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[00:00:03]

UH,

[CALL TO ORDER]

THIS IS NEHEMIAH FIPSE.

UH, THE THIRD MISSIONER SHARE OF THE 3D TECHNOLOGY SOLVING PATIENT'S PERMISSION FALLING TO ORDER A SPECIAL CALLED MEETING HERE TODAY.

UH, APRIL 2ND, UH, OFFICIALLY STARTING HERE, UH, APRIL 2ND, QUARTER, 2020 21 CALLING TO ORDER, UH, OUR MEETING WITH A ROLL CALL.

I'LL ASK EVERYONE, UH, PLEASE TO, UH, STATE YOUR NAME, UH, AND YOUR DISTRICT AS FAR AS WHERE YOU'RE FROM.

AND WE'LL JUST GO IN ORDER THAT WAY.

WE'LL KNOW WHEN OUR TURN IS.

UH, AND WE'LL GO AHEAD AND BEGIN, UH, WITH OUR MAIL APPOINTMENT.

HI EVERYONE.

THAT IS COMMISSIONER SOPHIE CAIRO.

UM, AS, UH, CHAIR PITS SAID, I'M A MAYOR.

STEVE ADLER'S APPOINTED COMMISSIONER.

THANK YOU.

AND HOWEVER ONE AGAIN, THIS IS NEHEMIAH A, I WANT IT BY COUNCIL MEMBER, AMIR, POKE 10 ON THE TRASH HARPER, MADISON REPRESENTING DISTRICT ONE.

YEP.

HI EVERYONE.

UH, COMMISSIONER STEVEN APODACA HERE, UH, APPOINTED BY, UH, COUNCIL WOMAN.

VANESSA POINT IS, UH, IN DISTRICT TWO DISTRICT THREE, APPOINTED BY COUNCIL MEMBER APPOINTED BY COUNCIL MEMBER, MACKENZIE KELLY.

THIS IS MAXINE ISLAND APPOINTED BY CITY COUNCIL MEMBER, LESLIE POOLE, DISTRICT SEVEN.

UH, THIS IS DAVID ALEXANDER, UH, APPOINTED BY COUNCIL MEMBER, GREG CASADA, UH, REPRESENTING DISTRICT FOUR.

AND WE ALSO HAVE ONLINE, UH, COUNCIL MEMBER.

EXCUSE ME, UH, COMMISSIONER NICOLE THOMPSON.

BEAVERS.

ARE, ARE YOU ABLE TO HEAR US NOW? YES.

THANK YOU.

YES, THIS IS NICOLE THOMPSON, BEAVERS, UM, DISTRICT NINE.

THANK YOU.

THANK YOU SO MUCH.

LOOKS LIKE, UH, COMMISSIONER DUSK GROUP IS, UH, IN THE, UH, ATTENDING HOLDING ROOM.

DUSTIN TIME HERE.

HELLO COMMISSIONER.

THAT'S GOOD.

CAN YOU HEAR ME ALL RIGHT? I CAN HEAR YOU.

OKAY, GOOD.

CAN YOU SEE ME ALMOST HERE? LET'S SEE.

OKAY.

ALL RIGHT.

AND I HAVE TO START THE VIDEO THAT WAS HAVING A LITTLE BIT.

OKAY.

PERFECT TIMING SITUATION.

THAT'S OKAY.

THANK YOU FOR BEING HERE.

WOULD YOU BE SO KIND AS TO INTRODUCE YOURSELF AND THE DISTRICT THAT YOU REPRESENT? YES, I AM SUMMIT DASGUPTA AND I AM FROM DISTRICT 10 AND I JUST GOT A REASSIGNED AFFIDAVIT RETURNED NEXT WEEK.

WONDERFUL.

THANK YOU SO MUCH, CHRISTIAN.

I'LL SKIP THAT, UH, WITH THAT THEN, UH, WE HAVE OUR MEETING CALL TO ORDER AND, UH, WE HAVE A FEW COMMISSIONERS THAT ARE NOT PRESENT.

IT'S NOT ACCUSTOMED TO NAME THOSE COMMISSIONERS.

SO WOULD PROCEED WITH THAT.

BEEN REMOVED TO CITIZEN COMMUNICATION, UH, GENERAL.

UH, THIS IS WHERE THE FIRST 10 SPEAKERS WHO HAVE REGISTERED WILL BE ALLOWED TO SPEAK.

WE WOULD HAVE TO RESTROOM NO LATER THAN NOON.

THE DAY PRIOR TO OUR MEETING, AS THIS POSTED ON OUR AGENDA, UH, THE PREVIOUS FRIDAY PRIOR TO THE MEETING, WHICH IS SCHEDULED AND NO ONE HAS SIGNED UP WITH THAT,

[1. APPROVAL OF MINUTES –February 10, 2021 and March 10, 2021]

THEN SEE TO AGENDA ITEM.

ONE OF THE APPROVAL OF OUR MINUTES FROM THE FEBRUARY 10TH, 2021 MEETING AND THE MARCH 10TH, 2021 MEETING, UH, THEY WERE SENT OUT AND OUR MEETING MINUTES.

I'LL GIVE EVERYONE A CHANCE TO REVIEW THOSE.

NOW I'LL LOOK FOR MOTIONS TO PROVE INTO A SECOND TO VOTE.

YEAH, I'M ACTUALLY IN TEMPER OF THE FEBRUARY.

OKAY.

I SECOND THAT MOTION.

SO WE HAVE A MOTION TO APPROVE THE FEBRUARY ATTEMPT MINUTES BY KRISHA GUIRO SECOND AND BY MYSELF, UH, WE PROBABLY WOULDN'T DO A VERBAL VOTE ALL IN FAVOR, MOVING THE FEBRUARY 10TH MINUTES AS PRESENTED, PLEASE SAY AYE, AND SHOW YOUR HAND.

AYE.

AYE.

AYE.

OKAY.

EVERYONE, ANYONE OPPOSED? OKAY.

ANYONE PAINTING? MAKE SURE STEVEN I'M STANDING.

OKAY.

WE HAVE ONE EXTENSION FROM COMMISSIONER DACA.

I DON'T WANT TO SINGLE ANYONE OUT, BUT I WANTED TO MAKE SURE I DIDN'T

[00:05:01]

LOSE ANY OTHER EXTENSIONS BECAUSE WITH THAT WE HAVE THEN, UH, A VOTE OF NINE IN FAVOR, ONE ABSTENTION AND NONE OPPOSED, UH, WITH THAT, THEN THE MINUTES ARE APPROVED AS PRESENTED I'LL THEN OF COURSE ENTERTAIN A MOTION WITH THE MARCH 10 MINUTES.

OKAY.

ENGLISH INTO APPROVED AND MARCH MINUTES.

YEAH, THE MOTION TO APPROVE THE MINUTES BY COMMISSIONER ISLAND.

YOU DON'T HAVE SIBLINGS.

AND SECOND BY COMMISSIONER DASGUPTA WITH THAT, THEN WE'LL GO AHEAD AND DO A VERBAL VOTE ALL IN FAVOR OF APPROVING THE MARCH 10TH MINUTES AS PRESENTED, PLEASE SAY AYE, AND SHOW YOUR HAND.

ALL RIGHT.

OKAY.

IS THERE ANYONE OPPOSED? IS THERE ANYONE ABSTAINING? YEAH.

OKAY.

WE HAVE ONE ON SNIPS IN FLINT THAT AGAIN, WE HAVE A VOTE OF NINE TO ONE, RATHER NINE AND FAVOR WITH ZERO POST AND ONE ABSTENTION TO APPROVE THE MINUTES AS PRESENTED FOR MARCH 10TH.

AND WE WILL PROCEED THROUGH OUR AGENDA, UH, TO NEW BUSINESS.

NOW, AS ALL OF THE CURRENT COMMISSIONERS KNOW THIS MEETING WAS SPECIFICALLY CALLED BECAUSE WE RAN OUT OF TIME IN OUR LAST MEETING, BUT WANTED TO FOCUS IMPORTANTLY ON BUD'S RECOMMENDATIONS.

WE WANT IT TO MAKE SURE WE WERE ABLE TO, UH, FRANKLY GET MORE DETAIL BEHIND, UH, DO SOME REQUIREMENTS GATHERING FOR, AND THEN TO BE ABLE TO PRESENT TO THE APPROPRIATE DEPARTMENTS WITH THE BEST LIKELY OUTCOME OF THEM BEING ACCEPTED BY MOST DEPARTMENTS AND THEN APPROVED BY CITY COUNCIL.

UH, IN THE MEANTIME, WE WERE BLESSED TO HAVE SOME NEW COMMISSIONERS JOIN AND, UH, I WOULD LIKE FOR YOU TO JUMP INTO THAT, UH, JUST TO HAVE A BRIEF OPPORTUNITY, UH, FOR OUR NEW COMMISSIONERS TO INTRODUCE THEMSELVES TO EVERYONE.

UH, I KNOW WE'LL HAVE OTHER OPPORTUNITIES TO GET BETTER ACQUAINTED.

UM, WE NORMALLY HAVE A RETREAT WHERE WE ACTUALLY WORK ON A WORKING PLAN TOGETHER.

UM, WE MAY HAVE TO DO THAT VIRTUALLY THIS YEAR, BUT I THINK WE'LL BE DOING SOMETHING TO THAT EFFECT AND HAVING AN OPPORTUNITY WITH THAT.

THEN I'D LIKE TO PASS IT OVER, UH, JUST GOING DOWN THE TOP OF MY LIST HERE.

UH, IN FACT, IN ORDER OF COUNCIL MEMBER, DISTRICT, UH, I'LL START WITH, UH, I BELIEVE THE APPOINTMENT, UH, COUNCIL MEMBERS, EXCUSE, EXCUSE ME.

THE COUNCIL MEMBER FOR DISTRICT TWO, UH, COMMISSIONER STEVEN APODACA.

HI EVERYONE.

THANKS FOR HAVING ME AND, UH, REALLY EXCITED TO BE PART OF THE, UH, OF THE COMMISSION HERE.

UH, MY BACKGROUND, UH, MY, MY, MY BACKGROUND IS, UH, MOSTLY IN, IN CHANGE MANAGEMENT.

UH, I WORKED FOR A BIG FOUR, UH, MANAGEMENT CONSULTING COMPANY, MOST OF MY WORK, UH, AND THAT HAS BEEN FOCUSED AROUND CHANGE MANAGEMENT FOR LARGE SCALE TECHNOLOGY IMPLEMENTATIONS FOR FORTUNE 500 COMPANIES.

SO REALLY EXCITED TO BRING, UH, MY KNOWLEDGE AND EXPERIENCE TO THE COMMISSION.

WONDERFUL.

THANK YOU FOR THAT.

VERY GLAD TO HAVE YOU, AND WE HAVE ANOTHER ADDITION AS WELL.

UH, UM, I APOLOGIZE.

I DON'T KNOW THE ORDER, UH, BASED ON, UH, I'LL I'LL ASK YOU TO JUMP IN WHOEVER'S NEXT? WHAT DISTRICT IS NEXT? OKAY.

SO, UH, CHELSEA, US RATHER, UH, COMMISSIONER APODACA REPRESENTS DISTRICT NUMBER TWO.

