year 2019-2020 Austin Water Operating Budget (Ordinance No. 20190910-001) to increase the transfer in from the Capital Improvement Program by $5,428,000 and increase the transfer out appropriations by $5,287,000 for a net reduction to the ending balance of $141,000; and amending the Fiscal Year 2019-2020 Combined Utility Revenue Bond Redemption Fund (Ordinance No. 20190910-001) to increase the transfer in from Austin Water Operating Budget by $15,287,000 and increase other operating requirement expenditures by $15,287,000 to fund debt defeasance.
Recommend approval to negotiate and execute cooperative contracts through the Houston-Galveston Area Council; Sourcewell; Local Government Purchasing Cooperative, administered by Texas Association of School Boards, Inc. (BuyBoard); and Texas Multiple Award Schedule cooperative purchase programs with various contractors,to provide vehicles and equipment, each for up to five years for total contract amounts not to exceed $289,000,000, divided among the contractors. Austin Water’s requested authorization is $27,628,400.
Recommend approval to amend existing cooperative contracts with AT&T Mobility; T-Mobile USA, Inc.; and Cellco Partnership D/B/A Verizon; for continued wireless communication services and equipment, for an increase in the amount of $4,200,000 and to extend through the completion of the cooperative contracts for revised contract amounts not to exceed $17,530,839, divided among the contractors. Austin Water’s requested authorization is $400,000.
Recommend approval to amend an existing contract with Marsh USA, Inc. D/B/A Marsh USA, for continued administration services for the Rolling Owner Controlled Insurance Program VII, for an increase in the amount of $355,000, for a revised contract not to exceed $1,856,074. Austin Water’s requested authorization is $136,567.
Recommend approval to negotiate and execute an amendment to the professional services agreement with Kennedy / Jenks Consultants, Inc. for construction phase engineering services for the Parmer Lane Interceptor project in the amount of $700,000, for a total contract amount not to exceed $7,500,000
Recommend approval to negotiate and execute an Advance Funding Agreement with Texas Department of Transportation (TxDOT) for the relocation and adjustments of existing water lines and appurtenances in conflict with the Texas Department of Transportation SH71 from East of SH 130 to Kellam Road Project in the amount of $161,560.50 plus a 20% contingency of $32,312.10, for a total amount not to exceed $193,872.60.
Recommend approval for Service Extension Request No. 4629 for wastewater service to a 14.7 acre tract located at 11210 N. FM 620 within the Drinking Water Protection Zone, the City’s 2-mile Extra-Territorial Jurisdiction and Austin Water’s service area.
4. Customer Service Metrics Report G. FUTURE AGENDA ITEMS 1. Budget Committee 2020 Schedule ADJOURN
Mar 11, 2020 Water and Wastewater Commission
APPROVAL OF MINUTES Approval of minutes from the February 12, 2020 Water & Wastewater Commission regular meeting.
ITEMS FOR COMMISSION’S REVIEW AND RECOMMENDATION FOR APPROVAL TO CITY COUNCIL 1. Recommend approval to negotiate and execute a contract with Lakeside Equipment Corporation, to provide a Raptor® fine screen with tank, in an amount not to exceed $130,000. 2. Recommend approval to negotiate and execute two multi-term contracts with Ace Floor Solutions LLC (MBE) and Corza Construction LLC (MBE), to provide flooring installation and repair services, each for up to five years for total contract amounts not to exceed $16,885,000, divided between the contractors. Austin Water’s requested authorization is $1,500,000. 4. Recommend approval to negotiate and execute a contract with GE Digital, LLC, to provide software licensing and technical support, for a term of two years in an amount not to exceed $198,149. 7. Recommend approval to amend an existing contract with Liberty Mutual Insurance Company D/B/A Liberty Mutual Insurance, for the continued payment of insurance premiums to the Rolling Owner Controlled Insurance Program VII, for an increase in the amount of $3,128,579, for a revised contract amount not to exceed $8,400,064. Austin Water’s requested authorization is $1,203,555. 