UH, SO NOW I BELIEVE THE NEXT OPENING, UH, RATHER THAN HERE WAS SPILLED.

UH, WE'LL JUST GO AHEAD AND SAY IT YOURSELF.

COMMISSIONER, COMMISSIONER SOLARCITY.

WOULD YOU BE STILL KIND OF TO INTRODUCE YOURSELF? YEAH.

HI.

YEAH, I WISH I HAD VIDEO, BUT, UH, UH, MY NAME IS LES BURSKY.

I WORK, UH, MY BACKGROUND IS IN TECH WEB DEVELOPMENT TO A LOT OF WEBSITES CURRENTLY WORK FOR A DELL WELL MODUS AND CONTRACT FOR DELL.

VERY EXCITED TO GET ON THIS BOARD.

THAT'S SEEMS INTERESTING.

WONDERFUL, GREAT.

THANK YOU FOR THAT.

WE'RE GLAD TO HAVE YOU CERTAINLY INTERESTED OF COURSE, IN SEEING YOUR FACE WHENEVER YOU'RE IN, YOU'RE ABLE TO GET THE VIDEO WORK AND LOOK FORWARD TO THAT.

UH, SO THAT MAKES IT VERY SIMPLE THEN, UH, IF I COULD HAVE A COMMISSIONER ISLAND, LISA OF INTRODUCE YOURSELF, HELLO, I'M VERY EXCITED TO BE HERE, UM, REPRESENTING DISTRICT SEVEN.

UM, SO I HAVE A VERY EXTENSIVE TECHNICAL BACKGROUND, UM, WAS A WEB DEVELOPER FOR MANY YEARS AND KIND OF MOVED INTO MANAGEMENT, UM, WORKED FOR UNITED AIRLINES, MANAGING

[00:10:01]

THEIR WEBSITE, AND NOW, UM, MANAGE, UH, SAILPOINT TECHNOLOGIES WEBSITE AND THEIR DIGITAL PROPERTIES.

SO EXCITED TO, TO COME WITH THAT KIND OF LENS TO Y'ALL OUTSTANDING.

THANK YOU VERY GLAD TO HAVE YOU THANK YOU FOR THAT INTRODUCTION.

I KNOW WE, UH, W WE'RE VERY GLAD TO HAVE A VERY DIVERSE BODY, UH, REPRESENTING, UH, DIFFERENT TYPES OF EXPERIENCES FROM TECHNOLOGY, WHETHER IT'S PRIVATE SECTOR OR PUBLIC SECTOR, UH, COMMERCIAL EXPERTISE, UH, SOFTWARE, HARDWARE, UM, MUNICIPAL.

SO IT'S REALLY EXCITING TO HAVE, UH, YOU KNOW, SO MANY KNOWLEDGEABLE PEOPLE, UH, THAT HAVE DIVERSE BACKGROUNDS PULLED TOGETHER HERE IN THIS BODY AND TO HAVE A FULL, A FULL BODY FOR CHANGE.

SO THANK YOU SO MUCH.

ALL RIGHT.

SO WITH THAT, THEN LET'S GO AHEAD AND JUMP IN.

UH, OF COURSE THIS MEETING, DAN IS FOCUSED AROUND BUDGET RECOMMENDATIONS AS STATED ON THE AGENDA, UH, FISCAL YEAR 2022 BUDGET RECOMMENDATIONS WITH THE FOLLOWING CITY OF AUSTIN, STRATEGIC PLAN, PRIORITY OUTCOMES, UH, SAFETY, HEALTH, AND ENVIRONMENT, AND GOVERNMENT THAT WORKS FOR ALL.

UH, JUST TO PROVIDE A LITTLE BIT OF CONTEXT FOR THAT, UH, BEFORE WE JUMP IN, UH, I, I THOUGHT IT WAS VERY IMPORTANT TO, ALTHOUGH WE ALWAYS POSITION, UH, OUR BUDGET RECOMMENDATIONS FROM A STANDPOINT OF HOW THEY BENEFIT THE CITY AND WHAT WE'RE LOOKING TO ACHIEVE AS A COMMISSION.

UH, I THOUGHT IT WAS VERY IMPORTANT TO ALIGN THEM TO THE STRATEGIC, UH, PRIORITY OUTCOMES BASED ON THE PLAN THAT WAY WERE DIRECTLY ALIGNED WITH THE DECISION-MAKING PROCESS THAT CITY COUNCIL USES.

AND IT MAKES THINGS SIMPLER FOR THE INVOLVED APARTMENTS THAT THE SIGN OFF.

UM, SO THAT WAS KIND OF A LATE MINUTE EFFICIENT, UH, BUT WHAT SUPPORTIVE STAFF, UH, WERE ABLE TO SORT THROUGH WHAT WE WOULD BE APPROPRIATE, UH, STRATEGIC PLAN, PARTY OUTCOMES, UH, BASED UPON THE PARTICULAR BUDGET RECOMMENDATIONS THAT WE'RE LOOKING TO SUBMIT AND, AND A LOT OF WHAT THEY ARE, UH, I THOUGHT IT WOULD BE HELPFUL TO BRIEFLY DISCUSS THOSE OUTCOMES.

UM, I KNOW THAT, UH, WHEN IT COMES TO TECHNOLOGY, UH, I'M NOT A BIG BELIEVER IN DEATH BY POWERPOINT AT THE SAME TIME.

UH, YOU KNOW, WE'RE ALL HERE WORKING ON A FRIDAY EVENING, UH, BEFORE THE WEEKEND.

SO, UH, I THINK WE CAN HOPEFULLY WORK THROUGH SOME OF THESE THINGS LOGICALLY WITHOUT NEEDING TO HAVE SOME OF THE GLITZ AND GLAMOR THAT WE MIGHT HAVE WITH OTHER PRESENTATIONS.

UM, BUT WHEN IT COMES DOWN TO IT SAFETY, THIS IS, YOU CAN IMAGINE, UH, WHEN IT COMES TO THESE BUDGET RECOMMENDATIONS, AS SOON AS AROUND BOTH PUBLIC SAFETY AND THE SAFETY OF STAFF, UH, THE SAFETY OF, UH, ELECTED OFFICIALS, AND OF COURSE THE SAFETY OF APPOINTED OFFICIALS LIKE US OR VOLUNTEERS, UH, BUT YET WORKING, UH, PROUDLY, UH, FOR THE CITY TO GET THINGS DONE AND TO ACTUALLY HAVE A GOVERNMENT THAT FUNCTIONS EFFECTIVELY WHEN IT COMES TO HEALTH ENVIRONMENT, VERY MUCH THE SAME KIND OF THINKING.

ALTHOUGH IT DOESN'T TAKE MUCH IMAGINATION TO THEN SEE HOW LEVERAGING TECHNOLOGY TO MAKE USE OF OUR SPACES AS WE ARE NOW, THE SAFE, BUT AT THE SAME TIME CONDUCTS THE BUSINESS ALSO REDUCES OUR CARBON FOOTPRINT.

WE'RE NOT DRIVING INTO THE OFFICES.

WE'RE NOT, UH, WE'RE NOT COMMUTING AS MUCH AS WE WERE NOW THAT MAY OR MAY NOT CHANGE FOR SOME OF US.

UH, OBVIOUSLY NOT EVERYONE HAS THAT CAPABILITY, BUT BEING ABLE TO LEVERAGE TECHNOLOGY AT LEAST NAPLES, UH, THE POSSIBILITY OF MINIMIZING THAT FOOTPRINT AND HAVING THAT KIND OF IMPACT.

AND THEN WHEN IT COMES TO GOVERNMENT THAT WORKS FOR ALL.

AGAIN, YOU KNOW, WE'RE ALL ABOUT DIGITAL INCLUSION AS A BODY, AS A COMMISSION.

IT'S ONE OF OUR MAIN FOCUSES IN ADDITION TO CIVIC ENGAGEMENT OR PARTICIPATION.

UM, SO ANYTHING THAT WE COULD DO TO ENABLE THAT AS PART OF OUR MISSION, WE WOULD, AND THAT'S WHAT LED US REALLY TO FOCUS ON THESE BUDGET RECOMMENDATIONS.

UH, AND THAT'S REALLY MEANT FOR OUR NEW COMMISSIONERS, UH, TO PROVIDE A BRIEF BACKGROUND UNDERSTANDING OF WHAT WE'RE LOOKING TO DO HERE.

UM, AS WE'VE BEEN WORKING ON MANY OF THESE FOR, FOR FRANKLY YEARS.

UM, BUT AT THE SAME TIME, UH, WITH THE SAME GROUP REALLY MADE SOME GREAT PROGRESS LATELY AND COME TO THIS, THIS POINT NOW.

SO WITH THAT, I'D LIKE TO GO AHEAD AND JUMP IN TO THE FIRST, AND I'D LIKE TO, TO MAKE SURE THAT WE'VE GOT, UH, CITY STAFF ON AS WELL.

I DIDN'T GET A CHANCE TO DO AUDIO CHECK.

WAS THAT, UH, WITH JESSE OR HELLO, JESSE OR JOHN AND YOU GUYS THERE.

HELLO, JESSE RODRIGUEZ HERE ON THE CALL.

[00:15:01]

HEY, JESSE, HOW ARE YOU DOING, DOING WELL, HAPPY TO BE HERE.

AWESOME.

AND AS YOU ALL KNOW, OF COURSE, UH, JESSE IS OUR STAFF LIAISON AND AN INSTRUMENTAL PART IN THE MACHINATIONS OF THIS COMMISSION.

AND, UH, AS YOU'LL FIND, WE RELY ON THEM HEAVILY, UH, TO CONDUCT BUSINESS.

AND HE WORKS IN COURSE AS PART OF THE 3D TECHNOLOGY, UH, DIVISION, UH, AND JOHN SPEEDERS.

IT'S PROBABLY A MANAGER AND HOPEFULLY JOHN'S ON AS WELL.

CHAIR PITS.

I BELIEVE THAT JOHN SPEARS IS CAUGHT UP AT ANOTHER MEETING, BUT, UH, HE MIGHT JOIN, UH, AT SOME POINT DURING THE MEETING.

OKAY, WELL, JOHN WORKS HARD AND HE'S DOING VERY IMPORTANT WORK FOR US AS YOU'LL, AS YOU'LL BE ABLE TO SEE BASED ON THE NOTES AND OTHER THINGS THAT WE DO HERE IN THIS MEETING.

SO HE'S DEFINITELY HERE, WHAT'S IN SPIRIT MOVING FORWARD TO JOIN US LATER.

OKAY.

UH,

[2.a. Remote Participation at Commission Meetings (Discussion and Possible Action)]

SO WITH THAT, THEN WE'LL GO AHEAD AND JUMP INTO AGENDA ITEM TWO, A, UH, THE BUDGET RECOMMENDATION FOR REMOTE PARTICIPATION, UH, COMMISSION MEETINGS FOR DISCUSSION OF POSSIBLE ACTION TIMMONS.

YES.

PREVIOUS TO THE QUESTION ABOUT BUDGET RECOMMENDATIONS, ALL HE WORKING OFF A TEMPLATE HAS THE CITY COUNCIL, OR THE CITY MANAGER PROVIDED US WITH SOME INPUTS.

I'M NOT SEEING IT ANYWHERE I SCAN TO.

I DIDN'T SEE ANYWHERE WHERE IT SAYS, OKAY, WE'D LIKE TO PROPOSE THIS MANY DOLLARS FOR THIS AND THIS MANY DOLLARS FOR THAT, ET CETERA.

OR ARE WE STARTING FROM A FRESH SLATE AND YOU'RE GOING TO BE MAKING RECOMMENDATIONS? UH, NO, BUT AT THE SAME TIME, I APPRECIATE THE QUESTION.

I WAS JUST TO GIVE YOU A CHANCE TO SHARE MY SCREEN.

AND LET'S JESSE, DO YOU WANT TO SHARE YOUR SCREEN WITH, BECAUSE ONE THING THAT WAS MENTIONED, UH, IF YOU LOOK IN THE, I'VE GONE AHEAD AND GIVEN YOU, UH, PERMISSIONS PITS.

OKAY.

THANK YOU.

IF YOU LOOK IN THE INVITATION, WE SHOULD ASK GROUP THAT.

YES, THERE ARE TWO, UH, BUDGET RECOMMENDATION TEMPLATES.

COOL.

SO, UH, EVERYONE WILL WANT TO GO AHEAD AND ACCESS THAT I'LL PULL UP ON THE SCREEN THOUGH.

YEAH, THAT WOULD BE GOOD TO THEM.

NOT SEEING IT ONLY SOME MINUTES.

OKAY.

SO THERE'S FOUR DIFFERENT ATTACHMENTS THERE.

UM, AND TWO OF THEM ARE BUDGET RECOMMENDATIONS, BUT, UH, EITHER JESSE OR I, UH, JESSE, DO YOU WANT TO DO WHAT YOU WOULD LIKE ME TO, UH, CHAIR PITTSBURGH, PULL IT UP ON OUR END.

OKAY.

I FOUND HIM.

OH, OKAY.

I SEE.

YEP.

YEP.

SORRY.

I'M NOT USED TO THIS WEB VERSION AND I'LL LOOK, BUT IT WAS A VERY, AT THE TIME QUESTION, UH, LIKE, YOU KNOW, WHEN THE MAGICIAN IS HOLDING, YOU KNOW, THE HATS, LIKE, IS THERE A RABBIT IN THERE? LOOK HARDER, BUT FAIR QUESTION.

SO EVERYONE, LET ME KNOW WHAT Y'ALL GOT THAT AND YOU CAN REFERENCE IT.

AND THEN WHAT I'M GOING TO DO ANYWAY, UH, IS, UH, AFTER A BRIEF CONTEXT, I'M GOING TO HAND OFF, UH, THE MICROPHONE TO COMMISSIONER GUIRO, UH, BASED ON OTHER EFFORTS IN DEPARTMENTS GATHERING, UH, AND LEADERSHIP THERE.

SO AGAIN, IT'S BRIEFLY SET THE CONTEXT HERE OF THE, AS EVERYONE KNOWS HERE FOR THE PUBLIC RECORD AND, AND THE NEW COMMISSIONERS, UH, THE MAIN PURPOSE OF THIS BUDGET RECOMMENDATION, UH, REALLY IS TO ENABLE FUTURE PROOFING IF YOU WILL, OF BOARDS OF COMMISSION MEETINGS.

THAT WAS REALLY ALTHOUGH INSPIRED INITIALLY BY, UH, UH, PILOTING EFFORTS THAT WE DID AS A COMMISSION ABOUT TWO AND A HALF YEARS AGO, IT THEN TOOK OFF TO THE NEXT LEVEL AS THE PANDEMIC ENSUED.

AND THE CITY OF BOSTON WAS FORCED TO USE REMOTE DISSIPATION FOR ALL MEETINGS.

AND HAS SINCE BEEN BASICALLY MANAGING THE LOOMING EXPECTATION OF THE EXTENSION OF THE GOVERNOR'S EMERGENCY DECLARATION THAT ALLOWS US TO NOT MEET AT OUR PUBLIC FACILITIES RIGHT NOW.

SO AS A COMMISSION, WE BASICALLY ANTICIPATE ANTICIPATING THE DAY WHEN THAT WILL HAPPEN, BUT WE'RE ALSO WANTING TO MAINTAIN SAFETY HEALTH.

[00:20:01]

AND YET THIS, UH, FUNCTIONING AND VERY EFFECTIVE MEANS OF, OF CONDUCTING BUSINESS, UH, WITH GOVERNMENT THAT WORKS FOR ALL BY USING AND LEVERAGING MOST THE PATIENT.

SO WHAT WE DID WAS, UH, INITIALLY AFTER TRYING TO PILOT, WE THEN ENGAGED WITH THE CITY CLERK'S OFFICE WITH ATX N AND WITH CTM ON WHAT IT WOULD TAKE IN ORDER TO ACTUALLY SPIN UP A PROGRAM AND WHAT THAT WOULD LOOK LIKE TO BEGIN TO GATHER THOSE REQUIREMENTS.

UM, IT WAS MAINLY AN EFFORT IT'S REALLY ENGAGED WITH ATX AND CTM ON BEHALF OF THE CLERK'S OFFICE, WHICH WE WERE HAPPY TO DO.

AND, UH, AS I MENTIONED, COMMISSIONER, GUIRO, UH, HEADED THE DEPARTMENT STABBING EFFORTS ON THAT.

SO WITH BACK, MICHIGAN WOULD LIKE TO PASS IT OFF TO YOU IF YOU'D LIKE TO REPORT YOUR FINDINGS AND SHARE YOUR THOUGHTS FROM THE MEETING.

YEAH.

SURELY THANKS TRIPP.

IT'S.

UM, SO I SENT OUT SOME INITIAL THOUGHTS, UM, PRIOR TO THIS MEETING, BUT, UM, I'LL GO OVER THEM BRIEFLY.

UM, AND I'M HAPPY TO ANSWER ANY QUESTIONS ABOUT ANY OF THE PARTICULARS IN THIS BUDGET BREAKDOWN OR BUDGET RECOMMENDATION BREAKDOWN.

UM, SO A COUPLE OF, UM, I JUST WANT A HIGH LEVEL, THIS, THE, THE FIGURES THAT WERE ASSEMBLED FROM, UM, COREY WILSON, UM, AS WELL AS WHICH DOES INCLUDE ATX AND STREAMING OF OUR MEETINGS IS, IS MOSTLY REVOLVING AROUND SETTING UP FOUR ROOMS IN CITY HALL WITH THE PROPER EQUIPMENT, UM, TO ALLOW A HYBRID MEETING STYLE.

UM, THIS HYBRID MEETING STYLE WOULD ALLOW COMMISSIONERS TO BE IN ATTENDANCE, UM, AND PUBLIC, UM, CITIZEN COMMUNICATIONS, PUBLIC PRESENTATIONS, PEOPLE TO ALSO BE IN PHYSICAL ATTENDANCE.

UM, BUT IT WOULD ALSO ALLOW PEOPLE, UH, THE ABILITY TO CALL IN, UM, HOWEVER, ANYONE COMMISSIONERS CALLING IN WOULD BE REQUIRED TO BE ON VIDEO, TO BE COUNTED FOR A QUORUM, BUT CITIZENS CALLING IN WOULD BE LIMITED TO ONLY PHONE USE CITIZENS CALLING IN CURRENTLY IN THE FUTURE WOULD HAVE TO CALL HIM THROUGH, UM, A SOFTWARE SERVICE CALLED TELE TOWN HALL, AND THIS ALLOWS THEM TO QUEUE UP AND MAKE SURE THAT THEIR SECURITY RESTRICTIONS IN PLACE.

UM, THINGS LIKE THAT.

UM, I DID ASK ABOUT, UM, FOR, WELL, WE'LL GET AN ESTIMATE.

UM, ADDITIONALLY FOR US TO HAVE A HYBRID STYLE MEETING, EITHER THE CHAIR OR THE VICE CHAIR WOULD BE REQUIRED TO BE IN PHYSICAL ATTENDANCE, EACH MEETING, UM, REGARDLESS OF THE NUMBER OF QUORUM WE HAVE.

UM, OKAY.

UH, ANY QUESTIONS, QUESTION? LOOK, WE HAVE A QUESTION FROM COMMISSIONER ISLAND.

YES.

A COUPLE OF QUICK QUESTIONS ON AVERAGE, HOW MANY PEOPLE BEFORE THE PANDEMIC, UM, WERE ATTEND WOULD, WOULD ACTUALLY PHYSICALLY ATTEND THESE MEETINGS, UM, UNLESS THEY WERE ASKED TO PRESENT BY THE COMMISSION ON USUALLY, UM, REPORTING OUT INITIATIVES, EITHER COMMUNITY INITIATIVES OR CITY INITIATIVES, UM, GENERAL CITIZEN COMMUNICATION WAS, I'D SAY MAYBE TWO PEOPLE AVERAGE IN ANYONE ELSE HAVE A BETTER GUESSTIMATE AT THAT.

UH, WELL, I'LL CHIME IN.

I THINK THAT IF THAT'S THE QUESTION, IF YOU'RE ASKING PERMISSION TO ISLAND ABOUT CITIZENS IN PARTICULAR, GENERALLY, I'M JUST ASKING HOW, I'M NOT SURE WHAT THE SIZE OF THESE ROOMS ARE.

AND WONDERING IF THERE'S JUST OTHER OPTIONS OUTSIDE OF THAT.

IF THERE'S ONLY MAYBE ONE OR TWO PEOPLE THAT ACTUALLY GO AND PHYSICALLY ATTEND THEM, UM, I, THE, THE NEED TO DO THIS, I WAS JUST CURIOUS IF THERE WAS, UM, DIFFERENT ROOM OPTIONS THAT WOULD BE DIFFERENT PRICE POINTS, OR, UM, ALSO CONSIDER THIS IS THE COMMISSIONER YATES HERE.

AND I PARTICIPATE IN A LOT OF BOARD AND COMMISSION MEETINGS, ESPECIALLY THE ZONING.

SO ON AVERAGE IT MIGHT BE ONE OR TWO FOR MOST COMMISSIONS, BUT FOR LIKE THE PLANNING COMMISSION, LIKE, UH, FOR SOME, YOU CAN HAVE AS MANY AS A HUNDRED PEOPLE TRYING TO TALK.

SO IT DEPENDS ON THE CONDITION.

OKAY.

THANK YOU FOR THAT.

UH, YOU HAVE ANOTHER QUESTION THERE, COMMISSURE APODACA.

I DO.

UM, THE, I SEE IN THE SECTION WITH THE, UH, THE FTE IS, UH, THE TELEVISION ENGINEER, THE PRODUCTION SPECIALIST AND MASTER CONTROL SUPERVISOR ARE, SO ARE THE TWO CURRENT FTES, ARE THEY COVERED IN THAT OR ARE THESE THREE LIKE NEW ROLES? SO, SO TO MY UNDERSTANDING, IT'S A MIXTURE.