8. Recommend approval to amend an existing contract with Safety Solutions, Inc., to provide continued construction safety management services associated with the Rolling Owner Controlled Insurance Program VII, for an increase in the amount of $118,950, for a revised contract amount not to exceed $375,550. Austin Water’s requested authorization is $45,760. 9. Recommend approval to award and execute a construction contract with PLW Waterworks, LLC, for the Walnut Creek Wastewater Treatment Plant Pumping System Improvements project in the amount of $14,124,000 plus a $1,412,400 contingency, for a total contract amount not to exceed $15,536,400. (District 1) 10. Recommend approval of an amendment to the construction contract with PGC General Contractors, LLC (previously Peabody Construction, LLC), for the 2017 Facilities and Force Main Services Indefinite Delivery/Indefinite Quantity (IDIQ) for additional funding in the amount of $3,750,000 for a total contract amount not to exceed $18,750,000. 11. Recommend approval to award and execute a construction contract with Santa Clara Construction, Ltd., for Brentwood/Arcadia Water and Wastewater Pipeline Renewal Project in the amount of $5,534,268.00 plus a $553,426.80 contingency, for a total contract amount not to exceed $6,087,694.80. 13. Recommend approval to negotiate and execute a professional services agreement with Black & Veatch Corporation, (staff recommendation) for Request for Qualifications Solicitation No. CLMP284 to provide engineering services for the Walnut Creek Primary Clarifier & Flow Equalization Basin Rehab project in amount not to exceed $1,000,000. 16. Recommend approval of an ordinance amending the Fiscal Year 2019-2020 Austin Water Operating Budget (Ordinance No. 20190910-001) to increase the transfer in from the Capital Improvement Program by $5,428,000 and increase the transfer out appropriations by $5,287,000 for a net reduction to the ending balance of $141,000; and amending the Fiscal Year 2019-2020 Combined Utility Revenue Bond Redemption Fund (Ordinance No. 20190910-001) to increase the transfer in from Austin Water Operating Budget by $15,287,000 and increase other operating requirement expenditures by $15,287,000 to fund debt defeasance.
Recommend approval to negotiate and execute cooperative contracts through the Houston-Galveston Area Council; Sourcewell; Local Government Purchasing Cooperative, administered by Texas Association of School Boards, Inc. (BuyBoard); and Texas Multiple Award Schedule cooperative purchase programs with various contractors,to provide vehicles and equipment, each for up to five years for total contract amounts not to exceed $289,000,000, divided among the contractors. Austin Water’s requested authorization is $27,628,400.
Recommend approval to amend existing cooperative contracts with AT&T Mobility; T-Mobile USA, Inc.; and Cellco Partnership D/B/A Verizon; for continued wireless communication services and equipment, for an increase in the amount of $4,200,000 and to extend through the completion of the cooperative contracts for revised contract amounts not to exceed $17,530,839, divided among the contractors. Austin Water’s requested authorization is $400,000.
Recommend approval to amend an existing contract with Marsh USA, Inc. D/B/A Marsh USA, for continued administration services for the Rolling Owner Controlled Insurance Program VII, for an increase in the amount of $355,000, for a revised contract not to exceed $1,856,074. Austin Water’s requested authorization is $136,567.
Recommend approval to negotiate and execute an amendment to the professional services agreement with Kennedy / Jenks Consultants, Inc. for construction phase engineering services for the Parmer Lane Interceptor project in the amount of $700,000, for a total contract amount not to exceed $7,500,000
Recommend approval to negotiate and execute an Advance Funding Agreement with Texas Department of Transportation (TxDOT) for the relocation and adjustments of existing water lines and appurtenances in conflict with the Texas Department of Transportation SH71 from East of SH 130 to Kellam Road Project in the amount of $161,560.50 plus a 20% contingency of $32,312.10, for a total amount not to exceed $193,872.60.
Recommend approval for Service Extension Request No. 4629 for wastewater service to a 14.7 acre tract located at 11210 N. FM 620 within the Drinking Water Protection Zone, the City’s 2-mile Extra-Territorial Jurisdiction and Austin Water’s service area.
4. Customer Service Metrics Report G. FUTURE AGENDA ITEMS 1. Budget Committee 2020 Schedule ADJOURN