UM, THERE ARE CURRENTLY EITHER CONTRACT OR PART-TIME EMPLOYEES WHO ARE FILLING THOSE ROLES AND THEY ARE BEING ASKED TO, UM, EITHER BE BROUGHT ON AS FULL-TIME HIRES, UM, OR, UM,

[00:25:01]

ALSO THERE, THERE IS SOME NEW ROLES THAT WOULD BE REQUIRED, UM, WITH THIS BUDGET RECOMMENDATION, UM, AND S TO SUPPORT, UM, THOSE MULTIPLE, THOSE WHO EXTRA ROOMS THAT WOULD, UH, BE REQUIRED FOR THAT.

UM, YOU HAVE THE STAFF, UH, THAT RUNS, UM, THIS MEETING AND YOU HAVE STAFF THAT, UM, RUNS THE STREAMING OF THIS MEETING TO ATX N WHICH BRINGS ME TO MY OTHER CONSIDERATION FOR US.

UM, CURRENTLY THERE'S ONLY A SUBSET OF BOARD AND COMMISSION MEETINGS THAT ARE REQUIRED TO BE RECORDED AND STREAMED, OR AT LEAST RECORDED.

UM, AND THERE'S, UH, AROUND 60 BOARDS AND COMMISSIONS THAT DO NOT CURRENTLY HAVE THAT REQUIREMENT AND THEREFORE CAN MEET ANYWHERE, UM, IN THE CITY, UM, COMMISSION PREVIOUS AND IN THE FUTURE WITH, UM, A HYBRID MODEL.

UM, IF YOU ARE BEING, UM, IF YOU DO HAVE ADOPT A HYBRID MODEL, YOU WOULD HAVE TO MEET IN ONE OF THOSE FOUR ROOMS, WHICH WOULD REQUIRE EXTRA STAFFING AROUND THE CLOCK TO FIT THOSE OTHER MEETINGS THREATEN IN THROUGHOUT THE DAY.

UM, AND INCLUDING WHAT SOUNDED LIKE THREE ADDITIONAL, IN ADDITION TO THE NUMBERS, COREY DAVIS, THREE ADDITIONAL FTE FROM THE CITY CLERK'S OFFICE, WHICH WE, I RECOMMEND IF, IF WE DO, UM, OPEN UP THE HYBRID MEETING MODEL TO ALL BOARDS AND COMMISSIONS, UM, THAT WE ATTACH, UH, RECOMMEND, UH, RECOMMENDATION, OR AT LEAST A SUPPORT OF THE REQUEST THAT THE CITY CLERK'S OFFICE ALREADY BEEN FOR THREE EXTRA FTDS.

UM, AND TRYING TO THINK IF THAT COVERS THE MAIN THING.

SO WHEN WE'RE THINKING ABOUT OUR RECOMMENDATION, WE NEED TO ONE THINK ABOUT WHICH BOARDS AND COMMISSIONS WE WANT TO BE ABLE TO, NOT IN PARTICULAR, BUT IF WE'RE, IF WE'RE RECOMMENDING ALL BOARDS AND COMMISSIONS SHOULD HAVE REMOTE PARTICIPATION, UM, AND, UH, AS A HYBRID MODEL, UM, AN ALTERNATIVE IS ALLOWING SOLELY REMOTE PARTICIPATION OR SOLELY IN-PERSON, WHICH WOULD MEAN THAT THEY WOULD NOT REQUIRE THOSE FOUR ROOMS IN CITY HALL TO MEET, BUT COULD MEET, UH, IN A REMOTE FASHION.

UM, AND, UH, WE'RE ALSO GOING TO WANT TO, UM, DISCUSS WHETHER WE WANT TO THROW IN A RECOMMENDATION FOR THAT THE CITY OF CLERKS THREE, UH, FTES EMPLOYEES.

INDEED, INDEED.

THANK YOU.

OH, AND TO COMMISSIONER ISLANDS, UM, POINT ABOUT, OR QUESTION AROUND, YOU KNOW, HOW, HOW WHAT'S OUR DATA AROUND ATTENDANCE CURRENTLY.

UM, I DO THINK WE'VE SEEN, YOU KNOW, GOOD AT ATTENDANCE SOMEWHAT THROUGHOUT, UM, REMOTE PARTICIPATION, UM, IF ANYTHING, MAYBE EVEN GROW, UM, AT LEAST IN MY EXPERIENCE, UM, SO FAR.

UM, AND SO I ASKED, UM, THE CITY CLERK'S OFFICE, UH, REPRESENTATIVE ON THE CALL, UM, AROUND WHAT KIND OF DATA IS REPORTED AND COLLECTED THROUGH TELE TOWN HALL.

UM, AND SO THAT IS AN OPTION.

WE CAN COLLECT TRENDING DATA FOR TELE FOR THE TELE TOWN HALL, UM, WHICH WOULD ALLOW US TO SEE, YOU KNOW, ANY AMOUNT OF TRENDS FROM THE CITIZEN, UH, PARTICIPATION.

AND SO I GUESS THAT BRINGS ME TO ANOTHER THING THAT WE COULD CONSIDER.

WE COULD CONSIDER OPENING UP THIS INITIAL FIRST YEAR RECOMMENDATION FOR, UM, UH, REMOTE PARTICIPATION IN A HYBRID MODEL TO THE CURRENT, UM, BOARDS AND COMMISSIONS WHO ARE REQUIRED TO BE RECORDED, AND THEN COULD USE THE DATA THAT WE COLLECT OVER THAT YEAR UNTIL THE NEXT BUDGET RECOMMENDATION THROUGH TELE TOWN HALL TO HELP MAKE THE FURTHER RECOMMENDATION TO SUPPORT THE REST OF THE BOARDS AND COMMISSIONS.

UM, CAUSE THE GOAL IS INCREASED CITIZEN PARTICIPATION.

OKAY.

THANK YOU.

THANK YOU.

I THINK THAT'S, UH, THAT'S VERY WELL STATED BECAUSE FROM MY RECOLLECTION, WE ENDED UP IN A SIMILAR PLACE BEFORE.

UM, MY, AGAIN, I WAS REMISS FOR NOT BEING ABLE TO BE ON THE CALL YESTERDAY, BUT WHEN I SPOKE TO JESSE AFTERWARDS, WE TALKED ABOUT HOW THAT IT WAS AN INTERESTING PLACE THAT, UM, WE FIND OURSELVES LOOKING AT A, A SIX FIGURE RECOMMENDATION AFTER, UH, FRANKLY, UM, WORKING VERY DILIGENTLY TO GET TO THIS POINT, BUT UNDERSTANDING THAT WE DON'T WANT TO TRY TO BOIL THE OCEAN, RIGHT.

WE DON'T, WE DON'T WANT TO,

[00:30:01]

UH, SUBMIT SOMETHING THAT'S NOT REALISTICALLY GOING TO GET APPROVED.

AND SO MY IMMEDIATE QUESTIONS, UH, YOU KNOW, WENT TO, TRYING TO QUANTIFY THE LOW-HANGING FRUIT OPPORTUNITIES, UM, AND WANTING TO UNDERSTAND, YOU KNOW, FROM A COMPLIANCE STANDPOINT, WHICH BOARDS OF COMMISSIONS ACTUALLY HAVE TO BE BROADCAST, UM, UNDERSTANDING WHICH ONES, YOU KNOW, ARE APPARENTLY IN HIGH DEMAND, UH, WHICH ARE X NUMBER AS WELL.

UM, BUT WANTING TO HOPEFULLY UNDERSTAND WHAT THE PROCESS WAS FOR DETERMINING WHO GETS BROADCAST, WHO DOESN'T, UM, AND SO ON.

SO TO YOUR POINT, UH, COMMISSIONER DIARA, I THINK THAT'S EXACTLY WHERE WE NEED TO BE.

I THINK, UM, IT'S REALLY A NATURAL PLACE TO BE.

UM, YOU KNOW, AS I MENTIONED IN MY COMMUNICATION EARLIER, SORT OF THE REST OF THE COMMISSION TO UNDERSTAND, UH, SHARE COMMUNICATION WITH THE COURT'S OFFICE, UH, THAT I COPY COMMISSIONER GARBER ON, UH, WHERE I RECOMMENDED THAT WE PURSUE A PHASED APPROACH, UM, YOU KNOW, AGAIN WITH COMPLIANCE IN MIND.

SO I GUESS THE QUESTION THEN IS HOW WE GET THAT DETAIL.

UH, YOU KNOW, I THINK, UH, YOU KNOW, ARE WE ABLE TO IMAGINE, UM, YOU KNOW, THAT THEY WOULD BE ABLE TO, UH, GET BY WITH ONE THIRD OF THE FTES? UH, YOU KNOW, I'M NOT EXACTLY SURE HOW WE WOULD TAKE THAT INSIGHT AND THEN APPLY IT TO THIS RENOVATION, BUT I THINK IT WAS A SCALING DOWN THAT WE NEED TO MAYBE PERHAPS IN A CHANGE.

ALRIGHT.

WHICH, UM, I BELIEVE IN HIM, JESSIE, UM, PLEASE LET ME KNOW IF YOU UNDERSTOOD IT DIFFERENTLY.

UM, WELL OF COURSE WE ALWAYS WANT TO SUPPORT THE CITY CLERK'S OFFICE WHERE WA WHERE WE CAN, IF WE ARE DOING A PHASED APPROACH, THERE'S NO REAL NEED FROM OUR PERSPECTIVE OF THIS PARTICULAR RECOMMENDATION TO ATTACH THE CITY, CLERK'S THREE FTE TO OUR RECOMMENDATION BECAUSE WE WOULD NOT BE, UM, ADDING OR RECOMMENDING ANY EXTRA BOARDS AND COMMISSIONS, UM, TO THIS HYBRID MODEL.

JUST THE ONES THAT ARE CURRENTLY, UM, REQUIRED FOR COMPLIANCE.

UH, THIS IS COMMISSIONER EA TYPE OF QUESTION HERE.

AND THE QUESTION IS HOW DID THE CITY FUND THE CURRENT SETUP FOR THIS LAST FISCAL YEAR WITH BOARDS AND COMMISSIONS? IN OTHER WORDS, SOMEHOW THEY FOUND THE MONEY AND THEY DO HAVE, UM, FTES THAT ARE CURRENTLY BEING USED.

SO WE COULD USE THAT AS A BASIS RIGHT THERE.

ABSOLUTELY.

THAT'S A GREAT QUESTION.

WE DEFINITELY HAD AN OPPORTUNITY TO TALK ABOUT, BUT ON THE CALL, UM, ONE THING THAT WAS NOTED IS THAT CURRENTLY, UM, DUE TO THE EMERGENCY, WE WERE THROWN IN, UM, WE WERE, UH, THE CITY IS USING, UM, CONSUMER LEVEL, UM, LICENSING, UM, AND THEY ARE REALLY WANTING TO MAKE SURE MOVING FORWARD AS WE RECOMMEND A PERMANENT SOLUTION THAT WE DO MOVE FORWARD WITH ENTERPRISE LEVEL SUPPORT AND LICENSING, IF WE'RE GOING TO APPLY IT TO, TO THE CITY PERMANENTLY.

UM, UH, AND SO THAT THAT'S, THAT'S KIND OF AROUND, UM, THE, YOU KNOW, THE TECHNOLOGY AND THE HARDWARE THAT WE'RE USING, THEY WOULD NEED LOTS OF UPGRADES TO SUSTAIN THIS PERMANENTLY, AS FAR AS STAFFING GOES.

UM, CORY DID MENTION THAT HE AGREED TO LOAN SOME EMPLOYEES AND SOME EXTRA TIME AND THINGS LIKE THAT.

AGAIN, I MENTIONED HE HAS SOME PART-TIME EMPLOYEES AND SOME CONTRACTORS WHO ARE CURRENTLY SUPPORTING, UM, WHERE WE ARE NOW IN THE STATE OF, UH, HOW OUR MEETINGS ARE HELD.

UM, BUT MOVING FORWARD TO, TO BECOME PERMANENT, HE, HE REQUESTED THAT HE WOULD BE THOSE CURRENT STAFF WOULD BE CONVERTED TO FULL-TIME EMPLOYEES TO BE ABLE TO, UM, UH, SUSTAIN THE NEED, UM, AS WELL AS ANY ADDITION, ALL EMPLOYEES, UH, FOR THE ADDITIONAL ROOMS THAT ARE BE, THAT WOULD NEED TO BE ADDED MOVING FORWARD.

UM, AND IT IS, AS WE NOTICED, SOME OF OUR MEETINGS HAVE BEEN, HAVE BEEN HARD TO SCHEDULE AND THAT THEY HAVE CERTAIN TIME BOUNDS.

UM, AND WE'VE BEEN HAVING TO GO BACK TO BACK AND WE HAVE TO GET OFF AT A CERTAIN TIME WHEN NORMALLY, UM, YOUR TRADITIONAL MEETING ENDS WHEN IT ENDS, RIGHT.

WE HAVE GOALS.

BUT, UM, AND, AND SO I THINK THOSE RESTRICTIONS ARE IN PLACE DEFINITELY FROM A STAFFING PERSPECTIVE AND FROM ONLY HAVING THOSE TWO ROOMS RUNNING WITH THE PROPER AB EQUIPMENT WE'RE TIED TO USING ATX N UM, YES, THERE ARE, THERE ARE LOCAL, YOU KNOW, GOVERNMENT CHANNEL, IF I CAN JUMP IN THERE, UH, REAL QUICK,

[00:35:01]

UH, JUST A COUPLE OF POINTS, UM, JUST TO SET THE OVERALL EXPECTATION, THIS, UH, SET OF, UH, ESTIMATES THAT WE HAVE IN THIS DOCUMENT IS BASED ON GOING FROM THE CURRENT STATE TO A S UH, A STATE OF ALL OF THE COMMISSIONS, BEING ABLE TO PARTICIPATE, UH, REMOTELY, OR, OR RATHER BE ALL COMMISSIONS, BEING ABLE TO BE STREAMED IN A MIXED, UH, WAY IN OTHER WORDS.

UH IN-PERSON.

AND SO THAT'S WHAT THIS PRICE TAG REPRESENTS IS THAT SHIFT FROM 20 OR SO COMMISSIONS THAT HAVE FULL VIRTUAL LIVE STREAMING CAPABILITY TO ALL 70 PLUS COMMISSIONS BEING ABLE TO BE LIVE-STREAMED, UH, AND BEING ABLE TO HAVE A MIXED PARTICIPATION, UH, OPTION THAT'S.

SO THAT'S THE PRICE TAG THAT YOU'RE SEEING HERE.

AND A SECOND NOTE, THE THREE FTES THAT WE HEARD FROM THE CLERK'S OFFICE, OUR GENERAL HIGH-LEVEL STAFF IN THE CLERK'S OFFICE THAT WILL NOT ONLY BE SUPPORTING THIS PARTICULAR EFFORT, BUT WILL BE GENERAL SUPPORT FOR THE CLERK'S OFFICE.

SO JUST SO THAT Y'ALL ARE AWARE THOSE AREN'T, THOSE FTES AREN'T, UH, DEDICATED TO THIS EFFORT.

SO QUESTION THAT I JUST MENTIONED AS WELL, I JUST WANT TO ASK THE QUESTION OF JESSE.

YOU JUST SAID 20 COMMISSIONS THAT USE THE SERVICE IN THE LAST YEAR.

THERE ARE LOTS OF COMMISSIONS.

THIS 20 OF THEM WERE OPERATIONAL.

IS THAT WHAT I HEARD YOU? IS THAT WHAT I'M SUPPOSED TO TAKE OUT OF WHAT YOU SAID? NO, WE HAVE MORE COMMISSIONS THAT ARE ACTIVE, BUT ONLY 20 OF THEM ARE LIVE STREAMED ON ATX N OH, I SEE.

AND WHY, SO WHY WERE THE OTHERS LIVESTREAM? OKAY.

UH, ACCORDING TO THE CLERK'S OFFICE, ALMOST ALL OF THEM WANT TO BE, BUT WE, UH, ATX N DOESN'T CURRENTLY HAVE THE CAPABILITY IN TERMS OF SCHEDULING TO DO SO.

I SEE.

OKAY.

ALL RIGHT.

I UNDERSTAND THAT.

AND, AND, AND INITIALLY TO, TO JESSE'S POINT, THAT ATX END PORTION OF THAT IS TO SUPPORT ALL BOARDS AND COMMISSIONS, UM, LIVE STREAMING.

HOWEVER, UM, INITIALLY AT THE BEGINNING OF THE CALL, BEFORE HE UNDERSTOOD THIS, THE SCOPE OF SUPPORTING ALL, ALL BOARDS AND COMMISSIONS, WHEN, WHEN HIS, HIS, UH, THOUGHT WAS THE CURRENT BOARDS AND COMMISSIONS THAT AREN'T READY ARE BEING STREAMED.

HE ESTIMATED ABOUT AN EXTRA $10,000 OF EQUIPMENT, IF THAT'S, UH, RIGHT.

JESSE, UM, VERSUS THE MUCH LARGER ESTIMATE TO EXPAND TO THE REST OF THE BOARDS AND COMMISSIONS.

YES, THAT IS CORRECT ON WEDNESDAY, THAT, THAT AT THE MEETING, THE NUMBER THAT WAS THROWN OUT WAS $10,000.

UH, AND THEN, UH, HE HAD, HE WON ONCE HE UNDERSTOOD THE, THE LARGER SCOPE HE PROVIDED US WITH THE MOST RECENT COST ESTIMATE.

OKAY.

SO THEN IS IT FAIR TO SAY THAT WE DO ACTUALLY HAVE, UH, I MEAN, WE HAVE, WE MAY NOT HAVE, YOU KNOW, THE, UH, WHAT IS IT, UH, WHAT'S THE NURSER I'M LOOKING FOR HERE? UH, THREE LITTLE BEARS OR THREE LITTLE, RIGHT.

I'M GOING TO HAVE THE JUST RIGHT MODEL, BUT WE DO HAVE A SMALL AND A LARGE, UH, OR, OR PERSONAL SIZE AND A LARGE, EXTRA LARGE, I'M A POINT BEING THAT WE HAVE, WE HAVE A RECOMMENDATION THAT CAN FOCUS ON SPARINGLY EXISTING, UH, BROADCAST BOARDS AND COMMISSIONS, RIGHT.

UH, THIS IS COMMISSIONER YATES HERE NOW, AS I UNDERSTAND IT, NOT ALL BOARDS AND COMMISSIONS WERE LIVESTREAMED BEFORE THE COVID SHUTDOWN.

AND SO IT IS KIND OF UNREASONABLE TO EXPECT US TO FUND THAT AT THIS POINT.

SO A REASONABLE BUDGET WOULD HAVE ONLY THE ONES THAT WERE LIVESTREAMED BEFORE COVID, AND THEN AT SOME POINT IN THE FUTURE, UM, MOST OF THE, UH, SMALLER COMMISSIONS WERE VIDEOTAPED.

AND THEN, UM, THE VIDEO TAPES WERE AVAILABLE ONLINE.

THAT'S THE WAY I UNDERSTOOD THE PROCESS WORKED.

RIGHT.

PRETTY SURE YOU GUYS, I THINK YOU'RE, YOU'RE CORRECT.

AND I BELIEVE WHAT I'M HEARING IS THAT THERE WAS A RECOMMENDATION, INITIAL BUDGET FIGURE BASED UPON THE EXISTING BOARDS AND COMMISSIONS, WHICH ARE BROADCAST.

AND THAT WAS ABOUT $10,000.

OKAY.

[00:40:01]

SO WHAT I BELIEVE WE HAVE IS, UH, SOMETHING WHICH, UH, IS I THINK VERY FEASIBLE, FEASIBLE, UH, TO IMPLEMENT AS PART OF A PILOT AND OFFICIAL PILOT, WHERE WE'VE GOT THE, YOU KNOW, EQUIPMENT FUNDED, WE'VE GOT, UH, A STATED LONG-TERM OBJECTIVE AND WE'VE GOT FUTURE BUDGET, UH, PICKERS TO WORK TOWARD.

RIGHT.

SO, UM, I THINK IF WE WERE ABLE TO, I MEAN, IF WE BASICALLY HAVE AN EMAIL, UH, FROM COREY, UM, IT'S A COREY THAT PUT THAT TOGETHER.

YES.

RIGHT.

SO SEEMINGLY, UH, THAT'S OUR, OUR MAGIC NUMBER FOR THIS ROUND OF BUDGET RECOMMENDATIONS.

FORD MOTORS IS THE PATIENT.

SO THIS IS WHAT WE WOULD BE VOTING ON.

BEN IS THE LIMITED, UH, REMOTE STREAMING FOR 20 BOARDS AND COMMISSIONS INITIALLY.

AND THEN AT SOME POINT IN THE FUTURE, UH, TRYING TO FUND THE REST, IS THAT CORRECT? THAT'S CORRECT.

ALTHOUGH THE NUMBER ITSELF, I'M NOT EXACTLY POSITIVE ABOUT THE EXACT NUMBER.

UM, I DO KNOW THAT WHATEVER THE EXISTING OR THE CONDITIONS ARE THAT ARE BEING BROADCAST, IF BASED ON COMMISSIONER GARLIC'S STATEMENT AND SEE BACK IN CORY, IT MEANS THIS UPLIFT COULD BE SUPPORTED FOR BOSE, WHATEVER X NUMBER 2025, I REALLY NEED IS $10,000 WOULD BE WHAT WE'D BE LOOKING TO GET TO ROLL OUT THE REMOTE DISSIPATION OFFICIAL PILOT FROM ATX SAYS PERSPECTIVE FROM AN EXPENSE PERSPECTIVE.

AND THEY'RE THE, THEY'RE THE MAIN ONES IT'S OLD, UH, THAT THE COURT NEEDED FEEDBACK FROM NOW.

THERE'S STILL THE NEXT RECTOR, UH, BASED ON WHAT WE'RE SEEING HERE.

AND WE DON'T WANT TO GET LOST IN THAT.

MAYBE WE COULD FIND A WAY TO SUPPORT IT PIECEMEAL BECAUSE THE REASON WHY WE HAD TO REACH OUT TO AND THIS IS I THINK, MOST HELPFUL PROBABLY FOR NEW COMMISSIONERS, UH, IS I THINK REALLY TO HELP THE CITY COURT'S OFFICE, UM, ADVANCE, PERHAPS SOME OF THE OPERATIONAL OBJECTIVES THEY HAD, UH, WITH MANAGEMENT, UH, FOR BOTH THESE PROCESSES, RIGHT? SO BASICALLY BEFORE THE PANDEMIC, THE CLERK'S OFFICE DIDN'T HAVE TO DEAL WITH MANAGING A LITTLE MACHINES AT ALL.

AND THEN SUDDENLY WE HAVE TO DEAL WITH MANAGING ALL OF THEM, RIGHT? SO IT CHANGED THEIR WHOLE WORLD.

AND SO WHAT WE RECOGNIZED IS THAT THEY'RE LOOKING TO GET HELP WITH THEIR OPERATIONS AND THE WAY THAT THEIR OPERATIONS HAVE BEEN IMPACTED BY THIS.

AND I CAN UNDERSTAND THAT NOW DOESN'T NECESSARILY MEAN THAT WE WANT TO FUND ALL THREE FTES IN OUR RECOMMENDATION, BUT MAYBE IT MEANS WE DO SOMETHING WITH THIS RECOMMENDATION TO HELP SUPPORT THEM TOO.

AND IF I MAY, UM, AND AGAIN, JESSE, CORRECT ME IF I UNDERSTOOD INCORRECTLY, UM, FROM THE CITY CLERK'S POINT OF VIEW, THEY'VE ALREADY SUBMITTED A REQUEST FOR THOSE THREE FTE.

SO WE MIGHT AS WELL, IT WASN'T CLEAR TO ME, BUT I UNDERSTOOD IT AS WE DON'T NECESSARILY NEED TO INCLUDE THEM IN A RECOMMENDATION, BUT THERE IS A WAY TO SUBMIT A STATEMENT OF SUPPORT FOR THEIR REQUEST WITHOUT IT BEING A RECOMMENDATION.

IS THAT RIGHT, JESSE? YES, THAT IS CORRECT.

AND, AND JUST, UH, IN PARTICULAR, BECAUSE WE HAVE NEW COMMISSIONERS HERE, UH, LET ME TAKE A STEP BACK, UM, AND GIVE A VERY QUICK OVERVIEW OF THE PROCESS FOR THESE BUDGET RECOMMENDATIONS.

UH, ESSENTIALLY EVERY TIME EVERY YEAR, THE, UH, BOARDS AND COMMISSIONS HAVE AN OPPORTUNITY TO OFFER SOME INPUT, TO SET PRIORITIES, UH, TO, TO THE VARIOUS DEPARTMENTS.

UM, AND THE WAY THAT THIS PROCESS WORKS IS, UH, WE, IN, IN THE COURSE OF OUR MEETINGS WITH GENERATE RECOMMENDATIONS, THOSE RECOMMENDATIONS WOULD BE, UH, SUBMITTED TO THE BUDGET OFFICE.

THE BUDGET OFFICE WOULD THEN SUBMIT THE RECOMMENDATIONS TO THE INDIVIDUAL DEPARTMENTS AND THEN THE DEPARTMENTS, THE INDIVIDUAL DEPARTMENTS CAN CONSIDER THOSE RECOMMENDATIONS AS THEY DEVELOP THEIR, UH, DEPARTMENTAL BUDGETS.

AND, UH, YOU KNOW, THEN OF COURSE THERE WAS THE DEPARTMENTAL BUDGETS ROLL BACK UP INTO THE OVER ARCHING CITY BUDGET.

SO, UH, THE PART OF THE PROCESS IN THAT WE'RE IN RIGHT NOW IS GENERATING, UH, YOU KNOW, SOME, SOME INSIGHT OR DIRECTION, UH, FROM THE COMMISSION LEVEL TO THE DEPARTMENTS.

UM, WE'RE VERY LATE IN THE PROCESS AT THIS MOMENT.

AND SO AS COMMISSIONER GUIRO, UH, NOTED THE CLERK'S OFFICE IS ALREADY

[00:45:01]

PRE SET ON PROPOSING THREE FTES TO SUPPORT THEIR OPERATIONS.

UM, BUT WE DO HAVE THE OPPORTUNITY TO OFFER SUPPORT FOR THAT VIA OUR RECOMMENDATIONS.

SO THAT, UH, DOES CONFIRM, I THINK, WHAT YOU WERE ASKING COMMISSIONER DARWIN.

UM, BUT LET ME, LET ME, I WANT TO DRILL DOWN A LITTLE BIT IF I Q AND A, JUST TO MAKE SURE THAT I'M CLEAR AND THAT WE'RE ALL CLEAR BECAUSE WE WANT TO, WE WANT TO SHOW SUPPORT.

I THINK THE QUESTION WAS, CAN WE SHOW SUPPORT WITHOUT SHOWING SUPPORT FOR IN AMERICA, BUT THEY'RE BIGGER, BUT I THINK WHAT JESSIE SAID WAS IT'S STILL TIED TO THE BUDGET AND WHAT BASED ON THE TIMING IS REALLY KIND OF NO ESCAPE FROM THAT.

IS THAT FAIR, JESSE.

YEAH.

AND, AND I DON'T THINK THAT WE HAVE TO HAVE A SPECIFIC BUDGET FIGURE IF WE WANT IT TO SUPPORT LIKE A NUMBER OF FTES OR SOMETHING OF THAT NATURE.

THAT'S A, THAT'S COMPLETELY FINE.

WELL, THE QUESTION I HAVE A QUESTION, UH, YES, GO RIGHT AHEAD.

UH, YOU KNOW, I'M SEEING THE REQUEST FOR THE THREE FTES AT 40 GAUGE, IS THAT A LOADED COST OR IS THAT AN UNLOADED COST THAT'S JUST SALARY OR JUST SALARY AND BENEFITS BECAUSE THEN THE NUMBER'S GOING TO GO UP WHEN YOU THROW HIM TO THE, OVER IT FOR BENEFITS, ET CETERA.

SO WHAT IS ACTUAL NUMBER COMMISSION? IT'S A GOOD QUESTION.

COMMISSIONER DESCRIPT.

I, UH, IN THE EMAIL THAT WE GOT AT, UH, AGAIN, THIS WAS YESTERDAY AND THE DAY BEFORE, SO THIS IS ALL VERY LAST MINUTE.

UH, BUT IN THE LAST COMMUNICATION THAT WE HAD, THEY DIDN'T SPECIFY, BUT, UH, JUST COMPARING WITH THE, UH, UH, CTM REQUEST, I SUSPECT THAT, UH, THE CLERK'S OFFICE IS NUMBER IS, UH, SALARY ONLY, UH, THAT THE NUMBER WOULD GO UP IF, IF WE INCLUDED THE BENEFITS CTM AND ATX THEN BOTH SUBMITTED THE TOTAL COST.

YEAH.

SO THEREFORE WE ARE NOT COMPARING APPLES TO APPLES.

IT'S REALLY APPLES TO ORANGES.

AND SO WE SHOULD POTENTIALLY INCREASE OF 40 TAPER A FTE BY AT LEAST 50%, IF I MAY, I THINK BASED ON THE DYNAMIC THAT COMMISSIONER MENTIONED AND THE GOAL OF TRYING TO GET SOMETHING GOING, YEAH.

WE MAY WANT TO AVOID, UH, YOU KNOW, BEING INVOLVED IN A NUMBER AT ALL.

YEAH.

RIGHT.

SO I GUESS WHAT I'M IMAGINING IS A STATEMENT THAT SHOWS SUPPORT FOR HX THEN, UH, WITH THE NUMERICAL FIGURE, AND THEN JUST A STATEMENT OF SUPPORT, UH, FOR, FOR THE HIRING OF FTES IN THE CLERK'S OFFICE TO SUPPORT, UM, THE REMOTE DISSIPATION, UH, PILOTS.

UH, BUT YOU KNOW, WITHOUT SPECIFICS, DOES THAT SOUND, DOES THAT SOUND REASONABLE TO EVERYONE? YES, I AGREE.

YEAH.

I GUESS I'M SORRY, COMMISSIONER.

WE SHOULD POSSIBLY BE MISSING.

I WAS JUST GOING TO SUGGEST THAT, UM, SINCE IT'S A BUDGET AND IF YOU WANTED TO TIE, UM, A SUGGESTION TIE THAT SUPPORT TO THAT PARTICULAR LINE IN THE BUDGET, WE MIGHT JUST WANT TO DO A FOOTNOTE SO THAT, YOU KNOW, YOU CAN SHOW A DEFINITE ASSOCIATION OF OUR SUPPORT WITH THAT PARTICULAR AREA OF THE BUDGET, ESPECIALLY IF WE'RE NOT SUGGESTING THAT THIS PARTICULAR COMMISSION, UM, FUNDS A PORTION OF THE FTE AND, YOU KNOW, WHETHER IT'S JUST THE SALARY ARE, YOU KNOW, ALL OF THE OTHER INDIRECT COSTS THAT ARE ASSOCIATED WITH IT.

SO, YOU KNOW, TO ME, A FOOTNOTE WOULD BE EXTREMELY CLEAR.

UM, YOU KNOW, SO THAT'S JUST MY, THAT'S A GREAT IDEA.

I AGREE.

HOW DOES THAT SOUND JESSE? THAT'S SOMETHING THAT WE COULD DO WITH THIS RECOMMENDATION.

CERTAINLY.

UH, I'M STARTING TO HEAR CONSENSUS AROUND THAT.

LET'S SAY WE HAVE ANY STRONG FEELINGS OTHERWISE, UH, I'D LIKE TO MOVE FOR SOME MOTIONS TO, TO FORMALIZE THIS RECOMMENDATION AS WE DISCUSSED.

OKAY.

CLARIFICATION ON THIS MOTION HERE WITH THIS, JUST BE FOR SUPPORTING THE FTES.

UM, WHAT ABOUT THE RECIPE AND THE EQUIPMENT? OKAY.

SO MY, MY THOUGHT WAS, UH, AND I WANT THE OFFICIAL GUIRO AND ANYONE ELSE FEEDBACK IT'S BEEN INVOLVED TO, TO LET ME KNOW IF I'M OFF, I THOUGHT WAS THAT OUR RECOMMENDATION IS FOR $10,000 TO ENABLE THE TECHNOLOGY AND HARDWARE COMPONENT THAT SAYS IT'S NECESSARY, OR A PILOT WITH EXISTING BOARDS AND COMMISSIONS, WHICH ARE BROADCAST

[00:50:02]

AND A STATEMENT OF SUPPORT FROM THIS COMMISSION FOR THE HIRING OF FTES TO SUPPORT THAT EFFORT.

BUT ONE, THAT'S NOT TIED TO A BUDGETARY NUMBER.

SO IF I MAY, I'D LIKE TO SUMMARIZE, I THINK ALL OF THE PIECES THAT WOULD HAVE TO GO INTO, UM, OUR RECOMMENDATION AND WHAT I THINK WHAT I WOULD RECOMMEND MAKING A MOTION FOR, UM, AT A HIGH LEVEL, WHAT WE WANT TO ACHIEVE IS, OR WHAT, WHAT, UH, OUR RECOMMENDATION WOULD ACHIEVE OR WORK TOWARDS ACHIEVING IS, UM, TO ALLOW HYBRID MODEL PARTICIPANT PARTICIPATION OF BOTH REMOTE AND IN-PERSON SPORTS AND PERMISSION MEETINGS.

IT'S A LONG DAY, BUT IT'S IN COMMISSION MEETINGS, UM, FOR THOSE BOARDS AND COMMISSIONS THAT BECAUSE OF COMPLIANCE HAVE TO BE RECORDED AND STREAM.

SO PRE COVID, THOSE WHO CURRENTLY ALREADY MET, UH, IN CITY HALL ON AND WHO WERE ALREADY STREAMED ON ATX THEN, UM, THAT'S, I THINK THE BIG PICTURE OF WHAT WE WANT TO ACHIEVE.

UM, WE DON'T WANT TO INCLUDE ALL OF THE OTHER BOARDS AND COMMISSIONS WHO DO NOT HAVE THAT COMPLIANCE REQUIREMENT.

UM, WHAT THAT WOULD MEAN FOR OUR RECOMMENDATION IS THERE'S DIFFERENT, UM, GROUPS WHO COME TOGETHER TO MAKE THAT HAPPEN.

ONE GROUP IS, UM, A LOT OF THE FIGURES THAT CORY WILSON'S SUBMITTED AND JESSE I'M SO SORRY.

I DON'T REMEMBER THEIR PARTICULAR NAMES.

SO WE HAVE COREY ELLIS WITH CTM.

WE HAVE GARY WILKERSON WITH ATX N UM, AND A COUPLE OF DIFFERENT REPRESENTATIVES OF THE CLERK'S OFFICE.

SO, UM, IN ORDER TO DO A PERMANENT HYBRID MODEL FOR THOSE LIMITED BOARDS AND COMMISSION, UM, MEETINGS, UM, FROM CTM, IT WOULD REQUIRE EXTENDED LICENSING.

SO WEBEX THINGS LIKE, UM, CLOSED CAPTIONING COSTS FOR EACH MEETING, IT WOULD REQUIRE, UM, A CONTINUED SOFTWARE SERVICE OF TELE TOWN HALL TO ALLOW THOSE REMOTE CITIZEN PARTICIPATION.

UM, IT WOULD REQUIRE, UM, UH, KIND OF A LARGER BREAKDOWN OF WEST WEST THAT HE BET HE SUBMITTED OF TECHNOLOGY IN THE ROOM ITSELF FOR THOSE FOUR ROOMS. THAT WOULD BE THE ONES THAT WOULD ALLOW THAT AND SUPPORT THAT HYBRID MODEL FROM GARY WILL, UH, UH, WHAT CHRISTIAN'S PERSPECTIVE AND 18 I FROM ATX IN, IT WOULD JUST BE THAT $10,000.

SO WE NEED TO TAKE CTMS RECOMMENDATION, WHETHER CTMS NUMBER IS THE SAME, WHETHER WE HAVE JUST THE ONE OR ALL BOARDS AND COMMISSIONS, THEY'RE ONLY GOING TO PUT IN FOUR ROOMS. AND HOWEVER, ANYONE WANTS TO SCHEDULE THOSE ROOMS AND STREAM THOSE ROOMS IS UP TO THEM.

BUT FROM THEIR PERSPECTIVE, FOUR ROOMS, SAME EQUIPMENT, SAME LICENSING REQUIRED.

UM, HDX IN IS WHERE WE CAN CUT A COST BY SCOPING IN OUR RECOMMENDATION TO CURRENT, UM, BOARDS AND COMMISSIONS, UH, FOR COMPLIANCE REASONS.

AND WE COULD CUT THAT DOWN TO $10,000.

I THINK THAT'S A GOOD FRAMING OF A QUESTION.

AND IS THERE ANY DETAIL BEHIND THAT 10,000 BECAUSE IT, IS IT ALL EQUIPMENT, IS IT A LICENSE? IS IT SOFTWARE LICENSING, LIKE REQUEST A LITTLE BIT OF, JUST A LITTLE BIT OF AN EXPLANATION EQUIPMENT.

OKAY.

SO THEN ARE WE SAYING WE NEED TO STILL GET WITH GARY, UH, TO GET THE UNKNOWN FIGURE FOR LICENSING AND OTHER PRODUCT COSTS.

HE, HE DIDN'T FORESEE ANY OTHER COSTS, UM, OTHER THAN THE $10,000 EQUIPMENT UPGRADE, UM, IF WE KEEP IT IN SCOPE OF, TO JUST COMPLIANCE REQUIREMENTS.

OKAY.

SO THEN WE REALLY JUST NEED TO NAIL DOWN THE LANGUAGE AROUND HYBRID MODEL AND THE DETAIL, OF COURSE, THE $10,000 FIGURE, UH, YOU KNOW, WHAT THAT ENTAILS WOULD BE NICE THAT TO HAVE AS WELL.

UM, BUT WE'RE NOT GOING TO HAVE THAT OR A CALL TODAY.

WAS THERE A BREAKDOWN, AN EMAIL OF ANY OF THAT? LET'S SEE.

UM, HE DID GIVE A BREAKDOWN IN EMAIL OF THE LARGER SCOPE, BUT, UM, PREVIOUSLY IN EMAIL, HE DID, HE DID MENTION, UM, PRIOR TO US MEETING WHEN HE STILL THOUGHT THE SCOPE WAS, UH, JUST THE CURRENT REQUIREMENTS.

UM, UH, HE, HE, HE INITIALLY SAID HE, WE FORESAW REALLY NO OTHER EXPENSES.

UM,

[00:55:01]

THOUGHT ABOUT IT A LITTLE BIT MORE IN THE MEETING SAID ABOUT, ABOUT 10,000.

SO TO UPGRADE EQUIPMENT, TO BE ENTERPRISE GRADE EQUIPMENT, AS OPPOSED TO CONSUMER LEVEL, IT'S NOT AN, IT'S NOT AN ON A REASONABLE FIGURE BASED ON MY EXPERIENCE WITH AB, BUT, UH, I CERTAINLY APPRECIATE COMMISSIONER PAPADAKIS QUESTION ABOUT THE DETAIL.

OKAY.

UM, BUT THE SAME TIME, UM, I THINK IT DOES REALLY MEAN THAT WE'RE WAY, YOU KNOW, REMOVED FROM THE SIX-FIGURE, UH, RECOMMENDATION.

UM, THAT'S IN FRONT OF US HERE FOR THIS INITIAL ROUND, ALTHOUGH THIS MIGHT BE SOMETHING TO ENTERTAIN THE FEATURE.

SO, UH, YOUR ISLAND DO HAVE A QUESTION.

YEAH.

UM, THE ARCHIVE INDEXING AND WEB HOSTING IS THAT INCLUDED THE THAT'S ESSENTIALLY HOSTING OF THE VIDEOS AS A STREAMING.

YES.

SO THAT'S THERE.

UM, IF THEY WERE TO HAVE TO INCREASE THEIR CURRENT STORAGE, UM, ESSENTIALLY, UM, TO, TO HOST ALL OF THOSE STRANGE MEETINGS AND RECORDED MEETINGS, UM, TO OPEN IT UP TO THE LARGER GROUP.

OKAY.

THAT'S WHAT I WAS WONDERING FOR YOU TO COME INTO ANYTHING ONLINE THAT MIGHT BE A STORAGE ISSUE.

THAT SOUNDS GOOD.

SO JESSE, IF IT'S POSSIBLE, UM, I, UM, I'D LIKE TO, I, AND IF, WELL, FIRST, DOES ANYONE HAVE ANY OTHER QUESTIONS? I THINK THAT IT'S TIME FOR, UH, UM, COMMISSIONER GUY WROTE TO, UM, MAKE A MOTION THAT WE CAN ACTUALLY THANK YOU.

I AGREE.

UH, SO I, I LIKE TO MOTION THAT, UH, THIS COMMISSION MAKES IT INCLUDES IN THEIR BUDGET RECOMMENDATION.

UM, THE FIGURES PROVIDED BY CTM AS WELL AS THE $10,000 TO SUPPORT HARDWARE, UH, UPGRADE IN EQUIPMENT FOR ATX AND AS WELL AS A FOOTNOTE, AS A COMMISSION, THOMSON RIVER JUST SUGGESTED FOR OUR SUPPORT, UH, FOR THREE, UH, FTES FROM, TO GO TO THE CITY CLERK'S OFFICE, A MOTION HAS BEEN MADE BY COMMISSIONER GUERRERO.

AND I SECOND THAT MOTION, UH, WITH THAT I'D LIKE TO GO AHEAD AND HOLD A VOTE TO APPROVE THE BUDGET RECOMMENDATION AS STATED BY COMMISSIONER ALL IN FAVOR, PLEASE SAY, AYE, AND SHOW YOUR GAME.

ANYONE OPPOSED? AND ANYONE ABSTAINING, ABSTAINING.

OKAY.

COMMISSIONER RESCUE.

IT LOOKS STANDING.

OKAY.

SO WE HAVE NINE IN FAVOR, ZERO OPPOSED, AND ONE ABSTAINING, UH, MAKING THIS A PAST RECOMMENDATION.

THANK YOU ALL FOR YOUR WORK ON THAT PARTICULAR COMMISSIONER GUERRERO FOR YOUR HARD WORK AND, UH, LEADERSHIP ON THIS WITH THAT,

[2.b. Council Vote Tablature (Discussion and Possible Action)]

WE'LL GO AHEAD AND PROCEED AND OUR AGENDA.

SO OUR NEXT BUDGET RECOMMENDATION, WHICH IS IT'S A TO BE COUNCIL VOTE TABLATURE NOW, FOR CONTEXT, VERY MUCH LIKE IT SOUNDS IT'S THE BASIC TABULATION OF VOTES.

UH, THIS IS SOMETHING WHICH WE'VE BEEN TALKING ABOUT FOR A COUPLE OF YEARS AFTER NOTICING A TOOL THAT WAS BEING USED BY, UH, THE DALLAS CITY COUNCIL.

UM, THAT WAS POINTED OUT, I THINK, UH, BY MISSIONER, UM, I BELIEVE WAS COMMISSIONER FLOYD THAT BROUGHT THAT TO OUR ATTENTION SINCE THAT TIME, UH, WE HAVE ENGAGED, UM, CTM.

WE'VE ALSO MADE A CHOICE, UH, WITH FOCUS WITH OUR KNOWLEDGE INFORMATION AND DATA STEWARDSHIP WORKING GROUP, UH, TO, UH, ENGAGE THE OPEN AUSTIN COMMUNITY ON THIS AND WHAT I'D LIKE TO PROPOSE, UH, BASED UPON, UH, SOME, SOME RECENT, UH, FEEDBACK INVOLVEMENTS, UH, IS THAT WE PAYABLE, UH, THIS RECOMMENDATION BECAUSE AT THIS TIME, UH, THERE'S BEEN A LITTLE BIT CONCERN RAISED THAT, UM, ALTHOUGH OPEN AUSTIN IS A GREAT ORGANIZATION, WE'VE, YOU KNOW, WE'VE GOT A ROBUST ACT COMMUNITY HERE, UH, IN AUSTIN, UH, THAT WE MIGHT NEED TO HAVE A MORE FORMAL, UH, PROCESS, UH, WITHIN WHICH, UH, WE'VE GOT MORE MEASURED TIMELINES AND CAPABILITIES FOR, UH, FOR THIS EFFORT.

UH, SO WHAT THAT MEANS, ENGAGING CTM,

[01:00:01]

UH, TO HELP AS OPPOSED TO, UH, LEVERAGING OPEN AUSTIN OR THE COMMUNITY AS MUCH.

SO, UH, WITH THAT, I WOULD PROPOSE THAT WE TABLE, UH, THIS RECOMMENDATION UNTIL BASICALLY ALONG WITH OUR OTHER FOLLOWUPS, FOR CTM THAT ARE GOING TO, UH, BE AT LEAST HOPEFULLY, UH, MENTIONED IF NOT SPOKEN TO BY OUR NEXT, IF NOT AT OUR NEXT COMMISSION MEETING, UH, THAT'LL GIVE US AN OPPORTUNITY, BASICALLY JANELL, AND THEN FOR CTM TO GIVE US SOME INSIGHT INTO THIS, IN ADDITION TO THE OTHER FOLLOW-UPS THAT WE HAVE FOR THEM, UH, THAT THEY WILL HOPEFULLY BE PRESENTING ON IF NOT AT THE VERY LEAST RUNG INSIDE FORCE.

SO, UH, UNLESS THERE ARE ANY QUESTIONS RIGHT NOW, MY FAULT WAS THAT WE FABLE THIS MUCH RECOMMENDATION, UH, FOR FUTURE, THIS IS COMMISSIONER YATES HERE.

AND WHAT I WOULD SUGGEST IS THAT WE HAVE A MEETING ON MONDAY WITH UT AND WE CAN BRING UP TWO DIFFERENT POSSIBLE PROJECTS, ONE BEING THE COUNCIL VOTE TRACKER AND THE OTHER ONE BEING THE SPEEDUP AMERICA MAPPING DATABASE.

AND, UH, SO, UM, WITH, IF WE COULD GET SOME KIND OF CONSENSUS ON THIS, WE CAN BRING THIS UP ON MONDAY AS BEING POSSIBLE PROJECTS THAT THEY COULD TAKE ON.

WELL, FIRST OFF, UH, THAT'S A GREAT MENTION BECAUSE THAT IS EXACTLY WHAT WE SHOULD DO.

UH, I THINK THAT, UH, BASED ON THE COLLABORATION THAT WE HAVE ESTABLISHED THAT'S BUDDING AND BURGEONING WITH UT AND THE CONSORTIUM, UH, RELATED TO VISUAL INCLUSION AND OTHER THINGS, UM, THAT IT IS A WORTHY EXERCISE.

UM, IT'S IMPORTANT TO NOTE THAT SPEED UP AMERICA IS ALSO AN, A LIST OF THINGS THAT ARE RIGHT NOW, AT LEAST THE, THE INITIAL PILOT AND ROLLOUT FOR PROJECT, UH, FOR, UH, ATX CONNECT.

UM, IT'S STILL WARM, STILL WANT FOR UTILIZATION.

SO WE DEFINITELY NEED TO MAKE USE OF THOSE NETWORKS TO GET MORE, UM, HAVING SAID THAT, UH, WE'RE GOING TO, UH, SO THAT'S THE PLAN I WOULD BASICALLY INVITE, UM, I'M PLANNING ON PARTICIPATING ON MONDAY.

I KNOW THAT AN OPEN INVITATION WAS SENT OUT BASED ON THE GENERAL NATURE OF, UH, OF THIS EVENT FOR ALL COMMISSION NURSE TO PARTICIPATE.

UH, JUST BE SURE TO LET JESSE KNOW.

UM, BUT THIS IS SOMETHING WHICH I'LL BE PERSONALLY ADVOCATING FOR TOMORROW, OR EXCUSE ME ON MONDAY, UH, AND WOULD WELCOME ANYONE ELSE TO DO THE SAME, BUT IT STILL TAKES US BACK TO THE TABLE IN THIS AS A BUDGET RECOMMENDATION.

UM, AND SO IF, UNLESS THERE'S ANY OTHER THOUGHTS ABOUT, UH, THIS BUDGET RECOMMENDATION, I WOULD PROPOSE THAT WE TABLE IT FOR NOW.

WELL, COULD WE PUT IT IN THE BUDGET ANYWAY, AND EVEN IF IT GETS SHOT DOWN THIS YEAR, UM, MAYBE NEXT YEAR, RIGHT? WELL, I GUESS IT LEADS US BACK TO THE, THE ROADBLOCK OR NOT THE ROADBLOCK OR THE SPEED BUMP, IF YOU WILL, UM, THAT WE WERE EXPERIENCING WITH HAVING THOSE REQUIREMENTS, YOU HAVEN'T MET THAT DATA, UM, YOU KNOW, KNOWING WHAT, WHAT TO PUT AT THAT, UH, I'M NOT SURE WHAT YOU USE OR WHERE WOULD WE BEGIN? UH, BUT OUR HOPE WAS THAT OUR COMMUNITY WOULD BE ABLE TO SHINE A LIGHT ON THAT.

UM, YOU KNOW, UNDERSTANDING HOW MUCH WE'RE GOING TO HAVE TO LEVERAGE COMMUNITY RESOURCES VERSUS PAID RESOURCES THAT ARE NOT BUDGETED, UH, NO CHAIR FOR A THOUGHT, PLEASE.

SO MY UNDERSTANDING OF THE DALLAS SOLUTION IS THAT IT'S A SOCRATA BASED PLATFORM.

UH, WE HAVE IN, WE HAVE A SOCRATA LICENSE IN THE CITY.

I DON'T SUSPECT THAT, UH, IT WOULD BE AN ADDITIONAL SOFTWARE COST IF WE WERE TO JUST TRY AND REPLICATE WHAT DALLAS IS DOING, UM, IT WOULD REQUIRE PROBABLY NO MORE THAN ONE INDIVIDUAL PERSON COMPILING THE DATA INTO A SPREADSHEET AND THEN UPLOADING IT, UH, INTO THIS CRADA SYSTEM.

UH, SINCE THE THREE FTES THAT WE DISCUSSED IN THE PREVIOUS ITEM, OUR GENERAL PURPOSE CLERK'S OFFICE POSITIONS, WE MIGHT, UH, IT WOULD BE POSSIBLE FOR YOU ALL TO JUST ADD A FOOTNOTE AGAIN,

[01:05:01]

AS COMMISSIONER THOMPSON SAID, UH, PRIORITIZING THAT ACTIVITY FOR THOSE THREE FTES, RIGHT.

UH, I LOVE THAT IDEA, UH, BECAUSE IT IS A AND B A DATA COLLECTION AND, UH, AGGREGATION AND, UH, YOU KNOW, TRANSFER EXERCISE.

AND THEN, LIKE YOU SAID, A MATTER OF SPINNING UP THE LICENSE.

SO I SUPPORT THAT, UH, THE ORIGINAL REQUEST OF THE AUSTIN NEIGHBORHOODS COUNCIL WAS FAIRLY BASIC IN THAT JUST ONGOING.

THEY WOULD LIKE TO SEE SOME KIND OF A VOTE TABULATION SYSTEM.

UM, AND THEN IT COULD BE ADDED TO, UH, LATER ON GOING, YOU KNOW, DIGGING BACK YEARS AND, UH, ABOUT THE DALLAS EVOKE TRACKER SYSTEM.

I BELIEVE THAT THAT WAS A COMMERCIAL PRODUCT THAT ACTUALLY USED SOCRATA.

SO I'M NOT SURE IF THERE WAS SOME KIND OF EXTRA MONEY THAT WOULD NEED TO BE INCLUDED IN THE BUDGET, OR IF WE WENT WITH THAT APPROACH OF USING A COMMERCIAL PRODUCT RIDE.

RIGHT.

THAT WAS MY RECOLLECTION AS WELL.

I THINK THAT'S WHY WE NEEDED SOME FEEDBACK FROM CTM, UH, ON THE LICENSING.

UM, BUT AT THE SAME TIME, UM, IT DOESN'T MEAN WE CAN'T SUPPORT, UH, THE RESOURCE ALLOTMENT, UH, THROUGH FOOTNOTING, THE FTE, UH, FOR USE OF, UH, TABULATION AND BOATING TEMPERATURE.

AND I DO WANT TO MAKE A SMALL NOTE THERE.

UM, WE, I, I PERSONALLY FEEL MORE COMFORTABLE INCLUDING THAT IN OUR RECOMMENDATION, IF WE KNEW WHICH LICENSING TIER THE CITY CURRENTLY HAS WITH SOCRATA, UH, THEY ONLY ALLOW, IT LOOKS LIKE, UM, THEIR PLANS ALLOW A DIFFERENT NUMBER OF DATASETS.

AND IF THIS WOULD INCREASE THE NUMBER OF, UH, UM, API CALLS AND DATASETS THAT, UM, IF THAT WOULD PUSH US INTO THE NEW TIER OR NOT, I DON'T SPECIFICALLY KNOW I'VE, UH, I UTILIZE THE OPEN DATA PORTAL THAT THE CITY OF AUSTIN HAS, UH, THAT THE OPEN DATA PORTAL, UH, DOES RUN ON THE SOCRATA PLATFORM.

UM, I'M AWARE THAT, UH, WE, THE CITY HAS, UH, I DON'T KNOW WHAT TIER IT IS, BUT IT'S, UH, A VERY HIGH TIER, UH, CONTRACT WITH SOCRATA.

WE HAVE OUR OWN TECH TEAM, UH, AT SOCRATA THAT PROVIDES US WITH SUPPORT, UH, AND YOU KNOW, PERSONAL CONTACTS AND THINGS LIKE THAT.

UM, SO I MEAN, I, I, I SUSPECT JUST FROM WHAT I KNOW, I, I'M NOT AWARE OF ANY LIMITS THAT WE HAVE ON DATASETS.

I, I SUSPECT THAT IT WOULDN'T BE ANY ADDITIONAL COST BECAUSE OUR, I DO KNOW THAT THE CONTRACT THAT WE HAVE IS A FAIRLY HIGH LEVEL ONE.

DOES THAT HELP TO ADDRESS YOUR CONCERNS QUICKER? YEAH.

THANK YOU.

WELL, UM, WITH THAT, THEN I GUESS THE QUESTION BECOMES, UM, DO WE SUPPORT THE, WE SUBMIT A RECOMMENDATION WITH A FIGURE AND WHAT FIGURE DO WE USE A COMMISSIONER NEEDS? DO YOU HAVE ANY IDEAS? NO, I, I REALLY DON'T KNOW, UM, HOW MUCH MONEY THIS WOULD COST.

UM, NOW I KNOW THAT, UH, ORIGINALLY THE, UH, UH, THE OFFICE WAS GOING, GOING TO TRY AND DO THIS IN-HOUSE, BUT THEY ALWAYS SEEM TO HAVE SOME OTHER PRIORITY, UM, THAT THEY WERE ACTUALLY GOING TO TRY AND WRITE THIS WHOLE PLATFORM THEMSELVES.

UM, AS I REMEMBER,